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#12 - New City Hall-Fire Station
STAFF REPORT DATE: March 16, 2021 REGULAR AGENDA ITEM: Schematic Design New City Hall/Fire Station, Public Works Addition SUBMITTED BY: Kristina Handt, City Administrator REVIEWED BY: Dustin Kalis, Fire Chief; Marty Powers, Public Works Director; Jake Dickson, Assistant City Administrator; Tim Harris, former Washington County Sergeant for Lake Elmo BACKGROUND: In 2017 the City completed a space needs study with BKV to help plan for city facilities such as a City Hall, Fire Station, and Public Works addition. The city had been renting space outside of city hall at the Brookfield building starting in 2014 and before that had a trailer outside city hall in order to provide space for a growing staff. The fire stations had a number of issues with them as noted in the report and as the city plans to transition toward more full time firefighters, the existing facilities lack some of the necessary space such as dayrooms, kitchen/dining and bunk rooms to accommodate a 24/7 operation. The single fire station model had been discussed for years as recruitment and availability of paid on call firefighters was making it challenging to respond to all calls. The transition to paid shifts (away from relying on paid on call) began in 2017 with the part time firefighters. As noted in the 2020 operational audit completed by RW Management, continued planning efforts are needed to complete the transition. A copy of the space needs report and presentation to the council from December 2017 is attached. The study estimated the cost for a new city hall, fire station and addition to public works to be about $15 million. The study also identified that savings could be realized by co-locating the city hall and fire station. In the 2017 study, City Hall space was proposed to increase from 5,693 at that time to 9,316 sq ft (now 15,232 sq feet in current proposal which includes 1,479 sf for the second-floor addition, approximately 200 sf for future growth beyond planned, 1,186 sf for the community room/fire training room to be in the addition, and 1,057 sf for mechanical and electrical services to be in the addition), fire station space would increase from 8,244 to 21,594 sq ft (now 20,780 sq ft in current proposal), sheriff’s space would increase from 260 to 675 sq ft (now 2,535 sq ft in current proposal) and public works space would increase by 2,340 sq ft (now 2,450 sq ft added in current proposal). That project/study was completed in February 2018 with an open house for the public in the Council chambers. The feedback gathered from the public at the meeting as well as an online survey the city distributed showed support for the Brookfield site. The City had CEG Assessments perform a property condition assessment and environmental assessment of the building. Leo A Daly also performed a fit test analysis which showed the space programming would work at the Brookfield site with the addition of a council chambers and apparatus bay and the remodeling of the interior. They also worked with RJM to provide a project cost estimate of $10.2 million. Shortly thereafter, the City/EDA purchased the Brookfield building by issuing lease revenue bonds which are proposed to be refinanced with the new facilities project in order to obtain a lower interest rate. Staff used that estimate and added about $1 million for public works improvements (salt shed, addition and yard paving) in developing the CIP. The salt shed was completed in 2018 so it has been removed from more recent CIP documents regarding the project. The project before you tonight does not include paving of the yard. Staff anticipates bidding that with street work in the area at a future date (after construction activity) in order to get the best price. The city acquired the leases of the current tenants with the purchase of the Brookfield Building, with the last tenant least expiring in June 2022. Because of this and to allow for more growth to happen to help pay for the new facilities, construction was planned for 2021-2022 in the Capital Improvement Plan. In 2019, the City received 180 acres on Ideal Ave in their settlement with 3M over water contamination. In July 2019 the city started discussing the possibility of having city hall located on this land. Council considered the higher project costs of not co-locating the City Hall and Fire Station in November 2019 but gave direction to issue a Request for Proposals (RFP) from Architects/Engineering (A/E) firms to include both options. The RFP for A/E services was issued in January 2020 and the RFP for Construction manager at Risk (CMAR) was issued in February 2020. Due to staff losses, the review and selection of A/E and CMAR proposals was delayed until October. The Council interviewed A/E firms in October 2020 and CMAR firms in November 2020. After the A/E interviews Council also gave direction to focus on the Brookfield site as costs increased up to $2 million if collocating was not done. Contracts with Leo A Daly and H+U were approved at the December 15, 2020 meeting (copies attached). The building committee, comprised of the city administrator, assistant administrator, fire chief, public works director and Washington County sergeant, held their first meeting on December 16, 2020. It was important for staff to begin meeting on this right away in order to stay on track with the timeline and be able to break ground and complete footings and foundations this year before winter conditions set in. The schedule as outlined in the contract includes these anticipated design and construction milestone dates: .1 Design phase milestone dates, if any: Preliminary Schedule as follows December 17, 2020 - December 31, 2021: Site Due Diligence / Existing Building Verification January 4, 2020 - July 6, 2021: Design (Schematic Design through Construction Documents) July 7, 2021- August 17, 2021: Bidding Phase .2 Construction commencement date: August l8, 202l .3 Substantial Completion date or dates: Preliminary schedule as follows. To be verified by Construction Manager. June 8, 2022: Addition to Public Works June 30, 2022: Additions to Brookfield office building October 14, 2022: Remodeling of Brookfield office building .4 Other milestone dates: November 18, 2022: Project Closeout. A more detailed project schedule is included in your packet. Survey work and soil testing were completed in February by Sunde and AET, respectively. Staff has met nearly weekly since the end of December, including visits to three other sites (Hugo, Stillwater and Bayport) to review their facilities in order to provide you with the schematic design tonight. The first of the public information pieces went in the FRESH and on the City website the first week of March. As of the writing of this report, staff has not received any public feedback. A story in the Pioneer Press is anticipated shortly which will also help make more people aware of the project. This is the first of at least three meetings the council will have on this project before construction would begin. If approved to move to the next step tonight, Council’s next rendering would be at the Design Development stage. Before that meeting, a public meeting (open house with facility tours, pending COVID status) would be held to inform the community of the design progress and seek input on the aesthetics and site concept. The third meeting would be at the end of the construction document phase and council would be asked to authorize the project for bidding (similar to how Council authorizes street and utility projects to be advertised for bid). Similarly Council would have to accept the bids and award a contract before construction would start. ISSUE BEFORE COUNCIL: Should the Council move the project on to the Design Development Phase? PROPOSAL: The new Lake Elmo City Hall / Public Safety Facility collocates City Hall staff and functions, the entire Fire Department, and a satellite office for the Washington County Sheriff’s office. This co-location model involves renovating the City owned Brookfield Office building at 3880 Laverne Avenue with the intent to concentrate civic vitality and resources into a single structure at the historic core of the city. Additionally, the Public Works facility expansion addresses office, conference room, and restroom / locker room space needs resulting from the staff growth Public Works has seen over the years. Upon completion of this entire project, the old City Hall and Fire Station No. 1 buildings and sites may be available for another city use or sold and Fire Station No. 2 will be utilized for Public Works overflow storage space. Included in your packet is project information from Leo A Daly and H+U including a project narrative, site plan and detailed floor plans. These have been refined by the project team over the last few months. Most significant changes from the 2018 site plan include locating the apparatus bays to the west of the Brookfield building (not to the north in order to provide better circulation and avoid the cost of relocating a transformer on the south side of the building), moving council chambers and additional storage to the north of the Brookfield building, addition for the community room/fire training room rather than having it located upstairs (for reasons detailed in the memo from Leo A Daly), the addition of a two car garage space for the sheriff’s deputies which was not included in the initial 2017 space needs study and an addition for the Mechanical/Electrical Support & Fire Station Maintenance Space. The executive session/conference room was removed from the program to save costs. The meter storage and election storage space was relocated to the public works addition. Additional space that has been added for future staff include 3 spaces for future accountants, utility billing clerks, admin or planning positions and 2 additional building inspector positions. Each of these positions is provided a 48 sq ft work session. There is also a future detective’s office (139 sq ft) that has been added since the 2017 study. There are a number of attachments that detail our budget information and explains the variances from the CIP budget of $11.2 million. The summary budget variance memo identifies two alternates that are proposed to be bid with the project-sheriff’s bay and heated aprons and sidewalks. Staff had previously taken out heated flooring for the apparatus bays which would have increased the project costs by over $200,000. The overall project budget includes the soft costs- design, preconstruction, furniture, fixtures and equipment and contingencies. FISCAL IMPACT: The current estimated project cost is $14.6 million ($3.4 million over the estimates in the CIP). As discussed in the CIP for the last few years and last fall’s utility pro forma update, staff proposes having 10% of the cost allocated to the water fund and another 10% to the sewer fund. A tax impact for the remaining 80% plus issuance costs was prepared by Northland Financial (the city’s financial advisor) and is included in your packet. The city’s average home value in 2020 was $430,200. That average valued home would see an increase in their property taxes of about $149 per year for 20 years under this scenario. It is expected that the annual cost would be lowered each year assuming the city’s tax base continues to grow. In addition to actually lowering the project costs, council can consider other options to lower the impact to tax payers. • The Council could consider applying fund balance. Staff will have better information for this option once the audit work is completed in May. At 12/31/19, the general fund had a fund balance equal to 69% of the next year’s expenses. City policy is to have a fund balance at least between 50-60%. • Council could waive city fees on this project such as city WAC, SAC, connection and some building fees. This is not expected to have an impact on those enterprise funds since this project wasn’t included when putting those annual budgets together. • The city is expected to receive just over $1 million from the American Rescue Plan Act. Some of these funds may be eligible for this project. We will know more once it becomes law and the specific language is available. Many cities made improvements to their facilities with last year’s CARES funding so we expect to be able to do the same. • The Council could decide to allocate more than 10% from the water and sewer fund to contribute. Should the stormwater fund also make a contribution as billing and administrative services related to stormwater are conducted in the City Hall. • Apply funds remaining in City Facilities fund. As of 12/31/19 the fund balance was $95,157. It should also be noted that the proceeds from the sale of the old city hall and fire station #1 have not been factored into this analysis. OPTIONS: 1) Move the project forward to Design Development 2) Move the project forward to Design Development with conditions (i.e. continue to work on lowering costs or Council set a specific dollar amount not to exceed, etc.). 3) Table (this may result in project delays and/or cost increases depending on impact to schedule and ability to bid in July) 4) Do not move forward on the new city hall, fire station, and public works addition. RECOMMENDATION: “Motion to move the project forward to Design Development with staff and consultants continuing with value engineering and looking for ways to bring the project cost down.” ATTACHMENTS: • Project Narrative • Site Plan • Floor Plans and Renderings • Project Schedule • Leo A Daly Cost Estimate Memo • Summary Budget Variance • Overall Project Budget • Detailed Construction Budget • Northland’s Tax Impact Analysis • Leo A Daly Agreement • H+U Agreement • December 2017 Space Needs Study report Lake Elmo City Hall / Public Safety Facility SCHEMATIC DESIGN ESTIMATE PACKAGE FEBRUARY 22, 2021 Leo A Daly Report 2 Table of Contents Lake Elmo City Hall / Public Safety Facility 5 Schematic Design Estimate Package 5 1 Executive Summary 5 2 Introduction 5 3 Demolition Scope 6 4 Architectural Concept 6 4.1 Program Layout and Optimization 6 4.2 Envelope 7 4.2.1 New Construction 7 4.2.2 Existing Brookfield Building 7 4.3 Interior Furnishings, Fixtures and Equipment 8 4.3.1 Interior finishes and built-in features 8 4.3.2 Furniture 8 4.3.3 Equipment 9 5 Site Narrative 9 5.1 Design Concept 9 5.2 Parking 9 5.3 Stormwater 9 5.4 Sewer 9 5.5 Water service 10 5.6 Grading 10 5.7 Paving 10 5.7.1 Heated concrete aprons 10 5.7.2 Entry drive area 10 5.7.3 Parking lot 10 5.7.4 Heavily travelled Fire Apparatus drive aisles 10 5.8 Landscape 10 6 Structural 10 6.1 Design Loads and Deflection Criteria 10 6.2 Materials 10 6.3 Foundations – General 11 6.4 Framing – General 12 6.5 Program Specific Structural Systems 12 Leo A Daly Report 3 6.5.1 Fire Station 12 6.5.2 City Hall 12 6.5.3 Existing Building 13 6.6 Code Required Structural Tests and Special Inspections 13 7 Plumbing 13 7.1 Basic Plumbing Requirements 13 7.2 Plumbing Scope 14 7.3 Underground Plumbing Systems 14 7.4 Domestic Cold And Hot Water Systems 14 8 Mechanical 16 8.1 Mechanical Codes Overview 16 8.2 Air Handling Systems 16 8.3 Air Distribution Systems 17 8.4 Supplemental Cooling 18 8.5 Heating Hot Water Boiler System & Snowmelt 18 8.6 Control System 19 8.7 Commissioning 20 8.8 Public Works Building 20 9 Fire Protection 20 9.1 Building Code Analysis 20 9.2 Automatic Sprinkler System 20 9.3 Fire Alarm 21 10 Electrical 21 10.1 Electrical Overview 21 10.2 Power – Existing Building 21 10.2.1 Existing Building 21 10.3 Power – Additions 21 10.4 Power – Public Works 22 10.5 Power – General 22 10.5.1 Conduits and Branch Circuitry 22 10.5.2 Interior Distribution System 22 10.6 Lighting – General 23 10.6.1 Interior 23 10.6.2 Exterior 24 10.6.3 Lighting Controls 24 10.6.4 Dimming Controls 24 10.6.5 Occupancy Sensors 24 10.6.6 Daylighting 24 10.7 Back Up 24 Leo A Daly Report 4 11 Specialty Systems 25 11.1 General – City Hall / Fire Station / Sheriff’s Office 25 11.2 Cable Tray System 25 11.3 Audio/Visual (A/V) Systems 26 11.4 Electronic Security Systems 26 11.5 General - Public Works Building 26 12 Appendices 26 12.1 Preliminary Design Overall Budget Estimate 26 12.2 Meeting Minutes (upon request) 27 12.2.1 December 16, 2020 27 12.2.2 January 14, 2021 27 12.2.3 January 21, 2021 27 12.2.4 January 26, 2021 27 12.2.5 January 29, 2021 27 12.3 SD Drawings 27 Leo A Daly Report 5 Lake Elmo City Hall / Public Safety Facility Schematic Design Estimate Package 1 Executive Summary The new Lake Elmo City Hall / Public Safety Facility collocates City Hall staff and functions, the entire Fire Department, and a satellite office for the Washington County Sheriff’s office. This co-location model involves renovating the City owned Brookfield Office building at 3880 Laverne Avenue with the intent to concentrate civic vitality and resources into a single structure at the historic core of the city. Additionally, the Public Works facility expansion addresses office, conference room, and restroom / locker room space needs resulting from the staff growth Public Works has seen over the years. Upon completion of this entire project, the old City Hall and Fire Station No. 1 buildings and sites may be available for another city use or sold and Fire Station No. 2 will be utilized for Public Works overflow storage space. 2 Introduction This Schematic Design Estimate Package provides the City of Lake Elmo a depiction of the size, scope, spatial relationships, and design intent of the project. It is based upon discussions during four Owner- Architect-Contractor (OAC) meetings held between January 16, 2020 and February 17, 2021 as well an afternoon series of meetings held on January 26, 2021 with individual City Departments (City Hall, Fire Department, Public Works, Washington County Sheriff’s Office). The starting points for this project was the program developed by BKV Group in 2017 and a fit plan of the Brookfield office building developed by LEO A DALY in 2018. Specific differences between the two pieces of information existed but were reconciled with the approved Program Documents dated January 30, 2021. The Master Planning and Programming information provided in 2017/18 was adjusted and approved during the Schematic Design Process as follows: • An additional accountant and utility billing clerk been hired beyond what was anticipated in 2021. This required additional space now and additional space in preparation for future growth. • The inclusion of a two-bay squad garage for the Washington County Sherriff’s office. • Locating the Community Room in the City Hall addition in lieu of inside the existing Brookfield office building. This yielded more room for growth in City Hall and the Fire Department. This adjustment also allowed for proper clear ceiling height requirements and allowed for much improved access for public use. Leo A Daly Report 6 H+U will utilize this package to develop the Schematic Design construction cost estimate. The overall project cost spreadsheet has been included in Appendix A and serves as the basis of the overall budget. Line Items 35.1 and 35.2 will be determined by H+U construction estimates. During the Project Kick Off OAC meeting held on January 16, 2021 it was noted that the overall project cost likely exceeded the dollar value listed in the CIP for this project by approximately $500,000. Because of this budget concern, the Washington County Sherriff’s Office Squad Bay and the Apparatus in floor heat system is being priced as add alternates. 3 Demolition Scope In the Brookfield building it is anticipated that all non-load bearing walls unless otherwise noted, all roofing, roof insulation, parapet trim, all windows and doors, and all metal cladding will be demolished. All interior finishes, stairs as noted, and skylights as noted, will be demolished. All plumbing, mechanical, electrical systems and fire alarm systems will be demolished. 4 Architectural Concept 4.1 Program Layout and Optimization Public areas as clearly separated from staff areas to avoid confusion that may arise from mixing public and staff functions in the same space, and to provide the proper level of security required to protect sensitive data, evidence, equipment, and personnel without the typical barriers that amplify the presence of authority and the boundaries defined. Special considerations are also taken in locating the Fire Apparatus Bay on opposite corners of the site from the Council Chambers in order to minimize visual and audio distractions due to fire calls. Internally, public restrooms and administrative office further insulate the public areas from distractions coming from everyday activity in the Fire department. Desirable features observed during the Facilities Tour such as a public lobby located centrally to the Community Room, Service Counter, and Council Chambers are incorporated into the plan. Interactions between staff and the public are maintained with generous service counters and adjacent conference rooms on both levels that allow for private meetings. Transparency from the street, through the main entrance and stair, into the lobby, and deeper into the assembly spaces increases visibility of ongoing government work and promotes openness. Adjacencies between City Hall, Fire, and Sheriff functions have been strategically orchestrated to maximize shared spaces such as the staff entry vestibule, public service counter, conference rooms, staff restrooms, lockers and shower rooms, and a large Plan Room which also serves as a Work Room. A centrally located trash bin serves all 3 departments. Leo A Daly Report 7 4.2 Envelope 4.2.1 New Construction The addition of the Fire Apparatus Bay to the west and the public assembly space to the north which includes the Council Chambers and Community Room connect to the existing Brookfield building. Both additions will utilize the same architectural precast panel system (basis of design: Wells Pre-Cast Concrete) introducing subtle changes in finishes via standard form-liners. Exterior finishes shall be textured and toned with a combination of blackened wood look on precast panels at the additions as well as warm wood tones from glulam timber accented at the towering vertical fins at the main public stairwell and as trim around select openings which achieve several design objectives: balancing bright bold strokes against a calm and neutral background, celebrating the beauty of agrarian architecture that is the existing local vernacular, and effectively limiting the material palette to render a restrained level of architectural elegance. To bring focus to the main public entrance, a new inviting volume greets visitors with a covered entry defined with finishes that blend into the interiors. Vertical timber fins 2-story height aluminium curtainwall that wraps briefly around the corner to allow light and activity to be visible to those parking or walking from the north. The main stair invites the public up the light-filled curtainwall tower with warm wood accents to the second level service counter. The north wall of the Council Chambers features a clerestory window that frames the sky behind the dais. Aluminium storefront is also strategically placed at the main entrance and at both the east and west walls of the Community Room to open a corridor of daylight through the lobby. Deeper into the lobby, vast amounts of daylight spill into space through the two-story space adjacent to the stair tower. There are three primary entry points into the building: the main frameless all-glass entrance door system at the east entrance of the City Hall addition, a standard storefront door system staff entrance on the east side of the Brookfield building, and a hollow metal door system at the fire personnel and volunteer entrances at the training tower accessed from the west parking lot. Additional hollow metal doors provide egress in the Council Chambers and the Apparatus Bay. Interior doors are primarily solid core wood with white oak finish. All door hardware to be matte black including at the main City Hall and Council Chambers entrance doors which will have full-height L--shaped tubular pulls with panic devices. Overhead insulated aluminum doors on the south side of the Apparatus Bay will have one or two panels of glazing to reduce the amount of heat that enters the building while still providing visibility into and out of the Apparatus Bay. Overhead insulated aluminium doors on the north side of the Apparatus Bay will be glazed less the bottom panels to allow maximum daylight into the space and maximum visibility into the Apparatus Bay from 39th Avenue. The roof system will consist of 60 mil reinforced fully adhered EPDM roofing. Sloped insulation will be provided at all roofs except the Apparatus Bay which will utilise a sloped structural system. 4.2.2 Existing Brookfield Building The existing precast concrete envelope of the Brookfield building will be sealed with Texcrete Water Based Acrylic masonry waterproofing and finish coated with a sand finished Tuffcrete stain to reduce water infiltration via existing hairline cracking. All exterior fixtures mounted to the building shall also Leo A Daly Report 8 be finished to match. Existing downspouts shall be replaced such that all exposed finishes blend with the envelope. The existing building number and sign is to be removed and the wall repaired and finished to The existing windows will be replaced with new aluminium storefront windows. Operability of windows is under consideration but currently not included in the mechanical narrative. The metal window surrounds will be replaced with Fundermax or Nichiha panels to tone down the texture and colour for a more neutral palette. Each vertical section of windows should recess from the existing finish face of the envelope enough to create some shadowing. The oversized parapet shall be reduced by at least half its current height for a thinner profile. The existing built-up roof system is at the end of its useful life. It will be removed and replaced with a 60-mil reinforced fully adhered EPDM system. New insulation will provide new drainage paths for new internal roof drains with overflow roof scuppers. The existing north skylight will be removed and the roof opening will be completely closed. The existing south skylight will be removed and replaced with a new smaller skylight that will fit within the existing opening. The north and south interior stair will be removed and closed. The west stair will be removed and replaced with a new stair. 4.3 Interior Furnishings, Fixtures and Equipment 4.3.1 Interior finishes and built-in features A large vertical feature suspended from the 2nd floor to 1st floor in the main stair of the lobby will create a focal point. The Design Team is Interested in possibly teaming with a local artist. Display cases highlighting the Fire Department’s history will be provided within or adjacent to the lobby. The Council Chambers will have a wood dais and quartz top with Kevlar lining for safety purposes. Casework within the Community Room shall have solid surface top. Plan/plotter room with centre island plastic laminate casework to lay out large-format drawings with storage below. Plastic laminate casework will line the room with printers, plotters, and other office equipment. The Kitchen centre island shall have a solid surface top, storage, and seating capacity. All other casework without wet conditions shall have plastic laminate counter tops. 4.3.2 Furniture Under a separate FFE package: The lobby will consist of benches and soft seating with solid coloured or subtle pattern/textured upholstery and metal legs. The Council Chambers to accommodate approximately 40 public seats and 14-16 executive chairs. The Community Room will have training tables and stacking chairs to accommodate approximately 48 people. 6’x8’ open office height-adjustable workstations with storage and high panels for acoustic separation with glass portion on top to allow for daylight. Private office will have height adjustable workstations with storage and guest seating. The Day Room will include large reclining chairs. The Dining Room will have a harvest table and chairs. The Dorms will consist of a California king twin bed, nightstand, and wardrobe. Wellness room shall have a lounge chair, under- counter refrigerator, and sink. Leo A Daly Report 9 4.3.3 Equipment Stove, microwaves, dishwasher, coffee pots, refrigerators shall be furnished in the Kitchen as well as the Break Room. Monitors and marker boards where appropriate throughout and at each conference room. 5 Site Narrative 5.1 Design Concept The Brookfield site is L-shaped with the east frontage on Laverne Avenue as the building address thus serving as the primary and public side of the facility. The site is zone as Village Mixed Use (VMX) and is flanked by VMX properties to the north, east, and west, with Public Facilities (PF) to the south where the current City Hall resides. With residential housing developing to the north, fire trucks will enter from 39th Street, turn to the west of the existing Brookfield building to enter the Apparatus Bay, and will therefore insulate their heightened activities when exiting to the commercially zoned property to the south during fire calls. Trash is located on the south side of the Apparatus Bay off to the east of the concrete apron for its proximity to the staff door on the southeast corner of the Brookfield building while also taking advantage of its direct and uncomplicated access from the street. It will be screened as required by City Planning and Zoning requirements, to blend with the new precast wall panels. 5.2 Parking There are proposed parking stalls east of the Brookfield building for City Hall staff parking during the day as well as visitor parking and reserved stalls for the Sheriff’s Office. To the west of the Apparatus Bay, for use primarily by Fire Department personnel, is additional parking. Parking calculations are based on 3 spaces per 1000sf (verify it isn’t 1 per 250 sf) of gross floor area for Offices, and 1 space for every 4 seats in public assembly areas such as the Council Chambers and Community Room. Community service spaces such as the Fire Department and Sheriff’s office will be calculated by actual expected occupancy as directed by the Planning Director. For parking count requirements, the Council Chambers occupancy count will not be calculated in the total parking count requirement as this room generally is only being occupied during non-business hours. Stub-out for future electric vehicle parking will be provided. 5.3 Stormwater New internal roof drains will be installed at the existing Brookfield building. Refer to Plumbing Scope for further information. Refer to Civil and Landscape drawings for further storm water drainage strategies. 5.4 Sewer An abandoned drainage field exists east of the Brookfield Building according to the original construction drawings. The building was added to the City sewer system within the last 10 years. Demolition of this field may be required. Refer to Civil Drawings for extent of new sewer system. Leo A Daly Report 10 5.5 Water service Refer to Civil Drawings, Fire Protection, and Plumbing scope for extent of new water service. 5.6 Grading Refer to preliminary Civil Drawings. 5.7 Paving 5.7.1 Heated concrete aprons The north and south Apparatus Bay concrete aprons and the concrete sidewalk area in front of the main entry shall be heated. Refer to Mechanical for further information. These shall be considered an add alternate. 5.7.2 Entry drive area The initial drive off of Lavern Ave shall constructed concrete with a grooved finish or patterned jointing as a traffic slowing technique. 5.7.3 Parking lot The parking lot shall be constructed of standard duty asphalt. 5.7.4 Heavily travelled Fire Apparatus drive aisles The parking lot shall be constructed of heavy-duty asphalt. 5.8 Landscape Refer to LA Drawings. 6 Structural 6.1 Design Loads and Deflection Criteria Design Loads: Roof: 35 psf plus required increase for drifted snow load and mechanical equipment Stairs and Corridors: 100 psf Fire Station Mezzanine: 125 psf Ceiling and Mechanical: 10 psf, typical, 25 psf above mechanical rooms Wind: 125 mph, Exposure B, Risk Category IV Seismic: No Seismic Design Required Live Load Deflection Criteria: Floor and Roof Framing: L/360 Typical, 3/8” maximum at structures above curtain walls Exterior Studs: L/600 Brick Support: L/600 Lateral Drift of Buildings: Height/500 for entire building and each floor to floor 6.2 Materials Cast-in-Place Concrete: 3000 psi at 28 days: Footings and masonry core fill Leo A Daly Report 11 4000 psi at 28 days: All other concrete, U.N.O. All concrete exposed to weather or deicing salts shall be air entrained at the rate of 6% plus or minus 1% at the point of placement and have a maximum water/cement ratio of 0.40. Precast Concrete: 5000 psi at 28 days: All precast Precast design by manufacture according to performance specification. Masonry: f’m = 2000psi for all CMU See architect for brick specifications (non-bearing) Reinforcing Steel: ASTM A615, Grade 60 ASTM A775, Grade 60 Epoxy Coated Reinforcing Steel at all exterior slabs and stoop slabs that are exposed to deicing salts and all pool area slabs Structural Steel: Wide flange shapes: ASTM A992 Tube sections: ASTM A500, Grade B Pipe sections: ASTM A53, Grade B Channels, Angles, Plates, Anchor bolts: ASTM A36 Connection Bolts: ASTM A325, Type N (Bearing bolts) Cold Formed Metal Framing: 6” or 8” deep, 16 gage C-shaped metal studs with minimum ½” return flanges, spaced at 16” o.c All light gage metal shall be galvanized to G60 specifications. Cold formed framing will be the responsibility of the supplier or installer according to a delegated design performance specification. Typical Roof Deck: 1-1/2” deep, 20 gage wide rib deck at low roofs. 6.3 Foundations – General Foundations will be conventional spread and strip footings. Minimum strip footing size at bearing walls is 2’-0” wide x 1’-0” deep. Allowable bearing pressures and other geotechnical considerations are not known at this time. Perimeter building footings in heated areas should be founded at least 3’-6” below the lowest adjacent exterior grade to provide frost protection. Foundation elements in unheated areas should be founded at least 5 feet below exterior grade for frost protection. Interior footings may be placed directly beneath the slab-on-grade. Provisioning for future expansion has not been considered for foundations. Leo A Daly Report 12 6.4 Framing – General Floor framing will generally be as follows: 8” precast concrete plank (20’ max span) 12” precast concrete plan for spans over 20 feet. 2” concrete topping throughout Typically precast plank will be supported by either precast or CMU walls. Roof framing will generally be as follows: Steel joists and metal roof deck: 52DLH17 (52” deep) steel joists spaced at 5’-0” o.c. with 85’ span. Bar joists will be top-chord double pitched for drainage. Typical K and LH-series bar joists at 5’-0” spacing will be used wherever possible. Appropriate increases for snow drift loading will be made where required. Typically, the bar joists will be supported by precast concrete walls. Provisioning for future expansion has not been considered for framing systems. 6.5 Program Specific Structural Systems 6.5.1 Fire Station The mezzanine will be construction of single span 8” hollow core plank designed by the precast supplier. The roof structure of the fire station will clear span the apparatus bay in the north south direction and be supported by the north and south precast walls. The roof of this area is lower than the existing roof and therefore modification of the existing roof structure to carry additional loads is not expected at this time. Lateral system of this area will consist of either a precast concrete or steel deck diaphragm supported by precast concrete shear walls on 4 side. There will be an expansion joint separating the new fire station from the existing building. Slab-on-Grade: Typical slab on grade will be 6” thick and reinforced with #4 at 16” oc each way. All slabs on grade shall have control joints sawn immediately after placement using the “soft-cut” procedure and spaced at a maximum of 15 feet apart in each direction. See the architectural drawings for vapor barrier recommendations below the slab on grade. 6.5.2 City Hall The one-story city hall area will have a typical roof structure of metal deck and bar joists supported by load bearing precast or masonry walls. At preliminary design phases a precast option as described above will be carried as an alternative. The roof of this area is lower than the existing roof and therefore modification of the existing roof structure to carry additional loads is not expected at this time. Leo A Daly Report 13 Typical slab on grade will be 4” thick and reinforced with macro-fiber mesh at the rate of 4 pounds per cubic yard. All slabs on grade shall have control joints sawn immediately after placement using the “soft-cut” procedure and spaced at a maximum of 15 feet apart in each direction. Vapor barrier recommendations below the slab on grade will be indicated on architectural drawings. Lateral system of this area will consist of either a precast concrete or steel deck diaphragm supported by precast concrete shear walls on 4 side. An opening will be removed to create a link between the exiting building and the addition at the northeast corner of the Brookfield building. Based on the existing structural drawings the exterior walls are load bearing walls (see existing systems description below). Shoring and re-support of these walls including the roof and floor will be necessary. The re-support of the walls would include new beams, columns and footings. Refer to schematic plans for proposed locations. Design and execution of the shoring for the existing structure is the contractor’s responsibility as part of their means and methods. 6.5.3 Existing Building The existing Brookfield Building structural systems consist concrete spread footings supporting exterior precast concrete load bearing walls with interior load bearing masonry walls and steel columns. The second level floor framing is steel joists with a concrete slab on metal deck floor system. The roof is also framed with steel joists with a metal deck roof system. The roof skylights are framed with structural steel framing, and the walls to the east and west of the skylights bear the floor and roof systems. Based on the current roof elevations, no snow drift is anticipated to accumulate on the existing roof structure. Interior and exterior load bearing walls will require structural steel support beams and columns with new concrete spread footings at column locations. 6.6 Code Required Structural Tests and Special Inspections The owner shall furnish the services of a qualified independent inspection firm to provide all required special inspections in accordance with Chapter 17 of the International Building Code and the requirements of the city of Lake Elmo building official. The contractor shall provide timely notification for all required inspections and shall not proceed without approvals. 7 Plumbing 7.1 Basic Plumbing Requirements Domestic water, waste, storm and vent piping systems shall be designed in accordance with all applicable codes, standards, and local ordinances. All equipment, piping, conduits, wires, anchors, and support shall be installed in a neat and orderly manner. All system components, located overhead, shall be installed either as high as possible in spaces with exposed structure or so as to be accessible (reachable distance) through finished ceiling from removed ceiling tile or lockable access panel. Vertical piping shall be installed within finished wall, chase, or shaft cavities in finished spaces or tight to wall in unfinished, utilitarian spaces. Access panels shall be provided as required to access and service valves, controls, and plumbing equipment located above gypsum board or other hard ceilings. Leo A Daly Report 14 All plumbing system installations shall be sequenced and coordinated with the work of other trades. Place plugs in the open ends of uncompleted piping systems at the end of the day or when work stops for an extended period of time. Protect installed floor drains during remainder of construction phase to avoid clogging with debris or damage from construction work. 7.2 Plumbing Scope A complete sanitary, domestic water distribution, and internal roof drainage systems (including the Brookfield building) to accommodate the new project site and conditions. A new 4” sanitary waste main and new storm main will be provided to serve the apparatus bay garage and a new 4” sanitary waste main will serve the existing building and city hall addition. New sanitary and storm branch piping below floor slab shall be connected to new sanitary and storm piping mains. Below Grade sanitary and storm piping mains shall be routed to the outside and connected to the properly size site sanitary and storm piping provide by the site utility contractor. A new 4” domestic water main with new 3” water meter will serve the building domestic water load. All plumbing piping above the ceiling will be plenum rated. All new plumbing fixtures will be commercial grade and faucets/flush valves will be low-flow type that will meet or exceed current water conservation guidelines. Plumbing fixtures will be selected by architect and owner. 7.3 Underground Plumbing Systems Sanitary waste and vent system piping will connect to all installed plumbing fixtures and sanitary floor drains. Above slab sanitary waste and vent piping will be service weight, no-hub cast-iron with compression fittings. Underground piping shall be service weight cast-iron soil pipe and fittings with compression joints and fittings. A new drainage system for the Apparatus Bay Garage will be provided. The system will include trench and floor drains connected by sanitary waste piping below the slab. Piping shall be routed to a flammable waste trap with sand interceptor before being routed to the outside and connected to the sanitary waste main. 7.4 Domestic Cold And Hot Water Systems A complete potable water system shall be provided and connected to all plumbing fixtures, hose bibbs, and wall hydrants. Piping will include a circulated potable hot water system. Piping provided to serve Owner furnished equipment shall be stubbed out, valved, and capped as required for future connection (i.e. kitchen equipment, vending machines, ice makers, etc.). All equipment and fixtures shall be connected and made operationally complete with all valves, backflow prevention assemblies, and appurtenances. Domestic water distribution piping shall be routed parallel and perpendicular to column lines. Underground domestic water piping inside the building shall be type ‘K’ copper water tube without joints. Aboveground domestic water piping inside the building shall be type ‘L’ copper water tube with lead free soldered joints. Leo A Daly Report 15 Isolation valves will be provided in branch piping serving fixture groups and as needed to isolate each new toilet rooms, or other new groups of plumbing fixtures served by the domestic water distribution system. Each individual plumbing fixture shall also be provided a means to isolate water supply so that fixture can be serviced, repaired, or replaced. A complete potable hot water system shall be provided and connected to fixtures requiring hot water. Piping to Owner furnished equipment shall be stubbed out, valved, and capped for future connection, unless specified otherwise. A new commercial grade water softening system shall be provided Three (3) 100-gallon gas-fired, high-efficiency, commercial grade, storage tank water heater will be provided for the project. One will be located for the apparatus bay and support spaces. One will be located for the first floor of the existing building. One will be located on the second floor of the existing building serving the fire department functions. A recirculating hot water piping system connected to the ends of domestic hot water branch piping serving fixture groups will be provided. The system shall include a single in-line type circulation pump, balancing valves on each branch line connection to the recirculation main, and connection to the cold water inlet to the domestic water heater. All water lines above the floor slab shall be insulated as required to meet plumbing and energy codes with minimum thicknesses as listed below. Provide kraft foil scrim jacket on all insulated piping. Insulate new roof drain bodies and all horizontal rainwater leaders to a point five (5) feet down from initial horizontal to vertical piping transition. Domestic Hot and Recirculated Hot Water Insulation: • NPS 1-1/4 (DN 32) and Smaller: Insulation shall be one of the following: • Cellular Glass: 1-1/2 inches (38 mm) thick. • Flexible Elastomeric: 3/4 inch (19 mm) thick. • Mineral-Fiber, Preformed Pipe Insulation, Type I: 1 inch (25 mm) thick. • Phenolic: 1 inch (25 mm) thick. • Polyolefin: 3/4 inch (19 mm) thick. NPS 1-1/2 (DN 40) and Larger Insulation: • Cellular Glass: 1-1/2 inches (38 mm) thick. • Flexible Elastomeric: 1 inch (25 mm) thick. • Mineral-Fiber, Preformed Pipe Insulation, Type I: 1 inch (25 mm) thick. • Phenolic: 1 inch (25 mm) thick. • Polyolefin: 1 inch (25 mm) thick. ADA compliant, anti-microbial, molded vinyl waste and supply piping and valve cover assemblies (19 mm). Assemblies will be removable and reusable. The wash-bay will be served by a dedicated service water heating device (Hotsy). Leo A Daly Report 16 Compressed air will be served by a dedicated air compressor in the apparatus bay. Air Drops will be located throughout the apparatus bay and support rooms to meet the needs of equipment. Two (2) 2.5” pipe will be provided for rapid refill of tanker trucks. Final location to be determined. Two (2) commercial grade extractors are anticipated and will have plumbing connections as necessary to serve equipment. 8 Mechanical 8.1 Mechanical Codes Overview The Mechanical design will comply with the latest applicable codes and per latest design standards, including, but not limited to: • International Energy Conservation Code (IECC) • International Fuel Gas Code (IFGC) • International Mechanical Code (IMC) • 2005 SMACNA – HVAC Duct Construction Standards: Metal & Flexible • 2012 SMACNA – HVAC Air Duct Leakage Test Manual • ASHRAE 55 - Thermal Environmental Conditions for Human Occupancy • ASHRAE 62.1 – Ventilation for Acceptable Indoor Air Quality • ASHRAE 90.1 - Energy Standard for Buildings Except Low-Rise Residential Buildings • ASHRAE 188 – Legionellosis: Risk Management for Building Water Systems • ENERGY STAR Guidelines for Energy Management 8.2 Air Handling Systems Air handling systems will be divided into the following units: • Apparatus Bay exhaust fans and make-up air unit (heating and ventilation only) ▪ Greenheck model G or equivalent ▪ Greenheck IGX or equivalent • Apparatus Bay Support/Offices Rooftop unit (approximately 5 tons) ▪ AAON RQ or equivalent • Existing Building Dedicated Outdoor Air Unit w/ VRF Terminal units (approximately 17.5 tons). The DOAS will feature energy recovery section and humidity controls. ▪ AAON RN or equivalent • City Hall Addition Rooftop unit (approximately 7.5 tons) ▪ AAON RN or equivalent Each rooftop unit will have different features and capacities. The facility will be served by units with variable speed supply fans, DX cooling, and heating water heating coils or gas-fired heat exchanger. Options for rooftop air handling equipment will be evaluated and considered early in design development phase. All units will be located outdoors on the roof mounted on equipment curbs. The units will be double-wall construction with foam insulation between the equipment walls. The Leo A Daly Report 17 condensate drain pans will be stainless steel for corrosion resistance. Each unit will be available to run continuously to prevent freezing in any part of the building. Supply fans will be sized to provide design airflow with all fans operating. Fans will be draw-through configuration. The unit will be sized to provide design airflow to all zones simultaneously, with design supply and outside air flows equal to or greater than the requirements of ASHRAE 62.1 or equivalent. Outside air flow will be maintained at no less than the design minimum outside air flow regardless of supply air flow and will be monitored and controlled using an airflow monitoring station or manufacturer supplied airflow measuring devices. Outside air intakes will be located no closer than 25 feet from any vent, exhaust fan discharge, or other source of contamination, in accordance with ASHRAE 62.1. Outdoor condensing units serving the air handling unit cooling coils will be located on grade outside the building nearest the unit, attached to the unit itself, or mounted on roof curbs. The efficiencies of DX cooling components will comply with ASHRAE 90.1. The condensing unit(s) will include system options to ensure dependability and controllability year-round including multiple, variable capacity compressors, low-ambient accessories/controls, means of dehumidification (hot-gas bypass, and piping configuration in cooling coils to prevent stratification. The condensing unit will feature low- sound kits, compressor insulation, and variable speed fans to reduce sound. Air filtration standards of ASHRAE 62.1 will be achieved with MERV 8 pre-filters and MERV 13 final filters. Each unit will be capable of full economizer operation, with fully modulating outside air, return air, and relief air dampers. Economizer operation will be controlled automatically through monitoring outside air and return air enthalpy. 8.3 Air Distribution Systems Air will be distributed to the spaces through overhead supply air ductwork directly to spaces or to terminal units located in plenum or exposed ceiling spaces. The rooftop will control fan speed and/or number of running supply fans via VFD to maintain set pressure in the supply air main, increasing and decreasing speed in response to system demand and operation mode. The return air fan will modulate speed in coordination with the supply fan to maintain return air flow as appropriate for building pressure. Reset strategies will be put in the building automation programming for energy saving opportunities. Terminal units will be sized appropriately for the zones they serve, according to envelope heating loss/gain, people, activity, and internal loads. VRF terminal units feature an ECM fan. A heat recovery unit will allow VRF terminal units to operate in either heating or cooling mode simultaneously throughout the building. Non-microbial, non-friable acoustic internal lining will be provided for all terminal units for sound attenuation. Terminal units serving exterior rooms will only serve those with the same exposure. Conference rooms, open office areas, and rooms with large cooling loads or with sensitive temperature control requirements will be served by one or more dedicated VRF terminal unit. Leo A Daly Report 18 Supply air will be fully ducted from the air handling unit to each diffuser or VRF terminal unit. Exhaust air will be fully ducted from each grille to the respective exhaust fan. Return air from rooms will be partially ducted back to the air handling unit return chase or relief air devices. Air distribution devices and ductwork will be sized to comply with sound considerations. All ductwork will be constructed in accordance with SMACNA guidelines and ASHRAE/IECC insulation requirements. All supply ductwork will be insulated with a minimum of 2” blanket or board insulation. All ductwork will be labelled to identify its type and associated air handling unit or exhaust fan. Supply, return, and exhaust ductwork will be provided sound attenuators where necessary to ensure noise levels are kept below the limit of each area. Placement of return grilles and transfer ducts will minimize possibility of cross-talk between rooms. Areas with exterior wall exposure and full height glazing such as lobbies or waiting areas and/or rooms/spaces with significant/continuous glazing will be provided with heating water finned-tube perimeter radiation. Entry vestibules, the mechanical room, and the shipping/receiving area will feature cabinet unit heaters to maintain minimum temperature 60 F with doors closed. Fire, smoke, and combination dampers will be installed where required by Code. Dampers will be installed in accordance with manufacturer requirements and Code and will be provided access panels where necessary to maintain accessibility. All toilet rooms, janitor closets, copy rooms, shower rooms, locker rooms, rooms with cooking equipment, and all other rooms required to be exhausted will be completely exhausted via roof- mounted exhaust fans. These spaces will be maintained at negative pressure relative to adjacent spaces. Exhaust fans will be direct drive and controlled by a variable speed or ECM motor for greater efficiency. In cases where air conveyed is corrosive or humid, it will be made of a suitable non-corrosive material. Where exhaust fans serve rooms containing hazardous or flammable material, they will be maintained on emergency power and designed and installed in accordance with NFPA 30. The apparatus bays will be served by roof mounted exhaust fans serving the space, tied to a makeup air unit for treatment of exhausted air. The apparatus bay will feature gas-fired high intensity radiant heaters for comfort heating and warming of apparatus during the winter months. In-floor radiant heat to be priced as an alternate. Bipolar ionization technology will be implemented throughout the project building for indoor air quality purposes. 8.4 Supplemental Cooling All rooms housing critical electronic equipment will be cooled via split-system DX systems. If required for redundancy, a second DX system or an alternate means of cooling will be provided to prevent overheating of equipment with any one cooling system out of service. These spaces will be maintained at maximum 75 deg F. 8.5 Heating Hot Water Boiler System & Snowmelt Building heating systems will be provided by high-efficiency condensing boilers capable of each providing 60% of the design heating load and some redundancy. The heating water distribution system Leo A Daly Report 19 will be engineered in a variable primary pumping arrangement or primary secondary, with ECM motor pumps. Pumps will be vertical inline or centrifugal end-suction style. The heating load is approximately 1,400 MBH for the entire building complex. This would allow for three (3) 750 MBH condensing boilers located in the new mechanical room on the first floor. The facility heating water distribution system will be designed in a reverse-return configuration for better system distribution flow and ease of system balancing. Heating water will be provided to all heating devices including air handling unit coils, cabinet unit heaters, unit heaters, and perimeter heating devices. The distribution loop pump controls will control speed of pump to maintain distribution loop differential pressure within a control band. Individual heat loads will be controlled by modulating 2-way valves via direct digital control. 3-way valves will be provided at the end of the supply distribution piping to ensure minimum system flow and maintain a consistent system temperature. Heating water velocity will be limited to 8 feet per second in steel pipe and 5 feet per second in copper pipe. Piping 3” and larger will be schedule 40 black steel, and piping 1-1/2” and smaller will be type L copper tube. Dielectric fittings and connectors will be used to join dissimilar metals. To optimize efficiency of condensing boilers, all hot water heating components will be selected to provide required heat output with 140 deg F supply water and 110 deg F return water. Snowmelt is anticipated for the main entry area, and aprons in the north and south of the apparatus bay. Apron area to be served by snowmelt is approximately 4,870 sf. Front entry pavement snowmelt area is approximately 1,950 sf. These snowmelt areas can be served by the building boiler system, or have dedicated snowmelt boilers. If served by the building boiler system, the snowmelt areas will have a heat exchanger, manifold and circulating pump. If served by a dedicated snowmelt boiler, the snowmelt areas will each have a circulating pump and manifold. Snowmelt areas will be controlled by a slab sensor based on outdoor air temperature and moisture. Embedded PERT tubing will be installed and insulated according to manufacturer recommendations and requirements. Anticipated snowmelt load is 890,000 BTUH. 8.6 Control System All HVAC and mechanical components will be monitored, controlled, and set up with a building automation system (BAS). The BAS software, sequences of control, and system control points will be in accordance with energy codes and standards. The system will have read and operator access for the operators, with login credentials. The system will have a graphical interface that includes a floor plan that shows the location and status of the controlled equipment, with schematic level graphics for each major system and zone. The system will be scalable/expandable so that additional points and sequences can be added as required. Storage capacity for trend data will allow for all points to be stored for a period of two full years. Environmental control parameters for indoor design conditions will be as follows unless specifically requested to be modified by project stakeholders/personnel or specifically identified in ASHRAE standards. Leo A Daly Report 20 • Typical setpoints are as follows: ▪ Cooling: 74 deg F ▪ Heating: 70 deg F with Relative Humidity (RH) range of 20%-60% Relative pressurization between individual spaces will be engineered in accordance with best practices (toilet rooms will be negative in respect to general areas, for example). Turn-out gear room (clean) will be maintained at a positive pressure in relation to adjacent spaces. • Non-sensitive areas will be programmed for night/unoccupied temperature setback to lower zone control temperature in the heating season and raise zone control temperature in the cooling season. This will reduce building energy use and associated costs. • Mechanical equipment room will be heated and ventilated only with no mechanical cooling. 8.7 Commissioning Third party commissioning and reviews will be provided for the project for the mechanical (HVAC), lighting controls, plumbing and other building systems to verify Basis of Design with the Owner’s Performance Requirements, and energy conservation requirements. Commissioning of all mechanical systems, mechanical system components, and the lighting control system will be provided by a certified Commissioning Agent. The Commissioning Agent will provide complete documentation of commissioning procedures and final commissioning results. 8.8 Public Works Building Pad mounted RTU, size and location to be determined. 9 Fire Protection 9.1 Building Code Analysis The design and construction of the project will be in accordance with the 2020 Minnesota Building Code and local requirements. The existing building is a two-story office building consisting of roughly 6,700 square feet per floor. Existing building drawings indicate the type of construction to be type II-B non-combustible construction. The renovation and addition will maintain the existing construction type. There is no requirement for fire proofing of structural members. The planned occupancies are business (B), low hazard storage (S-2), assembly (A-3) and residential (R-3). The building will meet the height and area limitations for a mixed use nonseparated occupancy building. With the new additions the overall floor square footage is roughly 27,000 square feet, this complies with the most restrictive area limitation of the assembly occupancy. Means of egress will comply with Chapter 10 of the Minnesota Building Code. 9.2 Automatic Sprinkler System The building will be fully sprinklered with a wet-pipe automatic fire sprinkler system. The design and installation of the sprinkler system will be in accordance with NFPA 13. The fire sprinkler system will be connected to the municipal water supply via new dedicated water service which will be brought into a riser room located in the addition portion of the building. A new backflow preventor will be provided Leo A Daly Report 21 at the water entrance. Although standpipes are not required for the building a manual dry standpipe used for training purposes only will be provided at the training stair. 9.3 Fire Alarm A new digital addressable fire alarm system will be installed throughout the building. The design and installation on the fire alarm system will be in accordance with NFPA 72. The fire alarm system will monitor the fire sprinkler system, provide smoke detection where required, and notify occupants during a fire emergency. The system will use audible horns and visual strobes as notification appliances. The fire alarm system will report to a constantly attended reporting station. 10 Electrical 10.1 Electrical Overview This facility’s electrical design shall be completed using: • NFPA 70 – National Electric Code (NEC) • National Electric Safety Code (ANSI C2) • International Energy Conservation Code (IECC) • International Building Code (IBC) • NFPA 101 – Life Safety Code This project includes renovation of an existing two-story office building consisting of 6,700 square feet per floor. The electrical scope of the project consists of demolition and removal of the existing electrical services, electrical distribution equipment, panelboards and safety disconnect switches, removal of existing lighting fixtures, providing new electrical distribution equipment, new lighting fixtures and new lighting controls. 10.2 Power – Existing Building 10.2.1 Existing Building The existing 200A, 120/240V, single phase electrical service fed by an exterior, pad-mounted utility transformer located on the north side of the building will be disconnected and the existing underground feeders will be removed. The KVA rating of the existing transformer and whether the transformer provides service to any other buildings in the surrounding area is yet to be coordinated with the local utility. Based on the future findings as we develop further in the design, it will be determined whether the existing transformer ratings, capacity and electrical characteristics are capable to provide service to the new electrical service. 10.3 Power – Additions The new electrical service shall be approximately 600 Amperes, 208Y/120 Volts, 3-Phase/4-Wire with an estimated 65,000 AIC rating. Service will be provided from the utility transformer, underground two (2) parallel runs of 4 - 350 KCMIL and 1 - #2 GND in a 4” conduit. The electrical contractor shall provide conduit and wire from the utility transformer to the owner meter and main disconnect. A main distribution board will be provided in the Electrical room. This distribution board will provide power distribution to branch power and lighting panels throughout 1st and 2nd floor and will power the mechanical cooling and heating units. Spare conduits shall also be provided from the panel to an empty Leo A Daly Report 22 junction box located in the plenum ceiling space for ease of additional future circuits. All breakers in panels shall be 100% rated and a selective coordination study will be completed such that the lowest rated breaker trips to avoid major interruptions. 10.4 Power – Public Works The existing 400A, 277/480V, three phase electrical service that is distributed throughout the facility at 277/480V, and also at 120/208V has the capacity to withstand the new load added during this expansion. 10.5 Power – General 10.5.1 Conduits and Branch Circuitry All conduits and branch circuitry shall be installed in accordance to the latest National Electric Code (NEC). No more than three (3) homeruns shall be ran in a single conduit and all branch circuits shall have separate equipment grounding conductor. No more than six (6) – 20A/120V receptacles shall be installed on a single circuit and all individual branch circuits shall be designed to meet maximum overcurrent protection (MOP) breakers sizes. All existing lighting branch circuits shall be disconnected and removed. All existing receptacle circuits shall be disconnected and removed. 10.5.2 Interior Distribution System 10.5.2.1 General Electrical power will be distributed at 208Y/120V, 3 phase, 60 hertz. The conductors throughout the building will be copper. All bussing in distribution boards and panelboards will be copper. In general, power and lighting feeder and branch circuits will be routed above the suspended ceiling in electrical metallic tubing (EMT). 10.5.2.2 Panelboards Distribution panelboards will be circuit breaker type and the feeders to the panels will be fed from molded case adjustable trip circuit breakers. Lighting and Appliance panelboards will be provided as required to serve lighting, receptacles and other building loads. All lighting and appliance panelboards will consist of door-in-door construction. All panelboards will be provided with 25% space for additional circuit breakers. 10.5.2.3 Disconnect Switches Heavy-duty enclosed safety switches with quick make/break mechanisms. Handle will be pad lockable in the On or Off position. NEMA type 1 enclosures will be used indoors and NEMA type 3R enclosures will be used outdoors. 10.5.2.4 Variable Frequency Drives Variable frequency drives will be six pulse and consist of a 65 kA input circuit breaker, 5% input line impedance reactor, EMI/RFI filters, bypass, serial communication network cards, and will be installed in a NEMA 1 enclosure. Additional harmonic mitigating features may be provided based on the serving load. The harmonic mitigating features may include 12 or 18 pulse drives. Leo A Daly Report 23 10.5.2.5 Circuit Breakers Thermal magnetic molded case circuit breakers will be utilized in branch circuit panelboards. Solid state, electronic trip circuit breakers will be utilized in distribution panelboards where required for selective coordination. All circuit breakers will be fully rated for the available fault current. Series rated systems will not be used. • Long time pick-up • Long time delay • Short time pick-up • Short time delay • Instantaneous pick-up 10.5.2.6 Grounding All transformers will have the neutral of the derived system bonded to the transformer case and the nearest of either building steel or grounded metal water pipe if such pipe is within 5 feet from the point of entrance into the building. An insulated equipment ground conductor will be installed in all raceways along with phase conductors. Metal raceways, boxes, equipment, receptacles and light fixtures will be bonded to the equipment grounding system. 10.5.2.7 Receptacles Receptacles throughout will be specification-grade, grounding type 125V, 20A, NEMA configuration 5- 20R. Ground fault circuit interrupter (GFCI) receptacles will be provided only at those locations required by NFPA 70. If the GFCI receptacle is located such that it is not readily accessible per NFPA 70 (NEC) then a blank-face GFCI will be provided in a readily accessible location near the protected receptacle. All receptacle cover plates will be labeled to indicate the panelboard and circuit number from which it is served. Tamper-Resistant type receptacles will be provided in the building where required by NFPA- 70. 10.5.2.8 Conductors All conductors throughout the building will be copper. All conductors will be type THHN/THWN 75ºC insulation. Minimum size for branch circuits will be #12 AWG. All interior cables will be installed in metallic raceway. All branch circuits and feeders will have green equipment grounding conductors. 10.5.2.9 Raceways Electrical Metallic Tubing (EMT) will be used for all branch circuit and feeder wiring in dry locations. Rigid galvanized steel conduit will be used for branch circuit and feeder wiring located in damp or wet locations. Minimum size conduit will be 3/4 inch. All conduit will be color-coded to differentiate between the electrical branches. Flexible metal conduit will be used to serve all vibrating equipment, except liquid-tight flexible conduit will be used in damp or wet locations. PVC conduit will not be used except for exterior underground circuits. All EMT fittings will be steel compression type or set screw type. The use of AC/MC cable is not permitted. 