The URL can be used to link to this page

Home My WebLink About09-07-2010 packetCity of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota September 7, 2010 6:30 p.m. Budget Workshop 7:00 p.m. Regular Meeting A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE: C. ATTENDANCE: Johnston DeLapp Emmons, Park Smith D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watching the meeting understands how the City Council does its public business.) F. GROUND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) G. APPROVE MINUTES: 1. Approval of the August 17, 2010 City Council minutes H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes. NEW BUSINESSES: Kimberly Ommerborn, Lake Elmo Wine Co, located at 3511 Lake Elmo Ave N. Tom Madigan, Senior Project Manager, Foth Infrastructure & Environment, LLC Eagle Point II, 8550 Hudson Blvd. N., Suite 105 • CONSENT AGENDA: (Items are placed on the consent agenda by City staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) 2. Approve payment of disbursements and payroll 3. a. 2010 Street and Water Quality Improvements —Change Order No. 1 b, 2010 Street and Water Quality Improvements -Partial Payment No. 1 4. Adopt Resolution No. 2010-042 staying zoning ordinance enforcement for certain Agricultural Sales Business activities until City review is completed 5. Adopt Resolution No. 2010- 043 approving the issuance of G.O. Improvement Bonds 2010A 6. Purchase of two confidence monitors and a goose neck microphone (podium) REGULAR AGENDA: 7. Approve proposed general levy and proposed 2011 budget; Resolution No. 2010-044 8. Set hearing dates for truth and taxation — Resolution No, 2010-045 K. REPORTS AND ANNOUNCEMENTS: (These are verbal updates and do not have to be formally added to the agenda.) • Mayor and City Council • Administrator • City Engineer • Planning Director L. Adjourn **A social gathering may or may not be held at the Lake Elmo Inn following the meeting. * * City of Lake Elmo City Council Minutes August 17, 2010 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp, Emmons (arrived 7:05 p.m.), Park and Smith Also Present: Administrator Messelt, City Engineer Stempski, Attorney Snyder, Planning Director Kyle Klatt, and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Council Member Smith moved to approve the August 17, 2010 City Council agenda. Council Member Park seconded the motion. The motion passed 4-0 . GROUND RULES: APPROVED MINUTES: The August 4, 2010 City Council minutes axe approved by consensus. PUBLIC COMMENTS/INQUIRIES: Paul Ryberg, 11326 N. 30th Street, attended the Washington County board meeting where the Board indicated it has no plans at this time to close the Lake Elmo Library. He asked that the City Council and staff continue to fight to keep the library open. CONSENT AGENDA: MOTION: Council Member Park moved to approve the Consent agenda. Council Member Emmons seconded the motion. The motion passed 5-0. Approve payment of disbursements and payroll in the amount of $364,989.84 Approve Encroachment Agreement at 5802 Lily Cove N. as presented Approve Revision to the By -Laws of the Lake Elmo Firefighter's Relief Association to allow Pro -Rating for Years of Service Accept quotes and award the contract for the 42nd Street Mill and Overlay Project to Hardrives, Inc. for their base quote of $49,529.55 LAKE ELMO CITY COUNCIL MINUTES August 17, 2010 REGULAR AGENDA: 2009 Street Improvements: Public Hearin 2 on Final Assessments: Resolution No. 2010- 39 Ryan Stempski, Assistant City Engineer, requested the City Council conduct the required Public Hearing regarding Final Assessments for the 2009 Street Improvements, The proposed final assessments for each benefitting property are as follows: Myron Ellman Subdivision (Legion Avenue) $700 Eden Park Development (Legion Ln, Legion Ct., Legion Cr., Lisbon Ave) = $1,750 Eden Park 2nd Development (21st Street N.) = $2,200 The Forest Development (3rd Street Place N.) = $1,750 Mayor Johnston called the public hearing to order at 7:12 pm. There was no one to speak for or against the proposed assessments, Mayor Johnston closed the public hearing at 7:13 p.m. MCMON: Council Member DeLapp moved to approve Resolution No. 2010-039; A Resolution adopting the Final Assessment Roll for the 2009 Street Improvement Project Council Member Park seconded the motion. The motion passed 5-0 Adoption of Reaulred Updates to 2030 Lake Elmo Comprehensive Plan Kyle Klatt, Planning Director, requested City Council review and affirmatively consider adoption of required updates to the City's 2030 Comprehensive Plan, based on the Metropolitan Council's acceptance of this document a its March 24, 2010 meeting, The action by the Met Council grants Lake Elmo authorization to put the 2030 update into effect. Kyle Klatt reported there are four primary elements that must be addressed in a community's comprehensive plan, which include: background information, land use plan, public facilities plans and implementation. As part of the 2008 update requirement, the City was not required to update the first two of these sections, background and land use. Therefore, the document incorporates the entirety of these sections as they were drafted by the City as part of the previous update. In particular, the land use section has not been updated or altered in any way, and doing so would alter many portions of the current update that are based on this section. Council Member Emmons found a page missing on the CD Rom of the Comprehensive Plan, MOTION: Council Member Smith moved to approve Resolution No. 2010-040 adopting the Lake Elmo 2030 Comprehensive Plan Update. Council Member Park seconded the LAKE ELMO CITY COUNCIL MINUTES August 17, 2010 2 motion. The motion passed 4-1 (DeLapp noted that there are 50 corrections to the 2005 plan, and the City has had five years to make those corrections and they have not). Discussion reaardina Washington County SSTS Ordinance Chris LeClair, Washington County Public Health Dept, provided a presentation regarding the Subsurface Sewage Treatment System (SSTS) regulations recently adopted by Washington County. In accordance with Minnesota statutes, the City must adopt an ordinance that, at a minimum, is as strict as the new County ordinance within one year from the date of County approval. In this case, the City must revise its regulations to either match or exceed the County's regulations by September 23, 2010, or will otherwise be required to abide by the County's ordinance. The Council consensus was to adopt action #2 Washington County SSTS ordinance by reference ---any future revisions by the County would not require adoption by the City. The Council asked staff to proceed in discussions with representatives from Washington County Public Health Dept. on fees for County inspections and septic reporting. Proposed Stav in Establishment of a Memorial Public Library System: Resolution No. 2010-041 This item was scheduled at the request of Administrator Messelt and City Attorney Snyder in order to update the Council on efforts to retain and enhance library services for the Lake Elmo community. The City Administrator and City Attorney formally met with County officials on two different occasions, and have continued to research and discuss applicable legal, operational and financial implications with various representatives from the County, as well as state and regional library authorities. An article from the Star and Tribune on what's going on in Hugo providing library services in a kiosk located at the Hugo City Hall. Administrator Messelt reported the Washington County Board has finished its budget review process and recommend a balanced budget funding for nine libraries (4 boutique libraries.) There was no talk about closing any libraries this year. They will be looking into changes in service pattern assessments of core services and new service models. MOTION: Mayor Johnston moved to approve Resolution No. 2010-041, staying establishment of a public Library System, authorizing a Library Levy, and establishing a Public Library Board for the City of Lake Elmo. Council Member DeLapp seconded the motion. The motion passed 5-0. LAKE ELMO CITY COUNCIL MINUTES August 17, 2010 Discussion regarding "Next Steps" in Village Area/I-94 Corridor Master Planning City Council discussion focused on the number of city sewer connections for the Old Village with the rest being established south of 10th Street. Council Member Emmons opined 600 units in the Old Village was preferred by a number of residents who attended the open meeting at Oakland Jr. H.S. and this would make sense in the City's comprehensive plan. Council Member Smith suggested 935 sewer units for the Old Village, based upon one REC unit per acre for the 925 acres of the Old Village currently undeveloped. Administrator Messelt noted that such a count doesn't mean that there will just be one building per acre. There could be multiple houses clustered together with an area of open space next to the development and smaller units, such as apartments, may not equal 1 REC per apartment. When development does come into the City, the City anticipates the developers will pay for 100 percent of the sewer connection costs. Council Member Park indicated that the base should be defined as a range of 600-935 sewer units. MOTION: Council Member Smith moved to set 935 sewer units or the Old Village area in the Comprehensive plan, Council Member DeLapp seconded the motion. MOTION: Council Member Emmons moved to amend the motion to define the base as a range of 600-935 sewer units in the Old Village area. Council Member DeLapp seconded the motion. The motion failed 2-3 (Mayor Johnston Council Member DeLapp and Smith voting against), MOTION: The original motion then passed 3-2 (Council Member Emmons and Park voting against.) Council Member Smith said that if done correctly the development could be tasteful and serve as a model for other metro cities. REPORTS AND ANNOUNCEMENTS: In answer to Administrator Messelt's request to the Council on pipeline design, cost and concepts for zoning and master plan, the Council consensus was to provide direction to staff to proceed with getting bids and bonding information for is design, including an option for force -main and gravity pipeline established south of 10th Street. City Engineer Griffin will come back to the Council for formal approval. Administrator Messelt said he will now be better able to talk with the school district and developers. Administrator Messelt reported the Planning Commission suggested looking into the Interim Use Peiniit for Ag sales that would allow bringing in supplemental produce and LAKE ELMO CITY COUNCIL MINUTES August 17, 2010 4 also recommended staff continues to stay enforcement of the ordinance that currently isi n place regarding Ag sales until its review is completed. MOTION: Council Member DeLapp moved to direct staff to continue the current stay on enforcement and bring hack to Council a formal Resolution under the consent agenda to stay such enforcement for off -site Ag sales until the City's review is completed. Council Member Park seconded the motion. The motion passed 5-0, Administrator Messelt will check with staff on the status of the illegal structures. The City Council adjourn the meeting at 9:45 p.m. Respectfully submitted by Sharon Lumby, City Clerk LAKE ELMO CITY COUNCIL MINUTES August 17, 2010 5 City of Lake Elmo City Council Minutes August 17, 2010 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp, Emmons (arrived 7:05 p.m.), Park and Smith Also Present: Administrator Messelt, City Engineer Stempski, Attorney Snyder, Planning Director Kyle Klatt, and City Clerk Lumby APPROVAL OF AGENDA: MOTION. Council Member Smith moved to approve the August 17, 2010 City Council agenda. Council Member Park seconded the motion. The motion passed 4-0 . GROUND RULES: APPROVED MINUTES: The August 4, 2010 City Council minutes are approved by consensus. PUBLIC COMMENTS/INQUIRIES: Paul Ryberg, 11326 N. 30th Street, attended the Washington County board meeting where the Board indicated it has no plans at this time to close the Lake Elmo Library. He asked that the City Council and staff continue to fight to keep the library open. CONSENT AGENDA: MOTION; Council Member Park moved to approve the Consent agenda. Council Member Emmons seconded the motion. The motion passed 5-0. Approve payment of disbursements and payroll in the amount of $364,989.84 Approve Encroachment Agreement at 5802 Lily Cove N. as presented Approve Revision to the By -Laws of the Lake Elmo Firefighter's Relief Association to allow Pro -Rating for Years of Service Accept quotes and award the contract for the 421 Street Mill and Overlay Project to Hardrives, Inc. for their base quote of $49,529.55 LAKE ELMO CITY COUNCIL MINUTES August 17, 2010 REGULAR AGENDA: 2009 Street Improvements: Public Hearing on Final Assessments: Resolution No, 2010- 39 Ryan Stempski, Assistant City Engineer, requested the City Council conduct the required Public Hearing regarding Final Assessments for the 2009 Street Improvements. The proposed final assessments for each benefitting property are as follows: Myron Ellman Subdivision (Legion Avenue) = $700 Eden Park Development (Legion Ln, Legion Ct., Legion Cr., Lisbon Ave) = $1,750 Eden Park 2nd Development (21st Street N.) = $2,200 The Forest Development (3rd Street Place N.) = $1,750 Mayor Johnston called the public hearing to order at 7:12 pm. There was no one to speak for or against the proposed assessments. Mayor Johnston closed the public hearing at 7:13 p.m. MOTION: Council Member DeLapp moved to approve Resolution No. 2010-039; A Resolution adopting the Final Assessment Roll for the 2009 Street Improvement Project Council Member Park seconded the motion. The motion passed 5-0 . Adoption of Reouired Updates to 2030 Lake Elmo Comprehensive Plan Kyle Klatt, Planning Director, requested City Council review and affirmatively consider adoption of required updates to the City's 2030 Comprehensive Plan, based on the Metropolitan Council's acceptance of this document a its March 24, 2010 meeting. The action by the Met Council grants Lake Elmo authorization to put the 2030 update into effect. Kyle Klatt reported there are four primary elements that must be addressed in a community's comprehensive plan, which include: background information, land use plan, public facilities plans and implementation. As part of the 2008 update requirement, the City was not required to update the first two of these sections, background and land use. Therefore, the document incorporates the entirety of these sections as they were drafted by the City as part of the previous update, In partiailar, the land use section has not been updated or altered in any way, and doing so would alter many portions of the current update that are based on this section. Council Member Emmons found a page missing on the CD Rom of the Comprehensive Plan. MOTION: Council Meniber Smith moved to approve Resolution No. 2010-040 adopting the Lake Elmo 2030 Comprehensive Plan Update. Council Member Park seconded the LAKE ELMO CITY COUNCIL MINUTES August 17, 2010 2 motion. The motion passed 4-1 (DeLapp noted that there are 50 corrections to the 2005 plan, and the City has had five years to make those corrections and they have not). Discussion reaarding Washington Countv SSTS Ordinance Chris LeClair, Washington County Public Health Dept, provided a presentation regarding the Subsurface Sewage Treatment System (SSTS) regulations recently adopted by Washington County. In accordance with Minnesota statutes, the City must adopt an ordinance that, at a minimum, is as strict as the new County ordinance within one year from the date of County approval. In this case, the City must revise its regulations to either match or exceed the County's regulations by September 23, 2010, or will otherwise be required to abide by the County's ordinance. The Council consensus was to adopt action #2 Washington County SSTS ordinance by reference —any future revisions by the County would not require adoption by the City. The Council asked staff to proceed in discussions with representatives from Washington County Public Health Dept. on fees f or County inspections and septic reporting. Proposed Stav in Establishment of a Memorial Public Library System: Resolution No, 2010-041 This item was scheduled at the request of Administrator Messelt and City Attorney Snyder in order to update the Council on efforts to retain and enhance library services for the Lake Elmo community. The City Administrator and City Attorney formally met with County officials on two different occasions, and have continued to research and discuss applicable legal, operational and financial implications with various representatives from the County, as well as state and regional library authorities. An article from the Star and Tribune on what's going on in Hugo providing library services in a kiosk located at the Hugo City Hall. Administrator Messelt reported the Washington County Board has finished its budget review process and recommend a balanced budget funding for nine libraries (4 boutique libraries.) There was no talk about closing any libraries this year. They will be looking into changes in service pattern assessments of core services and new service models. MOTION: Mayor Johnston moved to approve Resolution No, 2010-041, staying establishment of a public Library System, authorizing a Library Levy, and establishing a Public Library Board for the City of Lake Elmo. Council Member DeLapp seconded the motion. The motion passed 5-0. LAKE ELMO CITY COUNCIL MINUTES August 17, 2010 Discussion reearding "Next Stens" in Village Area/I-94 Corridor Master Planning City Council discussion focused on the number of city sewer connections for the Old Village with the rest being established south of 10th Street. Council Member Emmons opined 600 units in the Old Village was preferred by a number of residents who attended the open meeting at Oakland Jr. H.S. and this would make sense in the City's comprehensive