HomeMy WebLinkAbout#03 - 3M Work Group Operational Capacity GrantSTAFF REPORT
DATE: March 2, 2021
CONSENT
AGENDA ITEM: Operational Capacity Grant Amendment SUBMITTED BY: Kristina Handt, City Administrator
BACKGROUND: In early 2019 the city council approved a grant agreement with the MPCA to cover technical work by the city engineer on the 3M workgroups and subgroups. In the resolution adopted by Council on December 1, 2020, the city asked the State fully fund a water distribution system review and analysis, by the City’s water system engineering consultant, to fully understand additional water distribution system impacts and improvements that may be required by an alternative water source location. As the City has previously indicated, the PFAS impacts to the City’s public drinking water system includes the water system distribution hydraulics and operations in addition to the future supply source and potential treatment. The
Council authorized engineering services for the water modeling in December and have been waiting to begin work until we received the grant.
ISSUE BEFORE COUNCIL: Who should the Council approve the Operational Capacity Grant Agreement Amendment with MPCA?
PROPOSAL: Included in your packet is a copy of the grant agreement amendment that would increase the total funding available to $100,000. This is an increase of $45,000. FISCAL IMPACT: The grant will cover the cost of the water modeling which is not expected to exceed $45,000. RECOMMENDATION: If removed from the consent agenda: “Motion to approve the Operational Capacity Grant Agreement Amendment with MPCA.” ATTACHMENT:
• Operational Capacity Grant Agreement Amendment
Revised and updated June 2020
Grant Agreement
Amendment #3
State of Minnesota
Doc Type: Contract
SWIFT Contract Number: 150592
Purchase Order Number: 3000022855
AI: 90810
Activity ID: PRO20180002
Contract Start Date: December 1, 2018 Total Contract Amount: $ 100,000.00
Original Contract Expiration Date: December 31, 2019 Original Contract: $ 25,000.00
Current Contract Expiration Date: June 30, 2022 Previous Amendment(s) Total: $ 30,000.00
Requested Contract Expiration Date: N/A This Amendment: $ 45,000.00
This amendment is by and between the State of Minnesota, acting through its Commissioner of the
Minnesota Pollution Control Agency, 520 Lafayette Road North, St. Paul, MN 55155-4194 (“MPCA” or
“State”), and City of Lake Elmo, 3800 Laverne Avenue N, Lake Elmo, MN 55042 ("Grantee").
Recitals
1. The State has a grant contract with the Grantee identified as SWIFT Contract Number 150592
"Original Grant Contract") to provide the Operational Capacity Financial Support for Communities
Related to implementation of the Agreement and Order dated February 20, 2018, between the
State of Minnesota and 3M Company (3M Settlement).
2. The Original Agreement is being amended to increase funds to allow for a water distribution system
review and analysis and further assistance in meeting 3M Settlement goals.
3. The State and the Grantee are willing to amend the Original Grant Contract as stated below.
Grant Contract Amendment
In this Amendment, changes to pre-existing Agreement language will use strike through for deletions
and underlining for insertions.
REVISION 1. Clause 2 "Grantee's Duties" is amended as follows:
2. Grantee’s Duties
The Grantee, who is not a state employee, will receive operational capacity financial support to
promote successful participation in the implementation of the 3M Settlement. The purpose of the
Grant is to allow participation by municipalities, and other relevant entities, in discussion in the
subgroups on how to ensure clean drinking water in sufficient supply to residents and businesses in
the entire East Metropolitan Area to meet their current and future needs and meet Priority 1 goals
as outlined in the 3M Settlement.
Grant funds may only be used to successfully accomplish the following activities related to the 3M
Settlement:
DocuSign Envelope ID: 0A603F9E-CE35-451B-A6A4-A600401D0B11
Revised and updated June 2020
a. Participation in 3M subgroup meetings
b. Preparation for 3M subgroup meetings
c. Completion of meeting follow-up tasks
d. Performance of limited technical work, including hiring of contractors, required for
meeting preparation and participation, and/or completion of tasks which assist
development of the conceptual drinking water supply plan.
Grant funds may not be used to plan or design individual municipal water treatment or delivery
systems.
REVISION 2. Clause 4.1 "Consideration" is amended as follows:
4.1 Consideration. The State will pay for all activities performed by the Grantee under this grant
agreement as follows:
(a) Compensation. The Grantee will be reimbursed after participants complete the allowable
activities and documentation of incurred costs are accepted.
(b) Travel Expenses. Reimbursement for travel and subsistence expenses actually and
necessarily incurred by the Grantee as a result of this grant agreement are allowable
provided that the Grantee will be reimbursed for travel and subsistence expenses in the
same manner and in no greater amount than provided in the current "Commissioner’s Plan”
promulgated by the Commissioner of Minnesota Management and Budget (MMB), is
located at http://www.mmd.admin.state.mn.us/commissionersplan.htm.
(c) Total Obligation. The total obligation of the State for all compensation and
reimbursements to the Grantee under this grant agreement will not exceed
$55,000.00 (Fifty-five Thousand Dollars and Zero Cents) $100,000.00 (One
Hundred Thousand Dollars and Zero Cents).
Except as amended herein, the terms and conditions of the Original Grant Agreement and all previous
amendments and change orders remain in full force and effect. The Original Grant Agreement and any
previous amendments and change orders are incorporated into this amendment by reference.
Signatures
Title Name Signature Date
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DocuSign Envelope ID: 0A603F9E-CE35-451B-A6A4-A600401D0B11
Katie SheaEncumbrance Verification February 11, 2021
Kristina HandtCity Administrator
Revised and updated June 2020
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DocuSign Envelope ID: 0A603F9E-CE35-451B-A6A4-A600401D0B11