HomeMy WebLinkAbout#19 - 2020 Mill & Overlay Change Order STAFF REPORT
DATE: January 5, 2021
CONSENT
AGENDA ITEM: Approve Compensating Change Order No. 3 for the 2020 Mill and Overlay Project
SUBMITTED BY: Cara Geheren, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Compensating Change Order No. 3 for the 2020 Mill and Overlay Project? BACKGROUND: Minnesota Paving and Materials was awarded a construction contract on June 2, 2020 to complete the 2020 Mill and Overlay Project. The contractor has completed the work in accordance with the contract, plans, and specifications. PROPOSAL DETAILS/ANALYSIS: Minnesota Paving and Materials has submitted a compensating change order to reconcile the estimated and actual quantities installed on the project. With approval of this change order the contract amount will be adjusted to reflect the actual quantities installed as a part of the project.
FISCAL IMPACT: $325.16 decrease to the final construction contract amount.
This compensating change order will decrease the final construction contract amount to $343,277.02. The original construction contract amount at the time of award was $299,960.18. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Compensating Change Order No. 3 for the 2020 Mill and Overlay Project. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Compensating Change Order No. 3 for the 2020 Mill and Overlay Project, thereby decreasing the contract amount by $325.16”. ATTACHMENTS:
1. Compensating Change Order No. 3.
CONTRACTCHANGEORDERFORM
CHANGEORDERNO. DATE:
TO:
UNIT
AmountofOriginalContract $
SumofAdditions/Deductionsapprovedtodate(CONo.1,CONo.2) $
ContractAmounttodate $
AmountofthisChangeOrder(ADD)(DEDUCT)(NOCHANGE)$
RevisedContractAmount $
TheContractPeriodforCompletionwillbe(UNCHANGED)(INCREASED)(DECREASED)days
APPROVEDBYENGINEER:FOCUSENGINEERING APPROVEDBYCONTRACTOR
DATE DATE
APPROVEDBYOWNER:CITYOFLAKEELMO,MINNESOTA
DATE DATE
0
ThisDocumentwillbecomeasupplementtotheContractandallprovisionswillapplyhereto.TheContractDocumentsare
modifiedasfollowsuponexecutionofthisChangeOrder.
BYENGINEER
299,960.18
43,642.00
343,602.18
(325.16)
343,277.02
INCREASE/(DECREASE)
OMGMidwestDBAMNPaving&Materials
2020MILLANDOVERLAY
PROJECTNO.2020.110
3 December15,2020
ITEM
**Seeattacheditemization
NETCONTRACTCHANGE ($325.16)
CITYOFLAKEELMO,MINNESOTA
BYBY
CHANGEORDERDESCRIPTION/JUSTIFICATION:
PertheprojectContractDocumentstheoriginalcontractamountandbasisofawardisestablishedusingtheestimated
quantitiesforeachitemofworklistedinthebidscheduleandmultiplyingthembytheContractor’scorrespondingunitbid
price.TheContractorispaidfortheactualfinalquantitiesinstalledontheprojectattheunitbidprices.
Atthecompletionoftheproject,acompensatingchangeorderispreparedtorevisetheestimatedquantitiesforeachwork
itemlistedinthebidscheduletotheactualquantitiesinstalledandthecorrespondingContractAmountisrevisedaccordingly.
Thiscompensatingchangeorderreflectsanetdecreasetothecontractamountby$325.16
Attachments(listdocumentssupportingchange):ItemizationofMaterials
DESCRIPTIONOFPAYITEM QTY UNITPRICE
FOCUSEngineering,inc.CHANGEORDERFORM
Dan
LoBello
Digitally signed by
Dan LoBello