plan. Council Member Smith suggested 935 sewer units for the Old Village, based upon one REC unit per acre for the 925 acres of the Old Village currently undeveloped. Administrator Messelt noted that such a count doesn't mean that there will just be one building per acre. There could be multiple houses clustered together with an area of open space next to the development and smaller units, such as apartments, may not equal 1 REC per apartment. When development does come into the City, the City anticipates the developers will pay for 100 percent of the sewer connection costs. Council Member Park indicated that the base should be defined as a range of 600-935 sewer units. MOTION: Council Member Smith moved to set 935 sewer units for the Old Village area in the Comprehensive plan. Council Member DeLapp seconded the motion. MOTION: Council Member Emmons moved to amend the motion to define the base as a range of 600-935 sewer units in the Old Village area. Council Member DeLapp seconded the motion. The motion failed 2-3 (Mayor Johnston Council Member DeLapp and Smith voting against), MOTION: The original motion then passed 3-2 (Council Member Emmons and Park voting against.) Council Member Smith said that if done correctly the development could be tasteful and serve as a model for other metro cities. REPORTS AND ANNOUNCEMENTS: In answer to Administrator Messelt's request to the Council on pipeline design, cost and concepts for zoning and master plan, the Council consensus was to provide direction to staff to proceed with getting bids and bonding information for is design, including an option for force -main and gravity pipeline established south of 10th Street. City Engineer Griffin will come back to the Council for formal approval. Administrator Messelt said he will now be better able to talk with the school district and developers. Administrator Messelt reported the Planning Commission suggested looking into the Interim Use Permit for Ag sales that would allow bringing in supplemental produce and LAKE ELMO CITY COUNCIL MINUTES August 17, 2010 4 also recommended staff continues to stay enforcement of the ordinance that currently isi n place regarding Ag sales until its review is completed. MOTION: Council Member DeLapp moved to direct staff to continue the current stay on enforcement and bring back to Council a formal Resolution under the consent agenda to stay such enforcement for off -site Ag sales until the City's review is completed. Council Member Park seconded the motion. The motion passed 5-0. Administrator Messelt will check with staff on the status of the illegal structures. The City Council adjourn the meeting at 9:45 p.m. Respectfully submitted by Sharon Lumby, City Clerk LAKE ELMO CITY COUNCIL MINUTES August 17, 2010 Foth Companies An Introduction City of Lake Elmo September 7, 2010 Foth Infrastructure & Environment Foth Foth Fact Sheet Founded in Green Bay in 1938 Employee -owned with 675 members Opened an office in Twin Cities in 1986; moved office to Lake Elmo in 2006 with 75 members 3110 million — total revenue; 8 million generated from Lake Elmo office Person. iized Cent Centered Sem Foth Companies Foth Foth Members 6 75 Struct. Eng. 12 Land Surveyors 15 IT Support 25 - - Bus. Support 30 CADD/GIS 55 Scientists 70 Admin. Support 90 CostEngr/ Estimators 10 Planners 8 Mech/Elec Eng. 125 Civil/Env. Eng. 110 Technicans/Designers 125 Foth nfrastructure Municipal Engineering & Planning Site Development Stormwater Systems Transportation Systems Wastewater Treatment Water Supply & Treatment Clients Include: •:.City of Roseville +City of Glencoe -:City of St. Louis Park -:City of Duluth -�-City of Owatonna +City of West St. Paul Foth Environment • Environmental Program Management & Compliance • Land Based Remediation Mining • Water Resources Solid Waste Clients Include: • City of Minneapolis Ramsey County • Washington County • Mn/DOT +Blue Earth County •MPCA Closed Landfill Progra :•Otter Tail County :•Premcor (formerly Clark al) Foth Production Solutions Custom Machine Development & Manufacturing Controls & Power Systems Packaging Systems Process & Utility Systems Engineering Led Turnkey Project & Construction Management Training & Start-up Production Solution's Clients Include Many of the Top "Fortune 500" Companies in the United States Foth CITY OF LAKE ELMO - ' AYOR & COUNCIL COMMUNICATION DATE: 9/07/2010 CONSENT ITEM #: 2 MOTION as part of Consent Agenda AGENDA ITEM: Approve Disbursements and Payroll in the Amount of $ 406,817.66 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator REVIEWED BY: City Staff SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements and payroll in the amount of $ 406,817.66. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed and payroll to be paid in accordance with State law and City policies and procedures. ACH S 6,962.28 Payroll Taxes to IRS 08/26/2010 ACH S 1,169.25 Payroll Taxes to MN Dept. of Revenue 08/12/2010 ACH $ 3,718.71 Payroll Retirement to PERA 08/26/2010 DD 2944 —DD 2958 $ 20,947.63 Payroll Dated 08/26/2010 (Direct Deposit) 35988 — 35993 $ 3,984.82 Payroll Dated 08/26/2010 (Payroll) 35994 36070 $ 370,035.51 Accounts Payable Dated 09/07/2010 'TOTAL $ 406$1166 -- page 1 -- City Council Meeting Approval of Disbursements and Payroll September 7th, 2010 Consent Agenda Item #2 STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction RECOMMENDATION: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount ofS 406,817.66. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the September 7th, 2010 Disbursement and Payroll, as Presented [and modified] herein." ATTACHMENTS: 1. Accounts Payable Dated 09/02/2010 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda): Questions from Council to Staff ..... ............ Mayor Facilitates Call for Motion Mayor & City Council Discussion ......... ......................... ..... ............. Mayor & City Council Action on Motion ......,...................... ..... ........... ...... ........... Mayor Facilitates -- page 2 — Accounts Payable To Be Paid Proof List User: Administrator Printed: 09/02/2010 - 11:56 AM Batch: 003-08-2010 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # ACEHARD Ace Hardware, Inc 96097 08/10/2010 20.84 0.00 09/07/2010 Fasteners for 85-2 101-450-5200-42210 Equipment Parts 96097 Total: 20.84 ACEHARD Total: 20.84 ACS Animal Control Services 703 08/14/2010 1,037.81 0.00 09/07/2010 Animal Control Services 6/21-7/23/10 101-420-2700-43150 Contract Services 703 Total: 1,037.81 715 08/19/2010 865.00 0.00 09/07/2010 Animal Control Services 7/24/10- 101-420-2700-43 I 50 Contract Services 8/23/10 715 Total: 865.00 ACS Total: 1,902.81 No 0000 No 0000 No 0000 ALLIED Allied Electrical Cont, Inc. 923 07/17/2010 475.00 0.00 09/07/2010 Electrical Upgrades No 0000 411-480-8000-45200 Buildings and Structures 923 Total: 475.00 ALLIED Total: 475.00 AMEM AMEM 2010-000272 07/17/2010 180.00 0.00 09/07/2010 Conference Registration No 0000 101-420-2220-44370 Conferences & Training 2010-000272 Total: 180.00 AMEM Total: 180.00 AMERWATE WORKS ASSOCIATION AMERICAN WATER 07/29/2010 07/29/2010 71.00 0.00 09/07/2010 AWWA Membership - No 0000 601-494-9400-44370 Conferences & Training 07/29/2010 Total: 71.00 AP - To Be Paid Proof List (09/02/10 - 11:56 AM) Page 1 Invoice # Inv Date Amount Quantity Pmt Date Description Reference AMERWATE Total: 71.00 AMFLAG American Flagpole & Flag Corp 89812 08/16/2010 69.12 0.00 09/07/2010 Replacement City Hall Flag 101-410-1320-44300 Miscellaneous 89812 Total: 69.12 AMFLAG Total: 69.12 ANCOM ANCOM COMMUNICATIONS, INC. 17221 08/20/2010 106.86 0.00 09/07/2010 Pager Repair 101-420-2220-43230 Radio 17221 Total: 106.86 ANCOM Total: 106.86 ARAM Aramark, 629-7050531 08/09/2010 59.73 0.00 09/07/2010 Monthly Rug Service Station #2 101-420-2220 44010 RepairsiMaint Bldg 629-7050531 Total: 59.73 629-7050533 08/09/2010 57.37 0.00 09/07/2010 Monthly Rug Service Station #1 101-420-2220-44010 Repairs/Maint Bldg 629-7050533 Total: 57.37 629-7053376 08/12/2010 22.97 0.00 09/07/2010 Uniforms 101-430-3100-44170 Uniforms 629-7053376 Total: 22.97 629-7058095 08/19/2010 22.97 0.00 09/07/2010 Uniforms 101-430-3100-44170 Uniforms 629-7058095 Total: 22.97 629-7059886 08/23/2010 98.92 0.00 09/07/2010 Linen City Hall 101-410-1940-44010 Repairs/Maint Contractual Bldg 629-7059886 Total: 98.92 629-7062728 08/26/2010 67.35 0.00 09/07/2010 Mats, soap 101-430-3100-44010 Repairs/Maint Bldg 629-7062728 Total: 67.35 629-7062729 08/29/2010 22.97 0.00 09/07/2010 Uniforms 101-430-3100-44170 Uniforms 629-7062729 Total: 22.97 6297055271 08/16/2010 42.43 0.00 09/07/2010 Linen City Hall Annex 101-4-10-1940-44010 Repairs/Maint Contractual Bldg 6297055271 Total: 42.43 ARAM Total: 394.71 AP - To Be Paid Proof List (09/02/10 - 11:56 AM) Task Type PO # Close POLine No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 2 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # AVENET AVENET, LLC 26898 08/24/2010 636.00 0.00 09/07/2010 Annual Web Maintenance & Support - No 0000 101-410-1450-43180 Information Technology/Web 26898 Total: 636.00 AVENET Total: 636.00 BIFFS Biffs Misc osasnoi 0 695.62 0.00 09/07/2010 Portable Restrooms 101-450-5200 44120 Rentals - Buildings Misc Total: 695.62 BIFFS Total: 695.62 No 0000 C&J CONS C & I Consulting Services, LLP 08-2010 09/01/2010 1,512.50 0.00 09/07/2010 Monthly Accounting Services -Aug No 0000 101-410-1520-43150 Contract Services 2010 08-2010 Total: 1,512.50 C&J CONS Total: 1,512.50 CARQUEST Car Quest Auto Parts 2055-199423 08/26/2010 8.08 0.00 09/07/2010 Hyd Filter 86 Dump - No 0000 101-430-3120-42210 Equipment Parts 2055-199423 Total: 8.08 CARQUEST Total: 8.08 CENTPOW Century Power Equipment 495240 08/13/2010 32.46 0.00 09/07/2010 Chain Saw Filter No 0000 101-430-3120-42210 Equipment Parts 495240 Total: 32.46 CENTPOW Total: 32.46 CINDYS Cindy's Creative Celebrations 912010 09/01/2010 2,010.00 0.00 09/07/2010 Entertainment Fall Festival No 0000 204-450-5200-43150 Contract Services 912010 Total: 2,010.00 CINDYS Total: 2,010.00 COMCAST COMCAST 07/27/2010 07/27/2010 15.78 0.00 09/07/2010 Monthly Service No 0000 101-420-2220-44300 Miscellaneous 07/27/2010 Total: 15.78 AP - To Be Paid Proof List (09/02/10 - 11:56 AM) Page 3 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine if COMCAST Total: 15.78 CTYOAKDA City of Oakdale 10000460-01 08/31/2010 601-494-9400-43820 Water Utility 10000460-01 Total: CTYOAKDA Total: CUSH Cushman Motor Co, Inc. 151133 08/27/2010 101-450-5200-42210 Equipment Parts 151133 Total: CUSH Total: 11,738.54 0.00 09/07/2010 Water Service 194 No 0000 11,738.54 11,738.54 8.64 0.00 09/07/2010 cushman power steering belt No 0000 8.64 8.64 DITCHWIT Ditch Witch of Mn, Inc. P13594 08/11/2010 160.31 0.00 09/07/2010 Bor gel for stormwater structure repair No 0000 603-496-9500-43150 Contract Services P13594 Total: 160.31 DITCHWIT Total: 160_31 EMERGAPP Emergency Apparatus Maint INC 50235 07/27/2010 1,160.32 0.00 09/07/2010 Repairs to B2/3183 No 0000 101-420-2220-44040 Repairs/Maint Eqpt 50235 Total: 1,160.32 50236 07/27/2010 104.87 0.00 09/07/2010 Repairs to T2/3186 No 0000 101-420-2220-44040 Repairs/Maint Eqpt 50236 Total: 104.87 EMERGAPP Total: 1,265.19 EMERGAUT Emergency Automotive tech, Inc 9179 08/19/2010 809.00 0.00 09/07/2010 Repair Lights on LI, T1 Install on No 0000 410-480-8000-45300 Improvements Other Than Bldgs range 9179 08/19/2010 1,231.08 0.00 09/07/2010 Repair Lights on LI, T1 Install on No 0000 101-420-2220-44040 Repairs/Maint Eqpt range 9179 Total: 2,040.08 EMERGAUT Total: 2,040.08 EMMONS A Emmons Alex 07/23/2010 07/23/2010 55,00 0.00 09/07/2010 Planning Commission 7/23/10 Cable 101-410-1450-43620 Cable Operations AP - To Be Paid Proof List (09/02(10 - 11:56 AM) No 0000 Page 4 Invoke # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine 07/23/2010 Total: 55.00 EMMONS A Total: 55.00 FEEMATT Fee Mathew Chk Req 08/24/2010 2,000.00 0.00 09/07/2010 Escrow Return-9788 Whistling Valley 803-000-0000-22900 Deposits Payable 7293 Chk Req Total: 2,000.00 FEEMATT Total: 2,000.00 FERGUSON Ferguson Waterworks S01256028.001 08/1212010 52,365.37 0.00 09/07/2010 New Water Meters 601-494-9400-42300 Water Meters & Supplies S01256028.001 Total: 52,365.37 S01270640.001 08/25/2010 231.28 0.00 09/07/2010 New Water Meter Adapters 601-494-9400-42300 Water Meters & Supplies S01270640.001 Total: 231.28 So1266865.001 08/06/2010 330.59 0.00 09/07/2010 Curb Stop Covers 601-494-9400-42270 Utility System Maintenance So 1266865.001 Total: 330.59 FERGUSON Total: 52,927.24 FIRE Fire Instruction & Rescue Educ 8319 07/29/2010 300.00 0.00 09/07/2010 Low Angle Rescue 101-420-2220-44370 Conferences & Training 8319 Total: 300.00 FIRE Total: 300.00 FXL FXL, Inc. Sept 2010 09/01 /2010 2,000.00 0.00 09/07/2010 Assessing Services - September 2010 101-410-1320-43100 Assessing Services Sept 2010 Total: 2,000_00 FXL Total: 2,000.00 GAME Gametime, Corp 788332 08/17/2010 648.50 0.00 09/07/2010 Tube Slied Kleis, Tube Panel Pebble 101-450-5200-44030 Repairs/Maint Imp Not Bldgs 788332 Total: 648.50 GAME Total: 648.50 AP - To Be Paid Proof List (09/02/10 - 11:56 AM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 5 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # GRACZYK Graczyk Kevin 08/12/2010 08/12/2010 41.25 0.00 09/07/2010 Council Workshop 8/12/10 No 0000 101-410-1450-43620 Cable Operations 08/12/2010 Total: 41.25 GRACZYK Total: 41.25 HEROFF Heroff, John Chk Req 09/01/2010 773.11 0.00 09/07/2010 Refund for Water overbilling No 0000 601-000-0000-37100 Water Sales Chk Req Total: 773.11 HEROFF Total: 773.11 JOHNDEER John Deere 55488392 08/10/2010 129.14 0.00 09/07/2010 Field marking Materials No 0000 101-450-5200-42250 Landscaping Materials 55488392 Total: 129.14 JOHNDEER Total: 129.14 KDV Kern DeWenter Viere Ltd 114145 09/01/2010 5,832.00 0.00 09/07/2010 Financial Services - August 2010 No 0000 101-410-1520-43150 Contract Services 114145 Total: 5,832.00 KDV Total: 5,832.00 LANDMARK Landmark Builders, Inc. Chk Req 08/13/2010 2,000.00 0.00 09/07/2010 Escrow Return - 11787 58th St #7271 No 0000 803-000-0000-22900 Deposits Payable Chk Req Total: 2,000.00 LANDMARK. Total: 2,000.00 LEINN Lake Elmo Inn 09/01/2010 09/01/2010 1,500.00 0.00 09/07/2010 Gift Certificate Volunteer Recognition No 0000 204-450-5200-44300 Miscellaneous 09/01/2010 Total: 1,500.00 LEINN Total: 1,500.00 LEOIL Lake Elmo Oil, Inc. 07/31/2010 07/31/2010 651.96 0.00 09/07/2010 Fuel No 0000 101-420-2220-42120 Fuel, Oil and Fluids 07/31/2010 Total: 651.96 AP - To Be Paid Proof List (09/02/10 - 11:56 AM) Page 6 Invoice # Inv Date LEOIL Total: LINNER Linner Electric Company, Inc. 21129 08/17/2010 101-450-5200-44030 Repairs/Maint Imp Not Bldgs 21129 Total: LINNER Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine 651.96 433.50 0.00 09/07/2010 Light Bulbs and breaker replaced - Lions 433.50 433.50 LTG PWR L.T.G. Power Equipment 134603 08/30/2010 51.04 0.00 09/07/2010 Toro Cover Latches 101-450-5200-42210 Equipment Parts 134603 Total: 51.04 LTG PWR Total: 51.04 No 0000 No 0000 MARONEYS Maroney's Sanitation, Inc 346937 08/12/2010 103.66 0.00 09/07/2010 Waste Removal - City Hall No 0000 101-410-1940-43840 Refuse 346937 08/12/2010 45.62 0.00 09/07/2010 Waste Removal - Fire No 0000 101-420-2220-43840 Refuse 346937 08/12/2010 198.87 0.00 09/07/2010 Waste Removal - Public Works No 0000 101-430-3100-43840 Refuse 346937 08/12/2010 198.87 0.00 09/07/2010 Waste Removal - Parks No 0000 101-450-5200-43840 Refuse 346937 Total: 547.02 MARONEYS Total: 547.02 MARVS Marv's Professsional Tools 228616 08/19/2010 62.48 0.00 09/07/2010 Tools/Butane water Dept No 0000 601-494-9400-42400 Small Tools & Minor Equipment 228616 Total: 62.48 MARVS Total: 62.48 MENARDSO Menards - Oakdale 91499 08/11/2010 70.51 0.00 09/07/2010 Power Strips - City Hall Annex No 0000 101-410-1940-44010 Repaim/Maint Contractual Bldg 91499 Total: 70.51 92646 08/15/2010 9.46 0.00 09/07/2010 Drain Cleaner, plunger parks shelter No 0000 101-450-5200-42230 Building Repair Supplies 92646 Total: 9.46 93500 08/17/2010 59.51 0.00 09/07/2010 Re -bar concrete City Hall Storage No 0000 411-480-8000-45200 Buildings and Structures AP - To Be Paid Proof List (09/02/10 - 11:56 AM) Page 7 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # 93500 Total: 94012 08/19/2010 411-480-8000-45200 Buildings and Structures 94012 Total: 94106 07/16/2010 101-420-2220-44010 Repairs/Maint Bldg 94106 07/16/2010 101-420-2220-44040 Repairs/Maint Eqpt 94106 Total: 95919 08/25/2010 411-480-8000-45200 Buildings and Structures 95919 Total: 97314 08/30/2010 101-450-5200-42230 Building Repair Supplies 97314 Total: MENARDSO Total: MENARDST Menards - Stillwater 17089 08/09/2010 101-420-2220-44010 Repairs/Maint Bldg 17089 Total: 22169 09/01/2010 101-410-1940-44010 Repairs/Maint Contractual Bldg 22169 Total: MENARDST Total: MILL MILLER PAUL 09/02/2010 101-420-2220-44300 Miscellaneous Total: MILL Total: MNDOHEDU Minnesota Dept of Health 2nd & 3rd 08/24/2010 601-494-9400-44300 Miscellaneous 2nd & 3rd 08/24/2010 601-494-9400-44300 Miscellaneous 2nd & 3rd Total: MNDOHEDU Total: AP - To Be Paid Proof List (09/02/10 - 11:56 AM) 59.51 41.83 0.00 09/07/2010 Concrete install supplies, CH storage 41.83 3.99 0.00 09/07/2010 Mophead, Station #1 4.97 0.00 09/07/2010 Paint for Couplings 61.88 0.00 09/07/2010 City Hall Upgrades 31.99 0_00 09/07/2010 Bulbs, Caulk, graffiti remover 8.96 61.88 31.99 284.14 58.48 0.00 09/07/2010 Paint for Doors @ Station #1 58.48 222.24 0.00 09/07/2010 Cable Room Door 222.24 280.72 45.00 0.00 09/07/2010 Refund Bum Permit 45.00 45.00 1,573.00 0.00 09/07/2010 2nd Quarter Water Supply Connection Fee 1,509.00 0.00 09/07/2010 3rd Quarter Water Supply Connection Fee 3,082.00 3,082.00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No No No 0000 0000 0000 Page 8 Invoice # Inv Date MNLABOR DEPT of LABOR & INDUSTRY B42 ABR00077491 08/09/2010 601-494-9400-44300 Miscellaneous B42 ABR00077491 Total: B42 ABR00077981 08/09/2010 101-420-2220-44300 Miscellaneous B42 ABRO0077981 Total: B42 A13R00081401 08/09/2010 101-430-3100-44300 Miscellaneous B42 ABR00081401 Total: B42 ABR00082751 08/09/2010 