The URL can be used to link to this page

Home My WebLink About#20 - 2020 Mill and Overlay Pay Request STAFF REPORT DATE: January 5, 2021 CONSENT AGENDA ITEM: Accept Improvements and Approve Pay Request No. 4 (Final) for the 2020 Mill and Overlay Project SUBMITTED BY: Cara Geheren, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request No. 4 (Final) for the 2020 Mill and Overlay Project? BACKGROUND: Minnesota Paving and Materials was awarded a construction contract on June 2, 2020 to complete the 2020 Mill and Overlay Project. The contractor has completed the work in accordance with the contract, plans, and specifications, including all punch list items. PROPOSAL DETAILS/ANALYSIS: Minnesota Paving and Materials has submitted Partial Pay Request No. 4 (Final) in the amount of $17,163.85. The Project Engineer has prepared a Certificate of Completion indicating that all work is completed, including all punch list items, and is recommending the acceptance of the improvements and release of final retainage. Project acceptance will initiate the one-year warranty period for the improvements. The one-year warranty will begin on January 5, 2021 and will extend through January 5, 2022. FISCAL IMPACT: The final total construction cost is $343,277.02. This is 14.4% over the original contract amount of $299,960.18. During construction, the project scope was expanded to include full replacement of a culvert running beneath Jamaca Ave N, increasing the project construction cost by $33,100.00. The culvert repair work was funded 50% street fund and 50% storm sewer fund. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, accept the improvements and approve Pay Request No. 4 (Final) for the 2020 Mill and Overlay Project. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to accept the 2020 Mill and Overlay Project and approve Pay Request No. 4 (Final) to Minnesota Paving and Materials in the amount of $17,163.85”. ATTACHMENTS: 1. Certificate of Completion. 2. Partial Pay Estimate No. 4 (Final). PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. PERIOD OF ESTIMATE TO PROJECT OWNER:CONTRACTOR: 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 8. Previous Payments 9. Amount Due (6-7-8) *Detailed Breakdown Attached START DATE:ON SCHEDULE SUBSTANTIAL COMPLETION: FINAL COMPLETION: ENGINEER'S CERTIFICATION:FOCUS Engineering, inc. DATE CONTRACTOR'S CERTIFICATION:CONTRACTOR DATE APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA DATE DATE No.Approval Date Amount $299,960.18 Additions Deductions $43,316.84 2 11/4/2020 $10,542.00 $343,277.02 1 9/1/2020 $33,100.00 $343,277.02 $343,277.02 3 (CCO) 1/5/2021 $325.16 $0.00 $326,113.17 $0.000.0% CONTRACT TIME TOTALS $43,642.00 $325.16 $17,163.85 NET CHANGE $43,316.84 CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY 4 (FINAL) 12/15/202011/3/2020FROM 2020 MILL AND OVERLAY PROJECT PROJECT NO. 2020.110 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER OMG MIDWEST DBA MN PAVING & MATERIALS 14475 QUIRAM DRIVE ROGERS, MN 55374 ATTN: NOLAN SCHEMPF, PROJECT SUPERINTENDANT 8/7/2020 10/2/2020 REVISED DAYS REMAINING 42 56 -74 9/18/2020 ORIGINAL DAYS BY BY YES NO The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. ENGINEER BY FOCUS Engineering, inc.PROJECT PAYMENT FORM Dan LoBello Digitally signed by Dan LoBello Date: 2020.12.15 16:05:56 -06'00' 12.15.2020 PARTIAL PAY ESTIMATE NO. 4 (FINAL) 2020 MILL AND OVERLAY PROJECT CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2020.110 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 LS 1 $13,000.00 $13,000.00 0.00 $0.00 1.00 $13,000.00 2 LS 1 $6,300.00 $6,300.00 0.00 $0.00 1.00 $6,300.00 3 LF 50 $5.02 $251.00 0.00 $0.00 280.00 $1,405.60 4 EA 2 $245.78 $491.56 0.00 $0.00 2.00 $491.56 5 LF 364 $3.41 $1,241.24 0.00 $0.00 0.00 $0.00 6 SY 9220 $1.45 $13,369.00 0.00 $0.00 9,526.00 $13,812.70 7 SY 13840 $1.05 $14,532.00 0.00 $0.00 14,076.00 $14,779.80 8 SY 200 $3.00 $600.00 0.00 $0.00 93.00 $279.00 9 SY 10 $20.06 $200.60 0.00 $0.00 0.00 $0.00 10 LF 171 $8.15 $1,393.65 0.00 $0.00 190.00 $1,548.50 11 SY 9225 $0.01 $92.25 0.00 $0.00 9,526.00 $95.26 12 TN 3400 $61.85 $210,290.00 0.00 $0.00 3,496.00 $216,227.60 13 GAL 1590 $0.01 $15.90 0.00 $0.00 1,150.00 $11.50 14 SY 200 $12.00 $2,400.00 0.00 $0.00 103.00 $1,236.00 15 SY 10 $30.10 $301.00 0.00 $0.00 0.00 $0.00 16 TN 390 $5.00 $1,950.00 0.00 $0.00 39.77 $198.85 17 EA 12 $184.38 $2,212.56 0.00 $0.00 4.00 $737.52 18 LF 167 $42.00 $7,014.00 0.00 $0.00 186.00 $7,812.00 19 EA 1 $12,050.00 $12,050.00 0.00 $0.00 0.00 $0.00 20 LF 220 $24.08 $5,297.60 0.00 $0.00 232.00 $5,586.56 21 CY 80 $42.43 $3,394.40 0.00 $0.00 13.00 $551.59 22 SY 740 $0.10 $74.00 0.00 $0.00 2,310.00 $231.00 23 LF 5287 $0.22 $1,163.14 0.00 $0.00 4,851.00 $1,067.22 24 LF 10574 $0.22 $2,326.28 0.00 $0.00 10,058.00 $2,212.76 $299,960.18 $0.00 $287,585.02 TOTALS - BASE CONTRACT $299,960.18 $0.00 $287,585.02 19 LS -1 $12,050.00 -$12,050.00 0.00 $0.00 0.00 $0.00 CO1-2 LS 1 $45,150.00 $45,150.00 0.00 $0.00 1.00 $45,150.00 $33,100.00 $0.00 $45,150.00 CO2-1 LS 1 $2,330.00 $2,330.00 0.00 $0.00 1.00 $2,330.00 CO2-2 LS 1 $2,180.00 $2,180.00 0.00 $0.00 1.00 $2,180.00 CO2-3 LF 1,856 $3.25 $6,032.00 0.00 $0.00 1,856.00 $6,032.00 $10,542.00 $0.00 $10,542.00 CO3-1 LS 1 -$325.16 -$325.16 0.00 $0.00 0.00 $0.00 -$325.16 $0.00 $0.00 TOTALS - REVISED CONTRACT $343,277.02 $0.00 $343,277.02 CONCRETE CURB AND GUTTER (ALL TYPES) CORRECT FAILED CULVERT DITCH GRADING IMPORT AND PLACE TOPSOIL (LV) SEEDING, FERTILIZER AND WOOD FIBER BLANKET STRIPING - 4" YELLOW STRIPING (STYLE VARIES) STRIPING - 4" WHITE STRIPING CHANGE ORDER NO. 1 CORRECT FAILED CULVERT BASE BID CULVERT REPLACEMENT SUBTOTAL - CHANGE ORDER NO. 1 CHANGE ORDER NO. 2 REMOVE AND REPLACE VALVE BOXES PATCH FAILED SHOULDER GRADE SHOULDER TO DRAIN SUBTOTAL - CHANGE ORDER NO. 2 CHANGE ORDER NO. 3 COMPENSATING CHANGE ORDER SUBTOTAL - CHANGE ORDER NO. 3 ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE BASE BID MOBILIZATION REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER REMOVE 0.5" OF EX. BASE MATERIAL AND RECOMPACT TYPE SP 9.5 BITUMINOUS WEARING COURSE (SPWEA330B) TRAFFIC CONTROL SILT FENCE INLET PROTECTION SAWCUT PAVEMENT (ALL TYPES) MILL 2" OF EXIST. BITUMINOUS PAVEMENT, SHOULDERS MILL 2.5" OF EXIST. BITUMINOUS PAVEMENT, DRIVE LANES REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS) SALVAGE BRICK PAVERS (DRIVEWAYS) BITUMINOUS MATERIAL FOR TACK COAT 2360 BITUMINOUS WEAR COURSE, DRIVEWAYS INSTALL SALVAGED BRICK PAVERS (DRIVEWAY) CLASS 2 AGGREGATE SHOULDER ADJUST VALVE BOX CITY OF LAKE ELMO, MN 2020 MILL AND OVERLAY PROJECT PROJECT NO. 2020.110 CERTIFICATE OF COMPLETION DATE OF ISSUANCE: JANUARY 5, 2021 OWNER: CITY OF LAKE ELMO, MN CONTRACTOR: OMG MIDWEST DBA MN PAVING & MATERIALS PROJECT NAME: 2020 MILL AND OVERLAY PROJECT PROJECT NO.: 2020.110 This Certification of Completion applies to all work under the Contract Documents This Certification of Completion applies to the following specified parts of the Contract Documents I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Contract dated August 5, 2020. The above-mentioned improvement is hereby declared to be complete and acceptance of this work is recommended. DATE OF COMPLETION: JANUARY 5, 2021 Cara Geheren Reg. No. 41616 FOCUS Engineering, Inc. THE WARRANTY PERIOD BEGINS January 5, 2021 AND ENDS January 5, 2022