Date: 2020.12.15
16:05:13 -06'00'12.15.2020
CHANGEORDERNO. 3
2020MILLANDOVERLAY
CITYOFLAKEELMO,MINNESOTA
PROJECTNO.2020.110
QUANTITY UNITPRICE AMOUNT QUANTITY AMOUNT NETCHANGE AMOUNT
1 LS 1.00 $13,000.00 $13,000.00 1.00 $13,000.00 0.00 $0.00
2 LS 1.00 $6,300.00 $6,300.00 1.00 $6,300.00 0.00 $0.00
3 LF 50.00 $5.02 $251.00 280.00 $1,405.60 230.00 $1,154.60
4 EA 2.00 $245.78 $491.56 2.00 $491.56 0.00 $0.00
5 LF 364.00 $3.41 $1,241.24 0.00 $0.00 Ͳ364.00 Ͳ$1,241.24
6 SY 9,220.00 $1.45 $13,369.00 9,526.00 $13,812.70 306.00 $443.70
7 SY 13,840.00 $1.05 $14,532.00 14,076.00 $14,779.80 236.00 $247.80
8 SY 200.00 $3.00 $600.00 93.00 $279.00 Ͳ107.00 Ͳ$321.00
9 SY 10.00 $20.06 $200.60 0.00 $0.00 Ͳ10.00 Ͳ$200.60
10 LF 171.00 $8.15 $1,393.65 190.00 $1,548.50 19.00 $154.85
11 SY 9,225.00 $0.01 $92.25 9,526.00 $95.26 301.00 $3.01
12 TN 3,400.00 $61.85 $210,290.00 3,496.00 $216,227.60 96.00 $5,937.60
13 GAL 1,590.00 $0.01 $15.90 1,150.00 $11.50 Ͳ440.00 Ͳ$4.40
14 SY 200.00 $12.00 $2,400.00 103.00 $1,236.00 Ͳ97.00 Ͳ$1,164.00
15 SY 10.00 $30.10 $301.00 0.00 $0.00 Ͳ10.00 Ͳ$301.00
16 TN 390.00 $5.00 $1,950.00 39.77 $198.85 Ͳ350.23 Ͳ$1,751.15
17 EA 12.00 $184.38 $2,212.56 4.00 $737.52 Ͳ8.00 Ͳ$1,475.04
18 LF 167.00 $42.00 $7,014.00 186.00 $7,812.00 19.00 $798.00
19 EA 1.00 $12,050.00 $12,050.00 0.00 $0.00 Ͳ1.00 Ͳ$12,050.00
20 LF 220.00 $24.08 $5,297.60 232.00 $5,586.56 12.00 $288.96
21 CY 80.00 $42.43 $3,394.40 13.00 $551.59 Ͳ67.00 Ͳ$2,842.81
22 SY 740.00 $0.10 $74.00 2,310.00 $231.00 1,570.00 $157.00
23 LF 5,287.00 $0.22 $1,163.14 4,851.00 $1,067.22 Ͳ436.00 Ͳ$95.92
24 LF 10,574.00 $0.22 $2,326.28 10,058.00 $2,212.76 Ͳ516.00 Ͳ$113.52
$299,960.18 $287,585.02 Ͳ$12,375.16
TOTALSͲBASECONTRACT $299,960.18 $287,585.02 Ͳ$12,375.16
CHANGEORDERNO.1
19 LS Ͳ1.00 $12,050.00 Ͳ$12,050.00 0.00 $0.00 1.00 $12,050.00
CO1Ͳ2 ls 1.00 $45,150.00 $45,150.00 1.00 $45,150.00 0.00 $0.00
TOTALSͲCHANGEORDERNO.1 $33,100.00 $45,150.00 $12,050.00
CHANGEORDERNO.2
CO2Ͳ1 LS 1.00 $2,330.00 $2,330.00 1.00 $2,330.00 0.00 $0.00
CO2Ͳ2 LS 1.00 $2,180.00 $2,180.00 1.00 $2,180.00 0.00 $0.00
CO2Ͳ3 LF 1,856.00 $3.25 $6,032.00 1856.00 $6,032.00 0.00 $0.00
TOTALSͲCHANGEORDERNO.2 $10,542.00 $10,542.00 $0.00
TOTALSͲREVISEDCONTRACT $343,602.18 $343,277.02 Ͳ$325.16
ADJUSTVALVEBOX
CONCRETECURBANDGUTTER(ALLTYPES)
CORRECTFAILEDCULVERT
DITCHGRADING
TYPESP9.5BITUMINOUSWEARINGCOURSE(SPWEA330B)
BITUMINOUSMATERIALFORTACKCOAT
2360BITUMINOUSWEARCOURSE,DRIVEWAYS
INSTALLSALVAGEDBRICKPAVERS(DRIVEWAY)
CLASS2AGGREGATESHOULDER
ITEM DESCRIPTIONOFPAYITEM UNIT
CONTRACT TOTALTODATE
IMPORTANDPLACETOPSOIL(LV)
SEEDING,FERTILIZERANDWOODFIBERBLANKET
STRIPINGͲ4"YELLOWSTRIPING(STYLEVARIES)
STRIPINGͲ4"WHITESTRIPING
COMPENSATINGCHANGEORDER
NO.3
MOBILIZATION
TRAFFICCONTROL
SILTFENCE
INLETPROTECTION
SAWCUTPAVEMENT(ALLTYPES)
MILL2"OFEXIST.BITUMINOUSPAVEMENT,SHOULDERS
MILL2.5"OFEXIST.BITUMINOUSPAVEMENT,DRIVELANES
REMOVE&DISPOSEOFEXIST.BITUMINOUSPAVEMENT(DRIVEWAYS)
SALVAGEBRICKPAVERS(DRIVEWAYS)
REMOVE0.5"OFEX.BASEMATERIALANDRECOMPACT
REMOVEANDDISPOSEOFEXISTINGCONCRETECURBANDGUTTER
PATCHFAILEDSHOULDER
GRADESHOULDERTODRAIN
BASEBID
CULVERTREPLACEMENT
CORRECTFAILEDCULVERT
REMOVEANDREPLACEVALVEBOXES