101-450-5200-44300 Miscellaneous B42 ABRO0082751 Total: MNLABOR Total: MSFCB MN Fire Service Cert._ Board 555 07/22/2010 101-420-2220-44370 Conferences & Training 555 Total: MSFCB Total: Music The Music Works Inc. 08/24/2010 08/24/2010 204-450-520043150 Contract Services 08/24/2010 Total: Music Total: MYRONS Myron's Service Center 08/24/2010 08/24/2010 101-420-2220-44040 Repairs/Maint Eqpt 08/24/2010 Total: MYRONS Total: NAPA NAPA Auto Parts 636707 08/23/2010 101-420-2220-44040 Repairs/Maint Eqpt 636707 Total: NAPA Total: AP - To Be Paid Proof Lis-t (09/02(10 - 11:56 AM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 10.00 0.00 09/07/2010 Equipment License Renewal 10.00 10.00 0.00 09/07/2010 Equipment License Renewal 10.00 10.00 0.00 09/07/2010 Equipment License Renewal - Public Works 10.00 10.00 0.00 09/07/2010 Equipment License Renewal - Parks 10.00 40.00 70.00 0.00 09/07/2010 Firefighter II/Nick Witter 70.00 70.00 750.00 0.00 09/07/2010 Entertainment- Fall Festival 750.00 750.00 47.00 0.00 09/07/2010 Inspection of Chief 2 47.00 47.00 12.84 0.00 09/07/2010 Headlight 12.84 12.84 No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 Page 9 Invoice # Inv Date NATREPRO National Reprographics, LLC 68155 08/13/2010 101-410-1910-42030 Printed Forms 68155 Total: NATREPRO Total: NEXTEL Nextel Communications 761950227-087 08/18/2010 101-410-I940-43210 Telephone 761950227-087 08/18/2010 101-420-2220-43210 Telephone 761950227-087 08/18/2010 101-420-2400-43210 Telephone 761950227-087 08/18/2010 101-430-3100-43210 Telephone 761950227-087 08/18/2010 101-450-5200-43210 Telephone 7619502.27-087 Total: NEXTEL Total: OAKDRC Oakdale Rental Center 10072596 08/20/2010 41I-480-8000-45200 Buildings and Structures 10072596 Total: OAKDRC Total: PIONEERP Pioneer Press 710520397 08/09/2010 803-000-0000-22900 Deposits Payable 710520397 Total: PIONEERP Total: PITNEYRE Reserve Account Pitney Bowes 08/17/2010 08/17/2010 601-494-9400-43220 Postage 08/17/2010 Total: PITNEYRE Total: PLANTH PLANT HEALTH ASSOCIATES, INC I015-10 08/12/2010 101-430-3250-43150 Contract Services AP - To Be Paid Proof List (09/02/10 - 11:56 AM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 239.26 0.00 09/07/2010 Comp Plan Copies (Bound) 239.26 239.26 85.43 205.34 19.92 64.46 58.98 434.13 434.13 0.00 09/07/2010 0.00 09/07/2010 0.00 09/07/2010 0.00 09/07/2010 0.00 09/07/2010 Cell Phone Service - Administration Cell Phone Service - Fire Department Cell Phone Service - Building Department Cell Phone Service - Public Works Dept Cell Phone Service - Parks Department 616.67 0.00 09/07/2010 Concrete City Hall Storage 616.67 616.67 311.08 0.00 09/07/2010 Public Notice for Easement Vacation 311.08 311.08 500.00 0.00 09/07/2010 Postage 500.00 500.00 648.00 0.00 09/07/2010 Forester Services - July 2010 No No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 Page 10 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 1015-10 08/12/2010 24.00 0.00 09/07/2010 Forester Services Development 203-490-9070-43150 Contract Services 1015-10 Total: 672.00 PLANTH Total: 672.00 PLUNKETT Plunkett's Pest Control 1874167 08/27/2010 80.16 0.00 09/07/2010 Pest Control Service - City Hall 101-410-1940-44010 Repairs/Maint Contractual Bldg 1874167 Total: 80.16 PLUNKETT Total: 80.16 No 0000 No 0000 POMPS Pomp's Tire Service, Inc. 741702 08/13/2010 227.00 0.00 09/07/2010 (2 ea) Tires 85-1 Dodge No 0000 101-450-5200-42210 Equipment Parts 741702 Total: 227.00 POMPS Total: 227_00 PRESS Press Steven 08/17/2010 08/17/2010 58.88 0.00 09/07/2010 CC Meeting 8/17/2010 Cable No 0000 101-410-1450-43620 Cable Operations 08/17/2010 Total: 58.88 PRESS Total: 58_88 PRESSA Anastasia Press 08/16/2010 08/16/2010 55.00 0.00 09/07/2010 Planning Commission 8/16/10 No 0000 101-410-1450-43620 Cable Operations 08/16/2010 Total: 55.00 PRESSA Total: 55.00 QWEST Qwest A172391-67051 08/10/2010 101-420-2220-44300 Miscellaneous A172391-67051 Total: QWEST Total: 1,235.00 0.00 09/07/2010 Emergency Notification Data Base 1,235.00 1,235.00 RIVRCOOP River Country Cooperative 07/31/2010 07/31/2010 108.00 0.00 09/07/2010 Fuel 101-420-2220-42120 Fuel, Oil and Fluids 07/31/2010 07/31/2010 27_84 0.00 09/07/2010 Car Washes 101-420-2220-44040 Repairs/Maint Eqpt AP - To Be Paid Proof List (09/02/10 - 11:56 AM) No 0000 No 0000 No 0000 Page 11 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 07/31/2010 Total: 135.84 RIVRCOOP Total: 135.84 ROGERS Rogers Printing Services, Corp 17286 08/06/2010 1,344.49 0.00 09/07/2010 QuarterlyNewsletter 2010 101-410-1320-43090 Newsletter/Website 17286 Total: 1,344.49 ROGERS Total: 1,344.49 ROTARYLE Lake Elmo Rotary Club 82710 09/03/2010 250.00 0.00 09/07/2010 Dues Lake Elmo Rotary 101-410-1320-44330 Dues & Subscriptions 82710 Total: 250.00 ROTARYLE Total: 250.00 RUD Prince-Rud Diane 08/16/2010 08/16/2010 480.00 0.00 09/07/2010 Cleaning City Hall and Annex 101-410-1940-44010 Repairs/Maint Contractual Bldg 08/16/2010 08/16/2010 360.00 0.00 09/07/2010 Cleaning Fire Hall 101-420-2220-44010 Repairs/Maint Bldg 08/16/2010 08/16/2010 18.05 0.00 09/07/2010 Supplies 101-410-1940-42110 Cleaning Supplies 08/16/2010 Total: 858.05 RUD Total: 858.05 S&T S&T Office Products, Inc. 010D1828 08/09/2010 36.58 0.00 09/07/2010 Office Supplies 101-410-1320-42000 Office Supplies 010D1828 Total: 36.58 S&T Total: 36.58 SAMSCLUB Sam's Club 08/12/2010 08/12/2010 78.52 0.00 09/07/2010 Supplies Station #1 & #2 101-420-2220-44300 Miscellaneous 08/12/2010 08/12/2010 127.23 0.00 09/07/2010 Supplies City Hall 101-420-222044300 Miscellaneous 08/12/2010 Total: 205.75 2333 08/17/2010 213.16 0.00 09/07/2010 Recycling purchse - Fall Festival 101-430-3200 44300 Miscellaneous 2333 Total: 213.16 AP - To Be Paid Proof List (09/02/10 - 11:56 AM) No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 12 Invoice # Inv Date 2355 08/16/2010 101-420-2220-44300 Miscellaneous 2355 Total: Credit 08/12/2010 101-420-2220-44300 Miscellaneous Credit Total: SAMSCLUB Total: SIGN Sign Contractors 802267 08/26/2010 204-450-5200-44300 Miscellaneous 802267 Total: SIGN Total: STILLMED Stillwater Medical Group 08/10/2010 08/10/2010 101-420-2220-43050 Physicals 08/10/2010 Total: STILLMED Total: Amount Quantity Pmt Date Description 46.24 46.24 -101.29 -101.29 363.86 0.00 09/07/2010 Supplies, Station #1 0.00 09/07/2010 Credit on Account 193.73 0.00 09/07/2010 Banners for Fall Festival Reference 193.73 193.73 1,796.69 0.00 09/07/2010 Preplacernent/Annual Physicals Hep b 1,796.69 1,796.69 TASCH T.A. Schifsky & Sons Inc 49844 08/10/2010 399.00 101-430-3120-42240 Street Maintenance Materials 49844 Total: 399.00 Pay Cert #1 09/07/2010 198,607.11 409-480-8000-45300 Improvements Other Than Bldgs Pay Cert #1 Total: 198,607.11 TASCH Total: 199,006.11 TDS TDS METROCOM - LLC 651-779-8882 08/13/2010 101-420-2220-43210 Telephone 651-779-8882 08/13/2010 101-430-3100-43210 Telephone 651-779-8882 08/13/2010 602-495-9450-43210 Telephone 651-779-8882 08/13/2010 601-494-9400-43210 Telephone 651-779-8882 Total: TDS Total: AP - To Be Paid Proof List (09/02/10 - 11:56 AM) 157.10 152.75 104.70 42.21 456.76 456.76 0.00 09/07/2010 Asphalt 0.00 09/07/2010 2010 Street Project 0.00 09/07/2010 0.00 09/07/2010 0.00 09/07/2010 0.00 09/07/2010 Analog Lines - Fire Analog Lines - Public Works Analog Lines - Lift Station Alarms Alarm - Well House #2 Task Type PO # Close POLine # No No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # TESSMAN Tessman Company Corp S132317-IN 08/13/2010 101-450-5200-42250 Landscaping Materials S132317-IN Total: TESSMAN Total: TKDA TKDA, Inc. 000201002122 08/18/2010 203-490-9070-43030 Engineering Services 000201002122 Total: 000201002123 08/18/2010 203-490-9070-43030 Engineering Services 000201002123 Total: 000201002124 08/18/2010 203-490-9070-43030 Engineering Services 000201002124 Total: 000201002125 08/18/2010 603-496-9500-43030 Engineering Services 000201002125 Total: 000201002126 08/18/2010 101-420-2400-43030 Engineering 000201002126 Total: 000201002127 08/18/2010 415-480-8000-43030 Engineering Services 000201002127 Total: 000201002128 08/18/2010 417-480-8000-43030 Engineering Services 000201002128 Total: 000201002129 08/18/2010 101-430-3100-43030 Engineering Services 000201002129 08/18/2010 101-410-1930-43030 Engineering Services 000201002129 08/18/2010 101-410-1910-43030 Engineering Services 000201002129 Total: 000201002130 08/18/2010 101-420-2400-43030 Engineering 000201002130 08/18/2010 101-410-1910-43030 Engineering Services 000201002130 08/18/2010 409-480-8000-43030 Engineering Services 000201002130 08/18/2010 404-480-8000-43030 Engineering Services 10,608.17 115.32 0.00 09/07/2010 Field Quick Dry 115.32 11532 6,203.06 0.00 09/07/2010 Development - Whistling Valley III 6,203.06 585.30 0.00 09/07/2010 Lake Ehno Farms 58530 47.68 0.00 09/07/2010 Sanctuary 47.68 2,633.88 0,00 09/07/2010 Surface Water Management Plan 2,633.88 863.02 0.00 09/07/2010 Lake Elmo Area Village Eng. Support 863.02 1,450.57 1,450.57 10,608.17 0.00 09/07/2010 2009 Street Improvement - Final Design 0.00 09/07/2010 Lake Elmo 2010 Street and Water Quality 190.69 0.00 09/07/2010 General Engineering 5,305.52 0.00 09/07/2010 General Engineering 291.41 0.00 09/07/2010 General Engineering 5,787.62 1,946.27 928.59 2,759.87 238.37 AP - To Be Paid Proof List (09/02/10 - 11:56 AM) 0.00 09/07/2010 0.00 09/07/2010 0.00 09/07/2010 0.00 09/07/2010 General Engineering - VRA General Engineering - VRA General Engineering - VRA General Engineering - VRA No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 14 Invoice # Inv Date 000201002130 08/18/2010 603-496-9500-43030 Engineering Services 000201002130 08/18/2010 601-494-9400-43030 Engineering Services 000201002130 08/18/2010 602-495-9450-43030 Engineering Services 000201002130 Total: 000201002131 08/18/2010 417-480-8000-43030 Engineering Services 000201002131 Total: 000201002132 08/18/2010 411-480-800045200 Buildings and Structures 000201002132 Total: 000201002133 08/18/2010 409-480-8000-43030 Engineering Services 000201002133 Total: 000201002134 08/18/2010 601-494-9400-43030 Engineering Services 000201002134 Total: 000201002135 08/18/2010 203490-9070-43030 Engineering Services 000201002135 Total: TKDA Total: USA USA Inflatables Corp 3509 08/28/2010 204-450-5200-43150 Contract Services 3509 Total: USA Total: VALLEYTR Valley Trophy Inc, 404571 08/16/2010 101-420-2220-44300 Miscellaneous 404571 Total: VALLEYTR Total: VEIT Veit & Company, Inc. 1002485-1 07/30/2010 101-420-2400-44330 Dues & Subscriptions 1002485-1 Total: VEIT Total: AP - To Be Paid Proof List (09/02/10 - 11:56 AM) Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 3,086.46 0.00 09/07/2010 General Engineering - VRA 383.98 0.00 09/07/2010 General Engineering - VRA 240.94 0.00 09/07/2010 General Engineering - VRA 9,584.48 2,769.75 0.00 09/07/2010 TH 5 & Iamaca Ave Roundabout 2,769.75 786.60 0.00 09/07/2010 Lake Elmo City Hall Improvements 786.60 1,455_25 0.00 09/07/2010 Lake Elmo 2010 Sealcoat 1,455.25 1,856.98 0.00 09/07/2010 Lake Elmo Water System Strategies/Fin_ 1,856.98 508.33 0.00 09/07/2010 Lake Elmo Living/Farm Development 508_33 45,140.69 298.69 0.00 09/07/2010 Rock Climb Challenge - Fall Festival 298.69 298.69 8.02 0.00 09/07/2010 Trophy - Fall Festival 8.02 8.02 14,935.00 14,935.00 14,935.00 0.00 09/07/2010 House Demolition - 9224 31st Street No 0000 No 0000 No 0000 No 0000 No No No No No No No 0000 0000 0000 0000 0000 0000 0000 Page 15 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # VISA-SL VISA 08/26/2010 08/26/2010 101-410-1410-44300 Miscellaneous 08/26/2010 08/26/2010 101-410-1410-44300 Miscellaneous 08/26/2010 08/26/2010 101-410-1410-44300 Miscellaneous 08/26/2010 Total: VISA-SL Total: WANOVICH Wanovich Ken 08/24/2010 08/24/2010 204-450-5200-43150 Contract Services 08/24/2010 Total: WANOVICH Total: WOODCITY City of Woodbury 10 09/02/2010 101-410-1320-44370 Conferences & Training 10 Total: WOODCITY Total: XCEL Xcel Energy 51-4572945-7 09/01/2010 101-430-3160-43810 Street Lighting 51-4572945-7 Total: 51-4576456-3 09/01/2010 101-420-2220-43810 Electric Utility 51-4576456-3 Total: 51-4580376-5 09/01/2010 101-410-1940-43810 Electric Utility 51-4580376-5 09/01/2010 101-430-3160-43810 Street Lighting 51-4580376-5 Total: 51-4733556-8 09/01/2010 101-450-5200-43810 Electric Utility 51-4733556-8 Total: 51-5044219-0 09/01/2010 101-450-5200-43810 Electric Utility 51-5044219-0 Total: 51-5275289-3 09/01/2010 101-450-5200-43810 Electric Utility 51-5275289-3 Total: AP - To Be Paid Proof List (09/02/10 - 11156 AM) 770.96 128.45 119.48 43.67 291.60 291.60 0.00 09/07/2010 0.00 09/07/2010 0.00 09/07/2010 Jimmy Johns Primary Election Red Savoy Pizza Primary Election Red Savoy Pizza Assessment Sub Committee 250.00 0.00 09/07/2010 Entertainment - Fall Festival 250.00 250.00 74.00 0.00 09/07/2010 Conference Two Employees 74.00 74.00 52.99 0.00 09/07/2010 Street Lights - Jamley 305.40 0.00 09/07/2010 Fire Station 2 0.00 09/07/2010 City Hall 52.99 305.40 741_71 29.25 0.00 09/07/2010 Traffic Lights - Keats 18.30 0.00 09/07/2010 Tennis Courts - Laverne 41.32 0.00 09/07/2010 Parks Building 22_09 0.00 09/07/2010 Pebble Park 18.30 41.32 22.09 No No No No No 0000 0000 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 16 Invoice # 51-5522332-2 101-430-3160-43810 51-5747685-4 101-450-5200-43810 51-5916043-7 602-495-9450-43810 5 1-6429583-8 602-495-9450-43810 51-6433976-2 101-420-2220-43810 51-6625457-1 101-450-5200-43810 51-6928283-3 101-430-3160-43810 51-6956201-4 101-450-5200-43810 51-8126093-5 601-494-9400-43810 51-8711719-3 101-430-3160-43810 Inv Date 09/01/2010 Street Lighting 51-5522332-2 Total: 09/01/2010 Electric Utility 51-5747685-4 Total: 09/01/2010 Electric Utility 51-5916043-7 Total: 09/01/2010 Electric Utility 51-6429583-8 Total: 09/01/2010 Electric Utility 51-6433976-2 Total: 09/01/2010 Electric Utility 51-6625457-1 Total: 09/01/2010 Street Lighting 51-6928283-3 Total: 09/01/2010 Electric Utility 51-6956201-4 Total: 09/01/2010 Electric Utility 51-8126093-5 Total: 09/01/2010 Street Lighting 51-8711719-3 Total: XCEL Total: YOCUM Yocum Oil Company, Inc. 191863 08/23/2010 101-430-3100-44010 Repairs/Maint Bldg 191863 Total: YOCUM Total: Report Total: AP - To Be Paid Proof List (09/02/10 - 11:56 AM) Amount Quantity Putt Date Description Reference 38.81 0.00 09/07/2010 Traffic Lights - Inwood 38.81 110.51 0.00 09/07/2010 Arts Center 110.51 15.86 0.00 09/07/2010 Lift Station - 34th Street 15.86 14.61 0.00 09/07/2010 Lift Station - Legion Ave 14.61 392.58 0.00 09/07/2010 Fire Station 1 392.58 78.43 0.00 09/07/2010 Legion Park 78.43 28.96 0.00 09/07/2010 Traffic Lights 28.96 62.11 0.00 09/07/2010 VFW Ballfields 62.11 19.46 0.00 09/07/2010 Water Tower 2 19.46 10.34 0.00 09/07/2010 Speed Sign Hwy 5 10.34 1,982.73 160.69 0.00 09/07/2010 Bulk Oil Tanks 160.69 160.69 370,035.51 Task Type PO # Close POLine # No 0000 No 0000 No No 0000 0000 No 0000 No No No No 0000 0000 0000 0000 No 0000 No 0000 Page 17 cir LAKE ELK AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: pputyck. ccimmuNfgApqN DATE: 9/07/2010 CONSENT ITEM #: 3a MOTION as part of the Consent Agenda 2010 Street and Water Quality Improvements — Change Order No. 1 Ryan Stempski, Assistant City Engineer Bruce A Messelt, City Administrato Toni Bouthilet, Finance Director Jack Griffin, City Engineer SUMMARY AND ACTION REOUESTED: The City Council is asked to approve Change Order No. 1 for the 2010 Street and Water Quality Improvements. The Contractor, T.A. Schifsky and Sons, Inc. submitted Change Order No. 1 in the additional amount of $8,805.00. This request has been reviewed and is recommended in the amount requested. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. ADDITIONAL INFORMATION: It was necessary to haul in additional aggregate base to Jane Road, which required a change order in the amount of $8,805.00. This material was to be obtained from the excess reclaimed material from other streets on the project. There was an insufficient amount of material generated from those streets. The construction of Jane Road remains on budget. A construction contingency was maintained for unforeseen conditions during the construction of Jane Road in the amount of $8,787. Also, other quantities on Jane Road are tracking below their estimated amount. RECOMMENDATION: Based upon the above information, it is recommended that the City Council approve as part of tonight's Consent Agenda Change Order No. 1 in the amount of $8,805.00. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item for future consideration, or further discuss and deliberation prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: -- page 1 -- City Council Meeting 2010 Street Improvements — Change Order No, 1 September 7th, 2010 Consent Agenda Item 3a "Move to approve Change Order No. 1 in the amount of $8,805.00 for the 2010 Street and Water Quality Improvements project [and amended and/or modified at tonight's meeting]." ATTACHMENTS: . Change Order No. 1 SUGGESTED ORDER OF BUSINESS (ifremoved from the Consent Auenda): Questions from Council to Staff ......... .......... ................„.... Mayor Facilitates • Call for Motion ......................... . ......... ....... „.................. Mayor & City Council - Di scus s i on ..... ...... ..... ......... ..... ....... ........... ........ Mayor & City Council Action on Motion.. ....... ....... ....... ............................. ..... ........... Mayor Facilitates -- page 2 — CHANGE ORDER TKDA Ertgineering-Architecture-Plannering Saint Paul, MN September 2 20 10 Proj. No. 14504.001 Change Order No, To T.A. Schifsicv and Sons. Inc. for 2010 Street and Water Quality Improvements for City of Lake Elmo. Minnesota You are hereby directed to make the. following change to your contract dated. June 4 . 