10.6 Lighting – General 10.6.1 Interior General lighting for offices, meeting rooms, council chambers, corridors, and general-purpose occupancies will consist of recessed volumetric fixtures with high-quality and color-consistent LED Leo A Daly Report 24 sources. All light sources will have a minimum of 90 CRI with a CCT of 3500K. Main public entries and support spaces will consist of a combination of recessed and pendant mounted linear fixtures, downlights, flat panels, industrial strip lights, and accent lighting to highlight select architectural details, as appropriate. 10.6.2 Exterior Exterior lighting will consist of LED fixtures. Illumination levels will meet IES Standards, and local and state governing agencies. The lighting will be designed to be Dark Sky compliant. There will be wall- mounted luminaires as appropriate to illuminate the egress pathways, LED fixtures for Flag illumination, LED pole mounted fixtures to illuminate parking areas and the training area located in the north-west side of the building. 10.6.3 Lighting Controls Lighting controls will be provided in compliance with IECC 2015. Lighting controls will be provided by a combination of new local toggle switches, dimmer switches, occupancy sensors, vacancy sensors, daylighting photosensors, and time clock via a new lighting control panel. Corridor lighting will have occupancy sensors with time clock override. Switches - Snap switches will be quiet type, heavy duty switches rated for 20 amperes, 120V. 10.6.4 Dimming Controls Dimming controls will be provided for most enclosed spaces, except for electrical and mechanical rooms, restrooms, and corridors. Dimmers will be wall mounted on/off type with raise and lower controls. The dimming protocol of the controls will match the dimming protocol of the LED fixtures used in that space. 10.6.5 Occupancy Sensors Occupancy sensors in individual rooms will be ceiling mounted with a manual override switch, with combination passive-infrared and ultrasonic detection methods to distinguish between occupied and unoccupied conditions for the area covered. System programming will generally be manual on and automatic-off. Corridor lighting will have occupancy sensors with timeclock override (on) during normally business hours, and automatic on/off after business hours. 10.6.6 Daylighting Automatic daylight responsive controls, such as interior ceiling mounted photocells, will be utilized in all areas of the building where there are primary and secondary daylighting zones. The lighting within the daylighting zones will be controlled separately from the rest of the general lighting and the photocontrols will reduce the lighting in response to daylight using continuous dimming that matches the dimming protocol of the LED luminaires. Emergency egress lighting throughout the facility will be provided via Life-Safety Emergency branch of the new back-up generator. 10.7 Back Up City Hall Building Leo A Daly Report 25 A 175KVA, 208Y/120V, 3-phase Natural Gas Stand-by Generator (pending further review) will be provided as a standby back-up for the facility. It is anticipated that the entire building shall have standby back-up power with the following exception: the cooling capacity of entire building. The generator will have two branches; legally required branch and an optional standby branch. The legally required branch will power all the lighting in the facility, providing the emergency egress lighting, as well as the new fire alarm system. The optional branch will back-up all the optional equipment and devices identified per client throughout the facility. The two automatic transfer switches (A.T.S) will be located in the Main electrical room. 11 Specialty Systems 11.1 General – City Hall / Fire Station / Sheriff’s Office Existing telecommunication and security infrastructure and equipment will be demolished and removed. New communication fiber pathway will be provided into the building. The pathway will consist of (1) 4” conduit with (3) 1-¼" innerducts. The service entrance pathway will originate from communication handhole on site and will terminate into the demarcation point in the telecommunication room. The structured cabling system (passive equipment) will consist of raceways, cable, outlets, terminal blocks, backboards, patch panels, equipment racks, and equipment cabinets for the voice and data networks. Active equipment such as servers, routers, switches and WiFi will be designed to accommodate client needs. Any required UPS systems for the TIS will be rack-mounted. The TIS design will be based on a Voice over Internet Protocol (VoIP) infrastructure. Two (2) Cat. 6A cables/jacks will be provided for each drop. Each drop will consist of a single gang two position face plate with two eight position modular jacks and two 4 pair category 6A UTP cables. All eight-position connectors will be category 6A rated and will be T568. All data jacks will be installed in a 4-inch square x 2-5/8-inch deep square box with a single gang plaster ring and 1-1/4-inch conduit stubbed to above the nearest accessible ceiling. The single gang plaster ring will allow a single gang face plate to be installed while the box is sized to accommodate the slack cable. At least two drops will be provided for each small and medium office, conference room, collaboration space, or similar room. Conference rooms or other similar group presentation spaces shall be equipped with floor boxes capable of power, data and A/V functionality. Exact integration between floor box, conference table and TV/Presentation monitors will be coordinated later in the design phase. All TIS equipment in the telecommunications rooms will be located on 2-post equipment racks with standard 19-inch mounting rails. The horizontal wire management will be provided on the front and back of the racks. The racks will also be provided with 6” vertical wire management. Equipment racks will be provided with receptacle power strips and ground bus bars. The telecommunications rooms will be provided with 3/4-inch x 8’ high fire-retardant backboard on all walls. The plywood will be painted with two coats of white fire-retardant paint. Copper grounding bus bar which will be bonded to the cable tray system and the main service ground bar. All connections to the grounding bus bar shall utilize two-hole compression type connectors. 11.2 Cable Tray System Leo A Daly Report 26 A new cable tray system will be provided above corridor ceilings for distribution of horizontal cabling to the nearest telecommunications room. The cable tray will be sized for a 40% cable fill. Basket-type cable tray will be specified through the corridors and ladder-type will be specified within the telecommunications room. A series of above-ceiling J-hooks with horizontal and vertical bend radius control will be provided for all cabling from the conduit stub-ups to the cable tray system. Surveillance and security infrastructure, access and control panels will be provided per client’s design specifications which will be developed further into the design process. 11.3 Audio/Visual (A/V) Systems Infrastructure support will be provided for the conference rooms, and any additional areas as directed by the owner. There will be outlet box and conduit provisions for connecting network and external multi-media sources to television sets. AV equipment, devices, and cabling will be furnished and installed by the owner or the owner’s separate contractor. Council chambers shall be comprised of fully functioning A/V and specialty lighting systems to meet the intent of future space. 11.4 Electronic Security Systems Rough-in for an access control and video surveillance system will be provided. Access control (card reader) rough-ins will be provided in locations as directed by the owner. The access control system including door controllers, proximity readers, electric door strikes, request-to-exit, and magnetic locks will be furnished and installed by the owner or the owner’s separate contractor. Video surveillance rough-ins are anticipated to include monitoring of main entries and exits, corridors, and any additional locations as directed by the owner. Video surveillance locations will typically consist of a junction box and conduit routed back to the nearest telecommunications room, or as directed by the owner. All cameras, cabling, and associated equipment will be furnished and installed by the owner or the owner’s separate contractor. 11.5 General - Public Works Building According to existing documentation it appears that the existing Telecommunications Infrastructure is in good working conditions. Further investigation will be required to determine capacity of existing network. All new work shall be in accordance to the parameters listed above. 12 Appendices 12.1 Preliminary Design Overall Budget Estimate Leo A Daly Report 27 12.2 Meeting Minutes (upon request) 12.2.1 December 16, 2020 12.2.2 January 14, 2021 12.2.3 January 21, 2021 12.2.4 January 26, 2021 12.2.5 January 29, 2021 12.2.6 February 17, 2021 12.3 SD Drawings 14159910[N00°58'21"W][N88°32'13"E][S1°27'47"E]OWNER: JOHN J. & JULIE A. ZIGNEGOOWNER: LAKE ELMO BUSINESS PARK CO.6.00'6.00'4.63'4.63'INFILTRATION BASIN AREAINFILTRATION BASIN AREAINFILTRATION BASIN AREALEGENDEXISTINGPROPOSEDLIMITS OF CONSTRUCTIONBUILDINGPROPERTY LINECURB & GUTTERSTANDARD ASPHALT PAVEMENTHEAVY DUTY CONCRETE PAVEMENTCONCRETE SIDEWALKHEAVY DUTY ASPHALT PAVEMENTGRAVEL PAVEMENTSIGN POST / BOLLARDLIGHT POLES - REFER TO ELECTRICAL10'SCALE: 1"=20'-0"010'20'NSITE PLANNTRUENORTHKEY PLANREVISIONSFILE LOGACTIVITYDrawDesignManagerCheckSTAMPProject No.BYABCD1P L A N N I N GA R C H I T E C T U R EE N G I N E E R I N GI N T E R I O R SEST. 1915EF234567Copyright © 2018 LEO A DALY Company12/7/2020 11:57:16 AM 3800 LAVERNE AVENUE N.LAKE ELMO MN 55042CITY OF LAKE ELMO023-10262-001February 22, 2020Checker: JARED JONESAuthor: BEN MYERSDesigner: BEN MYERS\\ladco\shares\projects\023\023-10297-000\4-0-Production-Working\4-1-BIM-CAD\Revit\ ARCC-Arch-Struct.rvt SITE DESIGN ESTIMATE730 SECOND AVE SOUTH, SUITE 1300,MINNEAPOLIS, MN 55402-2455 T: 612.338.8741CITY OF LAKE ELMOCS101FINAL SD ESTIMATE2.22.2021 UP DN W/DDUP E133'-3"L x 9'-1"W x 10'-0"HT131'-2"L x 8'-4"W x 11'-0"HB218'-10"L x 6'-9"W x 8'-0"HUTV (Trailer)17'-6"L x 8'-7"W x 8'-6"HL138'-8"L x 8'-4"W x 12'-0"HT2 42'-0"L x 8'-11"W x 12'-0"HB121'-1"L x 7'-6"W x 8'-0"HBoat (Trailer)20'-10"L x 6'-0"W x 7'-0"HR138'-1"L x 8'-11"W x 11'-2"HDuty Vehicle CV117Lx6'9"Wx6'2"HDuty Vehicle CV217Lx6'9"Wx6'2"H135 SF ELECTRICAL ROOM 86 SF PUBLIC UNISEX RESTROOM 98 SF PUBLIC UNISEX RESTROOM 7811 SF APPARATUS BAY 721 SF SHERIFFS BAY 105 SF CONFERENCE ROOM 210 SF FIRE CHIEF 121 SF PLANNING DIRECTOR 120 SF FUTURE PLANNER 90 SF COMMUNICATIONS 151 SF PLANNING & ZONING FILE STORAGE 120 SF PLANNER 120 SF BUILDING OFFICIAL 139 SF FUTURE OFFICE - DETECTIVE 131 SF SERGEANT OFFICE 107 SF PATROL - INTERVIEW ROOM 209 SF PATROL - RESTROOM/ CHANGING/ LOCKER ROOM 526 SF PLAN ROOM / PLOTTER ROOM 158 SF EVIDENCE TEMPORARY STORAGE 129 SF FUTURE OFFICE - INSPECTOR 84 SF PATROL - WEAPONS STORAGE 86 SF UNISEX RESTROOM 933 SF COMMUNITY ROOM 72 SF COMMUNITY ROOM CITY HALL STORAGE 192 SF COMMUNITY ROOM FIRE DEPARTMENT STORAGE 310 SF 1ST FLOOR MEN'S RESTROOM 128 SF COUNCIL CHAMBERS STORAGE 351 SF 1ST FLOOR WOMEN'S RESTROOM 42 SF ELEVATOR EQUIPMENT ROOM 124 SF COUNCIL CHAMBERS MEDIA / AV ROOM 46 SF ELEVATOR 220 SF MAIN STAIR 2078 SF COUNCIL CHAMBERS 187 SF RADIO / WATCH ROOM 208 SF CAPTAIN/LT WORKSTATIONS 50 SF PUBLIC SAFETY EDUCATION STORAGE 154 SF ELECTRICAL ROOM 306 SF HOSE TOWER 172 SF DECON - STAGE 1 (RED) 160 SF DECON - STAGE 2 (YELLOW) 121 SF DECON - STAGE 3 (GREEN) 415 SF TURN-OUT GEAR LOCKER ROOM 268 SF PPE - SCBA ROOM 33 SF SPRINKLER 129 SF ASSISTANT CHIEF 100 SF INSPECTIONS FILE STORAGE 144 SF REPORT WRITING 623 SF KITCHENETTE 48 SF PLANNING & ZONING INTERN 46 SF BUILDING DEPARTMENT INTERN 48 SF FUTURE BUILDING INSPECTOR 48 SF FUTURE BUILDING INSPECTOR 48 SF BUILDING INSPECTOR 48 SF BUILDING INSPECTOR 48 SF PERMIT TECHNICIAN 50 SF FINANCE UTILITY BILLING CLERK 25 SF EMS SUPPLY ROOM SECONDARY STAIR 11 SF RADIO STORAGE 16 SF DUTY BAG STORAGE DISPLAY CABINET 54 SF ADMINISTRATIVE ASSISTANT 97 SF COMMUNITY ROOM KITCHENETTE 191 SF SERVICE DESK 104 SF STAFF ENTRY VESTIBULE 27 SF MAINTENANCE - WORK BENCH 80 SF MAINTENANCE - VEHICLE MAINTENANCE EQUIPMENT 100 SF MAINTENANCE - BUILDING MAINTENANCE STORAGE 353 SF MECHANICAL ROOM 44 SF MAINTENANCE - JANITOR 4 SF GEAR LOCKERS 27 SF HOSE DRYING RACK 99 SF TURN-OUT GEAR UNISEX RESTROOM 68 SF TURN-OUT GEAR UNISEX RESTROOM 30 SF JANITOR 755 SF CITY HALL LOBBY KEY PLAN REVISIONS FILE LOG ACTIVITY Draw Design Manager Check STAMP Project No. BY A B C D 1 P L A N N I N G A R C H I T E C T U R E E N G I N E E R I N G I N T E R I O R S EST. 1915 E F 2 3 4 5 6 7 Copyright © 2017 LEO A DALY Company2/22/2021 2:22:16 AM3800 Laverne Avenue North Lake Elmo, Minnesota 55042 City of Lake Elmo CITY HALL, FIRE, SHERIFF - LEVEL 1 SC-30 City of Lake Elmo 023-10262-000 2.22.2021 Checker Author Designer \\ladco\shares\projects\023\023-10262-001\4-0-Production-Working\4-1-BIM-CAD\Revit\ CLE-CityofLakeElmo.rvtFINAL SD ESTIMATE FINAL SD ESTIMATESCALE:1/8" = 1'-0"A1 OVERALL SCHEMATIC DESIGN FLOOR PLAN - LEVEL 1 - CITY HALL, FIRE, SHERIFF NO. DESCRIPTION DATE COMBINED FACILITY - PROGRAM SUMMARY SPACE NAME PROGRAMMED AREA PROPOSED AREA SHARED LEVEL SHERIFF DUTY BAG STORAGE 16 SF 16 SF LEVEL 1 RADIO STORAGE 12 SF 11 SF LEVEL 1 SERGEANT OFFICE 120 SF 131 SF LEVEL 1 FUTURE OFFICE - DETECTIVE 120 SF 139 SF LEVEL 1 REPORT WRITING 144 SF 144 SF LEVEL 1 CONFERENCE ROOM 0 SF 1 SF LEVEL 1 KITCHENETTE 16 SF 623 SF LEVEL 1 PATROL - DUTY BAG STORAGE 16 SF 1 SF LEVEL 1 PATROL - WEAPONS STORAGE 64 SF 84 SF LEVEL 1 PATROL - INTERVIEW ROOM 64 SF 107 SF LEVEL 1 PATROL - RESTROOM/ CHANGING/ LOCKER ROOM 100 SF 209 SF LEVEL 1 PATROL - RADIO STORAGE 12 SF 1 SF LEVEL 1 EVIDENCE TEMPORARY STORAGE 120 SF 158 SF LEVEL 1 MECHANICAL ROOM 0 SF 1 SF LEVEL 1 ELECTRICAL ROOM 0 SF 1 SF LEVEL 1 SPRINKLER ROOM 0 SF 1 SF LEVEL 1 ELEVATOR EQUIPMENT ROOM 0 SF 1 SF LEVEL 1 SHERIFFS BAY 0 SF 721 SF LEVEL 1 804 SF 2350 SF Unassigned CORRIDOR 216 SF LEVEL 1 EXISTING BREAK ROOM 191 SF LEVEL 2 LOBBY BALCONY 1286 SF LEVEL 2 0 SF 1694 SF TOTAL COMBINED FACILITY: 162 23812 SF 29835 SF COMBINED FACILITY - PROGRAM SUMMARY SPACE NAME PROGRAMMED AREA PROPOSED AREA SHARED LEVEL FIRE GEAR LOCKERS 0 SF 4 SF No LEVEL 1 STORAGE 0 SF 208 SF No LEVEL 2 TURN-OUT GEAR UNISEX RESTROOM 0 SF 68 SF No LEVEL 1 APPARATUS BAY 7140 SF 7811 SF No LEVEL 1 TURN-OUT GEAR LOCKER ROOM 450 SF 415 SF No LEVEL 1 CONFERENCE ROOM 120 SF 105 SF Yes LEVEL 1 TURN-OUT GEAR UNISEX RESTROOM 0 SF 99 SF No LEVEL 1 PPE - SCBA COMPRESSOR 80 SF 49 SF No LEVEL 2 PPE - SCBA ROOM 120 SF 268 SF No LEVEL 1 DECON - STAGE 1 (RED)160 SF 172 SF No LEVEL 1 DECON - STAGE 1 (RED) - EMERGENCY SHOWER 0 SF 1 SF No LEVEL 1 DECON - STAGE 1 (RED) - BIO HAZARD DISPOSAL 0 SF 1 SF No LEVEL 1 DECON - STAGE 1 (RED) - HAND WASHING STATION - EYE WASH 0 SF 1 SF No LEVEL 1 DECON - STAGE 1 (RED) - CLEANING PRODUCT STORAGE 0 SF 1 SF No LEVEL 1 DECON - STAGE 2 (YELLOW)180 SF 160 SF No LEVEL 1 DECON - STAGE 2 (YELLOW) - 2 COMP. EQUIPMENT WASHING SINK 0 SF 1 SF No LEVEL 1 DECON - STAGE 2 (YELLOW) - CLEANING PRODUCT STORAGE 0 SF 1 SF No LEVEL 1 DECON - STAGE 2 (YELLOW) - EXTRACTOR - GEAR 0 SF 1 SF No LEVEL 1 DECON - STAGE 2 (YELLOW) - DRYING RACK - GEAR 0 SF 1 SF No LEVEL 1 DECON - STAGE 2 (YELLOW) - GEAR STORAGE - TEMPORARY 0 SF 1 SF No LEVEL 1 DECON - STAGE 3 (GREEN)140 SF 121 SF No LEVEL 1 DECON - STAGE 3 (GREEN) - DECONAMINATION SHOWER/ TOILET 0 SF 1 SF No LEVEL 1 DECON - STAGE 3 (GREEN) - WASHER / DRYER - TOWELS, ETC 0 SF 1 SF No LEVEL 1 DECON - STAGE 3 (GREEN) - TOWEL STORAGE 0 SF 1 SF No LEVEL 1 HOSE DRYING RACK 0 SF 27 SF No LEVEL 1 HOSE TOWER 200 SF 306 SF No LEVEL 1 HOSE STORAGE 0 SF 1 SF No LEVEL 1 EMS SUPPLY ROOM 60 SF 25 SF No LEVEL 1 EMS MEDICATION STORAGE 0 SF 1 SF No LEVEL 1 MAINTENANCE - WORK BENCH 30 SF 27 SF No LEVEL 1 MAINTENANCE - VEHICLE MAINTENANCE EQUIPMENT 80 SF 80 SF No LEVEL 1 MAINTENANCE - AIR COMPRESSOR 40 SF 48 SF No LEVEL 2 MAINTENANCE - HOTSY EQUIPMENT 0 SF 1 SF No LEVEL 1 MAINTENANCE - BUILDING MAINTENANCE STORAGE 100 SF 100 SF No LEVEL 1 MAINTENANCE - JANITOR 48 SF 44 SF No LEVEL 1 QUARTERMASTER STORAGE 120 SF 226 SF No LEVEL 2 TRAINING ROOM (SEE COMMUNITY ROOM) 0 SF 1 SF Yes LEVEL 1 TRAINING STORAGE (SEE COMMUNITY ROOM) 0 SF 1 SF Yes LEVEL 1 TRAINING TABLE/CHAIRS (SEE COMMUNITY ROOM) 0 SF 1 SF Yes LEVEL 1 TRAINING FITNESS ROOM 400 SF 727 SF Yes LEVEL 2 TRAINING - LADDER DRILLS 0 SF 1 SF No LEVEL 1 TRAINING - STAIR TOWER / STAND PIPE TRAINING 0 SF 1 SF No LEVEL 1 REALITY BASED TRAINING (SMOKED ROOMS) 450 SF 451 SF No LEVEL 2 TRAINING CONFINED SPACE 120 SF 239 SF No LEVEL 2 TRAINING - ROOF ACCESS / BALCONY 0 SF 1 SF No LEVEL 1 TRAINING - ROOF VENTILATION 60 SF 1 SF No LEVEL 1 TRAINING PROP STORAGE 48 SF 55 SF No LEVEL 2 FIRE CHIEF 140 SF 210 SF No LEVEL 1 ASSISTANT CHIEF 120 SF 129 SF No LEVEL 1 FUTURE OFFICE - INSPECTOR 120 SF 129 SF No LEVEL 1 CAPTAIN/LT WORKSTATIONS 192 SF 208 SF No LEVEL 1 COPY / WORK AREA 48 SF 1 SF Yes LEVEL 1 ADMINISTRATIVE ASSISTANT 64 SF 54 SF No LEVEL 1 PUBLIC LOBBY 150 SF 1 SF Yes LEVEL 1 PUBLIC SAFETY EDUCATION STORAGE 80 SF 50 SF No LEVEL 1 INSPECTIONS FILE STORAGE 100 SF 100 SF No LEVEL 1 CONFERENCE ROOM 220 SF 1 SF Yes LEVEL 1 RADIO / WATCH ROOM 140 SF 187 SF No LEVEL 1 PUBLIC UNISEX RESTROOM 80 SF 86 SF Yes LEVEL 1 PUBLIC UNISEX RESTROOM 80 SF 98 SF Yes LEVEL 1 DORM 85 SF 99 SF No LEVEL 2 DORM 85 SF 110 SF No LEVEL 2 DORM 85 SF 99 SF No LEVEL 2 DORM 85 SF 98 SF No LEVEL 2 DORM 85 SF 89 SF No LEVEL 2 DORM 85 SF 99 SF No LEVEL 2 DAY ROOM 400 SF 404 SF No LEVEL 2 KITCHEN 240 SF 273 SF No LEVEL 2 DINING 180 SF 133 SF No LEVEL 2 WASHER/ DRYER/ LINEN STORAGE 100 SF 140 SF No LEVEL 2 SHARED LOCKER ROOM 350 SF 536 SF Yes LEVEL 2 UNISEX RESTROOM/ SHOWER/ CHANGING 80 SF 100 SF Yes LEVEL 2 UNISEX RESTROOM/ SHOWER/ CHANGING 80 SF 90 SF Yes LEVEL 2 UNISEX RESTROOM/ SHOWER/ CHANGING 80 SF 99 SF Yes LEVEL 2 MECHANICAL ROOM 450 SF 353 SF Yes LEVEL 1 ELECTRICAL ROOM 200 SF 154 SF Yes LEVEL 1 SPRINKLER 48 SF 33 SF Yes LEVEL 1 JANITOR ROOM 60 SF 1 SF Yes LEVEL 1 MAINTENANCE 0 SF 1 SF Yes LEVEL 1 14458 SF 16017 SF COMBINED FACILITY - PROGRAM SUMMARY SPACE NAME PROGRAMMED AREA PROPOSED AREA SHARED LEVEL CITY HALL JANITOR 0 SF 30 SF Yes LEVEL 1 CITY HALL LOBBY 450 SF 755 SF Yes LEVEL 1 SERVICE DESK 24 SF 191 SF Yes LEVEL 1 SMALL CONFERENCE ROOM 120 SF 120 SF Yes LEVEL 2 CONFERENCE ROOM 120 SF 268 SF No LEVEL 2 EXECUTIVE CONFERENCE ROOM 300 SF 1 SF No LEVEL 1 COMMUNITY ROOM 900 SF 933 SF Yes LEVEL 1 COMMUNITY ROOM FIRE DEPARTMENT STORAGE 180 SF 192 SF No LEVEL 1 COMMUNITY ROOM CITY HALL STORAGE 80 SF 72 SF No LEVEL 1 COMMUNITY ROOM KITCHENETTE 200 SF 97 SF Yes LEVEL 1 1ST FLOOR MEN'S RESTROOM 240 SF 310 SF Yes LEVEL 1 1ST FLOOR WOMEN'S RESTROOM 240 SF 351 SF Yes LEVEL 1 UNISEX RESTROOM 80 SF 86 SF Yes LEVEL 1 2ND FLOOR MEN'S RESTROOM 180 SF 98 SF Yes LEVEL 2 2ND FLOOR WOMEN'S RESTROOM 180 SF 86 SF Yes LEVEL 2 COUNCIL CHAMBERS 1800 SF 2078 SF No LEVEL 1 COUNCIL CHAMBERS LOBBY 450 SF 1 SF No LEVEL 1 COUNCIL CHAMBERS MEDIA / AV ROOM 80 SF 124 SF No LEVEL 1 COUNCIL CHAMBERS STORAGE 80 SF 128 SF No LEVEL 1 BUILDING OFFICIAL 120 SF 120 SF No LEVEL 1 BUILDING INSPECTOR 48 SF 48 SF No LEVEL 1 BUILDING INSPECTOR 48 SF 48 SF No LEVEL 1 FUTURE BUILDING INSPECTOR 48 SF 48 SF No LEVEL 1 FUTURE BUILDING INSPECTOR 48 SF 48 SF No LEVEL 1 BUILDING DEPARTMENT INTERN 48 SF 46 SF No LEVEL 1 PLAN ROOM / PLOTTER ROOM 240 SF 526 SF Yes LEVEL 1 PLANNING DIRECTOR 120 SF 121 SF No LEVEL 1 PLANNER 120 SF 120 SF No LEVEL 1 FUTURE PLANNER 120 SF 120 SF No LEVEL 1 PERMIT TECHNICIAN 48 SF 48 SF No LEVEL 1 PLANNING & ZONING INTERN 48 SF 48 SF No LEVEL 1 PLANNING & ZONING FILE STORAGE 60 SF 151 SF No LEVEL 1 CITY CLERK 120 SF 120 SF No LEVEL 2 DEPUTY CLERK 48 SF 48 SF No LEVEL 2 FINANCE DIRECTOR 120 SF 120 SF No LEVEL 2 FINANCE ACCOUNTANT 48 SF 48 SF No LEVEL 2 FINANCE UTILITY BILLING CLERK 48 SF 50 SF No LEVEL 1 FINANCE FUTURE UTILITY BILLING CLERK 48 SF 48 SF No LEVEL 2 FINANCE INTERN 48 SF 48 SF No LEVEL 2 FINANCE STORAGE ROOM 120 SF 120 SF No LEVEL 2 CITY ADMINISTRATOR 180 SF 219 SF No LEVEL 2 ASSISTANT CITY ADMINISTRATOR 140 SF 140 SF No LEVEL 2 ADMINISTRATION INTERN 48 SF 48 SF No LEVEL 2 PUBLIC COUNTER 0 SF 50 SF No LEVEL 2 ELECTION STORAGE 0 SF 1 SF No LEVEL 1 PUBLIC WORKS HOTEL WORKSTATION 48 SF 48 SF Yes LEVEL 2 ELECTRICAL ROOM 250 SF 135 SF Yes LEVEL 1 ELECTRICAL ROOM 0 SF 1 SF Yes LEVEL 1 SPRINKLER ROOM 0 SF 1 SF Yes LEVEL 1 JANITOR ROOM 60 SF 84 SF Yes LEVEL 2 MAIN STAIR 140 SF 220 SF Yes LEVEL 1 SECONDARY STAIR 120 SF 108 SF Yes LEVEL 1 ELEVATOR 64 SF 46 SF Yes LEVEL 1 ELEVATOR EQUIPMENT ROOM 80 SF 42 SF Yes LEVEL 1 COMMUNICATIONS 0 SF 90 SF Yes LEVEL 1 STAFF ENTRY VESTIBULE 0 SF 104 SF Yes LEVEL 1 FUTURE 0 SF 48 SF No LEVEL 2 FUTURE 0 SF 48 SF No LEVEL 2 FUTURE 0 SF 48 SF No LEVEL 2 FUTURE 0 SF 48 SF No LEVEL 2 WELLNESS ROOM 0 SF 104 SF Yes LEVEL 2 WORK AREA 0 SF 130 SF No LEVEL 2 8550 SF 9775 SF COMBINED FACILITY - GROSS BUILDING AREA LEVEL 1 27378 SF 27378 SF LEVEL 2 9225 SF LEVEL 2 1610 SF APPARATUS SUPPORT 10835 SF TOTAL GROSS BUILDING AREA 38212 SF TOTAL GROSS BUILDING AREA 38,212 SF - TOTAL NET AREA 28,159 SF 10,053 SF / 38,212 SF = 26.3% GROSS UP 11,570.58 sf 1,638.45 sf 589.39 sf 651.4 sf 485.88 sf 2,535.83 sf 7,183.9 sf 383.64 sf 1,236.43 sf 1ST FLOOR 13,591 SF 2,535 SF 7,184 SF 3,792 SF 27,102 TOTAL SF FIRE DEPARTMENT WASHINGTON COUNTY SHERIFF'S OFFICE CITY HALL SHARED SPACES 50% 9% 26% 14% 831.88 sf DN UP 86 SF 2ND FLOOR WOMEN'S RESTROOM 98 SF 2ND FLOOR MEN'S RESTROOM 239 SF TRAINING CONFINED SPACE 120 SF CITY CLERK 84 SF JANITOR ROOM 120 SF FINANCE STORAGE ROOM 268 SF CONFERENCE ROOM 120 SF FINANCE DIRECTOR 219 SF CITY ADMINISTRATOR 140 SF ASSISTANT CITY ADMINISTRATOR 727 SF TRAINING FITNESS ROOM 100 SF UNISEX RESTROOM/ SHOWER/ CHANGING 99 SF DORM 110 SF DORM 99 SF DORM 536 SF SHARED LOCKER ROOM 273 SF KITCHEN 98 SF DORM 89 SF DORM 99 SF DORM 90 SF UNISEX RESTROOM/ SHOWER/ CHANGING 99 SF UNISEX RESTROOM/ SHOWER/ CHANGING 140 SF WASHER/ DRYER/ LINEN STORAGE 133 SF DINING 404 SF DAY ROOM 451 SF REALITY BASED TRAINING (SMOKED ROOMS) 226 SF QUARTERMASTER STORAGE 55 SF TRAINING PROP STORAGE HOIST / PULLEY 48 SF FUTURE 48 SF FINANCE INTERN 48 SF PUBLIC WORKS HOTEL WORKSTATION 48 SF FUTURE 48 SF ADMINISTRATION INTERN 48 SF DEPUTY CLERK 130 SF WORK AREA 48 SF FINANCE ACCOUNTANT 48 SF FINANCE FUTURE UTILITY BILLING CLERK 48 SF FUTURE 50 SF PUBLIC COUNTER 108 SF SECONDARY STAIR 120 SF SMALL CONFERENCE ROOM 48 SF FUTURE 104 SF WELLNESS ROOM 208 SF STORAGE EXISTING BREAK ROOM 2F LOBBY ROOF ROOF 49 SF PPE - SCBA COMPRESSOR 48 SF MAINTENANCE - AIR COMPRESSOR OPEN TO BELOW KEY PLAN REVISIONS FILE LOG ACTIVITY Draw Design Manager Check STAMP Project No. BY A B C D 1 P L A N N I N G A R C H I T E C T U R E E N G I N E E R I N G I N T E R I O R S EST. 1915 E F 2 3 4 5 6 7 Copyright © 2017 LEO A DALY Company2/22/2021 2:22:20 AM3800 Laverne Avenue North Lake Elmo, Minnesota 55042 City of Lake Elmo CITY HALL, FIRE, SHERIFF LEVEL 2 SC-31 City of Lake Elmo 023-10262-000 2.22.2021 Checker Author Designer \\ladco\shares\projects\023\023-10262-001\4-0-Production-Working\4-1-BIM-CAD\Revit\ CLE-CityofLakeElmo.rvtFINAL SD ESTIMATE FINAL SD ESTIMATESCALE:1/8" = 1'-0"A1 OVERALL SCHEMATIC DESIGN FLOOR PLAN - LEVEL 2 - CITY HALL, FIRE, SHERIFF COMBINED FACILITY - PROGRAM SUMMARY SPACE NAME PROGRAMMED AREA PROPOSED AREA SHARED LEVEL SHERIFF DUTY BAG STORAGE 16 SF 16 SF LEVEL 1 RADIO STORAGE 12 SF 11 SF LEVEL 1 SERGEANT OFFICE 120 SF 131 SF LEVEL 1 FUTURE OFFICE - DETECTIVE 120 SF 139 SF LEVEL 1 REPORT WRITING 144 SF 144 SF LEVEL 1 CONFERENCE ROOM 0 SF 1 SF LEVEL 1 KITCHENETTE 16 SF 623 SF LEVEL 1 PATROL - DUTY BAG STORAGE 16 SF 1 SF LEVEL 1 PATROL - WEAPONS STORAGE 64 SF 84 SF LEVEL 1 PATROL - INTERVIEW ROOM 64 SF 107 SF LEVEL 1 PATROL - RESTROOM/ CHANGING/ LOCKER ROOM 100 SF 209 SF LEVEL 1 PATROL - RADIO STORAGE 12 SF 1 SF LEVEL 1 EVIDENCE TEMPORARY STORAGE 120 SF 158 SF LEVEL 1 MECHANICAL ROOM 0 SF 1 SF LEVEL 1 ELECTRICAL ROOM 0 SF 1 SF LEVEL 1 SPRINKLER ROOM 0 SF 1 SF LEVEL 1 ELEVATOR EQUIPMENT ROOM 0 SF 1 SF LEVEL 1 SHERIFFS BAY 0 SF 721 SF LEVEL 1 804 SF 2350 SF Unassigned CORRIDOR 216 SF LEVEL 1 EXISTING BREAK ROOM 191 SF LEVEL 2 LOBBY BALCONY 1286 SF LEVEL 2 0 SF 1694 SF TOTAL COMBINED FACILITY: 162 23812 SF 29835 SF COMBINED FACILITY - PROGRAM SUMMARY SPACE NAME PROGRAMMED AREA PROPOSED AREA SHARED LEVEL FIRE GEAR LOCKERS 0 SF 4 SF No LEVEL 1 STORAGE 0 SF 208 SF No LEVEL 2 TURN-OUT GEAR UNISEX RESTROOM 0 SF 68 SF No LEVEL 1 APPARATUS BAY 7140 SF 7811 SF No LEVEL 1 TURN-OUT GEAR LOCKER ROOM 450 SF 415 SF No LEVEL 1 CONFERENCE ROOM 120 SF 105 SF Yes LEVEL 1 TURN-OUT GEAR UNISEX RESTROOM 0 SF 99 SF No LEVEL 1 PPE - SCBA COMPRESSOR 80 SF 49 SF No LEVEL 2 PPE - SCBA ROOM 120 SF 268 SF No LEVEL 1 DECON - STAGE 1 (RED)160 SF 172 SF No LEVEL 1 DECON - STAGE 1 (RED) - EMERGENCY SHOWER 0 SF 1 SF No LEVEL 1 DECON - STAGE 1 (RED) - BIO HAZARD DISPOSAL 0 SF 1 SF No LEVEL 1 DECON - STAGE 1 (RED) - HAND WASHING STATION - EYE WASH 0 SF 1 SF No LEVEL 1 DECON - STAGE 1 (RED) - CLEANING PRODUCT STORAGE 0 SF 1 SF No LEVEL 1 DECON - STAGE 2 (YELLOW)180 SF 160 SF No LEVEL 1 DECON - STAGE 2 (YELLOW) - 2 COMP. EQUIPMENT WASHING SINK 0 SF 1 SF No LEVEL 1 DECON - STAGE 2 (YELLOW) - CLEANING PRODUCT STORAGE 0 SF 1 SF No LEVEL 1 DECON - STAGE 2 (YELLOW) - EXTRACTOR - GEAR 0 SF 1 SF No LEVEL 1 DECON - STAGE 2 (YELLOW) - DRYING RACK - GEAR 0 SF 1 SF No LEVEL 1 DECON - STAGE 2 (YELLOW) - GEAR STORAGE - TEMPORARY 0 SF 1 SF No LEVEL 1 DECON - STAGE 3 (GREEN)140 SF 121 SF No LEVEL 1 DECON - STAGE 3 (GREEN) - DECONAMINATION SHOWER/ TOILET 0 SF 1 SF No LEVEL 1 DECON - STAGE 3 (GREEN) - WASHER / DRYER - TOWELS, ETC 0 SF 1 SF No LEVEL 1 DECON - STAGE 3 (GREEN) - TOWEL STORAGE 0 SF 1 SF No LEVEL 1 HOSE DRYING RACK 0 SF 27 SF No LEVEL 1 HOSE TOWER 200 SF 306 SF No LEVEL 1 HOSE STORAGE 0 SF 1 SF No LEVEL 1 EMS SUPPLY ROOM 60 SF 25 SF No LEVEL 1 EMS MEDICATION STORAGE 0 SF 1 SF No LEVEL 1 MAINTENANCE - WORK BENCH 30 SF 27 SF No LEVEL 1 MAINTENANCE - VEHICLE MAINTENANCE EQUIPMENT 80 SF 80 SF No LEVEL 1 MAINTENANCE - AIR COMPRESSOR 40 SF 48 SF No LEVEL 2 MAINTENANCE - HOTSY EQUIPMENT 0 SF 1 SF No LEVEL 1 MAINTENANCE - BUILDING MAINTENANCE STORAGE 100 SF 100 SF No LEVEL 1 MAINTENANCE - JANITOR 48 SF 44 SF No LEVEL 1 QUARTERMASTER STORAGE 120 SF 226 SF No LEVEL 2 TRAINING ROOM (SEE COMMUNITY ROOM) 0 SF 1 SF Yes LEVEL 1 TRAINING STORAGE (SEE COMMUNITY ROOM) 0 SF 1 SF Yes LEVEL 1 TRAINING TABLE/CHAIRS (SEE COMMUNITY ROOM) 0 SF 1 SF Yes LEVEL 1 TRAINING FITNESS ROOM 400 SF 727 SF Yes LEVEL 2 TRAINING - LADDER DRILLS 0 SF 1 SF No LEVEL 1 TRAINING - STAIR TOWER / STAND PIPE TRAINING 0 SF 1 SF No LEVEL 1 REALITY BASED TRAINING (SMOKED ROOMS) 450 SF 451 SF No LEVEL 2 TRAINING CONFINED SPACE 120 SF 239 SF No LEVEL 2 TRAINING - ROOF ACCESS / BALCONY 0 SF 1 SF No LEVEL 1 TRAINING - ROOF VENTILATION 60 SF 1 SF No LEVEL 1 TRAINING PROP STORAGE 48 SF 55 SF No LEVEL 2 FIRE CHIEF 140 SF 210 SF No LEVEL 1 ASSISTANT CHIEF 120 SF 129 SF No LEVEL 1 FUTURE OFFICE - INSPECTOR 120 SF 129 SF No LEVEL 1 CAPTAIN/LT WORKSTATIONS 192 SF 208 SF No LEVEL 1 COPY / WORK AREA 48 SF 1 SF Yes LEVEL 1 ADMINISTRATIVE ASSISTANT 64 SF 54 SF No LEVEL 1 PUBLIC LOBBY 150 SF 1 SF Yes LEVEL 1 PUBLIC SAFETY EDUCATION STORAGE 80 SF 50 SF No LEVEL 1 INSPECTIONS FILE STORAGE 100 SF 100 SF No LEVEL 1 CONFERENCE ROOM 220 SF 1 SF Yes LEVEL 1 RADIO / WATCH ROOM 140 SF 187 SF No LEVEL 1 PUBLIC UNISEX RESTROOM 80 SF 86 SF Yes LEVEL 1 PUBLIC UNISEX RESTROOM 80 SF 98 SF Yes LEVEL 1 DORM 85 SF 99 SF No LEVEL 2 DORM 85 SF 110 SF No LEVEL 2 DORM 85 SF 99 SF No LEVEL 2 DORM 85 SF 98 SF No LEVEL 2 DORM 85 SF 89 SF No LEVEL 2 DORM 85 SF 99 SF No LEVEL 2 DAY ROOM 400 SF 404 SF No LEVEL 2 KITCHEN 240 SF 273 SF No LEVEL 2 DINING 180 SF 133 SF No LEVEL 2 WASHER/ DRYER/ LINEN STORAGE 100 SF 140 SF No LEVEL 2 SHARED LOCKER ROOM 350 SF 536 SF Yes LEVEL 2 UNISEX RESTROOM/ SHOWER/ CHANGING 80 SF 100 SF Yes LEVEL 2 UNISEX RESTROOM/ SHOWER/ CHANGING 80 SF 90 SF Yes LEVEL 2 UNISEX RESTROOM/ SHOWER/ CHANGING 80 SF 99 SF Yes LEVEL 2 MECHANICAL ROOM 450 SF 353 SF Yes LEVEL 1 ELECTRICAL ROOM 200 SF 154 SF Yes LEVEL 1 SPRINKLER 48 SF 33 SF Yes LEVEL 1 JANITOR ROOM 60 SF 1 SF Yes LEVEL 1 MAINTENANCE 0 SF 1 SF Yes LEVEL 1 14458 SF 16017 SF COMBINED FACILITY - PROGRAM SUMMARY SPACE NAME PROGRAMMED AREA PROPOSED AREA SHARED LEVEL CITY HALL JANITOR 0 SF 30 SF Yes LEVEL 1 CITY HALL LOBBY 450 SF 755 SF Yes LEVEL 1 SERVICE DESK 24 SF 191 SF Yes LEVEL 1 SMALL CONFERENCE ROOM 120 SF 120 SF Yes LEVEL 2 CONFERENCE ROOM 120 SF 268 SF No LEVEL 2 EXECUTIVE CONFERENCE ROOM 300 SF 1 SF No LEVEL 1 COMMUNITY ROOM 900 SF 933 SF Yes LEVEL 1 COMMUNITY ROOM FIRE DEPARTMENT STORAGE 180 SF 192 SF No LEVEL 1 COMMUNITY ROOM CITY HALL STORAGE 80 SF 72 SF No LEVEL 1 COMMUNITY ROOM KITCHENETTE 200 SF 97 SF Yes LEVEL 1 1ST FLOOR MEN'S RESTROOM 240 SF 310 SF Yes LEVEL 1 1ST FLOOR WOMEN'S RESTROOM 240 SF 351 SF Yes LEVEL 1 UNISEX RESTROOM 80 SF 86 SF Yes LEVEL 1 2ND FLOOR MEN'S RESTROOM 180 SF 98 SF Yes LEVEL 2 2ND FLOOR WOMEN'S RESTROOM 180 SF 86 SF Yes LEVEL 2 COUNCIL CHAMBERS 1800 SF 2078 SF No LEVEL 1 COUNCIL CHAMBERS LOBBY 450 SF 1 SF No LEVEL 1 COUNCIL CHAMBERS MEDIA / AV ROOM 80 SF 124 SF No LEVEL 1 COUNCIL CHAMBERS STORAGE 80 SF 128 SF No LEVEL 1 BUILDING OFFICIAL 120 SF 120 SF No LEVEL 1 BUILDING INSPECTOR 48 SF 48 SF No LEVEL 1 BUILDING INSPECTOR 48 SF 48 SF No LEVEL 1 FUTURE BUILDING INSPECTOR 48 SF 48 SF No LEVEL 1 FUTURE BUILDING INSPECTOR 48 SF 48 SF No LEVEL 1 BUILDING DEPARTMENT INTERN 48 SF 46 SF No LEVEL 1 PLAN ROOM / PLOTTER ROOM 240 SF 526 SF Yes LEVEL 1 PLANNING DIRECTOR 120 SF 121 SF No LEVEL 1 PLANNER 120 SF 120 SF No LEVEL 1 FUTURE PLANNER 120 SF 120 SF No LEVEL 1 PERMIT TECHNICIAN 48 SF 48 SF No LEVEL 1 PLANNING & ZONING INTERN 48 SF 48 SF No LEVEL 1 PLANNING & ZONING FILE STORAGE 60 SF 151 SF No LEVEL 1 CITY CLERK 120 SF 120 SF No LEVEL 2 DEPUTY CLERK 48 SF 48 SF No LEVEL 2 FINANCE DIRECTOR 120 SF 120 SF No LEVEL 2 FINANCE ACCOUNTANT 48 SF 48 SF No LEVEL 2 FINANCE UTILITY BILLING CLERK 48 SF 50 SF No LEVEL 1 FINANCE FUTURE UTILITY BILLING CLERK 48 SF 48 SF No LEVEL 2 FINANCE INTERN 48 SF 48 SF No LEVEL 2 FINANCE STORAGE ROOM 120 SF 120 SF No LEVEL 2 CITY ADMINISTRATOR 180 SF 219 SF No LEVEL 2 ASSISTANT CITY ADMINISTRATOR 140 SF 140 SF No LEVEL 2 ADMINISTRATION INTERN 48 SF 48 SF No LEVEL 2 PUBLIC COUNTER 0 SF 50 SF No LEVEL 2 ELECTION STORAGE 0 SF 1 SF No LEVEL 1 PUBLIC WORKS HOTEL WORKSTATION 48 SF 48 SF Yes LEVEL 2 ELECTRICAL ROOM 250 SF 135 SF Yes LEVEL 1 ELECTRICAL ROOM 0 SF 1 SF Yes LEVEL 1 SPRINKLER ROOM 0 SF 1 SF Yes LEVEL 1 JANITOR ROOM 60 SF 84 SF Yes LEVEL 2 MAIN STAIR 140 SF 220 SF Yes LEVEL 1 SECONDARY STAIR 120 SF 108 SF Yes LEVEL 1 ELEVATOR 64 SF 46 SF Yes LEVEL 1 ELEVATOR EQUIPMENT ROOM 80 SF 42 SF Yes LEVEL 1 COMMUNICATIONS 0 SF 90 SF Yes LEVEL 1 STAFF ENTRY VESTIBULE 0 SF 104 SF Yes LEVEL 1 FUTURE 0 SF 48 SF No LEVEL 2 FUTURE 0 SF 48 SF No LEVEL 2 FUTURE 0 SF 48 SF No LEVEL 2 FUTURE 0 SF 48 SF No LEVEL 2 WELLNESS ROOM 0 SF 104 SF Yes LEVEL 2 WORK AREA 0 SF 130 SF No LEVEL 2 8550 SF 9775 SF NO. DESCRIPTION DATE COMBINED FACILITY - GROSS BUILDING AREA LEVEL 1 27378 SF 27378 SF LEVEL 2 9225 SF LEVEL 2 1610 SF APPARATUS SUPPORT 10835 SF TOTAL GROSS BUILDING AREA 38212 SF TOTAL GROSS BUILDING AREA 38,212 SF - TOTAL NET AREA 28,159 SF 10,053 SF / 38,212 SF = 26.3% GROSS UP 2ND FLOOR 4,099 SF 0 SF 4,958 SF 2,387 SF 11,444 TOTAL SF FIRE DEPARTMENT WASHINGTON COUNTY SHERIFF'S OFFICE CITY HALL SHARED SPACES 36% 0% 43% 21% 2,000 sf 2,099.48 sf 4,958.12 sf 2,387.88 sf LEVEL 1 100'-0" TOS ROOF 1 122'-2 1/2" TO PARAPET 1 124'-4 3/4" LEVEL 2 110'-3 1/2" TOS ROOF 2 114'-3 1/2"4'-0"7'-5 1/8"PRECAST CONCRETE PANEL WITH WOOD PATTERNED FORMLINER METAL PARAPET CAP TO BLEND WITH WALL PANEL ALUMIN OVERHEAD DOORS TO BLEND IN WITH WALL FINISH TIMBER SURROUND AT EACH OPENING TRAINING TOWER BALCONY AND RAILING, PREFINISHED SMOOTH AND WELDED, OSHA COMPLIANT HOLLOW METAL DOOR, BLEND WITH WALL FINISH HOLLOW METAL DOOR FINISHED TO BLEND INTO WALL ALUMINUM STOREFRONT WINDOWS TO REPLACE EXISTING OLD WINDOWS PRECAST CONCRETE PANEL WITH WOOD PATTERNED FORMLINER METAL PARAPET CAP TO BLEND WITH WALL PANELPRECAST CONCRETE PANEL WITH WOOD PATTERNED FORMLINER METAL PARAPET CAP TO BLEND WITH WALL PANEL ALUMINUM STOREFRONT WINDOW ALUMINUM STOREFRONT WINDOW, MULLION-LESS LONG-SPAN LEVEL 1 100'-0" TOS ROOF 1 122'-2 1/2" TO PARAPET 1 124'-4 3/4" LEVEL 2 110'-3 1/2" TOS ROOF 2 114'-3 1/2"4'-0"HPL EXTERIOR WALL PANELS REPLACE EXISTING METAL PANELS AT WINDOWS ALL-GLASS BUTT-GLAZED ENTRANCE SYSTEM HPL EXTERIOR WALL PANELS AT TRASH ENCLOSURE TO MATCH BUILDING REDUCE HEIGHT OF EXISTING METAL PARAPET CAP FOR A THINNER PROFILE; PRIME AND PAINT TO BLEND WITH NEW WALL FINISH PRECAST CONCRETE PANEL WITH WOOD PATTERNED FORMLINER PRECAST CONCRETE PANEL WITH WOOD PATTERNED FORMLINER METAL PARAPET CAP TO BLEND WITH WALL PANEL HOLLOW METAL ROOF ACCESS DOOR, BLEND WITH WALL FINISH METAL PARAPET CAP TO BLEND WITH WALL PANEL OVERHEAD DOORS TO BLEND IN WITH WALL FINISH ALUMIN OVERHEAD DOORS TO BLEND IN WITH WALL FINISH TIMBER SURROUND AT EACH OPENING ALUMINUM STOREFRONT WINDOWS TO REPLACE EXISTING OLD WINDOWS EXISTING WALL TO RECEIVE SAND FINISH STAIN AND SEALED FOR WATERPROOFING LEVEL 1 100'-0" TOS ROOF 1 122'-2 1/2" TO PARAPET 1 124'-4 3/4" LEVEL 2 110'-3 1/2" TOS ROOF 2 114'-3 1/2" TO PARAPET 2 120'-3 1/2"4'-0"4'-0"HPL EXTERIOR WALL PANELS REPLACE EXISTING METAL PANELS AT WINDOWS PRECAST CONCRETE PANEL WITH WOOD PATTERNED FORMLINER CONTINUOUS TIMBER FINS ATTACHED TO 2-STORY HIGH CURTAINWALL PRECAST CONCRETE PANEL WITH WOOD PATTERNED FORMLINER HOLLOW METAL DOOR FINISHED TO BLEND INTO WALL ALL-GLASS BUTT-GLAZED ENTRANCE SYSTEM HPL EXTERIOR WALL PANELS AT TRASH ENCLOSURE TO MATCH BUILDING PRECAST CONCRETE PANEL WITH WOOD PATTERNED FORMLINER REDUCE HEIGHT OF EXISTING METAL PARAPET CAP FOR A THINNER PROFILE; PRIME AND PAINT TO BLEND WITH NEW WALL FINISH METAL PARAPET CAP TO BLEND WITH WALL PANEL METAL PARAPET CAP TO BLEND WITH WALL PANEL ALUMINUM STOREFRONT WINDOWS TO REPLACE EXISTING OLD WINDOWS EXISTING WALL TO RECEIVE SAND FINISH STAIN AND SEALED FOR WATERPROOFING LEVEL 1 100'-0" TOS ROOF 1 122'-2 1/2" TO PARAPET 1 124'-4 3/4" LEVEL 2 110'-3 1/2" TO PARAPET 2 120'-3 1/2"7'-5 1/8"PRECAST CONCRETE PANEL WITH WOOD PATTERNED FORMLINER METAL PARAPET CAP TO BLEND WITH WALL PANEL HOLLOW METAL DOOR, BLEND WITH WALL FINISH TRAINING TOWER BALCONY AND RAILING, PREFINISHED SMOOTH AND WELDED, OSHA COMPLIANT HPL EXTERIOR WALL PANELS REPLACE EXISTING METAL PANELS AT WINDOWS REDUCE HEIGHT OF EXISTING METAL PARAPET CAP FOR A THINNER PROFILE; PRIME AND PAINT TO BLEND WITH NEW WALL FINISH PRECAST CONCRETE PANEL WITH WOOD PATTERNED FORMLINER METAL PARAPET CAP TO BLEND WITH WALL PANEL HOLLOW METAL DOOR, BLEND WITH WALL FINISH ALUMINUM STOREFRONT SYSTEM AND EGRESS DOOR ALUMINUM STOREFRONT WINDOWS TO REPLACE EXISTING OLD WINDOWS HPL EXTERIOR WALL PANELS AT TRASH ENCLOSURE TO MATCH BUILDING EXISTING WALL TO RECEIVE SAND FINISH STAIN AND SEALED FOR WATERPROOFING KEY PLAN REVISIONS FILE LOG ACTIVITY Draw Design Manager Check STAMP Project No. BY A B C D 1 P L A N N I N G A R C H I T E C T U R E E N G I N E E R I N G I N T E R I O R S EST. 1915 E F 2 3 4 5 6 7 Copyright © 2017 LEO A DALY Company2/22/2021 2:22:32 AM3800 Laverne Avenue North Lake Elmo, Minnesota 55042 City of Lake Elmo EXTERIOR ELEVATIONS SC-33 City of Lake Elmo 023-10262-000 2.22.2021 Checker Author Designer \\ladco\shares\projects\023\023-10262-001\4-0-Production-Working\4-1-BIM-CAD\Revit\ CLE-CityofLakeElmo.rvtFINAL SD ESTIMATE FINAL SD ESTIMATESCALE:1/8" = 1'-0"E1 NORTH ELEVATION SCALE:1/8" = 1'-0"B1 SOUTH ELEVATION SCALE:1/8" = 1'-0"D1 EAST ELEVATION SCALE:1/8" = 1'-0"A1 WEST ELEVATION NO. DESCRIPTION DATE 120 SF SCADA 225 SF PUBLIC WORKS DIRECTOR 266 SF CONFERENCE/ BREAK/ MAP ROOM 460 SF CITY STORAGE SPACE 250 SF GARAGE SPACE - METER ROOM 250 SF TRAINING / CONFERENCE 450 SF WORKSTATIONS 50 SF CHANGING ROOM 277 SF PERSONAL LOCKERS MECHANICAL UNI-SEX RESTROOM UNI-SEX RESTROOM JANITOR VESTIBULE 70 SF ELECTION STORAGE STRUCTURAL COLUMNS - SEE STRUCTURAL STRUCTURAL COLUMN - SEE STRUCTURAL STRUCTURAL COLUMN - SEE STRUCTURAL THICKENED SLAB TO SUPPORT FORKLIFT IN THIS AREA - SEE STRUCTURAL KEY PLAN REVISIONS FILE LOG ACTIVITY Draw Design Manager Check STAMP Project No. BY A B C D 1 P L A N N I N G A R C H I T E C T U R E E N G I N E E R I N G I N T E R I O R S EST. 1915 E F 2 3 4 5 6 7 Copyright © 2017 LEO A DALY Company2/22/2021 2:22:22 AM3800 Laverne Avenue North Lake Elmo, Minnesota 55042 City of Lake Elmo PUBLIC WORKS LEVEL 1 SC-32 City of Lake Elmo 023-10262-000 2.22.2021 Checker Author Designer \\ladco\shares\projects\023\023-10262-001\4-0-Production-Working\4-1-BIM-CAD\Revit\ CLE-CityofLakeElmo.rvtFINAL SD ESTIMATE FINAL SD ESTIMATESCALE:1/8" = 1'-0"A1 OVERALL SCHEMATIC DESIGN FLOOR PLAN - LEVEL 1 - PUBLIC WORKS NO. DESCRIPTION DATE PUBLIC WORKS - PROGRAM SUMMARY Summary Sequence SPACE NAME PROGRAMMED AREA PROPOSED AREA COMMENTS PUBLIC WORKS 1 WORKSTATIONS 324 SF 450 SF NEW ADDITION 2 PUBLIC WORKS DIRECTOR 120 SF 225 SF RENOVATION 3 SCADA 80 SF 120 SF RENOVATION 4 CONFERENCE/ BREAK/ MAP ROOM 250 SF 266 SF RENOVATION 5 KITCHENETTE 28 SF 1 SF NO 6 PERSONAL LOCKERS 90 SF 277 SF NEW ADDITION 7 UNI-SEX RESTROOM 90 SF 75 SF RENOVATION 8 UNI-SEX RESTROOM 90 SF 85 SF RENOVATION 9 CHANGING ROOM 0 SF 50 SF NEW ADDITION 10 GARAGE SPACE - SIGN SHOP 250 SF 1 SF NO 11 GARAGE SPACE - METER ROOM 250 SF 250 SF NO 12 GARAGE SPACE - WELDING AREA 0 SF 1 SF NO 13 GARAGE SPACE - CARPENTRY SHOP 0 SF 1 SF NO 14 CITY STORAGE SPACE 450 SF 460 SF NEW ADDITION 15 TRAINING / CONFERENCE 250 SF 250 SF NEW ADDITION 16 JANITOR 0 SF 10 SF EXISTING TO REMAIN 17 MECHANICAL 0 SF 200 SF EXISTING TO REMAIN 18 VESTIBULE 0 SF 67 SF RENOVATION 19 ELECTION STORAGE 0 SF 70 SF NO PUBLIC WORKS: 19 2272 SF 2856 SF PUBLIC WORKS - GROSS BUILDING AREA EXISTING SPACE TO REMAIN 13141 SF NEW ADDITION 2266 SF EXISTING SPACE TO BE RENOVATED 1719 SF TOTAL GROSS BUILDING AREA 17127 SF PUBLIC WORKS - PROGRAM SUMMARY (ADDITION ONLY) Summary Sequence SPACE NAME PROGRAMMED AREA PROPOSED AREA COMMENTS PUBLIC WORKS 1 WORKSTATIONS 324 SF 450 SF NEW ADDITION 6 PERSONAL LOCKERS 90 SF 277 SF NEW ADDITION 9 CHANGING ROOM 0 SF 50 SF NEW ADDITION 14 CITY STORAGE SPACE 450 SF 460 SF NEW ADDITION 15 TRAINING / CONFERENCE 250 SF 250 SF NEW ADDITION PUBLIC WORKS: 5 1114 SF 1486 SF PUBLIC WORKS - GROSS BUILDING AREA (ADDITION ONLY) NEW ADDITION 2266 SF TOTAL GROSS AREA OF ADDITION 2,266 SF - TOTAL NET AREA OF ADDITION 1,486 SF 780 SF / 2,266 SF = 34.4% GROSS UP IDTask ModeTask NameDuration Start Finish % Complete Predecessors12PHASE 1 - PRE-WORK71 daysFri 10/23/20Fri 1/29/2177%3Contracting38 daysFri 10/23/20Tue 12/15/20100%4Architect 38 daysFri 10/23/20Tue 12/15/20100%5Contracting with LEO A DALY23 daysFri 10/23/20Tue 11/24/20100%6Council approval contract with LEO A DALY10 daysWed 12/2/20Tue 12/15/20100%5FS+5 days7Construction Manager26 daysTue 11/10/20Tue 12/15/20100%8Interview CM's0 daysTue 11/10/20Tue 11/10/20100%9Council approval of contract with selected CM11 daysTue 12/1/20Tue 12/15/20100%10Investigations30 daysMon 12/21/20Fri 1/29/2141%11Geotechnical Report and Survey RFP11 daysMon 12/21/20Mon 1/4/21100%6FS+3 days12Geotechnical and Survey Firms awarded contract0 daysTue 1/5/21Tue 1/5/2150%1113Geotechnical and Survey work performed18 daysWed 1/6/21Fri 1/29/215%12FS+1 day14PHASE 2 - PROJECT KO (2 weeks)18 daysWed 12/16/20Fri 1/8/2156%15Project KO meeting0 daysWed 12/16/20Wed 12/16/20100%6FS+1 day16Engineering review of Brookfield building / PW building12 daysWed 12/16/20Thu 12/31/2020%15FS-1 day17Tour Brookfield, Fire Station, Public Works0 daysMon 12/21/20Mon 12/21/2080%15FS+3 days18Tour other Fire Stations / City Halls14 daysTue 12/22/20Fri 1/8/21100%19Field verify existing conditions / develop REVIT model8 daysMon 12/21/20Wed 12/30/2015%20Finalize Space Needs & Facililty Report3 daysMon 12/28/20Wed 12/30/20100%21PHASE 2 - DESIGN WORK (6 months)132 daysMon 1/4/21Tue 7/6/211%22Schematic Design52 daysMon 1/4/21Tue 3/16/212%23Design options9 daysMon 1/4/21Thu 1/14/2115%24Project development26 daysFri 1/15/21Fri 2/19/210%2325Preferred option cost estimate10 daysMon 2/22/21Fri 3/5/210%2426Community outreach15 daysMon 2/22/21Fri 3/12/210%27Project Reconciliation / Council Packet7 daysMon 3/8/21Tue 3/16/210%2528Presentation to City Council0 daysTue 3/16/21Tue 3/16/210%2729Design Development38 daysWed 3/17/21Fri 5/7/210%30Project Development14 daysWed 3/17/21Mon 4/5/210%2831Community outreach5 daysMon 4/19/21Fri 4/23/210%32Planning Commision meeting0 daysMon 4/5/21Mon 4/5/210%3033100% DD pricing package13 daysTue 4/6/21Thu 4/22/210%3234Project Reconciliation / Council Packet8 daysFri 4/23/21Tue 5/4/210%3335Presentation to Council0 daysTue 5/4/21Tue 5/4/210%3436Building Committee review period3 daysWed 5/5/21Fri 5/7/210%3537Construction Documents42 daysMon 5/10/21Tue 7/6/210%38Project Development24 daysMon 5/10/21Thu 6/10/210%363995% review set / pricing package10 daysFri 6/11/21Thu 6/24/210%3840Finalize Construction Documents8 daysFri 6/25/21Tue 7/6/210%3941Council approval to let bidding document0 daysTue 7/6/21Tue 7/6/210%4042PHASE 3 - BIDDING / NEGOTIATION / CONSTRUCTION328 daysWed 7/7/21Fri 10/7/220%43Bidding (6 Weeks)30 daysWed 7/7/21Tue 8/17/210%4044Bidding15 daysWed 7/7/21Tue 7/27/210%45Review of bids14 daysWed 7/28/21Mon 8/16/210%4446Council award construction contract0 daysTue 8/17/21Tue 8/17/210%45FS+1 day47Construction (12 months + 1.5 month close out)298 daysWed 8/18/21Fri 10/7/220%48CM Contracting with first subs13 daysWed 8/18/21Fri 9/3/210%4649Mobilization5 daysMon 9/6/21Fri 9/10/210%4850Tenant move out0 daysFri 12/31/21Fri 12/31/210%51Additions at Brookfield Building / PW205 daysMon 9/6/21Fri 6/17/220%4852Remodel at Brookfield Building165 daysMon 1/3/22Fri 8/19/220%50FS+1 day53Project Close out35 daysMon 8/22/22Fri 10/7/220%5211/101/512/1612/213/164/55/47/68/1712/31TWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWJan 26, '20Feb 2, '20Feb 9, '20Feb 16, '20Feb 23, '20Mar 1, '20Mar 8, '20Mar 15, '20Mar 22, '20Mar 29, '20Apr 5, '20Apr 12, '20Apr 19, '20Apr 26, '20May 3, '20May 10, '20May 17, '20May 24, '20May 31, '20Jun 7, '20Jun 14, '20Jun 21, '20Jun 28, '20Jul 5, '20Jul 12, '20Jul 19, '20Jul 26, '20Aug 2, '20Aug 9, '20Aug 16, '20Aug 23, '20Aug 30, '20Sep 6, '20Sep 13, '20Sep 20, '20Sep 27, '20Oct 4, '20Oct 11, '20Oct 18, '20Oct 25, '20Nov 1, '20Nov 8, '20Nov 15, '20Nov 22, '20Nov 29, '20Dec 6, '20Dec 13, '20Dec 20, '20Dec 27, '20Jan 3, '21Jan 10, '21Jan 17, '21Jan 24, '21Jan 31, '21Feb 7, '21Feb 14, '21Feb 21, '21Feb 28, '21Mar 7, '21Mar 14, '21Mar 21, '21Mar 28, '21Apr 4, '21Apr 11, '21Apr 18, '21Apr 25, '21May 2, '21May 9, '21May 16, '21May 23, '21May 30, '21Jun 6, '21Jun 13, '21Jun 20, '21Jun 27, '21Jul 4, '21Jul 11, '21Jul 18, '21Jul 25, '21Aug 1, '21Aug 8, '21Aug 15, '21Aug 22, '21Aug 29, '21Sep 5, '21Sep 12, '21Sep 19, '21Sep 26, '21Oct 3, '21Oct 10, '21Oct 17, '21Oct 24, '21Oct 31, '21Nov 7, '21Nov 14, '21Nov 21, '21Nov 28, '21Dec 5, '21Dec 12, '21Dec 19, '21Dec 26, '21Jan 2, '22Jan 9, '22Jan 16, '22Jan 23, '22Jan 30, '22Feb 6, '22Feb 13, '22Feb 20, '22Feb 27, '22Mar 6, '22Mar 13, '22Mar 20, '22Mar 27, '22Apr 3, '22Apr 10, '22Apr 17, '22Apr 24, '22May 1, '22May 8, '22May 15, '22May 22, '22May 29, '22Jun 5, '22Jun 12, '22Jun 19, '22Jun 26, '22Jul 3, '22Jul 10, '22Jul 17, '22Jul 24, '22Jul 31, '22Aug 7, '22Aug 14, '22Aug 21, '22Aug 28, '22Sep 4, '22Sep 11, '22Sep 18, '22Sep 25, '22Oct 2, '22Oct 9, '22Oct 16, '22Oct 23, '22Oct 30, '22Nov 6, '22TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 1Project: NMR Project Schedule_Date: Wed 3/10/21 PLANNING ARCHITECTURE ENGINEERING INTERIORS ABU DHABI ATLANTA AUSTIN CHICAGO CONROE COLLEGE STATION CORPUS CHRISTI DALLAS DAMMAM DOHA FORT WORTH FRISCO HOUSTON LANSING LAS VEGAS LOS ANGELES MIAMI MINNEAPOLIS OMAHA ORANGE SAN ANTONIO SAN JOSE SAN MARCOS WACO WASHINGTON DC WEST PALM BEACH 730 Second Avenue South Suite 1300 Minneapolis, MN 55402-2406 612.338.8741 leoadaly.com memo To: Kristina Handt, City Administrator – City of Lake Elmo From: Todd LaVold, Project Manager – LEO A DALY CC: Andy Hoffman, President – H+U Construction Date: March 10, 2021 Re: Schematic Design Cost Estimate Analysis The overall project budget for this project was originally estimated to be $11,278,500. Upon the conclusion of Schematic Design, the estimated total project cost is now $14,466,627, or a $3,332,793 increase in overall cost. Several factors have influenced this increase. · Before Schematic Design started the design-team preliminarily analyzed the overall project budget (construction costs and soft costs) and concluded there would be a shortfall of at least $500,000. · The Programming Phase resulting in an approved program was within small margins +/- of the original preliminary projections established in the 2018 Conceptual diagram by LEO A DALY. · However, during Schematic Design the following space increases added to the cost of the project: o It became evident that 1,057 square feet of space for mechanical, electrical, and Fire Department maintenance space would not fit into the existing Brookfield building without sacrificing functionality, current needs, and future flexibility. This additional square footage is estimated to be $327,670. o There was a slight increase in the size (230 square feet) to the overall Apparatus Bay to accommodate the inclusion of person doors out of the Apparatus Bay and additional space as fire fighters exit the office environment and into the vehicle space. This additional square footage is estimated to be $71,300. LEO A DALY Memo Page | 2 o It became evident that the Community Room needed to be part of the City Hall addition rather than be in the existing Brookfield building. The cost to build this square footage in lieu of renovating portions of the Brookfield building increased the construction cost by an estimated $367,660. The following factors influenced this decision: The existing Brookfield building has limited floor to floor heights, thus limiting the ability to provide an appropriate ceiling height for a room of that size (at least 9’-6”). Many competing programmed spaces competed for the first floor within the Brookfield building. Locating the Community Room on the second floor of the Brookfield building was not in alignment with the notion that this is a room for the community (therefore should be easily accessible). o The configuration of the City Hall lent itself to an increase of storage space for both the Council Chambers and the Community room. Rather than creating a notch in the building plan, it was decided that this storage space is sensible. The cost of this construction is estimated at $301,010 at this time. o Creating accessible access to the second floor of the Brookfield building via an elevator was deemed much more technically feasible if the elevator was located outside the footprint of the Brookfield building. Locating the elevator within the City Hall addition however, created the necessity for a small second floor within the addition. The design however advantages this necessity through the creation of a small two-story volume within the City Hall lobby adding an airy and welcoming feeling for visitors to the Council Chambers, Community Room, and the City Hall. This additional construction is estimated to cost up to $458,490. o Upon review of the programmed addition at the Public Works, it was deemed efficient and prudent to expand the addition to the end of the existing building. This additional added approximately 650 square feet or $175,338. · Two additional items were deemed desired by the building committee and the design team, but due to budget concerns were considered alternates. They include: LEO A DALY Memo Page | 3 o The addition of garage space for Washington County Sheriff’s office. This additional space is estimated to cost $191,461. There were two reasons for this addition. Safety for officers as they start and end shifts. Many officers have been targeted during these times as officer are most vulnerable. Squad vehicles are equipped with electronics that in some cases cost as much as the vehicles themselves. Several studies have shown the storage of vehicles in controlled environments extends the longevity of this equipment. o Heated aprons at each apparatus bay overhead door eliminates maintenance requirements and lessons the likelihood of slip and falls. The same thinking was used to establish the need at the front sidewalk at the City Hall entry. This additional space is estimated to cost $99,313. · A few additional miscellaneous items also contributed to the increase in the construction cost. These include: o The Minnesota Building Code now requires the construction of a Storm Shelter within all critical emergency operations buildings. This requirement added $95,915, as the construction method and design is more stringent to meet the storm shelter requirements. o The geotechnical report indicated the need to correct soils on site so the foundations will perform as designed. This additional work is estimated to add $90,000 to the construction cost. o Steel costs currently are running higher than normal due to demand. At this time an additional $129,000 has been budgeted to compensate for this condition. This may change as the project moves forward. o In reviewing the previous preliminary conceptual estimate, 5% was included for design contingency. The current estimate retains 10% for future unknowns. The differences between percentages increased this estimate by $583,000. o The previous preliminary conceptual estimate was based upon a mill and overlay of the existing parking lot as the earlier concept did not locate any buildings within the existing parking area. The new layout also increased the paving of the total project. The cost for these increases is estimated to be $125,000. LEO A DALY Memo Page | 4 · Lastly, the overall project budget grew by $106,461 since the 2018 conceptual estimate, however the current overall project budget does include $144,666 in soft cost contingencies that the 2018 estimate did not. The design team has reviewed the estimate and current Schematic Design for potential savings beyond the alternates identified above. We feel there are several opportunities to reduce cost without sacrificing scope, functionality, and future flexibility. These include: · Several minor “nip and tuck” square footage reductions. · Revisions to the location of the elevator within the addition to be more economical. · Revisions to the currently considered exterior precast “form liner”. · Minor changes to interior finishes. The total reductions listed above could yield an estimated $150,000 to $300,000 in savings. The following is a summary of the square foot changes from 2017 to 2021. Please note, the City Hall and Fire Department numbers fluctuate depending upon how shared spaces are assigned in the current plan. BKV 2017 (sf) LAD SD 2021 (sf) Increase (sf) Comments Public Works 1,800 2,450 650 Increase in addition size only. City Hall 9,315 15,232 5,917 This includes an additional 1,479 sf for the second-floor addition, approximately 200 sf for future growth beyond planned, 1,186 sf for the community room to be in the addition, and 1,057 sf for mechanical and electrical services to be in the addition. Fire Department 21,594 20,780 (815) Sherriff 675 2,535 1,860 Includes 721 sf for squad bay. Total increase 7,612 For further information please review the attached SD Budget Summary Variances spreadsheet provided by H+U Construction. Lake Elmo City Hall, Fire Station, & LEC Project Owner:City of Lake Elmo Project Location:Lake Elmo, MN Architect:Leo A. Daly Date:March 10, 2021 INITIAL BUDGETS SCHEMATIC ESTIMATE TOTALS BUDGET VS. ESTIMATE VARIANCE $8,800,000 $11,325,512 $2,525,512 $500,000 $697,871 $197,871 $0 $191,461 $191,461 $0 $99,313 $99,313 $9,300,000 $12,314,157 $3,014,157 APX. VALUE Space Increases Mechanical/Electrical Support & Fire Station Maintenance Space Increase (1,057/SF) $327,670 Apparatus Support Space Increase (230/SF)$71,300 Community Room and Training Room Addition (1,186/SF)$367,660 Chamber Storage Increase (971/SF )$301,010 2nd Level Mezzanine (1,479/SF)$458,490 Public Works Expansion Space Increase (650/SF)$175,338 Alternates Sheriff's Bay $191,461 Heated Aprons & Entrance Sidewalk $99,313 Miscellaneous Storm Shelter $94,915 Soil Corrections $90,000 Steel Cost Increases $129,000 Design Contingencies $583,000 Paving Increases $125,000 $3,014,157TOTAL CHANGES FROM INITIAL PROGRAM Heated Aprons & Entrance Sidewalk ESTIMATED CONSTRUCTION COST DESCRIPTION City Hall, Fire Station, & LEC Building Public Works Building Sheriff's Bay City of Lake ElmoLake Elmo Public Facilities - City Hall, Fire Station, Public WorksMarch 10,2021Schematic Design Estimate Budget LEO A DALYH+U Construction% Separate 3/10/2021 Date Date Date Date Current CurrentBUDGET CATEGORYOwner's Funding Pre-Schematic Design SD DD CD CA Source of ReferenceNo. DescriptionContingency Bucket Phase Phase Phase Phase Phase Responsibility Document NotesPRE-DESIGN1 Legal/Title Work:.1 Title Work for Replatting/Vacation of Property Lines-$ 5,000$ -$ -$ -$ -$ Lake Elmo Estimate If required, if we cross property line of both City owned properties. Filing required plans and applications with the County, if we cross.2 Legal Work for Replatting/Utility Easements-$ -$ -$ -$ -$ -$ Lake Elmo If there are existing easements we need to build on, none known at this time.2 Administrative Services-$ N/A N/A N/A N/A N/A N/A N/A City time for this project will not be tracked and billed against this budget.3 Real Estate Services:-$ .1 Appraissal-$ N/A N/A N/A N/A N/A N/A N/A Previous funding.2 Lease buyout-$ 50,000$ -$ -$ -$ -$ Lake Elmo KH email 1/6/21 Estimate, if required, may be reduced at a later date.5 Real Estate Acquisition (Brookfield Building)-$ 860,000$ -$ -$ -$ -$ Lake Elmo KH email 1/6/216 Land Surveying-$ 7,100$ -$ -$ -$ -$ Lake Elmo Sunde Contract LEO A DALY is issuing RFP for services.7 Subsurface (Geotechnical) Investigation:.1 Soil borings-$ 9,950$ -$ -$ -$ -$ Lake Elmo AET Contract.2 Contaminated Soils-$ -$ -$ -$ -$ -$ If required.3 Soil and Ground Water Analysis at Infiltration Basins-$ 2,000$ -$ -$ -$ -$ AET Contract Double ring test during construction documents to verify filtration rates for storm water design8 Existing Building Structural Analysis-$ -$ -$ -$ -$ -$ LEO A DALY Add Service If existing drawings are not adequate to analyse modifications required of existing building9 Hazardous Material Survey-$ 10,000$ -$ -$ -$ -$ Lake ElmoEstimatePhase 1 Envirionmental Assesment identified some asbestos. DESIGN10 Project Management/Architecture/Interior Design/Structural Engineering:.1 Pre-Design Phase-$ N/A N/A N/A N/A N/A N/A N/A Previous funding.2 Site Due Diligence-$ N/A N/A N/A N/A N/A N/A N/A Previous funding.3 Schematic Design through Construction Administration Phases-$ 516,720$ -$ -$ -$ -$ LEO A DALY B133 Contract.4 Reimbursable Expenses-$ 6,000$ -$ -$ -$ -$ LEO A DALY B133 Contract.5 Verification/Documentation of Existing Conditions-$ 7,000$ -$ -$ -$ -$ LEO A DALY B133 Contract11 Civil Engineering-$ -$ -$ -$ -$ -$ LEO A DALY B133 Contract Included in line item 1012 Landscape Architecture-$ -$ -$ -$ -$ -$ LEO A DALY B133 Contract Included in line item 1013 Mechanical Engineering-$ -$ -$ -$ -$ -$ LEO A DALY B133 Contract Included in line item 1014 Sustainable Design/B3N/A N/A N/A N/A N/A N/A N/A N/A There are no sustainability requirements beyond best practices15 Fire Protection Engineering-$ -$ -$ -$ -$ -$ LEO A DALY / DB B133 Contract Performance specifications included in line item 1016 Electrical Engineering-$ -$ -$ -$ -$ -$ LEO A DALY B133 Contract Included in line item 1017 Technology (Low-Voltage Systems) Engineering:.1 Voice/Data/Network-$ -$ -$ -$ -$ -$ Roseville IT / Lake Elmo PB email 1/6/21 Design per Roseville IT, Pete Bauer.2 Audio/Video (design)-$ 35,000$ -$ -$ -$ -$ Lake ElmoEstimateLEO A DALY and Roseville IT to identify firm for Lake Elmo to AV design services so bidding of AV equipment can occur as part of the construction documents. .3 Sound-MaskingN/A N/A N/A N/A N/A N/A N/A N/A Not included.4 Card Access-$ -$ -$ -$ -$ -$ LEO A DALY B133 Contract Included in line item 10.5 Surveillance/Security (design)-$ -$ -$ -$ -$ -$ Lake Elmo PB email 1/6/21 Design per Roseville IT, Pete Bauer.6 Fire Alarm-$ -$ -$ -$ -$ -$ LEO A DALY B133 Contract Included in line item 10.7 Emergency Services Radio-$ -$ -$ -$ -$ -$ Lake Elmo Design services provided by Design / Build contractor.8 Fiber (comcast)-$ 5,000$ -$ -$ -$ -$ Lake ElmoEstimate Lake Elmo to verify if there is a fee with Comcast fee for consultation to relocate if required..9 WiFi-$ -$ -$ -$ -$ -$ Roseville IT / Lake Elmo PB email 1/6/21 Per Roseville IT, Pete Bauer18 Commissioning-$ -$ -$ -$ -$ -$ Lake ElmoLEO A DALY to provide customary review of MEP installation. Commissioning can be examined as an additional service later19 Acoustical Engineering-$ -$ -$ -$ -$ -$ Lake Elmo Not included in basic services20 Furniture, Fixtures and Equipment (FF&E Design)-$ 39,000$ -$ -$ -$ -$ LEO A DALY B133 Contract LEO A DALY to provide design assistance with furniture selection and procurement through State of Mn contracts21 Specialty Equipment (FF&E Procurement)-$ -$ -$ -$ -$ -$ Assumes all design services for specialty fire equipment and technology will be included in the cost of the products provided.22 Food Service Furniture - (FF&E Procurement)-$ -$ -$ -$ -$ -$ No design services required.23 Other-$ -$ -$ -$ -$ -$ 24 Signage - ExteriorN/A N/A N/A N/A N/A N/A N/A N/A Included in line item 10, limited building mounted signage25 Signage/Displays/Exhibits - Interior (not including code-required)N/A N/A N/A N/A N/A N/A N/A N/A Included in line item 10, limited to typical way finding signage26 Landscape IrrigationN/A N/A N/A N/A N/A N/A N/A N/A Included in line item 35, design requirement of performance specification27 Utility Rebates (EDA Program Results)-$ (25,000)$ -$ -$ -$ -$ Xcel/CenterPointEstimatePRE-CONSTRUCTION28 Hazardous Materials Abatement (include in construction)-$ 40,000$ -$ -$ -$ -$ TBDEstimateCost based upon results of finding in line item 929 Structure (Building) DemolitionN/A N/A N/A N/A N/A N/A N/A N/A None anticipated30 Site Demolition (Clearing)-$ -$ -$ -$ -$ -$ Included in line item 3431 Pre-Construction FF&E - Procurement/InstallationN/A N/A N/A N/A N/A N/A N/A N/A Anticipate re-use and relocation of existing furniture32 Pre-Construction Moving-$ -$ -$ -$ -$ -$ Lake Elmo Anticipate Lake Elmo relocating existing furniture33 Authority Entitlement:.1 Met. Council/Lake Elmo - SAC-$ 44,850$ -$ -$ -$ -$ MC/Lake Elmo KH email 1/6/21 Assuming 10 units @ $2,485 per plus city fees, may have some credits due..1 Met. Council/Lake Elmo - WAC-$ 8,000$ -$ -$ -$ -$ MC/Lake Elmo KH email 1/6/21 "Would be $40,000 if we assume 10 units. There are different units noted for sewer and water"..2 Lake Elmo Planning/Development - Application(s)/Review-$ 300$ -$ -$ -$ -$ Lake Elmo Estimate.3 Lake Elmo Re-Zoning - ApplicationN/A N/A N/A N/A N/A N/A N/A N/A Not anticipated.4 Lake Elmo Re-Platting - Application (including park dedication fee) -$ 500$ -$ -$ -$ -$ Not anticipated if no City owned boudaries are crossed.5 Watershed District - Application/Permit-$ 500$ -$ -$ -$ -$ Lake Elmo Estimate Payable to watershed district.6 Minnesota Dept. of Labor - Review-$ 1,000$ -$ -$ -$ -$ Lake Elmo Estimate Payable to DOLI34 Preconstruction CM Services-$ 7,500$ -$ -$ -$ -$ H+U Construction ContractCONSTRUCTION35 Phase 4 Construction:.1 City Hall / Fire Station-$ 11,616,286$ -$ -$ -$ -$ H+U Construction3/4/21 EstimateIncludes bid alternates, 10% design contigency, and 5% construction contingency.2 Public Works-$ 697,871$ -$ -$ -$ -$ H+U Construction3/4/21 Estimate10% design contigency, and 5% construction contingency36 Soil Corrections-$ -$ -$ -$ -$ -$ H+U Construction Pending Geotech report due. Included in line item No. 35.37 Plan Review(s) and Permit(s)-$ 72,050$ -$ -$ -$ -$ Lake Elmo KH email 1/6/21 "This may be reduced as the project furthers". Could be light per Andy.38 Building Risk policy-$ -$ -$ -$ -$ -$ H+U or Lake ElmoLake Elmo to verify if this will be waived, if not waived should it be included in construction cost39 Technology (Low-Voltage Systems):.1 Voice/Data/Network cabling and equipment-$ 65,000$ -$ -$ -$ -$ Roseville IT / Lake ElmoEstimate The Design firm chosen to verify this estimate. Conduit, boxes, cable tray, and racks provided in Construction Documents only..2 Audio/Video99,000$ 50,000$ -$ -$ -$ -$ Vendor TBD Estimate$99k from cable commission as separate PO. Remaining funds provided by City as separate PO. The design firm chosen to verify estimate. Conduit and boxes provided in Construction Documents only..3 Sound-MaskingN/A N/A N/A N/A N/A N/A N/A N/A.4 Card Access-$ -$ -$ -$ -$ -$ Included in line item 35.5 Surveillance/Security-$ 25,000$ -$ -$ -$ -$ Lake ElmoRoseville IT to verify estimate after Design Development Phase. Conduit and boxes provided in Construction Documents only. City of Lake ElmoLake Elmo Public Facilities - City Hall, Fire Station, Public WorksMarch 10,2021Schematic Design Estimate Budget LEO A DALYH+U Construction.6 Emergency Services Radio-$ 10,000$ -$ -$ -$ -$ Lake ElmoEstimateLake Elmo to provide table top radios or hand held devices only under separate PO. Antenae to be located on roof (supplied and installed by others) with 2" conduit back to radior room (installed per construction documents)..7 Fiber-$ 10,000$ -$ -$ -$ -$ Lake ElmoEstimate Need to review scope of work to understand if there will be any work and whether it is included in construction cost.8 WiFi-$ 7,500$ -$ -$ -$ -$ Lake ElmoEstimate Need to review scope of work to understand if there will be any work and whether it is included in construction cost40 Landscape Irrigation-$ -$ -$ -$ -$ -$ Included in line item 3541 Electrical Site Utilities (Electrical Service)-$ -$ -$ -$ -$ -$ Assume Xcel to waive fees, LEO A DALY to verify.42 Back-up (Emergency) Electrical Systems-$ -$ -$ -$ -$ -$ Included in line item 3543 Construction Testing / Inspection-$ 35,000$ -$ -$ -$ -$ Third Party - TBD EstimateOCCUPANCY44 City Hall Offices (FF&E) - Procurement & Install.1 Office-$ 40,000$ -$ -$ -$ -$ Lake Elmo Estimate 8 offices.2 Workstation-$ 63,000$ -$ -$ -$ -$ Lake Elmo Estimate 18 workstations.3 Lobby Furniture-$ 5,000$ -$ -$ -$ -$ Lake Elmo Estimate.4 xxx-$ -$ -$ -$ -$ -$ 45 Conference Rooms (FF&E) - Procurement & Install-$ 24,000$ -$ -$ -$ -$ Lake Elmo Estimate 4 conference rooms46 Council Chambers (FF&E) - Procurement & Install-$ 15,000$ -$ -$ -$ -$ Lake Elmo Estimate 15 chair dias, 40 person audience47 Exercise Equipment (FF&E) - Procurement & Install-$ 25,000$ -$ -$ -$ -$ Lake Elmo AllowanceLake Elmo to verify48 Fire Station (FF&E) - Procurement & Install.1 Office-$ 15,000$ -$ -$ -$ -$ Lake Elmo Estimate 3 offices.2 Dorms-$ 9,000$ -$ -$ -$ -$ Lake Elmo Estimate 6 dorms.3 Dayroom-$ 9,000$ -$ -$ -$ -$ Lake Elmo Estimate 6 chairs.4 Dining Room-$ 4,000$ -$ -$ -$ -$ Lake Elmo Estimate Table and 6 chairs.5 Gear Extractor-$ -$ -$ -$ -$ -$ Lake ElmoLake Elmo to relocate existing, purchase additional one in the future..6 Gear Dryer-$ -$ -$ -$ -$ -$ Lake ElmoLake Elmo to relocate existing, purchase additional one in the future..7 SCBA Cascade System-$ -$ -$ -$ -$ -$ Lake ElmoLake Elmo to relocate existing..8 SCBA Compressor-$ -$ -$ -$ -$ -$ Lake ElmoLake Elmo to relocate existing.49 Sherriff's(FF&E) - Procurement & Install-$ -$ -$ -$ -$ 1 office, 2 report writing stations.1 Office-$ 10,000$ -$ -$ -$ -$ Lake Elmo Estimate 2 offices.2 Workstation-$ 4,500$ -$ -$ -$ -$ Lake Elmo Estimate 3 hoteling workstations50 Equipment - Procurement/Installation.1 Fire Department Kitchen Equipment-$ -$ -$ -$ -$ -$ H+U Refer to line item 35. Include in construction documents per plans..2 Kitchenette-$ -$ -$ -$ -$ -$ H+U Refer to line item 35. Include in construction documents per plans..3 Laundry-$ -$ -$ -$ -$ -$ H+U Refer to line item 35. Include in construction documents per plans..4 City Hall Breakroom-$ -$ -$ -$ -$ -$ H+U Refer to line item 35. Include in construction documents per plans.51 Training / Community Room Furniture - Procurement/Installation-$ 24,000$ -$ -$ -$ -$ Lake Elmo Estimate 1 training room (36 persons - tables and chairs)52 Signage - Exterior-$ -$ -$ -$ -$ -$ H+U Included in line item 3553 Signage - Interior (not including code-required)-$ -$ -$ -$ -$ -$ H+U Included in line item 3554 Displays/Exhibits - Interior-$ -$ -$ -$ -$ -$ H+U Included in line item 3555 Move-In-$ -$ -$ -$ -$ -$ Lake ElmoLake Elmo to move there own equipment.56 Record Documentation-$ -$ -$ -$ -$ -$ N/A N/APROJECT COST SUBTOTAL99,000$ 14,466,627$ #REF! #REF! #REF! #REF!OWNER'S PROJECT CONTINGENCYA Pre-Design Phase1.00% 990$ 144,666$ does not include H+U construction contingencyB Schematic Design Phase3.00%#REF!does not include H+U construction contingencyC Design Development Phase3.00%#REF!does not include H+U construction contingencyD Construction Documents Phase3.00%#REF!does not include H+U construction contingencyE Construction Administration Phase3.00%#REF!does not include H+U construction contingencyPROJECT COST99,990$ 14,611,293$ #REF! #REF! #REF! #REF!FProject Budget$11,278,500Lake Elmo CIPG Deviation3,332,793$ H Construction Cost12,314,157$ 84%Line item 35.1 + 35.2I Soft Costs2,297,136$ 16%Project cost - Line item H Percent OfEstimateCSI DivisionTotal Total02 00 00Existing Conditions$217,0151.76 %03 00 00Concrete$1,586,41812.88 %04 00 00Masonry$52,3060.42 %05 00 00Metals$863,6677.01 %06 00 00Wood, Plastics & Composites$279,9982.27 %07 00 00Thermal & Moisture Protection$847,2186.88 %08 00 00Openings$659,4405.36 %09 00 00Finishes$1,039,5418.44 %10 00 00Specialties$187,8751.53 %11 00 00Equipment$39,5000.32 %12 00 00Furnishings$217,0881.76 %13 00 00Special Construction$014 00 00Conveying Systems$125,0001.02 %21 00 00Fire Supression$133,8381.09 %22 00 00Plumbing$853,2726.93 %23 00 00Heating, Ventilating, and Air-Conditioning (HVAC)$764,8996.21 %25 00 00Integrated Automation$026 00 00Electrical$1,137,2509.24 %27 00 00Communications$028 00 00Electronic Safety and Security$031 00 00Earthwork$582,4184.73 %32 00 00Exterior Improvements$493,5504.01 %33 00 00Utilities$82,8770.67 %34 00 00Transportation$040 00 00Material Processing & Handling Equipment$8,5000.07 %44 00 00Pollution Control Equipment$048 00 00Electrical Power Generation$070 00 00Contingencies$1,527,88512.41 %80 00 00General Conditions/Construction Support & Management$829,3516.73 %90 00 00Other Project Costs($214,749)-1.74 %Grand Total$12,314,157100.00 %Schematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks02 00 00 Existing Conditions02 40 00 Demolition and Structure Moving02 40 00Shoring1.0allow5,000.005,000Base Bid02 41 16Interior Demo16,709.0sqft8.00133,672Base Bid02 41 16Interior Demo1,590.0sqft5.007,950Public Works Building02 41 16Roofing Demo8,357.0sqft2.5020,893Base Bid02 41 16Precast Wall Openings1.0allow6,000.006,000Base Bid02 41 16Remove Existing Windows44.0each250.0011,000Base Bid02 41 16Remove Existing Exterior Wall & Metal Cladding25.0each800.0020,000Base Bid02 41 16Remove Existing Skylights2.0each2,500.005,000Base Bid02 41 16Remove Existing Stairways3.0each2,500.007,500Base BidTotal217,015Existing Conditions Total217,01503 00 00 Concrete03 11 00 Concrete Stairs03 11 23Concrete Pan Fill498.0sqft15.007,470Base BidTotal7,47003 31 00 Concrete Foundations03 31 00.2Spread Footing, 4'-6" sq. x 1'-0"6.0each600.003,600Base Bid03 31 00.3Continuous Footings - 2'-0" W x 1'-0" D972.0lnft32.0031,104Base Bid03 31 00.3Continuous Footings - 2'-0" W x 1'-0" D49.0lnft32.001,568Sheriff's Bay03 31 00.3Continuous Footings - 2'-0" W x 1'-0" D116.0lnft32.003,712Public Works Building03 31 00.3Concrete Footings Upsize Allowance1.0allow10,000.0010,000Base BidTotal49,98403 31 01 Below Grade Concrete03 31 01.2Concrete Trench Drain Forming1.0allow10,000.0010,000Base BidTotal10,00003 31 02 Concrete Walls03 31 02.1Concrete Foundation Wall, 12" Thick2,817.0sqft44.00123,948Base Bid03 31 02.1Concrete Foundation Wall, 12" Thick194.0sqft44.008,536Sheriff's Bay03 31 02.1Concrete Foundation Wall, 12" Thick464.0sqft44.0020,416Public Works BuildingTotal152,90003 31 05 Concrete Slabs03 31 05.14" Slab on Grade5,328.0sqft7.0037,296Base Bid03 31 05.14" Slab on Grade1,315.0sqft7.509,863Public Works Building03 31 05.16" Slab On Grade11,646.0sqft9.00104,814Base Bid03 31 05.16" Slab On Grade760.0sqft9.006,840Sheriff's Bay03 31 05.16" Slab On Grade780.0sqft9.257,215Public Works Building03 31 05.112" Slab at Elevator