HomeMy WebLinkAbout#05 - CSAH13-5th St. Signal Payment STAFF REPORT
DATE: February 2, 2021
CONSENT
AGENDA ITEM: Inwood Avenue (CSAH 13) & 5th Street Traffic Signal Improvements –
Approve Cooperative Agreement Payment No. 3
SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Power, Public Works Director
ISSUE BEFORE COUNCIL: Should the City Council approve Payment No. 3 for the Inwood Avenue (CSAH 13) & 5th Street Traffic Signal Improvements? BACKGROUND: In June 2020, the City of Lake Elmo entered into Cooperative Agreement No. 13509
with Washington County for the cost sharing of the Inwood Avenue (CSAH 13) & 5th Street Traffic Signal Improvements. Contractor bids were taken and the cost share split was revised in accordance with the approved Cooperative Agreement using the actual contractor bid amounts. Construction is substantially
completed and the Traffic Signal was made operational in time for the opening of the new Kwik Trip Store. Remaining work items to be completed this spring include the installation of the fiber interconnect and final restoration.
PROPOSAL DETAILS/ANALYSIS: In accordance with the payment schedule, Washington County has submitted Invoice #185113 in the amount of $13,089.60. The amount requested reflects the City’s share of the total estimated construction cost, the City’s share of design and construction engineering incurred to date, and the City’s share of County supplied materials. The invoice has been reviewed and payment is recommended in the amount requested. FISCAL IMPACT: This invoice does not reflect final payment. Additional costs will be incurred as the County works to close-out the project and makes final payment to the contractor. However, the projected final costs appear to be within or below the approved Cooperative Agreement No. 13509 with Washington County.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, payment to Washington County in the amount of $13,089.60 for the Inwood Avenue (CSAH 13)
& 5th Street Traffic Signal Improvements. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve payment to Washington County in the amount of $13,089.60 for Inwood Avenue
(CSAH 13) & 5th Street Traffic Signal Improvements in accordance with Invoice #185113 attached
and per Section G of Cooperative Agreement No. 13509.”
ATTACHMENTS: 1. Washington County Invoice No. 185113.
Invoice
Invoice Number:185113
Account Number:20498
Due Date 2/6/21
Amount Enclosed: $ ___________
Federal Tax Id:41-6005919
To: CITY OF LAKE ELMO
3880 LAVERNE AVE N
LAKE ELMO MN 55042
Please return top portion with payment. Thank You.
Invoice
Date Number Type Due Date Remark Amount
1/14/21 185113 Invoice 2/6/21 CSAH 13 @ 5th Street $13,089.60
2/6/21 North
2/6/21 Coop Agr 13509
2/6/21 Costs through PE2
I declare under the penalties of law that this account claim or demand, is just and correct
and no part of it has been paid.
Please make check payable to Washington County and mail to the address above.
Invoice Total $13,089.60
Sales Tax
Balance Due $13,089.60
CSAH 13 at 5th Street NorthCity of Lake ElmoCounty/City Cooperative Agreement #13509Costs through PE 21/12/2021Estimated Cost (from Cooperative Agreement) Current Cost Previously PaidCurrent Amount DueConstruction95,679.00$ 87,812.70$ 75,692.70$ 12,120.00$ Design Engineering5,665.00$ 5,632.00$ 5,632.00$ ‐$ Construction Engineering/Contract Administration9,521.00$ 7,025.02$ 6,055.42$ 969.60$ County Furnished Materials23,333.00$ 17,149.16$ 17,149.16$ ‐$ TOTAL 134,198.00$ 117,618.87$ 104,529.28$ 13,089.60$