20 10 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (tleffeese) (not change) the contract sum by Eight Thousand Eight Hundred FiveDollars and 00/100 ...... ............................. ...........,..... .......... , ................... ....... ($ 8.805.00 ), This change order includes the additional amount of aggregate base material hauled to Jane Road. Exeess reclaim material from other streets was insufficient to cover the amount necessary to construct the aggregate base required on Jane Road. NET CHANGE 8,805.00 Amount o f Original Contract 425,565.41 Additions approved to date (change Order Nos. ) Deductions approved to date (Nos, Contract amount to date Amount of this Change Order (Add) (Deduct) (e'age) Revised Contract Amount Approved By Approved By City of Lake Elmo' T. A. Schifsky and Sons, Inc. TKDA White - Owner Pink - Contractor Blue - TKDA $ 425,565.41 8,805.00 434,370,41 CHANGE ORDER NO. 1 2010 STREET & WATER QUALITY IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA TKDA PROJECT N0,14504.001 Period Ending: August 31, 2010 ITEM CONTRACT QUANTITY UNIT AMOUNT NO. DESCRIPTION UNIT QUANTITY TODATE PRICE TO DATE 1 CL. 6 AGGREGATE BASE TN 587.0 687,0 $ 16.06 $ 8,805,00 SUBTOTAL $ 8,806,00 TOTAL CHANGE ORDER NO. 1 $ 8,805,60 CITV ()F LAKE ELM 0 MAYOR & COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: 9/07/2010 CONSENT ITEM #: 3b MOTION as part of the Consent Agenda 2010 Street and Water Quality Improvements — Partial Payment No. 1 Ryan Stempski, Assistant City Engineer Bruce A Messelt, City Administrator Tom Bouthilet, Finance Director Jack Griffin, City Engineer SUMMARY AND ACTION REOUESTED: The City Council is asked to approve partial payment to T.A. Schifsky and Sons, Inc., the Contractor for the 2010 Street and Water Quality Improvements project. The Contractor submitted Partial Payment Certificate No. 1 in the amount of $189,802.11, along with Change Order No. 1 in the additional amount of $8,805.00 (see Consent Agenda Item No. 3a). This request has been reviewed and payment is recommended in the amount requested. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. ADDITIONAL INFORMATION: 5% of the work completed for Partial Payment Certificate No. 1 has been retained in the amount of $9,930.66 in accordance with the Contract documents. RECOMMENDATION: Based upon the above information, it is recommended that the City Council approve as part of tonight's Consent Agenda Partial Payment No. 1 in the amount of $188,676.75. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item for future consideration, or further discuss and deliberation prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: Move to authorize Partial Payment No. 1 in the amount of $188,676.75, to be paid from the Project Fund, for the 2010 Street and Water Quality Improvements project [and amended and/or modified at tonight's meeting]." -- page 1 — ' City Council Meeting 2010 Street Improvements — Partial Payment No, 1 —I September 7th, 2010 Consent Agenda Item # 3b ATTACHMENTS: . Payment Certificate No. 1 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): Questions from Council to Staff ...... .............. .............. „ ......... Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion ..... ........ ........... ....... .......... ....... ................... Mayor Facilitates — page 2 -- Totals Credlt Baiance There will remain unpaid on contract after payment ofthis Certificate TKDA The right time, The rigbt peopla, The right oompaaw Proj. No. 14504.001 Cert. No. To City of Lake Elmo. Minnesota This Certifies that TA. Schifskv and SCAM 111C, For 2010, Street and Water Ouaiity Improvements Is entitled to One Hundred Eightv-Ei alit Thousand Six Hundred S eventv-Six Dollars and 75/100 ($188.676,75) St. Paul, MN, Sentember 2 444 Cedar Street, Suite 1500 SlriI Paul, MN 65101-2140 (651) 292-4400 (651)292-D063 Fax www.ttcda,com being 1st , 20 10 Owner Contractor estimate for partial payment on contract with you dated June 4 2010 Received payment in full of above Certificate. T.A. Schifsky and Sons, Inc. • 2010 Ryan W. contrt e pins extras Ali previous payments All previous credits Extra No, Change Order No. 1 tl CreditNo. 11 TKDA RECAPITULATION OF ACCOUNT CONTRACT PLUS EXTRAS PAYMENTS CREDITS $ 425,565,41 AMOUNT OF THIS CERTIFICATE $ 434 8,805,00 .4 434,370,41 $ 188,676,75 188,676.75 245;693,66 434,370,41 An Employee Owned Compaq Promoting Affirmative Action and Equal Opportunlry TKDA Engineering -Architecture -Planning PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS Estimate No. Period Ending . 20 10 Page 1 of 1 Proj, No, 14504.001 Contractor T.A. Schifskv and Sons, Inc, Original Contract Amount $ 425.565.41 Project 2010 Street and Water Quality Imnrovements Location City of Lake Elmo. Minnesota Total Contract 'Work Completed Total Approved Credits Total Approved Extra Work Completed Approved Extra Orders Amount Completed Total Arnotatt Earned This Estimate 0.00 $ 198,607.11 0.00 0.00 198,607.11 LOSS Approved Credits $ 0.00 Less 5 % Retained $ 9,930.36 Loss Previous Payments $ 0.00 Total Deductions $ Amount Due This Estimate Contractor Engineer 9,930,36 188,676,75 Date Date September 2. 2010 ESTIMATE Na 1 12010 STREET & WATER QUALITY IMPROVEMENTS CITY OF LAKE ELMO, miNNESOTA TWA PROJECT NO, 14504901 REM No. DESCRIPTION JANE NORTH ROAD 1 MOBILIZATION 2 TRAFFIC CONTROL 3 SILT FENCE 4 INLET PROTECTION 5 SALVAGE & REINSTALL MAILBOX 6 CLEAR 5GRUI3 TREE 7 SALVAGE & REINSTALL SIGN I6 19 110 111 112 113 14 15 111 117 118 10 20 22 23 124 125 26 SAWCUT PAVEMENT (ALL TYPES) REMOVE & DISPOSE OF EXIST, BITUMINOUS PAVEMENT (DRIVEWAY) REMOVE & DISPOSE OF EXIST, PAVEMENT (STREETS) REMOVE & DISPOSE OF EXIST, STORM SEWER MANHOLE REMOVE &DISPOSE OF EXIST. STORM SEWER (ALL TYPES & SIZES) COMMON EXCAVATION r) SUBGRADE PREPARATION PLACE & COMPACT RECLAIMED MATERIAL (FROM OTHER SITES) (LV/ 2380 TYPE LV 3 BITUMINOUS NONANEAR1NG COURSE 2360 TYPE LV 4 BITUMINOUS WEARING COURSE BITUMINOUS MATERIAL FOR TACK COAT 2". 2380 TYPE LV 4 BITUMINOUS WEARING COURSE, DRIVE SAW & SEAL STREET 140' INTERVALS) D412 CONCRETE CURB 4 GUTTER 12RCP CL. s STORM SEWER PIPE 48" DIAMETER MANHOLE, TYPE 4040 (T-10' DEPTH) CATCH BASIN, TYPE 404S 4" PERFORATED PVC EDGE DRAIN VV/BACKFILL & WRAP EROSION STABILIZATION MAT. CL. 2 DITCH CHECK F LTRATION DITCH AIN GARDEN AIN GARDEN W/SUMP MnDOT SEED MIX 325 Mil FERTILIZER & W000 FIBER BLANKET SHORT GRABS WOODS EDGE SAVANNA6P(4NAWE84HANDEMEIST AND WOOD FIBER BLANKET SODDING SU1'0TAL JANE ORTH ROAD ISLE AVENUE NORTH 1 MOBILIZATION 2 TRAFFIC CONTROL 3 SILT FENCE 4 NLET PROTICTION SALVAGE & REINSTALL MAILBOX SAWCUT PAVEMENT (ALL TYPE.% REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAY) 7 le 1,10 (REMOVE & DISPOSE OF EX1sT, CONCRETE PAVEMENT (DRIVEWAY) SUBGRARE CORRECTION LOAD & HAUL RECLAIMED MATERIAL (LV) 'RECLAIM EX, BlrAND SASE MATERIALS sUBGRADE PREPARATION OF RECLAIMED SURFACE 2380 TYPE LV 3 BITUMINOUS NON•WEARING COURSE 14 2360 TYPE LV 4 BITUMINOUS WEARING COURSE BITUMINOUS MATERIAL FOR TACK COAT • '24. 2360 TYPE LV 4 BITUMINOUS WEARING COURSE, DRIVE 17 18° CONCRETE DRIVE 118 SAW $ SEAL STREET MO INTERVALS) I19 0412 CONCRETE CURB 5 GUTTER 20 ISAWCUT INLET 21 CL. 3 RIPRAP W/ GEOTExTILE FILTER FABRIC 22 EROSION STABILIZATION MAT, CL. 2 23 , DI TCH GRADING 24 RAIN GARDEN 125 MnDOT SEED MIX 250 W/ FERTILIZER & VVOOD FIBER BLANKET 12s {SODDING 1 ' 'SUBTOTAL ISLE AVENUE NORTH UNIT ' PERIOD EN : 1 MEW 9i. 2610 CONTRACT QUANTITY UNIT QUANTITY TO DATE PRICE LE 1 LS 1 LF 465 EA 2 EA 11 EA 2 EA LF 318 SY 195 BY 2487 EA 2 LF 22 CY 1370 RE 10 cY 1040 TN 210 TN 210 GAL 117 sy r 106 LF 1 497 LF 2140 LF 22 EA EA 1 LF 24 SY 40 EA 3 LF 125 EA 1 EA 2 SY 176 SY SY LS LS EA LF SY SY SY CY, SY RS TN TN GAL BY sY LF V EA CY SY LF EA SY 432 603 1 1 1E5 14 341 134 80 1440 414 0520 16 517 517 209 160 50 1121 33D4 a 4 36 73 11910 0.8 $ 0,8 $ 290.0 2,0 $ $ 2,0 $ • $ 207.0 $ 195.6 $ 2:407.9 2,0 $ 22,0 $ 1,370.0 $ 10.0 5 496.0 $ 203,0 $ 2,080,0 $ 22,0 1.0 1.0 $ • $ - $ '5 - $ 0,8 I $ 06 I $ 202.0 I $ 3,0 I 14,0 $ 252,0 $ 78.0 $ 7.0 $ 1,440,0 $ - $ 3,280.0 AMOUNT TO DATE 3,500,00 $ 2,000 00 309,00 $ 247,20 266 $ 607.40 6240 $ 164.09_ 8665 $ 208,00 $ 412.00 123.00 $ • 1.03 $ 205.01 , 1.56 $ 302.26 1.13 $ 2,810.31 81504 1,236,001 18.54 L$ WM 1 7.73 $ 10,590,10 I 1E9,96 $ 1 899.90 4.12 $ 2,343.82 57.57 $ 11,088,71 57,67 $ $ 30.90 10.01 $ 1,67 $ 7,93 $ 10,494 80,90 $ 679.60 2,201005 2,260,00 1,907.00 $ 1,962.00 9.27 $ 6,16 $ 412,00 $ 2060,$ 927.00 $ 1,442.60 $ 3.91 $ 464 $ 2.08 $ 86,731,66. 4,444,00 $ 306.00 $ 1,02 $ 8160 $ B6.70 I $ 1,15 1,63 3,00 3.08 5.97 3,665,20 24450 200,04 244.80 1,213,00 289.80 4 21 A2 4,400Ao 5672,40 1,632.00 ao,Taano ,0 10.51 31412 $ 1.05 $ 7,65 I $ 20,130.2 25.50 $ $ 112,20 $ $ 10.20 $ 9.18 9113.00 $ 3.57 $ 3.0B I $ 73,818.51 71 4() 94.E5 Page 1 ESTIMATE NO. 1 I 2010 STREET& WATER QUALITY IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA 1'KDA PROJECT NO. 14504.001 ITEM NO. RIPT 6 RD STREET NORTH MOBILIZATION TRAFFIC CONTROL SILT FENCE INLET PROTECTION SAWCDT PAVEMENT (ALL TYPES) REMOVE & DISPOSE OF EXIST, BITUMINOUS PAVEMENT(DRIVEWAY) REMOVE & DISPOSE OF ExiST. CONCRETE PAVEMENT (DRIVEWAY) REMOVE & DISPOSE OF EXIST. STORM SEWER MANHOLE Remove & DISPOSE OF EMT. STORM SEWER (ALL TYPES & S17.ES) SUBGRADE CORRECTION A_ LOAD & HAUL RECLAIMED MATERIAL (LV) RECLAIM EX, BIT. AND BABE MATERIALS 13 SUBGRADE PREPARATION OF RECLAIMED SURFACE 14 2360 TYPE LV 3 BITUMINOUS NON -WEARING COURSE 16 12380 TyPE LV 4 BITUMINOUS WEARING COURSE 116 'BITUMINOUS MATERIAL FOR TACK COAT 117 2% 2360 TYPE Lv 4 BITUMINOUS WEARING COURSE, DRIVE 18 5" CONCRETE DRIVE to REMOVE & REPLACE BITUMINOUS FLUME 2D SAW & SEAL STREET (40' INTERVALS) 21 CONNECT DRAINTILE TO EXISTING S'TI3FIM 8 'EWER 22 'ADJUST CAT9I1BASIN CASTING & INSTALL CONCRETE WINGS 23 112" RCP CL. 5 STORM SEWER PIPE 24 46" DIAMETER MANHOLE, TYPE 405S (0'-1(V DEPTH) 26 CATCH BASIN, TYPE 4048 4PERFORATED PVC EDGE DRAIN Vv/SACKFILL & WRAP 127 EROSION STABIUZATION MAT, OL. 2 128 RAIN GARDEN 17$ SODDING I SUBTOTAL 63RD STREET NORTH 1 I 12 13 14 16 114 15 116 17 10 16 67TH STREET NORTH MOBILIZATION TRAFFIC CONTROL SILT FENCE INLET PROTECTION SAWCUT PAVEMENT (ALL TYPES) REMOVE & DISPOSE OF EXIST, BITUMINOUS PAVEMENT (DRIVEWAY) SUBGRADE CORRECTION LOAD & HAUL RECLAIMED MATERIAL_ (LV) RECLAIM EX, err, AND EASE MATERIALS IBUBGRADE PREPARATION OF RECLAIMED SURFACE 12363 TYPE I-V 3 B1TUM1NOUS NON -WEARING COURSE 2360 TYPE LV 4 BITUMINOUS WEARING COURSE BITUMINOUS MATERIAL FOR TACK COAT 2"- 2360 TYPE LV 4 BITUMINOUS WEARING COURSE, DRIVE SAW & SEAL STREET (40, INTERVALS). CONNECT DRAINTILE TO EXISTING STORM SEWER ADJUST CATCH BASIN CASTING & INSTALL CONCRETE WINDS 4' PERFORATED PVC EDGE DRAIN W/BACKFILL S, WRAP SODDING SUBTOTAL 67TH STREET NORTH CHANGE ORDER NO, 1 CL, 6 AGGREGATE BASE SUBTOTAL CHANGE ORDER NO, 1 TOTAL ESTIMATE NO. 1 PERIOD ENDING: AUCIUM 31, 2010 CONTRACT QUANTTTY UNIT QUANTITY TO DATE LB LS LF EA LF SY SY EA LF Sy GY SY RS TN TIN GAL SY BY EA LF EA EA LF EA EA LF SY EA SY LS LS LF EA LP SY SY cir 146 SY 1-1,1 TN I GAL SY LF EA EA LF SY 1 'TN 1 1 106 446 1E7 35 2 3D 2620 411 10600 32 1.064 076 490 217 35 2 2206 30 1 1 16 12 2 2,270 1 80 196 ED 233 3,767 11 302 314 176 BO 701 4 2 300 753 UNIT PRICE AMOUNT TO DATE II 1 1 0.6 4,000.00 $ 3,200.00 .6 300.00 I $ 244.00 . 277.44 2.04 $ 7.0 $ 51.80 1 671.20 801.0 $ 106.0 $ 11:6032 : 3513.02 220.56 2:g 7.14 2 : 7143:0°6D : - $ _ 1,412420 0,00 30 - $ 308.0 $ 305 $ - 8.12 $ 2,262_16 10,500.0 $ 3 • $2.0 $ 05 600:.00070$2,720,00 7 $$ 0,006.00 _ $ 06,00 6 2.04 $ 10.61 $ 3368 $ 102,003 6 i0$ 30830 $ 30.0 $ • $ 12763:5040 : 825.20 1.0 I $ 2,244.0E $ 2,2447E 1.0 $ 1,734,00 $ 1,734.00 - $ • $ 15,308:12$$ - $ 3318.00 $ $ 2,56 0.8 0.0 37.0 2,0 167.0 003.0 128.o 3,75/6 11.0 371.0 2.0 2.0 300.0 - $ 24,04.90 $ 240066 $ 1,600.00 $ 30E.00 $ _ 244:00 $ 2.04 I $ 76,7-10 $ 01.80 $ 163.20 $ 1.02 , $ 1130.74 $ 2.04 $ $ 3,08 $ 2,000,00 6,07 $ 764.16 ..., 0.77 $ 2,0013.59 $ 01.60 $ 807,80 6 67.57 $ 21,350.47 $ 57.57 $ $ 2.04 $ $ 10,61 1 $ $ 1.65 1 $ • $ 255,00 1 $ 610.00 $ 1.50.00 I $ 306.00 $ 10.20 1 $ 3,070.00 I 2.55 $ $ 34,877,132 687.0 $ 15.00 ; 6,506.00 1 $ 6,006.00 1 1 1 I $ 10E3,607.11 i I Page 2 CITY 0LAKE ELMO AYQR & COUNCIL COMMUNICATION DA1E: 09/07/2010 CONSENT ITEM #: 4 MOTION Resolution 2010-042 AGENDA ITEM: Continue Stay on Enforcement of Certain Agricultural Sales Business Activities SUBMITTED BY: Kyle Klatt, City Planner THROUGH: Bruce Messelt, City Administrator 19:7 REVIEWED BY: Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving as part of tonight's Consent Agenda Resolution 2010-042, continuing the current stay on enforcement of certain Agricultural Sales Business Activities, until such time as the City's review of relevant Zoning Ordinance provisions is completed. BACKGROUND INFORMATION: During its August 16th, 2010 Meeting, the Planning Commission directed City staff to prepare additional infounation regarding potential alternatives to the current zoning language relating to Agricultural Sales Business activities, especially with respect to the grown -on -the -premises provisions, and further unanimously recommended continuing the stay on enforcement activities until such time as the entire review was fully completed. On August 17th, 2010, based upon the recommendation of the Planning Commission, the City Council unanimously declared that the current stay on enforcement of zoning provisions relating to Agricultural Sales Business activities, especially with respect to the grown -on -the -premises provisions, remain in place until the City's review was completed. The City Council further directed preparation of a formal Resolution stating such. STAFF REPORT: The City is in its final stages of its review and will be working with the Planning Commission to prepare recommendations for the City Council later this fall. As per City Council direction, the proposed resolution has been prepared for tonight's review and consideration. -- page 1 -- City Council Meeting Continue Stay on Enforcement of Certain Agricultural Sales Business Activities September 7th, 2010 Consent Agenda Item # 4 RECOMMENDATION: Based upon the above background information and staff report, it is recommended that the City Council approve Resolution 2010-042, as part of tonight's Consent Agenda, continuing the current stay on Enforcement of Certain Agricultural Sales Business Activities. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item for future consideration, or further discuss and deliberation prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: "Move to approve Resolution 2010-042 continuing the current stay on Enforcement of Certain Agricultural Sales Business Activities [as amended at tonight's meeting]." ATTACHMENTS: Resolution No. 2010-042 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Auenda): Questions from Council to Staff ........ ............ ,........... ..... . ....... Mayor Facilitates Call for Motion ........ ......... ................. .............. .......... Mayor & City Council Discussion ......... ........ .................. „ ...... ......... ..... ......... Mayor & City Council Action on Motion ....................... ............ ..... ........„............ Mayor Facilitates — page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2010-042 A RESOLUTION CONTINUING A STAY ON ENFORCEMENT OF ZONING CODE PROVISIONS REGARDING AGRICULTURAL SALES BUSINESS ACTIVITIES RELATING TO GROWN -ON -THE - PREMISES PROVISIONS, PENDING COMPLETION OF AN ONGOING REVIEW WHEREAS, on December 1st, 2009, the City Council of the City of Lake Elmo learned of certain activities and potential enforcement considerations relating to its zoning provisions regarding Agricultural Sales Business activities, especially with respect to the grown -on -the -premises provisions; and WHEREAS, in recognition of the proximity to the Holiday tree sales season, the City Council of the City of Lake Elmo formally stayed any enforcement until at least January 2010; and WHEREAS, the City Council of the City of Lake Elmo further directed the City to review its current Ordinance provisions and to meet with impacted property owners to consider potential alternatives to its current language; and WHEREAS, the City of Lake Elmo has met with affected property owners, has completed its review of alternative ordinances, has presented suggested changes to the Wayside Stand provisions to the Planning Commission and City Council; and WHEREAS, on July 6th, 2010, the City Council of the City of Lake Elmo formally adopted the recommended changes to the Wayside Stand provisions, following unanimous Planning Commission endorsement of such and the conduct of a public hearing; and WHEREAS, on July 6th, 2010, the City Council affirmed City staffs interpretation of the current stay on enforcement activities until such time as the entire review was completed; and WHEREAS, on August 16th, 2010 the City of Lake Elmo presented initial suggestions to the Planning Commission regarding potential alternatives to the City's Resolution 2010-042 current zoning language relating to Agricultural Sales Business activities, especially with respect to the grown -on -the -premises provision; and WHEREAS, on August 16th, 2010, the Planning Commission directed City staff to further prepare potential alternatives to the current zoning language relating to Agricultural Sales Business activities, especially with respect to the grown -on -the - premises provisions, and further unanimously recommended continuing the stay on enforcement activities until such time as the entire review was fully completed; and WHEREAS, on August 17th, 2010, the City Council of the City of Lake Elmo unanimously declared that the current stay on enforcement of zoning provisions relating to Agricultural Sales Business activities, especially with respect to the grown -on -the - premises provisions, remain in place until the City's review is completed, and directed preparation of a formal Resolution stating such. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the City of Lake Elmo does continue the current stay on enforcement of certain provision of the Zoning Ordinance relating to Agricultural Sales Business activities, especially with respect to the grown -on -the -premises provisions, remain in place until the City's review is completed. ADOPTED, by the Lake Elmo City Council on this, the 7th day of September, 2010. Dean Johnston, Mayor ATTEST: Bruce A, Messelt City Administrator Resolution 2010-042 AYOF? & COUNCIL COMMUNICATION DATE: 09/07/2010 CONSENT ITEM #: 5 MOTION Resolution 2010-043 AGENDA ITEM: Approve Issuance of G.O. Improvement Bond; Series 2010A SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator REVIEWED BY: Joe Rigdon, KDV SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving as part of tonight's Consent Agenda the issuance of General Obligation Improvement Bonds; Series 2010A, in the amount not to exceed $710,000 for 2010 Street Improvements. BACKGROUND INFORMATION: During the January 26, 2010, the City Council conducted a public hearing for the 2010 Street Improvements. Assistant City Engineer Stempski presented the proposed improvements, including scope of work, proposed approach and timeline, estimated project costs, estimated local improvement assessment for benefitting properties and pros and cons of selection of either bituminous or concrete curb. On June 1,2010 the City Council approved Resolution 2010-027, accepting the bids and awarding a contract for the 2010 street and water quality improvements to T.A. Schifsky & Sons Inc. The 2010 street and water quality improvements are scheduled to be completed by September 30, 2010. STAFF REPORT: The City is in its initial stage of financing the 2010 street and water quality improvements. The first step in this process is to approve, by resolution, the issuance of General Obligation Improvement Bond. RECOMMENDATION: Based upon the above background information and staff report, it is recommended that the City Council approve Resolution 2010-043, as part of tonight's Consent Agenda, authorizing the issuance of General Obligation Bond; Series 2010A. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item for future consideration, or further discuss and deliberation prior to -- page 1 -- City Council Meeting Approve issuance of G.O. Improvement Bond: Series 2010A September 7th, 2010 Consent Agenda Item # 5 taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: Move to approve Resolution 2010-043 approving the issuance of General Obligation Bond Series 2010A in the amount not to exceed $710,000 [as amended at tonight's meeting]." ATTACHMENTS: 1. Resolution No. 2010-043 2. Finance Plan Summary 3. Finance Director Certification Regarding Improvement Proceeding SUGGESTED ORDER OF BUSINESS (ifremoved from the Consent AeendO: Questions from Council to Staff Mayor Facilitates Call for Motion ..........„................ ............... . ........ ...... Mayor & City Council Discussion.. ............... .................. ........ ...... Mayor & City Council Action on Motion .......... ........... ..... . ................. ............ ..... Mayor Facilitates --page2-- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2010-043 RESOLUTION APPROVING THE ISSUANCE OF GENERAL OBLIGATION IMPROVEMENT BONDS; SERIES 2010A BE IT RESOLVED by the City Council of the City of Lake Elmo, State of Minnesota (herein, the "City"), as follows: 1, The City Council hereby finds and declares that it is necessary and expedient for the District to sell and issue its fully registered general obligation improvement bonds in the total aggregate principal amount of not to exceed $710,000 (herein, the "Bonds"). The proceeds of the Bonds will be used to fund various street improvement projects within the City and to fund the costs of issuing the Bonds. 2. The City Council desires to proceed with the sale of the Bonds by direct negotiation to Northland Securities, Inc. (herein, "NSI"), The. City Finance Director and City Administrator are hereby authorized to approve the sale of the Bonds in an aggregate principal amount of not to exceed $710,000 and to execute a bond purchase agreement for the purchase of the Bonds with NSI, provided that the true interest cost does not exceed 3,50%, 4. Upon approval of the sale of the Bonds by the City Finance Director and the City Administrator the City Council will take action at its next regularly scheduled meeting thereafter to adopt the necessary approving resolutions as prepared by the City's bond counsel. 5. NSI is authorized to prepare an official statement related to the sale of the Bonds, 6. If the City Finance Director and City Administrator have not approved the sale of the bonds to NSI and executed the related bond purchase agreement by December 31, 2010, this resolution shall expire. ADOPTED by the City Council of the City of Lake Elmo on September 7, 2010. Dean A. Johnston, Mayor ATTEST: Bruce A. Messelt, City Administrator - ' FINANCE PLAN SUMMARYi City of Lake Elmo, Minnesota 710,000 General Obligation Improvement Bonds, Series 2010A Prepared by: NORTHLAND SECURITIES 45 South 7th Street Suite 2000 Minneapolis, MN 55402 612-851-5900 800-851-2920 September 7, 2010 City of Lake Elmo, Minnesota S710,000 General Obligation Improvement Bonds, Series 2010A Financing Overview Proceeds from this bond issue will be used to fund the City's 2010 Street Improvement Projects. The estimated project cost total of $680,000 plus financing costs result in a financing requirement of $710,000. A detailed illustration of the sources and uses of funds is as follows: Sources & Uses Dated 11/01/2010 Delivered 11/01/2010 Sources Of Funds Par Amount of Bonds Total Sources Uses Of Funds Total Underwriter's Discount (1.960°A) Costs of issuance Deposit to Project Construction Fund Rounding Amount Total Uses $710,000.00 $710,000.00 13,916.00 12,895.00 680,000.00 3,189.00 $710,000,00 The estimated principal and interest is illustrated as Exhibit A. The debt is scheduled to be repaid through the years 2012 - 2021. The interest estimate is based on an assumed average rate of 1.79°4. The principal payment structure is based on the City's expectations of special assessment revenues and property tax collections to be received over the term of the Bonds. The special assessment revenue stream assumes the City will file $174,000 of assessments in 2010 for first collection in 2011 over a term of ten years at a rate of 5.00%. The estimated average annual tax levy for the project will be approximately $58,564 at the 105% requirement. The summary cash flow analysis detailing the revenues and tax levy component is illustrated in Exhibit B. NORTHLAND Page 2 SE C U RIT I ES Related Considerations Bank Qualified - We understand the City (in combination with any subordinate taxing jurisdictions or debt issued in the City's name by 501c3 corporations) does not anticipate issuing more than a total of $30,000,000 in tax-exempt debt during this calendar year. Therefore the bonds will be designated as "bank qualified" obligations puxsuant to Federal Tax Law if the Bonds are sold as Tax Exempt securities. Arbitrage and Rebate — We understand the City anticipates issuing $5,000,000 or less in tax-exempt bonds in calendar year 2010 and therefore any arbitrage earnings in the construction fund will be exempt from rebate. This exemption from rebate does not eliminate the need to comply with other arbitrage regulations governing the investment of bond proceeds and debt service funds. In particular, the City should become familiar with the requirements for maintaining a "bona fide" debt service fund. These requirements will be explained in the bond transcript following closing. The Bonds will be global book entry with a bank designated as the paying agent. As "paperless" bonds, you will avoid the cots of bond printing and annual registrar charges. The Paying Agent will invoice you for the interest semiannually and on an annual basis for the principal coming due. You will be charged only for paying agent/transfer agent services provided by the bank. This cost of services has been capitalized into the bond issue. Because the City's outstanding debt is more than $10.OM it is subject to full disclosure requirements of the Securities and Exchange Commission. Northland can assist the City in complying with these requirements. NORTHLANDOSECURITIES Page 3 Summary of Recommended Terms 1. Type of Bond Sale Negotiated 2, Bond Pricing Wednesday, October 13, 2010 3 Council Consideration Tuesday, October 18, 2010 at 7:00 p.m. 4. Statutory Authority The Bonds are being issued pursuant to Minnesota Statutes 429 and 475. 4, Repayment Term 5. Security 6. Prepayment Feature The Bonds will mature annually each February 1, 2012 - 2021. Interest on the Bonds will be payable on August 1, 2011 and semiannually thereafter on each February 1 and August 1. General obligation pledge of the City. The City expects to fund debt service from a combination of special assessments and property tax collections as previously discussed. The Bonds maturing February 1, 2018 — 2021 will be subject to prepayment on February 1, 2017 at a price of par plus accrued interest. 7. Tax Status Dorsey & Whitney, LLP 8, Credit Rating The City's general obligation debt is currently rated "AA" by Standard & Poor's rating service. We believe a credit rating will be cost effective for this issue and we will pursue a rating with S&P for the Bonds. Page 4 NORTHLANDSECURITIES EXHIBIT A Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/01/2010 - - 08/01/2011 7,741.88 7,741.88 02/01/2012 65,000,00 0.500% 5,161.25 70,16125 77,903.13 08/01/2012 4,998.75 4,998.75 02101/2013 70,000.00 0.500% 4,998.75 74,998.75 79,997.50 08/01/2013 - 4,823.75 4,823.75 02/01/2014 70,000.00 0.700% 4,823.75 74,823.75 79,647.50 08/01/2014 - - 4,578.75 4,578.75 _ 02/01/2015 70,000.00 1.000% 4,578.75 74,578.75 79,157.50 08/01/2015 - 4,228.75 4,228.75 _ 02/01/2016 70,000.00 1.350% 4,228.75 74,226,75 78,457.50 08/01/2016 3,756.25 3,756,25 02/01/2017 70,000.00 1.650% 3,756.25 73,756.25 77,512.50 08/01/2017 - 3,178.75 3,178.75 02/01/2018 70,000.00 1.850% 3,178,75 73,178,75 76,357.50 08/01/2018 - - 2,531,25 2,531.25 02/01/2019 75,000.00 2.050% 2,531.25 77,531,25 80,062.50 08/01/2019 - - 1,762,50 1,762.50 02/01/2020 75,000.00 2.250% 1,762.50 76,762.50 78,525.00 08/01/2020 .. - 918.75 918.75 02/01/2021 75,000.00 2,450% 918.75 75,918.75 76,837.50 Total $710,000.00 - $74,458,13 5784,458.13 Date And Tenn Structure Dated 11/01/2010 Delivery Date 11/01/2010 First Coupon Date 8101/2011 Average Life 5.856 Years Average Coupon 1.7909351% Net Interest Cost (NIC) 2.1256554% True Interest Cost (TIC) 2.1381724% NORTHLAND Page 5 ES EXHIBIT B Revenue vs D/S Levy Collection Cycle Less: Equals: Scheduled Assessment Debt Levy Debt Levy @ Date P+I Revenue Required 105% Certified Collected 02/01/2011 - - - - 02/01/2012 77,903.13 22,670.67 55,232.46 57,994.08 2010 2011 02/01/2013 79,997.50 22,671.04 57,326.46 60,192.78 2011 2012 02/01/2014 79,647.50 22,671.34 56,976,16 59,824.97 2012 2013 02/01/2015 79,157.50 22,671.10 56,486.40 69,310.72 2013 2014 02/01/2016 78,457,50 22,670.50 66,787.00 58,576,35 2014 2015 02/01/2017 77,512.50 22,670.64 54,841.86 57,583.95 2015 2016 02/01/2018 76,357.50 22,671.50 53,686.00 58,370.30 2016 2017 02/01/2019 80,062.50 22,670.90 57,391.60 60,261.18 2017 2018 02/01/2020 78,525.00 22,670.70 55,854.30 58,647.02 2018 2019 02/01/2021 76,837.50 22,670.62 54,166.88 56,875.22 2019 2020 Total $784,458.13 $226,709.01 $557,749.12 $585,636.58 *Assumes assessments of $174,000 for a term of 10 years at a rate of 5.00%. NORTHLAND Page 6 CURITIES STATE OF MINNESOTA COUNTY OF CITY OF FINANCE DIRECTOR CERTIFICATION REGARDING IMPROVEMENT PROCEEDINGS I, the undersigned, being the duly qualified and acting FINANCE DIRECTOR of the City of , Minnesota (the "City"), DO HEREBY CERTIFY that the resOlutions and other documents furnished to Dorsey and Whitney, LLP, in cormeetion with the 429 Improvement Proceedings for the issuance of the General Obligation Improvement Bonds, Series 2010A are true and correct copies of the original documents of -which are on file and of record in the office of the City. WITNESS my hand officially and the official seal of the City of Minnesota this day of , 2010 Finance Director SEAL LAKE i - ELMO MAYOR & COUNCIL cpmmtJN/Q47-191\( AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: 9/07/2010 CONSENT ITEM #: 6 MOTION as part of Consent Agenda Purchase of Equipment Related to Audio Visual Improvements for the Council Chambers Carol Kriegler, Project Assistant Bruce Messelt, City Administrato Ted Arbeiter, Director of Facilities and Technical Support, RWCC Ginny Holder, Lake Elmo Cable Commissioner Tom Bouthilet, Finance Director Carol Luczak, Program Support Assistant SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to authorize as part of tonight's Consent Agenda the purchase of production -related audio visual equipment; to include confidence monitors, to be installed on the east and west walls of the Council Chambers, a permanently -wired, gooseneck microphone for the podium, and incidental materials and supplies related to the installation of the equipment by the Ramsey Washington Cable Commission technical staff, BACKGROUND INFORMATION: A number of audio visual improvements were made in the Council Chambers over the past year. The goal of the equipment purchases and installation is to improve overall production and presentation quality and reliability. Goals of the improvement program include the reduction/elimination of technical difficulties, improved audio and picture quality, improved presentation capabilities, and the elimination of visible wiring/cables and related trip hazards. While many goals were largely accomplished, staff has identified opportunities for further improvement. STAFF REPORT: It is recommended that two 55" confidence monitors be purchased and installed on the east and west walls of the Council Chambers. The monitor on the west wall will provide the City Council with a convenient opportunity to view the program output that is being broadcast to viewers in their homes. This monitor will replace the TV located on the cart, which can then be made available for the purpose of serving an overflow crowd in the entrance lobby, -- page 1 -- City Council Meeting Purchase of Grant -Eligible Audio -Video Equipment for Chambers September 7th, 2010 Consent Agenda Item # 6 should the need arise. The monitor on the east wall will serve the same purpose for staff seated at the north wing of the Dias, In addition, this monitor will provide an additional viewpoint to be seen more comfortably by citizens in attendance. The purchase and hardware installation of the permanently -wired gooseneck microphone is intended to improve the audio quality of presenters at the podium. In the interest of compatibility and convenience, purchase of the monitors and microphone are recommended from Alpha Video, the 2009 improvement project vendor. Ted Arbeiter of RWCC has reviewed the purchase prices to ensure that the pricing is reasonable and competitive. FINANCIAL CONSIDERATIONS: The City is eligible to receive a reimbursement grant from the Ramsey Washington Cable Commission in an amount not to exceed $75,000 for the purchase and installation of production -related audio visual improvements for the Council Chambers. Audio visual improvements accomplished in 2009-did not exceed S50,000, leaving an ample balance for additional needed improvements. Pricing of the equipment is anticipated to be as follows: LG 55" HD LCD Confidence Monitors . ...... $1,749.00 each Shure 18" Gooseneck microphone $170.00 RECOMMENDATION: Based upon the above background information and staff report, it is recommended that the City Council approve as part of tonight's Consent Agenda the purchase of the above -denoted equipment and submission of a grant application for reimbursement for such. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda, table this item for future consideration, or further discuss and deliberation prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be: Move to approve the purcha,se of grant -eligible, production related audio visual equipment to include two confidence monitors, a gooseneck microphone and incidental components, materials and supplies related to their installation, at a cost not to exceed $5,000. 00 [as amended at tonight's meeting'. ORDER OF BUSINESS (if removed from Consent Aeendal: Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion ............. ...... . ....................... ..... Mayor & City Council Action on Motion......... ................... ,........... .................. ........ Mayor Facilitates -- page 2 — CITY OF LAKE ELMO AYOR & COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DIU 9/07/201 0 REGULAR ITEM #: 7 MOTION: Resolution 2010-044 2011 Proposed General Levy and Annual Budget Tom Bouthilet, Finance Director Bruce Messelt, City Administrator Joe Rigdon, Financial Consultant Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: Pursuant to State law regarding September 15th, 2010 adoption of the Preliminary 2011 General Levy, and subsequent to deliberations by and recommendation from the Budget & Finance Sub -committee, and Council discussion of the proposed 2011 General Levy and Annual Budget a this evening's Workshop, the City Council is asked to affirmatively consider and adopt the Preliminary 2011 Levy and Annual Budget. To do so, the Council motion and consideration/action should be to: Move to approve Resolution 2010-044 adopting the preliminary 2011 General Leil, and Annual Budget BACKGROUND INFORMATION: The City of Lake Elmo has both the legal and fiduciary responsibility under Minnesota State Statue to adopt a Preliminary 2011 General Levy by September 15th, 2010. Typically, the City Council also adopts a Preliminary Annual Budget at the same time. Following such adoption, the City Council may lower, but not raise the General Levy and a final Levy and Budget must be adopted by December 31st, 2010. SUBCOMMITTEE/STAFF REPORT: Attached for Council consideration is the proposed Preliminary 2011 General Levy and Annual Budget, The Budget & Finance Sub -committee evaluated several options before focusing on three specific scenarios, City Staff will present and review the proposed Preliminary General Levy and Budget scenarios with the City Council at a Workshop prior to tonight's meeting. A detailed Subcommittee/Staff Report is also attached The Budget & Finance Sub -committee is recommending affirmative Council consideration of Scenario C, which presents a fiscally austere budget with only a marginal increase in the overall tax rate, due in large part to efforts to recoup lost local government aid from the State of -- page J -- City Council Meeting Preliminary 2011 General Levy and Annual Budget September 7th, 2010 Regular Agenda hem #7 Minnesota, increasing debt service for continuation of the City's street reconstruction program, and a decline in overall taxable market value by approximately 5% RECOMMENDATION: It is recommended that the City Council conduct its Budget Workshop prior to tonight's meeting, receive City staff's presentation, and review the recommendations of the Budget & Finance Sub -committee. Upon completion of this and any additional discussion or public input at tonight's meeting, it is recommended that the City Council pass Resolution 2010- 044, thereby approving the Preliminary 2011 General Levy and Annual Budget by undertaking the follow motion: "Move to approve Resolution 2010-044, adopting the Preliminary 2011 General Levy and Annual Budget." Alternatively, the City Council does have the authority to adjust the Preliminary 2011 General Levy and Annual Budget, either tonight or prior to September 15th, 2010. The City Council may also continue to modify its final Levy and Budget during subsequent actions prior to December 31st, 2010. However, the City may not increase its Tax Levy higher than that submitted to Washington County by September 15th, 2010, thereby constraining somewhat major increases in the City's budget. It should also be noted that both the Annual Budget and the forthcoming 2011-2015 CIP can be amended and/or modified by the City Council during the 2011 fiscal year. To make adjustments at tonight' s meeting, the suggested motion would be: "Move to approve Resolution 2010-044, adopting the Preliminary 2011 General Levy and Annual Budget has amended at tonight's meeting]. ATTACHMENTS: 1. Resolution 2010-044 2. Subcommittee/Staff Report 3. Preliminary 2011 Budget 4. Preliminary 2011 General Levy alysis SUGGESTED ORDER OF BUSINESS: Introduction Bruce Messelt, City Administrator Staff Report/Presentation ....... Tom Bouthilet, Finance Director Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates -- page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2010-044 RESOLUTION APPROVING PROPOSED 2010 TAX LEVY, COLLECTIBLE IN 20 PROPOSED 2011 BUDGET WHEREAS, the City Council has conducted budget council and committee meetings; WHEREAS, the,City is requited to adopt a proposed budget for payable 2011 and certified its proposed property tax levy for payable in 2011, BE IT RESOLVED that the City adopts the proposed 2011 Budget, BE IT FURTHER RESOLVED by the Council of the City of Lake Ehno, County of Washington, Minnesota that the following proposed sums of money be levied for the current year, collectible in 2011, upon taxable property in the City of Lake Elrno, for the following purposes: Total General Fund Levy $ 2,409,867 Total G.Q. Debt Levy $ 304,656 2010 MVHC Unallotment Levy $ 37,518 2011 MVHC Unallotment Levy S 37.518 Total Levy $ 2,789,559 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Washington County, Minnesota. ADOPTED, by the Lake Elmo City Council on the 7th day of September, 2010, Dean A. Johnston Mayor ATTEST: Bruce Messelt City Administrator City of Lake Elmo Subcommittee/Staff Report: 2011 Budget and Property Tax Scenarios September 7, 2010 Using Scenario C (see below), the preliminary General Fund budget for 2011 is balanced with $2,919,325 revenues and $2,919,473 expenditures and transfers out. A General Fund property tax levy of $2,409,867 is included in the 2011 revenues budget, as well,as estimated levies for the Market Value Homestead Credit (MVHC) cuts of 2010 and 2011. Various taxing scenarios were developed as part of the 2011 budget process and are described below (also , see attachments). A 5% decrease in overall property tax capacity was assumed in all scenario projections. SCENARIO A: Levy to Levv Limit: Levy Back 2010 & 2011 Cuts: 2010 Bonds Over 10 Years This scenario increases the General Fund property tax levy from $2,360,790 in 2010 to 2,409,867 in 2011. This increase of $49,077 includes an implicit price deflator of 1.68% contained in the State's levy limit calculation, as well as increases for the number of homes in the City and increases for new commercial/industrial valuation. Additionally, allowable special levies to recover the City's 2010 MVHC ratified unallotment cut of approximately $37,518 and the 2011 MVHC cut of approximately $37,518 are included. A new special debt service levy of an estimated $57,994 for first year payments on forthcoming 2010 general obligation (GO.) street improvement bonds was also included, using a 10 year repayment schedule. The overall tax rate would increase from 20,479% in 2010 to 22.583% in 2011, or 10. Property owners with no market value change from 2010 to 2011 would experience a 10.3% increase in City property taxes, while property owners with a 5% decline in market value would experience a 4.8% increase in City property taXes. SCENARIO B: Levy to Levv Limit: Levy Back 2010 Cuts Only: 2010 Bonds Over 10 Years This scenario is the same as Scenario A, but excludes the approximate 2011 MVHC cut of $37,518, The overall tax rate would increase from 20479°/D in 2010 to 22.269% in 2011, or 8.7%. Property owners with no market value change from 2010 to 2011 would experience an 8.7% increase in City property taxes, while property owners with a 5% decline in market value would experience a 3.3% increase in City property taxes. -- page 1 -- SCENARIO C: Levv to Levv Limit: Levv Back 2010 & 2011 Cuts: 2010 Bonds Over 10 Years: Reduce 2004A Bonds Levy This scenario initially reverts back to Scenario A by reinstating_the levy for the estimated 2011 MVHC cut of $37,518. Additionally, in this scenario the 2004 G.O. Capital Improvement Plan Bonds property tax levy for 2011 is reduced from $220,000 to $140,000, or a decrease of $80,000. This reduction would be contingent upon Council approval of the transfer of $200,000 of unspent bond proceeds from the City Facilities capital projects fund to the associated 2004 G.O. Capital Improvement Plan Bonds debt service fund. The $200,000 transfer would reduce the 2004 bonds previously scheduled levy over the next 5 years as follows (not including the impacts of a potential refunding of the bonds): Previously Levy Scheduled Revised Reduction./ Levv Levy Transfer 2011 $220,000 $140,000 $80,000 2012 $220,000 $160,000 $60,000 2013 $220,000 $180,000 $40,000 2014 $220,000 $200,000 $20,000 2015 $220,000 $220,000 $0 Under this scenario, the overall tax rate would increase from 20.479% in 2010 to 21.914% in 2011, or 7.0%. The debt levy reduction of $80,000 would not affect the General Fund, but would simply reduce the overall property tax levy. Property owners with no market value change from 2010 to 2011 would experience a 7.0% increase in City property taxes, while property owners with a 5% decline in market value would experience a 1.7% increase in City property taxes. —page 2 -- City of Lake Elmo Budget 2011 2009 2010 2011 2010 Amended 2009 2010 Year -to -Dale Preliminary to 2011 Description Budget Actual Budget (07/31(101 Budget Change GENERAL FUND SUMMARY Revenues bv.Classl0cation Property Taxes/FranchlsdFees $2,372,630 $2,307,867 $2,427,971 $1,237,758 $2,493,405 2,7% Licenses and Permits $212,555 $225,164 $167,760 $132,078 $167,960 6.5% Intergovernmental $145,025 $165,708 $126,250 $94,310 $126,249 0.0% Charges for Services $11,850 $13,389 $7,900 $9,805 ' $10,400 31,6% Fines $52,000 $54,052 $52,000 $35,538 $52,000 0.0% Other $98,000 $123,038 $77,130 $9,031 $69,379 •10.C% Total Revenues $2,892,060 82,8139,218 $2.849,011 $1,518,519 $2,919,473 2.5% Other Flnanclno Sources Transfers In $0 $0 $0 $0 $0 N/A Total Other Financing Sources $0 $0 $0 $0 $0 N/A Total Revenues and Other Financing Sources $2,892,060 $2,889,218 $2,849,011 $1,518,519 $2,919,473 2,5% Exoendltures by Proorarr General Government . $980,269 $929,955 $970,020 $524,113 $972,389 0.2% Public Safety $1,174,310 $988,080 $1,069,704 $257,416 $1,070,422 0.1% Public Works $520,338 $430,833 $499,933 $256,839 $501,439 0.4% Culture & Recreation $217,143 $165,643 $191,104 $132,397 $193,243 1.1% Total Expenditures $2,892,060 $2,514,511 $2,730,161 $1,170,764 $2,737,473 0,3% Other Financino Use Transfers Our $349,735 $349,735 $118,850 $126,850 $182,000 53.1% Total Other Financing Uses $349,735 $349,735 $118,850 $126,850 $182,000 $1 Total Expenditures and Other Financing Uses $3,241,795 $2,864,247 $2,849.011 $1,297,614 $2.919,473 2,5% Net Change in Fund Balance ($349,735) $24,971 $0 $220,905 r:_:=:i>:...` r 3a 4 1p? N/A General Fund Balance Fund Balance, Beginning of Year Net Change in Fund Balance Fund Balance, Ending of Year 92,410,040 $2,410,840 $2,435,811 $2,435,811 $2,435,811 0.0% ($349,735, $24,971 $0 $220,905 $0 N/A $2,061,105 $2,435,811 $2,435,811 $2,656,716 $2,435,811 0.0% 2-2 City of Lake Elmo Budget 2011 Account Number Description GENERAL FUND 6vonteo Properly Taxes/Franchise Fees 101-000-0000-31010 Current Ad Valorem Taxes 1 01-000-000-3101 0 2008 MVHD Unallonnent Recovery 101-000-0000-31010 2009 MVHC Unallotment Recovery 101-000,0000-31010 2010 MVHC Cut Recovery 101-00D-0000-31010 2011 MVHC Cut Recovery 101-000-0000-31010 MVHC State Unellolmenl/Cut 101-000-0000-31020 De Unguent Ad Valorem Taxes 101-00D-0000-31030 Mobile Home Tax 101400D-0000-31040 Fiscal Disparities 101.003-0000-31910 Penally & Interest on Taxes 101-000-0000-33820 Graver Tax 101-000-0000-33622 Cable Franchise Revenue Total Properly Taxes/Franchise Fees Licenses and Permits 1014300-0000-32110 101-000-0000-32180 101-000-0030-32181 101.00041000-32183 101.000-0000-32184 1 01-0007D00D-32210 1 01-000-0000-32220 1 01-000-D000-32230 101i-000-0000.32231 101-000-0000-32240 101--000-0000-32250 101-000-0009-32260 101-000-0000-34104 Liquor License IN astehauler License General Contractor License Heating Conlraotor License BleektoppIng Contractor 1-1cense Building PesmIls Healing Permits Plumbing Permits Sewer Permits Animal License Utility Permits Burning Permit Plan Cheek Pees Total Licenses and Permits Intergovernmental 101-000,0000-33401 1 01-D0D-0000-3340 2 101400-0000-33418 101-000-0000-33420 101-000-0000-33422 101-000-0000-33426 101-000-0000-33621 Total intergovernmental Charges for Services 161 -000-0000-341 03 - 101-000-0000-34105 101-000-0000-34107 101-000-0000-34109 101-000-0000-34111 local Government Aid Homestead Credit Aid MSA - Maintenance State Fire Ald PERA Ald Miscellaneous State Grants Recycling Grant Zoning &Subdivision Fees Sale at Copies, Books, Maps Assessment Searches Clean Up Days Cable Operation Reimbursement Total Charges for Services Fines 101-000-0000-35100 Fines Total Fines Other 101-000-0000-38200 101-000-0000-3621 0 101-000-0000-36230 Miscellaneous Revenue interest Earnings Donations Total Other Total Revenues Other Fins echo Sources 101-000-0 000-39200 Transfer In Tote, Other Financing Sources Total Revenues and Other Financing Sources 2009 Amended Budget 2009 Actual 2010 Budget 2010 Year -to -Date 107/31101 2011 Preliminary Budget 2010 to 2011 Chanae $2,332,130 $2,048,100 $2,360,790 81,072,280 $2,409,867 2.1% $0 $0 $19,385 $0 $0 -100.0% $0 $0 $35,475 $0 $0 -100.0% $0 $0 $0 $0 $37,51 B N/A $0 $0 $0 $0 $37,51 B N/A $0 $0 ($33,759) $0 ($37,518) N/A $0 848,142 $0 $35,192 $D NIA 98,000 $7,820 $8,000 91,590 $8,00D 0.0% $0 $103,791 $0 $90,493 $D NIA $0 $2,110 $0 $2,858 $0 NIA $2,500 92,998 $3,100 $0 $3,100 0.0% $30,000 $34,918 935,000 $35.367 $35.000 0.0% $2,372,630 $2.307,867 $2,427,971 $1.237.758 $2,493,485 2.710 $7,200 $7,200 $7,200 $750 97,200 0.0% $500 $1,385 $1,000 $230 91,000 0.0% $1,500 93,080 $1,800 $3,250 $2,000 11.110 $795 $80 $200 $0 $100 50.010 $60 So $60 $0 $60 0,0% $140,000 $139,825 91 00,00D $80,137 9110,000 10,0% $4,500 $10,209 $3,003 $4,971 $3,000 0.0% $4,500 85,804 $3,000 83,78.1 $3,000 0.010 81,500 $371 $50D $561 $500 0.0% $2,000 $2,121 $2,00D 92,737 $2,100 5.0% 94,000 $17,573 $8,00D 94,520 $6,000 0.010 $1,000 $1,065 91,000 $1,060 $1,000 0,0% $45,000 $36,553 932,003 $30,032 $32,000 0.010 $212.555 $225,104 9157,783 $132,075 $167,960 6.510 $0 $0 $0 $0 $0 N/A $0 $8,015 $0 $0 $0 NIA $67,275 $88,797 $88,500 $77,347 $68,500 0.0% $60,000 $36,217 $40,000 $0 $40,000 0.0% $2,750 $2,749 82,750 $1,375 $2,749 0,010 $0 $16,454 $0 $D $0 N/A $15,000 916,476 $15,000 $15,588 $15,000 0.0% $145,025 $165,708 $126,250 $94,310 $126,249 0,0% $4,000 95,471 $1,000 $4,370 $4,000 300.0% $3D0 $204 $300 $72 9200 -33.311. $150 $391 $200 $255 $200 0.0% $5,000 $4,367 $4,000 $3,425 $4,000 0.0% 52,400 91,256 92,400 91,6133 $2,000 -16.79- $11,850 $13.389 $7,900 $9,805 $10,400 31.610 $52,000 $54,052 852,000 $35,538 $52,000 0.09-, $52,000 $54,052 952000 $35,538 $52,000 0,09- $18,000 $41,827 $17,130 91 ,00s $11,379 -33,0% $80,000 $72,711 $60,000 So $50000 -16.7% $0 $8.5D0 $0 $8.022 $8,000 N/A $98,000 $123,038 $77,130 $9.031 069379 •1 0.0% $2.092,060 $2,089,218 $2,849,011 51,5113,519 $2,919,473 2.5% $0 $0 $0 $0 $D NIA $0 $0 $0 $0 $0 N/A $2,892,080 92,868 215 $2.849,011 $1,618,519 $2,919,473 2-6 City of Lake Elmo Budget 2011 Department Number Description GENERAL FUND Exoendltures bv Prooram & Department General Government 2008 Amended Budget 2010 2011 2010 2009 2010 Year -to -Date Preliminary to 2011 Actual Budget (07/31/10) Budget Change 1110 Mayor & Council $33,892 $32,924 $33,992 $14,927 $33,992 0.0% 1320 Administration $466,192 $427,520 $469,515 5250,287 $474,298 1.0% 1410 Elections $1,000 $1,101 $11,950 $986 $1,350 .88,7% 1450 Communications $56,364 $47,023 $55,317 $27,483 $58,263 5.3% 1520 Finance $107,121 $111,037 $105,876 $92,971 $108,061 2,1% 1910 Planning & Zoning $202,857 $211,277 $182,620 $92,406 $186,930 2.4% 1930 Engineering Services $72,000 $55,402 $70,000 $26,065 $70,000 0,0% 1940 City Hall $40,943 $43,573 $40,750 518,978 $39,475 -3.1% Total General Govemment $980,269 $929,955 $970,020 $524,113 $972,369 0.2% Public Salety 2100 Police $466,950 $470,605 $474,935 $0 $483,765 1.916 2150 Prosecution $55,000 $44,888 $51,000 $22,935 $51,000 0,016 2220 Fire $390,930 $339,655 $377,855 $177,720 $375,704 -0.6% 2250 Fire Relief $60,000 $36,217 $57,864 31,000 $47,175 -18.5% 2400 Building Inspection $188,580 $86,382 $95,200 $45,957 $97,428 2.3% 2500 Emergency Communications $0 $0 $0 $5,250 $2,500 N/A 2700 Animal Control $12.850 $10,345 $12. 850 $4,554 $12,850 0.0%, Total Public Safely $1,174,310 $988,080 $1.069,704 $257,416 $1,070,422 0.1% Public Works . . 3100 Public Works $324,978 $266,573 $306,333 $156,202 $297,939 .2...7% 3120 Streets $78,860 $49,306 580,600 $22,088 $78,000 .3.116 3125 ice & Snow Removal $63,500 $64,416 ' $63,500 $59,407 $76,000 19.7% 3160 Street Lighting $24,060 $22,459 $24,000 $11,209 $24,000 0.0% 3200 Recycling $15,000 $10,196 $15,000 $944 $15,000 0.0% 3250 Tree Program $14,000 $17,882 $10,000 $0,988 $10,500 5.0%, Total Public Works $520,338 $430,833 $499,333 $258,839 $501,438 0.4% Culture & Recreation 5200 Parks & Recreation $217.143 $185,643 $191,104 $132,397 $193,243 1.1%, Total Culture & Recreation $217,143 $185,543 $191.104 - $132,397 $193,243 1.1% Total Expenditures $2,892,060 $2,514,511 $2.730.161 $1,170,764 $2,737,473 0.3% Other Financino Uses Transfers Out 9349,735 $349,735 $118,850 $126,856 51e2,090 53.1%, Total Other Financing Uses $349,735 $349,735 $118,850 $126,850 $182,000 $1 Total Expenditures and Other Financing Uses $3,241,795 $2,864,247 $2,849,011 $1.297,814 $2,919.473 2.516 Expenditures by Classification Personnel Services $1,306,897 $1,034,210 $1,171,776 $594,832 $1,175,324 0.316 Supplies $183,830 $133,048 $181,400 $93,135 $189,300 4.4% Other Services and Charges $1,401,333 $1,347,253 $1,376,985 $482,797 $1,372,849 -0.3% Capital Outlay $0 $0 $0 $0 $0 N/A Total Expenditures $2,892,060 $2,514,511 $2,730061 $1,170,764 $2,737,473 0,316 Transfers Out $349,735 $349,735 $118,850 - $126,850 $182.000 53,1% Total Expenditures and Other Financing Uses $3,241,795 $2,564,247 $2,849011 $1,297.614 $2.919,473 2.5% 2-7 City of Lake Elmo Budget 2011 2009 Amended Account Number Description Budget 1110 Mayor & Council Personnel Services 2010 2011 2010 2009 2010 Year -to -Date Preliminary to 2011 Aolual Budget M/31 /101 Budget Change 101.410-1110.41030 Part-time Salaries $16,435 $16,435 $16,435 - $8,218 $18,435 0.0% 101-410-1110,41220 FICA Contributions $1,019 $922 $1,019 $509 $1,019 0.0% 101-410-1110-41230 Medicare Contributions $238 $216 $236 $119 $238 0.0% To1a1Personnel Services $17,692 $17,573 $17,692 $8,846 $17,692 0.0%, Other Services and Charges 101-410-1110-43310 Mileage $1,000 $586 $1,000 $0 $1,000 0.0% 101-410-1110-44300 Miscellaneous $2,000 $3,350 $2,000 $518 $2,000 0.0% 101-410-1110-44330 Dues & Subscriplions $9,800 $9,939 $9,1300 $3,987 $9,800 0.0% 101-410,1110-44370 Conterencies & TrainIng $3,500 $1,477 $3,500 $1,576 $3,500 0.0% Total Other Services and Charges $16,300 $15,351 $16,300 $6,081 $16,300 0.0%. 