Pit162.0sqft20.003,240Base Bid03 31 05.14" Slab On Grade Ramp101.0sqft8.50859Base Bid03 31 05.42" Concrete Topping2,300.0sqft5.2512,075Base Bid03 31 05.4Concrete Infill at Demolished Stairs2.0each600.001,200Base Bid03 31 05.46" Concrete Lid at Storm Shelter2,000.0sqft18.0036,000Base Bid03 31 05.4Storm Shelter Structure Allowance1.0allow25,000.0025,000Base BidTotal244,40103 35 00 Concrete Finishes03 35 19Sealed Concrete12,894.0sqft2.0025,788Base Bid03 35 19Sealed Concrete754.0sqft2.001,508Sheriff's BaySchematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks03 35 19Sealed Concrete1,758.0sqft2.003,516Public Works Building03 35 19Sealed Concrete - Stair Treads & Risers288.0sqft2.00576Base Bid03 35 19Sealed Concrete with Color1,275.0sqft5.006,375Public Works BuildingTotal37,76303 45 00 Architectural Precast Concrete03 45 01Precast1.0lsum1,050,000.001,050,000Base Bid03 45 01Precast678.0sqft50.0033,900Sheriff's BayTotal1,083,900Concrete Total1,586,41804 00 00 Masonry04 22 00 Concrete Unit Masonry04 22 058" CMU Reinforced Walls504.0sqft21.0010,584Base Bid04 22 0512" CMU Reinforced Walls at Apparatus Bay1,814.0sqft23.0041,722Base BidTotal52,306Masonry Total52,30605 00 00 Metals05 10 00 Structural Steel Framing05 10 02Structural Steel at New Additions21,317.0sqft25.00532,925Base Bid05 10 02Structural Steel at Brookfield Building1.0lsum50,000.0050,000Base Bid05 10 02Structural Steel at Sheriff's Bay808.0sqft25.0020,200Sheriff's Bay05 10 02Structural Steel at Public Works Addition1.0allow15,000.0015,000Public Works Building05 10 02Steel Infill at Demolished Stairways2.0each5,000.0010,000Base Bid05 10 02Steel Infill at Demolished Skylight1.0each5,000.005,000Base Bid05 10 02Steel Framing for Smaller Skylight1.0lsum3,000.003,000Base BidTotal636,12505 40 00 Structural Lightgage Framing/Cold Formed Metal Framing05 41 00Exterior Wall Assembly1,159.0sqft19.0022,021Base Bid05 41 00Exterior Wall Assembly at Brookfield Windows2,159.0sqft19.0041,021Base Bid05 41 00Infill Demolished Window Openings6.0each300.001,800Base BidTotal64,84205 50 00 Metal Fabrications05 51 00Metal Pan Stairs3.0flgt17,500.0052,500Base Bid05 51 00Entryway Metal Pan Stairs & Decorative Rail1.0flgt25,000.0025,000Base Bid05 52 00Guardrail at Hose Tower & Training Tower Balcony33.0lnft150.004,950Base Bid05 52 00Guardrail at Lobby Mezzanine81.0lnft350.0028,350Base Bid05 52 00Steel Roof Ladders2.0each5,750.0011,500Base Bid05 58 00Misc. Metals Allowance1.0allow20,000.0020,000Base Bid05 59 00Concrete Filled Steel Bollard20.0each850.0017,000Base Bid05 59 00Concrete Filled Steel Bollard4.0each850.003,400Sheriff's BayTotal162,700Metals Total863,66706 00 00 Wood, Plastics & Composites06 10 00 Rough Carpentry06 12 00Wood Stud Exterior Wall Framing1,869.0sqft18.0033,642Public Works Building06 12 00Trusses & Roof Sheathing2,214.0sqft20.0044,280Public Works Building06 12 00Carpentry Allowance250.0hour85.0021,250Base BidSchematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks06 12 00Carpentry Allowance20.0hour85.001,700Public Works Building06 12 00Labor Allowance300.0hour80.0024,000Base Bid06 12 00Labor Allowance30.0hour75.002,250Public Works Building06 12 00Material Allowance1.0allow15,000.0015,000Base Bid06 12 00Material Allowance1.0allow3,500.003,500Public Works Building06 12 00Misc. Blocking & Furring1.0allow5,000.005,000Base Bid06 12 00Misc. Blocking & Furring1.0allow500.00500Public Works Building06 12 00FRP48.0sqft12.00576Base BidTotal151,69806 20 00 Finish Carpentry06 22 00Resawn Timber Stair Treads115.0sqft65.007,475Base Bid06 22 00Resawn Timber Bench at Main Entry11.0lnft500.005,500Base Bid06 22 00Resawn Timber Surround at Apparatus Bay OH Doors460.0lnft65.0029,900Base Bid06 22 00Resawn Timber Sunshades512.0sqft100.0051,200Base Bid06 22 00Wood Wainscot at Council Chambers550.0sqft40.0022,000Base Bid06 22 00Wood Base183.0lnft25.004,575Base BidTotal120,65006 60 00 Plastic Fabrications06 60 00Solid Surface Window Sills170.0lnft45.007,650Base BidTotal7,650Wood, Plastics & Composites Total279,99807 00 00 Thermal & Moisture Protection07 10 00 Waterproofing07 14 00Elevator Pit Waterproofing1.0lsum5,000.005,000Base Bid07 14 00Foundation Waterproofing & Protection Board2,817.0sqft11.0030,987Base Bid07 14 00Foundation Waterproofing & Protection Board194.0sqft11.002,134Sheriff's Bay07 14 00Foundation Waterproofing & Protection Board464.0sqft11.005,104Public Works Building07 14 00Texcrete Water-Based Acrylic Masonry Waterproofing4,905.0sqft12.0058,860Base BidTotal102,08507 20 00 Insulation/Thermal Protection07 21 13High Density Underslab Insulation (2" 100 PSI)4,962.0sqft6.0029,772Heated Aprons & Entrance SidewalkTotal29,77207 40 00 Preformed Roofing & Siding07 41 00Metal Roof Panels2,214.0sqft30.0066,420Public Works Building07 41 00Metal Wall Panels1,869.0sqft30.0056,070Public Works Building07 41 00Nichiha Wall Panels2,159.0sqft27.5059,373Base Bid07 41 00Nichiha Wall Panels & Framing at Trash Enclosure404.0sqft40.0016,160Base BidMay be Precast or MasonryTotal198,02307 50 00 Membrane Roofing07 51 00Fully Adhered EPDM Roofing - Sloped Structure9,295.0sqft15.25141,749Base Bid07 51 00Fully Adhered EPDM Roofing - Tapered7,799.0sqft16.50128,684Base Bid07 51 00Fully Adhered EPDM Roofing - Tapered784.0sqft16.5012,936Sheriff's Bay07 51 00Fully Adhered EPDM Roofing at Brookfield Building - Tapered8,357.0sqft16.50137,891Base BidTotal421,25907 60 00 Flashing & Sheet Metal07 62 00Parapet Blocking & Coping890.0lnft30.0026,700Base BidSchematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks07 62 00Parapet Blocking & Coping48.0lnft30.001,440Sheriff's Bay07 62 00Parapet Renovation (Reduce Height for Thinner Profile)384.0lnft35.0013,440Base BidTotal41,58007 90 00 Sealants07 92 00Prefabricated Expansion Joints1.0allow2,500.002,500Base Bid07 92 00Sealants/Joint Fillers/Caulking1.0allow45,000.0045,000Base Bid07 92 00Caulking & Firestopping Labor Allowance1.0allow4,500.004,500Base Bid07 92 00Caulking & Firestopping Material Allowance1.0allow2,500.002,500Base BidTotal54,500Thermal & Moisture Protection Total847,21808 00 00 Openings08 11 00 Metal Doors & Frames08 11 133'-0" x 7'-0" Exterior HM Door, Frame & Hardware6.0each3,600.0021,600Base Bid08 11 133'-0" x 7'-0" Exterior HM Door, Frame & Hardware1.0each3,600.003,600Public Works Building08 11 13Door & Hardware Allowance1.0allow5,000.005,000Base Bid08 11 13Aluminum Doors & Hardware13.0each5,000.0065,000Base BidTotal95,20008 14 00 Wood & Plastic Doors08 14 003'-0" x 7'-0" WD Door, HM Frame & Hardware70.0each2,250.00157,500Base Bid08 14 003'-0" x 7'-0" WD Door, HM Frame & Hardware4.0each2,250.009,000Public Works Building08 14 006'-0" x 7'-0" WD Door, HM Frame & Hardware4.0each3,750.0015,000Base Bid08 14 006'-0" x 7'-0" WD Door, HM Frame & Hardware1.0each3,750.003,750Public Works BuildingTotal185,25008 30 00 Special Doors08 31 00Access Doors1.0allow3,000.003,000Base Bid08 33 0010'-0" x 8'-0" OH Coiling Door2.0each11,750.0023,500Sheriff's Bay08 33 0010'-0" x 8'-0" Sectional OH Door1.0each7,900.007,900Public Works Building08 36 1314'-0" x 16'-0" OH Door With 3 Panels of Glazing10.0each12,000.00120,000Base BidTotal154,40008 40 00 Entrances & Storefronts08 43 00Exterior Aluminum Storefront399.0sqft75.0029,925Base Bid08 43 00Interior Aluminum Storefront598.0sqft70.0041,860Base BidTotal71,78508 44 00 Window Walls & Curtain Walls08 44 13Curtainwall231.0sqft100.0023,100Base BidTotal23,10008 51 00 Metal Windows08 51 13Exterior Aluminum Windows649.0sqft65.0042,185Base Bid08 51 13Exterior Aluminum Window - 2 Hour Storm Rating72.0sqft300.0021,600Base Bid08 51 13Interior Aluminum Windows171.0sqft60.0010,260Base Bid08 51 13Interior Aluminum Windows36.0sqft60.002,160Public Works Building08 51 13Specialty Shutter/Window Allowance1.0allow20,000.0020,000Base BidTotal96,20508 56 00 Special Windows08 56 53Ballistic Resistant Window with Transaction Openings2.0each7,500.0015,000Base Bid08 56 53Pass-Thru Window1.0each5,000.005,000Public Works BuildingSchematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name RemarksTotal20,00008 62 00 Unit Skylights08 62 00Skylights30.0sqft150.004,500Base BidTotal4,50008 70 00 Hardware & Specialties08 71 13ADA Door Operators2.0each4,500.009,000Base BidTotal9,000Openings Total659,44009 00 00 Finishes09 20 00 Gypsum Wallboard09 20 01Gyp Partition - Metal Stud, Gyp Both Sides, Batt Insulation21,416.0sqft10.50224,868Base Bid09 20 01Gyp Partition - Metal Stud, Gyp Both Sides, Batt Insulation1,264.0sqft10.5013,272Public Works Building09 20 01Gyp Partition - Metal Stud, Gyp One Side2,737.0sqft9.0024,633Base Bid09 20 01Gyp Furring4,628.0sqft8.0037,024Base Bid09 20 01Fire Rated Assemblies1.0allow20,000.0020,000Base Bid09 20 05 Gyp Ceiling6,974.0sqft20.00139,480Base Bid09 20 05 Misc. Patching Allowance1.0allow5,000.005,000Base BidTotal464,27709 30 00 Tile09 30 13Porcelain Floor Tile1,882.0sqft19.0035,758Base Bid09 30 13Porcelain Tile Base847.0lnft19.0016,093Base Bid09 30 13Porcelain Tile Base81.0lnft19.001,539Public Works Building09 30 13Ceramic Wall Tile2,965.0sqft19.0056,335Base Bid09 30 13Ceramic Wall Tile233.0sqft19.004,427Public Works BuildingTotal114,15209 50 00 Acoustical Treatment09 51 00ACT16,025.0sqft4.3569,709Base Bid09 51 00ACT2,552.0sqft4.3511,101Public Works Building09 51 00Acoustic Wall Panels at Council Chambers1.0allow20,000.0020,000Base BidTotal100,81009 65 00 Resilient Flooring09 65 01LVT2,835.0sqft8.0022,680Base Bid09 65 01Static Dissipative Tile91.0sqft10.00910Base Bid09 65 01Athletic Rubber Flooring728.0sqft15.0010,920Base Bid09 65 01Resilient Flooring - Stair Treads & Risers95.0sqft15.001,425Base Bid09 65 13Resilient Base4,724.0lnft3.0014,172Base Bid09 65 13Resilient Base701.0lnft3.002,103Public Works Building09 65 13Floor Leveling Allowance1.0allow2,500.002,500Base BidTotal54,71009 66 00 Terrazzo09 66 01Terrazzo Flooring2,024.0sqft27.0054,648Base Bid09 66 01Terrazzo Base321.0lnft45.0014,445Base BidTotal69,09309 68 00 Carpeting09 68 01Carpet (CPT-1)1,141.0sqyd44.0050,204Base Bid09 68 01Carpet (CPT-1)33.0sqyd44.001,452Public Works BuildingSchematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks09 68 01Carpet (CPT-2)349.0sqyd52.0018,148Base Bid09 68 01Carpet, Moisture Resistant (CPT-3)60.0sqyd57.003,420Base Bid09 68 01Entrance Carpet49.0sqyd60.002,940Base BidTotal76,16409 70 00 Wall Finishes09 78 00PLAM Wall Cladding218.0sqft30.006,540Base BidTotal6,54009 90 00 Painting/Wallcovering09 91 00Wallcoverings2,271.0sqft4.009,084Base Bid09 91 00Paint - Walls54,950.0sqft1.3071,435Base Bid09 91 00Paint - Walls8,241.0sqft1.3010,713Public Works Building09 91 00Paint - Gyp Ceiling6,974.0sqft1.4510,112Base Bid09 91 01Epoxy Paint - Exposed Ceiling8,670.0sqft1.8516,040Base Bid09 91 01Epoxy Paint - Exposed Ceiling754.0sqft1.851,395Sheriff's Bay09 91 10Epoxy Paint - Walls6,144.0sqft1.6510,138Base Bid09 91 10Epoxy Paint - Walls1,330.0sqft1.652,195Sheriff's Bay09 91 15Paint - HM Frames80.0each125.0010,000Base Bid09 91 15Paint - HM Doors6.0each125.00750Base Bid09 91 15Paint - HM Frames6.0each125.00750Public Works Building09 91 15Paint - HM Doors1.0each125.00125Public Works Building09 91 15Paint - Stair System210.0sqft3.00630Base Bid09 91 15Paint Touch Up Allowance20.0hour80.001,600Base Bid09 91 15Tuffcrete Stain4,905.0sqft1.808,829Base BidTotal153,795Finishes Total1,039,54110 00 00 Specialties10 11 00 Visual Display10 11 16Whiteboard/Tackboard Allowance1.0allow5,000.005,000Base Bid10 12 00Custom Display Cases29.0lnft2,000.0058,000Base BidTotal63,00010 14 00 Signage & Graphics10 14 23Illuminated Letters at Main Entrance16.0each400.006,400Base Bid10 14 23Room Identification Panel Signage1.0allow5,000.005,000Base Bid10 14 23Logo at Council Chambers1.0allow3,000.003,000Base BidTotal14,40010 21 00 Compartments & Cubicles10 21 16Toilet Partitions8.0each1,200.009,600Base Bid10 21 16Toilet Partition Doors6.0each750.004,500Base Bid10 21 16Urinal Screens1.0each600.00600Base BidTotal14,70010 26 00 Wall & Corner Guards10 21 13Corner Guards1.0allow3,000.003,000Base BidTotal3,00010 28 00 Toilet & Bath Accessories10 28 00Bathroom Mirrors19.0each300.005,700Base Bid10 28 00Bathroom Mirrors2.0each300.00600Public Works Building10 28 00Toilet Paper Dispensers23.0each250.005,750Base BidSchematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks10 28 00Toilet Paper Dispensers2.0each250.00500Public Works Building10 28 00Grab Bars45.0each125.005,625Base Bid10 28 00Grab Bars6.0each125.00750Public Works Building10 28 00Soap Dispensers17.0each150.002,550Base Bid10 28 00Soap Dispensers2.0each150.00300Public Works Building10 28 00Paper Towel Dispenser15.0each250.003,750Base Bid10 28 00Paper Towel Dispenser2.0each250.00500Public Works Building10 28 00Sanitary Napkin Disposal19.0each300.005,700Base Bid10 28 00Sanitary Napkin Disposal2.0each300.00600Public Works Building10 28 00Baby Changing Station5.0each500.002,500Base Bid10 28 00Mop & Broom Holder wtih Shelf3.0each250.00750Base Bid10 28 00Shower Rod & Curtain3.0each250.00750Base Bid10 28 00Towel Hook3.0each50.00150Base BidTotal36,47510 44 00 Fire Protection Specialties10 44 00Fire Extinguisher Cabinet Allowance6.0each600.003,600Base BidTotal3,60010 51 00 Lockers10 51 00Fire Department Wardrobe Lockers23.0each550.0012,650Base Bid10 51 00Patrol Wardrobe Lockers7.0each550.003,850Base Bid10 51 00Public Works Building Wardrobe Lockers20.0each550.0011,000Public Works Building10 51 00New Gear Lockers10.0each850.008,500Base Bid10 51 00Remove/Reinstall Existing Gear Lockers34.0each200.006,800Base Bid10 51 00Fire Department Locker Room Benches3.0each600.001,800Base Bid10 51 00Public Works Building Locker Room Benches1.0each600.00600Public Works BuildingTotal45,20010 75 00 Flagpoles10 75 00Flagpole1.0each7,500.007,500Base BidTotal7,500Specialties Total187,87511 00 00 Equipment11 11 00 Vehicle Service Equipment11 11 13Air Compressor1.0allow5,000.005,000Base Bid11 11 26Hotsy Pressure Washer1.0allow5,000.005,000Base BidTotal10,00011 30 00 Residential Equipment11 30 00Fire Department Kitchen Appliances1.0allow15,000.0015,000Base Bid11 30 00Kitchenette Appliances1.0allow2,500.002,500Base Bid11 30 00City Hall Breakroom Appliances1.0allow4,000.004,000Base Bid11 30 00Laundry Equipment1.0allow8,000.008,000Base BidTotal29,500Equipment Total39,50012 00 00 Furnishings12 10 00 Artwork12 10 00Art Display Allowance1.0allow5,000.005,000Base BidTotal5,000Schematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks12 20 00 Window Treatments12 20 00Window Treatments - Manual721.0sqft12.509,013Base BidTotal9,01312 30 00 Manufactured Casework12 32 00Casework256.0lnft450.00115,200Base Bid12 32 00Casework32.0lnft450.0014,400Public Works Building12 32 00Ballistic Council Dias1.0allow45,000.0045,000Base Bid12 36 00Wall-Mounted Countertop (Restroom)56.0lnft175.009,800Base Bid12 36 00Wall-Mounted Countertop69.0lnft175.0012,075Base Bid12 36 00Service Counter33.0lnft200.006,600Base BidTotal203,075Furnishings Total217,08814 00 00 Conveying Systems14 20 00 Elevators14 20 00Passenger Elevator, 2-Stop1.0lsum125,000.00125,000Base BidTotal125,000Conveying Systems Total125,00021 00 00 Fire Supression21 00 00 Fire Protection21 00 00Fire Protection at Brookfield Building16,709.0sqft4.0066,836Base Bid21 00 00Fire Protection at New Additions19,856.0sqft3.2564,532Base Bid21 00 00Fire Protection at Sheriff's Bay760.0sqft3.252,470Sheriff's Bay21 00 00Fire Protection at Public Works Addition2,096.0sqftPublic Works BuildingExcluded - Pending Verification21 00 00Fire Protection at Public Works Renovation1,590.0sqftPublic Works BuildingExcluded - Pending VerificationTotal133,838Fire Supression Total133,83822 00 00 Plumbing22 00 00 Plumbing22 00 00Plumbing & Piping at Brookfield Building16,709.0sqft21.00350,889Base Bid22 00 00Plumbing & Piping at New Additions19,856.0sqft21.00416,976Base Bid22 00 00Plumbing & Piping at Sheriff's Bay760.0sqft10.007,600Sheriff's Bay22 00 00Plumbing & Piping at Public Works Addition1.0lsumPublic Works BuildingExcluded - No Plumbing Expected at Addition22 00 00Plumbing & Piping at Public Works Renovation1.0allow20,000.0020,000Public Works Building22 00 00In-Floor Heat at Aprons & Entry Sidewalk4,962.0sqft11.6557,807Heated Aprons & Entrance SidewalkTotal853,272Plumbing Total853,27223 00 00 Heating, Ventilating, and Air-Conditioning (HVAC)23 00 00 HVAC23 00 00HVAC at Brookfield Building16,709.0sqft19.00317,471Base Bid23 00 00HVAC at New Additions19,856.0sqft19.00377,264Base Bid23 00 00HVAC at Sheriff's Bay760.0sqft19.0014,440Sheriff's Bay23 00 00HVAC at Public Works Addition2,096.0sqft19.0039,824Public Works Building23 00 00HVAC at Public Works Renovation1,590.0sqft10.0015,900Public Works BuildingTotal764,899Heating, Ventilating, and Air-Conditioning (HVAC) Total764,899Schematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks26 00 00 Electrical26 00 00 Electrical26 00 00Electrical at Brookfield Building16,709.0sqft28.00467,852Base Bid26 00 00Electrcial at New Additions19,856.0sqft28.00555,968Base Bid26 00 00Electrical at Sheriff's Bay760.0sqft28.0021,280Sheriff's Bay26 00 00Electrical at Public Works Addition2,096.0sqft25.0052,400Public Works Building26 00 00Electrical at Public Works Renovation1,590.0sqft25.0039,750Public Works Building26 00 00New Lighting at Public Works Garage1.0allowPublic Works BuildingExcludedTotal1,137,250Electrical Total1,137,25027 00 00 Communications27 20 00 Data System27 20 00A/V Cabling & Equipment1.0lsumBase BidExcluded27 20 00Voice/Data Cabling & Devices1.0lsumBase BidExcludedTotalCommunications Total28 00 00 Electronic Safety and Security28 01 00 Electronic Safety and Security28 01 10Security Cabling & Devices1.0lsumBase BidExcludedTotalElectronic Safety and Security Total31 00 00 Earthwork31 10 00 Site Clearing31 13 13Mobilization1.0lsum56,800.0056,800Base Bid31 13 13GPS Setup1.0lsum595.00595Base Bid31 13 13Survey/Layout (For Civil Work)40.0hour148.505,940Base Bid31 13 13Supervision390.0hour139.0054,210Base Bid31 13 13Dust Control10.0hour226.002,260Base Bid31 13 13Remove Trees10.0each550.005,500Base Bid31 16 00Remove Curb & Gutter90.0lnft3.70333Base Bid31 16 00Remove Concrete50.0sqyd33.751,688Base Bid31 16 00Remove Bituminous4,950.0sqyd5.7028,215Base Bid31 16 00Remove Treated Timber500.0lnft2.501,250Base Bid31 16 00Remove Signage3.0each77.00231Base Bid31 16 00Remove Light Pole2.0each576.501,153Base BidTotal158,17531 20 00 Earth Moving31 22 00Strip Topsoil for Reuse690.0cuyd3.502,415Base Bid31 22 00Export Excess Topsoil2,410.0cuyd10.5025,305Base Bid31 22 00Import & Place Sand to Balance875.0cuyd26.2522,969Base Bid31 22 00Finish Grade Building Subgrade2,100.0sqyd1.202,520Base Bid31 22 001.5' Sand Cushion - Import Material1,000.0cuyd35.5035,500Base Bid31 22 00Finish Grade Building Areas2,100.0sqyd1.903,990Base Bid31 22 00Finish Pavement Subgrade6,100.0sqyd1.307,930Base Bid31 22 00Install Fabric6,100.0sqyd2.6015,860Base Bid31 22 0012" Drainage Layer for Pavement Areas2,050.0cuyd27.2555,863Base Bid31 22 00Finish Drainage Layer6,100.0sqyd1.106,710Base Bid31 22 00Class 5 for Pavement Areas1,150.0cuyd35.5040,825Base BidSchematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks31 22 00Finish Class 56,100.0sqyd1.106,710Base Bid31 22 00Grade For Curb2,300.0lnft1.202,760Base Bid31 22 00Backfill Curb & Gutter2,300.0lnft2.305,290Base Bid31 22 00Finish Slab Area Subgrade600.0sqyd1.20720Base Bid31 22 00Sidewalk Sand Cushion375.0cuyd35.7513,406Base Bid31 22 00Sidewalk Class 5 Cushion185.0cuyd42.757,909Base Bid31 22 00Finish Sidewalk Cushion600.0sqyd1.50900Base Bid31 22 00Respread Topsoil in Green Areas700.0cuyd9.706,790Base Bid31 22 00Import Sand/Compost Topsoil900.0cuyd52.5047,250Base Bid31 22 00Finish Grade Sand/Compost Areas900.0sqyd1.201,080Base Bid31 22 00Finish Grade Green Areas4,125.0sqyd1.104,538Base Bid31 22 00Common Excavation2,250.0cuyd5.4012,150Base Bid31 22 00Building Excavation & Backfill1.0lsum49,322.0049,322Base Bid31 22 00Building Excavation1.0lsum3,500.003,500Sheriff's Bay31 22 00Building Excavation & Sitework1.0lsum15,000.0015,000Public Works Building31 23 00Temporary Construction Entrance1.0each1,170.001,170Base Bid31 25 00Silt Fence1,225.0lnft3.504,288Base Bid31 25 00Street Sweeping Allowance40.0hour200.008,000Base Bid31 25 00Snow Removal60.0hour200.0012,000Base Bid31 25 00Catch Basin Protection9.0each175.001,575Base BidTotal424,243Earthwork Total582,41832 00 00 Exterior Improvements32 10 00 Paving32 12 00Standard Asphalt Paving2,115.0sqyd17.5037,013Base Bid32 12 00Asphalt Patching Allowance1,000.0sqft3.003,000Base Bid32 12 00Heavy Duty Asphalt Paving3,250.0sqyd19.0061,750Base Bid32 13 00Heavy Duty Concrete Pavement5,543.0sqft14.0077,602Base Bid32 13 00Heavy Duty Concrete Pavement (Grooved Finish)2,976.0sqft15.2545,384Base Bid32 13 00Heavy Duty Concrete Pavement251.0sqft18.004,518Public Works Building32 13 00Concrete Sidewalk4,482.0sqft8.2536,977Base Bid32 13 00ADA Ramp with Truncated Domes3.0each3,600.0010,800Base Bid32 16 00Concrete Curb & Gutter2,296.0lnft25.0057,400Base Bid32 16 00Curb Replacement Allowance100.0lnft30.003,000Base Bid32 17 00Pavement Markings1.0lsum5,000.005,000Base BidTotal342,44332 30 00 Site Improvements32 31 00Monument Sign1.0eachBase BidExcluded32 36 00Light Bollards5.0each1,200.006,000Base Bid32 36 00Site Signage1.0lsum3,000.003,000Base Bid32 36 00Bike Rack1.0allow500.00500Base Bid32 36 00Bench1.0each1,650.001,650Base BidTotal11,15032 80 00 Irrigation32 84 00Irrigation1.0allow30,000.0030,000Base BidTotal30,00032 90 00 Planting32 92 00Sod3,785.0sqyd10.0037,850Base Bid32 93 00Deciduous Trees18.0each550.009,900Base Bid32 93 00Evergreen Trees8.0each550.004,400Base BidSchematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks32 93 00Ornamental Trees4.0each550.002,200Base Bid32 93 00Landscape Beds6,097.0sqft4.2025,607Base Bid32 93 00Landscaping, Restoration, Misc. Site Finishes1.0allow30,000.0030,000Public Works BuildingTotal109,957Exterior Improvements Total493,55033 00 00 Utilities33 00 00 Utilities33 00 00Traffic Control1.0lsum5,635.005,635Base Bid33 00 00Remove Bituminous, Utility Tie In70.0sqyd24.001,680Base Bid33 00 00Place Class 5 Temp Road Patch70.0sqyd78.755,513Base BidTotal12,82833 10 00 Water Utilities33 11 006" Fittings with Accessories3.0each595.001,785Base Bid33 11 006" Gate Valve with Accessories & Box2.0each2,089.004,178Base Bid33 11 00Connect to Existing Watermain1.0each3,923.003,923Base Bid33 11 006" DIP Watermain200.0lnft72.0014,400Base BidTotal24,28633 30 00 Sanitary Sewer33 31 00Manhole Over Existing Sanitary Pipe1.0each1,291.001,291Base Bid33 31 00PVC Cleanout/Casting1.0each1,396.001,396Base Bid33 31 0048" Sanitary Manhole1.0each6,027.006,027Base Bid33 31 00Sanitary Inverts1.0each957.00957Base Bid33 31 00PVC SDR 26-6120.0lnft58.507,020Base BidTotal16,69133 40 00 Storm Drainage33 41 00Connect to Existing Storm Structure3.0each1,689.005,067Base Bid33 41 0012" RCP Storm Sewer110.0lnft54.255,968Base Bid33 41 0027" Catch Basin3.0each1,781.005,343Base Bid33 41 00Storm Sewer Inverts3.0each869.002,607Base Bid33 41 00Rain Guarding Turret4.0each2,522.0010,088Base BidTotal29,07333 50 00 Fuel Distribution33 51 00CenterPoint Fees & Gas Meter1.0lsumBase BidExcluded Total33 70 00 Electrical Utilities33 70 00Xcel Power Fees1.0lsumBase BidExcludedTotal33 80 00 Communication Utilities33 82 00Comcast Fiber Connection Fees1.0lsumBase BidExcludedTotalUtilities Total82,87740 00 00 Material Processing & Handling Equipment41 22 23 Hoists41 22 23Hoist/Pulley1.0allow8,500.008,500Base BidTotal8,500Schematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name RemarksMaterial Processing & Handling Equipment Total8,50070 00 00 Contingencies70 10 00 Construction Contingency70 10 00Construction Contingency1.0lsum465,210.00465,210Base Bid5%70 10 00Design Contingency1.0lsum930,420.00930,420Base Bid10%70 10 00Construction Contingency1.0lsum8,442.008,442Sheriff's Bay5%70 10 00Design Contingency1.0lsum16,884.0016,884Sheriff's Bay10%70 10 00Construction Contingency1.0lsum4,379.004,379Heated Aprons & Entrance Sidewalk5%70 10 00Design Contingency1.0lsum8,758.008,758Heated Aprons & Entrance Sidewalk10%70 10 00Construction Contingency1.0lsum31,264.0031,264Public Works Building5%70 10 00Design Contingency1.0lsum62,528.0062,528Public Works Building10%Total1,527,885Contingencies Total1,527,88580 00 00 General Conditions/Construction Support & Management80 10 00 General Conditions80 10 00General Conditions1.0lsum253,680.00253,680Base Bid80 10 00Builders Risk Insurance1.0lsumBase BidExcludedTotal253,68080 20 00 Construction Support/Project Management80 20 00Preconstruction Fees (CM)1.0lsum7,500.007,500Base Bid80 21 00Project Reimbursables (CM)1.0allow488,555.00488,555Base Bid80 22 00Construction Management Fee1.0allow73,140.0073,140Base Bid0.65%80 22 00Construction Management Fee1.0allow1,236.001,236Sheriff's Bay0.65%80 22 00Construction Management Fee1.0allow641.00641Heated Aprons & Entrance Sidewalk0.65%80 22 00Construction Management Fee1.0allow4,599.004,599Public Works Building0.65%Total575,671General Conditions/Construction Support & Management Total829,35190 00 00 Other Project Costs90 30 00 Surveying/Testing/Assessments90 30 00Testing & Inspections1.0allow20,000.0020,000Base Bid90 30 00Testing & Inspections1.0allow3,000.003,000Public Works BuildingTotal23,00090 40 00 Permits/Fees90 40 00Permits/Plan Review1.0lsumBase BidExcluded90 40 00SAC/WAC Fees1.0unitsBase BidExcluded90 40 00Permits/Plan Review1.0lsumSheriff's BayExcluded90 40 00Permits/Plan Review1.0lsumHeated Aprons & Entrance SidewalkExcluded90 40 00Permits/Plan Review1.0lsumPublic Works BuildingExcludedTotal90 50 00 Misc. Owner Expenses90 55 00FF&E1.0allowBase BidExcludedTotal90 60 00 Legal/Insurance90 61 00Sales Tax Savings1.0allow-328,605.00-328,605Base Bid90 61 00Sales Tax Savings1.0allow-5,825.00-5,825Sheriff's Bay90 61 00Sales Tax Savings1.0allow-3,021.00-3,021Heated Aprons & Entrance SidewalkSchematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC Takeoff Unit AlternateCSI DescriptionQty Unit Price Total Name Remarks90 61 00Sales Tax Savings1.0allow-21,572.00-21,572Public Works BuildingTotal-359,02390 70 00 Development/Financing90 70 00Payment & Performance Bonds1.0lsum111,409.00111,409Base Bid1%90 70 00Payment & Performance Bonds1.0lsum1,883.001,883Sheriff's Bay1%90 70 00Payment & Performance Bonds1.0lsum977.00977Heated Aprons & Entrance Sidewalk1%90 70 00Payment & Performance Bonds1.0lsum7,005.007,005Public Works Building1%Total121,274Other Project Costs Total-214,749Grand Total SF 12,314,157Schematic EstimateMarch 9, 2021Completed By: AH/JK/DMCity of Lake ElmoLake Elmo City Hall, Fire Station, & LEC City of Lake Emo, Minnesota General Obligation Capital Improvement Plan Bonds for Municipal Facilities Estimated Tax Impact on Example Properties 3 Par Amount of Bonding $14,855,000 Proceeds from Bonds for Construction $14,600,000 Proceeds from Bonds for Cost of Issuance and Capitalized Interest 1 $255,000 Term of Bonds 20 Adjusted City NTC (2019/2020)2 $21,109,191 Average City Levy for Debt Service Payment 4 $732,064 $250,000 $82 $300,000 $100 $350,000 $119 $400,000 $138 $430,200 $149 $450,000 $156 $500,000 $173 $550,000 $195 $600,000 $217 $650,000 $238 $700,000 $260 $750,000 $282 $800,000 $303 $850,000 $325 $900,000 $347 $950,000 $368 $1,000,000 $390 $1,000,000 $668 Notes: 5. Average valued home is estimated at $430,200. RESIDENTIAL HOMESTEAD PROPERTY COMMERCIAL AND INDUSTRIAL 2. The adjusted net tax capacity (NTC) is based on Lake Elmo NTC for Pay 2020 (Pay 2021 is not available as of the date of this report) and is the NTC after fiscal disparity contribution. 4. The City plans to pay a portion of the debt service from net revenues of the utility funds. The utility revenues are not pledged to the bonds. The City is planning to use net revenues of the utility funds to pay 20% of the debt service and plans to annually cancel a portion of the tax levy for debt service on the Bonds to the extent other revenues are deposited into the debt service fund for the Bonds. The net levy included here is calculated based on 80% of the total debt service on the planned 3. All figures are preliminary estimates and are subject to change. 1. The final cost of issuance will vary based upon final terms. 3/10/2021 Preliminary for planning purposes STAFF REPORT DATE: December 15, 2020 CONSENT AGENDA ITEM: Agreement with Leo A Daly TO: Mayor and Council SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: At the October 20, 2020 council meeting, staff was directed to begin contract negotiations with Leo A Daly for architectural and engineering services for the new city hall, fire station and addition to public works. ISSUE BEFORE COUNCIL: Should Council approve the agreement with Leo A Daly?? PROPOSAL DETAILS/ANALYSIS: Included in your packet is the AIA agreement with Leo A Daly for the new city hall, fire station and public works addition. The agreement has been reviewed by legal counsel Jim Strommen at Kennedy and Graven. The anticipated schedule is included in 1.1.4: The Owner's anticipated design and construction milestone dates: .1 Design phase milestone dates, if any: Preliminary Schedule as follows December 17, 2020 - December 31, 2021: Site Due Diligence / Existing Building Verification January 4, 2020 - July 6 , 2021: Design (Schematic Design through Construction Documents) July 7, 2021- August 17, 2021: Bidding Phase .2 Construction commencement date: August l8, 202l .3 Substantial Completion date or dates: Preliminary schedule as follows. To be verified by Construction Manager. June 8, 2022: Addition to Public Works June 30, 2022: Additions to Brookfield office building October 14, 2022: Remodeling of Brookfield office building .4 Other milestone dates: November 18, 2022: Project Closeout. The project schedule was shared with the construction manager, H&U, and they believe it is reasonable but will require all tenants to vacate the Brookfield building by the end of 2021. The agreement further outlines the Architect’s responsibilities through the above phases. In addition to the architect/engineer, the city will need to retain a land surveyor, geo technical engineer, utilize FOCUS engineering for civil up to the site and likely Roseville IT and the Washington Ramsey Suburban Cable staff for IT and AV needs. The Architect will provide a separate bid package for furniture, fixtures and equipment (FFE) for public bidding or procurement through the State Contracts. The process will involve two community engagements (either in person or virtual open houses or online survey) and three public presentation at council meetings with three renderings. FISCAL IMPACT: Compensation is laid out in Article 11. The base fee is $516,720. If the Architect has to perform work after 24 months from the date of approval, there will be additional fees as incurred by the Architect. The fee for the drawings and survey of existing facilities is $7,000. The FFE design is $39,000. All of these fees are consistent with the proposal council saw last month. As noted in the CIP, the costs would be split 80% general fund, 10% water and 10% sewer. OPTIONS: 1) Approve AIA Document B133-2019 with Leo A Daly 2) Amend and then Approve AIA Document B133 with Leo A Daly 3) Do not approve the AIA Document B133 agreement RECOMMENDATION: If removed from the consent agenda: “Motion to approve the AIA Document B133 with Leo A Daly.” ATTACHMENT: • AIA Document B133-2019 with Leo A Daly $W&AIA Document 8133"- 2o1e Etandard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition AGREEMENT made as of the 15th day of December intheyear 2020 (Inwords, indicate day, month øndyeør.)ADDITIONS AND DELETIONS: Ìhe author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Repo/t that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Architecture and Engineering Services for Public Facilities for . City Hall, Fire Department Facility, and Washington County Sheriff s substation - Remodeling and Addition at the existing Brookfield office building. . Public Works Addition and Remodeling. BETWEEN the Architect's client identified as the Owner: Q,{ame, legal status, address, and other information) City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 and the Architect: Qr{ame, legal status, address, and other information) LEO A DALY 730 2"d Avenue South, Suite 1300 Minneapolis, MN 55402 for the following Project: Q,lame, locstion, qnd detqiled description) The Construction Manager (if known): (Name, legal status, address, ønd other information) It is anticipated to be H&U Construction 5555 West 78th Street, Suite A Minneapolis, MN 55439 This document is intended to be used in conjunction with AIA Documents A201-20'17 n, General Conditions of the Contract for Construction; 4133-201grM Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price; and A134-2019rM Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price. AIA Document A.20'lN-20'17 is adopted in this document by reference. Do not use with other general conditions unless this document is modified. The Owner and Architect agree as follows. AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "Amer¡can lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used withoul permission. This document was produced by AIA sofrware at 1'10:38:09 ET on 12lOBl2O20 under Order No.1714899430 which expirês on O111412O21, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org.UsêrNotes: (926183734) lnit. 3 4 5 6 7 I TABLE OF ARTICLES INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES SCOPE OF ARCHITECT'S BASIC SERVICES SUPPLEMENTAL AND ADDITIONAL SERVICES OWNER'S RESPONSIBILITIES COST OF THE WORK COPYRIGHTS AND LICENSES CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 1(l MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPEOFTHEAGREEMENT ARTICLE 1 INITIAL INFORMATION $ 1.1 This Agreement is based on the Initial Information set forth in this Section I . I . (For each item in this section, insert the information or a statement such as "not applicable" or "unlcrrown at time of execution.") S f .1 .f Thc Owner's program for the Project: (Insert the Owner's program, identify documentation that establishes the Owner's program, or state the manner in which the program will be developed) The preliminary fit plans developed in March of 2018 by LEO A DALY will serve as the starting point for the Owner's progrum as well as the related space study andrecommendations prepared by BKV Group in 2017.The program will be reviewed and revised as required as part ofthis project. The scale ofthe program is not anticipated to increase or decrease substantially from the space requirements delineated in Exhibit A - Brookfield Office Building Fit Study or the BKV Facilities Study related to City Hall / Fire Station option located at the Brookfield site. S f.1.2 The Project's physical characteristics: (Identifu or describe pertinent information about the Project's physical charqcteristics, such as size; locøtion; dimensions; geotechnical reports; site boundaries; topographic surveys; trffic and utility studies; availability of public and private utilities ønd services; legal description ofthe site, etc.) .1 City Hall, Fire Station, and Washington County Sheriff s substation: Shall be coJocated at 3880 Laverne Ave. This includes an interior remodel of the Brookfield office building and an addition of fire apparatus bays and council chambers. The design is likely to include construction of approximately 9,375 square feet for City Hall, 22,300 square feet for fire and public safety, including 6 apparatus bays. The adjacent property which the current City Council Chambers is located shall be considered part of the site boundaries for this project. .2 Public Works: Approximately 2,340 square foot addition of Public Works office space at the current Public Works facility located at3445Ideal Ave North. AlADocumentBl33"-20l9,Copyright@20l4,and2019byTheAmericanlnst¡tuteofArch¡tects.All rightsreserved.The"AmericanlnstituteofArchitects,""AlA,", the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used withoul permission. This document was produced by AIA software at t10:38:09 ET on 12lOBl2O20 under Order No.1714899430 which expires on O111412021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentsó Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) lnit. S 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: (Provide total and, if lcnown, a line item breakdown.) Assumed construction cost of $8,832,000. The total project costs are unknown currently. S 1.1.4 The Owner's anticipated design and construction milestone dates: ,1 Design phase milestone dates, if any: Preliminary Schedule as follows December 17,2020 - December 31,2021: Site Due Diligence / Existing Building Verification January 4,2020 - July 6,2021: Design (Schematic Design through Construction Documents) July 1,2021 - August 17,2021: Bidding Phase .2 Construction commencement date: August 18,2021 .3 Substantial Completion date or dates: Preliminary schedule as follows. To be veri{ied by Construction Maaager. June 8, 2022: Addition to Public Works June 30, 2022: Addifions to Brookfield office building October 14,20222 Remodeling of Brookfield office building .4 Other milestone dates: November I 8, 2022: Proj ect Closeout. S f .1 .5 The Owner intends to retain a Construction Manager pursuant to the following agreement: ( Indic ate a gre ement typ e. ) t X 1 AIA Document A133-2019, Standard Form of Agreement Between Owner and Construction Manager at risk where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price. t ] AIA Document A134--2019, Standard Form of Agreement Between Owner and Construction Manager advisor where the basis ofpayment is the cost of work plus a fee without a Guaranteed Maximum Price. S 1.f.6 The Owner's requirements for accelerated or fast-track design and construction, or phased construction are set forth below: (List number and type of bid/procurement packages.) The project delivery method is likely to be Construction Manager at Risk. Currently the project involves designing and constructing around an existing tenant in the Brookfield office building. The tenant's lease expires June 30, 2022.|t is assumed this will require a phased construction approach without the need for separate bid/procurement packages. $ 1.1 .7 The Owner's anticipated Sustainable Objective for the Project: (Identifi and describe the Owner's Sustainable Objectivefor the Project, rf ony.) N/A (Paragraph deleted) S 1.1.8 The Owner identifies the following representative in accordance with Section 5.4 AIA Document 8133* - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA sofiware at l0:38:09 ET on 12lOBl2O20 under Order No.1714899430 which expires on O1l'1412O21, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentso Terms of Servic6. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) 3lnit. (List nøme, øddress, ønd other contact information.) Kristina Handt, City Administrator City of Lake Elmo 3880 Laveme Avenue North Lake Elmo, MN 55042 $ 1.f .9 The persons or entities, in addition to the Owner's representative, who are required to review the Architect's submittals to the Owner are as follows: to whom, upon Owner request, the Architect shall provide submittals for review. 22?2 $ f .1 .10 The Owner shall retain the following consultants and contractors (List name, legal støtus, address, and other contact information.) Construction Manager: (The Construction Manager is identified on the cover pøge. If a Construction Manager has not been retained as of the date of this Agreement, state the anticipated date of retention. If the Architect is to assist the Owner in selecting the Construction Manøger, complete Section 4.1.1.1) Anticipated to be known on or around December 1,2020 .2 Land Surveyor; TBD - LEO A DALY to provide the Owner an RFP to help the Owner solicit the procurement of a survey at the Brookfield site and adjacent properties as well as at the existing Public Works site if deemed necessary. .3 GeotechnicalEngineer: TBD - LEO A DALY to provide the Owner an RFP to help the Owner solicit the procurement of a geotechnical report at the Brookfield site as well as at the existing Public Works site if deemed necessary. .4 Civil Engineer: Focus Engineering, Inc. For any utility work leading to the site property boundary at the Brookflteld site and the Fublic Works site, if required. .5 Other consultants and contractors: (Lisî any other consultants and contractors retained by the Owner.) IT Consultant; Roseville IT S l.f .11 The Architect identifies the following representative in accordance with Section 2.4 (List name, øddress, ønd other contact information.) Todd LaVold, Project Manager LEO A DALY 7302"d Avenue South, Suite 1300 Minneapolis, MN 55402 S f ,f ,12 The Architect shall retain the consultants identified in Sections l.l.l2.l and 1.1.12.2: (List name, Iegal støtus, address, qnd other contact information.) S 1.1.12.1 Consultants retained under Basic Services: AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used w¡thout permission. This document was produced by AIA software at , 10:38:09 ET on 12tO8t2O20 undêr Order No. t Zt ¿gg-9¿¡O which exp¡res on 0111412021 , is not for resale, is licensed for one-time use oñ!, and may only be used in + accordance with th€ AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) lnit. I Structural Engineer: Meyer Borgman Johnson5l0 Marquette Avenue South, Suite 900 Minneapolis, MN 55402 .2 Mechanical Engineer: LEO ê DALY (Paragraphs deleted) .3 Electrical Engineer: LEO A DALY S 1.1.1 2.2 Consultants retained under Supplemental Services: Landscape Architect: Hoisington Koegler Group, Inc 123 North Third Street Suite 100 Minneapolis, MN 55401 $ Lf .13 Other Initial Information on which the Agreement is based: I Nr.e, $ 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect's services, schedule for the Architect's services, and the Architect's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. $ 1.3 The parties shall agree upon protocols goveming the hansmission and use of Instruments of Service or any other information or documentation in digital form. (Paragraph deleted) ARTICLE 2 ARCHITECT'S RESPONSIBILITIES $ 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals. $ 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress ofthe Project. $ 2.3 The Architect shall provide its services in conjunction with the services of a Construction Manager as described in the agreement identifred in Section I .1.5. The Architect shall not be responsible for actions taken by the Construction Manager. $ 2.4 The Architect shall identiff a representative authorized to act on behalf of the Architect with respect to the Project. $ 2.5 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. AIA Document Bl33* - 20{ 9. Copyright @ 2014, and 201 9 by ïhe American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" ãre registered trademarks and may not be used withoul permission. This document was produced by AIA sofiware at 10:38:09 ET on 1210812O20 under Order No.1714899430 which expires on 0111412021, is not for resale, is licensed for one-lime use only, and may only be used in accordance w¡th the AIA Contract Documents@ Terms of Service. To report copyright violat¡ons, e-ma¡l copyright@aia.org. User Notes: (926183734) 5lnit. lnit. $ 2.6 lnsurance. The Architect shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect as set forth in Section I 1.9. S 2.6.f Commercial General Liability with policy limits of not less than three-million dollars ($ $3,000,000 ) for each occurrence and three-million dollars ($ 3,000,000 ) in the aggregate for bodily injury and property damage. S 2.6.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Architect with policy limits of not less than five-hundred thousand dollars ($ 500,000 ) per accident for bodily injrry, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. S 2.6.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.6.I and2.6.2, and in no event shall any excess or umbrella liability insurance provide narrol¡ver coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. S 2.6.4 Workers' Compensation at statutory limits. S 2.6.5 Employers' Liability with policy limits not less than five hundred thousand dollars ($ 500,000 ) each accident, and five hundred thousand dollars ($ 500,000 ) policy limit. S 2.6.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services, with policy limits of not less than two million dollars ($ 2,000,000 ) per claim and two million dollars ($ 2,000,000 ) in the aggregate. See attached Certificate of Liability Insurance. S 2.6.7 Additional lnsured Obligations. To the fullest extent permitted by law, the Architect shall cause the primary polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance policies and shall apply to both ongoing and completed operations. Umbrella policies, if any, shall follow form of the underlying policies. S 2.6.8 The Architect shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 2.6. ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES $ 3.1 The Architect's Basic Services consist of those described in this Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services. S 3.1.1 The Architect shall manage the Architect's services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. $ 3.1.2 The Architect shall coordinate its services with those services provided by the Owner, the Construction Manager, and the Owner's consultants. The Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner, the Conìtruction Manager, and ihe Owner's consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any effor, omission, or inconsistency in such services or information. S 3.1 .3 As soon as practicable after the date of this Agreement, and if requested by Owner or otherwise required herein, the Architect shall submit, for the Construction Manager's review and the Owner's approval, a schedule for the performance of the Architect's seryices. The schedule shall include design phase milestone dates, as well as the anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the Construction Manager's review, for the performance of the Construction Manager's Preconstruction Phase services, for AIA Document 8133" - 2019. Copyright O 2014, and 20'19 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used withôut perm:ss¡on. This document was produced by AIA software at ¡10:38:09 EI on 1210812020 under Order No.1714899430 which expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. Usêr Notes: (926183734) the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. S 3.1.3.1 The Owner agrees that the Architect is not responsible for damages arising from any circumstances beyond the Architect's reasonablc control. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions, natural disasters, fire or other acts of God; riots, war or other emergencies; failure of any governmental agency to act in timely manner; failure of performance by the Owner or the Owner's other designers, contractor, or any oftheir subcontractors; or discovery ofany hazardous substances or differing and unforeseeable site conditions. Notwithstanding the foregoing, time is of the essence to the Owner for the completion of each phase of the Architect's services. The Architect shall timely inform the Owner if the Architect has reason to believe that its final plans and specifications completion date will be delayed for any reason. S 3,f .4 The Architect shall submit information to the Construction Manager and participate in developing and revising the Project schedule as it relates to the Architect's services. The Architect shall review and approve, or take other appropriate action upon, the portion of the Project schedule relating to the performance of the Architect's services. $ 3.1.5 The Architect shall not be responsible for an Owner's directive or substitution, or for the Owner's acceptance of non-conforming work, made or given without the Architect's written approval. $ 3,1.6 The Architect shall, in coordination with the Construction Manager, contact governmental authorities required to approve the Construction Documents. The Architect shall respond to applicable design requirements imposed by those authorities and entities. S 3.f .7 The Architect shall assist the Owner and Construction Manager in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. S 3.1.8 Prior to the Owner's acceptance of the Construction Manager's Guaranteed Maximum Price proposal, or the Owner's approval of the Construction Manager's Control Estimate, as applicable, the Architect shall consider the Construction Manager's requests for substitutions and, upon written request of the Construction Manager, provide clarification or interpretations pertaining to the Drawings, Specifications, and other documents submitted by the Architect. The Architect and Construction Manager shall include the Owner in communications related to substitution requests, clarifications, and interpretations. $ 3.2 Review of the Construction Manageds Guaranteed Maximum Price Proposal or Control Estimate $ 3.2.1 At a time to be mutually agreed upon by the Owner and the Construction Manager, the Construction Manager shall prepare, for review by the Owner and Architect, and for the Owner's acceptance or approval, a Guaranteed Maximum Price proposal or Control Estimate. The Architect shall assist the Owner in reviewing the Construction Manager's proposal or estimate. The Architect's review is not for the purpose of discovering errors, omissions, or inconsistencies; for the assumption of any responsibility for the Construction Manager's proposed means, methods, sequences, techniques, or procedures; or for the verification of any estimates of cost or estimated cost proposals. In the event that the Architect discovers any inconsistencies or inaccuracies in the information presented, the Architect shall promptly noti$ the Owner and Construction Manager. S 3.2.2 Upon authorizationby the Owner, and subject to Section 4.2.1.14, the Architect shall update the Drawings, Specifications, and other documents to incorporate the agreed upon assumptions and clarifications contained in the Guaranteed Maximum Price Amendment or Control Estimate. $ 3.3 Schematic Design Phase Services S 3.3.1 The Architect shall review the program, and other information furnished by the O'ù/ner and Construction Manager, and shall review laws, codes, and regulations applicable to the Architect's services. S 3.3.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notiSr the Owner of (l) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. AIA Document 8133" - 2019. Copyright @ 2014, and 201 9 by The Amer¡can lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Docüments" are reg¡slered trademarks and may not be used wÌthout permission. This document was produced by AIA software at 710:38:09 E'l on 1210812020 under Order No.1714899430 which exp¡res on 0111412021, is not for resale, is licensed for one-time usô only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. Usèr Notes: (926183734) lnit. S 3.3.3 The Architect shall present its preliminary evaluation to the Owner and Construction Manager and shall discuss with the Owner and Construction Manager alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. S 3.3.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, to the Owner and Construction Manager, for the Owner's approval, a preliminary design illustrating the scale and relationship of the Project components. S 3,3.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for Construction Manager's review and the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. S 3.3,5,f The Architect shall consider sustainable design altematives, such as material choices and building orientation, togetherwith other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the \ù/ork. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4.1. S 3,3.5.2 The Architect shall consider with the Owner and the Construction Manager the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule, and budget for the Cost of the rù/ork. $ 3.3.6 The Architect shall submit the Schematic Design Documents to the Owner and the Construction Manager. The Architect shall meet with the Construction Manager to review the Schematic Design Documents. S 3.3.7 Upon receipt of the Construction Manager's review comments and cost estimate at the conclusion of the Schematic Design Phase, the Architect shall take action as required under Section 6.4 and request the Owner's approval of the Schematic Design Documents. If revisions to the Schematic Design Documents are required to comply with the Owner's budget for the Cost of the Work at the conclusion of the Schematic Design Phase, the Architect shall incorporate the required revisions in the Design Development Phase. S 3.3.8 In the further development of the Drawings and Specifications during this and subsequent phases of design, the Architect shall be entitled to rely on the accuracy of the estimates of the Cost of the Work, which are to be provided by the Construction Manager under the Construction Manager's agreement with the Owner. $ 3.4 Design Development Phase Services S 3.4,f Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Construction Manager's review and the Owner's approval. The Design Development Documents shall be based upon information provided, and estimates prepared by, the Construction Manager and shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identifu major materials and systems and establish in general their quality levels. S 3,4.2 Prior to the conclusion of the Design Development Phase, the Architect shall submit the Design Development Documents to the Owner and the Construction Manager. The Architect shall meet with the Construction Manager to review the Design Development Documents. S 3.4.3 Upon receipt of the Construction Manager's information and estimate at the conclusion of the Design Development Phase, the Architect shall take action as required under Sections 6.5 and 6.6 and request the Owner's approval of the Design Development Documents. AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Arch¡tects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA ContraÕt Documents" are reg¡stered lrademarks and may not be used without permission. This document was produced by AIA software at 10:38:09 ET on 1210812O20 under Order No.17'14899430 which expires on 0111412O21, ¡s not for r6sale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) Ilnit. $ 3.5 Construction Documents Phase Services S 3.5,f Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Construction Manager's review and the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Construction Manager will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. S 3.5.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. S 3.5.3 During the development of the Construction Documents, if requested by the Owner, the Architect shall assist the Owner and Construction Manager in the development and preparation of (1) the Conditions of the Contract for Construction (General, Supplementary and other Conditions) and (2) a project manual that includes the Conditions of the Contract for Construction and Specifications, and may include sample forms. S 3.5.4 Prior to the conclusion of the Construction Documents Phase, the Architect shall submit the Construction Documents to the Owner and the Construction Manager. The Architect shall meet with the Construction Manager to review the Construction Documents. S 3.5.5 Upon receipt of the Construction Manager's information and estimate at the conclusion of the Construction Documents Phase, the Architect shall take action as required under Section 6.7 andrequest the Owner's approval of the Construction Documents. $ 3.6 Construction Phase Services S 3.6.1 General $ 3.6.1.f The Architect shall provide admínistration of the Contract between the Owner and the Construction Manager as set forth below and in AIA Document A20l rM-2017 , General Conditions of the Contract for Construction. If the Owner and Construction Manager modiff AIA Document 4201-2017, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. The term "Contractor" as used in A20l-2017 shall mean the Construction Manager. S 3.6.1.2 Subject to Section 4.2,the Architect's responsibility to provide Construction Phase Services commences upon the Owner's acceptance of the Construction Manager's Guaranteed Maximum Price proposal, the Owner's approval of the Construction Manager's Control Estimate, or by a written agreement between the Owner and Construction Manager which sets forth a description of the lù/ork to be perforrned by the Construction Manager prior to such acceptance or approval. Subject to Section 4.2, and except as provided in Section 3.6.6.5, the Architect's responsibility to provide Construction Phase Services terminates on the date the Architect issues the final Certificate for Payment. S 3.6.f .3 The Architect shall advise and consult with the Owner and Construction Manager during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Construction Manager's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Construction Manager or of any other persons or entities performing portions of the Work. S 3.6.2 Evaluations of the Work S 3.6.2.1 The Architect shall visit the site as required in Section 4.2.3,to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site observations to check the quality or quantity of the rù/ork. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (l) known deviations from the Contract AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," lhe AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used w¡thout permission. This document was produced by AIA sofrware at 10:38:09 ET on 1210812O20 under Order No.17'14899430 which expires on 0111412O21, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@a¡a.org. User Notes: (926183734) 9lnit. Documents, (2) known deviations from the most recent construction schedule submitted by the Construction Manager, and (3) defects and deficiencies observed in the Work. S 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. rùy'henever the Architect considers it necessary or advisable, the Architect shall have the authority to require observations or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Construction Manager, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. S 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of the Contract Documents on written request of either the Owner or Construction Manager. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. S 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documcnts and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful perfoÍnance by both Owner and Construction Manager, shall not show partiality to either, and shall not be liable for results ofinterpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. The Architect shall not be liable to the Owner or the Construction Manager for decisions regarding purely aesthetic interpretations rendered in good faith. S 3.6.2.5 Unless the Owner and Construction Manager designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A20l-2017, the Architect shall render initial decisions on Claims between the Owner and Construction Manager as provided in the Contract Documents. S 3.6.3 Certificates for Payment to Construction Manager $ 3.6.3.f The Architect shall review and certi$ the amounts due the Construction Manager and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Construction Manager's Application for Payment, that, to the best of the Architect's knowledge, information and beliei the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Construction Manager is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. S 3,6.3,2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site observations to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences orprocedures, (3) reviewed copies ofrequisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Construction Manager's right to payment, or (4) ascertained how or for what purpose the Construction Manager has used money previously paid on account of the Contract Sum. $ 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. S 3.6.4 Submittals S 3.6.4.1 The Architect shall review the Construction Manager's submittal schedule and shall not uffeasonably delay or withhold approval of the schedule. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect's professional judgment, to permit adequate review. S 3.6.4.2 The Architect shall review , and take appropriate action upon, the Construction Manager's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Construction Manager's responsibility. The AIA Document 8133" - 2019. Copyright O 2014, and 201 9 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are reg¡stered trademarks and may not be used w¡thout permission. This document was produced by AIA sofrware at ,¡ ¡'10:38:09 ET on 1210812O20 under Order No.1714899430 which expires on O111412O21 , is not for resale, is licensed for one-time use only, and may only be used in ¡ v accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copydght@aia.org. Use¡ Notes: (926183734) lnit. lnit. Architect's review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect's review of a specific item shall not indicate approval of an assembly of which the item is a component. The Architect's review shall not constitute approval of a deviation from the requirements of the Contract Documents unless the Contractor has specifically informed the Architect in writing of such deviation at the time of submittal and the Architect has given written acknowledgement of the specific deviation. $ 3,6.4.3 If the Contract Documents specifically require the Construction Manager to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Architect shall speciff the appropriate performance and design criteria that such services must satis$. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Construction Manager's design professional, provided the submittals bear such professional's seal and signature when submitted to the Architect. The Architect's review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy ofthe services, certifications, and approvals performed or provided by such design professionals. S 3.6.4.4 Subject to Section 4.2, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need ofclarification and the nature ofthe clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. $ 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Construction Manager in accordance with the requirements of the Contract Documents. S 3.6.5 Changes in the Work S 3.6.5.1 The Architect may order minor changes in the rù/ork that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to Section 4.2,the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. $ 3.6.5.2 The Architect shall maintain records relative to changes in the rrl/ork. S 3.6.6 Project Completion S 3.6.6.1 The Architect shall:.1 conduct observations to determine the date or dates of Substantial Completion and the date of final completion .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and received from the Construction Manager; and .4 issue a final Certificate for Payment based upon a final observation indicating that, to the best of the Architect's knowledge, information, and belief; the Work complies with the requirements of the Contract Documents. S 3,6.6.2 The Architect's inspections shall be conducted with the Owner to (l) check conformance of the Work with the requirements of the Contract Documents and (2) veriff the accwacy and completeness of the list submitted by the Construction Manager of Work to be completed or corrected. S 3.6.6.2.1 The Architect will conduct (l) punch-list of each building, and (l) substantial completion observation of the work of each building. If additional punch list observations or on-site reviews for compliance of punch-list of project completion are requested by the CM or Owner, the Architect may charge hourly services for all additional observations, including the costs of architects time for travel, mileage and incidentals. AIA Document B{ 33* - 2019. Copyright @ 2014, and 201 9 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used w¡thout permission. This document was produced by AIA software at .¡ 110:38:09 ET on 1210812O20 under Order No.1714899430 which expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be used in accordancê with the AIA Contract Documentso Terms of Service. To report copyright violations, e-mail copyright@aia.org. Use¡ Notes: (926183734) S 3.6.6,3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Conskuction Manager, including the amount to be retained from the Contract Sum if any, for final completion or correction of the Work. S 3.6.6.4 The Architect shall forward to the Owner the following information received from the Construction Manager: (l) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemniffing the Owner against liens; and (3) any other documentation required of the Construction Manager under the Contract Documents. S 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES $ 4,1 Supplemental Services S 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Designate the Architect's Supplemental Services and the Owner's Supplementøl Services requiredþr the Project by indicating whether the Architect or Owner shall be responsiblefor providing the identified Supplemental Service. Insert a description of the Supplemental Sewices in Section 4.1.2 below or attach the description of services as an exhibit to this Agreement.) AIA Document 8133'- 2019. Copyright @ 2014, and 2019 by The American lnst¡tute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA sofrware at .¡ a10:38:09 ET on 1210812020 under Order No.1714899430 which expires on 0111412021 , is not for resale, is licensed for one-time us€ only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) lnit. Supplemental Services Responsibili$ (Architect, Owner, ot' not provided) e 4.1 .1 .l Assistance with Selection of Construction Manaser Not provided S 4.1.1.2 Prosrammins Architect e 4.1.1.3 Multiole Preliminarv Desisns Architect S 4.1.1.4 Measured drawinss Architect S 4.1.1.5 Existing facilities surveys Architect I 4.1.1.6 Site evaluation and olannins Architect S 4.1.1.7 Buildine Information Model management responsibilities Architect S 4.1.1.8 Development of Building Information Models for post construction use Not provided S 4.1.1,9 Civil eneineerine Architect I 4.1,1.10 Landscaoe desieï Architect S 4.l.l.ll Architectural interior desisn Architect ô 4.1.1.12 Value analvsis Architect S 4.1.1.13 Cost estimating Not provided e 4.1.1 .14 On-site oroiect renresentation Not provided Q 4.1 .1 .15 Conformed documents for construction Architect e 4.1,1,16 As-desicned record drawinss Not provided S 4.1 .1 .17 As-constructed record drawinss Not provided S 4.1.1.18 Post-occupancy evaluation Not provided 6 4.1 .1 .19 Facilitv sunoort services Not provided S 4.1.1.20 Tenant-related services Not provided S 4.1.1.21 Architect's coordination of the Owner's consultants Architect $ 4.1.1.22 Telecommunications/data desisn Owner I 4.1,1,23 Securiw evaluation and olannins Architect S 4.1.1.24 Commissionins Not provided G 4.1 .1.25 Sustainable Proiect Services DWSuant to Section 4.1 .3 Not provided S 4.1.1.26 Historic þreservation Not provided e 4.1.1.27 Furniture. fumishinss. and equioment desier Architect S 4.1.1.28 A/VDesien Owner Q 4.1,1.29 Communitv Ensasement Architect S 4.1.1 .30 Renderinss and Presentations Architect S 4.1.1.31 Fire Protection.Architect S 4.1.1.32 Life Safety, Mass Notification. Fire Detection and Alarm Architect S 4.1,1.33 Access Control Architect Q 4.1.1.34 Surveillance Owner lnit. S 4.1.2 Description of Supplemental Services $ 4.1 .2.1 A description of each Supplemental Service identifred in Section 4. 1 . I as the Architect's responsibility is provided below. (Describe in detail the At'chitect's Supplemental Seruices identiJìed in Section 4. I . I or, if set forth in an exhibit, identify the exhibit. The AIA publishes a number of Standard Form of Architect's Services documents that can be included as an exhibit to describe the Architect's Supplemental Services.) AIA Oocument 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are reg¡stered trademarks and may not be used w¡thout permission. This document was produced by AIA soft\¡/are at ,t 210:38:09 ET on 12lOBl2O20 under Order No.1714899430 which expires on O1t1412O21, is not for resale, is licensed for one-time use only, and may only be used in I e accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) .l Programming: The preliminary fit plans developed in March of 2018 by LEO A DALY will serve as the starting point for the Owner's program as well as the related space sfudy and recommendations prepared by BKV Group in2017. The program will be reviewed and revised as required..2 Multiple Preliminary Designs: The Architect will provide up to three (3) preliminary design options for the Work located at the Brookfield site and up to three (3) preliminary options for the Vy'ork located at the Public Works site. Measured drawings: The Architect will review Owner provided drawings of the existing Brookfield and Public Works building, prepare REVIT models based upon these drawings, and veriff the existing conditions against thc model as required. Verification shall include structural columns and grids, bearing and shear walls, major floor openings and stair locations, and major wall and architectural features. Mechanical and Electrical system locations within the Brookfield building are not included in this Supplemental Service as these systems are anticipated to be demolished as part of the Project. This Supplemental Service does not include field measurements of individual structural components should this information not be available to the Architect via existing drawings. Existing facilities surveys: The basis for this Supplemental Service shall be Measured drawings. The Architect, upon completion of the Measured drawing, will review the existing condition of the Brookfield building and the Public Works building. The Architect will provide a surnmary of the conditions of each major component of the building including site, envelope, architectural features/finishes, conveying systems, mechanical, and electrical systems. Building Information Model management responsibilities: Limited to the Architect's instrument of service. Civil Engineering; Limited to site boundaries at Brookf,reld site and Public rüorks site. Landscape Design: Limited to the Brookfield site and the Public Works site. Architectural Interior Design: Limited to the Brookfield building and any additions as well as any addition or areas directly remodeled within the Public \Vorks building. .9: Value Analysis: Limited to responsibilities listed in Article 6.4. t0:Conformed documents for construction: Limited to Construction Documents modified to include any addenda issued during the bidding process and accepted alternates. ll Architect's coordination of the Owner's consultants: Limited to coordination with the City of Lake Elmo's IT consultant, Roseville IT. Roseville IT shall provide design guidance for the Architect to provide conduit and rough ins for structured cabling, voice, and data communications, l2 Security evaluation and planning: Architect will provide best practice planning for public works, city hall, fire station, and police station design. l3 Furniture, furnishings, and equipment design: The Architect will provide design and specifications for a separate fumiture bid package for public bidding or for procurement through State of Minnesota furniture contracts. Specialized Fire Department or Public Works equipment specifications shall be provided by the Architect or the Owner and determined on a case by case scenario. 14 Community Engagement: Limited to two (2) in person or virtual open houses and / or one (l) online survey 15 Renderings and Presentations: Public presentations limited to three (3) City Council Meetings. Presentation renderings limited to three (3) Schematic Design renderings (one exterior rendering at the Brookfield site, one interior rendering at the Brookfield site, and one exterior rendering at the Public Vy'orks site, or any combination of three renderings). These renderings and the scope of this Supplemental Service is limited to updating the Schematic Design renderings during the Design Development phase. AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Arch¡tects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are reg¡stered lrademarks and may not be used w¡thout permission. This document was produced by AIA software at 1 0:38:09 Êf on 1210812O20 under Order No.1 714899430 which expires on 0111412O21, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@a¡a.org. User Notes: (926183734) .4 5 6 7 8 lnit.14 l6 Fire Protection: Architect to provide diagrammatic drawings and specifications to allow Design/Build fire protection contractors to bíd this Project. t'7 Life Safety, Mass Notification, and Fire Detection and Alarm: Architect will incorporate life safety, mass notification, and fire detection and alarm drawings and specifications into the Construction Documents. l8 Access Control: Architect will incorporate access control drawings and specifications, associated door hardware specifications, and low voltage drawings and specifications to allow for the access control system to be publicly bid. S 4.1 .2.2 A description of each Supplemental Service identified in Section 4. I . I as the Owner's responsibility is provided below. (Describe in detail the Owner's Supplemental Services identified in Section 4.1.1 or, if setforth in an exhibit, idenffi the exhibit.) I Telecommunications/data design: Design and documentation provided by the City of Lake Elmo's IT consultant, Roseville IT. A/V Design: It is anticipated that the City will procure A/V system design and equipment. Leo A Daly will coordinate locations and equipment for the system specified and provided by others. Pathways will be provided by LEO A DALY as directed by others. .J .2 Surveillance: It is anticipated that the City will procure security system design and equipment, integrated through their IT provider. Leo A Daly will coordinate locations and equipment for the system specified and provided by others. Pathways will be provided by LEO A DALY as directed by others. (Paragraph deleted) $ 4.2 Architect's Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section I I .3 and an appropriate adjustment in the Architect's schedule. S 4.2.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notiff the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner's written authorization:.l Services necessitated by a change in the Initial Information, previous instructions or recommendations given by the Construction Manager or the Owner, approvals given by the Owner, or a material change in the Project including size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or bid packages in addition to those listed in Section 1.1.6;.2 Making revisions in Drawings, Specifications, or other documents (as required pursuant to Section 6.7), when such revisions are required because the Construction Manager's estimate of the Cost of the Work, Guaranteed Maximum Price proposal, or Control Estimate exceeds the Owner's budget, except where such exc€ss is due to changes initiated by the Architect in scope, capacities of basic systems, or the kinds and qualrty of materials, finishes, or equipment; .3 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service;.4 Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; ,5 Services necessitated by decisions of the Owner or Construction Manager not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors .6 Preparing digital ;models or other design documentation for transmission to the Owner's consultants and contractors, or to other Owner- authorized recipients, AIA Document 8133" - 2019, Copyright @ 2014, and 2019 by The American lnst¡tute of Architects. All rights reserved. The "American lnst¡tute of Architects," "AlA," the AIA Logo, and "AlA Contract Documenls" are registered trademarks and may not be used w¡thoüt permiss¡on. This document was produced by AIA software at ,¡ q '10:38:09 ET on 1210812020 under Order No.1714899430 which exp¡res on01h4l2Ù21, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentòo Terms of Service. To rêport copyright violations, e-mail copyrlght@aia.org. User Notes: (926183734) lnit. .7 .8 .9 Preparation of design and documentation for altemate bid or proposal requests proposed by the Owner or Construction Manager. Preparation for, and attendance at, a public presentation, meeting or hearing in excess ofthose outlined in $ 4.r.2.1.15 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; Consultation conceming replacement of V/ork resulting from fire or other cause during construction; or Assistance to the Initial Decision Maker, if other than the Architect. Services necessitated by replacement of the Construction Manager or conversion of the Construction Manager as constnrctor project delivery method to an altemative project delivery method, Services necessitated by the Owner's delay in engaging the Construction Manager, Making revisions to the Drawings, Specifications, and other documents resulting from agreed-upon assumptions and clarifications included in the Guaranteed Maximum Price Amendment or Control Estimate; and Making revisions to the Drawings, Specifications, and other documents resulting from substitutions included in the Guaranteed Maximum Price Amendment or Control Estimate. .10 .11 .12 .13 .14 .15 S 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, noti$r the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect's notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner's determination. The Owner shall compensate the Architect for the services provided prior to the Architect's receipt of the Owner's notice: .1 Reviewing a Construction Manager's submittal out of sequence from the submittal schedule approved by the Architect; .2 Responding to the Construction Manager's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Construction Manager from a careful study and comparison of the Contract Documents, field conditions, other Owner-provided information, Construction Manager-prepared coordination drawings, or prior Project correspondence or documentation;,3 Preparing Change Orders, and Construction Change Directives that require evaluation of the Construction Manager's proposals and supporting data, or the preparation or revision of Instruments of Service; ,4 Evaluating an extensive number of Claims as the Initial Decision Maker; or .5 Evaluating substitutions proposed by the Owner or Construction Manager and making subsequent revisions to Instruments of Service resulting therefrom. $ 4.2.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. V/hen the limits below are reached, the Architect shall notiff the Owner: .1 Two ( 2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Construction Manager.2 Twenty ( 20 ) visits to the site by the Architect during construction ,3 Two ( 2 ) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents ,4 two ( 2 ) inspections for any portion of the Work to determine final completion S 4,2.4 Except for services required under Section 3.6.6.5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after (l) the date of Substantial Completion of the Work or (2) the initial date of Substantial Completion identified in the agreement between the Owner and Contractor, whichever is eadier, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. S 4.2.5 If the services covered by this Agreement have not been completed within twenty-four ( 24 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES $ 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "Amer¡can lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used wjthout permission. This document was produced by AIA sofrware at 10:38:09 ET on 1210812020 under Order No.1714899430 which expires on 01h412O21, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentso Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) lnit.16 objectives; schedule; constraints and criteria, including space requirements and relationships; flexibility; expandability; special equipment; systems; and site requirements. $ 5.2 The Owner shall retaín a Construction Manager to provide services, duties, and responsibilities as described in the agreement selected in Section L 1.5. $ 5.3 The Owner shall establish the Owner's budget for the Project, including (l) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner's budget for the Project as necessary throughout the duration ofthe Project until final completion. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notiff the Architect and Construction Manager. The Owner and the Architect, in consultation with the Construction Manager, shall thereafter agree to a corresponding change in the Project's scope and quality. S 5.3.1 The Owner acknowledges that accelerated, phased or fast-track scheduling provides a benefit, but also carries with it associated risks. Such risks include the Owner incurring costs for the Architect to coordinate and redesign portions of the Project affected by procuring or installing elements of the Project prior to the completion of all relevant Construction Documents, and costs for the Construction Manager to remove and replace previously installed rù/ork. If the Owner selects accelerated, phased or fast-track scheduling, the Owner agrees to include in the budget for the Project sufficient contingencies to cover such costs. $ 5.4 The Owner shall identiÛr a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress ofthe Architect's services. Architect understands and agrees that any Additional Services, Change Orders, or material modifications to Basic Services will need to be approved by Owner's City Council. $ 5.5 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines ofstreets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions, and other necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. $ 5.6 The Owner shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations ofsoil bearing values, percolation tests, evaluations ofhazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. $ 5.7 The Owner shall provide the Supplemental Services designated as the Owner's responsibility in Section 4.1.1 (Paragraph deleted) $ 5.9 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated as the responsibility of the Architect in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants and contractors maintain insurance, including professional liability inswance, as appropriate to the services or work provided. $ 5.10 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. $ 5.11 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. AIA Document 8133" - 2019, Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documenls" are reg¡slered trademarks and may not be used without permiss¡on. This document was produced by AIA sofrware at .¡ 710:38:09 ET on 1210812020 under Order No.1714899430 which expires on O'111412021 , is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@a¡a.org. Uscr Notes: (926183734) lnit. $ 5,12 The Owner shall provide prompt written notice to the Architect and Construction Manager if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. $ 5.13 The Owner shall include the Architect in all communications with the Construction Manager that relate to or affect the Architect's seryices or professional responsibilities. The Owner shall promptly notifr the Architect of the substance of any direct communications between the Owner and the Construction Manager otherwise relating to the Project. Communications by and with the Architect's consultants shall be through the Architect. $ 5.14 The Owner shall coordinate the Architect's duties and responsibilities set forth in the Agreement between the Owner and the Construction Manager with the Architect's services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Construction Manager, including the General Conditions of the Contract for Construction. $ 5.15 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Construction Manager to provide the Architect access to the \ù/ork wherever it is in preparation or progress. $ 5.16 Within l5 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. ARTICLE 6 COST OF THE WORK $ 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include the Construction Manager's general conditions costs, overhead, and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise fumished by, the Owner. The Cost of the Work does not include the compensation of the Architect; the compensation of the Construction Manager for Preconstruction Phase services; the costs of the land, rights-of-way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. $ 6.2 The Owner's budget for the Cost of the Work is provided in the Initial Information and shall be adjusted throughout the Project as required under Sections 5.3 and 6.4. Evaluations of the Owner's budget for the Cost of the Work represent the Architect's judgment as a design professional. $ 6.3 The Owner shall require the Construction Manager to include appropriate contingencies for design, bidding or negotiating, price escalation, and market conditions in estimates of the Cost of the Work. The Architect shall be entitled to rely on the accuracy and completeness of estimates of the Cost of the Work the Construction Manager prepares as the Architect progresses with its Basic Services. The Architect shall prepare, as an Additional Service, revisions to the Drawings, Specifications or other documents required due to the Construction Manager's inaccuracies or incompleteness in preparing cost estimates, or due to market conditions the Architect could not reasonably anticipate. The Architect may review the Construction Manager's estimates solely for the Architect's guidance in completion of its services, however, the Architect shall report to the Owner any material inaccuracies and inconsistencies noted during any such review. S 6,3.f If the Architect is providing cost estimating services as a Supplemental Service, and a discrepancy exists between the Construction Manager's cost estimates and the Architect's cost estimates, the Architect and the Construction Manager shall work together to reconcile the cost estimates. S 6.4 It prior to the conclusion of the Design Development Phase, the Construction Manager's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Vy'ork, the Architect, in consultation with the Construction Manager, shall make appropriate recommendations to the Owner to adjust the Project's size, quality or budget for the Cost of the \Vork, and the Owner shall cooperate with the Architect in making such adjustments. $ 6.5 If the Construction Manager's estimate of the Cost of the Work at the conclusion of the Design Development Phase exceeds the Owner's budget for the Cost of the Vy'ork, the Owner shall .l give written approval of an increase in the budget for the Cost of the Work; ,2 terminate in accordance with Section 9.5; .3 in consultation with the Architect and Construction Manager, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The Amer¡can lnstitute of Architects. All rights reserved. The "Amencan lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used w¡lhout permission. This document was produced by AIA sofrware at ,l n'10:38:09 ET on 1210812020 under Order No.1714899430 which expires on 0111412021, is not for resale, is licensêd for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) Init. Init. .4 implement any other mutually acceptable altemative. $ 6.6 If the Owner chooses to proceed under Section 6.5.3, the Architect, without additional compensation, shall incorporate the revisions in the Construction Documents Phase as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Design Development Phase Services, or the budget as adjusted under Section 6.5. I . The Architect's revisions in the Construction Documents Phase shall be the limit of the Architect's responsibility under this Article 6. $ 6.7 After incorporation of modifications under Section 6.6, the Architect shall, as an Additional Service, make any required revisions to the Drawings, Specifications or other documents necessitated by the Construction Manager's subsequent cost estimates, the Guaranteed Maximum Price proposal, or Control Estimate that exceed the Owner's budget for the Cost of the Work, except when the excess is due to changes initiated by the Architect in scope, basic systems, or the kinds and quality of materials, finishes or equipment. ARTICLE 7 COPYRIGHTS AND LICENSES $ 7,1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting parby is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. $ 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. $ 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations under this Agreement, including prompt payment of all sums due, pursuant to Article 9 and Article I 1. The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Construction Manager, Subcontractors, Sub-subcontractors, and suppliers, as well as the Owner's consultants and separate çontractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4,the license granted in this Section 7.3 shall terminate. S 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of Service, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemniff and hold harmless the Architect and its consultants from all costs and expenses, including the cost ofdefense, related to claims and causes ofaction asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. $ 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another parly without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. $ 7.5 Except as otherwise stated in Section 7.3,the provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES $ 8.1 General S 8.f .1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8. I . I . AIA Document 8133" - 2019, Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AfA Contract Documents" are registered trademarks and may not be used without permission. Th¡s document was produced by AIA software at ,¡ q 10:38:09 ET on'1210812020 under Order No.1714899430 which expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. Usêr Notes: (926183734) I $ 8.1 ,2 To the extent damages within the Project aÍea are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A20l-2017, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the Construction Manager, contractors, consultants, agents and employees of any of them, similar waivers in favor of the other parties enumerated herein. S 8.1.3 The Architect shall indemnify and hold the Owner and the Owner's officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attomeys' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the Architect, its employees and its consultants in the performance of professional services under this Agreement. The Architect's obligation to indemniff and hold the Owner and the Owner's offrcers and employees harmless does not include a duty to defend. The Architect's duty to indemniff the Owner under this Section 8.1.3 shall be limited to the insurance claim limits without regard to the amount available in the aggregate of the insurance coverage required by this Agreement. S 8.f .4 The Architect and Owner waive consequential damages for claims, disputes, or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. $ 8.2 Mediation $ 8,2,1 Any claim, dispute, or other matter in question arising out of or related to this Agreement shall be subject to mediation. Mediation shall not be a condition precedent to the commencement of binding dispute resolution but shall be carried out between the parties in good faith prior to the commencement of litigation discovery. S 8,2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement.. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding'dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement ofthe parties or court order. Ifan arbifration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection ofthe arbitrator(s) and agree upon a schedule for later proceedings. $ 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. S 8,2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box.) t I Arbitration pursuant to Section 8.3 of this Agreement I X I Litigation in a court of competent jurisdiction t I Other: (Specify) If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competentjurisdiction. I e"røgraphs deleted) AIA Document 8133'- 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnst¡tute of Architects," "AlA," the AIA Logo, and "AlA Conlract Documents" are registered trademarks and may not be used wìthout permiss¡on. This document was produced by AIA software at 10:38:09 ET on 1210812O20 under Order No.'|714899430 which expires on 0111412021,ls not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentso Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) lnit.20 s 8,3 NOT USED $ 8.3.4 Consolidation or Joinder S 8.3,4,f Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (l) the arbitration agreement governing the other arbihation permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). S 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. S 8,3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights ofjoinder and consolidation as the Owner and Architect under this Agreement. $ 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION $ 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the intemrption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. $ 9,2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the intemrption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. $ 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect the Architect may terminate this Agreement by giving not less than seven days' written notice. $ 9.4 Either parf may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the parby initiating the termination. $ 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. $ 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9 .3, the Owner shall compensate the Architect for services performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Architect's termination of consultant agreements. $ 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the Architect the following fees: (Set forth below the ømount of any termination or licensing fee, or the method .for determining any termination or licensing fee.) I Termination Fee: AIA Document 8133" - 2019. Copyright @ 20'14, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AfA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA sofrware at 2.¡10:38:09E'fon12lOBl2O20underOrderNo.l714899430whichexpireson01l'l4l212'l,isnotforresale,islicensedforone-timeuseonly,andmayonlybeusedin -' accordance with thê AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) lnit. N/A Licensing Fee if the Owner intends to continue using the Architect's Instruments of Service N/A $ 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. $ 9.9 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 9.7. S9.l0AllthesectionsinthisArticlearesubjecttothePromptPaymentoflocalGovernmentBills,Minn. Stat.54'11.425 ("Prompt Payment Act"). ARTICLE 10 MISCELLANEOUS PROVISIONS $ 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction's choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govem Section 8.3. $ 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A20l-2017, General Conditions of the Contract for Construction, except as modified in this Agreement. The term "Contractor" as used in A201-2017 shall mean the Construction Manager. $ 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement, including any payments due to the Architect by the Owner prior to the assignment. $ 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. $ 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a çause of action in favor of, a third parfy against either the Owner or Architect. $ 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal o{ or exposure ofpersons to, hazardous materials or toxic substances in any form at the Project site. $ 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. (Paragraphs deleted) $ 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement AIA Document Bl33'- 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American Institute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA sofrware at 2210:38:09ETonl2l08l2020underOrderNo.1714899430whichexpireson0111412021,isnotforresale,islicensedforone-timeuseonly,andmayonlybeusedin -- accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@a¡a.org. User Notes: (926183734) .2 lnit. shall be construed, to the fullest extent permitted by law, to give effect to the parties' intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION $ ll.lFortheArchitect'sBasicServicesdescribedunderArticle3,theOwnershallcompensatetheArchitectasfollows: Stipulated Sum (Insert amount) Based upon the construction cost listed in Section 1.1.3. Five-hundred-sixteen thousand and six-hundred and seventy-two dollars ($5 1 6,720). Percentage Basis: N/A (Insert percentage value) Other (Describe the method of compensation) $ l'l .2 For the Architect's Supplemental Services designated in Section 4.1 .l and, for any Susøinability Services required pursuant to Section 4.1.3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation. If necessary, list speciJìc services to which particular methods of compensation apply.) Supplemental Services: $ 4.1.1.4 Measured drawings and $4.I.L5 Existing facility surveys - $7,000. Supplemental Servics: S 4.1.1.27 Furniture, fumishings, and equipment design - $39,000. All other Supplemental Services listed in $ 4.1.1 are included in the Architect's Basic Services. $ 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2,the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) Hourly per Architect's 2021 rate schedule. Refer to Section I I .7 for rates. $ ll.4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in Sections ll .2 or 11.3, shall be the amount invoiced to the Architect plus five percent (5 %), or as follows: (Insert amount of, or basis for computing, Architect's consultants' compensation for Supplemental or Additional Services.) $ I1.5 When compensation for Basic Services is based on a stipulated sum or a percentage basis, the proportion of compensation for each phase of services shall be as follows: 1 .2 .3 .1 .2 .J Schematic Design Phase Design Development Phase Construction Documents Phase Bidding and Negotiation Construction Phase Fifteen Twenty-five Thirty-five Five Twenty percent ( percent ( percent ( percent ( 15 25 35 5 20 %) %) %) %) Total Basic Compensation one hundred percent ( 100 %) The Owner acknowledges that with an accelerated Project delivery, multiple bid package process, or Construction Manager as constructor project delivery method, the Architect may be providing its services in multiple Phases AIA Document Bl33'- 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstilute of Architects," "AlA," the A'A Logo, and "AlA Contract Documents" are registered trademarks and may not be used w¡thout permiss¡on. This document was produced by AIA sofrware at 2210:38:09ETon1210812120underOrderNo.1714899430whichexpiresonO1l14l2O21,isnotforresale,islicensedforone-timeuseonly,andmayonlybeusedin -- accordance with thô AIA Contract Documentso Terms of Service. To report copyright violat¡ons, e-mail copyright@aia.org. User Notes: (926'183734) lnit. simultaneously. Therefore, the Architect shall be permitted to invoice monthly in proportion to services performed in each Phase of Services, as appropriate. $ I 1 .6 rWhen compensation identified in Section I I . I is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner's most recent budget for the Cost of the Work. Compensation paid in previous progress payments shall not be adjusted based on subsequent updates to the Owner's budget for thc Cost of the Work. S f I .6.f When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not constructed, compensation for those portions ofthe Project shall be payable to the extent services are performed on those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. $ 11.7 The hourly billing rates for services of the Architect and the Architect's consultants are set forth below. The rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) I See below Employee or Category Principal in Charge Project Manager Architectural / Engineering Technical Leader Visualization Senior Architect / Engineer Architect / Engineer Senior Interior Designer Interior Designer Pre-Professional Architectural / Engineering Designer Construction Administration Assistant Administrative Rate $ / hour) $3s0 $210 $23s $18s $210 $1 80 $1ss $12s $l ls $140 $11s $110 $ 11.8 Compensation for Reimbursable Expenses S 11 .8.f Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings beyond those delineated in Section 4.1 , physical models, mock-ups, professional photography, and presentation materials requested by the Owner or required for the Project; .8 If required by the Owner, and with the Owner's prior written approval, the Architect's consultants' expenses ofprofessional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect's consultants;.9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; .11 Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and .12 Other similarProject-related expenditures. S 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus five percent ( 5 %) of the expenses incurred. AIA Document 8133' - 2019. Copyright @ 2014, and 201 9 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without perm:ssion. This document was produced by AIA software at 10:38:09 ET on 1210812020 under Order No.1714899430 which expires on O111412O21, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentso Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) lnit.24 $ 1 1 .9 Architect's lnsurance. If the types and limits of coverage required in Section 2.6 are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect for the additional costs incurred by the Architect for the additional coverages as set forth below: (Insert the additional coverøges the Architect is required to obtain in order to satisfy the requirements setforth in Section 2.6, andforwhich the Owner shall reimburse the Architect.) I Nre S f 1.10 Payments to the Architect S 11.10.1 lnitial Payments S 11.10.1,1 An initial payment of zero ($ 0 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's aççount in the final invoice. (Paragraph deleted) S 11,10.2 Progress Payments S 11.10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid sixty ( 60 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) 4 Yo four S 11.10.2.2 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work, unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. S 1 1 .10.2.3 Records of Reimbwsable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ART¡CLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modiff this Agreement are as follows: (Include other terms and conditions øpplicable to this Agreement.) $ l2.l Limit of Liability. Neither the Architect, the Architect's consultants, nor their agents or employees shall be jointly, severally or individually liable to the Owner in excess of the two million dollars ($2,000,000) by reason of any act or omission, including breach of contract or negligence not amounting to a willful or intentional wrong. 12.2 Remodeling. Inasmuch as the remodeling and/or rehabilitation of an existing building or structure requires that certain assumptions be made regarding existing conditions, and because some of these assumptions cannot be verified without expending great sums of additional money, or destroying otherwise adequate or serviceable portions of the building or structure, the Owner agrees that, except for negligence on the part of the Architect, Owner will release and hold harmless the Architect for and against any and all claims, damages, and costs of defense arising out of such professional services involving those assumptions. 12.3 Maintenance. The Owner agrees to release and hold the Architect harmless of any and all liability should the Owner fail to adhere to any published maintenance schedule for any material or product that is a part of the Project. $ 12.5 The Architect shall provide site observations on an average of two visits per month during the construction period according to Article 4.2.3. $ 12.6 The Owner agrees to pay the Architect for the preparation of all Change Orders and bid alternates for any work that is in addition to and above and the construction budget noted in Article I .1, whether or not the additional construction budget is from the Owner's project contingency or an increase construction budget monies based on five (5%) of the construction value. AIA Document Bl33'- 2019. Copyright O 2014, and 2019 by The American lnst¡tute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used w¡thout permission. This document was produced by AIA sofrware at 10:38:09 ET on 12lOBl2O20 under Order No.1714899430 which expires on O'll14l2Ù2'l, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violat¡ons, e-mail copyright@aía.org. User Notes: (926183734) Init.25 $ 12.1 If a Change Order or Construction Charige Directive is necessary due to an omission, oversight or other act caused by the Architect or Engineer, the Architect or Engineer shall prepare drawings, specifications and other documents and support data (including evaluating Contractor's proposals) and provide any other design services as may be required in connection with the change in the work, at no cost to the Owner. The construction costs associated with such work is to be deducted from the project contingency. $ 12. 8 The Architect cannot provide certification regarding the presence or lack of presence of hazardous materials within structure or the site. $ 12.8 Record Keeping-Availability and Retention. Pursuant to Minnesota Statutes, Section 16C.05, subd. 5, Architect agrees that the books, records, documents and accounting procedures and practices of Architect, that are relevant to the Contract or transaction, are subject to examination by the Owner and the state auditor for a minimum of six (6) years. Architect shall maintain such records for a minimum of six (6) years after final payment. $ 12.9 Data Practices. Pursuant to Minnesota Statutes, Section 13.05, subd. I I , all of the data created, collected, received, stored, used, maintained, or disseminated by Architect in performing this contract is subject to the requirements of the Minnesota Govemment Data Practices Act ("MGDPA"), Minnesota Statutes Chapter 13, and Architect must comply with those requirements as if it were a govemment entity. The remedies in Minnesota Statutes, Section 13.08 apply to Architect. Architect does not have a duty to provide access to public data to the public if the public data are available from the Owner, except as required by the terms of this contract. S 12.10 Non-Discrimination. Pursuant to Minnesota Statutes, Section I 8l .59, the Architect will take affirmative action to ensure that applicants are selected, and that employees are treated during employment, without regard to their race, color, creed, religion, national origin, sex, sexual orientation, marital status, status with regard to public assistance, membership or activity in a local civil rights commission, disability or age. The Architect agrees to be bound by the provisions of Minnesota Statutes, Section 181.59, that prohibits certain discriminatory practices and the terms of said section are incorporated into this conhact. $ 12.11 Prompt Payment of Local Government Bills, Minn. Stat. $ 471.425. All payments to the Architect shall be govemed by the Prompt Payment of Local Government Bills, Minnesota Statutes, Section 471.425 ("Prompt Payment Act"), provided, however, that the interest rate for payments due but unpaid shall be four percent (4.00%) per arinum. S 12.12 Survivability. All covenants, indemnities, guarantees, releases, representations and warranties by any Party or Parties, and any undischarged obligations of the Owner and the Architect arising prior to the expiration of this Contract (whether by completion or earlier termination), shall survive such expiration. $ 12.13 Independent Contractor Status. The Architect acknowledges that no withholding or deduction for State or Federal income taxes, FICA, FUTA, or otherwise, will be made from the payments due the Architect, and that it is the Architect's sole obligation to comply with the applicable provisions of all Federal and State tax laws. S 12.14 Compliance with Laws. The Architect shall abide by all Federal, State and local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Contract or to the facilities, programs and staff for which the Architect is responsible. $ 12.15 No Waiver. Any Owner failure in any one or more instances to insist upon strict performance of any of the terms and conditions of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment of that right or of Owner's right to assert or rely upon the terms and conditions of this Agreement. Any express waiver of a term of this Agreement shall not be binding and effective unless made in writing and properly executed by Owner. $ 12.21 Modifications/Amendment. Any alterations, variations, modifications, amendments, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and signed by authorized representative of the Owner and The Architect. AIA Document 8133" - 2019, Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "A¡A ContraÕt Documents" are registered trademarks and may not be used w¡thout permiss¡on. This document was produced by AIA sofrware at 10:38:09 Ef on 1210812020 under Order No.1714899430 which expires on 0111412O21, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. Use¡ Notes: (9261837U) lnit.26 ARTTcLE 13 scoPE oÉ rxe AcREEMENT $ 13,1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. $ 13.2 This Agreement is comprised of the following documents identified below:.1 AIA Document 8133ru-2019, Standard Form Agreement Between Owner and Architect, Construction Manager as Constructor Edition (Paragraphs deleted) This Agreement entered into as of the day and year first written above OWNER (Signature)ARCHITECT (Signature) Cindy McCleary, AIA Vice President, Managing Principal (Printed nøme and title)(Printed name, title, and license number, if required) AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Arch¡tects. All rights reserved. The "American lnslitute of Arch¡tects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA software at 10:38:09 ET on 12108t2O20 under Order No.1714899430 which expires on 011'1412O21, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentso Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) lnit.27 Additions and Deletions Report for AIA' Document B13g^ - 2019 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated w¡th a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 10:38:09 ET on 1210812020. PAGE 1 AGREEMENT made as of the 15th day of December intheyear 2020 Citv of Lake Elmo 3880 Laverne Avenue North Lake Elmo. MN 55042 LEO A DALY 730 2"d Avenue South. Suite 1300 Minneaoolis. MN 55402 Architecture and Eneineering Services for Public Facilities for¡ Cilv Hall. Fire Department Facility. and lVashineion County Sherifls subst¿tion - Remodeline and Addition at the existine Brookfield office buildine.o Public Works Addition and Remodeling. It is anticipated to be H&U Construction. 5555 V/est 78th Street. Suite A Minneapolis. MN 55439 PAGE 2 The preliminarv fit plans developed in March of 2018 bv LEO A DALY will serve as the starting point for the Owner's program as well as the related space study and recommendations prepared by BKV Group in 2017. The program will be reviewed and revised as reouired as part of this proiect. The scale of the program is not anticipated to increase or decrease substantiallv from the space requirements delineated in Exhibit A - Brookfield Office Buildine Fit Stud)¡ or the BKV Facilities Stud]¡ related to City Hall / Fire Station qption located at the Brookfield site. .1 City Hall. Fire Station. and Washington County Sherifls substation: Shall be co-located at 3880 Laverne Ave. This includes an interior remodel of the Brookfield office building and an addition of fire apparatus bays and council chambers. The design is likelv to include construction of approximately 9.3 15 square feet for Citv Hall. 22"300 square feet for fire and public safetv. including 6 apparatus bays. The adjacent propertl¡ which the current City Council Chambers is located shall be considered part ofthe site boundaries for this project. Addltions and Deletions Report for AIA Document 8133" - 2019, Copyright@ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without permiss¡on. This document was produced by AIA software at I 0:38:09 ET on 1210812O20 under Order No.1 71 4899430 which expires on 0111412021, is not for resale, is licensed for oné-time use only, and may only be used in accordance with the AIA Contract Documents@ Te¡ms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) 1 .2 Public Works: Approximately 2.340 square foot addition of Public Works office space at the cunent Public Works facilitv located at3445Ideal Ave North. PAGE 3 Assumed construction cost of $8.832,000. The total project costs are unknown currently. Design phase milestone dates, if any: Preliminary Schedule as follows December 17. 2020 - December 31. 2021: Site Due Diligence / Existinq Buildins Verification Januarv 4. 2020 - July 6. 2021: Desien (Schematic Desien through Construction Documents) .fnlv 7- 2fi21 - Ã.t 17.202lz Biddins Phase Auqust 18.2021.3 Substantial Completion date or dates: Preliminary schedule as follows. To be verified by Construction Manager. June 8. 2022: Addition to Public Works June 30. 2022: Additions to Brookfield office buildins October 14. 2022: Remodeling of Brookfield office building November 18. 2022: Proiect Closeout. I LI AIA Document A1332019, Standard Form of Agreement Between Owner and Construction Manageras€enstn*eter4!¡þþwhere the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price. AIA Document A134-2019, Standard Form of Agreement Between Owner and Construction Manager @here the basis of payment is the @ of work plus a fee without a Guaranteed Maximum Price. The project delivery method is likelLto be Construction Manager at Risk. Currentl]¡ the project involves designing and constructine around an existine tenant in the Brookfield office building. The tenant's lease exnires June 30. 2022. It is assumed this will require a phased construction aporoach without the need for separate bid,/nrocurement packases. N/A ehieetive; the ewner and ¿\rehiteet shall eemplete and ineerperate ÂI¿\ is is ineerperated inte this ¡\greement; theervner and rtrehiteet shell ineerperate the eempleted 8234 2019 inte the Süstftiaåbl€€bj€€+iv€' Additions and Deletions Report for AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "Amer¡can lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without permissìon. This document was produced by AIA software at 10:38:09 ET on 1210812O20 under Order No.1714899430 which expires on O111412O21, is not for resale, is licensed for one-time use only, and may only be used in accordancð with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. Usêr Notes: (926183734) 1 2 PAGE 4 Kristina Handt. City Administrator City of Lake Elmo 3880 Laverne Avenue North Lake Elmo. MN 55042 o whom. uoon Owner request. the Architect shall provide submittals for review.,t,ti,l Anticipated to be known on or around December l. 2020 TBD - LEO A DALY to provide the Owner an RFP to help the Owner solicit the procurement of a surve)¡ at the Brookfield site and adjacent properties as well as at the existing Public Works site if deemed necessarv. TBD - LEO A DALY to provide the Owner an RFP to help the Owner solicit the procurement of a geotechnical report at the Brookfield site as well as at the existing Public Works site if deemed necessary. Focus Ensineerine. Inc. For anv utilitv work leadins to the site propertv boundarv at the Brookfield site and the Public Works site. if required. IT Consultant Roseville IT Todd LaVold. Proiect Manaeer LEO A DALY 730 2"d Avenue South. Suite 1300 Minneapolis. MN 55402 PAGE 5 Meyer Borgman Johnson5l0 Marquette Avenue South. Suite 900 Minneapolis. MN 55402 .2 Mechanical Engineer: LEO A DALY 3---+l€€+ri€afEngin€€fi Add¡tions and Deletlons Report for AIA Þocument 8133- - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All r¡ghts reserved. The "American lnst¡tute of Arch¡tects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered lrademarks and may not be used without perm¡ss¡on. This document was produced by AIA sofllvare at I 0:38:09 ET on 121O812020 under Order No.1 714899430 which expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be usêd in accordancô with the AIA Contract Documents@ Terms of Service. To rèport copyr.ight violations, ê-mail copyright@a¡a.org. User Notes: (926183734) 3 .3 Electrical Eneineer: LEO A DALY .l Landscape Architect: Hoisington Koegler Group. Inc 123 North Third Street Suite 100 Minneapolis. MN 55401 N/A $ 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. The perties will use '\IÀ Deeument E203rM 2el3; Building @ g€v€mi ferth in ^I^ De€urnent E20 AI^ Ðeeument G202rM 2 ing te; the bnilding infermatien medel; and eaeh ef their egents and ernpleyees, PAGE 6 S 2.6.1 Commercial General Liability with policy limits of not less than three-million dollars ($ $3.000.000 ) for each occurrence and three-million dollars ($ 3.000.000 ) in the aggregate for bodily injury and properfy damage. $ 2,6.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Architect with policy limits of not less than five-hundred thousand dollars ($ 500.000 ) per accident for bodily injury, death of any person, and properfy damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. s2.6.5Employers,Liabilityìvithpo1icy1imitsnotlessthan hundred thousand dollars ($ 500.000 ) each accident. and five hundred thousand dollars ($ 500.000 ) policy limit. S 2.6.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services, with policy limits of not less than two million dollars ($ 2.000.000 ) per claim and two million dollars ($ 2.000.000 ) in the aggregate. See attached Certificate of Liability Insurance. S 2.6,7 Additional lnsured Obligations, To the fullest extent permitted by law, the Architect shall cause the primary and €x€€ss..€Funbr€tlÈpolices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance policies and shall apply to both ongoing and completed operations. Umbrella policies. if any. shall follow form of the underlyine policies. Additions and Dêletions Report for AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contraôt Documents" are registered trademarks ãnd may not be used without perm¡ssion. This document was produced by AIA software at 1 0:38:09 EI on 1210812020 under Order No.1 714899430 which expires on O111412O21, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, ê-mail copyright@aia.org. User Notes: (926183734) 4 S 3.1.3 As soon as practicable after the date of this Agreement, and if requested by Owner or otherwise required herein. the Architect shall submit, for the Construction Manager's review and the Owner's approval, a schedule for the performance of the Architect's seryices. The schedule shall include design phase milestone dates, as well as the anticipated dates for the conìmencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the Construction Manager's review, for the performance of the Construction Manager's Preconstruction Phase services, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, thc Architect shall adjust the schedule, if necessary, as the Project proceeds until the cornmencement of construction. I 3.1.3.1 The Owner agrees that the Architect is not responsible for damaees arising from any circumstances beyond the Architect's reasonable control. For Ermoses of this Asreement. such causes include. but are not limited to. strikes or other labor disputes: severe weather disruptions. natural disasters. fire or other acts of God: riots. war or other emergencies: failure of an)¡ governmental agencv to act in timely manner: failure of performance by the Owner or the Owner's other designers. contractor. or any oftheir subcontractors: or discovery ofany hazardous substances or differing and unforeseeable site conditions. Notwithstandins the foreeoing. time is of the essence to the Owner for the completion of each phase of the Architect's services. The Architect shall timely inform the Owner if the Architect has reason to believe that its frnal plans and specifications completion date will be delayed foi any reason. PAGE 7 S 3.f .6 The Architect shall, in coordination with the Construction Manager, contact govemmental authorities required to approve the Construction ocuments. The Architect shall respond to applicable design requirements imposed by those authorities and entities. PAGE 8 $ 3.3.7 Upon receipt of the Construction Manager's review comments and cost estimate at the conclusion of the Schematic Design Phase, the Architect shall take action as required under Section *6.4 and request the Owner's approval of the Schematic Design Documents. If revisions to the Schematic Design Documents are required to comply with the Owner's budget for the Cost of the Work at the conclusion of the Schematic Design Phase, the Architect shall incorporate the required revisions in the Design Development Phase. PAGE 9 S 3.5.5 Upon receipt of the Construction Manager's information and estimate at the conclusion of the Construction Documents Phase, the Architect shall take action as required under Section 6å¡6.'1 and request the Owner's approval of the Construction Documents. s3.6.2.1TheArchitectsha11visitthesiteasetåenvise-required in Section 4.2.3,to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the \Vork observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustiveorcontinuouson-site@ocheckthequalityorquantityoftheWork.onthebasisof the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (l) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Construction Manager, and (3) defects and deficiencies observed in the Work- $ 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require ¡nspeetien observations or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility ofthe Architect Additions and Deletions Report for AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnst¡tute of Architects. All rights reserved. The"American institute of Architects," "AlA," the AIA:-ogo, and "AlA Contract Documents" are registered tracjemarks and may not be used without permiss¡on. This documênt was produced by AIA software at l0:38:09 ET on 1210812020 under Order No.1714899430 which expires on 0111412021, is not for resale, is licensed for one-lime use only, and may only be used ¡n accordance with the AIA Contract Documentso Terms of Service. To r€port copyright violations, e-mail copyright@aia.org. User Notes: (926183734) 5 to the Construction Manager, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. PAGE 1(l $ 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Construction Manager, shall not show partiality to either, and shall not be liable for results ofinterpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be fïnal if consistcnt with the intent expressed in the Contract Documents. The Architect shall not be liable to the Owner or the Construction Manager for decisions regardins purelv aesthetic intemretations rendered in eood faith. S 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (l) made exhaustiveorcontinuouson-site@ocheckthequalityorquantityoftheWork,(2)reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Construction Manager's right to payment, or (4) ascertained how or for what purpose the Construction Manager has used money previously paid on account of the Contract Sum. S 3.6.4,2 The Architect shall review,and appreie;ertake ethe+appropriate action upon, the Construction Manager's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Construction Manager's responsibility. The Architect's review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect's apprev+l-review of a specific item shall not indicate approval of an assembly of which the item is a component. The Architect's review shall not constitute approval of a deviation from the requirements of the Contract Documents unless the Contractor has specifically informed the Architect in writing of such deviation at the time of submittal and the Architect has eiven written acknowledeement of the specific deviation. PAGE II conducti@odeterminethedateordatesofSubstantialCompletionandthedate of final eenaple+ien,çqgplgji on .4 issue a final Certificate for Payment based upon a final inspeetie*gbservallsn indicating that, to the best of the Architect's knowledge, information, and belief, the \ù/ork complies with the requirements of the Contract Documents. $ 3.6.6.2.1 The Architect will conduct (1) punchlist of each building. and (l) substantial comoletion observation of the work of each building. If additional punch list observations or on-site reviews for compliance of punchJist of project completion are requested by the CM or Owner. the Architect may charge houdy services for all additional observations. includine the costs of architects time for travel. milease and incidentals. PAGE 13 Additions and Deletions Report for AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American f nstitute of Architects," "AlA," lhe AIA Logo, and "AlA Contract Documents" are registered t¡ademarks and may not be used without permission. This document was produced by AIA software at 10:38:09 EI on 1210812020 under Order No.1714899430 which expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be used in accordance w¡th the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User l{otes: (926183734) 6 S 4,1.1,1 Assistance with Selection of Construction Manaqer Not provided S 4.1.1.2 Prosrammins Architect S 4.1.1.3 Multiple Preliminary Desisns Architect S 4.1.1.4 Measured drawinqs Architect $ 4.1.1 .5 Existing facilities surveys Architect ç 4.1.1 .6 Site evaluation and olannins Architect $ 4,1.1,7 Buildine Information Model management responsibilities Architect S 4.1.f .8 Development of Building Information Models for post construction use Not provided S 4.1.1.9 Civil ensineerins Architect S 4.1.1.10 Landscaoe desisn Architect $ 4.1.1 .11 Architectural interior desisn Architect 6 4.1.1,12 Value analvsis Architect S 4.1.1.13 Cost estimatins Not provided S 4.1.1.14 On-site proiect representation Not provided S 4.1 .1 .15 Conformed documents for construction Architect S 4.1 .1 .16 As-desisned record drawinss Not provided S 4.1 .l ,17 As-constructed record drawings Not provided S 4,1.1,18 Post-occupancy evaluation Not provided ç 4,1,1.19 Facilitv sunDort services Not provided $ 4.1.1.20 Tenant-related services Not provided I 4.1.1.21 Architect's coordination of the Owner's consultants Architect ç 4.1.1,22 Telecommunications/data desien Owner I 4.1 .1.23 Securitv evaluation and olannins Architect S 4.1.1.24 Commissionins Not orovided I 4.1,1.25 Sustainable Proiect Services oursuant to Section 4. I .3 Not provided S 4.1.1.26 Historic preservation Not orovided $ 4.1.1 .27 Furniture, furnishings, and equipment desisn Architect Q 4.1.1.28 A/VDesien Owner I 4,1.1.29 Communifv Ensaeement Architect $ 4,1,1 ,20 ether Supplemental ServieesQ 4.1 .1.30 Renderines and Presentations Architect S 4.1.1.34 Surveillance 0wner PAGE 14 .1 Proerammine: The oreliminarv fit plans develooed in March of 2018 by LEO A DALY will serve as the starting point for the Owner's program as well as the related space stud)¡ and recommendations prenared b]¡ BKV Group in 2017. The program will be reviewed and revised as required. .2 Multiple Preliminary Designs: The Architect will provide up to three (3) preliminary design ootions for the Work located at the Brookfield site and up to three (3) oreliminary options for the V/ork located at the Public Works site. .3 Measured drawings: The Architect will review Owner provided drawings of the existing Brookfield and Public Works building. prepare REVIT models based upon these drawings. and verifu the existing conditions Additions and Deletions Report for AIA Document 8133" - 2019. Copyright @ 20'14, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documenls" are registered trademarks and may not be used without perm¡ssion. This docum€nt was produced by AIA software at 1 0:38:09 Êf on 12lOBl2O20 under Order No.1 714899430 which expires on 0111412021, is not for resale, is licensed for one-t¡me use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926f83734) 7 aeainst the model as required. Verification shall include structural columns and grids" bearing and shear walls. major floor openinss and stair locations. and major wall and architectural features. Mechanical and Electrical system locations within the Brookfield buildine are not included in this Suoplemental Service as these s]¡stems are anticipated to be demolished as part of the Project. This Suoplemental Service does not include field measurements of individual structural components should this information not be available to the Architect via existins drawings. .4 Existing facilities surveys: The basis for this Supplemental Service shall be Measured drawines. The Architect. upon comoletion of the Measured drawine. will review the existins condition of the Brookfield building and the Public Works building. The Architect will provide a summary of the conditions of each major component ofthe building including site. envelope. architectural features/finishes. conveying s)¡stems" mechanical" and electrical systems. .6 Civil Engineerin$ Limited to site boundaries at Brookfield site and Public Works site. 7 f .andsnnne Desion' Limited tn fhe Flronkfield cite rnrl fhe Prhlic Wnrlrs cife .8 Architectural Interior Desien: Limited to the Brookfield buildine and any additions as well as any addition or arêas directlv remodeled within the Public V/orks buildins. .9: Value Analysis: Limited to responsibilities listed in Article 6.4. .10: Conformed documents for construction: Limited to Construction Documents modified to include an)¡ addenda issued durine the biddine process and accepted alternates. .1 I Architect's coordination of the Owner's consultants: Limited to coordination with the City of Lake Elmo's IT consultant. Roseville IT. Roseville IT shall provide design guidance for the Architect to provide conduit and rough ins for structured cabling. voice. and data communícations. .12 Security evaluation and plannine: Architect will provide best practice planning for public works. city hall. fire station. andpolice station desien. .13 Fumiture. furnishines. and equipment design: The Architect will orovide design and specifications for a separate fumiture bid oackaee for public bidding or for procurement through State of Minnesota furniture contracts. Specialized Fire Department or Public Works equipment specifications shall be provided by the Architect or the Owner and determined on a case bv case scenario. .14 Communitv Engagement: Limited to two (2) in person or virtual open houses and / or one (1) online surve)¡. . 15 Renderings and Presentations: Public presentations limited to three (3) Citv Council Meetines. Presentation renderinss limited to three (3) Schematic Desien renderinss (S)ne exterior renderine at the Brookfield site. one interior rendering at the Brookfield site. and one exterior rendering at the Public \Vorks site. or an)¡ combination of three renderings). These renderings and the scope of this Supplemental Service is limited to updating the Schematic Design renderines during the Design Development phase. . 16 Fire Protection: Architect to provide diaerammatic drawines and specifications to allow Design/Build fire protection contractors to bid this Proiect. .17 Life Safety. Mass Notification. and Fire Detection and Alarm: Architect will incorporate life safetv" mass notification. and fire detection and alarm drawings and specifications into the Construction Documents. .18 Access Control: Architect will incorporate access control drawings and specifications. associated door hardware specifications. and low voltage drawings and soeciflrcations to allow for the access control s.'¿stem to be publicly bid. PAGE I5 Additions and Deletíons Report for AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Arch¡tects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without permìssion. This documênt was produced by AIA software at 1 0:38:09 ET on 121OA12020 under Order No.l 714899430 which expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentso Terms of Service. To report copyright violations, e-mail copyr¡ght@aia.org. User Notes: (926f83734) I .1 Telecommunications/data desien: Design and documentation provided bv the CiW of Lake Elmo's IT consultant. Roseville IT..2 A/V Design; It is anticipated that the Citv will procure AA/ svstem design and eouipment. Leo A Daly will coordinate locations and eouipment for the system specified and provided b]¡ others. Pathwa]¡s will be orovided by LEO A DALY as directed by others. .3 Surveillance: It is anticipated that the Citv will procure security system design and equipment. inteerated throush their IT provider. Leo A Dal.'/ will coordinate locations and equiErent for the system soecified and provided b]¡ others. Pathways will be provided bv LEO A DALY as directed by others. @stainabteebjeetfu rs+r€+ide*i+See{ie*JJ* .5 Services necessitated by decisions of the Owner or Construction Manager not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or een*raeterqcontracllors .6 Preparing digital mede*s-:mo1þþor other design documentation for transmission to the Owner's consultants and contractors, or to other Owner- authorized reeip¡e*r, reclp!çglL .7 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner or Construction Manager.,IV[4¡4p¡. .8 Preparation for, and attendance at, a public presentation, meeting or heari+g:,hearine in €xcess of ú outlined in $ 4. 1 .2. 1 .15 PAGE 16 11 12 Assistance to the Initial Decision Maker, if other than the ¡reniøeqArcnrucl Services necessitated by replacement of thc Construction Manager or conversion of the Construction Manager as constructor project delivery method to an alternative project delivery me+ls+,¡q9Íhoc!. Services necessitated by the Owner's delay in engaging the Construction lv{anager,lv!4q4gq13 .1 Two ( 2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Construction Manager .2 Twenty ( 20 ) visits to the site by the Architect during construction,3 Two ( 2 ) inspections for any portion of the V/ork to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents.4 two ( 2-) inspections for any portion of the Work to determine final completion S 4.2,5 If the services covered by this Agreement have not been completed within twent!'-four ( 24 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. PAGE 17 $ 5.4 The Owner shall identiff a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's seryices. Architect understands and asrees that any Additional Services. Change Orders. or material modifications to Basic Services will need to be approved bv Owner's Cilv Council. Additions and Deletions Report for AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered lrademarks and may not be used without perm¡ssion. This document was produced by AIA software at I 0:38:09 ET on 1210812020 under Order No.1 714899430 wh¡ch expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, ê-mail copyright@aia.org. User Notes: (926183734) I in ^M, Be€Bment E23'ír @ PAGE 18 $6.2Theowner,SbudgetfortheCostofthe\ù/orkisprovidedintheInitial@andshallbe adjusted throughout the Project as required under Sections 5.3 and 6.4. Evaluations of the Owner's budget for the Cost of the Work represent the Architect's judgment as a design professional. PAGE I9 S 8.1 .1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable la¡rrtut¡æny eese net mere than l0 years efter the drte eÊSub'tantialeernpletien ef the Werk, law. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. S 8.f .2 To the extent damages within the Proiect area are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A20l-2017, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the Construction Manager, contractors, consultants, agents and employees of any of them, similar waivers in favor of the other parties enumerated herein. S 8.1.3 The Architect shall indemniff and hold the Owner and the Owner's officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the Architect, its employees and its consultants in the performance of professional services under this Agreement. The Architect's obligation to indemni$ and hold the Owner and the Owner's officers and employees harmless does not include a duty to defend. The Architect's duty to indemniff the Owner under this Se ction 8.1 .3 shall be limited to the ofthe insurance coverage required by this Agreement. PAGE 20 S 8,2.1 Any claim, dispute, or other matter in question arising out of or related to this Agreement shall be subject to i€n mediation. Mediation shall not be a condition orecedent to the commencement of binding dispute resolution but shall be carried out between the parties in eood faith prior to the commencement of litigation discovery. S 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this @requestformediationshallbemadeinwriting,deliveredtotheotherpartytothis Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of60 days from the date offiling, unless stayed for a longerperiod by agreement ofthe parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection ofthe arbitrator(s) and agree upon a schedule for later proceedings. Addltions and Deletions Report for AIA Document 8133" - 2019. Copyright O 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without permission. This lndocument was produced by AIA software at 1 0:38:09 ET on 12lOBl2O20 under Order No.1 714899430 which expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be used ¡n accordance with the AIA Contract Documentso Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) tXJ Litigation in a court of competent jurisdiction $+.1-l*i*atien S 8-3-1 If the partie elaim; dispute er ether matter in questien arising eut ef er relateéte this ¡\greement suhieet te; bnt net reselved by; is ^greementr ênd {¡le ion" ade ne earlier than eeneurrently with the {iling ef a request fer mediatien; i€ns purpos€Êt+e€ei i€n, $ 8-3,3 The award rend ent may be entered up Q 8.3 NOT USED PAGE 22 N/A $ 9.10 All the sections in this Article are subject to the Prompt Payment of Local Government Bills. Minn. Stat. 0 471.425 ("Prompt Payment Act"). $40J'ffiÈre€eiving parry may dise the ether party; rvhen required by law; arbitrater's erder; er eeurt erder; ineluding asubpeena er ether ferm ef eempulsery legal preeess issued by a eewt er geverrsrental entitÉ er tetåe extent sueh infematien is reasenably neeessary fer ttìe reee fer the Prqieet; previdedtheee empleyees; eensultants and eentraeters are suÞieet te the resËrietiens en the diseleswe Addit¡ons and Deletions Report for AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnst¡tute of Architects. All rights reserved. The "American lnstitute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without permiss¡on. This ,ll document was produced by AIA software at I 0:38:09 ÊT on 12|OBI2O20 under Order No.1 714899430 which expires on 0111412021, is not for resale, is licensed for one-t¡me use only, and may only be used in accordance w¡th the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) N/A PAGE 23 Based upon the construction cost listed in Section 1.1.3. Five-hundred-sixteen thousand and six-hundred and seventv-two dollars ($51 6.7201. .2 Percentage ÐasisBasis: N/A ( ) 9á ef the ewner's budget fer the êest ef the Werk; es ealeuleted in aeeerdanee with Seetien 11,6, Sunnlemenf¡lSen¡ices'E4l l4Meesrrterl¡lrawinsccndE4 1 l5F.xisfinofqeilìtvsìrruevs-*7OOO .2 Supplemental Service: $ 4.1,1.27 Furniture. furnishings. and equipment design - $39.000. All nther Srrnnlemenfal Seruieec l'isted in E 4 1 1 nre inchrrlerl in the Architenf'c Rncic Seruinec Hourly per Architect's 2021 rate schedule. Refer to Section 1 1.7 for rates. $ 11.4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in Sections ll.2 or I 1.3, shall be the amount invoiced to the Architect plus five percent ( 5 %), or as follows: Schematic Design Phase Design Development Phase Construction Documents Phase Biddine and Neeotiation Construction Phase PAGE 24 See below. Fifteen Twenty-five Thirty-five Five Twenty percent ( percent ( percent ( perceni ( o//oî//o o//o %) l5 25 35 5 20 ) ) Employee or Category Principal in Charee Proiect Manaeer Architectural / Engineering Technical Leader Visualization Senior Architect / Engineer Architect / Eneineer Senior Interior Desisner Interior Desiener Pre-Professional Architectural / Engineering Designer Construction Administration Assistant Administrative Rate{$&00}$Jþul s350 $2 l0 $23s $18s $210 $180 $1ss sl25 $l 15 $140 $lls $110 hysical models, mock-ups, professional photography, and presentation materials requested by the Owner or required for the Project; Additions and Deleiions Report for AIA Document 8133- - 2019. Copyrighl@ 2014, and 2019 by The American lnstitute of Arch¡tects. All rights reserved. The "American Institute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may no1 be used without permission. This document was produced by AIA software at l0:38:09 ÊT on 121O812020 under Order No.1714899430 which expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be used in accordance w¡th the AIA Contract Documentso Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) 7 12 S I f .8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus five percent ( 5 %) of the expenses incurred. PAGE 25 N/A S 11.10.1.1 An initial payment of zero ($ 0 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the frnal invoice. ing ^Btheriry and neeess if€ ^r¡therity shall be €redit S 11.10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid sixty ( 60 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereofat the legal rate prevailing from time to time at the principal place of business of the Architect. 4 Yo fow 6 12.1 Limit of Liabilitv. Neither the Architect. the Architect's consultants. nor their aeents or employees shall be iointly. severallv or individually liable to the Owner in excess of the two million dollars ($2.000.000) b)¡ reason of any act or omission. includins breach of contract or neslisence not amounting to a willfirl or intentional wrong. 12.2 Remodeling. lnasmuch as the remodeling and/or rehabilitation of an existing building or structure requires that certain assumptions be made regarding existing conditions. and because some of these assumptions cannot be verified without expending great sums of additional mone)¡. or destrol¡ing otherwise adequate or serviceable portions of the buildinq or structure. the Owner aerees that. except for neelisence on the part of the Architect. Owner will release and hold harmless the Architect for and against any and all claims. damages. and costs of defense arising out of such professional services involving those assumptions. 12.3 Maintenance. The Owner agrees to release and hold the Architect harmless of any and all liability should the Owner fail to adhere to any published maintenance schedule for any material or product that is a part of the Project. $ 12.5 The Architect shall provide site observations on an average of two visits per month durine the construction period accordins to Article 4.2.3. ö 12.6 The Owner asrees to pay the Architect for the orenaration of all Change Orders and bid alternates for any work that is in addition to and above and the construction budget noted in Article 1. l. whether or not the additional conskuction budget is from the Owner's project continsencv or an increase construction budset monies based on five (5oá) of the construction value. ö 12.7 If a Change Order or Construction Change Directive is necessary due to an omission" oversight or other act caused by the Architect or Eneineer. the Architect or Engineer shall prepare drawinss. sEcifications and other documents and support data (including evaluatins Contractor's proposals) and orovide any other desisn services as may be required in connection with the change in the work. at no cost to the Owner. The construction costs associated with such work is to be deducted from the project contingenc)¡. ö 12. 8 The Architect cannot orovide certification regarding the oresence or lack ofpresoncç ofhazardous materials within strucfure or the site. Additions and Deletions Report for AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnst¡tute of Architects. All rights reserved. The "American lnstitute of Architects," "A¡A," the AIA Logo, and "AlA Contraôt Documents" are reg¡stered lrademarks and may not be used without perm¡ss¡on. This document was produced by AIA software at '10:38:09 ET on 1210812020 under Order No.1714899430 which expires on 0111412021, ¡s not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) l3 Q 12.8 Record Keenins-Availability and Retention. Pursuant to Minnesota Statutes. Section 16C.05. subd. 5. Architect asrees that the books. records. documents and accountins procedures and practices ofArchitect. that are relevant to the Contract or hansaction. are subject to examination b]¡ the Owner and the state auditor for a minimum of six (6) years. Architect shall maintain such records for a minimum of six (6) ]¡ears after final oayment. $ 12.9 Data Practices. Pursuant to Minnesota Statutes. Section 13.05. subd. 11. all of the data created. collected. received. stored. used. maintained. or disseminated by Architect in performine this contract is subject to the requirements of the Minnesota Govemment Data Practices Act ("MGDPA"). Minnesota Statutes Chapter 13. and Architect must comoly with those requirements as if it were a government entity. The remedies in Minnesota Statutes. Section 13.08 apply to Architect. Architect does not have a duty to provide access to public data to the public if the public data are available from the Owner. except as required by the terms of this contract. $ 12.10 Non-Discrimination. Pursuant to Minnesota Statutes. Section 181.59. the Architect will take affimative action to ensure that applicants are selected. and that emplo),¡ees are treated durine employment. without regard to their race. color. creed. relision. national origin. sex. sexual orientation. marital status. status with regard to oublic assistance. membership or activitv in a local civil rights commission. disability or age. The Architect agrees to be bound by the provisions of Minnesota Statutes. Section 1 8 I .59. that prohibits certain discriminatory practices and the terms of said section are incomorated into this contract. I 12.11 Prompt Pavment of Local Government Bills. Minn. Stat. S 471.425. All pavments to the Architect shall be governed by the Prompt Payment of Local Government Bills. Minnesota Statutes. Section 471.425 ("Prompt Pavment Act"). provided. however. that the interest rate for payments due but unpaid shall be four percent 14.00olo) per annum. $ 12.12 Survivability. All covenants. indemnities. guarantees. releases" representations and warranties by any Partv or Parties. and any undischarged obligations of the Owner and the Architect arisins prior to the expiration of this Contract (.whether by completion or earlier termination). shall survive such exoiration. I 12.13 Indenendent Contractor Status. The Architect acknowledees that no wit¡holding or deduction for State or Federal income taxes. FICA. FUTA" or otherwise. will be made from the nayments due the Architect. and that it is the Architect's sole oblieation to complv with the applicable provisions of all Federal and State tax laws. $ 12.14 Compliance with Laws. The Architect shall abide b]¡ all Federal. State and local laws. statutes. ordinances. rules and re$¡lations now in effect or hereinafter adopted pertåining to this Contract or to the facilities. programs and staff for which the Architect is responsible. S 12.15 No Waiver. Any Owner failure in anv one or more instances to insist upon strict performance of any of the terms and conditions of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment of that right or of Owner's right to assert or rely upon the terms and conditions of this Agreement. Any express waiver of a term of this Agreement shall not be binding and effective unless made in writine and properly executed by Owner. $ 12.21 Modifications/Amendment. Any alterations. variations. modifications. amendments. or waivers of the provisions of this Agreement shall onlv be valid when they have been reduced to writine and signed by authorized representative of the Owner and The Architect. PAGE 27 ,2 z\I¿\ Ðeenment E203rM 2013; Br¡ilding Infermatien Medeling and Digital Data ExhibiÇdated as (Insert the date ef the 8203 2013 ineerperated inte this agreement) J----Æxhibi¿e, (elrcele the øpprepriate bexfer ar,t^ e¡ehibits ineerperated inte thß,4gt eement) Additions and Deletions Report for AIA Document 8133" - 20'19. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "American lnstitule of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used without perm¡ss¡on. This document was produced by AIA soft^/arê at 10:38:09 ET on 1210812020 under Order No.1714899430 which expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentso Terms of Service. To report copyright violat¡ons, e-mail copyright@aia.org. User Notes: (926183734) 14 I I ÂI Deenrnent 823'1rM 2019; Susta:nable Prqjeets Exhibit; CenÉtruetien Manaêer as (Insert the date ef tlrc 823 I 2019 ineerperaled inte this agreement) FI (Clearb iCentiþ atry ether eeh'bits 'neerperated il*e tkie ,kreement ineluding any .4----€therd€€{¡#€atü- (L'# ether deeuntents; d ant; fermi¡E parî el the,4greement) Cindy McCleary. AIA Vice President. Manaeine Princioal Addlt¡ons and Deletions Report for AIA Document 8133" - 2019. Copyright @ 2014, and 2019 by The American lnstitute of Architects. All rights reserved. The "Amerìcan lnst¡tute of Arch¡tects," "AlA," the AIA Logo, and "AlA Contract Documents" are registered trademarks and may not be used w¡thout permission. This { E document was produced by AIA softì rare at 10:38:09 ET on 12lOBl2O20 under Order No.1 714899430 which expires on 0111412021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) Certification of Document's Authenticity AIA@ Document D401tM - 2003 I, , hereby certiff, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at l0:38:09 ET on 1210812020 under Order No. 1714899430 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA@ Document Bl33rM -2019, St¿ndard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report. (Signed) (Title) (Dated) Al,A Document D40l il - 2003, Copyright @ 1992 and 2003 by The American lnst¡tute of Architects. All rights reserved. The "American lnst¡tute of Architects," "AlA," the AIA Logo, and "AlA Contract Documents" are regislered trademarks and may not be used without permission. This documentwas produced byAlA software at 10:38:09 EI on 1210812020 under Order No.1714899430 which expires on 01 11412021, is not for resale, ¡s licensed for one-time use only, and may only be used in accordance w¡th the AIA Contract Documents@ Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (926183734) 1 STAFF REPORT DATE: December 15, 2020 CONSENT AGENDA ITEM: Agreement with Hoffman & Uhlhorn Construction Inc. TO: Mayor and Council SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: At the November 24, 2020 special council meeting, staff was directed to begin contract negotiations with H&U for construction manager at risk services for the new city hall, fire station and addition to public works. ISSUE BEFORE COUNCIL: Should Council approve the agreement with H&U? PROPOSAL DETAILS/ANALYSIS: Included in your packet is the AIA agreement with H&U for the new city hall, fire station and public works addition. The agreement has been reviewed by legal counsel Jim Strommen at Kennedy and Graven. A couple of changes from the proposal include a reduced fee for preconstruction services and updated project reimburables based upon a 12 month construction time frame versus 8 months. Preconstruction services went from $37,950 to $7,500 after negotiations so that it matched the proposal from Kraus Anderson. Reimburables increased from $354,610 (8 months) to $488,555 (12 months) after further discussion and refinement of the likely schedule. This is a conservative estimate. If construction gets done in less time, the city will only be billed for the actual hours worked. The construction manager fee remained at 0.65%. FISCAL IMPACT: Revised estimate is $551,305 as shown on Exhibit A. As noted in the CIP, the costs would be split 80% general fund, 10% water and 10% sewer. OPTIONS: 1) Approve AIA Document A133-2019 with H&U 2) Amend and then Approve AIA Document A133 with H&U 3) Do not approve the AIA Document A133 agreement RECOMMENDATION: If removed from the consent agenda: “Motion to approve the AIA Document A133 with Hoffman and Uhlhorn Construction Inc.” ATTACHMENT: • AIA Document A133-2019 with Hoffman and Uhlhorn Construction Inc. • Exhibit A AIA® Document A133™ – 2019 Standard Form of Agreement Between Owner and Construction Manager where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201™–2017, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AGREEMENT made as of the «_____ » day of «_____________ » in the year «_______ » (In words, indicate day, month, and year.) BETWEEN the Owner: (Name, legal status, address, and other information) «City of Lake Elmo » «3880 Laverne Avenue North » «Lake Elmo, MN 55042 » « » « » and the Construction Manager: (Name, legal status, address, and other information) «Hoffmann + Uhlhorn Construction, Inc. » «5555 West 78th Street, Suite A » «Minneapolis, MN 55439 » « » « » for the following Project: (Name, location, and detailed description) • Construction Management Services for Public Facilities for:City Hall, Fire Department Facility, and Washington County Sheriff’s substation – Remodeling and Addition at the existing Brookfield office building. • Public Works Addition and Remodeling. « » « » « » The Architect: (Name, legal status, address, and other information) «Leo A Daly » «730 2nd Avenue South, Suite 1300 » «Minneapolis, MN 55402 » « » « » The Owner and Construction Manager agree as follows. AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 2 TABLE OF ARTICLES 1 INITIAL INFORMATION 2 GENERAL PROVISIONS 3 CONSTRUCTION MANAGER’S RESPONSIBILITIES 4 OWNER’S RESPONSIBILITIES 5 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES 6 COMPENSATION FOR CONSTRUCTION PHASE SERVICES 7 COST OF THE WORK FOR CONSTRUCTION PHASE 8 DISCOUNTS, REBATES, AND REFUNDS 9 SUBCONTRACTS AND OTHER AGREEMENTS 10 ACCOUNTING RECORDS 11 PAYMENTS FOR CONSTRUCTION PHASE SERVICES 12 DISPUTE RESOLUTION 13 TERMINATION OR SUSPENSION 14 MISCELLANEOUS PROVISIONS 15 SCOPE OF THE AGREEMENT EXHIBIT A GUARANTEED MAXIMUM PRICE AMENDMENT EXHIBIT B INSURANCE AND BONDS ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. (For each item in this section, insert the information or a statement such as “not applicable” or “unknown at time of execution.”) § 1.1.1 The Owner’s program for the Project, as described in Section 4.1.1: (Insert the Owner’s program, identify documentation that establishes the Owner’s program, or state the manner in which the program will be developed.) « » § 1.1.2 The Project’s physical characteristics: (Identify or describe pertinent information about the Project’s physical characteristics, such as size; location; dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.) « » § 1.1.3 The Owner’s budget for the Guaranteed Maximum Price, as defined in Article 6: (Provide total and, if known, a line item breakdown.) « » AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 3 § 1.1.4 The Owner’s anticipated design and construction milestone dates: .1 Design phase milestone dates, if any: « » .2 Construction commencement date: « » .3 Substantial Completion date or dates: « » .4 Other milestone dates: « » § 1.1.5 The Owner’s requirements for accelerated or fast-track scheduling, or phased construction, are set forth below: (Identify any requirements for fast-track scheduling or phased construction.) « » § 1.1.6 The Owner’s anticipated Sustainable Objective for the Project: (Identify and describe the Owner’s Sustainable Objective for the Project, if any.) « » § 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Construction Manager shall complete and incorporate AIA Document E234™–2019, Sustainable Projects Exhibit, Construction Manager as Constructor Edition, into this Agreement to define the terms, conditions and services related to the Owner’s Sustainable Objective. If E234–2019 is incorporated into this agreement, the Owner and Construction Manager shall incorporate the completed E234–2019 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.7 Other Project information: (Identify special characteristics or needs of the Project not provided elsewhere.) « » § 1.1.8 The Owner identifies the following representative in accordance with Section 4.2: (List name, address, and other contact information.) «Kristina Handt » «City Administrator » «City of Lake Elmo » «3880 Laverne Avenue North » «Lake Elmo, MN 55042 » «Phone: (651) 747-3900 Fax: (651) 777-9615 Email: khandt@lakeelmo.org » § 1.1.9 The persons or entities, in addition to the Owner’s representative, who are required to review the Construction Manager’s submittals to the Owner are as follows: (List name, address and other contact information.) « » AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 4 § 1.1.10 The Owner shall retain the following consultants and contractors: (List name, legal status, address, and other contact information.) .1 Geotechnical Engineer: « »« » « » « » « » « » .2 Civil Engineer: « »« » « » « » « » « » .3 Other, if any: (List any other consultants retained by the Owner, such as a Project or Program Manager.) « » § 1.1.11 The Architect’s representative: (List name, address, and other contact information.) « » « » « » « » « » « » § 1.1.12 The Construction Manager identifies the following representative in accordance with Article 3: (List name, address, and other contact information.) «Andrew Hoffmann » «President/Partner » «H+U Construction » «5555 West 78th Street, Suite A » «Minneapolis, MN 55439 » «Phone: (952) 292-4833 » Email: ahoffmann@hu-construction.com § 1.1.13 The Owner’s requirements for the Construction Manager’s staffing plan for Preconstruction Services, as required under Section 3.1.9: (List any Owner-specific requirements to be included in the staffing plan.) « » § 1.1.14 The Owner’s requirements for subcontractor procurement for the performance of the Work: (List any Owner-specific requirements for subcontractor procurement.) « » § 1.1.15 Other Initial Information on which this Agreement is based: AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 5 « » § 1.2 The Owner and Construction Manager may rely on the Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Construction Manager shall appropriately adjust the Project schedule, the Construction Manager’s services, and the Construction Manager’s compensation. The Owner shall adjust the Owner’s budget for the Guaranteed Maximum Price and the Owner’s anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. § 1.3 Neither the Owner’s nor the Construction Manager’s representative shall be changed without ten days’ prior notice to the other party. ARTICLE 2 GENERAL PROVISIONS § 2.1 The Contract Documents The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement, and Modifications issued after execution of this Agreement, all of which form the Contract and are as fully a part of the Contract as if attached to this Agreement or repeated herein. Upon the Owner’s acceptance of the Construction Manager’s Guaranteed Maximum Price proposal, the Contract Documents will also include the documents described in Section 3.2.3 and identified in the Guaranteed Maximum Price Amendment and revisions prepared by the Architect and furnished by the Owner as described in Section 3.2.8. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. If anything in the other Contract Documents, other than a Modification, is inconsistent with this Agreement, this Agreement shall govern. An enumeration of the Contract Documents, other than a Modification, appears in Article 15. If any ambiguity exists regarding the responsibilities of Construction Manager in the Contract Documents, Construction Manager’s response to the Request for Proposals shall apply to remove the ambiguity as to Construction Manager’s responsibilities, capabilities, staffing, schedule or other relevant service. § 2.2 Relationship of the Parties The Construction Manager accepts the relationship of trust and confidence established by this Agreement and covenants with the Owner to cooperate with the Architect and exercise the Construction Manager’s skill and judgment in furthering the interests of the Owner to furnish efficient construction administration, management services, and supervision; to furnish at all times an adequate supply of workers and materials; and to perform the Work in an expeditious and economical manner consistent with the Owner’s interests. The Owner agrees to furnish or approve, in a timely manner, information required by the Construction Manager and to make payments to the Construction Manager in accordance with the requirements of the Contract Documents. Notwithstanding the Title of this Standard Form A133-2019 Agreement or references to Work by the Contractor in the A201-2017, General Conditions, as modified, Construction Manager shall not be a constructor or otherwise perform any of the Work. Rather, Construction Manager shall upon commencement of the Construction Phase as referenced in Section 3.3, Construction Manger shall perform Construction Manager at risk services necessary to deliver the Project at the Guaranteed Maximum Price. § 2.3 General Conditions § 2.3.1 For the Preconstruction Phase, AIA Document A201™–2017, General Conditions of the Contract for Construction, as modified, shall apply as follows: Section 1.5, Ownership and Use of Documents; Section 1.7, Digital Data Use and Transmission; Section 1.8, Building Information Model Use and Reliance; Section 2.2.4, Confidential Information; Section 3.12.10, Professional Services; Section 10.3, Hazardous Materials; Section 13.1, Governing Law. The term “Contractor” as used in A201–2017 shall mean the Construction Manager. § 2.3.2 For the Construction Phase, the general conditions of the contract shall be as set forth in A201–2017, as modified, which document is incorporated herein by reference. The term “Contractor” as used in A201–2017 shall mean the Construction Manager. ARTICLE 3 CONSTRUCTION MANAGER’S RESPONSIBILITIES The Construction Manager’s Preconstruction Phase responsibilities are set forth in Sections 3.1 and 3.2, and in the applicable provisions of A201-2017 referenced in Section 2.3.1. The Construction Manager’s Construction Phase responsibilities are set forth in Section 3.3. The Owner and Construction Manager may agree, in consultation with the Architect, for the Construction Phase to commence prior to completion of the Preconstruction Phase, in which case, both phases will proceed concurrently. The Construction Manager shall identify a representative authorized to act on behalf of the Construction Manager with respect to the Project. AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 6 § 3.1 Preconstruction Phase § 3.1.1 Extent of Responsibility The Construction Manager shall exercise reasonable care in performing its Preconstruction Services. The Owner and Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of services and information furnished by the Construction Manager. The Construction Manager, however, does not warrant or guarantee estimates and schedules except as may be included as part of the Guaranteed Maximum Price. The Construction Manager is not required to ascertain that the Drawings and Specifications are in accordance with applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities, but the Construction Manager shall promptly report to the Architect and Owner any nonconformity discovered by or made known to the Construction Manager as a request for information in such form as the Architect may require. § 3.1.2 The Construction Manager shall provide a preliminary evaluation of the Owner’s program, schedule and construction budget requirements, each in terms of the other. § 3.1.3 Consultation § 3.1.3.1 The Construction Manager shall schedule and conduct meetings with the Architect and Owner to discuss such matters as procedures, progress, coordination, and scheduling of the Work. § 3.1.3.2 The Construction Manager shall advise the Owner and Architect on proposed site use and improvements, selection of materials, building systems, and equipment. The Construction Manager shall also provide recommendations to the Owner and Architect, consistent with the Project requirements, on constructability; availability of materials and labor; time requirements for procurement, installation and construction; prefabrication; and factors related to construction cost including, but not limited to, costs of alternative designs or materials, preliminary budgets, life-cycle data, and possible cost reductions. The Construction Manager shall consult with the Architect regarding professional services to be provided by the Construction Manager during the Construction Phase. § 3.1.3.3 The Construction Manager shall assist the Owner and Architect in establishing building information modeling and digital data protocols for the Project, using AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data. § 3.1.4 Project Schedule When Project requirements in Section 4.1.1 have been sufficiently identified, the Construction Manager shall prepare and periodically update a Project schedule for the Architect’s review and the Owner’s acceptance. The Construction Manager shall obtain the Architect’s approval for the portion of the Project schedule relating to the performance of the Architect’s services. The Project schedule shall coordinate and integrate the Construction Manager’s services, the Architect’s services, other Owner consultants’ services, and the Owner’s responsibilities; and identify items that affect the Project’s timely completion. The updated Project schedule shall include the following: submission of the Guaranteed Maximum Price proposal; components of the Work; times of commencement and completion required of each Subcontractor; ordering and delivery of products, including those that must be ordered in advance of construction; and the occupancy requirements of the Owner. § 3.1.5 Phased Construction The Construction Manager, in consultation with the Architect, shall provide recommendations with regard to accelerated or fast-track scheduling, procurement, and sequencing for phased construction. The Construction Manager shall take into consideration cost reductions, cost information, constructability, provisions for temporary facilities, and procurement and construction scheduling issues. § 3.1.6 Cost Estimates § 3.1.6.1 Based on the preliminary design and other design criteria prepared by the Architect, the Construction Manager shall prepare, for the Architect’s review and the Owner’s approval, preliminary estimates of the Cost of the Work or the cost of program requirements using area, volume, or similar conceptual estimating techniques. If the Architect or Construction Manager suggests alternative materials and systems, the Construction Manager shall provide cost evaluations of those alternative materials and systems. § 3.1.6.2 As the Architect progresses with the preparation of the Schematic Design, Design Development and Construction Documents, the Construction Manager shall prepare and update, at appropriate intervals agreed to by the Owner, Construction Manager and Architect, an estimate of the Cost of the Work with increasing detail and refinement. AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 7 The Construction Manager shall include in the estimate those costs to allow for the further development of the design, price escalation, and market conditions, until such time as the Owner and Construction Manager agree on a Guaranteed Maximum Price for the Work. The estimate shall be provided for the Architect’s review and the Owner’s approval. The Construction Manager shall inform the Owner and Architect in the event that the estimate of the Cost of the Work exceeds the latest approved Project budget, and make recommendations for corrective action. § 3.1.6.3 If the Architect is providing cost estimating services as a Supplemental Service, and a discrepancy exists between the Construction Manager’s cost estimates and the Architect’s cost estimates, the Construction Manager and the Architect shall work together to reconcile the cost estimates. § 3.1.7 As the Architect progresses with the preparation of the Schematic Design, Design Development and Construction Documents, the Construction Manager shall consult with the Owner and Architect and make recommendations regarding constructability and schedules, for the Architect’s review and the Owner’s approval. § 3.1.8 The Construction Manager shall provide recommendations and information to the Owner and Architect regarding equipment, materials, services, and temporary Project facilities. § 3.1.9 The Construction Manager shall provide a staffing plan for Preconstruction Phase services for the Owner’s review and approval. § 3.1.10 If the Owner identified a Sustainable Objective in Article 1, the Construction Manager shall fulfill its Preconstruction Phase responsibilities as required in AIA Document E234™–2019, Sustainable Projects Exhibit, Construction Manager as Constructor Edition, attached to this Agreement. § 3.1.11 Subcontractors and Suppliers § 3.1.11.1 If the Owner has provided requirements for subcontractor procurement in section 1.1.14, the Construction Manager shall provide a subcontracting plan, addressing the Owner’s requirements, for the Owner’s review and approval. § 3.1.11.2 The Construction Manager shall develop bidders’ interest in the Project. § 3.1.11.3 The processes described in Article 9 shall apply if bid packages will be issued during the Preconstruction Phase. § 3.1.12 Procurement All Work that is subject to Minnesota Statutes, Section 471.345 (Uniform Municipal Contracting Law) shall be publicly bid in accordance with Minnesota law and Construction Manager shall do all things necessary to effectuate Owner’s compliance with public bidding, where applicable, in Owner’s sole discretion. The Construction Manager shall prepare, for the Architect’s review and the Owner’s acceptance, a procurement schedule for items that must be ordered in advance of construction. The Construction Manager shall expedite and coordinate the ordering and delivery of materials that must be ordered in advance of construction. If the Owner agrees to procure any items prior to the establishment of the Guaranteed Maximum Price, the Owner shall procure the items on terms and conditions acceptable to the Construction Manager, provided Owner is satisfied that such procurement complies with law. Upon the establishment of the Guaranteed Maximum Price, the Owner shall assign all contracts for these items to the Construction Manager and the Construction Manager shall thereafter accept responsibility for them. § 3.1.13 Compliance with Laws The Construction Manager shall comply with applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders of public authorities applicable to its performance under this Contract, and with equal employment opportunity programs, and other programs as may be required by governmental and quasi-governmental authorities. § 3.1.14 Other Preconstruction Services Insert a description of any other Preconstruction Phase services to be provided by the Construction Manager, or reference an exhibit attached to this document (Describe any other Preconstruction Phase services, such as providing cash flow projections, development of a project information management system, early selection or procurement of subcontractors, etc.) « » AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 8 § 3.2 Guaranteed Maximum Price Proposal § 3.2.1 At a time to be mutually agreed upon by the Owner and the Construction Manager, the Construction Manager shall prepare a Guaranteed Maximum Price proposal for the Owner’s and Architect’s review, and the Owner’s acceptance. The Guaranteed Maximum Price in the proposal shall be the sum of the Construction Manager’s estimate of the Cost of the Work, the Construction Manager’s contingency described in Section 3.2.4, and the Construction Manager’s Fee described in Section 6.1.2. § 3.2.2 To the extent that the Contract Documents are anticipated to require further development, the Guaranteed Maximum Price includes the costs attributable to such further development consistent with the Contract Documents and reasonably inferable therefrom. Such further development does not include changes in scope, systems, kinds and quality of materials, finishes, or equipment, all of which, if required, shall be incorporated by Change Order. § 3.2.3 The Construction Manager shall include with the Guaranteed Maximum Price proposal a written statement of its basis, which shall include the following: .1 A list of the Drawings and Specifications, including all Addenda thereto, and the Conditions of the Contract; .2 A list of the clarifications and assumptions made by the Construction Manager in the preparation of the Guaranteed Maximum Price proposal, including assumptions under Section 3.2.2; .3 A statement of the proposed Guaranteed Maximum Price, including a statement of the estimated Cost of the Work organized by trade categories or systems, including allowances; the Construction Manager’s contingency set forth in Section 3.2.4; and the Construction Manager’s Fee; .4 The anticipated date of Substantial Completion upon which the proposed Guaranteed Maximum Price is based; and .5 A date by which the Owner must accept the Guaranteed Maximum Price. § 3.2.4 In preparing the Construction Manager’s Guaranteed Maximum Price proposal, the Construction Manager shall include a contingency for the Construction Manager’s exclusive use to cover those costs that are included in the Guaranteed Maximum Price but not otherwise allocated to another line item or included in a Change Order. § 3.2.5 The Construction Manager shall meet with the Owner and Architect to review the Guaranteed Maximum Price proposal. In the event that the Owner or Architect discover any inconsistencies or inaccuracies in the information presented, they shall promptly notify the Construction Manager, who shall make appropriate adjustments to the Guaranteed Maximum Price proposal, its basis, or both. § 3.2.6 If the Owner notifies the Construction Manager that the Owner has accepted the Guaranteed Maximum Price proposal in writing before the date specified in the Guaranteed Maximum Price proposal, the Guaranteed Maximum Price proposal shall be deemed effective without further acceptance from the Construction Manager. Following acceptance of a Guaranteed Maximum Price, the Owner and Construction Manager shall execute the Guaranteed Maximum Price Amendment amending this Agreement, a copy of which the Owner shall provide to the Architect. The Guaranteed Maximum Price Amendment shall set forth the agreed upon Guaranteed Maximum Price with the information and assumptions upon which it is based. § 3.2.7 The Construction Manager shall not incur any cost to be reimbursed as part of the Cost of the Work prior to the execution of the Guaranteed Maximum Price Amendment, unless the Owner provides prior written authorization for such costs. § 3.2.8 The Owner shall authorize preparation of revisions to the Contract Documents that incorporate the agreed-upon assumptions and clarifications contained in the Guaranteed Maximum Price Amendment. The Owner shall promptly furnish such revised Contract Documents to the Construction Manager. The Construction Manager shall notify the Owner and Architect of any inconsistencies between the agreed-upon assumptions and clarifications contained in the Guaranteed Maximum Price Amendment and the revised Contract Documents. § 3.2.9 The Construction Manager shall include in the Guaranteed Maximum Price all sales, consumer, use and similar taxes for the Work provided by the Construction Manager that are legally enacted, whether or not yet effective, at the time the Guaranteed Maximum Price Amendment is executed. AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 9 § 3.3 Construction Phase § 3.3.1 General § 3.3.1.1 For purposes of Section 8.1.2 of A201–2017, the date of commencement of the Work shall mean the date of commencement of the Construction Phase. § 3.3.1.2 The Construction Phase shall commence upon the Owner’s execution of the Guaranteed Maximum Price Amendment or, prior to acceptance of the Guaranteed Maximum Price proposal, by written agreement of the parties. The written agreement shall set forth a description of the Work to be performed by the Construction Manager, and any insurance and bond requirements for Work performed prior to execution of the Guaranteed Maximum Price Amendment. § 3.3.2 Administration § 3.3.2.1 The Construction Manager shall schedule and conduct meetings to discuss such matters as procedures, progress, coordination, scheduling, and status of the Work. The Construction Manager shall prepare and promptly distribute minutes of the meetings to the Owner and Architect. § 3.3.2.2 Upon the execution of the Guaranteed Maximum Price Amendment, the Construction Manager shall prepare and submit to the Owner and Architect a construction schedule for the Work and a submittal schedule in accordance with Section 3.10 of A201–2017. § 3.3.2.3 Monthly Report The Construction Manager shall record the progress of the Project. On a monthly basis, or otherwise as agreed to by the Owner, the Construction Manager shall submit written progress reports to the Owner and Architect, showing percentages of completion and other information required by the Owner. § 3.3.2.4 Daily Logs The Construction Manager shall keep, and make available to the Owner and Architect, a daily log containing a record for each day of weather, portions of the Work in progress, number of workers on site, identification of equipment on site, problems that might affect progress of the work, accidents, injuries, and other information required by the Owner. § 3.3.2.5 Cost Control The Construction Manager shall develop a system of cost control for the Work, including regular monitoring of actual costs for activities in progress and estimates for uncompleted tasks and proposed changes. The Construction Manager shall identify variances between actual and estimated costs and report the variances to the Owner and Architect, and shall provide this information in its monthly reports to the Owner and Architect, in accordance with Section 3.3.2.3 above. ARTICLE 4 OWNER’S RESPONSIBILITIES § 4.1 Information and Services Required of the Owner § 4.1.1 The Owner shall provide information with reasonable promptness, regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner’s objectives, constraints, and criteria, including schedule, space requirements and relationships, flexibility and expandability, special equipment, systems, sustainability and site requirements. § 4.1.2 The Owner shall establish and periodically update the Owner’s budget for the Project, including (1) the budget for the Cost of the Work as defined in Article 7, (2) the Owner’s other costs, and (3) reasonable contingencies related to all of these costs. If the Owner significantly increases or decreases the Owner’s budget for the Cost of the Work, the Owner shall notify the Construction Manager and Architect. The Owner and the Architect, in consultation with the Construction Manager, shall thereafter agree to a corresponding change in the Project’s scope and quality. § 4.1.3 Structural and Environmental Tests, Surveys and Reports. During the Preconstruction Phase, the Owner shall furnish the following information or services with reasonable promptness. The Owner shall also furnish any other information or services under the Owner’s control and relevant to the Construction Manager’s performance of the Work with reasonable promptness after receiving the Construction Manager’s written request for such information or services. Subject to written disclaimer or qualification from the Owner as to accuracy, the Construction Manager shall be entitled to rely on the accuracy of information and services furnished by the Owner but shall exercise proper precautions relating to the safe performance of the Work. AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 10 § 4.1.3.1 The Owner shall furnish tests, inspections, and reports, required by law and as otherwise agreed to by the parties, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 4.1.3.2 The Owner shall furnish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and other necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 4.1.3.3 The Owner, when such services are requested, shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 4.1.4 During the Construction Phase, the Owner shall furnish information or services required of the Owner by the Contract Documents with reasonable promptness. The Owner shall also furnish any other information or services under the Owner’s control and relevant to the Construction Manager’s performance of the Work with reasonable promptness after receiving the Construction Manager’s written request for such information or services. § 4.1.5 If the Owner identified a Sustainable Objective in Article 1, the Owner shall fulfill its responsibilities as required in AIA Document E234™–2019, Sustainable Projects Exhibit, Construction Manager as Constructor Edition, attached to this Agreement. § 4.2 Owner’s Designated Representative The Owner shall identify a representative authorized to act on behalf of the Owner with respect to the Project. The Owner’s representative shall have the extent of and limitation on authority as set forth in Section 2.1.1 of the A201-2017, as modified. Except as otherwise provided in Section 4.2.1 of A201–2017, the Architect does not have such authority. § 4.2.1 Legal Requirements. The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner’s needs and interests. § 4.3 Architect The Owner shall retain an Architect to provide services, duties and responsibilities as described in AIA Document B133™–2019, Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition, as modified, including any additional services requested by the Construction Manager that are necessary for the Preconstruction and Construction Phase services under this Agreement. The Owner shall provide the Construction Manager with a copy of the scope of services in the executed agreement between the Owner and the Architect, and any further modifications to the Architect’s scope of services in the agreement. ARTICLE 5 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES § 5.1 Compensation § 5.1.1 For the Construction Manager’s Preconstruction Phase services described in Sections 3.1 and 3.2, the Owner shall compensate the Construction Manager as follows: (Insert amount of, or basis for, compensation and include a list of reimbursable cost items, as applicable.) «Preconstruction services will be provided for a lump sum amount of $7,500. » § 5.1.2 The hourly billing rates for Preconstruction Phase services of the Construction Manager and the Construction Manager’s Consultants and Subcontractors, if any, are set forth below. (If applicable, attach an exhibit of hourly billing rates or insert them below.) « » AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 11 Individual or Position Rate § 5.1.2.1 Hourly billing rates for Preconstruction Phase services include all costs to be paid or incurred by the Construction Manager, as required by law or collective bargaining agreements, for taxes, insurance, contributions, assessments and benefits and, for personnel not covered by collective bargaining agreements, customary benefits such as sick leave, medical and health benefits, holidays, vacations and pensions, and shall remain unchanged unless the parties execute a Modification. § 5.1.3 If the Preconstruction Phase services covered by this Agreement have not been completed within « ten » ( « 10» ) months of the date of this Agreement, through no fault of the Construction Manager, the Construction Manager’s compensation for Preconstruction Phase services shall be equitably adjusted. § 5.2 Payments § 5.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. § 5.2.2 Payments are due and payable upon presentation of the Construction Manager’s invoice. Pursuant to the Prompt Payment of Local Government Bills, Minnesota Statutes, Section 471.425 (“Prompt Payment Act”), amounts unpaid and not subject to a good faith dispute « thirty-five » ( « 35 » ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Construction Manager. (Insert rate of monthly or annual interest agreed upon.) « 4.00 » % «per annum » ARTICLE 6 COMPENSATION FOR CONSTRUCTION PHASE SERVICES § 6.1 Contract Sum § 6.1.1 The Owner shall pay the Construction Manager the Contract Sum in current funds for the Construction Manager’s performance of the Contract after execution of the Guaranteed Maximum Price Amendment. The Contract Sum is the Cost of the Work as defined in Article 7 plus the Construction Manager’s Fee. § 6.1.2 The Construction Manager’s Fee: (State a lump sum, percentage of Cost of the Work or other provision for determining the Construction Manager’s Fee.) « The Construction Manager’s Fee is 0.65% applied to the Cost of the Work. » § 6.1.3 The method of adjustment of the Construction Manager’s Fee for changes in the Work: « For changes in the Work, Fee will be increased or decreased by 0.65% based on the Cost of the Work. » § 6.1.4 Limitations, if any, on a Subcontractor’s overhead and profit for increases in the cost of its portion of the Work: « Subcontractor’s overhead and profit is limited to 10% on increases in the Cost of Work » § 6.1.5 Rental rates for Construction Manager-owned equipment shall not exceed «eighty-five» percent ( «85» %) of the standard rental rate paid at the place of the Project. § 6.1.6 Liquidated damages, if any: (Insert terms and conditions for liquidated damages, if any.) « » § 6.1.7 Other: (Insert provisions for bonus, cost savings or other incentives, if any, that might result in a change to the Contract Sum.) « » AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 12 § 6.2 Guaranteed Maximum Price The Construction Manager guarantees that the Contract Sum shall not exceed the Guaranteed Maximum Price set forth in the Guaranteed Maximum Price Amendment, subject to additions and deductions by Change Order as provided in the Contract Documents. Costs which would cause the Guaranteed Maximum Price to be exceeded shall be paid by the Construction Manager without reimbursement by the Owner. To the extent the total cost of construction is less than the Guaranteed Maximum Price, the Owner shall receive 100% of all such savings. The Guaranteed Maximum Price (“GMP”) will be established after receipt of bids for the construction Project. An addendum to this contract will be issued at the time of establishing the GMP that will modify this contract. § 6.3 Changes in the Work § 6.3.1 The Owner may, without invalidating the Contract, order changes in the Work within the general scope of the Contract consisting of additions, deletions or other revisions. The Owner shall issue such changes in writing. The Construction Manager may be entitled to an equitable adjustment in the Contract Time as a result of changes in the Work. § 6.3.1.1 The Architect may order minor changes in the Work as provided in Article 7 of AIA Document A201–2017, General Conditions of the Contract for Construction. § 6.3.2 Adjustments to the Guaranteed Maximum Price on account of changes in the Work subsequent to the execution of the Guaranteed Maximum Price Amendment may be determined by any of the methods listed in Article 7 of AIA Document A201–2017, General Conditions of the Contract for Construction. § 6.3.3 Adjustments to subcontracts awarded on the basis of a stipulated sum shall be determined in accordance with Article 7 of A201–2017, as they refer to “cost” and “fee,” and not by Articles 6 and 7 of this Agreement. Adjustments to subcontracts awarded with the Owner’s prior written consent on the basis of cost plus a fee shall be calculated in accordance with the terms of those subcontracts. § 6.3.4 In calculating adjustments to the Guaranteed Maximum Price, the terms “cost” and “costs” as used in Article 7 of AIA Document A201–2017 shall mean the Cost of the Work as defined in Article 7 of this Agreement and the term “fee” shall mean the Construction Manager’s Fee as defined in Section 6.1.2 of this Agreement. § 6.3.5 If no specific provision is made in Section 6.1.3 for adjustment of the Construction Manager’s Fee in the case of changes in the Work, or if the extent of such changes is such, in the aggregate, that application of the adjustment provisions of Section 6.1.3 will cause substantial inequity to the Owner or Construction Manager, the Construction Manager’s Fee shall be equitably adjusted on the same basis that was used to establish the Fee for the original Work, and the Guaranteed Maximum Price shall be adjusted accordingly. ARTICLE 7 COST OF THE WORK FOR CONSTRUCTION PHASE § 7.1 Costs to Be Reimbursed § 7.1.1 The term Cost of the Work shall mean costs necessarily incurred by the Construction Manager in the proper performance of the Work. The Cost of the Work shall include only the items set forth in Sections 7.1 through 7.7. § 7.1.2 Where, pursuant to the Contract Documents, any cost is subject to the Owner’s prior approval, the Construction Manager shall obtain such approval in writing prior to incurring the cost. § 7.1.3 Costs shall be at rates not higher than the standard rates paid at the place of the Project, except with prior approval of the Owner. § 7.2 Labor Costs § 7.2.1 Wages or salaries of construction workers directly employed by the Construction Manager to perform the construction of the Work at the site or, with the Owner’s prior approval, at off-site workshops. Reimbursement Rates for Work per Exhibit A – Construction Manager at Risk Fee Summary. This includes labor provided from any location as long as it is directly related to the project.§ 7.2.2 Wages or salaries of the Construction Manager’s supervisory and administrative personnel when stationed at the site and performing Work, with the Owner’s prior approval. § 7.2.2.1 Wages or salaries of the Construction Manager’s supervisory and administrative personnel when performing Work and stationed at a location other than the site, but only for that portion of time required for the Work, and limited to the personnel and activities listed below: AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 13 (Identify the personnel, type of activity and, if applicable, any agreed upon percentage of time to be devoted to the Work.) « » § 7.2.3 If agreed rates for labor costs, in lieu of actual costs, are provided in this Agreement, the rates shall remain unchanged throughout the duration of this Agreement, unless the parties execute a Modification. § 7.3 Subcontract Costs Payments made by the Construction Manager to Subcontractors in accordance with the requirements of the subcontracts and this Agreement. § 7.4 Costs of Materials and Equipment Incorporated in the Completed Construction § 7.4.1 Costs, including transportation and storage at the site, of materials and equipment incorporated, or to be incorporated, in the completed construction. § 7.4.2 Costs of materials described in the preceding Section 7.4.1 in excess of those actually installed to allow for reasonable waste and spoilage. Unused excess materials, if any, shall become the Owner’s property at the completion of the Work or, at the Owner’s option, shall be sold by the Construction Manager. Any amounts realized from such sales shall be credited to the Owner as a deduction from the Cost of the Work. § 7.5 Costs of Other Materials and Equipment, Temporary Facilities and Related Items § 7.5.1 Costs of transportation, storage, installation, dismantling, maintenance, and removal of materials, supplies, temporary facilities, machinery, equipment and hand tools not customarily owned by construction workers that are provided by the Construction Manager at the site and fully consumed in the performance of the Work. Costs of materials, supplies, temporary facilities, machinery, equipment, and tools, that are not fully consumed, shall be based on the cost or value of the item at the time it is first used on the Project site less the value of the item when it is no longer used at the Project site. Costs for items not fully consumed by the Construction Manager shall mean fair market value. § 7.5.2 Rental charges for temporary facilities, machinery, equipment, and hand tools not customarily owned by construction workers that are provided by the Construction Manager at the site, and the costs of transportation, installation, dismantling, minor repairs, and removal of such temporary facilities, machinery, equipment, and hand tools. Rates and quantities of equipment owned by the Construction Manager, or a related party as defined in Section 7.8, shall be subject to the Owner’s prior approval. The total rental cost of any such equipment may not exceed the purchase price of any comparable item. § 7.5.3 Costs of removal of debris from the site of the Work and its proper and legal disposal. § 7.5.4 Costs of the Construction Manager’s site office, including general office equipment and supplies. § 7.5.5 Costs of materials and equipment suitably stored off the site at a mutually acceptable location, subject to the Owner’s prior approval. § 7.6 Miscellaneous Costs § 7.6.1 Premiums for that portion of insurance and bonds required by the Contract Documents that can be directly attributed to this Contract. § 7.6.1.1 Costs for self-insurance, for either full or partial amounts of the coverages required by the Contract Documents, with the Owner’s prior approval. § 7.6.1.2 Costs for insurance through a captive insurer owned or controlled by the Construction Manager, with the Owner’s prior approval. § 7.6.2 Sales, use, or similar taxes, imposed by a governmental authority, that are related to the Work and for which the Construction Manager is liable. AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 14 § 7.6.3 Fees and assessments for the building permit, and for other permits, licenses, and inspections, for which the Construction Manager is required by the Contract Documents to pay. § 7.6.4 Fees of laboratories for tests required by the Contract Documents; except those related to defective or nonconforming Work for which reimbursement is excluded under Article 13 of AIA Document A201–2017 or by other provisions of the Contract Documents, and which do not fall within the scope of Section 7.7.3. § 7.6.5 Royalties and license fees paid for the use of a particular design, process, or product, required by the Contract Documents. § 7.6.5.1 The cost of defending suits or claims for infringement of patent rights arising from requirements of the Contract Documents, payments made in accordance with legal judgments against the Construction Manager resulting from such suits or claims, and payments of settlements made with the Owner’s consent, unless the Construction Manager had reason to believe that the required design, process, or product was an infringement of a copyright or a patent, and the Construction Manager failed to promptly furnish such information to the Architect as required by Article 3 of AIA Document A201–2017. The costs of legal defenses, judgments, and settlements shall not be included in the Cost of the Work used to calculate the Construction Manager’s Fee or subject to the Guaranteed Maximum Price. § 7.6.6 Costs for communications services, electronic equipment, and software, directly related to the Work and located at the site, with the Owner’s prior approval. § 7.6.7 Costs of document reproductions and delivery charges. § 7.6.8 Deposits lost for causes other than the Construction Manager’s negligence or failure to fulfill a specific responsibility in the Contract Documents. § 7.6.9 Legal, mediation and litigation costs, not including attorneys’ fees reasonably incurred by the Construction Manager after the execution of this Agreement in the performance of the Work and with the Owner’s prior approval, which shall not be unreasonably withheld. Costs are not recoverable under this Agreement for disputes between the Owner and Construction Manager, or because of non-frivolous third-party claims against the Construction Manager alleging negligence, breach of contract, or willful misconduct relating to the Project. § 7.6.11 That portion of the reasonable expenses of the Construction Manager’s supervisory or administrative personnel incurred while traveling in discharge of duties connected with the Work. § 7.7 Other Costs and Emergencies § 7.7.1 Other costs incurred in the performance of the Work, with the Owner’s prior approval. § 7.7.2 Costs incurred in taking action to prevent threatened damage, injury, or loss, in case of an emergency affecting the safety of persons and property, as provided in Article 10 of AIA Document A201–2017. § 7.7.3 Costs of repairing or correcting damaged or nonconforming Work executed by the Subcontractors, or suppliers, provided that such damaged or nonconforming Work was not caused by the negligence of, or failure to fulfill a specific responsibility by, the Construction Manager, and only to the extent that the cost of repair or correction is not recovered by the Construction Manager from insurance, sureties, Subcontractors, suppliers, or others. § 7.7.4 The costs described in Sections 7.1 through 7.7 shall be included in the Cost of the Work, notwithstanding any provision of AIA Document A201–2017 or other Conditions of the Contract which may require the Construction Manager to pay such costs, unless such costs are excluded by the provisions of Section 7.9. § 7.8 Related Party Transactions § 7.8.1 For purposes of this Section 7.8, the term “related party” shall mean (1) a parent, subsidiary, affiliate, or other entity having common ownership of, or sharing common management with, the Construction Manager; (2) any entity in which any stockholder in, or management employee of, the Construction Manager holds an equity interest in excess of ten percent in the aggregate; (3) any entity which has the right to control the business or affairs of the Construction Manager; or (4) any person, or any member of the immediate family of any person, who has the right to control the business or affairs of the Construction Manager. AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 15 § 7.8.2 If any of the costs to be reimbursed arise from a transaction between the Construction Manager and a related party, the Construction Manager shall notify the Owner of the specific nature of the contemplated transaction, including the identity of the related party and the anticipated cost to be incurred, before any such transaction is consummated or cost incurred. If the Owner, after such notification, authorizes the proposed transaction in writing, then the cost incurred shall be included as a cost to be reimbursed, and the Construction Manager shall assist Owner in procuring the Work, equipment, goods, or service, from the related party, as a Subcontractor, according to the terms of Article 9. If the Owner fails to authorize the transaction in writing, the Work, equipment, goods, or service shall be procured from some person or entity other than a related party according to the terms of Article 9. § 7.9 Costs Not To Be Reimbursed § 7.9.1 The Cost of the Work shall not include the items listed below: .1 Salaries and other compensation of the Construction Manager’s personnel stationed at the Construction Manager’s principal office or offices other than the site office, except as specifically provided in Section 7.2, or as may be provided in Article 14; .2 Bonuses, profit sharing, incentive compensation, and any other discretionary payments, paid to anyone hired by the Construction Manager or paid to any Subcontractor or vendor, unless the Owner has provided prior approval; .3 Expenses of the Construction Manager’s principal office and offices other than the site office; .4 Overhead and general expenses, except as may be expressly included in Sections 7.1 to 7.7; .5 The Construction Manager’s capital expenses, including interest on the Construction Manager’s capital employed for the Work; .6 Except as provided in Section 7.7.3 of this Agreement, costs due to the negligence of, or failure to fulfill a specific responsibility of the Contract by, the Construction Manager, Subcontractors, and suppliers, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable; .7 Any cost not specifically and expressly described in Sections 7.1 to 7.7; .8 Costs, other than costs included in Change Orders approved by the Owner, that would cause the Guaranteed Maximum Price to be exceeded; and .9 Costs for services incurred during the Preconstruction Phase. ARTICLE 8 DISCOUNTS, REBATES, AND REFUNDS § 8.1 Cash discounts obtained on payments made by the Construction Manager shall accrue to the Owner if (1) before making the payment, the Construction Manager included the amount to be paid, less such discount, in an Application for Payment and received payment from the Owner, or (2) the Owner has deposited funds with the Construction Manager with which to make payments; otherwise, cash discounts shall accrue to the Construction Manager. Trade discounts, rebates, refunds, and amounts received from sales of surplus materials and equipment shall accrue to the Owner, and the Construction Manager shall make provisions so that they can be obtained. § 8.2 Amounts that accrue to the Owner in accordance with the provisions of Section 8.1 shall be credited to the Owner as a deduction from the Cost of the Work. ARTICLE 9 SUBCONTRACTS AND OTHER AGREEMENTS § 9.1 The Owner shall obtain bids from Prime Contractors pursuant to public bidding requirements under Minnesota Statutes, Section 471.345. The Owner shall award Prime Contractor contracts to the lowest responsible bidder (“LRB”). Upon approval by Owner of the Construction Manager’s Guaranteed Maximum Price, the Owner shall assign to the Construction Manager the said contracts for the Work. Upon assignment of the Prime Contractor contracts, the Prime Contractor shall have the rights and responsibilities of the Subcontractors and the Construction Manager shall have the rights and responsibilities of the Contractor in the A201-2017 General Conditions, as modified, provided however, that the Contractor shall not perform any Work. § 9.1.1 When a specific subcontractor or supplier (1) is recommended to the Owner by the Construction Manager; (2) is qualified to perform that portion of the Work; and (3) has submitted a bid that conforms to the requirements of the Contract Documents without reservations or exceptions, but the Owner requires that another bid be accepted, then the Construction Manager may require that a Change Order be issued to adjust the Guaranteed Maximum Price by the difference between the bid of the person or entity recommended to the Owner by the Construction Manager and the amount of the subcontract or other agreement actually signed with the person or entity designated by the Owner. § 9.2 Subcontracts or other agreements shall conform to the applicable payment provisions of this Agreement, and shall not be awarded on the basis of cost plus a fee without the Owner’s prior written approval. If a subcontract is awarded on AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 16 the basis of cost plus a fee, the Construction Manager shall provide in the subcontract for the Owner to receive the same audit rights with regard to the Subcontractor as the Owner receives with regard to the Construction Manager in Article 10. ARTICLE 10 ACCOUNTING RECORDS The Construction Manager shall keep full and detailed records and accounts related to the Cost of the Work, and exercise such controls, as may be necessary for proper financial management under this Contract and to substantiate all costs incurred. The accounting and control systems shall be satisfactory to the Owner. The Owner and the Owner’s auditors shall, during regular business hours and upon reasonable notice, be afforded access to, and shall be permitted to audit and copy, the Construction Manager’s records and accounts, including complete documentation supporting accounting entries, books, job cost reports, correspondence, instructions, drawings, receipts, subcontracts, Subcontractor’s proposals, Subcontractor’s invoices, purchase orders, vouchers, memoranda, and other data relating to this Contract. The Construction Manager shall preserve these records for a period of six (6) years after final payment, or for such longer period as may be required by law. ARTICLE 11 PAYMENTS FOR CONSTRUCTION PHASE SERVICES § 11.1 Progress Payments § 11.1.1 Based upon Applications for Payment submitted to the Architect by the Construction Manager, and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum, to the Construction Manager, as provided below and elsewhere in the Contract Documents. § 11.