1110 Total Mayor a Council $33,992 r $32,924 $33,992 _ $14,927 $33,992 0.0% 2-21 City of Lake Elmo Budget 2011 Account Number 1320 Personnel Services 101-410-1320-41010 101-410-1320-41210 101-410-1320-41215 101-410-1820-41220 101-410-1320.41230 101-410-1320-41300 101-410-1320-41510 Description Administration Full-time Salaries PENA Contributions ICMA Employer Contributions FICA Contributions Medicare Contributions Haab hi/Dental insurance Workers Compensation Total Personnel Services Supplies 101-410-1320-42000 Office Supplies 101-410-1320-42030 Printed Forrns Total Supplies Other Services and Charges 101-410-1320-43040 Legal Services 101-410,1320-43100 Assessing Services 101-410-1320-43220 Postage 101-410-1320-43310 Mileage 101-410-1320-43510 Legal Publishing 101-410.1320-43610 insurance 101-410-132044300 Miscellaneous 101-410-1320-44330 Dues & Subscriptions 101-410-1320-44350 Books 101-410-1320.44370 Conferences& Trebling 101-410-1320-44380 Staff Development Total Other Services and Charges 1320 Total Administration 2009 Amender/ Budget 2009 Actual 2010 Budget 2010 Year -to -Date 1071311101 2011 Preliminary Budget 2010 to 2011 Change $225,913 $206,949 $220,753 $118,391 $221,094 0.2% $15,249 $12,143 $15,453 $4,341 55634 -44,1% $0 $1,791 $0 $3,799 $7,305 NIA 514,007 $12,603 $13,687 $7,240 $13,708 0.2% $3,276 $2,948 $3,201 $1,693 $3,206 0.2% $31,685 $23,738 $36,680 $22,389 $38,682 5.5% $2,212 $1,843 $1,741 81,921 $2,579 48.1%, $292,342 $262,015 $291.515 5159,754 $295,298 1.3% $8,000 $5,852 513,000 $2,034 $7,500 $0 $819 $0 $466 $1,000 N/A $8,000 56,571 $8,000 $2,491 $8,500 6,3% $60,000 $45,882 $60,000 $26,968 $60,000 0.0% $44,000 $44,280 $45,500 $14,000 $45,500 0.0% $6,000 $3,500 57,000 $2,000 $7,500 7.1 % $4,000 $316 $3,500 $1,141 $3,500 0 ,0 °A, $0 $229 $0 $0 $0 N/A $35,350 $39,301 $39,500 $38,663 $39,500 0.0% $5,000 $22,258 Km° $729 $6,000 0.o% $4,000 $2,233 $4,000 $2,020 $4,000 0.0% $0 $35 $0 $0 $0 N/A $3,500 $902 53,600 $2,499 $3,500 0.0% $2,000 $0 $1,000 $125 $1,000 0.0% $165,850 51 68,934 $170,000 $88,042 $170,500 0.3% $466,192 $427,620 $469,515 $250,287 $474,298 1.0% 2-21 City of Lake Elmo Budget 2011 Account Number 1410 Personnel Services Elections Description 101-410.1410-41030 Part-1Ime Salaries 101-410-1410-41220 FICA Contributions 101-410-1410-41230 Medicare Contributions Total Personnel Services Supplies 2009 2010 2011 2010 Amended 2009 2010 Year -to -Date Preliminary to 2011 Budget Actual Budget (07/31/10) Budget Change $0 $0 $10,000 $0 $0 -100.0% $0 $0 $0 $0 $0 N/A $0 $0 $0 $0 $0 N/A $0 $0 $10,000 $0 $0 -100.0%. 101-410-1410-42000 OfUce Supplies $0 $161 $250 $56 $0 .100.0% 101-410-1410-42030 Prinl9dForms $0 $0 $360 $0 $0 -100.0% Total Supplies $0 $161 $600 $56 $0 -100.0% Other Servloes and Charges 101-410-1410-44300 Miscellaneous 101-410-1410-44370 Conferences & Training TOW Other Services and Charges Capital Outlay 101-410-1410-4 5800 Other Equipment $0 $0 $0 $0 $0 N/A, Total Capital Outlay $0 So $0 $D $0 N/A, 1410 Total Elections $1,000 $1,101 - $11,950 $996 $1,350 $1,000 $940 $1,350 $940 $1,350 0.0°/0 $0 $0 $0 $0 $0 NIA $1,000 $940 $1,360 4940 $1,350 0.0%. 2-21 City of Lake Elmo Budget 2011 Account Number 1450 Personnel Services 101-410-1450-41010 101-410-1450-41210 101-410-1450-41220 101-410-1450-41230 101-410-145041300 101-410-1450-41510 Description Communications Full -lime Salaries PERA Contributions FICA Contributions Medicare Centribulions Health/Dental Insurance Workers Compensation Total Personnel Services Other Services and Charges 101:410-1450-43090 Newsletter 101-410-1450-43180 Inlormation TechnologyANab 101-410-1450-43510 Public Notices 101-410-1450-43620 Cable Operations Total Other Services and Charges 1450 Total Communications 2009 Amended Budget 2009 Actual 2010 Budget 2010 Year -to -Dale (07/31/101 2011 Preliminary Budget 2010 to 2011 Change $14,060 $7,888 $10,920 $3,696 $11,139 2.0% $949 $532 $764 $25B $806 6.6% $872 $4B9 $677 $229 $691 2,1% $204 $114 $158 $54 $162 2.5% $0 $0 $0 $0 $0 N/A $779 $649 $398 $430 5563 41.5% $16,664 $9,672 $12,917 $4,668 513,362 3.5% $3,500 56,038 $5,400 $2,395 $5,400 0,0% $27,000 $25,345 $29,000 $17,796 $31,500 8.6% $5,000 $820 $4,000 $876 $4,000 0,0% $4,000 $3,149 54,000 81,948 $4,000 0.0%. $39,500 537,251 $42.400 $22,815 $44,900 $56,364 ...,.. $47,023 855,217 $27,483 558,263 5.3% 2-21 City of Lake Elmo Budget 2011 Account Number 1 520 Personnel Services 101-410-152D-41010 1D1-410-1520-41210 101 -410-152D-41220 101-4101520-41230 101-410-1520-41300 101-410-1520-41420 101-410-1520-41510 Description Finance Full-time Salaries PERA Conlributions FICA 0 onlributIons Medicare Contributions Health/Dental Insurance Unemployment Benefits Workers Compensalion Total Personnel Services Supplies 101-410-1520-42000 Office Supplies 101-410-1520-42030 Printed Forms Total Supplies Other Services and Charges 101-410-1520-43010 101-410-1520-43150 101-410-1520-43310 101-410-1520-44300 101-410-1520-44330 101-410-1520-44350 101-410-1520-44370 Audit Services Contract Services Mileage MIscellaneous Dues & Subscriptions Books Conferences & Training Total Other Services and Charges 1620 Tole' Finance 2009 Amended Budget $36,134 $2,439 $2,240 $524 $4,052 $D $182 $45,571 $500 $0 5500 $28,000 $30,000 $400 $2,000 $100 $200 $350 $61.050 $107.121 2009 Actual $34,191 $2,308 $2,107 $493 $1,477 $0 $152 $40,727 so $0 50 $27,920 $39,417 $0 $2,972 $0 $0 $0 $70,310 2010 Budget $34,060 $2,354 $2,112 $494 $3:915 $0 $161 $43,126 $500 $0 $500 $20,500 $30,000 $260 $2,000 $100 $100 $300 $62,250 $111,037 $105,676 2-21 2010 Veen -to -Date (07/31/10) $19,126 $1,337 $1,178 $276 $2,474 $0 $176 $24567 50 $0 $0 $21,000 $44,758 $0 $2,646 $0 $0 $0 $68,404 .$92,971 2011 2010 Preliminary - to 2011 Budget Change $34,741 $2,519 $2,154 $504 $4,114 $0 $279 $44,311 $500 $0 $500 $29,500 $30,000 $250 $3,020 $100 $100 $300 $63,250 2.0% 5.7% 2.0% 2.0% 5.1% N/A 73.3%, .2.7% 0,0% 0.0% 0.0% 0.0% 0.0% 50.0% 0.0% 0.0% 00% N/A 1.6% $106,061 2.1%. City of Lake Elmo Budget 2011 Account Number 1910 Personnel Services 101-410-1910-41010 101-410-1910-41210 101-410-1910-41220 101-410-1910-41230 101-410-1910-41300 101-410-1910-41510 Description Planning & Zoning Full-time Salaries PERA Contributions FICA Contributions Medicare Contributions Health/Dernal insurance Workers Compensation Total Personnel Services Supplies 101-410-1910-42000 Office Supplies 101-410-1910-42030 Printed Forms Total Supplies Other Services and Charges 101-410-1910-43020 101-410-1910-43030 101-410-1910-43040 101-410-1910-43150 101-410-1910-43310 101-410-1910-44300 101-410-1910-44330 101-410-1910-44350 101-410-1910-44370 Comprehensive Planning Engineering Services Legal Services Contract Services Mileage Miscellaneous Duos & Subscriptions Hooks Conferences & Training Total Other Services and Charges 1910 Total Plannin Z ning 2009 Amended Budget $115,512 $7,797 $7,162 $1,675 $25,979 $582 $158,707 $2,750 $0 $2,750 $20,000 $8,000 $0 810,000 $1,000 $500 $500 $0 $1,200 $41,200 $202,657 2009 Actual $103,281 $6,953 $6,139 $1,436 $19,608 $485 $137,882 $119 $22 $141 82,186 $33,632 $1,177 $34,334 $0 $123 $305 $212 $1,285 $73,253 2010 Budget $102,285 $7,159 $6,340 $1,483 $25,138 $485 $142,870 $2,000 $0 $2,000 $15,000 $10,000 $0 $10,000 $500 $500 $500 $250 $1,000 $37,750 $211,277 $182,620 2010 2011 Year-M-Date Preliminary (07/31/101 Budget $54,334 $3,614 $3,233 $756 $12,292 $526 $74• 755 $88 $0 $88 $0 $13,909 $0 $2,415 $0 $19 $496 $0 $725 $17,563 2010 to 2011 Change $104,312 2.0% $7,563 5.6% $6,467 2,0% $1,513 2.0% $26,487 5.4% $838 72.8%, $147,180 3.0% $2,000 0.0% $0 N/A $2,000 0.0% $15,000 0.0% $10,000 0.0% $0 N/A $10,000 0.0% $500 0,0% $500 0.0% $soo 0.0% $250 0.0% $1,000 0.0% $37,750 00% $92,406 $186,930 2 4% City of Lake Elmo Budget 2011 2009 2010 2011 2010 Amended 2009 2010 Yeatuto-Date Preliminary to 2011 Account Number Description Budge! Actual Budget (D7131/10) Budget Change 1930 Engineering Services Other Services and Charges 101-410.1930-43030 Engineering Services $72,000 $55,402 $70,000 $26,065 $70,000 Total Other Services end Charges $72,000 $55,402 $70.000 $25,005 $70,000 1930 Total Engineering Services $72,000 $55,402 $70,000 $25,055 $70,000 2-21 0.0% 0.0%, 00% City of Lake Elmo Budget 2011 2009 2010 2011 2010 Amended 2009 2010 Year -to -Date Preliminary to 2011 Account Number Descrintion Budget Actual Budget fe7f31/10) Budget Change 1940 City Nall Supplies 101-410-1940-42110 Cleaning Supplies $550 $765 $650 $280 $550 0.0% 101-410-1940-42230 Building Repair Supplies $1,000 $6 $1,000 $160 $1,000 0.0%, Total Supplies $1,650 $771 $1,550 $440 $1,550 0.0% Other Services and Charges 101-410-1940-43210 Telephone $8,390 $7,941 $8,400 $4,264 $7,125 -15.2% 101-410-1940-43610 Electric Utility $12,221 $11,127 $12,500 $4,354 $12,500 0.0% 101-410-1940-43840 Refuse $1,782 $1,244 $1,300 $518 $1,300 0.0% 101.410-1940-44010 Repairs/Mani Contractual Bldg $10,000 $14,551 $11,000 $7,758 $11,000 0.0% 101-410-1940.44040 Ropairs/Maint Contractual Egpl $6,000 $7,784 $5,000 $974 $5,000 0.0% 101-410-1940-44300 Miscellaneous $1,000 $154 $1,000 $670 $1,000 0.0% Total Other Services and Charges $39,393 $42,801 $39,200 $18,538 $37,925 -3.3% 1940 Total City Hall $40,943 $43,573 840.759 $18,978 $39,475 -3.151 2-21 City of Lake Elmo Budget 2011 Account Number 2100 Police Description 2009 Amended Budget 2010 2011 2010 2009 2010 Year -to -Date Preliminary to 2011 Actual Budget 107/31/101 Budget Change Other Services and Charges 101-420-2100-43150 Law Enforcement Contract $466,960 $470,605 '$474,935 $0 $403,765 Total Other Services and Charges $466,950 $470,605 $474,935 $0 $483,755 1.9% 2100 Total Police $486,950 $470,605 $474,935 $0 $483,765 1,9% 2-37 City of Lake Elmo Budget 2011 Account Number 2150 Description Prosecution 2009 2010 2011 2010 Amended 2009 2010 Year -to -Date Preliminary 10 2011 Budget Actual Budget (07/31/10) Booklet Change Other Services and Charges 101-420-2150-43045 Attorney Criminal $55,000 $44,968 $51,000 $22,936 $51,000 0.0%, Total Other Services and Charges $55,000 $44,668 $51,000 $22,935 $51,000 0.0% 2150 Total Prosecution $55,000 $44,903 $51,000 $22,936 $51,000 0.0% 2-37 City of Lake Elmo Budget 2011 Account Number 2220 Fire - Personnel Services 101-420,2220-41010 101-420-2220-41030 101-420-2220-41210 101-420-2220-41220 101-420-2220,41230 101-420-2220,41300 101-420-2220-41420 101-420-2220-41510 -Description Full -time -Salaries Part-time Salaries PERA Contributions FICA Contributions Medicare Contributions Heaith/De ntal Insurance Unemployment Benefits Workers Compensation Total Personnel Services Supplies 101,420-2220-42000 101-420-2220-42030 .101-420-2220-42000 101-420-2220-42090 101-420-2220-42120 101-420-2220-42210 101-420-2220-42230 101-426-2220-42400 Tolal Supplies Office Supplies Printed Forms EMS Supplies Fire Prevention Fuel, Oil end Fluids Equipment Parts Building Repair Supplies Small Tools & Equipment Other Services end Charges 101-420-2220-43050 101-420-2220-43210 101-420-2220-13230 101-420-2220-43310 101-420-2220-43630 101-420,2220-43810 101-420-2220-43840 101-420-2220-44010 101-420-2220-44040 101-420-2220-44170 101-420,2220-44300 101-420-2220-4433D 101-420-2220-44350 101-420-2220-44370 Physicals Telephone Radio Mileage Vehicle Insurance Electric Utility Refuse Repairs/Meld Bldg RepaIrs/MaInt Eqpt Uniforms Miscellaneous Dues & SUbScriptIons Books Conlerences & Training Tolal Other Services and Charges Capital Outlay 101-420-2220-45800 Equipment Total Capital Outlay 2220 Total Fire 2008 Amended Budget 2009 Actual 2010 2010 Year -to -Date Budget (07/31 /10) 2011 Preliminary Budget $65,758 863,534 $63,803 $35,532 $64,701 0110,00 $76,349 $110,000 528,597 $100,000 $9,272 $8,932 $8,669 $4,858 $9,008 $7,114 $4,960 $7,106 $1,906 $5,468 $2,548 $1,994 $2,520 $910 $2,388 $16,388 $13,443 $15,855 $9,508 $16,722 $0 $552 $0 $0 $0 $12,369 $10,407 010,575 $12,472 $15,892 5223,440 $180,180 $218,528 $93,783 $215,175 $1,500 $420 $1,500 $320 $1,000 $0 $0 $0 $0 $0 $1,200 $2,490 $1,200 $0 $1,200 $3,000 $97 03,000 $27 $3,000 $11,500 $10,299 $11,500 84.641 $10,000 $0 $399 So so so so so so so so $12.020 $9,343 $10,000 $5,116 $10,000 $29,220 023,038 027,200 $10,103 $25,200 2010 to 2011 Change 1.4% -9,1% -9.0% 5.5%, N/A 50.3% -33,3% NIA 0.0% 0,0% -13.0% N/A N/A 0.0% -7.4%, $7,829 $6,247 $7,550 $594 $9,250 22,5% $5,500 $4,458 05,100 $2,159 $5,000 -2.0% 016,960 $15,592 $19,920 $7,915 $18,500 -7.1% $600 $579 $600 $670 $600 Om% $17,640 $14,472 $15,475 $13,980 515,475 0.0% $13,900 $10,380 $13,900 $5,763 $12,500 -10.1% $1,198 $547 $1,000 $228 $1,000 0.0% $11,000 $10,195 $10,000 013,993 $11,000 10.0% $25,555 $34,293 $26,907 $12,913 $25,000 07,700 $3,408 $5,600 81,213 $9,200 64,3% $2,000 $10,539 $2,800 $893 $1,500 -46.4% $2,971 $3,320 $2,200 81,254 $3,300 50,0% $400 $1,347 $850 $759 $1,000 17.5% $25,000 $20,958 $20,225 $11,496 522,000 8.8% $138,261 $136,436 $132,127 $73,634 $135,325 2.4% $0 $0 $0 $0 $0 N/A $0 $0 $0 $o $0 N/A $390,930 $339,655 $377,855 $177,720 $375,704 -06% 2-37 +City of Lake Elmo Budget 2011 Account Number Description 2250 Flre Relief Other Services and Charges 2009 2010 2011 2010 Amended 2009 2010 Year -to -Date Preliminary to 2011 Budget Actual Budget (07131/101 Budget Change 101-420-2250.44920 Fire State Aid $60,000 $56,217 $40,000 $0 $40,000 0.0% 101-420-2250-44925 City Contribution $0 $0 $17,864 $1,000 $7,175 Total Other Services and Charges $50,000 $36,217 $57,864 $1,000 $47,176 2250 Total Fire Relief $60,000 $36,217 $57,864 $1,000 $47,176 -18,5% 2-37 City ot Lake Elmo Budget 2011 Account Number 2400 Personnel Services 101-420.2400-41010 101-420-2400-41210 101-420-2400-4124 101-420-2400-41230 101-42D-2400-41300 101-420-2400-41510 Description Building Inspection Full-time Salaries PE RA Contributions FICA Contributions Medicare Contributions Health/Dental Insurance Workers Compensation Total Personnel Services Supplles 101-420-2400-42000 101-420-2400-42030 101,420-2400-42120 Total Supplies Office Supplies Printed Forms Fuel, 011 and Fluids Other Services end Charges 101-420-2400-43030 101-420-2400-43050 101-420-2400-43060 1 01-420-2400-43150 101-420,2400-43210 101-420-2400-43310 101-420-2400-43630 101-420-240044040 101-420-2400-44120 101,420-2400-44170 101-420-240D-4430D 101-420-2400-44330 101-420-2400-44350 101-420-2400-44370 Engineering Plan Revlew Charges Surcharge Payments inspector Contract Services Telephone Mileage insurance Repairs/Maint Eqpt Rentals - Building Uniforms Miscellaneous Dues 5 Subscriptions Books Conferences & Training Total Other Services and Charges Capital Oullay 101,420-2400-45800 Equipment Total Capital Outlay 2400 Total Building Inspection 2009 Amended Budget . 2009 Actual 2010 Budget 2010 Year-to..Date (07/31/10) 2011 Preliminary Budget - 2010 to 2011 Change $129,719 $58,602 $59,740 $32,463 $60,935 2.0% $8,756 $3,952 $4,182 $2,269 $4,418 5.6% $8,043 $3,576 $3,704 $1,979 $3,778 2.0% $1,881 $836 6865 $463 $884 2.1 % $9,320 $7,537 $9,015 $5,183 $9,487 5.2% $6,161 $5,134 $2,143 $2,319 $2,451 14.4% 8163,850 $79,537 $79,650 $44,575 $81,953 2.9% $500 $83 $300 $0 $300 0.0% $500 $0 $300 $0 $300 0.0% $3,750 $0 $3,750 SO $3,750 0,0% 64,760 $83 $4,350 $0 $4,350 0.0% $10,000 $1,504 $5,000 $2,264 $6,000 0,0% $3,000 $0 $1,000 $0 $1,030 WM $0 $0 $o -$5,600 $0 N/A $1,000 $2,060 $1,000 $175 $1,000 0,0% $1,100 $412 $500 $176 $425 A 5.0% $760 $11 $250 $0 $250 0.0% $1,250 $1,025 $1,000 $903 $1,000 0,0% $1,000 $912 $750 $355 $750 0.0% $0 $0 $0 $0 $0 N/A $350 $0 $300 $0 $300 0.0% $750 $239 $500 $2,822 $500 0.0% $250 6176 $200 $100 $200 0.01,/. $0 $0 $200 $0 $200 0.0./0 $500 $335 $500 $155 $500 D.D% $19,950 $6,672 $11,200 $1,281 $11,125 -0.7% ' $0 $0 $0 $0 $0 N/A $0 $0 $0 $D $0 N/A $188,580 $85,392 $95,200 $45,957 $97,428 2.3% 2-37 City of Lake Elmo Budget 2011 Account Number 2500 Description Emergency Communications 2009 2010 - 2011 2010 Amended 2009 2010 Year -to -Date Preliminary to 2011 Budget Actual Budget (07/31/101 Budget Change Other Services and Charges 101-420-2500-43150 Contract Services $0 Total Other Services and Charges $0 2500 Total Emergency Communicalions $0 so so $0 2-37 $0 $5,250 $2,600 N/A $0 $5,250 $2,500 N/A SO $5,250 $2,500 N/A City of Lake Elmo Budget 2011 2009 2010 2011 2010 Amended 2909 2010 Year -to -Date Preliminary to 2911 Account Number Description Budget Actual Budget (07/21/10) Budget Change 2700 Animal Control Supplies 101.420-2700-42030 Printed Forms $150 ' ''' $0 $150 $0 $160 Total Supplies $150 $0 $150 $0 $150 Other Services end Charges 101-420-270043160 Contract Services $12,600 $10,345 $12,600 $4,654 $12,600 101.420-2700.44300 Miscellaneous $100 ' $0 $100 SO $100 Total Other Services end Charges $12.700 ' $10,345 $12,700 $4,554 $12,700 2700 Total Animal Control $12,850 _ $10,345 $12,850 $4,554 $12,850 2-37 0,0% 0.0% 0.0% 0,0%. D.0% 0,0%. City of Lake Elmo Budget 2011 Account Number Description 3100 Publle Works Personnel Services 101,430-3100-41010 101-430-3100.41030 101-430-3100-41210 101-430-3100-41220 101-430-3100-41230 101430-3100-41300 101-430-3100-41510 Full-time Salaries Pert -time Salaries PERA Contributions FICA Contributions Medicare Contributions Health/Dental Insurance Workers Compensation Total Personnel Services Supplies 101-430-3100-42000 101,430-3100-42120 101,430-3100-42150 101.430-3100-42210 101-430-3100-42230 101-430-3100-42400 Office Supplies Fuel,-011 and Fluids Shop Materials Equipment Parts Building Repair Supplies Small Toole& Minor Equipment Total Supplies Other Services and Charges 101-430-3100-43030 101-430-3100.43150 101-430-3100-43210 101-430-3100-43230 101-430-3100-43310 101-430-3100-43630 101,430-3100-43810 101-430-3100-43840 101.430-3100-44010 .101,430-3100-44030 101-430-3100.44040 101-430-3100-44170 101,430-3100-44300 101-430-3100-44330 101-430-3100-44370 101-430-3100-44380 Engineering Services Contract Services Telephone Radio Mileage Insurance Electric Utility Refuse Re paIrs/Maint Bldg Repairs/Main, Imp Nol Bides Repairs/MaInf Eqpt Uniforms Miscellaneous Dues & Subscriptions Conferences & Training Clean-up Days Total Other Services and Charges Capital Outlay 101,430-3100-45600 Other Equipment Total Capital Outlay 3100 Total Publio1Norks 2009 Amended Budget 2009 Actual 2010 Budget 2010 Year -to -Date (07/31/101 2011 Preliminary Budget 2014 to 2011 Change $132,035 $121,982 $126,387 $86,896 $126,033 $12,950 $0 $12,573 $0 $12,824 2.0% $9,786 ' 88210 $9,867 $4,676 $10,067 2.0% $8,989 $7,229 $8,740 $3,957 88,609 -1.5% $2,103 $1,691 $2,044 $925 $2,013 .1.5% $37,550 $28,126 $35,027 $21,572 $36,177 6.0% $12,600 $10,527 $11,500 $13,541 $13,946 21.3% $216,013 $177,764 $209,138 $111,567 $211,569 1.2% $500 $224 $500 $108 $500 0.0% $0 $0 SO $0 $0 N/A $4,500 $1,405 $4,000 $542 $4,000 0.0% $0 $2,220 $0 $82 $0 N/A $1,500 $0 $1,000 $0 $1,000 0.0% $3,000 $1,872 $3,000 $915 $3,000 0.0% 8E1,500 $5,720 $8,500 $1,647 0,500 0.0% $0 $3,286 $0 $579 $1,000 N/A $18,000 $5,624 $13,400 $971 $7,500 -44.0% $7,500 $7,903 $7,500 $4,521 $6,375 -15.0% $500 $0 $500 $0 $500 0.0% $100 $0 $100 $0 $100 0.0% $16,700 814,243 $15,670 $14,156 $15,670 0.0% $34,500 $18,943 $29,500 $10,539 $25,000 -15.3% $1,800 $1,709 $1,800 $1,054 $1,600 0.0% $2,000 $4,164 $2,000 $2,372 $1,500 -25.0% $0 $14,317 $0 $0 $0 N/A $5,500 $1,441 $6,000 $520 $8,000 0.0% $1,676 $1,741 $1,675 $1,041 $1,675 0.0% $2,000 $1,142 $2,000 $258 $2,000 0.0% $150 $0 $150 $0 $150 0.0% $900 $1,190 $900 $875 $1,000 11.1% 'MOM $7,164 $7,500 $6,061 $7,500 0 0% $99,455 $83,089 $88,695 $42,988 877,770 -12.3% $0 $0 $0 $0 $0 N/A $0 $0 $0 $0 W N/A $324,978 $266,573 $306,333 $156,202 $297,939 -2.7% 2-49 City of Lake Elmo Budget 2011 Account Number 3120 Supplies Streets Description 2009 2010 2011 2010 Amended 2009 2010 Year4o-Date Preliminary to 2011 Budget Actual Budpet (07/31/10) Budget Change 101-430-3120-42120 Fuel, 011 and Fluids .