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: «No additional provisions » § 11.1.3 Owner payment obligations shall be governed by the Prompt Payment Act. (Federal, state or local laws may require payment within a certain period of time.) § 11.1.4 With each Application for Payment, the Construction Manager shall submit payrolls, petty cash accounts, receipted invoices or invoices with check vouchers attached, and any other evidence required by the Owner or Architect to demonstrate that payments already made by the Construction Manager on account of the Cost of the Work equal or exceed progress payments already received by the Construction Manager, plus payrolls for the period covered by the present Application for Payment, less that portion of the progress payments attributable to the Construction Manager’s Fee. § 11.1.5 Each Application for Payment shall be based on the most recent schedule of values submitted by the Construction Manager in accordance with the Contract Documents. The schedule of values shall allocate the entire Guaranteed Maximum Price among: (1) the various portions of the Work; (2) any contingency for costs that are included in the Guaranteed Maximum Price but not otherwise allocated to another line item or included in a Change Order; and (3) the Construction Manager’s Fee. § 11.1.5.1 The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. The schedule of values shall be used as a basis for reviewing the Construction Manager’s Applications for Payment. § 11.1.5.2 The allocation of the Guaranteed Maximum Price under this Section 11.1.5 shall not constitute a separate guaranteed maximum price for the Cost of the Work of each individual line item in the schedule of values. § 11.1.5.3 When the Construction Manager allocates costs from a contingency to another line item in the schedule of values, the Construction Manager shall submit supporting documentation to the Architect. Providing supporting documentation to the Architect in no way limits the use or control of the Construction Manager’s contingency established in the Guaranteed Maximum Price amendment. § 11.1.6 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. The percentage of completion shall be the lesser of (1) the percentage of that portion of the Work which has actually been completed, or (2) the percentage obtained by dividing (a) the expense that has actually been incurred by the Construction Manager on account of that portion of the Work and for which the Construction Manager has made payment or intends to make payment prior to the next Application for AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 17 Payment, by (b) the share of the Guaranteed Maximum Price allocated to that portion of the Work in the schedule of values. § 11.1.7 In accordance with AIA Document A201–2017, as modified, and subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: § 11.1.7.1 The amount of each progress payment shall first include: .1 That portion of the Guaranteed Maximum Price properly allocable to completed Work as determined by multiplying the percentage of completion of each portion of the Work by the share of the Guaranteed Maximum Price allocated to that portion of the Work in the most recent schedule of values; .2 That portion of the Guaranteed Maximum Price properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction or, if approved in writing in advance by the Owner, suitably stored off the site at a location agreed upon in writing; .3 That portion of Construction Change Directives that the Architect determines, in the Architect’s professional judgment, to be reasonably justified; and .4 The Construction Manager’s Fee, computed upon the Cost of the Work described in the preceding Sections 11.1.7.1.1 and 11.1.7.1.2 at the rate stated in Section 6.1.2 or, if the Construction Manager’s Fee is stated as a fixed sum in that Section, an amount that bears the same ratio to that fixed-sum fee as the Cost of the Work included in Sections 11.1.7.1.1 and 11.1.7.1.2 bears to a reasonable estimate of the probable Cost of the Work upon its completion. § 11.1.7.2 The amount of each progress payment shall then be reduced by: .1 The aggregate of any amounts previously paid by the Owner; .2 The amount, if any, for Work that remains uncorrected and for which the Architect has previously withheld a Certificate for Payment as provided in Article 9 of AIA Document A201–2017; .3 Any amount for which the Construction Manager does not intend to pay a Subcontractor or material supplier, unless the Work has been performed by others the Construction Manager intends to pay; .4 For Work performed or defects discovered since the last payment application, any amount for which the Architect may withhold payment, or nullify a Certificate of Payment in whole or in part, as provided in Article 9 of AIA Document A201–2017; .5 The shortfall, if any, indicated by the Construction Manager in the documentation required by Section 11.1.4 to substantiate prior Applications for Payment, or resulting from errors subsequently discovered by the Owner’s auditors in such documentation; and .6 Retainage withheld pursuant to Section 11.1.8. § 11.1.8 Retainage § 11.1.8.1 For each progress payment made prior to Substantial Completion of the Work, the Owner may withhold the following amount, as retainage, from the payment otherwise due: (Insert a percentage or amount to be withheld as retainage from each Application for Payment. The amount of retainage may be limited by governing law.) «Owner shall withhold five percent (5%) of the amount approved for payment in each payment period. » § 11.1.8.1.1 The following items are not subject to retainage: (Insert any items not subject to the withholding of retainage, such as general conditions, insurance, etc.) « » § 11.1.8.2 Reduction or limitation of retainage, if any, shall be as follows: (If the retainage established in Section 11.1.8.1 is to be modified prior to Substantial Completion of the entire Work, insert provisions for such modification.) «Retainage after Substantial Completion, Minn. Stat. § 15.72, subd. 2 Subject to the following, all retainage will be released to Construction Manager no later than sixty (60) days after Substantial Completion. “Substantial Completion” shall be determined by the Architect consistent with the definition in Minnesota Statutes, Section 541.051, subd. 1(a). After Substantial Completion, Owner may withhold: (1) two hundred and fifty percent (250%) of the estimated cost to correct or complete Work known at the time of Substantial Completion; and (2) one percent (1%) of the value of the contract or $500.00, whichever is greater, pending completion AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 18 and submission of all final paperwork by Construction Manager. If Owner withholds payment under this paragraph, it will provide a written statement to Construction Manager detailing the amount and basis of the withholding. Owner will pay any amounts withheld under clause (1) within sixty (60) days after completion or correction of the Work, as determined by Architect. Owner will pay any amounts withheld under clause (2) after submission of all final paperwork, as determined by Owner. » § 11.1.8.3 Except as set forth in this Section 11.1.8.3, upon Substantial Completion of the Work, the Construction Manager may submit an Application for Payment that includes the retainage withheld from prior Applications for Payment pursuant to this Section 11.1.8. The Application for Payment submitted at Substantial Completion shall not include retainage as follows: (Insert any other conditions for release of retainage, such as upon completion of the Owner’s audit and reconciliation, upon Substantial Completion.) « » § 11.1.9 If final completion of the Work is materially delayed through no fault of the Construction Manager, the Owner shall pay the Construction Manager any additional amounts in accordance with Article 9 of AIA Document A201–2017. § 11.1.10 Except with the Owner’s prior written approval, the Construction Manager shall not make advance payments to suppliers for materials or equipment which have not been delivered and suitably stored at the site. § 11.1.11 The Owner and the Construction Manager shall agree upon a mutually acceptable procedure for review and approval of payments to Subcontractors, and the percentage of retainage held on Subcontracts. § 11.1.12 In taking action on the Construction Manager’s Applications for Payment the Architect shall be entitled to rely on the accuracy and completeness of the information furnished by the Construction Manager, and such action shall not be deemed to be a representation that (1) the Architect has made a detailed examination, audit, or arithmetic verification, of the documentation submitted in accordance with Section 11.1.4 or other supporting data; (2) that the Architect has made exhaustive or continuous on-site inspections; or (3) that the Architect has made examinations to ascertain how or for what purposes the Construction Manager has used amounts previously paid on account of the Contract. Such examinations, audits, and verifications, if required by the Owner, will be performed by the Owner’s auditors acting in the sole interest of the Owner. § 11.2 Final Payment § 11.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Construction Manager when .1 the Construction Manager has fully performed the Contract, except for the Construction Manager’s responsibility to correct Work as provided in Article 12 of AIA Document A201–2017, and to satisfy other requirements, if any, which extend beyond final payment; .2 the Construction Manager has submitted a final accounting for the Cost of the Work and a final Application for Payment; and .3 a final Certificate for Payment has been issued by the Architect in accordance with Section 11.2.2.2. § 11.2.2 Within 30 days of the Owner’s receipt of the Construction Manager’s final accounting for the Cost of the Work, the Owner shall conduct an audit of the Cost of the Work or notify the Architect that it will not conduct an audit. § 11.2.2.1 If the Owner conducts an audit of the Cost of the Work, the Owner shall, within 10 days after completion of the audit, submit a written report based upon the auditors’ findings to the Architect. § 11.2.2.2 Within seven days after receipt of the written report described in Section 11.2.2.1, or receipt of notice that the Owner will not conduct an audit, and provided that the other conditions of Section 11.2.1 have been met, the Architect will either issue to the Owner a final Certificate for Payment with a copy to the Construction Manager, or notify the Construction Manager and Owner in writing of the Architect’s reasons for withholding a certificate as provided in Article 9 of AIA Document A201–2017. The time periods stated in this Section 11.2.2 supersede those stated in Article 9 of AIA Document A201–2017. The Architect is not responsible for verifying the accuracy of the Construction Manager’s final accounting. § 11.2.2.3 If the Owner’s auditors’ report concludes that the Cost of the Work, as substantiated by the Construction Manager’s final accounting, is less than claimed by the Construction Manager, the Construction Manager shall be AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 19 entitled to request mediation of the disputed amount without seeking an initial decision pursuant to Article 15 of AIA Document A201–2017. A request for mediation shall be made by the Construction Manager within 30 days after the Construction Manager’s receipt of a copy of the Architect’s final Certificate for Payment. Failure to request mediation within this 30-day period shall result in the substantiated amount reported by the Owner’s auditors becoming binding on the Construction Manager. Pending a final resolution of the disputed amount, the Owner shall pay the Construction Manager the amount certified in the Architect’s final Certificate for Payment. § 11.2.3 The Owner’s final payment to the Construction Manager shall be made no later than 30 days after the issuance of the Architect’s final Certificate for Payment, or as follows: «All punch list items have been completed, required corrections have been made, all warranties have been provided and all properly completed contractor closeout documents have been submitted to the Owner. » § 11.2.4 If, subsequent to final payment, and at the Owner’s request, the Construction Manager incurs costs, described in Sections 7.1 through 7.7, and not excluded by Section 7.9, to correct defective or nonconforming Work, the Owner shall reimburse the Construction Manager for such costs, and the Construction Manager’s Fee applicable thereto, on the same basis as if such costs had been incurred prior to final payment, but not in excess of the Guaranteed Maximum Price. If adjustments to the Contract Sum are provided for in Section 6.1.7, the amount of those adjustments shall be recalculated, taking into account any reimbursements made pursuant to this Section 11.2.4 in determining the net amount to be paid by the Owner to the Construction Manager. § 11.3 Interest Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Insert rate of interest agreed upon, if any.) « » % « » ARTICLE 12 DISPUTE RESOLUTION § 12.1 Initial Decision Maker § 12.1.1 Any Claim between the Owner and Construction Manager shall be resolved in accordance with the provisions set forth in this Article 12 and Article 15 of A201–2017. However, for Claims arising from or relating to the Construction Manager’s Preconstruction Phase services, no decision by the Initial Decision Maker shall be required as a condition precedent to mediation or binding dispute resolution, and Section 12.1.2 of this Agreement shall not apply. § 12.1.2 The Architect will serve as the Initial Decision Maker pursuant to Article 15 of AIA Document A201–2017 for Claims arising from or relating to the Construction Manager’s Construction Phase services, unless the parties appoint below another individual, not a party to the Agreement, to serve as the Initial Decision Maker. (If the parties mutually agree, insert the name, address and other contact information of the Initial Decision Maker, if other than the Architect.) « » « » « » « » § 12.2 Binding Dispute Resolution For any Claim subject to, but not resolved by mediation pursuant to Article 15 of AIA Document A201–2017, the method of binding dispute resolution shall be as follows: (Check the appropriate box.) [ « » ] Arbitration pursuant to Article 15 of AIA Document A201–2017 [ « X » ] Litigation in a court of competent jurisdiction, in Washington County, Minnesota [ « » ] Other: (Specify) « » AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 20 If the Owner and Construction Manager do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, Claims will be resolved by litigation in a court of competent jurisdiction. ARTICLE 13 TERMINATION OR SUSPENSION § 13.1 Termination Prior to Execution of the Guaranteed Maximum Price Amendment § 13.1.1 If the Owner and the Construction Manager do not reach an agreement on the Guaranteed Maximum Price, the Owner may terminate this Agreement upon not less than seven days’ written notice to the Construction Manager, and the Construction Manager may terminate this Agreement, upon not less than seven days’ written notice to the Owner. § 13.1.2 In the event of termination of this Agreement pursuant to Section 13.1.1, the Construction Manager shall be compensated for Preconstruction Phase services and Work performed prior to receipt of a notice of termination, in accordance with the terms of this Agreement. In no event shall the Construction Manager’s compensation under this Section exceed the compensation set forth in Section 5.1. § 13.1.3 Prior to the execution of the Guaranteed Maximum Price Amendment, the Owner may terminate this Agreement upon not less than seven days’ written notice to the Construction Manager for the Owner’s convenience and without cause, and the Construction Manager may terminate this Agreement, upon not less than seven days’ written notice to the Owner, for the reasons set forth in Article 14 of A201–2017. § 13.1.4 In the event of termination of this Agreement pursuant to Section 13.1.3, the Construction Manager shall be equitably compensated for Preconstruction Phase services and Work performed prior to receipt of a notice of termination. In no event shall the Construction Manager’s compensation under this Section exceed the compensation set forth in Section 5.1. § 13.1.5 If the Owner terminates the Contract pursuant to Section 13.1.3 after the commencement of the Construction Phase but prior to the execution of the Guaranteed Maximum Price Amendment, the Owner shall pay to the Construction Manager an amount calculated as follows: .1 Take the Cost of the Work incurred by the Construction Manager to the date of termination; .2 Add the Construction Manager’s Fee computed upon the Cost of the Work to the date of termination at the rate stated in Section 6.1 or, if the Construction Manager’s Fee is stated as a fixed sum in that Section, an amount that bears the same ratio to that fixed-sum Fee as the Cost of the Work at the time of termination bears to a reasonable estimate of the probable Cost of the Work upon its completion; and .3 Subtract the aggregate of previous payments made by the Owner for Construction Phase services. § 13.1.6 The Owner shall also pay the Construction Manager fair compensation, either by purchase or rental at the election of the Owner, for any equipment owned by the Construction Manager that the Owner elects to retain and that is not otherwise included in the Cost of the Work under Section 13.1.5.1. To the extent that the Owner elects to take legal assignment of subcontracts and purchase orders (including rental agreements), the Construction Manager shall, as a condition of receiving the payments referred to in this Article 13, execute and deliver all such papers and take all such steps, including the legal assignment of such subcontracts and other contractual rights of the Construction Manager, as the Owner may require for the purpose of fully vesting in the Owner the rights and benefits of the Construction Manager under such subcontracts or purchase orders. All Subcontracts, purchase orders and rental agreements entered into by the Construction Manager will contain provisions allowing for assignment to the Owner as described above. § 13.1.6.1 If the Owner accepts assignment of subcontracts, purchase orders or rental agreements as described above, the Owner will reimburse or indemnify the Construction Manager for all costs arising under the subcontract, purchase order or rental agreement, if those costs would have been reimbursable as Cost of the Work if the contract had not been terminated. If the Owner chooses not to accept assignment of any subcontract, purchase order or rental agreement that would have constituted a Cost of the Work had this agreement not been terminated, the Construction Manager will terminate the subcontract, purchase order or rental agreement and the Owner will pay the Construction Manager the costs necessarily incurred by the Construction Manager because of such termination. § 13.2 Termination or Suspension Following Execution of the Guaranteed Maximum Price Amendment § 13.2.1 Termination The Contract may be terminated by the Owner or the Construction Manager as provided in Article 14 of AIA Document A201–2017. AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 21 § 13.2.2 Termination by the Owner for Cause § 13.2.2.1 If the Owner terminates the Contract for cause as provided in Article 14 of AIA Document A201–2017, the amount, if any, to be paid to the Construction Manager under Article 14 of AIA Document A201–2017 shall not cause the Guaranteed Maximum Price to be exceeded, nor shall it exceed an amount calculated as follows: .1 Take the Cost of the Work incurred by the Construction Manager to the date of termination; .2 Add the Construction Manager’s Fee, computed upon the Cost of the Work to the date of termination at the rate stated in Section 6.1 or, if the Construction Manager’ Fee is stated as a fixed sum in that Section, an amount that bears the same ratio to that fixed-sum Fee as the Cost of the Work at the time of termination bears to a reasonable estimate of the probable Cost of the Work upon its completion; .3 Subtract the aggregate of previous payments made by the Owner; and .4 Subtract the costs and damages incurred, or to be incurred, by the Owner under Article 14 of AIA Document A201–2017. § 13.2.2.2 The Owner shall also pay the Construction Manager fair compensation, either by purchase or rental at the election of the Owner, for any equipment owned by the Construction Manager that the Owner elects to retain and that is not otherwise included in the Cost of the Work under Section 13.2.2.1.1. To the extent that the Owner elects to take legal assignment of subcontracts and purchase orders (including rental agreements), the Construction Manager shall, as a condition of receiving the payments referred to in this Article 13, execute and deliver all such papers and take all such steps, including the legal assignment of such subcontracts and other contractual rights of the Construction Manager, as the Owner may require for the purpose of fully vesting in the Owner the rights and benefits of the Construction Manager under such subcontracts or purchase orders. § 13.2.3 Termination by the Owner for Convenience If the Owner terminates the Contract for convenience in accordance with Article 14 of AIA Document A201–2017, then the Owner shall pay the Construction Manager a termination fee as follows: (Insert the amount of or method for determining the fee, if any, payable to the Construction Manager following a termination for the Owner’s convenience.) « » § 13.3 Suspension The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201–2017; in such case, the Guaranteed Maximum Price and Contract Time shall be increased as provided in Article 14 of AIA Document A201–2017, except that the term “profit” shall be understood to mean the Construction Manager’s Fee as described in Sections 6.1 and 6.3.5 of this Agreement. ARTICLE 14 MISCELLANEOUS PROVISIONS § 14.1 Terms in this Agreement shall have the same meaning as those in A201–2017. Where reference is made in this Agreement to a provision of AIA Document A201–2017 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. § 14.2 Successors and Assigns § 14.2.1 The Owner and Construction Manager, respectively, bind themselves, their partners, successors, assigns and legal representatives to covenants, agreements, and obligations contained in the Contract Documents. Except as provided in Section 14.2.2 of this Agreement, and in Section 13.2.2 of A201–2017, neither party to the Contract shall assign the Contract as a whole without written consent of the other. If either party attempts to make an assignment without such consent, that party shall nevertheless remain legally responsible for all obligations under the Contract. § 14.2.2 The Owner may, without consent of the Construction Manager, assign the Contract to a lender providing construction financing for the Project, if the lender assumes the Owner’s rights and obligations under the Contract Documents. The Construction Manager shall execute all consents reasonably required to facilitate the assignment. § 14.2.3 Prompt Payment Act subdivision 4a shall apply to payments by Contractor to Subcontractors as set forth in the A201–2017. AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 22 § 14.3 Insurance and Bonds § 14.3.1 Preconstruction Phase The Construction Manager shall maintain the following insurance for the duration of the Preconstruction Services performed under this Agreement. If any of the requirements set forth below exceed the types and limits the Construction Manager normally maintains, the Owner shall reimburse the Construction Manager for any additional cost. § 14.3.1.1 Commercial General Liability with policy limits of not less than « » ($ « » ) for each occurrence and « » ($ « » ) in the aggregate for bodily injury and property damage. § 14.3.1.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Construction Manager with policy limits of not less than « » ($ « » ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 14.3.1.3 The Construction Manager may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided that such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 14.3.1.1 and 14.3.1.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § 14.3.1.4 Workers’ Compensation at statutory limits and Employers Liability with policy limits not less than « » ($ « » ) each accident, « » ($ « » ) each employee, and « » ($ « » ) policy limit. § 14.3.1.5 Professional Liability covering negligent acts, errors and omissions in the performance of professional services, with policy limits of not less than « » ($ « » ) per claim and « » ($ « » ) in the aggregate. § 14.3.1.6 Other Insurance (List below any other insurance coverage to be provided by the Construction Manager and any applicable limits.) Coverage Limits A. H+U Construction limits of insurance per attached Certificate of Insurance. B. Contractor performance payment bond will be provided by H+U Construction. C. Builders Risk Insurance by Owner. § 14.3.1.7 Additional Insured Obligations. To the fullest extent permitted by law, the Construction Manager shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Construction Manager’s negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner’s insurance policies and shall apply to both ongoing and completed operations. § 14.3.1.8 The Construction Manager shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 14.3.1. § 14.3.2 Construction Phase After execution of the Guaranteed Maximum Price Amendment, the Owner and the Construction Manager shall purchase and maintain insurance as set forth in AIA Document A133™–2019, Standard Form of Agreement Between Owner and Construction Manager where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price, Exhibit B, Insurance and Bonds, and elsewhere in the Contract Documents. § 14.3.2.1 The Construction Manager shall provide bonds as set forth in AIA Document A133™–2019 Exhibit B, and elsewhere in the Contract Documents. AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 23 § 14.4 Notice in electronic format, pursuant to Article 1 of AIA Document A201–2017, may be given in accordance with AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, if completed, or as otherwise set forth below: (If other than in accordance with AIA Document E203–2013, insert requirements for delivering notice in electronic format such as name, title, and email address of the recipient and whether and how the system will be required to generate a read receipt for the transmission.) « » § 14.5 Insurance Required by the Owner The Owner property insurance shall be in accordance with Section 11.2 of A201-2017. § 14.6 Performance Bond and Payment Bond § 14.6.1 The Construction Manager shall furnish bonds covering faithful performance of the Construction Manager’s Contract and payment of obligations arising thereunder. Bonds may be obtained through the Construction Manager’s usual source and the cost thereof shall be included in the Cost of the Work. Construction Manager shall not be required to post separate performance and payment bonds to the extent they are duplicative of the Work. § 14.6.2 The Construction Manager shall obtain performance and payment bonds from all Subcontractors covering the full value of the work, naming the Owner as co-beneficiary. § 14.7 Other provisions: Reimbursable rates for project expenditures are included on Exhibit A – Construction Manager at Risk Fee Summary. ARTICLE 15 SCOPE OF THE AGREEMENT § 15.1 This Agreement represents the entire and integrated agreement between the Owner and the Construction Manager and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Construction Manager. § 15.2 The following documents comprise the Agreement: .1 AIA Document A133™–2019, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price .2 AIA Document A133™-2019, Exhibit A, Guaranteed Maximum Price Amendment, if executed .3 AIA Document A133™–2019, Exhibit B, Insurance and Bonds .4 AIA Document A201™–2017, General Conditions of the Contract for Construction .5 AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, dated as indicated below: (Insert the date of the E203-2013 incorporated into this Agreement.) « » .6 Other Exhibits: (Check all boxes that apply.) [ « » ] AIA Document E234™–2019, Sustainable Projects Exhibit, Construction Manager as Constructor Edition, dated as indicated below: (Insert the date of the E234-2019 incorporated into this Agreement.) « » [ « » ] Supplementary and other Conditions of the Contract: Document Title Date Pages AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 13:58:42 ET on 06/29/2020 under Order No.2067434383 which expires on 04/02/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (1834312825) 24 .7 Other documents, if any, listed below: (List here any additional documents that are intended to form part of the Contract Documents. AIA Document A201–2017 provides that the advertisement or invitation to bid, Instructions to Bidders, sample forms, the Construction Manager’s bid or proposal, portions of Addenda relating to bidding or proposal requirements, and other information furnished by the Owner in anticipation of receiving bids or proposals, are not part of the Contract Documents unless enumerated in this Agreement. Any such documents should be listed here only if intended to be part of the Contract Documents.) « » This Agreement is entered into as of the day and year first written above. OWNER (Signature) CONSTRUCTION MANAGER (Signature) «Mike Pearson, Mayor »« » «Andrew Hoffmann, President/Partner »« » (Printed name and title) (Printed name and title) OWNER (Signature) «Kristina Handt, City Administrator »« » (Printed name and title) Preconstruction & Bidding Phase Description Quantity Unit Unit Cost Total Project Director 90 HR $115 Cost Estimator/ Preconstruction Manager 140 HR $75 Senior Project Manager 30 HR $110 Project Manager 20 HR $90 Assistant Project Manager 20 HR $75 Civil Coordinator 30 HR $110 MEP Manager 40 HR $110 Project Administrator/Accountant 20 HR $50 Project Superintendent 20 HR $90 $7,500 Project Reimbursable Expenses (Based on 12-Month Addition/Renovation Project) Description Quantity Unit Unit Cost Total Project Director 50 HR $150 $7,500 Senior Project Manager 175 HR $125 $21,875 Project Manager 862 HR $105 $90,510 Assistant Project Manager 612 HR $90 $55,080 Project Administrator/Accountant 250 HR $65 $16,250 Project Controller 200 HR $125 $25,000 Senior Superintendent 2076 HR $115 $238,740 Superintendent 60 HR $105 $6,300 Assistant Superintendent 60 HR $95 $5,700 Superintendent Truck, Travel, & Small Tools 12 MO $1,400 $16,800 Field Office Equipment 12 MO $400 $4,800 Safety Director 1 LS Mileage 1 LS Electronic Documentation 1 LS In-House Printing 1 LS $488,555 Construction Manger Fee Proposed Construction Manager Fee 0.65%$8,500,000 Subtotal Preconstruction & Bidding: Lump-Sum of $7,500 CONSTRUCTION MANAGER AT RISK FEE SUMMARY Lake Elmo City Hall/Fire/Public Works Project Construction Manager At Risk Total Estimated Compensation: CM Fee Based on a Project Cost of $11,000,000 ($8.5M assumed construction cost) In Fee In Fee In Fee In Fee $551,305 Total $55,250 Total Reimbursable Expenses: STAFF REPORT DATE: December 12, 2017 AGENDA ITEM: Space Needs Study TO: Mayor and Council SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: Earlier this year the Council approved a contract with BKV Group to complete a space needs study for city hall, the fire stations and public works. At the August work session, BKV presented their draft report. Since that time work has been completed to refine the report. ISSUE BEFORE COUNCIL: What is the Council’s preferred option? PROPOSAL DETAILS/ANALYSIS: The Municipal Facilities Space Needs Assessment report includes an assessment of our existing facilities, capital improvement estimates, space programming, master planning concepts, conceptual project budget and schedule, actions steps, and appendices covering the Brookfield building, population projections and existing drawings. FISCAL IMPACT: Estimated cost for all three buildings (City Hall, Fire Station and Public Works) is about $15 million. The fiscal impact is discussed on page 17 of the presentation document. This fiscal analysis by Northland included the following Notes: 1. The final cost of issuance will vary based upon final terms and is anticipated to be less than 3%. 2. The adjusted net tax capacity (NTC) is based on Lake Elmo NTC for Pay 2017 and is the NTC after fiscal disparity contribution but before distribution. This will need to be updated to reflect Pay 2019. 3. All figures are preliminary estimates based on current interest rates plus 50 basis points, and are subject to change. OPTIONS: The report lays out 8 different combinations of options. Council should identify their preferred option in order to proceed with the next steps as outlined on page 18 of the presentation. ATTACHMENT: • 12-12-17 Facilities Study presentation • 2017-12-07 Draft report City of Lake Elmo Municipal Facilities Space Needs Assessment December 12, 2017 Anticipated Growth in Lake Elmo Study Process •Facility Assessments •Programming •Master Planning •Location and configuration options for City Hall, Public Safety, and both together •Overall Master Planning Combinations •Cost and Schedule Facility Assessment –City Hall •Exterior shell in poor condition •Restrooms not ADA compliant •Lacking of security Facility Assessment –Public Works •Newer building in generally good condition •No locker rooms, welding area, carpentry shop, signage shop or meter shop •Will be rapidly outgrown as City expands Facility Assessment –Fire Station #1 •Well-maintained building that is simply too unantiquated •Unsafe working conditions •Cannot effectively support training mandated by NFPA 1720 and 1583 •Insufficient maintenance space for NFPA 1737 compliance •No turnout gear storage space in violation of NFPA 1937 Facility Assessment –Fire Station #2 •Lots of site issues – erosion, failing asphalt, collapsing retaining wall •Not originally designed as a fire station, and cannot be safely used as a fire station •Cannot effectively support training mandated by NFPA 1720 and 1583 •Insufficient maintenance space for NFPA 1737 compliance •No turnout gear storage space in violation of NFPA 1937 Programming •City Hall •Current: 5,693 SF •Proposed: 9,316 SF •Sheriff Space •Current: 260 SF •Proposed: 675 SF •Fire Department •Current: 8,244 SF (both stations) •Proposed: 21,594 SF •Public Works •Needs additional 2,340 SF •Needs fleet storage space City Population Facility Size (GSF) Waconia 11,490 13,344 Vadnais Heights 12,983 12,025 Monticello 13,029 10,000 Sauk Rapids 13,270 11,500 Fergus Falls 13,351 19,068 Hutchinson 13,871 19,500 Fire Department Size Facility Size (GSF) Rochester Station #2 4 bays 31,220 Eden Prairie 4 bays 22,000 St. Louis Park Station #2 4 bays 16,760 Shakopee Station #2 5 bays 23,000 Long Lake 5 bays 17,500 Hopkins 5 bays 26,000 Fridley Station #1 6 bays 24,770 Stillwater 6 bays 18,167 Eagan Station #2 6 bays 38,511 Worthington 6 bays 17,870 St. Louis Park Station #1 8 bays 30,695 Master Planning •Where should City Hall be located? •Where should the Fire Station be located? •How should we add on to Public Works? •Where would a future Library be located? •Can we utilize existing City-owned property? •What should we do with the Existing buildings? Master Planning Options A1 A2 A3 B1a B1b B2 C1 C2 C3 C4 D1 Master Planning Combinations •Keep City Hall at Existing site •Remodel/Addition on site (with or without Fire) •Teardown and replace on site (with or without Fire) •Move City Hall to Fire Station #1 site •Relocate Fire to greenfield site •Relocate Fire to City Hall site •Move City Hall to greenfield site *all combinations include Public Works addition Estimated Combined Project Costs Estimated Project Costs Construction Cost: $10,089,640 Total Project Cost: $12,057,568 Construction Cost: $3,021,645 Total Project Cost: $3,625,974 Construction Cost: $7,528,686 Total Project Cost: $9,034,423 Construction Cost: $655,200 Total Project Cost: $786,240 Annual Cost to Citizens These numbers are preliminary. Costs of issuance, interest rates, bond term, and Net Tax Capacity are subject to change. Next Steps •Select one of the Master Planning Combinations as the preferred option •Adopt goals for completion dates – time is of the essence due to construction escalation •Circulate the report for public review •Select a Project Manager from the City Staff to be in charge Schedule Schedule DRAFT Municipal Facilities Space Needs Assessment City of Lake Elmo, Minnesota December 7, 2017 Lake Elmo Municipal Facilities Space Needs Assessment page 1 Table of Contents Acknowledgements 3 Executive Summary 5 Facility Assessments 8 City Hall 11 Public Works 31 Fire Station #1 49 Fire Station #2 67 Capital Improvement Estimates 83 Space Programming 93 Masterplanning Concepts 101 Conceptual Project Budget 115 Conceptual Project Schedule 121 Action Steps 123 Appendix A – Brookfield Building 125 Appendix B – Population Projections 127 Appendix C – Existing Drawings 129 page 2 BKV Group Commission #2162.01 this page intentionally left blank Lake Elmo Municipal Facilities Space Needs Assessment page 3 Acknowledgements BKV Group would like to thank the City of Lake Elmo project team for their time during the preparation of this study. · Kristina Handt City Administrator · Stephen Wensman Planning Director · Rob Weldon Public Works Director · Greg Malmquist Fire Chief · Michael Bent Building Official · Sgt. Larry Osterman Washington County Sheriff BKV Group would like to thank Tammy Omdal with Northland Public Finance for providing information about tax impacts arising from potential project bonding. page 4 BKV Group Commission #2162.01 this page intentionally left blank Lake Elmo Municipal Facilities Space Needs Assessment page 5 Executive Summary BKV Group was retained in mid-2017 to review the conditions of the City of Lake Elmo facilities, assess the future needs of each department, and recommend how to move forward. The intent of this study is to provide tools enabling Lake Elmo leadership to make informed decisions regarding the City’s facilities. This report will assist the City in identifying solutions to current facility issues and support the City in providing services that are responsive, efficient, safe, and provided in an economically responsible manner. The facilities involved in this study are City Hall, Public Works, Fire Station #1, and Fire Station #2. The Departments involved in this study are Administration, Planning, Building, Public Works, Fire, and Sheriff. Discovery The study started with a discovery process where BKV Group obtained all available plans of existing facilities. The next step in the study was a meeting with the City’s project team, followed by an on-site assessment of each facility by BKV Group’s team of architects and engineers on May 1, 2017. Facility Assessments Each building in the study was reviewed for physical and functional issues. Any issues discovered were documented with text and photographs. Many issues are simple to correct – some of the more complicated issues are listed below. City Hall was built in 1986 and is 2,806 square feet. It is a single story wood framed building with a shingle roof. The exterior cedar lap siding is failing and needs to be replaced. The vinyl windows are cracked and need to be replaced. The roofing is at the end of it’s service life and needs to be replaced. The restrooms are not accessible. There is very little in the way of security. There is insufficient office space and conference room space. The space allocated to the sheriff’s department is too small and improperly equipped. Public Works was built in 2006 and is 14,739 square feet. It is a pre-engineered building and the outbuildings are wood-framed. Overall the building is in good condition and expansion should be straightforward. The salt storage shed is too small, the rear yard is unpaved, there is no welding bay, there is no shop space and insufficient locker room and training room facilities. The fleet storage garage has reached capacity and needs to be enlarged. The sewer line to the septic system is not sufficiently deep and sometimes freezes during the winter. The height in the bays creates stratification issues during the winter and the lack of an energy recovery system leads to large heating bills in the winter. Fire Station #1 was built in 1957, and expanded in 1979. It is 4,624 square feet and is constructed of concrete block with a steel roof structure. There is insufficient office and training space. There is no accessible restroom. The apparatus bays are too small to safely conduct operations and there is poor separation between the spaces where fireground toxins are present and where they should not be present. There is no decontamination space for personnel, forcing the volunteers to go home still covered in fireground toxins, exposing their personal vehicles, their homes, and their families to known carcinogens and toxins. This building is in reasonable condition physically, but does not function safely as a fire station and should be replaced. Fire Station #2 was built in 19XX and is 3,620 square feet. It is a single-story concrete and masonry building with a steel roof structure and is built into a berm. There is no safe means of egress from the office and dayroom spaces, there is no accessible entrance, and there is no accessible restroom. The apparatus bays are too small to safely conduct operations and there is poor separation between the spaces where fireground toxins are present and where they should not be present. There is no decontamination space for personnel, page 6 BKV Group Commission #2162.01 forcing the volunteers to go home still covered in fireground toxins, exposing their personal vehicles, their homes, and their families to known carcinogens and toxins. This building is in reasonable condition physically, but does not function safely as a fire station and should be replaced. Capital Improvement Estimates Based upon findings during the facility assessments, BKV Group estimated the costs to rectify the maintenance, repair, and safety issues at each facility. Each issue was categorized as urgent, short-term (1 to 5 years), medium-term (5 to 10 years), or long- term (10+ years). These estimates do not include major building additions to address current functional concerns – those costs are addressed as part of the master planning process later in this report. The City Hall has $1,000 of urgent issues, $862,000 of short-term issues, $80,200 of medium-term issues, and $38,700 of long- term issues. Approximately $420,000 of the short-term issues are related to the exterior envelope, which is in poor condition after 30 years. This $420,000 of repair work would need to be completed if the building is renovated, while many of the other issues would be rectified in the normal scope of the renovations. This $420,000 will be a significant factor when deciding whether to renovate or demolish the building. Public Works has $2,600 of urgent issues, $476,000 of short-term issues, $405,000 of medium-term issues, and $360,000 of long- term issues. The bulk of the short-term costs are already planned for within the City’s existing capital improvements plan. Fire Station #1 has $3,200 of urgent issues, $199,000 of short-term issues, $163,000 of medium-term issues, and $9,800 of long-term issues. These costs should not be construed as sufficient to make the building safe and functional for fire station use. These costs represent the building maintenance that must be invested if the building is to stay habitable for some other use. Fire Station #2 has $18,700 of urgent issues, $514,000 of short-term issues, $50,400 of medium-term issues, and $13,200 of long- term issues. These costs should not be construed as sufficient to make the building safe and functional for fire station use. These costs represent the building maintenance that must be invested if the building is to stay habitable for some other use. Space Programming BKV Group assessed the City’s space requirements based on national standards, interviews with the department heads, current staffing levels, and demographic projections. The space requirements were analyzed at five year increments out to 2032. Due to declining numbers of volunteers and the impacts on response time, the fire department program reflects consolidation to a single station with staff manning the station 24 hours per day. Based upon this analysis, City Hall space requirements will be ~9,300 sf (currently ~5,700 sf across two buildings). Public Works will require an addition of ~2,300 sf. The Sheriff Department will need ~675 sf of space (currently 260 sf). The Fire Department will need ~21,600 sf of space (currently ~8,200 sf). Comparison with other communities in Minnesota shows that the City Hall program is smaller than recently completed City Halls for similar communities. This is due to Lake Elmo staff requesting smaller offices than most other Cities are building, an existing preference to hire outside contractors to supplement staff during times of unusually heavy workload, and the elimination of many Police Department functions (like holding and evidence storage) by utilizing the Washington County Sheriff to provide law enforcement. Master Planning Concepts BKV Group examined several ways to distribute the various City departments across existing City-owned property and generic greenfield sites, looking at the impacts on parking, stormwater detention, zoning compliance, fire apparatus circulation, civic presence, etc. Stand-alone buildings were examined as were co- located facilities. The combination of the Master Plan Options yields eight viable Lake Elmo Municipal Facilities Space Needs Assessment page 7 Master Plan Combinations, each with pros and cons. Conceptual Project Budgets The Master Plan Options were priced individually, considering such factors as building costs, site costs, property sale or acquisition, contingency and soft costs, etc. Combining Master Plan Option Costs into overall cost models shows a low of $13.99 M and a high of $15.63 M. Due to response time optimization, the long and short-term savings provided by co- location, and the potential economic benefits to the businesses in Lake Elmo village, BKV Group recommends pursuing one of two options: · Master Plan Combination 2 co- locates City Hall, Fire, and Sheriff on the current City Hall site and is estimated to cost $13.99 M. · Master Plan Combination 6 locates City Hall on the existing Fire Station #1 site, then moves the Fire Station to the existing City Hall site the following year. Master Plan Combination 6 is estimated to cost $15.09 M, however this cost may be reduced by more than $400,000 if the City Hall was temporarily relocated while both buildings are constructed simultaneously. Conceptual Project Schedule The final schedule for this project needs to consider the City’s ability to finance the work. Absent this information, we assume for the purposes of this report that financing is available. We recommend immediately commencing design work on the Public Works facility in preparation for construction work in Summer 2018 (saving at least a year of construction escalation). Design work on the Fire Station/ Sheriff Support facility and on the City Hall building should be completed in time for bidding in late-winter of 2019. This would allow a groundbreaking in spring of 2019 and a Grand Opening in spring of 2020. Action Steps Next steps for the City of Lake Elmo should include: · Select one of the combination master plan options as the preferred option. · Work with financial planners to understand the financial impacts of the project over time. · Adopt goals for project completion dates that will are economically feasible for the community. · Make this report available for the general public and set up times for the public to visit the facilities and observe the conditions firsthand. · Select a Project Manager from the City staff to shepherd the project(s) through completion. Send the PM to receive training if necessary. · Establish formal agreements with Washington County Sheriff and/or Lakeview Ambulance if a joint facility is desired. · Examine properties for sale to determine appropriateness for the buildings under consideration and conduct due diligence investigations. · Obtain an architect’s sketch of the potential project for use in a public awareness campaign. page 8 BKV Group Commission #2162.01 this page intentionally left blank Lake Elmo Municipal Facilities Space Needs Assessment page 9 Facilities Assessments The purpose of this section of the Study is to document the condition of the City Hall, the Public Works Facility, and the two Fire Stations. This information provides the necessary data to enable the City to make informed decisions regarding how to best address any repairs, upgrades and/or replacements as part of the City’s long-range planning. There are two components to the Assessment: An on-site Physical Condition Assessment of the building was performed to determine maintenance issues, safety and code concerns, remaining useful life for the building systems and finishes, and to review how current conditions affect building system operations and energy costs. A Functional Assessment was performed through observations and discussions with key staff. It determined how existing building conditions are affecting staff operations and the ability to serve the community. The Functional Assessment also examined how present operations and workflows compare to current recommended best practices in the industry. The assessments are intended to provide an indication of the capital maintenance requirements, potential code and regulatory required upgrades, and other building conditions which should be considered as part of the facility’s general upkeep as well as part of any building project. This study does not address areas of the building that are concealed behind walls or locked doors. The facility assessments were conducted on May 1, 2017 by the following individuals: · Bruce Schwartzman, AIA Partner, BKV Group · Craig Carter, AIA Senior Project Architect, BKV Group · Josh Ortmann, EIT Electrical Engineer, BKV Group · Myron Jordan, PE Senior Mechanical Engineer, BKV Group page 10 BKV Group Commission #2162.01 this page intentionally left blank Lake Elmo Municipal Facilities Space Needs Assessment page 11 Facility Assessment – City Hall The City Hall is located at 3800 Laverne Avenue N. It was built in 1986. It is 2,806 square feet and sits on a 1.5 acre lot. Public parking is north of the building off a private drive and the staff parking is to the east. Architectural Report A. Building Description 1. The building is slab-on-grade construction with exterior walls of 6” cedar lap siding over ½” plywood sheathing over wood studs. The roof is hipped asphalt shingles. The building contains a vestibule, public lobby, mechanical room, council chambers, men’s and women’s restrooms, a small break alcove, three private offices, and an open office area. B. Site 1. Topography a. The site topography slopes gently to a drainage ditch to the south, with the pitch increasing significantly south of the building. We recommend adding a concrete pad for the mechanical equipment to sit upon so that it can be level. 2. Storm Water Drainage page 12 BKV Group Commission #2162.01 a. Storm water sheets flows from the site to a drainage ditch along the south property line. 3. Access and Egress a. The site is accessed off a private drive from Laverne Avenue. 4. Paving and concrete a. The asphalt at the private drive from Laverne Avenue is showing signs of wear. We recommend recoating within six months to extend the lifespan of the drive. b. The asphalt at the public parking area is in poor condition, especially where it joins to the access drive. There is insufficient slope at this juncture to allow for drainage, and water ponding has accelerated the deterioration of the asphalt. We recommend patching and seal coating within six months, and we anticipate full replacement being necessary within five years. c. The asphalt staff parking lot is in poor condition, with significant cracking, areas of water ponding, exposed aggregates, and worn striping. We recommend seal coating within six months, and we anticipate full replacement being necessary within ten years. d. The concrete sidewalks are in excellent condition, having recently been replaced. 5. Landscaping and Appurtenances a. The landscape appears to have been recently planted, but it is too early in the season to determine the health of the plants. b. The flagpole is in excellent condition. c. The decorative bench near the public entrance is in good condition. 6. Recreational Facilities a. The picnic table in the rear of the building is in good condition. b. The propane grill appears to be in good condition. 7. Utilities a. Water (1) Domestic water entrance was not observed. b. Electricity (1) The electrical transformer is on the north side of the building near the public entrance. (2) The service entrance and electric meter are on the north wall of the building adjacent to the public entrance. c. Natural Gas (1) Gas enters the building on the south wall directly into the mechanical room. d. Sanitary Sewer (1) The building is currently on a septic system east of the building, but it is reported that it will be connected to City Sewer over the summer. e. Storm Sewer (1) There is no storm sewer piping on site. f. Communications (1) Communications enter the building from the north side. C. Structural Frame and Exterior Enclosure 1. Foundation a. The foundation appears to be in good condition as there is no evidence of building settlement. 2. Slab-on-grade Lake Elmo Municipal Facilities Space Needs Assessment page 13 a. Where visible, the slab appears to be in good condition. 3. Superstructure a. The building is framed of wood studs and wood roof trusses. All appear to be in good condition. 4. Exterior walls a. The cedar plank lap siding is showing signs of age. There are gaps forming between butt joints, nails are popping out, the stain is faded, insects and birds have created holes, the sealants have failed, and the wood has lost moisture content leading to large splits. In this wall system, the integrity of the siding is essential because the building wrap cannot withstand exposure to UV light. We recommend replacement within five years. b. There does not appear to be flashing at the base of the exterior wall to direct water running down the face of the building wrap towards the exterior. We recommend adding this flashing when the siding is replaced. c. Near the public entry where the cedar plank siding touches the concrete sidewalk, the wood has deteriorated due to exposure to de-icing salts and melted snow. We recommend using a more durable cladding material at the wall base when the lap siding is replaced. d. The cedar plank that touches the roof shingles above the main entry and above the rear porch is not protected from water by metal flashing. The water is being absorbed into the planks, leading to accelerated deterioration in these zones. e. The sealant surrounding the mechanical penetrations on the south elevation has failed. We recommend replacement. 5. Windows and Doors a. The exterior windows are in poor condition. The vinyl is splitting, allowing water to infiltrate the system. We recommend replacement within two years. b. The east window on the south elevation into the council chambers does not latch. We recommend securing this window with screws until the windows are replaced. c. The sealant at the perimeter of the windows is in poor condition. We recommend replacement within six months. d. The exterior storefront doors are in serviceable condition. The coating is scraping off and the pivots are rusting. We anticipate replacement being necessary within ten years. e. The exterior hollow metal doors and frames are fading, indicating deterioration of the paint. We recommend repainting within six months to protect the doors. 6. Roof a. The roof shingles are original to the building and are nearing the end of their service life. We anticipate needing replacement within two years. b. At locations where the roof slopes parallel to an adjacent wall, above the main entry and above the rear porch, there is no kickout flashing. This flashing is used to prevent water from running down the face of the wall and degrading the siding. We recommend installing this flashing. c. The cedar plank roof fascia of the high roof that touches the roof shingles of the low roof are not protected from water by metal flashing. The water is being absorbed into the planks, leading to accelerated deterioration in these zones. d. There is no gutter at the perimeter of the roof except at the rear porch, the north stretch of the low roof, and above the staff entry. Where gutters are not provided, water dripping from the roof impacts the ground and has eroded a small depression. Water collects in this depression, and drips from the roof splash back up against the page 14 BKV Group Commission #2162.01 base of the building wall, deteriorating the cedar planks. We recommend adding gutters around the full perimeter of the roof to improve the longevity of the cladding system. This condition is exacerbated at the small segment of gutter over the staff entrance, which has no downspout. e. The soffit vents have clogged in many areas of the elevation. This prevents proper ventilation of the attic space which can lead to condensation in the attic space and degradation of the insulation. We recommend cleaning the vents immediately. D. Interior Elements 1. Flooring a. The carpet in the council chambers, offices, and open office area is in good condition. b. The ceramic tile in the corridors and the restrooms is in excellent condition, except there is a mosaic tile missing in the men’s restroom. 2. Walls a. The painted gypsum board walls are in good condition. b. The wainscot in the council chambers is in good condition. c. The acoustic panels in the council chambers are in good condition. d. The ceramic tile wainscot in the restrooms is in decent condition. 3. Doors and Windows a. The door hinges in the men’s and women’s restrooms are beginning to rust. We recommend replacement with non-ferrous hinges. b. The accordion door at the media closet is in decent condition, but the lifespan of these doors is brief and we anticipate replacement being necessary within five years. c. The door frame into the sheriff office is bent at the latch and should be replaced. d. The interior side of the staff entry door is scratched. We recommend repainting to extend the service lifespan. e. The transaction window coiling doors is reported to be in good condition. f. The door from the lobby into the council chambers is showing signs of wear. We anticipate needing to replace within five years. 4. Ceilings a. The painted gypsum board ceilings are in good condition. 5. Casework a. The public counter is in good condition. b. The council dais is in decent condition. The laminate on the edge of the counter is chipping off and the rear of the front panel shows significant wear from shoes. We anticipate needing replacement of the dais within five years. c. The side tables in the council chambers are in decent condition. d. The work counter in the open office area is in decent condition, but the cabinets are past their useful service life. We recommend replacement within two years. e. The lavatory counters in the restrooms are nearing the end of their service life. We anticipate replacement being necessary within five years. f. The counter and cabinets in the break room alcove are nearing the end of their service life. We anticipate needing to replace them within five years. 6. Equipment a. The projection screen in the council chambers is in good condition b. The podium in the council chambers is in good condition. c. The A/V equipment in the council podium is reported to be in good condition. The recording equipment in the media alcove is in poor condition and is due for Lake Elmo Municipal Facilities Space Needs Assessment page 15 replacement. The technology in the dais is limited and reaching the end of its service life. d. The toilet partitions in the women’s restroom are in good condition. The toilet partitions in the men’s restroom are showing signs of rust. e. The refrigerator, coffee maker, and microwave in the break alcove are in good condition. E. Vertical Transportation 1. There is a retractable ladder and ceiling hatch for access to the attic space (which is being used for records storage). It is in decent condition. F. Building Code Issues 1. The council chambers has a capacity of more than fifty people, so the exit doors need to be equipped with panic hardware. G. Accessibility Code Issues 1. The dropbox for water bill payments outside the public entry is mounted too high. 2. The aluminum storefront vestibule doors do not have 12” of solid panel at the bottom. 3. The public counter has no lowered section for use by someone in a wheelchair. 4. The staff entry door is not accessible. The concrete sidewalk leading to the entry is too steep, the “landing” outside the door is not large enough to accommodate wheelchair pull clearances, and the hardware has a knob instead of a lever. 5. There are no truncated dome detectible warnings at the curb ramps in either parking area. 6. The accessible parking stall striping has faded. 7. There is knob hardware on doors throughout the building 8. The drinking fountain is not accessible, but there is a water cooler adjacent that serves provides equivalent facilitation. 9. The women’s restroom is not accessible. The lavatory waste and supply piping is not insulated, the toilet tissue dispenser is in the wrong location, the toilet flush controls are on the wrong side, the clear floor area around the toilet is too small, the toilet partition door does not have the required floor clearances, and the clear floor area at the pull side of the door out of the restroom is insufficient. 10. The men’s restroom is not accessible. The lavatory waste and supply piping is not insulated, the toilet tissue dispenser is in the wrong location, the clear floor area around the toilet is too small, the toilet partition door does not have the required floor clearances, and the clear floor area at the pull side of the door out of the restroom is insufficient. H. Health and Safety Issues 1. There is insufficient power and data provided to the council dais and the side tables, leading to cords laying across the floor. 2. There is no fire suppression system or fire alarm system. I. Functionality Issues 1. There are insufficient offices for all staff members. 2. The area dedicated for the County Sheriff’s use is too small and does not provide space for taking reports from victims, secure storage of firearms and ammunition, briefing staff, page 16 BKV Group Commission #2162.01 lockers and storage of personal belongings, storage of duty bags, processing of evidence, changing and showering, staging investigations, etc. 3. There is no security provision to prevent the general public from wandering into the office spaces. 4. The organization of work counters in the open office area complicates workflows for staff. 5. There is no conference room space. 6. There is insufficient seating in the council chambers for members of the public. 7. There is insufficient side table space for department heads in the council chambers. 8. There is no barrier for council members to seek protection behind in the event of a violent incident. 9. There is no appropriate space for IT equipment. 10. There is no appropriate space for records storage. Figure CH-B.4.a: Private drive asphalt Figure CH-B.4.b: Public parking asphalt Figure CH-B.4.c: Staff parking asphalt Figure CH-C.4.a.1: Cedar plank lap siding Lake Elmo Municipal Facilities Space Needs Assessment page 17 Figure CH-C.4.a.2: Cedar plank lap siding Figure CH-C.4.a.3: Cedar plank lap siding Figure CH-C.4.a.4: Cedar plank lap siding Figure CH-C.4.b: Lack of flashing Figure CH-C.4.c: Cedar plank deteriorated at base Figure CH-C.4.d: Cedar plank touching roof shingles page 18 BKV Group Commission #2162.01 Figure CH-C.4.e: Sealant failed Figure CH-C.5.a.1: Vinyl windows cracking Figure CH-C.5.a.2: Vinyl windows cracking Figure CH-C.5.b: Window doesn’t latch Figure CH-C.5.c: Window perimeter sealant in poor condition Figure CH-C.5.e: Exterior hollow metal doors Lake Elmo Municipal Facilities Space Needs Assessment page 19 Figure CH-C.6.b: Lacking kickout flashing Figure CH-C.6.c: Cedar fascia against roof shingles Figure CH-C.6.d: Lack of gutters Figure CH-C.6.e: Soffit vents clogged Figure CH-D.1.b: Missing tile in Men’s Restroom Figure CH-D.3.a: Rust at hinges page 20 BKV Group Commission #2162.01 Figure CH-D.3.c: Door frame at Sheriff’s Office Figure CH-D.3.d: Scratched door paint Figure CH-D.5.b: Council dais chipping at edges Figure CH-D.5.d: Work area cabinets in poor condition Figure CH-D.5.e: Lavatory counters Figure CH-D.5.f: Break Room cabinets and countertop in poor condition Lake Elmo Municipal Facilities Space Needs Assessment page 21 Figure CH-D.6.d: Rust at bottom of partition Figure CH-G.1: Drop box too high Figure CH-G.2: No kickplate at glass entry doors Figure CH-G.3: No accessible-height counter Figure CH-G.4: Staff entry too steep Figure CH-G.5: No truncated dome detectible warnings page 22 BKV Group Commission #2162.01 Figure CH-G.6: Accessible parking striping faded Figure CH-G.9: Women’s Restroom not accessible Figure CH-G.10: Men’s Restroom not accessible Mechanical Report J. Building Description 1. The building has two zones, one is the council chambers, the other is the administrative office areas. K. Fire Protection 1. There is no fire sprinkler system installed in this building. L. Plumbing 1. Domestic Water a. A one inch water service enters the building within the mechanical room (See Figure CH-L.1). A water meter is located within 30 inches of the house electrical panel, within 12 inches of the floor. The service clearance for the water meter is currently not code compliant. This requirement is mainly due to NEC requirements for keeping clear space to the main electrical panel. Lake Elmo Municipal Facilities Space Needs Assessment page 23 2. Sanitary Sewer a. A septic system is utilized for drainage. It appears to be functional. 3. Hot Water a. A 6 gallon electric water heater is installed within the mechanical room and serves the building. All connections appear to be operational. The unit appears to be approximately 10 years old. The hot water piping was not insulated. Effort should be made to clear the area around the water heater for servicing (See Figure CH-L.3.a). b. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparisons can be stated: (1) Estimated Efficiency: N/A (2) Regulatory Efficiency: 93% c. Life Expectancy: According to the latest industry information, water heaters of this type have an estimated 12-year service life. This water heater is beyond its service life. (1) Install Date: 2006 (2) Life Cycle: 12 (3) Years remaining: 1 4. Fixtures a. The bathroom fixtures are degraded. It appears that some replacements have been installed, however, a few fixtures do to not function properly (i.e. leak, squeak) and will need repair. The p-traps and drainage pipe should have protective guards installed for ADA regulatory requirements. See Figures M4 and M5 b. Life Expectancy: According to the latest industry information, plumbing fixtures have the following life cycles. (1) Faucets 20 years (2) Toilets 100 years (3) Urinals 100 years c. The faucets for the lavatories are currently malfunctioning and need to be repaired or replaced. The typical service life cycle for faucets indicate that the existing faucets are near the end of their service life. M. HVAC 1. Furnaces (Split-Systems) a. A pair of residential type natural gas fired furnaces, located in the mechanical room in the rear of the building, serve each area. The units are down-flow style and include cooling coils (D/X) which are connected to exterior air-cooled condensers. These split systems operate using refrigerant R-22. This refrigerant has recently been phased out for all new equipment and will no longer be manufactured beyond 2020. b. Both furnace units and related cooling coils where installed in 2006. The furnace units are natural-gas fired units. All unit connections are intact. Utility services are available for proper connections. See Figures M6 and M7. c. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, furnace units of this type have an estimated 18-year service life. (1) Install Date: 2006 (2) Life Cycle: 18 (3) Years Remaining: 7 d. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparison can be stated: (1) Estimated Unit Efficiency: 92% AFUE (2) Regulatory Efficiency (90.1-2010): 80% AFUE page 24 BKV Group Commission #2162.01 2. Condensing Units (Split-Systems) a. The air-cooled condensing units (exterior), one original to the building (1986), the other newer (2006), are located under the drip edge of the roof eve in the rear of the building. The units were not level and appeared to slope with the exterior grading. These units are 4 and 3 Tons respectively. See Figures M8 and M9 b. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, split system units have an estimated 20-year service life. (1) Unit #1 Install Date: 1986 (2) Unit #1 Life Cycle: 20 (3) Unit #1 Years Remaining: none (4) Unit #2 Install Date: 2006 (5) Unit #2 Life Cycle: 20 (6) Unit #2 Years Remaining: 9 c. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparisons can be stated: (1) Estimated Efficiency (4 Ton): 8.5 SEER (2) Estimated Efficiency (3 Ton): 8.5 SEER (3) Regulatory Efficiency (90.1 – 2010): 11.2 SEER d. Due to the phase-out of R-22 refrigerant as well as to take advantage of long-term energy cost savings, we recommend replacing both condensing units with new models having a significantly higher SEER rating. 3. The furnace units and corresponding condensing units are not sized to effectively provide tempered/ conditioned ventilation for the council chambers. According to the occupants, during times of public meetings, the room becomes uncomfortable. A brief review of the load conditions for the space identified that HVAC system for the Council Chambers is undersized. A more thorough load calculation should be completed. The space which houses the mechanical equipment currently is not adequate to house larger equipment. Some revisions of the localized mechanical space will likely be required. 4. Auxiliary Heating Systems a. Two electric baseboard radiation units in the entry vestibule and the lobby were currently not functioning. The circuit breaker panel did not indicate a specific item for fin tube radiation. The circuits should be checked for a positive connection to power. No indication of usage was apparent. b. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, electric baseboard has an estimated 10-year service life (1) Install Date: 2006 (2) Life Cycle: 10 (3) Years Remaining: none 5. Auxiliary Cooling Systems: a. Two IT closets are located adjacent to the restrooms and is directly connected to the central corridor. One closet is used for broadcasting and the other for communications/ server applications. Both areas are located directly under the return air duct route within the ceiling. b. Typically, IT systems are located in a room which has a dedicated cooling system. We recommend a split-system, wall mounted air conditioner be installed with a minimum of 13.0 SEER. 6. Ventilation Lake Elmo Municipal Facilities Space Needs Assessment page 25 a. An air-to-air heat exchanger serves the building and provides tempered fresh air to both furnace systems. The ductwork connections to/ from the unit are flexible duct which routes in the attic space and within the mechanical room (to the furnaces). Some ducts were not connected to the system and were open to the attic space. The unit appears to be part of the HVAC renovation (2006). The exhaust and intake openings were present, however, the distance between them was not consistent with current code requirements. b. Exhaust fans are located within the rest rooms and are connected to the air-to-air heat exchanger. The fans are switched at the entrance to the rest rooms. The units appear to be original to the building. c. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, ventilation fans have an estimated 20 year service life. (1) Air-To-Air X-Change Install Date: 2006 (2) Air-To-Air X-Change Life Cycle: 20 (3) Air-To-Air X-Change Years Remaining: 9 (4) Exhaust Fans Install Date: 1986 (5) Exhaust Fans Life Cycle: 20 (6) Exhaust Fans Years Remaining: none N. Energy Efficiency 1. The gas and electric meter data provided by the utility was used to determine the Energy Usage Index (EUI) for the building. According to the utility data, the current EUI is 145.9 kBtu/ft2, 18.5% worse than the median building of this type. An energy recovery ventilator (ERV) is installed, however, needs to be renovated and connected properly. The sequence of operations is not consistent with proper operation. Figure CH-L.1: Domesitc water entrance Figure CH-L.3.a: Lack of clear area around water heater page 26 BKV Group Commission #2162.01 Figure CH-L: Fixtures squeak when operated Figure CH-L: Lack of insulation at traps and valves. Figure CH-M.1.a.1: Furnace Figure CH-M.1.a.2: Furnace Figure CH-M.2.a.1: Condensing units Figure CH-M.2.a.2: Condensing units Lake Elmo Municipal Facilities Space Needs Assessment page 27 Figure CH-M.4: Auxiliary Heating System Figure CH-M.5: Auxiliary cooling system Figure CH-M.6.a.1: Ducts in mechanical room Figure CH-M.6.a.2: Ducts open to attic space Figure CH-M.6.a.3: Exhaust hoods at exterior page 28 BKV Group Commission #2162.01 Electrical Report O. Building Description 1. The electrical systems include the service, a single panel for distribution, lighting systems, and communication systems. P. Power Distribution 1. The electrical service is a pad mounted transformer on the north side of the building that feeds a 120/240V, single phase, 200 Amp panel located in the electrical room. The 200 Amp Siemens panel was installed at the time of construction in 1986 (figure CH-O.1). The panel has a 200 Amp main circuit breaker and service disconnect, 20 Amp single pole circuit breakers to feed the lighting and receptacle loads, and 30 and 40 Amp, 2-pole circuit breakers to feed the AC units. 2. Capacity a. The electrical service for the building is rated at 48 kVA. With a building area of approximately 3050 square feet, the load capacity for the building is 15.74 VA/SF. This capacity is acceptable for the expected load of a building of this type and use. 3. The electrical panel and all circuit breakers appear to be in good working condition. Panel is nearing the end of its expected service life, but there is no indication of damage or corrosion. Need for replacement of electrical panel would not be expected until long term (10+ years). Q. Emergency Power Distribution 1. There is no emergency generator. 2. Emergency egress lighting for the building is accomplished using remote head battery backup units. Not all of the units are in good working condition. During the facility assessment, it was noted that the lights did not operate when the “test” button was depressed (figure CH-P.2). It is recommended that dysfunctional units be replaced immediately. R. Lighting 1. Exterior a. Lighting for the exterior is composed of High Intensity Discharge (HID) pole fixtures and new LED downlights in the front exterior soffit. b. The poles of the exterior light fixtures are in poor condition. It is recommended that rust be removed and the poles painted to increase their lifespan. c. An HID flood light is mounted to the north face of the building for flag illumination. The flood light appears to be misaligned with the location of the flag (figure CH- Q.1.c). If the distribution of the floodlight is not wide enough to adequately light the flag, it is recommended that either the flag be taken down every day prior to sunset, or the fixture be relocated to the east such that the light covers the flag to comply with the US Flag Code. d. The exterior light fixtures are controlled by both photocell and timeclock. It was observed that the pole fixtures were turned on at a time when there was plenty of natural daylight (figure CH-Q.1.d). It is recommended that the control for the pole lights be calibrated such that the fixtures remain turned off during daylight hours in the near term (0-5 years). 2. Interior a. General lighting for the interior spaces is composed of surface mounted fluorescent troffers. All interior lighting control consists of line voltage toggle switches. Lake Elmo Municipal Facilities Space Needs Assessment page 29 b. Efficiency of the interior lighting system could be improved by retrofitting all fluorescent fixtures with LED lamps and adding occupancy sensors to appropriate spaces. S. Systems, Safety, and Security 1. Telephone/Data a. Telephone service enters the building into the electrical room where it is terminated. The data and telephone infrastructure appear to be in good working condition and need for replacement or repair is not expected until long term (10+ years). 2. Fire alarm a. There was no fire alarm system (horns, strobes, etc.) observed in the building. Figure CH-O.1: Main distribution panel Figure CH-P.2: Emergency lighting not working page 30 BKV Group Commission #2162.01 Figure CH-Q.1.c: Misaligned flag light Figure CH-Q.1.d: Exterior light pole Lake Elmo Municipal Facilities Space Needs Assessment page 31 Facility Assessment – Public Works The Public Works facility is located at 3400 Ideal Avenue. It is comprised of a 14,739 square foot main building with offices and shop area, a 1,488 square foot salt shed, a water tower, and a 375 square foot fuel shed. The site is slightly less than 7.5 acres. The facility was built in 2006. Architectural Report A. Building Description 1. The building is a pre-engineered metal structure with steel bents, metal roof, and metal wall panels contributing to the structural stability. The base of the walls is clad with rockface concrete block veneer. The office areas are located north of the main shop, with a private office, and open office/ gathering/ break area, two single user restrooms, a janitor closet, a mechanical room, and lockers lining the corridor. There is a wash bay south of the main shop. B. Site 1. Topography a. The site is screened from the highway on the south side and from the septic field on the east side by berms. b. There is a large detention area north of the building 2. Storm Water Drainage page 32 BKV Group Commission #2162.01 a. Storm water flows across the site to the detention basin on the north side of the property. There are spots of ponding in the materials yard. 3. Access and Egress a. The site is accessed via a long drive extending north from the northwest corner of the property. 4. Paving and concrete a. The front parking lot paving is in good condition, but with some large cracks. We recommend repairing the cracks and sealcoating within two years (Figure PW-B.4.a). b. The only curbs on site are at around the front man door and front overhead door. They are in excellent condition. c. There are no curbs at the perimeter of most of the asphalt paving. This results in water ponding along the boundary of the pad, but there is no evidence of extra settlement. (Figure PW-B.4.c). d. The sidewalk outside the public entrance is in serviceable condition. The surface of the concrete has pitted and spalled due to improper curing and a decade of deicing salts. We anticipate replacement being necessary within ten years (Figure PW-B.4.d). 5. Landscaping and Appurtenances a. The limited plantings on site are in good condition. b. The chain link fence around the materials yard is in good condition. c. The motorized gate is reported to be in good condition. d. The flagpole and monument sign are in good condition. e. The salt shed is in good condition (Figure PW-B.5.e). 6. Recreational Facilities a. The exterior picnic table is in good condition. 7. Utilities a. Water (1) Domestic water entrance was not observed. b. Electricity (1) The electrical transformer is located north of the office areas. (2) The standby generator is located north of the office areas. (3) The electric meter and service entrance is located inside the building on the north wall of the mechanical room. c. Natural Gas (1) Gas enters the building on the north wall. d. Sanitary Sewer (1) The building is served by a septic system with a septic field east of the building. e. Storm Sewer (1) There is no storm sewer piping on site except culverts underneath vehicle driveways. f. Communications (1) Communications enter the building from the north side. C. Structural Frame and Exterior Enclosure 1. Foundation a. The foundation system appears to be in satisfactory condition, as there is no evidence of building settlement. 2. Slab-on-grade Lake Elmo Municipal Facilities Space Needs Assessment page 33 a. The concrete floor slab is in excellent condition. 3. Superstructure a. The building is supported by a pre-engineered steel frame. Visible components are in excellent condition (Figure PW-C.3.a). b. The mezzanine is suspended from the steel frame and is in excellent condition. 4. Exterior walls a. The main cladding material is vertical metal wall panels with exposed fasteners, which is part of the pre-engineered metal building system. b. The exterior wainscot is rockface concrete block veneer. It is in generally good condition with some exception noted below (1) There is a crack in the block at the corner near the public entry (Figure PW- C.4.b.1). (2) The block at the top of the wainscot at the front overhead door is shattered. We recommend immediate repair to prevent water from entering the wall cavity (Figure PW-C.4.b.2). (3) The rain dripping off the flashing at the top of the wainscot is impacting the level top of the metal flashing protecting the insulation at the bottom of the wainscot and splashing up onto the block, leading to increased degradation and the growth of lichens and molds (Figure PW-C.4.b.3). We recommend adjusting the flashing to provide positive drainage. c. The building signage finish is wearing off. We recommend replacement, although paint might extend the life of the lettering (Figure PW-C.4.c). d. The sealant between the base of the wall and the concrete sidewalk is failing (Figure PW-C.4.d). We recommend replacement within two years. e. The sealants between the interior floor slab and the exterior concrete aprons at the overhead doors is failing (Figure PW-C.4.e). We recommend replacement within two years. f. There is no sealant at conduit penetrations of the exterior wall. We recommend adding this sealant to prevent water intrusion into the wall cavity (Figure PW-C.4.f). g. The metal flashing covering the insulation at the base of the wall is ripped and dented in many locations. The insulation cannot withstand long term exposure to UV light, but localized failure is acceptable (Figure PW-C.4.g). h. The control joint sealant in the concrete block wainscot has failed. We recommend replacement (Figure PW-C.4.h). 5. Windows and Doors a. The bottom panel of the overhead doors is beginning to rust (Figure PW-C.5.a). We recommend removing the rust and repainting to extend the lifespan of the doors. b. The wood applied to the overhead doors to create the appearance of a barn is too heavy for the openers. We recommend removal. c. The weatherstripping around the front overhead door is damaged. We recommend replacement (Figure PW-C.5.c1). d. The paint on the hollow metal doors and frames is scraped off in places (Figure PW- C.5.d). We recommend painting to extend the lifespan of the doors. e. The latch pin at the exterior man doors with panic hardware is corroded. We recommend maintenance (Figure PW-C.5.e). f. The windows into the office area are in good condition. g. The clerestory windows at the top of the shop were inaccessible and not reviewed. 6. Roof page 34 BKV Group Commission #2162.01 a. The building has a sloped metal roof. It appears to be in excellent condition from visible examination from ground level. Previous leaks are reported to have been fixed. b. The prefinished metal soffit panels are in excellent condition. There is one panel out of place on the west elevation (Figure PW-C.6.b). D. Interior Elements 1. Flooring a. The vinyl composition tile in the front lobby and front office is in good condition. b. The vinyl composition tile in the open office/ break/ gathering area is in poor condition. We recommend replacement within two years (Figure PW-D.1.b). c. The ceramic tile in the restrooms is in serviceable condition, with significant staining at the grout joints. 2. Walls a. The prefinished metal panels are in excellent condition. b. The painted masonry walls are in good condition. c. The ceramic tile wainscot in the restrooms is in good condition. d. The painted gypsum board walls are in good condition. (1) In the bathroom off the open office area, the wallboard is being replaced due to damage from the now repaired roof leak (Figure PW-D.2.d.1). 3. Doors and Windows a. The transaction window is in excellent condition. b. The interior doors are in good condition. 4. Ceilings a. The suspended ceiling tiles in the office areas are in good condition except where stained due to leaks (Figure PW-D.4.a). We recommend replacing the stained tiles. 5. Casework a. The transaction counter is damaged where impacted by the handle of the adjacent door (Figure PW-D.5.a). b. The countertop and cabinets at the break room are in good condition (Figure PW- D.5.b). 6. Equipment a. The refrigerator, microwave, and oven in the break area are in good condition. b. The lockers are in excellent condition (Figure PW-D.6.b). E. Vertical Transportation 1. There is a steel grating stair providing access to the mezzanine. It is in good condition. F. Building Code Issues 1. No building code violations were noticed. G. Accessibility Code Issues 1. There is no accessible parking space (Figure PW-G.1). We recommend adding an accessible stall with signage and striping. 2. There is no accessible route on the site that is protected from vehicle use with a curb or truncated domes (Figure PW-G.2). We recommend adding truncated domes. 3. The front transaction window does not have a lowered section of counter for use by someone in a wheelchair (Figure PW-G.3). Lake Elmo Municipal Facilities Space Needs Assessment page 35 H. Health and Safety Issues 1. No health and safety issues were noted. I. Functionality Issues 1. The mezzanine space is inconvenient to use because the stairs are located far away from the workspaces of the people who access it. 2. There is insufficient space for making repairs to water meters. 3. The height of the space leads to stratified air, which increases heating costs. 4. The salt shed is undersized. 5. The wood applied to the overhead doors to create the appearance of a bar is too heavy for the openers. 6. There is insufficient gathering space for staff. 7. There is insufficient locker room space for staff. Figure PW-B.4.a: Cracks in pavement Figure PW-B.4.c: Lack of curbs Figure PW-B.4.d: Pitting and spalling at sidewalk Figure PW-B.5.e: Salt shed page 36 BKV Group Commission #2162.01 Figure PW-C.3.a: Steel structure Figure PW-C.4.b.1: Crack in wainscot Figure PW-C.4.b.2: Broken block Figure PW-C.4.b.3: Water splashing back onto block Figure PW-C.4.c: Finish at signage Figure PW-C.4.d: Sealant between wall and concrete failing Lake Elmo Municipal Facilities Space Needs Assessment page 37 Figure PW-C.4.e: Sealant between apron and slab failing Figure PW-C.4.f: No sealant at conduit penetrations Figure PW-C.4.g: Dents and tears at base flashing Figure PW-C.4.h: Control joint sealant has failed Figure PW-C.5.a: Rust at bottom of overhead door Figure PW-C.5.c: Damaged weatherstripping page 38 BKV Group Commission #2162.01 Figure PW-C.5.d: Paint at hollow metal doors and frames is scratched Figure PW-C.5.e: Corrosion at latch pin Figure PW-C.6.b: Missing soffit panel Figure PW-D.1.b: VCT at office areas is worn Figure PW-D.2.d.1: Repair in restroom Figure PW-D.4.a: Stained ceiling tiles Lake Elmo Municipal Facilities Space Needs Assessment page 39 Figure PW-D.5.a: Damaged transaction counter Figure PW-D.5.b: Break counter and cabinets Figure PW-D.6.b: Lockers in corridor Figure PW-G.1: No accessible parking Figure PW-G.2: No truncated dome detectible warnings Figure PW-G.3: No transaction counter at wheelchair height page 40 BKV Group Commission #2162.01 Mechanical Report J. Building Description 1. The overall usage of the building is for housing and maintenance of public works vehicles. The building is divided into two main zones – the office areas and the shop areas. K. Fire Protection 1. There is no fire protection system installed. L. Plumbing 1. Water Heater a. The water heater located in the utility room (2006) is operational. The unit is a natural gas fired. There are no indications of any leaks (Figure PW-L.1.a). b. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, water heaters of this type have a 10 year service life. (1) Install Date: 2006 (2) Life Expectancy: 10 (3) Years Remaining: none c. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparisons can be stated: (1) Estimated Efficiency: 80% AFUE (2) Regulatory Efficiency: 80% AFUE d. There was no hot water recirculation pump installed. There was no insulation applied to the hot water piping. Although this is not a requirement, the insulation will aid with providing hot water to the showers and lavatories. We recommend installing an in- line booster pump hot and water return line back to the water heater. Provide a balancing valve and required insulation. 2. Sanitary Drain a. It was reported that the sanitary waste line froze last winter and eventually thawed due to warmer weather. Upon reviewing the plumbing plans, the sanitary waste exits the building above the typical frost depth. Portions of the drainage system could be compromised permanently. 3. Plumbing Fixtures a. The sanitary waste piping for the Unisex Rest Room had some corrosion present on the lavatory drain (Figure PW-L.3.a). b. Hard water has created stains on the porcelain of the lavatory. This issue is cosmetic. M. HVAC 1. Furnace a. A natural gas-fired residential style furnace serves the Administrative office areas (1,575 sq. ft.). The unit is in good condition and was installed when the building was built (Figure PW-M.1.a). b. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, furnace units of this type have an estimated 18-year service life. (1) Install Date: 2006 (2) Life Expectancy: 18 (3) Years Remaining: 7 Lake Elmo Municipal Facilities Space Needs Assessment page 41 c. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparisons can be stated: (1) Estimated Efficiency: 92.3% AFUE (2) Regulatory Efficiency: 80% AFUE d. Upon observation of the utility connections, the combustion air pipe was disconnected from the concentric vent (Figure PW-L.1.d). It may be a result of ice which slides off the roof and may eventually dislodge the flue piping entirely. This is a life safety hazard and must be fixed immediately. The roof above the mechanical/ utility room is a metal standing seam roof that is situated below an even larger standing seam roof. The chance of sliding snow or ice damaging the flue piping is high. We recommend the installation of a diverter plate within six months to force ice sheets and snow to either side. 2. Condensing Unit a. The Condensing Unit (ACCU-1), which serves the furnace and corresponding cooling coil, is installed just outside the utility room on a concrete pad. The condenser utilizes refrigerant R-410a, which is compliant with current federal standards. The placement of the unit as it relates to the drip edge of the roof is suspect. We recommend adjusting the location of the condensing unit so it is not in the dripline from the roof (Figure PW- M.2.a). b. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, split system units have an estimated 20-year service life. (1) Install Date: 2006 (2) Life Expectancy: 20 (3) Years Remaining: 9 c. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparisons can be stated: (1) Estimated Efficiency: 12.5 SEER (2) Regulatory Efficiency: 11.2 SEER 3. Make Up Air a. Make-Up Air Unit MAU-1 is a 100% OA unit which serves the garage area (9,320 sq. ft.) and is currently operational (Figure PW-M.3.a). The control panel, located in the space, has an operational sequence based upon winter-summer operation. The user initiates the operation via timer (dial). The unit operates the burner via discharge air temperature set-point. (1) Code Related issue: The make-up air unit is recommended to have an override circuit installed which is energized by a gas detection system. The gas detection system will automatically engage the make-up air unit to operate if CO and NO2 levels go beyond the limit (ppm). b. Make-Up Air Unit MAU-2 and the corresponding exhaust system EF-1 serves the vehicle wash area (827 sq. ft.) and is currently operational (Figures PW-M.3.b.1 and PW- M.3.b.2). The control panel, located adjacent to the space, has an operation sequence based upon winter-summer operation. The user initiates the operation via timer (dial). The unit operates the burner via discharge air temperature set-point. c. Life Expectancy: (1) MAU-1 Install Date: 2006 (2) MAU-1 Life Expectancy: 30 (3) MAU-1 Years Remaining: 19 (4) MAU-2 Install Date: 2006 (5) MAU-2 Life Expectancy: 30 page 42 BKV Group Commission #2162.01 (6) MAU-2 Years Remaining: 19 (7) EF-1 Install Date: 2006 (8) EF-1 Life Expectancy: 20 (9) EF-1 Years Remaining: 9 d. Efficiency: both make-up air units are direct fired and have an estimated efficiency of 100% 4. Ductwork a. Generally, ductwork throughout the facility is in good condition except as noted below. (1) The ductwork accessories and supports for the ductwork within the vehicle wash area were corroded and should be replaced. The flexible duct connection is badly corroded (Figure PW-M.4.a.1). 5. Auxiliary Heating Systems a. Infrared unit heaters are located throughout the facility. They all appear to be functional (Figure PW-M.5.a). These units serve the maintenance areas with additional heat when the Make-Up Air Unit is not operating. It was observed that some thermostats were not readily accessible. b. Life Expectancy: (1) Install Date: 2006 (2) Life Expectancy: 25 (3) Years Remaining: 14 c. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparisons can be stated: (1) Estimated Efficiency: 81% AFUE (2) Regulatory Efficiency: 80% AFUE d. The building has a very high central roof atrium that allows warm air to rise away from staff members. Currently, no circulation fans are installed. We recommend installing air circulation fans to allow the heat provided by the make-up air unit to more effectively control air temperature at the occupied zone near the floor slab (Figure PW-M.5.d). e. Currently, the tempered air is simply exhausted. A more thorough ventilation design that recaptures some energy from the exhausted air is recommended (Figure PW- M.5.e). N. Energy Efficiency 1. The gas and electric meter data provided by the utility was used to determine the Energy Usage Index (EUI) for the building. According to the utility data, the EUI was 158.4 kBtu/ft2. This number is higher than the expected normal range. Since this building has a vehicle wash with a hot water pressure washer, a higher energy usage can be expected. Some other operational patterns may contribute to the overall energy usage. The thermostats for the infrared heaters were not accessible. Using the infrared heaters for controlling the temperature of the space from 0 to 6 ft. above the floor is a preferred method for this type of building. The structure of the building has a high vaulted ceiling with clerestory windows, creating a heat pocket. Some paddle fans placed within the ceiling would help circulate the heated air downward and will reduce energy consumption. Additionally, a CO and NO2 gas detection system will reduce the energy consumption by automatically operating the make-up air unit when necessary. Lake Elmo Municipal Facilities Space Needs Assessment page 43 Figure PW-L.1.a: Water heater Figure PW-L.3.a: Corrosion at lavatory piping Figure PW-M.1.a: Furnace Figure PW-L.1.d: Combustion air pipe disconnected Figure PW-M.2.a: Condensing unit below drip line Figure PW-M.3.a: MAU-1 page 44 BKV Group Commission #2162.01 Figure PW-M.3.b.1: MAU-2 Figure PW-M.3.b.2: MAU-2 Figure PW-M.4.a.1: Corroded ductwork at vehicle wash Figure PW-M.5.a: Radiant heater Figure PW-M.5.d: Tall ceiling space leading to stratified air Figure PW-M.5.e: Exhaust with no energy recovery Electrical Report Lake Elmo Municipal Facilities Space Needs Assessment page 45 O. Building Description 1. The electrical systems include the service, distribution equipment (panels and dry-type transformers), an emergency power system, lighting systems, and communication systems. P. Power Distribution 1. The electrical service is a pad mounted transformer on the west side of the building that feeds a 277/480V, three phase, 400 Amp ASCO automatic transfer switch (ATS) with a service disconnect located in the electrical room (Figure PW-O.1). The ATS feeds Panel D, which is a 277/480V, 400 Amp Square D distribution panel feeding the following loads: a. 277/480V, 150 Amp Square D lighting panel, LP4. b. 2. A 75 kVA transformer feeding 120/208V, 225 Amp Square D panels LP-2A and LP- 2B. c. Exhaust Fans d. Make Up Air Units e. Power Gates 2. Capacity a. The electrical service for the building is rated at 332 kVA. With a building area of approximately 14900 square feet, the load capacity for the building is 22.28 VA/SF. This capacity is acceptable for the expected load of a building of this type and use. 3. All electrical panels and breakers were installed during the original construction (2006) and are well within the expected service life. They appear to be in good condition with no indication of damage or corrosion. Q. Emergency Power Distribution 1. There is an exterior Generac 200 kW diesel generator backing up the entire facility. It has a 200 Amp GE circuit breaker protecting the feeders serving the ATS. 2. The generator is older than the Public Works facility. A date of 1990 was found on the label for the circuit breaker (Figure PW-P.2). Even though the generator is approaching the end of its expected service life, it appears to be in good working condition, and the owner confirmed that it is routinely tested per manufacturer recommendations. There is no expected need for replacement of generator until long term (10+ years). 3. Emergency egress lighting for the building is accomplished using remote head battery backup units. Units appear to be very old and not all the units are in good working condition. During the facility assessment, it was noted that the lights did not operate when the “test” button was depressed (Figure PW-P.3). There is a generator backing up the lighting for the building, but because the generator services the entire building without a separate ATS for life safety, the battery backup units are still required. It is recommended that dysfunctional units be replaced immediately. R. Lighting 1. Exterior a. Lighting for the exterior is composed of High Intensity Discharge (HID) pole fixtures and incandescent wall mounted fixtures at exterior doors. b. Many of the lamps for the wall fixtures are either missing or broken (Figure PW-Q.1.b). It is recommended that these lamps be replaced with LED retrofits in the near term (0- 5 years) c. The grilles for the step lights at the man doors are rusting (Figure PW-Q.1.c). It is recommended that these be replaced in the near term. page 46 BKV Group Commission #2162.01 2. Interior a. General lighting for the interior spaces is composed of recessed fluorescent troffers in the offices and fluorescent high bay fixtures in the bay. Interior lighting control consists of a combination of occupancy sensors and switches. b. Efficiency of the interior lighting system could be improved by retrofitting all fluorescent fixtures with LED lamps. S. Systems, Safety, and Security 1. Telephone a. Telephone service enters the building into the electrical room where it is terminated. The data and telephone infrastructure appear to be in good working condition with no signs of damage or corrosion. 2. Fire Alarm a. There was no fire alarm system (horns, strobes, etc.) observed in the building. Figure PW-O.1: ATS with service disconnect Figure PW-P.2: Backup generator Figure PW-P.3: Emergency lighting not working Figure PW-Q.1.b: Broken bulb at exterior fixture Lake Elmo Municipal Facilities Space Needs Assessment page 47 Figure PW-Q.1.c: Rusted grille at step light page 48 BKV Group Commission #2162.01 this page intentionally left blank Lake Elmo Municipal Facilities Space Needs Assessment page 49 Facility Assessment – Fire Station #1 Fire Station #1 is located at 3510 Laverne Ave N. It is 4,624 square feet and is located on an ~0.5 acre lot. It was built in 1957 and has been added onto twice, the most recent time in 1979 when the ladder truck bay and kitchen were added to the west side. There were originally three vehicle bays. A fourth bay was added to the south but has been converted into a training room. An additional bay for a ladder truck was added in 1979. Parking is located south of the building and the public entry door is on the east side. A Note on Facility Assessments for Fire Stations: Firefighters are at significantly higher risk than the general population to develop cancer (21% higher colon cancer risk, 32% higher brain cancer risk, 39% higher skin cancer risk, 102% higher testicular cancer risk, etc.). This risk is a direct result of their volunteer activities – they are frequently exposed to highly toxic and carcinogenic compounds at the fireground (arsenic, benzene, acrylonitrile, polycyclic aromatic hydrocarbons, etc.), and they bring those compounds back to the fire station on every hose, ladder, fire truck, and piece of personal protective equipment that was anywhere near the fire. In addition, operating diesel fire trucks inside the fire station every day for years has resulted in massive amounts of diesel particulates to permeate the apparatus bay (one large study showed a typical apparatus bay has 16x above EPA Standards). Both the fireground toxins and the diesel particulates are so small that they hang suspended in the air for long periods of time, so the risk does not go away between calls but rather is consistent every time the apparatus bay is entered. Apparatus Bays are not a safe place to work, not a safe place to store equipment and supplies (especially absorptive materials like paper products), and not a safe place to walk through to gain access to adjoining spaces. Any adjoining space that is not properly protected through air pressure differentials and air locks also becomes contaminated. The increased risk of cancer becomes a major factor in evaluating the functionality of a fire station, and it will be covered in detail in section I. Architectural Report A. Building Description 1. The building is constructed of concrete block walls, with brick veneer on the east façade and 4” concrete block veneer on the north, west, and south sides. The roof is low slope supported by steel joists and is broken into three areas corresponding to the three construction phases. B. Site 1. Topography a. The site has only minor topography. 2. Storm Water Drainage a. Storm water sheets flows from the site to storm sewer grates in the street. b. The north downspout on the west side is missing a splashblock. c. The splashblock below the downspout on the north side is not pitched away from the building, allowing water to drain back down the face of the foundation. 3. Access and Egress a. The parking lot is accessed from the alley on the west side only. The east access point into the parking lot was eliminated because it was being used as a shortcut. Currently, only the east-facing apparatus bays can exit onto Laverne Street, but people unfamiliar with the building are entering from the response apron and driving page 50 BKV Group Commission #2162.01 over the paved front yard to access parking. We recommend additional signage to direct drivers to the rear alley. 4. Paving and concrete a. The asphalt parking area is in excellent condition. b. The concrete apron outside the ladder truck bay is severely cracked. We recommend replacement within 6 months. c. The front apparatus apron concrete is in good condition. 5. Landscaping and Appurtenances a. The rear grass yard has not recovered from construction work on the adjacent streets. b. The flagpole is rusting. We recommend scraping off rust and re-painting. 6. Recreational Facilities a. Not applicable. 7. Utilities a. Water (1) Domestic water entrance was not observed. b. Electricity (1) The electrical transformer is pole mounted north of the building. (2) The service entrance and electric meter are on the north wall of the building. c. Natural Gas (1) Gas enters the building on the north wall, towards the east side d. Sanitary Sewer (1) The routing of sanitary sewer could not be determined. e. Storm Sewer (1) There is no storm sewer piping on site. f. Communications (1) Communications enter the building from the north side. C. Structural Frame and Exterior Enclosure 1. Foundation a. The foundation system appears to be in satisfactory condition, as there is no evidence of building settlement. 2. Slab-on-grade a. Where visible, the concrete floor slab has major cracking. It is still serviceable. The cracks make it impossible to completely clean the facility of fireground toxins or bacteria from medical calls. We recommend sealing the cracks with a high-quality traffic sealant. 3. Superstructure a. The building is supported on masonry bearing walls and has a steel joist roof structure with metal roof deck. 4. Exterior walls a. The bricks on the east elevations are in good condition. b. The exposed concrete block on the north, west, and south sides is in good condition except for a few areas. (1) The painted concrete block around the window on the south side is peeling. We recommend re-painting within six months to protect the block. (2) The painted concrete windows sills on the west elevation have lost paint in certain areas. We recommend re-painting within six months to protect the block. Lake Elmo Municipal Facilities Space Needs Assessment page 51 (3) The concrete block at the base of the wall near the side entrance door is crumbling. This is likely due to free-thaw cycles of water trapped between the sidewalk and the wall. We recommend repairing the block with concrete and sealing the joint between the sidewalk and the wall within six months. If necessary, remove and replace the concrete sidewalk to pitch away from the building. (4) There is a major crack in the masonry at the man door into the truck bay that resulted from an impact. It appears to have been repaired properly, but should be painted to protect from moisture infiltration. (5) Where the rainwater leader and downspout discharges at the north side of the building, water has splashed back against the wall and damaged the concrete block. We recommend pitching the splashblock away from the building and patching/painting the damaged block. c. The area of wall that has been infilled with fiber-cement lap siding is in good condition. The backup wall consists of air barrier, sheathing, studs, and insulation. The fiber cement is in good condition. d. The sealant joint between the exterior wall and the concrete sidewalk on the south side of the building is failing. We recommend replacement within two years. 5. Windows and Doors a. There are dents and scratches in the finish of the three front overhead doors. They are in otherwise good condition. b. The glass windows in the overhead doors are in good condition. c. The paint at the bottom of the overhead door at the ladder truck bay peeling. We recommend painting to protect the door. d. The steel angles protecting the brick at the ladder truck overhead door jambs are rusting. We recommend cleaning off the rust and re-painting. e. The steel corner bollards at the front apparatus doors are in good condition. f. The steel angle at the sill of the south overhead door in the main apparatus room rusted away and had to be removed. The concrete was damaged by the process and patched. g. The hollow metal man doors and frames are showing signs of rust where the paint has scratched off. We recommend scraping loose rust and re-painting. h. The hinges at the man door into the ladder truck bay are rusting. We recommend replacement with non-ferrous hinges. 6. Roof a. The building has a low-slope roof approximately 20 years old. It was not accessible and was not reviewed. b. The prefinished metal parapet caps/ roof edge flashings are in excellent condition. c. The original building roof drains into a roof drain and a conductor head and downspout that outlet on the north elevation. The training room roof drains into a conductor head and downspout on the south side of the building. The ladder truck addition drains into two conductor heads with downspouts on the west elevation. D. Interior Elements 1. Flooring a. The carpet in the training room and the chief’s office is heavily worn and should be replaced within two years. b. The ceramic tile floor in the open office area is in good condition. c. The quarry tile in the restrooms is in good condition. d. The mosaic tile in the radio room and kitchen is in good condition. page 52 BKV Group Commission #2162.01 2. Walls a. The painted masonry is in excellent condition. (1) The paint at the bottom of the walls between the bay doors has peeled off. We recommend re-painting to protect the block. (2) The paint adjacent to the range has been burned and should be scraped off and re-painted. (3) The masonry above the side entry door has cracked. This is likely the result of minor building movement and the lack of a control joint. We recommend sealing the crack. b. The painted wood-look paneling in the training room is in decent condition. c. The wood-look paneling in the Chief’s Office is in decent condition. 3. Doors and Windows a. The interior of the public entry door is peeling and should be re-painted. b. The windows between the offices and the truck bay are showing signs of wear. We recommend stripping and staining or removing the windows and infilling with concrete masonry. c. The window between the radio room and the main apparatus room is in good condition. d. The overhead door operators are reported to be in good condition. 4. Ceilings a. The ceiling tiles in the training room are sagging. b. The painted gypsum board ceilings are in good condition. 5. Casework a. The build in worksurface in the radio room is in decent condition. b. The countertops in the kitchen are in decent condition. The cabinets in the kitchen are nearing the end of their service life and should be replaced within five years. 6. Equipment a. The projection screen in the training room is in good condition. b. The icemaker in the ladder truck bay is in good condition. c. The flammable storage cabinet is in good condition d. The Gear-Grid wall-mounted turnout storage racks are in good condition. e. The Gear-Grid hose drying rack is in good condition. f. The Gear-Grid mobile hose storage rack is in good condition. g. The Craftsman workbench is in good condition. h. The washer-extractor is reported to be in good condition. i. The combination dryer is reported to be in good condition. j. The Bauer SCBA air compressor, cascade, and fill station are tested and certified each year and are in good condition. k. The ceiling fans are in good condition. l. The range and coffee maker are nearing the end of their service life and should be replaced within two years. m. The popcorn machine, microwave, refrigerator, hot dog roller, and pizza oven are in decent condition. E. Vertical Transportation 1. There is a retractable ladder and ceiling hatch for access to the mezzanine storage area. It is in good condition. 2. The ladder to a mezzanine area above the kitchen is wobbly. Lake Elmo Municipal Facilities Space Needs Assessment page 53 F. Building Code Issues 1. The training room has a capacity of more than fifty people, so the exit doors need to be equipped with panic hardware. G. Accessibility Code Issues 1. There are no truncated dome detectable warning strips where the sidewalk crosses the front apparatus apron. 2. The men’s restroom is not accessible. The door is too narrow, the lavatory supply and waste valves are unprotected, the lavatory faucet requires twisting of the wrist, the flush control is on the wrong side of the toilet tank, the toilet seat height is too low, there is insufficient maneuvering clearance around the toilet, the mirror is mounted too high, and there are no grab bars. 3. The women’s restroom is not accessible. The door is too narrow, the lavatory supply and waste valves are unprotected, the lavatory faucet requires twisting of the wrist, the flush control is on the wrong side of the toilet tank, the toilet seat height is too low, there is insufficient maneuvering clearance around the toilet, the mirror is mounted too high, and there are no grab bars. 4. Doors throughout the facility have knob hardware instead of lever hardware. H. Health and Safety Issues 1. There is insufficient space to fit fire apparatus comfortably within the building. The apparatus is parked very close to the rear walls, very close to the side walls, and very close to other apparatus. These proximities increase the risk that a firefighter will be injured by moving apparatus, whether it is backing into the station or whether it is responding while firefighters are getting onto the adjacent rig. We typically recommend that our clients move all equipment stored along the side of the apparatus bays to another location. In this instance, there is no alternative location without building a significant addition. 2. The downspout from the training room roof discharges onto the sidewalk near the side entry door. This can create slippery conditions. 3. The overhead doors do not meet the provisions of UL325 because they do not have a photoeye within 6” of the floor. I. Functionality Issues 1. Site wayfinding is difficult because the main door has no signage. 2. The Chief’s office is too small to handle personnel issues with privacy. 3. The training room is too small and improperly equipped to accommodate modern fire training functions. This may lead to problems complying with NFPA 1720. 4. There is only one floor drain in the apparatus bays. This creates slip and fall hazards after returning from calls on a rainy day or while cleaning the apparatus. 5. There is poor separation between the “clean” areas of the station and the areas that are expected to have fireground toxins and diesel particulates suspended in the air. Each of these issues exposes everyone who enters the station to carcinogenic chemicals. a. The kitchen opens directly onto the apparatus bay floor, exposing the counters and food preparation equipment to fireground toxins. b. The training room opens directly onto the apparatus floor, allowing fireground toxins and diesel particulates to waft into the room and get tracked into the carpet. c. The restrooms open off the apparatus bays, forcing people to enter a contaminated space every time they must use the facilities. page 54 BKV Group Commission #2162.01 d. The HVAC systems are located in the apparatus bays, creating significant cross contamination issues between clean and dirty spaces. 6. The floor drains in the ladder truck bay are centered in the room and not on the overhead door, so the truck rests at a 1 percent slope when parked. This causes long- term damage to the suspension and will cause the ladder truck to need replacement early. 7. There is insufficient space for the maintenance shop. This may lead to problems complying with NFPA 1737. 8. There is insufficient space for storage of hoses, extra turnout gear, hoses, paper products, etc. These items are then stored in the apparatus bay where they are exposed to fireground toxins and diesel particulates. 9. There is no dedicated space for turnout gear lockers that can segregate them from the remainder of the building. This is a violation of NFPA 1937. 10. There is insufficient space for decontamination equipment. This can result in incomplete cleaning or in injuries during the cleaning process. 11. There is no separate cleaning equipment for the apparatus bays and the business areas. This results in the mops being used to clean fireground toxins and diesel particulates from the apparatus bay floor to be used in the remainder of the station, exposing everyone who enters the station to carcinogenic chemicals. 12. There is no space for strength and cardiovascular training in the fire station. A properly equipped physical training room is a key part of compliance with NFPA 1583. 13. There are no functional showers in the facility. To reduce the risk of cancer, firefighters exposed to fireground toxins are expected to shower within one hour of returning from a call to remove the hazardous chemicals from their skin (skin absorption of carcinogens increases 400% for each 5 degree elevation in skin temperature). If showers are not provided at the station, the firefighters are delayed in showering because they are cleaning equipment and restocking the apparatus. In addition, firefighters sit in their personal vehicles and enter their private homes, exposing everyone in their family to carcinogenic compounds until every surface they touch or sit on has been decontaminated. Figure FS1-B.2.b: Missing splashblock Figure FS1-B.2.c: Ineffective splashblock Lake Elmo Municipal Facilities Space Needs Assessment page 55 Figure FS1-B.4.b: Cracked concrete apron Figure FS1-B.5.b: Rust at flagpole Figure FS1-C.2.a: Cracking at floor slab Figure FS1-C.4.b.1: Peeling paint by windows Figure FS1-C.4.b.2: Missing paint at sill Figure FS1-C.4.b.3: Cracked block at base of wall page 56 BKV Group Commission #2162.01 Figure FS1-C.4.b.4: Crack at man door into truck bay Figure FS1-C.4.b.5: Damage to block from water splashing Figure FS1-C.4.d: Failing sealant at base of wall Figure FS1-C.5.a: Damage to overhead door Figure FS1-C.5.c: Peeling paint at bottom of overhead doors Figure FS1-C.5.f: Steel sill removed Lake Elmo Municipal Facilities Space Needs Assessment page 57 Figure FS1-C.5.g: Scratched paint at man doors Figure FS1-D.1.a: Worn carpet Figure FS1-D.2.a.1: Paint damaged at base of wall Figure FS1-D.2.a.2: Damaged paint at range Figure FS1-D.2.a.3: Crack in masonry above side door Figure FS1-D.3.a: Peeling paint at doors page 58 BKV Group Commission #2162.01 Figure FS1-D.3.b: Damage at interior windows Figure FS1-D.5.b: Cabinets at end of service life Figure FS1-E.2: Ladder not secure Figure FS1-G.1: No truncated dome detectible warnings Figure FS1-G.2: Men’s Restroom not accessible Figure FS1-G.3: Women’s Restroom not accessible Lake Elmo Municipal Facilities Space Needs Assessment page 59 Figure FS1-G.4: Door hardware not accessible Figure FS1-H.1: Insufficient space in apparatus bays Figure FS1-H.3: Overhead doors do not meet UL325 Figure FS1-I.6: Ladder truck parked at angle Mechanical Report J. Building Description 1. In general, the heating, ventilation and air conditioning (HVAC) system are in fair condition. There are some issues relating to required ventilation for the apparatus bays and the kitchen/ break room. The overall usage of the facility is mainly for housing and maintenance of emergency vehicles. K. Fire Protection 1. There is no fire protection system installed. L. Plumbing 1. In general, the plumbing systems within the building are in fair to poor condition mainly due to their age and overall service life. 2. Water Heater page 60 BKV Group Commission #2162.01 a. A 40-gallon water heater, located in the Women’s restroom, serves the entire building. No recirculation pump is installed. The water heater is over 25 years old and beyond its service life (Figure FS1-L.2.a). b. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, water heaters of this type have a 10-year service life. (1) Install Date: 25+ years ago (2) Life Expectancy: 10 (3) Years Remaining: none c. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparisons can be stated: (1) Estimated Efficiency: 80% AFUE (2) Regulatory Efficiency: 80% AFUE d. Typically, water heaters are placed within normally unoccupied areas where they may be serviced. We recommend replacement within two years, with relocation occurring at that time. A new location may be on the mezzanine. 3. Plumbing Fixtures a. The plumbing fixtures were in fair condition except as noted below. b. The water closet in the Women’s restroom has a valve which sticks and does not allow for water to shut off when the tank is full. A new valve is required (Figure FS1-L.3.b). c. Life Expectancy: According to the latest industry information, toilets of this type have an estimated 70-year service life. (1) Install Date: 30+ years ago (2) Life Expectancy: 70 (3) Years Remaining: 40 d. The toilet components (i.e. valves, float, handle) have a 7-year service life. M. HVAC 1. Boiler System a. A boiler system is installed within the Women’s Restroom and serves the perimeter fin- tube radiation for the building. All supply and return connections appear to be operational with very few leaks. The vintage of the boiler appears to be mid-to-late 1940s. When compared to the values listed in the ASHRAE Life Expectancy Service Values, the unit has far exceeded its useful life. The hydronic piping system is also original to the building (1957) is also beyond its expected service life (Figure FS1-M.1.a). b. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, boilers of this type have a 25-year service life. (1) Install Date: 1957 (2) Life Expectancy: 25 (3) Years Remaining: none c. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparisons can be stated: (1) Estimated Efficiency: 77% AFUE (2) Regulatory Efficiency: 80% AFUE d. Typically, boilers and heat producing equipment is placed within normally unoccupied areas where they may be serviced. We recommend replacement within two years with relocation occurring at that time. A new location may be on the mezzanine. 2. Furnace a. A natural gas fired furnace is installed in the mezzanine storage area of the apparatus bays. It is a horizontal style unit which is currently operational. The unit serves the rear Lake Elmo Municipal Facilities Space Needs Assessment page 61 of the apparatus bays, office areas and kitchenette. A test and balance report was not available during our observation. There were diffusers which did not receive supply air at their location. The unit appears to be around 10 years old based upon the style and the observed condition (Figure FS1-M.2.a). b. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, furnace units of this type have an estimated 18-year service life. (1) Install Date: 2007 (2) Life Expectancy: 18 (3) Years Remaining: 8 c. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparisons can be stated: (1) Estimated Efficiency: 90% AFUE (2) Regulatory Efficiency: 80% AFUE 3. Kitchen Area a. The kitchen was not receiving much air movement. Transfer grilles were installed within the serving windows to allow migration between the apparatus bay and the kitchenette. This is not code compliant separation between these two spaces (Figure FS1-M.3.a). b. Typically, kitchen areas are somewhat isolated from vehicle service areas and other areas where objectional odors are able to traverse into the space. Also, there were no ventilation hoods or other make-up air sources for the stove, griddle, or warmers. This equipment has the potential to produce a large amount of grease vapors and can be hazardous to the space and its occupants (Figure FS1-M.3.b). c. We recommend investigating a new location for the kitchen to eliminate the issue of air contamination. A make-up air and exhaust hood ventilation system shall be considered in order to provide a code-compliant environment for the kitchen/ break room areas. 4. Exhaust a. The Men’s Restroom is equipped with an exhaust fan. The fan is operational, however, the amount of air exhausted is limited. The exhaust system should have a test and balance report completed. The age of the system appears to be more than 30 years old (Figure FS1-M.4.a). b. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, exhaust fans of this type have an estimated 25-year service life. (1) Install Date: 30+ years ago (2) Life Expectancy: 25 (3) Years Remaining: none 5. Unit Heater a. A natural gas fired unit heater is installed in the apparatus bay. The unit was installed within the last two years (Figures FS1-M.5.a.1 and FS1-M.5.a.2). b. Life Expectancy: According to the latest ASHRAE Equipment Life Expectancy information, gas fired unit heaters have an estimated 13-year service life. (1) Install Date: 2016 (2) Life Expectancy: 13 (3) Years Remaining: 12 c. Efficiency: According to the ASHRAE 90.1 – 2010 Energy Standard for Buildings, the following comparisons can be stated: (1) Estimated Efficiency: 80% AFUE (2) Regulatory Efficiency: 80% AFUE page 62 BKV Group Commission #2162.01 6. Apparatus Bay Ventilation a. The apparatus bays are heated via a natural gas unit heater (as noted). However, there was no ventilation system present. Typically, apparatus bays require an area- based ventilation system which also includes a gas detection system which engages an exhaust system to draw in fresh air upon detection of Carbon Monoxide (CO) or Nitrogen Dioxide (NO2). This a current code requirement and important for the long- term health and safety of the firefighters. We recommend providing a make-up air system which interlocks with an exhaust system and gas detection system to remove contaminated air as required. N. Energy Efficiency 1. The gas and electric meter data provided by the utility was used to determine the Energy Usage Index (EUI) for the building. According to the utility data, the current EUI is 127.5 kBtu/ft2, 17.4% better than the median building of this type. A make-up air system is not present for this building. Code requires the space be ventilated and be provided with a gas detection system. Figure FS1-L.2.a: Water heater in Women’s Restroom Figure FS1-L.3.b: Women’s toilet valve sticks Figure FS1-M.1.a: Boiler in Men’s Restroom Figure FS1-M.2.a: Furnace suspended from roof structure Lake Elmo Municipal Facilities Space Needs Assessment page 63 Figure FS1-M.3.a: Vents between kitchen and apparatus bay Figure FS1-M.3.b: No kitchen ventilation hoods Figure FS1-M.4.a: Exhaust in Men’s Restroom Figure FS1-M.5.a.1: Unit heater in apparatus bays Figure FS1-M.5.a.2: Unit heater in apparatus bays page 64 BKV Group Commission #2162.01 Electrical Report O. Building Description The electrical systems include the service, a single panel for distribution, lighting systems, and communication systems. P. Power Distribution 1. The electrical service is a pole mounted transformer that feeds a 120/240V, single phase, 200 Amp panel located in the bay. The 200 Amp Wadsworth Electric panel was installed at the time of construction in 1957 (Figure FS1-O.1). The panel has a 200 Amp main fuse and service disconnect, and feeds (1) 100 A Wadsworth sub panel located in the meeting room and (1) Square D sub panel to feed the new addition. 2. Capacity a. The electrical service for the building is rated at 48 kVA. With a building area of approximately 3800 square feet, the load capacity for the building is 12.63 VA/SF. This capacity is acceptable for the expected load of a building of this type and use. There appeared to be adequate cord/reel receptacle coverage to provide power for the fire trucks. b. The owner mentioned that the compressor and dryer could not be run at the same time without the circuit breaker tripping (Figure FS1-O.2.b). It is recommended dedicated circuits with appropriately sized breakers be run to the compressor and the dryer in the near term (0-5 years). 3. The electrical panels and all circuit breakers appear to be in fair working condition. Panels are well past their expected service lives, and Wadsworth Electric is no longer in business, making the purchase of new breakers for the panels difficult. It is recommended that the two Wadsworth electrical panels that were installed during original construction be replaced in the near term (0-5 years). Q. Emergency Power Distribution 1. There is no emergency generator. As this is an essential facility, we recommend that an emergency generator be installed. 2. Exit sign/remote head battery backup combo units are used for emergency egress lighting. These appeared to be in working order, but should continue to be tested regularly. R. Lighting 1. Exterior a. Lighting for the exterior is composed of High Intensity Discharge (HID) wall pack fixtures and an HID flood light for flag pole lighting (Figure FS1-Q.1.a). b. There was no apparent damage to any of the fixtures, and the lighting control was working as expected. c. Efficiency could be improved by replacing HID fixtures with LED. 2. Interior a. General lighting for the interior spaces is composed of recessed fluorescent troffers and incandescent adjustable down lights in the meeting room and surface mounted fluorescent strip fixtures in the bay. All interior lighting control consists of line voltage toggle switches. b. Efficiency of the interior lighting system could be improved by retrofitting all fluorescent and incandescent fixtures with LED lamps and adding occupancy sensors to appropriate spaces. Lake Elmo Municipal Facilities Space Needs Assessment page 65 S. Systems, Safety, and Security 1. Telephone/Data a. Telephone service enters the building near the electrical panel in the bay where it is terminated. The owner mentioned issues with signal outages. It is recommended that the signal infrastructure be upgraded and coordinated with signal provider. 2. Fire alarm a. There was no fire alarm system (horns, strobes, etc.) observed in the building. Figure FS1-O.1: Main service panel Figure FS1-O.2.b: Circuits have insufficient capacity Figure FS1-Q.1.a: Exterior lighting page 66 BKV Group Commission #2162.01 this page intentionally left blank Lake Elmo Municipal Facilities Space Needs Assessment page 67 Facility Assessment – Fire Station #2 Fire Station #2 is located at 4059 Jamaca Ave N. It is approximately 3,620 square feet and shares a 40 acre lot with a large shed and a decommissioned trash dump on the south. Parking is located south and east of the building. There is no public access. A Note on Facility Assessments for Fire Stations: Firefighters are at significantly higher risk than the general population to develop cancer (21% higher colon cancer risk, 32% higher brain cancer risk, 39% higher skin cancer risk, 102% higher testicular cancer risk, etc.). This risk is a direct result of their volunteer activities – they are frequently exposed to highly toxic and carcinogenic compounds at the fireground (arsenic, benzene, acrylonitrile, polycyclic aromatic hydrocarbons, etc.), and they bring those compounds back to the fire station on every hose, ladder, fire truck, and piece of personal protective equipment that was anywhere near the fire. In addition, operating diesel fire trucks inside the fire station every day for years has resulted in massive amounts of diesel particulates to permeate the apparatus bay (one large study showed a typical apparatus bay has 16x above EPA Standards). Both the fireground toxins and the diesel particulates are so small that they hang suspended in the air for long periods of time, so the risk does not go away between calls but rather is consistent every time the apparatus bay is entered. Apparatus Bays are not a safe place to work, not a safe place to store equipment and supplies (especially absorptive materials like paper products), and not a safe place to walk through to gain access to adjoining spaces. Any adjoining space that is not properly protected through air pressure differentials and air locks also becomes contaminated. The increased risk of cancer becomes a major factor in evaluating the functionality of a fire station, and it will be covered in detail in section I. Architectural Report A. Building Description 1. The building is constructed of brick veneer over concrete block walls and cast-in-place concrete foundation walls. The roof structure is steel joists. There were originally five vehicle bays (three ~40’ deep and two ~50’ deep), the center of which has been converted into office and dayroom space. B. Site 1. Topography a. The site is flanked by a berm on the west side and the building itself is built into a 10’ tall berm on its north side. These berms serve to shield the grounds from public view, as it was a public works garage at one time. b. The retaining wall east of the building is collapsing, and it being held in place partially by the wiring inside a 2” conduit. The exposed wiring is unsafe, and failure of the wall would block a means of egress in to the building. We recommend immediate replacement. c. The asphalt pad is not sloped sufficiently to drain completely. 2. Storm Water Drainage a. Storm water flows generally towards the southeast before entering the detention basin south of the site. page 68 BKV Group Commission #2162.01 b. The berms are steeply sloped and experience significant erosion at locations of roof discharge on the east and west facades. This creates dirty and slippery conditions at both entrances to the building. c. The roof discharge has undermined the splashblocks, allowing water to run back towards the building and down the face of the foundation wall. 3. Access and Egress a. The site is accessed from the west boundary of Jamaca Street N. The driveway extends along the north parcel line before curving south to terminate in the asphalt pad east of the fire station. 4. Paving and concrete a. The asphalt that covers the majority of the site is showing signs of severe wear, including cracks, areas of ponding, and asphalt worn down to the aggregate b. The concrete aprons directly outside of the overhead doors are in good condition. Where cracks occur, they have been filled with sealant. c. There are no curbs at the perimeter of the asphalt paving. This results in water ponding along the boundary of the pad, but there is no evidence of extra settlement. d. There is no sidewalk on site. e. Weeds are growing at joints between the asphalt and concrete, and between the concrete and the building slab. This can accelerate deterioration. We recommend removing the weeds and filling the joints with sealant. 5. Landscaping and Appurtenances a. The trees and bushes along the west side of the site are generally healthy, although the walkthrough occurred too early in the season to be certain of any dead branches. b. The chain link fence separating the asphalt pad from the detention basin beyond is in good condition. 6. Recreational Facilities a. There are vehicle extrication training props along the south end of the asphalt pad. 7. Utilities a. Water (1) Domestic water entrance was not observed. b. Electricity (1) The electrical transformer is located north of the building. (2) The electric meter and service entrance is located inside the building on the north wall of the eastern apparatus room. c. Natural Gas (1) Gas enters the building on the north wall, towards the west side. d. Sanitary Sewer (1) The sanitary exits the building at the middle bay and heads south. e. Storm Sewer (1) There is no storm sewer piping on site. f. Communications (1) Communications enter the building from the north side. C. Structural Frame and Exterior Enclosure 1. Foundation a. The foundation system appears to be in satisfactory condition, as there is no evidence of building settlement. Where the grade has been built-up on the north, Lake Elmo Municipal Facilities Space Needs Assessment page 69 east, and west sides of the building, the concrete foundation wall visible from inside the building is in good condition and shows no signs of moisture intrusion or movement from hydrostatic pressure of the soil. 2. Slab-on-grade a. The concrete floor slab is in good condition generally, but is spalling near the trench drain. It remains serviceable but we recommend repair if and when the floor paint is replaced. 3. Superstructure a. The building is supported on masonry bearing walls and has a steel joist roof structure with metal roof deck. b. The mezzanine above the office and restroom is framed with dimensional wood joists and exposed plywood sheathing. The deflection and “bounciness” of the floor indicates that the joists are near their load limit. This mezzanine was likely not intended for storage, so it should be reviewed by the building inspector. 4. Exterior walls a. The main cladding material is jumbo bricks 4” tall x 12” long over concrete masonry walls or concrete foundation walls. There is no record of what materials were used for air barrier or insulation, if any. b. The brick appears to be in good condition unless noted otherwise. c. There are small areas around the building where the brick and mortar have separated, leaving a gap for water to infiltrate the wall cavity. This water should be handled by the weeps at the base of the wall, but we recommend spot tuckpointing the problem areas. d. The brick expansion joint sealant is in decent condition on the north side but is losing its elasticity on the east and west sides. We recommend replacement within two years. e. The presence of rope weeps at the base of brick walls indicates that there is likely through-wall flashing, but the flashing does not extend to the exterior face of the building, limiting its usefulness. It would be cost prohibitive to extend this flashing, so we recommend regular visual inspection for any indication of water in the wall cavity. f. The center overhead door bay has been infilled with fiber-cement lap siding over and air barrier, sheathing, wood studs, and insulation. The fiber cement is in good condition except at grade, where the paint has peeled off the fiber cement plank. Fiber cement is not recommended within 2” of grade, so we recommend replacing the lowest plank with prefinished metal flashing. g. The sealant joint between the exterior wall and the concrete apron is failing. We recommend replacement within two years. h. At locations where pipes and conduit penetrate the exterior wall, the sealant is non- existing or has failed. We recommend replacement as soon as possible. 5. Windows and Doors a. The overhead doors are all punctured and dented. This has compromised the water- tightness of the doors. We recommend replacement within two years. b. The small windows in the overhead doors are in decent condition. c. The steel angles protecting the brick at the overhead door jambs are rusting. We recommend cleaning off the rust and re-painting. d. The hollow metal man doors and frames are showing signs of rust near the bottom. We recommend scraping loose rust and re-painting. page 70 BKV Group Commission #2162.01 e. The man doors have hinges, closers, cypher locks with levers at the interior face, and kickplates. All appear in good condition except the kick plates, which are worn at the center but still serviceable. f. The east man door does not have a sweep and daylight is visible below the door bottom. We recommend adding a sweep. g. There is one vinyl window set in the fiber cement siding infill wall. It is in good condition. 6. Roof a. The building has a low-slope roof. It was not accessible and was not reviewed. b. The prefinished metal gravel stops/ roof edge flashings are in good condition. c. There are two roof drains which are piped to the exterior face of the building, where they discharge at grade. No overflow roof drains were observed. D. Interior Elements 1. Flooring a. The floor paint is wearing out and should be sandblasted off and replaced to protect the floor slab from road salts and oil spills. b. The carpet in the dayroom area is heavily worn and has no more than five years of remaining useful life. We recommend replacement with a vinyl or ceramic tile that can be more easily cleaned. c. The resilient flooring in the office/ break room area is in good condition. 2. Walls a. The painted masonry and painted concrete in the apparatus bays is in good condition b. The masonry in the restroom needs to be repainted to protect the block c. The painted stud walls at the infilled bay are in good condition. 3. Doors and Windows a. The steel angles protecting the overhead door tracks are rusting at the bottom. b. The overhead door operators are reported to be in good condition. c. The man doors and frames are in good condition but need to be repainted to prevent rust. 4. Ceilings a. The painted exposed structure is in good condition. b. The painted gypsum board ceilings in the bathroom, office, and dayroom areas are in good condition. 5. Casework a. There is no built-in casework. 6. Equipment a. The Gear-Grid mobile turnout storage racks are in good condition. b. The Gear-Grid hose drying rack is in good condition. c. The Craftsman workbench is in good condition. d. The washer-extractor is reported to have failed and should be replaced. e. The combination dryer is near the end of its expected service life. f. The ceiling fans are in good condition E. Vertical Transportation 1. There is a retractable ladder and ceiling hatch for access to the mezzanine mechanical and storage area. It is in good condition. Lake Elmo Municipal Facilities Space Needs Assessment page 71 2. The railings around the mezzanine access hatch are built of 2x4 wood studs and are not structurally sound. We recommend replacement with a system designed for that purpose. F. Building Code Issues 1. Means of egress are not permitted to pass from Business occupancies through garage areas. Since both man doors exit directly from the garage spaces, there is no allowable means of egress from the dayroom/ office/ bathroom area. Before the dayroom space was created, the office and bathroom could be interpreted as an accessory use to the vehicle storage, but with the infill of the center bay, the non-storage uses exceed 10% of the floor area resulting in a code violation. We recommend adding a man door to the exterior from the dayroom space. G. Accessibility Code Issues 1. There is no accessible parking space. We recommend adding an accessible stall with signage and striping. 2. There is no accessible route on the site that is protected from vehicle use with a curb or truncated domes. We recommend using striping to designate an accessible route. 3. There is a single step up into the dayroom space. We recommend removing raised floor elements so there is no step. 4. The bathroom is not accessible. The door is too narrow, the door has knob hardware instead of lever hardware, the toilet does not have the required clear areas, and the toilet does not have the proper grab bars installed. 5. The doors at either end of the corridor between the apparatus rooms do not have sufficient clearance because they have both a closer and a latch. H. Health and Safety Issues 1. There is insufficient space to fit fire apparatus comfortably within the building. The apparatus is parked very close to the rear walls, very close to the side walls, and very close to other apparatus. These proximities increase the risk that a firefighter will be injured by moving apparatus, whether it is backing into the station or whether it is responding while firefighters are getting onto the adjacent rig. While there is no structurally feasible solution to this issue, we recommend moving all equipment stored along the side of the apparatus bays to reduce the risks to personnel. 2. The overhead doors do not meet the provisions of UL325 because they do not have a photoeye within 6” of the floor. I. Functionality Issues 1. There is insufficient space for the maintenance shop. This may lead to problems complying with NFPA 1737. 2. There is insufficient space for storage of hoses, extra turnout gear, hoses, paper products, etc. These items are then stored in the apparatus bay where they are exposed to fireground toxins and diesel particulates. 3. There is no dedicated space for turnout gear lockers that can segregate them from the remainder of the building. This is a violation of NFPA 1937. 4. There is insufficient space for decontamination equipment. This can result in incomplete cleaning or in injuries during the cleaning process. 5. There is no separate cleaning equipment for the apparatus bays and the business areas. This results in the mops being used to clean fireground toxins and diesel particulates from page 72 BKV Group Commission #2162.01 the apparatus bay floor to be used in the remainder of the station, exposing everyone who enters the station to carcinogenic chemicals. 6. There is poor separation between the “clean” areas of the station and the areas that are expected to have fireground toxins and diesel particulates suspended in the air. Each of these issues exposes everyone who enters the station to carcinogenic chemicals. a. The office and dayroom areas are separated from the apparatus bays by screen doors, allowing contaminants to migrate freely between spaces. b. The restroom opens off the apparatus bays, forcing people to enter a contaminated space every time they must use the facilities. 7. There is no space for strength and cardiovascular training in the fire station. A properly equipped physical training room is a key part of compliance with NFPA 1583. 8. There are no functional showers in the facility. To reduce the risk of cancer, firefighters exposed to fireground toxins are expected to shower within one hour of returning from a call to remove the hazardous chemicals from their skin (skin absorption of carcinogens increases 400% for each 5 degree elevation in skin temperature). If showers are not provided at the station, the firefighters are delayed in showering because they are cleaning equipment and restocking the apparatus. In addition, firefighters sit in their personal vehicles and enter their private homes, exposing everyone in their family to carcinogenic compounds until every surface they touch or sit on has been decontaminated. Figure FS2-B.1.b.1: Retaining wall collapse Figure FS2-B.1.b.2: Wires holding up the retaining wall Lake Elmo Municipal Facilities Space Needs Assessment page 73 Figure FS2-B.1.c: Ponding at asphalt Figure FS2-B.2.c.1: Erosion at rainwater discharge Figure FS2-B.2.c.2: Erosion at rainwater discharge Figure FS2-B.4.a: Worn asphalt Figure FS2-B.4.c: No curbing Figure FS2-B.4.e: Sealant missing between slab and apron page 74 BKV Group Commission #2162.01 Figure FS2-C.2.a: Spalling at trench drain Figure FS2-C.3.b: Mezzanine construction Figure FS2-C.4.c: Small cracks in mortar Figure FS2-C.4.d: Expansion joint sealant failing Figure FS2-C.4.f: Fiber cement failure at grade Figure FS2-C.4.g: Sealant failure between wall and apron Lake Elmo Municipal Facilities Space Needs Assessment page 75 Figure FS2-C.4.h: No sealant at conduit penetrations Figure FS2-C.5.a: Punctures in overhead doors Figure FS2-C.5.c: Rust at steel angles Figure FS2-C.5.d: Rust at hollow metal door and frame Figure FS2-C.5.f: Daylight at base of door Figure FS2-D.1.a: Floor paint wearing off page 76 BKV Group Commission #2162.01 Figure FS2-D.1.b: Carpet heavily worn Figure FS2-D.2.b: Restroom wall needs paint Figure FS2-D.3.a: Rust at track guard Figure FS2-D.6.d: Extractor no longer working Figure FS2-E.2: Mezzanine railing not code compliant Figure FS2-G.3: Step into dayroom Lake Elmo Municipal Facilities Space Needs Assessment page 77 Figure FS2-G.4: Restroom is not accessible. Mechanical Report J. Building Description 1. The building has two major uses, the office/dayroom area which is fully conditioned and the apparatus garage areas, which are semi-conditioned. K. Fire Protection 1. There is no automatic fire suppression system in the building. L. Plumbing 1. The domestic water piping throughout the building is in fair to poor condition. Some corrosion is present at the fixture connection locations. 2. The sanitary plumbing system for the building was reported to have issues with back-ups. Based upon the available information from the regular occupants, when a heavy rain event occurs, the drain field for the septic system becomes water logged and will no longer receive drainage from the building. On one occurrence, the drainage system backed up so that rain water was pooling on the floor. 3. The plumbing fixtures in the common areas were in fair to poor condition. Some drainage connections were not consistent with general plumbing rules. 4. The plumbing fixtures in the apparatus bays were in poor condition. The trench drains were in place, however, were corroded. The service sink was not working properly. Service connections to hose bibbs were corroded. 5. A water softener was installed and appeared to be in working condition. No salt storage was present. 6. The rain water leaders were in working order. Apparently, some new piping was installed recently. 7. The natural gas piping was in place and was in fair condition. 8. No pipe labels were present throughout the facility. M. HVAC 1. Office and Dayroom a. The offices and dayroom in the center of the building are served by two separate systems. A single natural gas fired furnace unit (heating only), located in the loft, page 78 BKV Group Commission #2162.01 provides heating to the office areas below. A single through-the-wall air conditioning unit is located near the center of the day room. Both areas are communicating through a central hallway. b. In general, the Heating, Ventilation and Air Conditioning (HVAC) equipment is in fair condition. 2. Apparatus Bays a. The apparatus bays are heated via natural gas infrared tubular heaters. (1) Temperature control appeared to be On/Off. (2) Some radiant reflectors were damaged. b. There was no ventilation system present. A relief hood was present for both bays, however, no positive displacement of air was observed. Typically, apparatus bays require an area-based ventilation system which also includes a gas detection system which engages an exhaust system to draw in fresh air upon detection of Carbon Monoxide (CO) or Nitrogen Dioxide (NO2). This a current code requirement. We recommend the installation of a make-up air system which interlocks with an exhaust system and gas detection system to remove contaminated air as required. N. Energy Efficiency 1. The gas and electric meter data provided by the utility was used to determine the Energy Usage Index (EUI) for the building. According to the utility data, the current EUI is 154.3 kBtu/ft2, consistent with the median building of this type. Figure FS2-L.5: Water softener Figure FS2-M.1.a: Furnace Lake Elmo Municipal Facilities Space Needs Assessment page 79 Figure FS2-M.1.a: Through-the-wall air conditioning in dayroom Electrical Report N. Building Description 1. The electrical systems include the service, a single panel for distribution, lighting systems, and communication systems. O. Power Distribution 1. The electrical service is a pad mounted transformer that feeds a 120/240V, single phase, 400 Amp panel located in the bay. The 400 Square D panel was installed at the time of construction (Figure FS2-O.1.1). The panel has single pole, 20A circuit breakers feeding the lighting and receptacle loads for the building with two pole circuit breakers feeding mechanical equipment and large overhead doors. To feed the three-phase extractor, a phase converter is used (Figure FS2-O.1.2). 2. Capacity a. The electrical service for the building is rated at 96 kVA. With a building area of approximately 3620 square feet, the load capacity for the building is 26.52 VA/SF. This capacity is acceptable for the expected load of a building of this type and use. 3. There appeared to be adequate cord/reel receptacle coverage to provide power for the fire trucks. 4. The electrical panels and all circuit breakers appear to be in fair working condition. The electrical panel is nearing the end of its service life. It is recommended that it be budgeted for the Square D panel to be replaced in the midterm (5-10 years). 5. The door latch of the CT Cabinet enclosure is damaged such that the door will not close. This leaves the hot components and conductors of this cabinet exposed and is a safety concern (Figure FS2-O.5). It is recommended that this enclosure be fixed or replaced immediately. 6. Many exterior receptacles are missing their weatherproof covers (Figure FS2-O.6). It is recommended that these covers be replaced immediately. 7. In the mezzanine, there are exposed wires, uncovered boxes leaving terminations exposed, and improperly supported conduits/cables (Figure FS2-O.7). It is recommended that the mezzanine be rewired to leave no cables or terminations exposed immediately. page 80 BKV Group Commission #2162.01 8. Along the exterior wall there are location where the conduit has broken away leaving exposed wiring and access for water to get in (Figure FS2-O.8). It is recommended that this be fixed and sealed to prevent water access immediately. P. Emergency Power Distribution 1. There is no emergency generator. As this is an essential facility, we recommend that an emergency generator be installed. 2. Exit sign/remote head battery backup combo units are used for emergency egress lighting. These appeared to be in working order, but should continue to be tested regularly. Q. Lighting 1. Exterior a. Lighting for the exterior is composed of High Intensity Discharge (HID) wall pack fixtures being controlled by a photocell. b. The wall pack fixtures were turned on at a time where there was plenty of daylight (Figure FS2-Q.1.b). It is recommended that the photocell be adjusted or replaced such that the lights do not come on during daylight hours. 2. Interior a. General lighting for the interior spaces is composed of recessed fluorescent troffers in the office area, incandescent down lights in the day room, and chain hung fluorescent strip fixtures in the bays. All interior lighting control consists of line voltage toggle switches. b. Efficiency of the interior lighting system could be improved by retrofitting all fluorescent and incandescent fixtures with LED lamps and adding occupancy sensors to appropriate spaces. R. Systems, Safety, and Security 1. Telephone/Data a. Telephone/Data service enters the building in the bay and terminates to a switch and router in the office area. There was no sign of physical damage to the equipment or infrastructure, but cables were found to be hanging lower than recommended and supported by wall fixtures (Figure FS2-R.1.a). It is recommended that the low voltage cables be run such that they are properly supported and out of head space. 2. Fire alarm a. There was no fire alarm system (horns, strobes, etc.) observed in the building. Lake Elmo Municipal Facilities Space Needs Assessment page 81 Figure FS2-O.1.1: Main distribution panel Figure FS2-O.5: CT cabinet latch broken Figure FS2-O.1.2: Phase converter Figure FS2-O.6: Exterior receptacle without weather protection Figure FS2-O.7: Exposed wires in mezzanine Figure FS2-O.8: Broken conduit connections page 82 BKV Group Commission #2162.01 Figure FS2-Q.1.b: Wall fixtures on during day Figure FS2-R.1.a: Communications cables draped across wall Lake Elmo Municipal Facilities Space Needs Assessment page 83 Capital Improvement Estimates BKV Group estimated the construction cost for each issue identified in the Facility Assessments, breaking them into Urgent (complete within one year), Short Term (complete within five years), Medium Term (complete within ten years), and Long Term (more than 10 years) recommendations. These estimated costs are based on construction costs in September of 2017 and escalated to the midpoint of the anticipated date range. Construction costs fluctuate significantly over time and are especially sensitive to changes in the economy. The estimates provided are intended to allow for long-range planning of capital expenditures and should be confirmed at the time of planned construction. In addition, to account for soft costs such as design fees, permits, materials testing, and contingency, we recommend adding 25% of the indicated construction cost for those projects involving more than routine maintenance. Capital Improvement Estimates for City Hall Item Estimated Construction Cost* Recommended Time Period & Escalated Project Cost ** as of Sept. 2017 Urgent (2018) Short Term (2019- ‘23) Med. Term (2024-‘28) Long Term (2029 +) Site Patch and seal asphalt at Private Drive $ 3,000 $ 3,540 Patch and seal asphalt at public parking $ 1,000 $ 1,180 Remove, regrade, and repave public parking $ 10,000 □ $ 14,750 Remove, regrade, and repave staff parking $ 43,500 □ $ 64,163 Structural Frame no issues Exterior Enclosure Replace cedar plank siding and flashings with zoning code compliant materials and added insulation to meet energy code $ 165,000 ■ $ 243,375 Replace windows $ 95,000 ■ $ 140,125 Replace aluminum storefront systems $ 16,000 ■ $ 28,100 Repaint hollow metal doors and frames $ 1,000 $ 1,180 Replace roofing, fascia, and soffits with zoning-code compliant materials and added insulation to meet energy codes $ 160,000 ■ $ 236,000 Add gutters at roof perimeter $ 8,000 □ $ 14,050 Interior Elements Replace hinges at restrooms $ 1,000 $ 1,180 Replace accordion door at media closet $ 1,000 $ 1,180 page 84 BKV Group Commission #2162.01 Replace hollow metal frame at sheriff office $ 1,200 $ 1,416 Repaint hollow metal doors and frames $ 1,000 $ 1,180 Replace door between council chambers and lobby $ 1,500 $ 2,108 Replace council dais $ 12,000 ■ $ 21,075 Replace cabinets at work counter $ 4,000 ■ $ 5,900 Replace vanity counters $ 2,200 □ $ 3,245 Replace break alcove countertop and cabinets $ 8,000 □ $ 11,800 Replace A/V recording equipment in council chambers $ 20,000 $ 23,600 Replace toilet partition in men’s restroom $ 1,300 □ $ 1,918 Vertical Transportation no issues Building Code Issues Replace door hardware at council chambers with panic bars $ 3,000 ■ $ 4,425 Accessibility Code Issues Relocate water payment drop box $ 200 $ 236 Add kickplate to storefront doors $ 1,000 $ 1,180 Add accessible height counter element $ 1,000 □ $ 1,475 Remove and replace concrete sidewalk leading to staff entry with accessible ramp $ 3,500 ■ $ 5,163 Replace hardware knob hardware with lever hardware throughout $ 10,000 □ $ 14,750 Add truncated dome detectible warnings at curb ramps $ 1,000 □ $ 1,475 Restripe accessible parking spaces $ 1,000 $ 1,180 Remodel women's restroom to make it accessible $ 20,000 ■ $ 29,500 Remodel men's restroom to make it accessible $ 20,000 ■ $ 29,500 Health and Safety Issues Add electrical outlets to council dais $ 3,500 ■ $ 7,131 Install fire alarm system $ 12,000 □ $ 24,450 Subtotals for Architectural $ 631,900 $ 0 $ 844,615 $ 65,333 $ 31,581 MECHANICAL Plumbing - Water Heater $ 1,300 □ $ 1,918 Plumbing - Plumbing Fixtures - Men's and Women's $ 4,100 □ $ 6,048 Lake Elmo Municipal Facilities Space Needs Assessment page 85 $ 0 HVAC - Furnace Unit (Split-System) $ 4,600 □ $ 8,079 HVAC - Condensing Unit (Split-System) #1 $ 1,800 □ $ 2,655 HVAC - Condensing Unit (Split-System) #2 $ 1,800 □ $ 3,161 HVAC - Air-To-Air Exchanger $ 2,100 ■ $ 3,688 HVAC - Exhaust Fans for Rest Rooms $ 1,000 $ 1,180 HVAC - Electric Baseboard $ 1,200 $ 1,416 HVAC - Communication Rack Cooling $ 2,700 ■ $ 3,983 Subtotals for Mechanical $ 20,600 $ 0 $ 17,199 $ 14,928 $ 0 ELECTRICAL Replace battery-backup emergency lighting fixtures $ 1,000 $ 1,045 Replace exterior photocell $ 200 $ 236 225A 120/240V Electrical Service Panel $ 3,500 □ $ 7,131 Subtotals for Electrical $ 4,700 $ 1,045 $ 236 $ 0 $ 7,131 Total $ 657,200 $ 1,045 $ 862,049 $ 80,261 $ 38,713 * These estimated totals are based on current construction cost as of the date of this report. Costs do fluctuate with changes over time and the economy. Values should be confirmed at the time of planned construction. ** These numbers represent yearly construction escalation to the midpoint of the date range. To account for soft costs such as design fees, permits, materials testing, and contingency, we recommend adding 25% of the indicated construction cost. ■ The involvement of an architect or engineer will be legally required. Escalated costs include a 25% increase to cover soft costs, including design fees, materials testing, FF&E, contingency, etc. □ We recommend involving an architect or engineering in this project due to complexity. Escalated costs include a 25% increase to cover soft costs, including design fees, materials testing, FF&E, contingency, etc. Capital Improvement Estimates for Public Works Item Estimated Construction Cost* Recommended Time Period & Escalated Project Cost ** as of as of Sept. 2017 Sept. 2017 Urgent (2018) Short Term (2019- ‘23) Med. Term (2024-‘28) Long Term (2029 +) Site Grade and pave rear yard $ 200,000 ■ $ 351,250 Repair and sealcoat front parking pad $ 5,000 $ 5,900 Replace sidewalk at public entry $ 1,600 Replace salt storage shed $ 280,000 □ $ 413,000 Structural Frame no issues page 86 BKV Group Commission #2162.01 Exterior Enclosure Repair concrete block at public entry $ 800 $ 944 Repair concrete block at front overhead door $ 1,500 $ 1,770 Alter flashing at wall base $ 8,000 □ $ 14,050 Replace building signage $ 2,000 $ 2,360 Replace sealant at base of walls $ 700 $ 826 Add sealant at wall penetrations of pipe and conduit $ 500 $ 590 Replace control joint sealant at concrete block wainscot $ 1,200 $ 1,416 Replace bottom overhead door panel and repaint overhead doors $ 3,600 $ 4,248 Replace weatherstipping at overhead doors $ 1,200 $ 1,416 Repaint hollow metal doors and frames $ 500 $ 590 Replace strikes at egress doors $ 1,200 $ 1,686 Interior Elements Replace flooring in open office area $ 5,000 $ 5,900 Replace stained ceiling tiles $ 500 $ 590 Add door stop to vestibule door $ 200 $ 236 Vertical Transportation no issues Building Code Issues no issues Accessibility Code Issues Provide striping and signage at accessible parking $ 1,200 $ 1,416 Define accessible route from parking with truncated domes $ 2,000 □ $ 2,950 Add accessible height counter element $ 400 □ $ 590 Health and Safety Issues no issues Subtotals for Architectural $ 517,100 $ 0 $ 444,742 $ 366,986 $ 0 MECHANICAL Plumbing - Fixtures (Repair) $ 500 $ 590 Plumbing - Septic System $ 8,000 □ $ 11,800 Plumbing - Heat Trace $ 1,700 $ 2,006 Plumbing - Water Heater (Nat. Gas) $ 1,100 $ 1,298 Lake Elmo Municipal Facilities Space Needs Assessment page 87 HVAC - Furnace (Office) - Repair $ 200 $ 236 HVAC - Furnace (Split-System) Replace $ 2,400 □ $ 4,215 HVAC - Condensing Unit (Split-System) Replace $ 2,100 □ $ 3,688 HVAC - Ceiling Stratification Fans $ 6,800 □ $ 10,030 HVAC - Duct Connections - Repair $ 1,100 ■ $ 1,623 HVAC - Make-Up Air Unit (Bays) $ 47,000 ■ $ 95,763 HVAC - Make-Up Air Unit (Wash Bay) $ 26,000 ■ $ 52,975 HVAC - Louvers/ Dampers $ 8,400 □ $ 17,115 HVAC - Exhaust Fans (Bays) $ 17,000 □ $ 29,856 HVAC - Infrared Heating $ 20,400 □ $ 41,565 Subtotals for Mechanical $ 142,700 $ 0 $ 27,583 $ 37,759 $ 207,418 ELECTRICAL Electrical Boxes $ 500 $ 590 Power Distribution System (Inspection, torqueing, thermal imaging, etc.) $ 500 $ 590 Exterior door light fixtures $ 2,500 $ 2,950 Battery backup emergency fixtures $ 2,500 $ 2,613 200 kW diesel generator $ 75,000 □ $ 152,813 Subtotals for Electrical $ 81,000 $ 2,613 $ 4,130 $ 0 $ 152,813 Total $ 740,800 $ 2,613 $ 476,455 $ 404,745 $ 360,230 * These estimated totals are based on current construction cost as of the date of this report. Costs do fluctuate with changes over time and the economy. Values should be confirmed at the time of planned construction. ** These numbers represent yearly construction escalation to the midpoint of the date range. To account for soft costs such as design fees, permits, materials testing, and contingency, we recommend adding 25% of the indicated construction cost. ■ The involvement of an architect or engineer will be legally required. Escalated costs include a 25% increase to cover soft costs, including design fees, materials testing, FF&E, contingency, etc. □ We recommend involving an architect or engineering in this project due to complexity. Escalated costs include a 25% increase to cover soft costs, including design fees, materials testing, FF&E, contingency, etc. Capital Improvement Estimates for Fire Station #1 Item Estimated Construction Cost* Recommended Time Period & Escalated Project Cost ** as of Sept. 2017 Urgent (2018) Short Term (2019- ‘23) Med. Term (2024-‘28) Long Term (2029 +) Site Add splashblock at northwest downspout $ 250 $ 295 Repair erosion at downspout discharge at west side $ 250 $ 295 page 88 BKV Group Commission #2162.01 Add wayfinding signage $ 1,600 □ $ 2,360 Replace concrete at ladder truck apron $ 2,000 □ $ 2,613 Repaint flagpole $ 600 $ 708 Structural Frame Seal cracks in floor slab $ 2,000 $ 2,360 Exterior Enclosure Repaint concrete block at south window $ 300 $ 314 Repaint window sills at west side $ 300 $ 314 Repair block at base of wall near side entry $ 1,000 □ $ 1,475 Replace joint sealants between exterior wall and concrete sidewalk $ 700 $ 826 Paint wall crack at ladder truck bay $ 250 $ 295 Repaint wall at splashblocks $ 600 $ 708 Repaint ladder truck overhead sectional door and steel angle jamb protection $ 1,200 $ 1,416 Clean and re-paint hollow metal door frames $ 1,500 $ 1,770 Replace rusted hinges at ladder truck bay man door $ 500 □ $ 738 Interior Elements Replace carpet in training room and chiefs office $ 6,000 □ $ 8,850 Repaint walls between apparatus doors $ 500 $ 590 Repaint wall adjacent to range $ 200 $ 236 Seal masonry crack at side entry door $ 200 $ 236 Remove windows into ladder truck bay and infill with concrete block $ 800 □ $ 1,180 Replace ceiling in training room $ 1,500 □ $ 2,213 Replace cabinets in kitchen $ 28,000 ■ $ 41,300 Replace range $ 6,500 □ $ 9,588 Replace coffee maker $ 500 $ 590 Vertical Transportation Replace ladder to mezzanine storage area $ 600 □ $ 885 Building Code Issues Replace door hardware at training room with panic bars $ 3,000 ■ $ 4,425 Accessibility Code Issues Lake Elmo Municipal Facilities Space Needs Assessment page 89 Add truncated dome detectible warnings at front apparatus apron $ 600 ■ $ 885 Add building addition for men’s and women's restrooms/showers $ 80,000 ■ $ 140,500 Replace knob hardware throughout with lever hardware $ 5,000 □ $ 7,375 Health and Safety Issues Remove equipment from the walls of the apparatus bays (turnout gear lockers, decontamination sink, extractor, dryer, etc.) and relocate to new addition the extent of work required to make the building safe for fire station use is more than the building is worth Relocate downspout near training room entry $ 400 $ 472 Add photoeyes to overhead doors to comply with UL 325 $ 800 □ $ 1,180 Subtotals for Architectural $ 147,650 $ 3,240 $ 93,250 $ 140,500 $ 0 MECHANICAL Plumbing - Piping Renovation $ 650 ■ $ 959 Plumbing - Water Heater (Nat. Gas) $ 1,100 □ $ 1,623 Plumbing - Fixtures - Main RRs (Repair) $ 700 $ 826 Plumbing - Fixtures - Kitchen (Repair) $ 550 $ 649 Plumbing - Equipment - Kitchen - Replacement $ 1,600 □ $ 3,260 HVAC - Kitchen Separation $ 1,200 ■ $ 1,770 HVAC - Make-Up Air Unit (Kitchen) $ 7,900 ■ $ 11,653 HVAC - Make-Up Air Unit (Apparatus Bays) $ 16,500 ■ $ 24,338 HVAC - Exhaust for Rest Rooms $ 1,250 ■ $ 1,844 HVAC - Unit Heater $ 1,200 □ $ 2,445 HVAC - Hydronic Baseboard/ Cabinet Unit Heaters $ 3,200 □ $ 4,720 HVAC - Hydronic Boiler/ Piping $ 4,500 $ 5,310 HVAC - Furnaces $ 13,000 □ $ 22,831 Subtotals for Mechanical $ 53,350 $ 0 $ 53,690 $ 22,831 $ 5,705 ELECTRICAL 225A 120/240V Electrical Service Panel - provide missing cover plates and weather proof covers for electrical boxes/receptacles where needed to meet code $ 3,500 $ 4,130 Provide dedicated circuits for compressor and dryer $ 500 ■ $ 738 Replace 100 A sub panel in meeting room $ 2,000 □ $ 2,950 page 90 BKV Group Commission #2162.01 Replace 100 A sub panel in addition $ 2,000 □ $ 4,075 Provide 50 kW natural gas generator $ 30,000 ■ $ 44,250 Subtotals for Electrical $ 38,000 $ 0 $ 52,068 $ 0 $ 4,075 Total $ 239,000 $ 3,240 $ 199,007 $ 163,331 $ 9,780 * These estimated totals are based on current construction cost as of the date of this report. Costs do fluctuate with changes over time and the economy. Values should be confirmed at the time of planned construction. ** These numbers represent yearly construction escalation to the midpoint of the date range. To account for soft costs such as design fees, permits, materials testing, and contingency, we recommend adding 25% of the indicated construction cost. ■ The involvement of an architect or engineer will be legally required. Escalated costs include a 25% increase to cover soft costs, including design fees, materials testing, FF&E, contingency, etc. □ We recommend involving an architect or engineering in this project due to complexity. Escalated costs include a 25% increase to cover soft costs, including design fees, materials testing, FF&E, contingency, etc. Capital Improvement Estimates for Fire Station #2 Item Estimated Construction Cost* Recommended Time Period & Escalated Project Cost ** as of Sept. 2017 Urgent (2018) Short Term (2019- 2023) Med. Term (2024-2028) Long Term (2029 +) Site Replace retaining wall at east side of building $ 10,000 ■ $ 13,063 Remove asphalt apron, regrade, and replace $ 200,000 ■ $ 295,000 Repair erosion at downspout discharge and add gravel $ 1,600 $ 1,888 Add soil retention at west entry $ 500 □ $ 738 Repair joint sealant between asphalt at concrete aprons $ 500 $ 590 Structural Frame Repair floor slab near trench drain $ 2,000 □ $ 4,075 Replace wood-framed mezzanine floor with code-compliant structure $ 15,000 ■ $ 22,125 Exterior Enclosure Spot tuckpointing at building exterior $ 2,000 $ 2,810 Replace brick expansion joint sealant $ 500 $ 590 Replace lowest lap siding plank at dayroom with prefinished metal flashing $ 800 □ $ 1,405 Replace joint sealant between exterior wall and concrete aprons $ 500 $ 590 Lake Elmo Municipal Facilities Space Needs Assessment page 91 Replace sealant at exterior wall penetrations of piping and conduit $ 600 $ 708 Replace overhead sectional door panels $ 40,000 $ 47,200 Clean and re-paint steel lintels $ 500 $ 590 Clean and re-paint hollow metal door frames $ 500 $ 590 Add sweep to east man door $ 500 $ 590 Interior Elements Remove existing floor paint and re-coat $ 4,500 □ $ 9,169 Replace carpet in dayroom with ceramic tile or VCT $ 2,000 □ $ 2,950 Repaint masonry walls in restroom $ 500 $ 703 Clean and re-paint steel angles protecting overhead door tracks $ 500 $ 590 Repaint hollow metal doors and frames $ 500 $ 590 Replace washer/extractor $ 3,500 □ $ 4,572 Replace combination dryer $ 2,000 □ $ 2,950 Vertical Transportation Replace wood stud railing system at mezzanine storage area with code- compliant railing $ 600 ■ $ 885 Building Code Issues Add man door to the exterior from dayroom space with accessible ramp $ 6,500 ■ $ 11,416 Accessibility Code Issues Add accessible parking stall with striping and signage $ 300 ■ $ 443 Designate an accessible route on side with striping and truncated domes $ 300 ■ $ 443 Remove raised flooring in dayroom to provide access to wheelchairs $ 3,500 ■ $ 6,147 Remodel bathroom to be accessible $ 4,000 ■ $ 5,900 Change hardware at corridor connecting the bays to be push/pull $ 2,000 □ $ 3,513 Health and Safety Issues Remove equipment from the walls of the apparatus bays (turnout gear lockers, decontamination sink, extractor, dryer, etc.) and relocate to new addition the extent of work required to make the building safe for fire station use is more than the building is worth Add photoeyes to overhead doors to comply with UL 325 $ 800 □ $ 1,180 Subtotals for Architectural $ 307,000 $ 17,634 $ 387,129 $ 25,993 $ 13,244 page 92 BKV Group Commission #2162.01 MECHANICAL Plumbing - Piping Renovation - General Interior $ 700 ■ $ 1,033 Plumbing - Inflammable Waste w/ Separate Holding Tank $ 16,500 ■ $ 24,338 Plumbing - Piping Revisions - Utility Sink $ 850 ■ $ 1,254 Plumbing - Replace Wall Hydrants $ 420 ■ $ 620 Plumbing - Fixtures - Main Rest Rooms $ 1,800 ■ $ 3,161 Plumbing - Fixtures - Apparatus Bays $ 600 ■ $ 1,054 HVAC - Ductwork Repair $ 250 $ 295 HVAC - Furnace $ 2,200 □ $ 3,245 HVAC - Make-Up Air Unit (Apparatus Bays) $ 19,500 ■ $ 28,763 HVAC - Infrared Heater Repair $ 300 $ 354 HVAC - Infrared Heaters $ 6,800 □ $ 11,943 HVAC - Baseboard Heat $ 600 $ 843 HVAC - Wall A/C $ 300 $ 422 Subtotals for Mechanical $ 50,820 $ 0 $ 59,900 $ 17,422 $ 0 ELECTRICAL Provide missing cover plates and weather proof covers for electrical boxes/receptacles where needed to meet code $ 1,000 $ 1,045 Repair/replace exterior photocell $ 200 $ 236 Provide 100 kW natural gas generator $ 45,000 ■ $ 66,375 Replace one 400A 120/240V electrical service panel $ 4,000 □ $ 7,025 Subtotals for Electrical $ 50,200 $ 1,045 $ 66,611 $ 7,025 $ 0 Total $ 408,020 $ 18,679 $ 513,639 $ 50,440 $ 13,244 * These estimated totals are based on current construction cost as of the date of this report. Costs do fluctuate with changes over time and the economy. Values should be confirmed at the time of planned construction. ** These numbers represent yearly construction escalation to the midpoint of the date range. To account for soft costs such as design fees, permits, materials testing, and contingency, we recommend adding 25% of the indicated construction cost. ■ The involvement of an architect or engineer will be legally required. Escalated costs include a 25% increase to cover soft costs, including design fees, materials testing, FF&E, contingency, etc. □ We recommend involving an architect or engineering in this project due to complexity. Escalated costs include a 25% increase to cover soft costs, including design fees, materials testing, FF&E, contingency, etc. Lake Elmo Municipal Facilities Space Needs Assessment page 93 Space Programming BKV Group assessed the City’s space requirements based on national standards, interviews with the department heads, current staffing levels, and demographic projections. The space requirements were analyzed at five year increments out to 2032. Each department is programmed at the level of individual rooms or spaces. The areas identified for each are based on solid experience and familiarity of these types of facilities by the planning team, as well as data collected from City staff. Consolidating this information, BKV Group developed a draft space needs matrix and reviewed, developed and refined the information with the project team. The programming effort considers the current space allocation for each function, the current number of staff, number of workstations and offices, and current support spaces provided for each department and projects these needs forward into the future. Once the program information is reviewed and confirmed with the City team, this then forms the basis of the Master Planning Concepts and should be the basis of further exploration in Concept and Schematic Design phases. Assumptions made in developing the program: The development of the program is based on planning for a 15-year projected need. Although government buildings are commonly built to the quality of a 50-100-year life span, it is not financially feasible, nor reliable to construct spaces that may or may not be needed within that extended time frame. Rather, the building should be designed to easily accommodate renovation and expansion. A forecast of 15-20 years is the practical limit of reasonably accurate projections. It is important to note however, that as time passes, particularly if funding for a project is not immediately available, the original program should be updated upon project commencement to incorporate changing growth patterns. How to read the Space Program Spreadsheets: Each space required for the department is listed in the matrix along with the area required for those spaces. The number of such spaces expected to be needed over five year increments is shown, then the net area is calculated by multiplying the size of the room by the number of such rooms at each increment in time. These are tallied by department and again at the bottom of the page into a Total Net Square Footage. This Net Square Footage does not factor in the area occupied by wall thicknesses, columns, plumbing and mechanical shafts, corridors, etc. that cannot be precisely identified at this early phase of the project. To account for these other functions, architects use an “Efficiency Factor” (typically 20% to 35%) that is added to the Net Square Footage to arrive at a Total Proposed Square Footage. Generally speaking, buildings that require greater circulation, wide public waiting areas, or large public interface functions require larger efficiency factors. Comments about specific programs The types and sizes of Sheriff Department spaces are based upon a successful example in Newport. The Sheriff Department needs to be co-located with either City Hall, the Fire Station, or both. The City Hall may be the site of a future 10,000 square foot Washington County library, but that area was not added to the program because it would not occur for some time and it would not be paid for by the City of Lake Elmo. It may occur as a separate building or as an addition to the City Hall. page 94 BKV Group Commission #2162.01 Due to declining numbers of volunteers and the impacts on response time, the fire department program reflects consolidation to a single station with staff manning the station 24 hours per day. The fire station program also shows, below the total, the space impact of a joint facility with Lakeview Ambulance. The idea of a joint facility is still being discussed but it is important to consider the space impacts when looking at potential building sites. Due to the newness of the Public Works facility, the programming matrix focuses on spaces that aren’t currently provided or that need to be enlarged, rather that listing every space and indicating “no change.” Lake Elmo Municipal Facilities Space Needs Assessment page 95 Public Works NUMBER REQUIRED UNIT AREA (sf) TOTAL AREA (sf) COMMENTS CURRENT SPACE (sf) 2017 2022 2027 2032 2017 2022 2027 2032 Space Description Req'd Proj Proj Proj Proposed Projected Projected Projected Needed Spaces Workstation 4 4 4 4 56 224 224 224 224 reconfigure existing workstation space, not tallied below Linear Computer Terminals - 2 3 4 20 - 40 60 80 reconfigure existing workstation space, not tallied below Assembly/ Break/ Training Room - 1 1 1 525 - 525 525 525 accommodate 24 people Locker Room 1 1 1 1 250 250 250 250 250 accommodate 24 people Welding Shop 1 1 1 1 - - - - inside existing bay space Signage Shop 1 1 1 1 250 250 250 250 250 Utilities Shop 1 1 1 1 250 250 250 250 250 Carpentry Shop/ Tool Storage - - - 1 525 - - - 525 Additional Fleet Storage to be accommodated at Fire Station #2 Subtotal, Needed Spaces 750 1,275 1,275 1,800 Total Net Square Footage 750 1,275 1,275 1,800 Efficiency Factor 30% 225 383 383 540 TOTAL PROPOSED SQUARE FOOTAGE 975 1,658 1,658 2,340 page 96 BKV Group Commission #2162.01 City Hall NUMBER REQUIRED UNIT AREA (sf) TOTAL AREA (sf) COMMENTS CURRENT SPACE (sf) 2017 2022 2027 2032 2017 2022 2027 2032 Space Description Req'd Proj. Proj. Proj. Proposed Projected Projected Projected Public Spaces Lobby 1 1 1 1 300 300 300 300 300 must accommodate overflow from Council Chambers 150 Public Restrooms 2 2 2 2 180 360 360 360 360 three fixtures 190 Community Room 1 1 1 1 850 850 850 850 850 seating for 30 at tables, divisible - Community Room Storage 1 1 1 1 85 85 85 85 85 Small Conference Room 1 1 1 1 100 100 100 100 100 4 person - Large Conference Room 1 1 1 1 264 264 264 264 264 10 person + credenza 240 Subtotal, Public Spaces 1,959 1,959 1,959 1,959 Shared Spaces Staff Restroom 2 2 2 2 60 120 120 120 120 single user restrooms - Copy/ Plotter Room 1 1 1 1 200 200 200 200 200 convenient to reception counter; includes storage 120 Break Room 1 1 1 1 250 250 250 250 250 seats 8-12 50 Election Storage 1 1 1 1 100 100 100 100 100 - Janitor Closet 1 1 1 1 30 30 30 30 30 - Reception Counter 2 2 2 2 80 160 160 160 160 Admin Counter and Building/Zoning Counter 80 Subtotal, Shared Spaces 860 860 860 860 Administration and Finance City Administrator Office 1 1 1 1 140 140 140 140 140 140 Assistant City Administrator Office 1 1 1 1 120 120 120 120 120 - City Clerk Office 1 1 1 1 120 120 120 120 120 120 Public Works Director Office 1 1 1 1 140 140 140 140 140 - Finance Director Office 1 1 1 1 140 140 140 140 140 140 Sheriff Sergeant Office 1 1 1 1 140 140 140 140 140 not needed if co-located with Sheriff Support 140 Future Office - - 1 1 120 - - 120 120 120 Deputy Clerk Workstation 1 1 1 1 48 48 48 48 48 60 Accounting Clerk Workstation 1 1 2 2 48 48 48 96 96 48 Intern Workstations 2 2 2 2 48 96 96 96 96 96 Subtotal, Administration 992 992 1,160 1,160 Lake Elmo Municipal Facilities Space Needs Assessment page 97 Council Spaces Council Chambers 1 1 1 1 1,200 1,200 1,200 1,200 1,200 40 public seats; 7 seats at dais; 9 seats at side tables 950 Media Room 1 1 1 1 80 80 80 80 80 34 Executive Session Room 1 1 1 1 264 264 264 264 264 - Subtotal, Council Spaces 1,544 1,544 1,544 1,544 Planning and Zoning Planning Director Office 1 1 1 1 140 140 140 140 140 100 City Planner Office 1 1 1 1 140 140 140 140 140 100 Future Office - - 1 1 120 - - 120 120 Permit Technician Workstation 1 1 1 1 48 48 48 48 48 position shared w/ Building Dept 60 Interns Workstation 1 1 1 1 48 48 48 48 48 - Future Workstation - - 1 1 48 - - 48 48 - Subtotal, Planning and Zoning 376 376 544 544 Building Department Building Official Office 1 1 1 1 140 140 140 140 140 140 Building Inspector Workstation 2 2 2 2 80 160 160 160 160 120 Intern Workstation 1 1 1 1 48 48 48 48 48 - Meter Storage Room 1 1 1 1 20 20 20 20 20 convenient to Counter - Mud Room 1 1 1 1 60 60 60 60 60 - Subtotal, Building Department 428 428 428 428 Building Support Mechanical 1 1 1 1 400 400 400 400 400 Electrical 1 1 1 1 120 120 120 120 120 Communications 1 1 1 1 120 120 120 120 120 Sprinkler Room 1 1 1 1 30 30 30 30 30 Subtotal, Building Support 670 670 670 670 Total Net Square Footage 6,829 6,829 7,165 7,165 3,680 Efficiency Factor 30% 2,049 2,049 2,150 2,150 TOTAL PROPOSED SQUARE FOOTAGE 8,878 8,878 9,315 9,315 page 98 BKV Group Commission #2162.01 Fire Station NUMBER REQUIRED UNIT AREA (sf) TOTAL AREA (sf) COMMENTS CURRENT SPACE (sf) 2017 2022 2027 2032 2017 2022 2027 2032 Space Description Req'd Proj Proj Proj Proposed Projected Projected Projected Public Spaces Lobby 1 1 1 1 150 150 150 150 150 includes display cases - Public Restrooms 2 2 2 2 180 360 360 360 360 three fixtures (not needed if co-located with City Hall) - Training Room 1 1 1 1 960 960 960 960 960 seating for 40 at tables; serves as EOC and safe room 750 Training Room Storage 1 1 1 1 96 96 96 96 96 - Subtotal, Public Spaces 1,566 1,566 1,566 1,566 Office Areas Chief Office 1 1 1 1 140 140 140 140 140 60 Assistant Chief Office 1 1 1 1 120 120 120 120 120 - Future Office - - 1 1 120 - - 120 120 - Captains/ Lieutenant Workstation 4 4 4 4 48 192 192 192 192 120 Admin. Assistant Workstation 0.5 0.5 1 1 80 40 40 80 80 doubles as reception counter 60 Public Safety Education Storage 1 1 1 1 80 80 80 80 80 - Records Storage 1 1 1 1 80 80 80 80 80 - Election Storage 1 1 1 1 100 100 100 100 100 Conference Room 1 1 1 1 264 264 264 264 264 10 person table + credenza - Copy Area 1 1 1 1 48 48 48 48 48 in open office area - Radio Room/ Report Writing 1 1 1 1 140 140 140 140 140 two work stations 50 Subtotal, Office Spaces 1,204 1,204 1,364 1,364 Living Areas Shared Locker Room 1 1 1 1 400 400 400 400 400 40 personal lockers - Unisex Shower Rooms 2 2 3 3 85 170 170 255 255 could be shared with Sheriff - Bunk Rooms 6 6 6 6 90 540 540 540 540 - Dayroom 1 1 1 1 400 400 400 400 400 220 Dining Room 1 1 1 1 200 200 200 200 200 - Kitchen 1 1 1 1 280 280 280 280 280 220 Wellness Room 1 1 1 1 800 800 800 800 800 - Laundry Room 1 1 1 1 100 100 100 100 100 - Janitor Closet 1 1 1 1 30 30 30 30 30 - Storage + Uniforms 1 1 1 1 140 140 140 140 140 - Subtotal, Living Spaces 3,060 3,060 3,145 3,145 Lake Elmo Municipal Facilities Space Needs Assessment page 99 Apparatus Bays Single-deep Bays - - - - 1,080 - - - - 18'x60' 5,670 Double-deep Bays 5 5 5 5 1,620 8,100 8,100 8,100 8,100 18'x90' - Subtotal, Apparatus Bays 8,100 8,100 8,100 8,100 Apparatus Bay Support Decontamination 1 1 1 1 280 280 280 280 280 - Bay Restroom 1 1 1 1 60 60 60 60 60 150 Turnout Gear Storage 1 1 1 1 480 480 480 480 480 40 gear lockers - Turnout Gear Laundry 1 1 1 1 140 140 140 140 140 2 extractors, one drying cabinet - Maintenance Shop 1 1 1 1 150 150 150 150 150 - SCBA Compressor Room 1 1 1 1 180 180 180 180 180 - Hose Storage 1 1 1 1 80 80 80 80 80 - Quartermaster Storage 1 1 1 1 80 80 80 80 80 - General Storage 1 1 1 1 400 400 400 400 400 - Hose/ Training Tower 1 1 1 1 400 400 400 400 400 - Subtotal, Apparatus Bay Support 2,250 2,250 2,250 2,250 Building Support Mechanical 1 1 1 1 500 500 500 500 500 reduction possible if co-located with City Hall Electrical 1 1 1 1 200 200 200 200 200 reduction possible if co-located with City Hall Communications 1 1 1 1 120 120 120 120 120 not needed if co-located with City Hall Sprinkler Room 1 1 1 1 30 30 30 30 30 not needed if co-located with City Hall Subtotal, Building Support 850 850 850 850 Total Net Square Footage 17,030 17,030 17,275 17,275 7,400 Efficiency Factor 25% 4,258 4,258 4,319 4,319 TOTAL PROPOSED SQUARE FOOTAGE 21,288 21,288 21,594 21,594 Optional Lakeview Ambulance Space Apparatus Bay 1 1 1 1 1,080 1,080 1,080 1,080 1,080 18'x60' - Locker Space 1 1 1 1 95 95 95 95 95 adjacent to fire station locker area - Shower Room 1 1 1 1 95 95 95 95 95 adjacent to fire station shower rooms - Bunk Room 2 2 2 2 90 180 180 180 180 adjacent to fire station bunk rooms - Efficiency Factor 25% 363 363 363 363 PROPOSED LAKEVIEW SQUARE FOOTAGE 1,813 1,813 1,813 1,813 TOTAL BUILDING WITH LAKEVIEW 23,100 23,100 23,406 23,406 page 100 BKV Group Commission #2162.01 Sheriff Station NUMBER REQUIRED UNIT AREA (sf) TOTAL AREA (sf) COMMENTS CURRENT SPACE (sf) 2017 2022 2027 2032 2017 2022 2027 2032 Space Description Req'd Proj Proj Proj Proposed Projected Projected Projected Office Areas Sergeants Office 1 1 1 1 140 140 140 140 140 140 Report Writing Workstations 2 2 3 3 36 72 72 108 108 50 Conference Room - - - - - - - - access to shared conference room - Coffee Alcove 1 1 1 1 32 32 32 32 32 - Subtotal, Office Areas 244 244 280 280 Patrol Areas Shared Locker Room 1 1 1 1 95 95 95 95 95 8 personal lockers 50 Unisex Shower Rooms - - - - 95 - - - - only needed if not co-located with fire - Break Room - - - - - - - - access to shared break room - Squad Briefing Area - - - - - - - - extra space within Patrol Area - Duty Bag Storage 1 1 1 1 32 32 32 32 32 8 bags - in patrol area 10 Radio/ Camera Storage 1 1 1 1 32 32 32 32 32 in patrol area 10 Squad Garage - - - - 800 - - - - not included - Subtotal, Patrol Areas 159 159 159 159 Evidence Areas Deputy Drop Off 1 1 1 1 80 80 80 80 80 counter, cabinets, lockers - Subtotal, Evidence 80 80 80 80 Total Net Square Footage 483 483 519 519 260 Efficiency Factor 30% 145 145 156 156 TOTAL PROPOSED SQUARE FOOTAGE 628 628 675 675 prepared by BKV Group page 101 Master Planning Concepts Based upon the space needs identified during programming, BKV Group examined options for expansion, renovation, or replacement of the buildings on current City-owned property and on greenfield sites. Potential building massing was explored to determine how the building might fit on the site given the required size, zoning restrictions, parking, stormwater detention, etc. Nine site plans were created to prove the feasibility of the solutions. These can be mixed and matched to arrive at overall master planning options. The building area, and therefore the costs, of each plan vary based upon how much renovation will occur and whether the building can support one- vs. two-story buildings. Other important evaluation criteria include the location of parking relative to the building, fire apparatus circulation paths, phasing complications, the need to purchase property, the ability to sell property, the capacity for future expansion, the ability to share spaces, the ability to bring citizens and staff downtown, and operating efficiencies. Plan A1 investigated locating City Hall, Sheriff, and Fire on the existing City Hall site, renovating the existing building. It assumes current zoning. Plan A2 investigated locating City Hall, Sheriff, and Fire on the existing City Hall site, assuming that zoning could change and that the existing City Hall could be torn down. Plan A3 investigated locating City Hall, Sheriff, and Fire on a greenfield site, leaving space for a future library building. Plans B1a and B1b investigated renovating and expanding City Hall on site, leaving space for a future library building. Plan B2 investigated demolishing the existing Fire Station #1 and building a new City Hall in its place, leaving space for a future library building. Plan C1 investigated demolishing the existing Fire Station #1 and building a new 2-story station in its place. This requires a temporary fire station. Plan C2 investigated constructing a new 1-story Fire Station on a greenfield site. Plan C3 investigated demolishing the existing City Hall and building a new 1-story Fire Station #1 in its place. Plan C4 investigated renovating and expanding the existing City Hall to create new 1-story Fire Station #1. Plan D1 investigated expanding the Public Works building. page 102 BKV Group Commission #2162.01 this page intentionally left blank prepared by BKV Group page 103 page 104 BKV Group Commission #2162.01 Lake Elmo Municipal Facilities Space Needs Assessment page 105 page 106 BKV Group Commission #2162.01 Lake Elmo Municipal Facilities Space Needs Assessment page 107 page 108 BKV Group Commission #2162.01 Lake Elmo Municipal Facilities Space Needs Assessment page 109 page 110 BKV Group Commission #2162.01 Lake Elmo Municipal Facilities Space Needs Assessment page 111 page 112 BKV Group Commission #2162.01 Lake Elmo Municipal Facilities Space Needs Assessment page 113 page 114 BKV Group Commission #2162.01 this page intentionally left blank prepared by BKV Group page 115 Conceptual Project Budget Construction costs for government buildings vary regionally and based on construction type. BKV Group has developed Cost Estimates for each individual Master Plan Option, then combined them into a table indicating overall Costs of each potential combination of Master Plan Options. These estimated costs are based on construction costs in September of 2017. Construction costs escalate significantly over time and are especially sensitive to changes in the economy. Industry experts are currently predicting that costs will escalate 4% to 5% each year for the next few years. Plan A1 Area Cost / SF Estimated Total City Hall Remodeling 3,232 $ 135 $ 436,320 City Hall Deferred Maintenance $ 420,000 City Hall Addition 6,083 $ 260 $ 1,581,580 Fire Station New Construction 21,594 $ 280 $ 6,046,320 Sheriff Support New Construction 675 $ 260 $ 175,500 Vertical Circulation 750 $ 280 $ 210,000 Co-location space reduction (942) $ 280 $ (263,760) Site Development 61,300 $ 6 $ 367,800 Below Grade Stormwater Detention $ 150,000 Shared Driveway Improvements $ 40,000 Contingency 12% $ 1,099,651 Total Estimated Construction Costs (2017 values) $ 10,263,411 Property Purchase $ 0 Property Sale (Fire Station #1) $ (50,000) Soft Costs (FF&E, design, testing, etc.) 20% $ 2,052,682 TOTAL ESTIMATED PROJECT COSTS (2017 values) $ 12,266,093 Plan A2 Area Cost / SF Estimated Total Demolition of City Hall 3,232 $ 20 $ 64,640 City Hall New Construction 9,315 $ 260 $ 2,421,900 Fire Station New Construction 21,594 $ 280 $ 6,046,320 Sheriff Support New Construction 675 $ 260 $ 175,500 Vertical Circulation 750 $ 280 $ 210,000 Co-location space reduction (942) $ 280 $ (263,760) Site Development 61,300 $ 6 $ 367,800 Below Grade Stormwater Detention $ 150,000 Contingency 10% $ 917,240 Total Estimated Construction Costs (2017 values) $ 10,089,640 Property Purchase $ 0 Property Sale (Fire Station #1) $ (50,000) Soft Costs (FF&E, design, testing, etc.) 20% $ 2,017,928 TOTAL ESTIMATED PROJECT COSTS (2017 values) $ 12,057,568 page 116 BKV Group Commission #2162.01 Plan A3 Area Cost / SF Estimated Total City Hall New Construction 9,315 $ 260 $ 2,421,900 Fire Station New Construction 21,594 $ 280 $ 6,046,320 Sheriff Support New Construction 675 $ 260 $ 175,500 Co-location space reduction (942) $ 280 $ (263,760) Site Development 168,000 $ 6 $ 1,008,000 Extend Utilities to Site (SWAG) $ 250,000 Contingency 10% $ 963,796 Total Estimated Construction Costs (2017 values) $ 10,601,756 Property Purchase 3.6 acres $ 206,000 $ 936,000 Property Sale (Fire Station #1 and City Hall) $ (100,000) Soft Costs (FF&E, design, testing, etc.) 20% $ 2,120,351 TOTAL ESTIMATED PROJECT COSTS (2017 values) $ 13,558,107 Plan B1a & Plan B1b Area Cost / SF Estimated Total City Hall Interior Remodeling 3,232 $ 135 $ 436,320 City Hall Deferred Maintenance $ 420,000 City Hall Addition 6,083 $ 260 $ 1,581,580 Site Development 61,300 $ 6 $ 367,800 Contingency 12% $ 336,684 Total Estimated Construction Costs (2017 values) $ 3,142,384 Property Purchase $ 0 Property Sale $ 0 Soft Costs (FF&E, design, testing, etc.) 20% $ 628,477 TOTAL ESTIMATED PROJECT COSTS (2017 values) $ 3,770,861 Plan B2 Area Cost / SF Estimated Total Demolition of Parks House 1,850 $ 20 $ 37,000 Demolition of Fire Station #1 2,304 $ 20 $ 46,080 City Hall New Construction 9,315 $ 260 $ 2,328,750 Site Development 36,995 $ 6 $ 221,970 Relocate Power Lines $ 20,000 Contingency 10% $ 274,695 Total Estimated Construction Costs (2017 values) $ 3,021,645 Property Purchase $ 0 Property Sale $ 0 Soft Costs (FF&E, design, testing, etc.) 20% $ 604,329 TOTAL ESTIMATED PROJECT COSTS (2017 values) $ 3,625,974 Lake Elmo Municipal Facilities Space Needs Assessment page 117 Plan C1 Area Cost / SF Estimated Total Demolition of Parks House 1,850 $ 20 $ 37,000 Demolition of Fire Station #1 2,304 $ 20 $ 46,080 Fire Station New Construction 21,594 $ 280 $ 6,046,320 Sheriff Support New Construction 675 $ 260 $ 175,500 Vertical Circulation 750 $ 280 $ 210,000 Site Development 36,995 $ 6 $ 221,970 Relocate Power Lines $ 20,000 Contingency 10% $ 675,687 Total Estimated Construction Costs (2017 values) $ 7,432,557 Property Purchase $ 0 Property Sale $ 0 Temporary Fire Station $ 150,000 Soft Costs (FF&E, design, testing, etc.) 20% $ 1,486,511 TOTAL ESTIMATED PROJECT COSTS (2017 values) $ 9,069,068 Plan C2 Area Cost / SF Estimated Total Fire Station New Construction 21,594 $ 280 $ 6,046,320 Sheriff Support New Construction 675 $ 260 $ 175,500 Site Development 84,000 $ 6 $ 504,000 Extend Utilities (SWAG) $ 250,000 Contingency 10% $ 697,582 Total Estimated Construction Costs (2017 values) $ 7,673,402 Property Purchase 1.9 acres $ 206,000 $ 494,000 Property Sale (Fire Station #1) $ (50,000) Soft Costs (FF&E, design, testing, etc.) 20% $ 1,534,680 TOTAL ESTIMATED PROJECT COSTS (2017 values) $ 9,652,082 Plan C3 Area Cost / SF Estimated Total Demolition of City Hall 3,232 $ 20 $ 64,640 Fire Station New Construction 21,594 $ 280 $ 6,046,320 Sheriff Support New Construction 675 $ 260 $ 175,500 Site Development 61,300 $ 6 $ 367,800 Below Grade Stormwater Detention $ 150,000 Shared Driveway Improvements $ 40,000 Contingency 10% $ 684,426 Total Estimated Construction Costs (2017 values) $ 7,528,686 Property Purchase $ 0 Property Sale $ 0 Soft Costs (FF&E, design, testing, etc.) 20% $ 1,505,737 TOTAL ESTIMATED PROJECT COSTS (2017 values) $ 9,034,423 page 118 BKV Group Commission #2162.01 Plan C4 Area Cost / SF Estimated Total Remodel City Hall into Fire Station 3,232 $ 150 $ 484,800 City Hall Deferred Maintenance $ 420,000 Fire Station Addition 18,362 $ 280 $ 5,5,141,360 Sheriff Support Addition 675 $ 260 $ 175,500 Site Development 61,300 $ 6 $ 367,800 Below Grade Stormwater Detention $ 150,000 Shared Driveway Improvements $ 40,000 Contingency 12% $ 813,535 Total Estimated Construction Costs (2017 values) $ 7,592,995 Property Purchase $ 0 Property Sale $ 0 Soft Costs (FF&E, design, testing, etc.) 20% $ 1,518,599 TOTAL ESTIMATED PROJECT COSTS (2017 values) $ 9,111,594 Plan D1 Area Cost / SF Estimated Total Office Addition 2,340 $ 250 $ 585,000 Contingency 12% $ 70,200 Total Estimated Construction Costs (2017 values) $ 655,200 Property Purchase $ 0 Soft Costs (FF&E, design, testing, etc.) 20% $ 131,040 TOTAL ESTIMATED PROJECT COSTS (2017 values) $ 786,240 Lake Elmo Municipal Facilities Space Needs Assessment page 119 Plan Key Year of Work Estimated Project Costs (2017 values) Combined Option Cost (2017 values) Combined Option Cost (escalated) Keep City Hall at Existing site Combined Option 1 $ 13,050,000 $ 14,210,000 A1 Renovate and Add-on to existing City Hall to create a Combined Government Center; 2019 $ 12,266,093 D1 Public Works Improvements; 2018 $ 786,240 Combined Option 2 $ 12,840,000 $ 13,990,000 A2 Demolish existing City Hall and build a New Combined Government Center; 2019 $ 12,057,568 D1 Public Works Improvements; 2018 $ 786,240 Combined Option 3 $ 12,630,000 $ 14,840,000 B1 Renovate and Add-on to the existing City Hall; 2019 $ 3,770,861 C1 Build a new Public Safety building on existing Fire Station site; 2019 $ 9,069,068 D1 Public Works Improvements; 2018 $ 786,240 Combined Option 4 $ 14,210,000 $ 15,480,000 B1 Renovate and Add-on to the existing City Hall; 2019 $ 3,770,861 C2 Build a new Public Safety building on Greenfield site; 2019 $ 9,652,082 D1 Public Works Improvements; 2018 $ 786,240 Move City Hall to Fire Station #1 site Combined Option 5 $ 14,060,000 $ 15,320,000 B2 Build a new City Hall on existing Fire Station site; 2019 $ 3,625,974 C2 Build a new Public Safety building on Greenfield site; 2019 $ 9,652,082 D1 Public Works Improvements 2018 $ 786,240 Combined Option 6 $ 13,450,000 $ 15,090,000 B2 Build a new City Hall on existing Fire Station site; 2019 $ 3,625,974 C3 Build a new Public Safety building on existing City Hall site; 2020 $ 9,034,423 D1 Public Works Improvements; 2018 $ 786,240 Combined Option 7 $ 13,520,000 $ 15,180,000 B2 Build a new City Hall on Existing Fire Station site; 2019 $ 3,625,974 C4 Expand/renovate City Hall to create a Public Safety building; 2020 $ 9,111,594 D1 Public Works Improvements 2018 $ 786,240 Move City Hall to Greenfield site Combined Option 8 $ 14,340,000 $ 15,630,000 A3 New Combined Government Center; 2019 $ 13,558,107 D1 Public Works Improvements; 2018 $ 786,240 page 120 BKV Group Commission #2162.01 BKV Group solicited information on tax impacts from Northland Public Finance, which handles the City’s bonding. The following chart shows the annual tax burden for properties of various value. Column A shows a $15 M project with a bond term of 15 years. Column B shows a $15 M project with a bond term of 20 years. These numbers are not final, but will provide a good ballpark estimate. Lake Elmo Municipal Facilities Space Needs Assessment page 121 Conceptual Project Schedule Due to winter conditions, construction projects in Minnesota almost always start as the ground thaws in the spring. The following schedules are based around Master Plan Combinations 2 and 6. Combined Master Plan Option 2 2018 2019 2020 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec City Council Approval Public Works Design/Documentation Bidding & Award Construction (7 mo.) Combined City Hall, Fire Station, & Sheriff Support Design/Documentation Bidding & Award Move out of City Hall Demolition Construction (12 mo.) Combined Master Plan Option 6 2018 2019 2020 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec City Council Approval Public Works Design/Documentation Bidding & Award Construction (7 mo.) City Hall Design/Documentation Bidding & Award Construction (10 mo.) Move into new City Hall Fire Station & Sheriff Support Design/Documentation Bidding & Award Demolition Construction (10 mo.) page 122 BKV Group Commission #2162.01 this page intentionally left blank Lake Elmo Municipal Facilities Space Needs Assessment page 123 Action Steps This report provides the data necessary to make informed decisions about the future of the Lake Elmo facilities, but is only the first step of the process. Recommended next steps for staff and City Council are as follows: · Select one of the combination master plan options as the preferred option. · Work with financial planners to understand the financial impacts of the project over time. · Adopt goals for project completion dates that will are economically feasible for the community. · Make this report available for the general public and set up times for the public to visit the facilities and observe the conditions firsthand. · Select a Project Manager from the City staff to shepherd the project(s) through completion. Send the PM to receive training if necessary. · Establish formal agreements with Washington County Sheriff and/or Lakeview Ambulance if a joint facility is desired. · Examine properties for sale to determine appropriateness for the buildings under consideration and conduct due diligence investigations. · Obtain an architect’s sketch of the potential project for use in a public awareness campaign. page 124 BKV Group Commission #2162.01 this page intentionally left blank Lake Elmo Municipal Facilities Space Needs Assessment page 125 Appendix A – Brookfield Building BKV Group explored the possibility of relocating the City Hall functions into the Brookfield building at 3880 Laverne Avenue N. The site is approximately 2.9 acres and has ~80 parking stalls. The building was constructed in 1980 and is a two-story structure with precast walls and a steel floor and roof structure. The roof was replaced approximately 15 years ago. The first floor area is 8,737 square feet and the second floor area is 8,529 square feet. The building is large enough to accommodate the entire City Hall program, but the floor to floor heights and the existing structural system prevent the Council Chambers from fitting inside the existing building – this function would need to be constructed as an addition. This would leave the entire second floor unoccupied. The building has not been designed to the higher wind load requirements of first responder facilities, so it would be inappropriate to recommend that it be used for any fire or police functions. It may be possible to locate a future branch of the Washington County library on the second floor, but it is important to note that until that happens, the added costs to heat and cool a building twice as large as necessary will be significant. There would need to be substantial renovations to the building, including the following: · Add insulation to the exterior walls and roof. · Replace windows and exterior doors. · Upgrade stairs and railings to comply with modern codes and accessibility provisions. · Add an elevator for wheelchair access to the second floor. · Remodel the restrooms to provide accessibility. · Replace the mechanical systems (assuming they are more than 20 years old). · Replace the roof (it is within five years of the end of its expected service life). While we have walked through the property, BKV Group has not explored this building in as much detail as we have the existing City-owned properties, so there are more unknowns in our projections. This leads to a range of estimated costs. We would anticipate that the Total Estimated Project Costs (2017 values) to remodel, repair, and expand the building would be $3,250,000 - $4,250,000, plus the purchase price. page 126 BKV Group Commission #2162.01 this page intentionally left blank Lake Elmo Municipal Facilities Space Needs Assessment page 127 Appendix B – Population Projections BKV Group researched population projections for the City of Lake Elmo to understand the implications future growth may have on space needs. The US Census estimates a population of 8,800 as of 2016. The Metropolitan Council has estimated the population of Lake Elmo per the following table. Year Population Density (people/sq. mi.) Households Housing Density (units/ acre) 2010 8,061 362 2,776 0.19 2020 10,500 472 3,800 0.27 2030 14,100 634 5,300 0.37 2040 18,200 818 7,100 0.50 As an example of how this affects City services, consider that Americans, on average, are making emergency calls to the fire department approximately once per year for every 10 residents. For Lake Elmo, this translates into more than 1,800 calls for service in 2040, or about 5 calls per day. The Public Works Department maintains approximately 120 linear miles of roadway. The road network in Lake Elmo is expected to increase by 5 - 8 miles per year, effectively doubling the amount of work the department does by 2040. This results in a proportional increase in staff and vehicles. page 128 BKV Group Commission #2162.01 this page intentionally left blank Lake Elmo Municipal Facilities Space Needs Assessment page 129 Appendix C – Existing Drawings BKV Group was provided with existing drawings of City Hall, Fire Station #1, and the Public Works facility. These do not necessarily reflect the current conditions of each building, but are attached to this report for informational purposes.