$31,860 $16,811 $32,000 $11,486 $30,000 -6.3% 101-430-3120.42210 Eculpmenl Parts $8,000 $1,497 $8,500 $1,240 $8,500 0.0% 101-490-3120-42240 Street Maintenance Materials $15,000 $8,423 $18,000 $3,388 - $15,000 -16,7% 101-430-9120-42260 Sign Repair Materials $6,000 $3,929 $9.000 $2,612 $3,000 0.0% Total Supplies $50,860 $30,660 $61,500 $18,726 $56.600 -8.15,.. Other Services and Charges 101-430-3120.43150 Contract Services $14,000 $17,145 $14,000 $3,290 $15,500 .17.9% 101-430-3120-44040 RepairsiMaInt Eqpt $4,000 $1,501 $5,000 $72 $5,000 0.0%. Total Other Services and Charges $18,000 $18,846 $19,000 $3,361 $21,500 13.2%, 3120 Total Streets $78,860 $45,306 $80,500 $22,088 $78,000 .3.1 % 2-49 City of Lake Elmo Budget 2011 2009 Amended Account Number Descrlotion Budget $125 Ice and Snow Removal Supplies 2010 2011 2010 2009 2010 Year -to -Date Preliminary to 2011 Actual Budoet f07/31/10) Budget Change 101-430-3125-42250 Landscaping Materials $1,000 $142 $1,000 $302 0.0% 101-430-3125-42290 Sand/Salt 850$6 ,000 0,254 $50,000 $57,411 $$65° :00°0° 30.0%. $51,000 $60,396 4% $51.000 857,713. 866,000 29, Total Supplles Other Services and Charges 1D1 -430-3125-43150 Contract Services 101-430-3125-44040 RepairsAlaInt Eqpt Total Other Services and Charges $10,000 $1,662 $10,000 $0 $7,500 •25.0% $2,500 $2,358 $2,500 $1,695 $2,500 0.0%. $12,500 $4,020 $12,500 61 ,625 $10,000 -20.0% 3125 Total Ice and Snow Removal $63,500 $64,415 $53,500 $59,407 $76,000 1 9.7% 2-49 City of Lake Elmo Budget 2011 2009 2010 . 2011 2010 Amended 2009 2010 Year -to -Date Preliminary to 2011 ' Account Number Description Budget Actual Budget (07/31(10) Budget Chew 3160 Street Lighting Other Services and Charges 101-430-3160-43610 Street Lighting ' 824,000 $22,459 $24,000 $11,209 $24,000 Total Other Services end Charges $24,000 $22,459 $24,000 $11,209 $24,000 0.0%. 3160 Total Street Lighting $24,000 $22,459 $24,000 $11,209 $24,000 0.0% 2-49 City of Lake Elmo Budget 2011 Account Number Description 3200 Recycling Supplies 2009 ' 2010 2011 2010 Amended 20119 2010 Year -to -Date Preliminary to 2011 Budget Actual Budget 107131/10) Budget , Change 101-430-3200-42100 Recycling Supplies $3,500 $1,600 $3,500 $0 $3,500 0.0% Total Supplies $3.500 $1,500 $3,600 $0 $3600 0.0% Other Services and Charges 101.430-3200-43090 Newsletter $4,000 SD $4,000 $932 $4,000 0.0% 101-430-3200-44300 Miscellaneous $7,500 ' $8,696 $7,500 $12 $7,500 0.0% Total Other Services and Charges $11,500 $8,696 $11,500 $944 $11,500 0.0% 3200 Total Recycling $15,000 $10,196 $15,000 $944 $15,000 0.0% 2-49 City of Lake Elmo Budget 2011 Account Number 3250 Description Tree Program 2009 2010 2011 2010 Amended 2009 2010 Year -to -Date Preliminary to 2011 Budget Actual Budget (07/31/10) Budget Change Other Services ancrCharges 101-430-3250-43150 Contract 5 ery Ices $14,000 $17,882 $10,000 $6.988 .$10,500 5.0%. Total Cher Services and Charges $14,000 $17,882 $10,000 $6,988 $10,500 3250 Total Tree Program $14,000 $17,532 810,000 $6,988 $10,500 5.0% 2-49 City ot Lake Elmo Budget 2011 Account Number 5200 Personnel Services 101-450-5200-41610 101-450-5200-41030 101-450-5200-41210 101-450-5200.41220 101-450-5200.41230 101-450-5200-41300 101-450-5200.41420 101-450-5200-41510 Description Parks & Fiecreation Full-time Salaries Part -limo Salaries PERA Contributions FICA Contribulions Medicare Contributions Heath/Dental Insurance Unemployment Benet Its Workers Compensation Total Personnel Services Supplies 101-450-5200-42000 101-450-5200-42120 101-450-5200-42150 101-450-520042160 101-450-5200-42210 101-450-5200-42230 101-450-5200-42250 101-450.5200-42400 Office Supplies Fuel, 011 and Fluids Shop Materials Chemicals Equipment Parts Building Repair Supplies Landscaping Materials Small Tools & Minor Equipment Total Supplies Other Services and Charges 101-450-5200-43210 101-450-5200-43310 101-450-5200-43630 101-450-5200-43810 101-450-5200-431340 101-450-5200-44010 101-450-5200-44030 101-450-6200-44040 101-450-5200-44120 101-450-5200-44170 101-450-5200-44300 101-450-5200-44330 101 -450-6200.44370 Telephone Mileage insurance Electric Utility Refuse Repairs/MaInt Bldg Repairs/Maint Imp Not Bkigs Repairs/Maint Eqpt Rentals - Buildings Uniforms Miscellaneous Dues & Subscriptions Conferences & Training Total Other Services and Charges 5200 Tolal Parks & RecreatIon 2009 Amended Budget • 2009. Actual 2010 Budget 2010 Year -to -Date 107/21/101 2011 Preliminary Budget 2010 to 2011 Change $85,810 $70,044 $77,661 $37,405 $77,977 0.5% $44,417 $24,531 $30,551 $12,463 $31,162 2.0% $6,790 $5,657 $7,568 $3,117 $7,912 4,5% $8,074 66,734 $6,703 53,0-18 $6,767 1.0% $1,888 $1,341 $1,568 $706 $1,583 1 .0% $14,829 $10,947 $14,044 $8,234 $14,852 5.8% $0 $3,364 $1,042 $0 $0 -1 00.07., $8,571 $7,142 $6,703 $7,253 $8,426 25.7% $172,379 5128,759 $146,340 $72,216 $148,679 1.6% $300 $23 $300 $0 $309 0.0% $3,000 $0 $3,000 $0 $3,000 0.07,, $750 $602 $760 $0 $750 0.0% $1,000 $125 51 ,000 $0 $1,000 0.0% $1,600 $852 $2,500 $1,134 $2,500 0.0% $500 $0 $500 $220 $500 0.0% $3,500 $1,766 $3,500 $51 53,500 0.0% $1,500 $539 81,000 5465 $1,000 0.0% $12,050 $3,907 $12,550 $1,871 $12,550 0.0% $650 $360 $650 596 $550 --I 5.4% $200 $0 $200 $0 $100 -50.0% $6,200 $5,084 $5,500 84,968 $5,500 0.0% $10,164 $10,192 $10,164 $5,825 $10,164 0.0% $2,500 $2,571 $2,500 $994 $2,500 0.0% $700 $148 $700 $0 $700 0.0% $4,000 $3,559 $4,000 $43,854 $4,000 0.0% $1,500 $1,311 $2,000 $0 $2,000 0.0% $5,000 $4,812 $5,000 $2,426 $5,000 0.0% $0 $0 $0 $0 $0 N/A $1,500 $4,940 $1,500 $144 $1,600 0.0% $100 $0 $0 $0 $0 NI/A $200 $0 $0 $0 $0 N/A 532,714 632,977 $32,214 558,310 $32,014 -0.0% $217,143 5165643 $191,104 $132,397 8193.243 1.1% 2-51 City of Lake. Elmo Budget 2011 2009 2010 2011 2010 Amended 2009 2010 Year -ID -Date Preliminary to 2D11 Account Number Descrietion Budget Actual Budget (07/31/10) Budget Change 9360 Other Financing Uses Transfers Out 1M-493-938047200 Transfers Out $349,735 $340,735 $118,850 $126,850 • $182,0D0 Total Transfers Out $349,735 $349,735 $118,850 $126,850 $182,000 53.1% 9360 Total Other Financing Uses $349,735 $349,735 $118,860 $126,850 $182,000 Transfers Out Detail: Donation Passed Through to Fall Festival Fund $7,500 $7,500 Close COBS Fund $1,603 $1,803 Close Tablyn Park/Lake Elmo Heights Fund $95,532 $95,632 infrastructure Reserve Fund (sealcoating) $100,000 $100,000 Vehicle Replacement Fund $0 $0 Radio Replacement Internal Service Fund $20,000 $20,000 information Technology Replacement Fund $20,000 $20,000 FFE Replacement Fund $5,000 $5,000 Water Fund (offset future deficit cash balance) $0 $0 Surface Water Fund (assist with deficit cash balance) $100,000 $100,000 $0 $8,000 $8,000 $0 $0 $0 $0 $0 $0 $0 SD $100,000 $68,850 568,050 $8,000 $0 $0 $5,000 $0 $0 $8,000 $0 $D $5,000 $50,000 $50,000 $50,000 $0 $0 $0 $349,735 $349,735 $118,850 $126,850 2-53 1 531% N/A N/A N/A N/A N/A N/A N/A 0.0% N/A 53.1°/0 City of Lake Elmo 2011 Proposed Property Tax Scenario Residential Homesteads SCENARIO A Levy to Levy Limit; Levy Back 2010 & 2011 Cuts; 2010 Bonds Over 10 Years Tax Rate: General Fund Levy: Regular Levy 2008 MVHC Unallotment Recovery 2009 MVHC Unallotment Recovery 2010 MVHC Cut Recovery 2011 MVHC Gut Recovery Total General Fund Levy: Debt Service Levies: Total Levy: 2010 CITY PROPERTY TAXES, Market Tax Value Capacity 2010 2010 $100,000 $1,000 $300,000 $3,000 $500,000 $5,000 $700,000 $7,500 Variable Variable Yes Yes Yes Yes Variable 011y Local Tax Capacity Rate Pay 2010 20.479% 20.479% 20.476% 20,479% 2010 2011 Change 20,479% 22,583% 10.3% $2,360,790 $2,409,867 $49,077 $19,365 $0 ($19,365) $35,475 $0 ($35,475) $0 $37,518 $37,518 $0 $37,518 $37,518 $2,415,630 $2,484,903 $69,273 $327,716 $384,656 856,940 $2,743,346 $2,869,559 $126,213 City Property Taxes 2010 $205 $614 $1,024 $1,536 2011 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE( Market Value 2011 NO CHANGE $100,000 $300,000 $500,000 $700,000 Tax Capacity 2011 $1,000 $3,000 $5,000 $7,500 City Local Tax Capacity Rate Pay 2011 City Property Percentage Property Taxes Tax Taxes Increase Increase 2011 (Decrease) (Decrease) 22.583% $226 $21 10.3% 22.583% $677 $63 10,3% 22.583% $1,129 $105 10.3% 22,583% $1,694 $158 10.3% 2011 CITY PROPERTY TAXES (WITH 5.0% MARKET VALUE DECREASE) Market Value 2011 DECREASE OF -5,0% $95,000 $285,000 $475,000 $665,000 Tax Capacity * 2011 $950 $2,850 $4,750 $7,063 City Local Tax Capacity Rate Pay 2011 City Property Percentage Properly Taxes Tax Taxes Increase Increase 2011 (Decrease) (Decrease) 22.583% $215 $10 4.8% 22,583% $644 $29 4,8% 22,583% $1,073 $49 4.8% 22.583% $1,595 $59 3,8% Tax Capacity rates tor residential homesteads are 1.00% of the first $500,000 o1 market value, plus 1.25% al any market value over $500,000 201 City of Lake Elmo Proposed Property Tax Scenario Residential Homesteads SCENARIO B Levy to Levy Limit; Levy Back 2010 Cuts Only; 2010 Bonds Over 10 Years Tax Rate: General Fund Levv: Regular Levy 2008 MVHC Unallotment Recovery 2009 MVHC Unallotment Recovery 2010 MVHC Cut Recovery 2011 MVHC Cut Recovery Total General Fund Levv: Debt Service Levies: Total Levv: 2010 CITY PROPERTY TAXES Market Tax Value Capacity' 2010 2010 $100,000 $1,000 $300,000 $3,000 $500,000 $5,000 $700,000 $7,500 Variable Variable Yes Yes Yes No Variable City Local Tax Capacity Rate Pay 2010 20,479% 20.479% 20.479% 20.479% 2010 2011 Change 20.479% 22,269% 8.7% $2,360,790 $2,409,867 $49,077 $19,365 $0 ($19,365) $35,475 $0 ($35,475) $0 $37,518 $37,618 $0 $0 $0 $2,415,630 $2,447,385 $31,755 $327,716 $384,656 $56,940 $2,743,346 $2,832,041 $88,695 City Properly Taxes 2010 $205 $614 $1,024 $1,536 2011 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE) Markel Value 2011 NO CHANGE $100,000 $300,000 $500,000 $700,000 Tax Capacity 2011 $1,000 $3,000 $5,000 $7,500 City Local Tax Capacity Rate Pay 2011 22.269% 22.269% 22.269% 22.269% City Property Taxes 2011 $223 $668 $1,113 $1,670 2011 CITY PROPERTY TAXES (WITH 5.0% MARKET VALUE DECREASE) Market Value 2011 DECREASE OF -5.0% $95,000 $285,000 $475,000 $665,000 Tax Capacity' 2011 $950 $2,850 $4,750 $7,063 City Local Tax Capacity Rate Pay 2011 Property Percentage Taxes Tax increase Increase (Decrease) (Decrease) $18 8.7% $54 8.7% $89 8.7% $134 8.7% City Property Percentage Properly Taxes Tax Taxes Increase Increase 2011 (Decrease) (Decrease) 22.269% $212 $7 3,3% 22.269% $635 $20 3.3% 22.269% $1,058 $34 3,3% 22.269% $1,573 $37 2.4% " Tax Capacity rates for residential homesteads are 1.00% of the first $500,000 of market value, plus 1,25% of any market value over $500,000 'City of Lake Elmo 2011 Proposed Properly Tax Scenario Residential Homesteads SCENARIO C Levy to Levy Limit; Levy pack 2010 & 2011 Cuts; 2010 Bonds Over 10 Years; Reduce 2004A Bonds Levy Tax Rate: General Fund Levv: Regular Levy 2008 MVHC Unallolment Recovery 2009 MVHC Lnallotment Recovery 2010 MVHC Cul Recovery 2011 MVHC Cut Recovery Total General Fund Levv: Debt Service Levies: Total Levv: 2010 CITY PROPERTY TAXES Market Tax Value Capacity " 2010 2010 $100,000 $1,000 $300,000 $3,000 $500,000 $5,000 $700,000 $7,500 2011 CITY PROPERTY TAXES (WITH NO Market Value 2011 NO CHANGE $100,000 $300,000 $500,000 $700,000 Tax Capacity " 2011 $1,000 $3,000 $5,000 $7,500 Variable Variable Yes Yes Yes Yes Variable City Local Tax Capacity Rale Pay 2010 20.479% 20.479% 20.479% 20.479% 2010 2011 20,479% 21.914% $2,360,790 $2,409,867 $19,365 $0 $35,475 $0 $0 $37,518 $0 $37,518 $2,415,630 $2,484,903 $327,716 $304,656 $2,743,346 $2,789,559 City Property Taxes 2010 $205 $614 $1,024 $1,536 MARKET VALUE CHANGE) City Local Tax Capacity Rate Pay 2011 21.914% 21,914% 21,914% 21.914% City Property Taxes 2011 $219 $657 $1,096 $1,644 2011 CITY PROPERTY TAXES (WITH 5.0% MARKET VALUE DECREASE) Market Value 2011 DECREASE OF -5, 0% $95,000 $285,000 $475,000 $665,000 Tax Capacity' 2011 $950 $2,850 $4,750 $7,063 City Local Tax Capacity Rate Pay 2011 Cherie() 7.0% $49,077 ($19,365) ($35,475) $37,518 $37,518 $69,273 ($23,060) $46,213 Property Percentage Taxes Tax Increase Increase (Decrease) (Decrease) $14 7.0% $43 7.0% $72 7.0% $108 7.0% City Properly Percentage Property Taxes Tax Taxes Increase Increase 2011 (Decrease) (Decrease) 21.914% $208 $3 1,7% 21.914% $625 $10 1.7% 21.914% $1,041 $17 1.7% 21,914% $1,548 $12 0.8% " Tax Capacity rates for residential homesteads are 1.00% al the first $500,000 of market value, plus 1.25% of any market value over $500,000 LAKE EL MAYOR & COUNCIL COMMUNICATION DATE: 09/07/2010 CONSENT ITEM #: 8 MOTION Resolution 2010-045 AGENDA ITEM: Set Hearing Dates for Budget & Levy Discussion SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator REVIEWED BY; Joe Rigdon, KDV I I, SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to consider setting the Truth in Taxation Public Meeting, as required by State law. The recommended motion to do so is as follows: "Move to approve Resolution 2010-045 setting December 7th, 2010 at 7:00PM for the Budget and Levy discussion and time set aside to allow the public to speak BACKGROUND INFORMATION: The requirements to hold a special Truth in Taxation (TNT) public hearing, continuation hearing and levy adoption meeting have been recently repealed. Cities with a population over 500 are still required to hold a single meeting in which the public is allowed to speak and the budget and levy is discussed. This meeting may be part of a regular scheduled meeting however it must occur after 6:OOPM. The previous TNT Publication requirements have also been repealed. However; the meeting in which the levy and budget will be discussed still needs to be submitted to the County for publication on the tax parcel specific notices. The requirement for cities to hold a meeting on days other than the various taxing authorities had also been repealed. STAFF REPORT: The repeal of previous requirements allows the City to conduct a. meeting where the budget and levy will be discussed and the public will be allowed to speak at a regular scheduled City Council meeting. Staff recommends the fulfillment of this requirement on December 7th, 2010 at 7:OOPM, as part of the regularly scheduled City Council meeting. -- page 1 -- City Council Meeting Set Hearing Dates for Budget & Levy Discussion September 7th, 2010 Regular Agenda Item #8 RECOMMENDATION: Based upon the above background information and staff report, it is recommended that the City Council approve Resolution 2010-045 setting December 7th, 2010 at 7:OOPM for Budget and Levy discussion. 'Move to approve Resolution 2010-045 setting December 7, 2010 at 7:00PM for the Budget and Levy discussion and time set aside to allow the public to speak Alternatively, the City Council does have the authority to table this item for additional deliberation or select an alternative date at tonight's meeting. However, action to set this date must be taken by September 15th, in order to comply with state law, As such, any delay or tabling of this action at tonight's meeting will necessitate holding an Adjourned Meeting on September 14th. If the former action is undertaken (setting a different date), the appropriate action of the Council following such discussion would be: "Move to approve Resolution 2010-045 setting , 2010 at PM for the Budget and Levy discussion and time set aside to allow the public to speak ATTACHMENTS: 1. Resolution No. 2010-045 SUGGESTED ORDER OF BUSINESS: Introduction of Item ......... ......... ....,... ....................... ............, City Administrator Report/Presentation, ...... . ......................... , , ...Finance Director Questions from Council to Staff ......,........,.... ......................... Mayor Facilitates Public Input, if Appropriate ........ ,.....,.......... .................... Mayor Facilitates Call for Motion Discussion Action on Motion Mayor & City Council Mayor & City Council Mayor Facilitates page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2010-045 A RESOLUTION SETTING THE TRUTH IN TAXATION PUBLIC HEARING DATES FOR THE 2011 TAX LEVY WHEREAS, the City is required to set a single meeting for discussion and final approval of the 2011 budget and tax levy; and WHEREAS, the City will publish the date, time and location for the public meeting; and WHEREAS, the public will be given the opportunity to speak NOW, THEREFORE, BE IT HEREBY RESOLVED, that the City of Lake Elmo has set December 7th, 2010 at 7:00 p.m. as the public meeting date for the final adoption of the 2011 tax levy and budget. ADOPTED, by the Lake Elmo City Council on this, the 7' day of September, 2010, Dean Johnston, Mayor ATTEST: Bruce A. Messelt City Administrator Resolution 2010-045 WASHINGTON COUNTY PAYABLE 2011 TRUTH IN TAXATION MAILING ADDRESSES & PUBLIC HEARING DATES Due: Sepiernber 15, 2010 CITY OF LAKE ELMO trlY'',4" al nig!' qe—eir'2P This represents the mailing address, telephone and web -site that taxpayers will use to contact you with questions. Do not include staff names or titles. Each line may contain a maximum of 30 characters. As printed on the Payable 2010 notice: Line 1 Line 2 Line 3 Line 4 Line 5 CITY OF LAKE ELMO 3800 LAVERNE AVE LAKE ELMO MN 55042 651-777-5510 WWW.LAKEELMO.ORG Print Form Select °Cu rent Pagewhen printing. t1-4_,x.1.:;Aar• I ,* LACa,110,z..i :,-CA ;1-st'45,14. This represents the date, time and location of the hearing. Note: The jurisdiction title will print under the mailing address area and does riot need to be repeated in this area. Each line may Contain a maximum Of 30 charactert, As printed on the Payable 2010 notice: Line 1 DECEMBER 1, 2000 Line 2 7:00 PM Line 3 CITY COUNCIL CHAMBERS Line 4 3800 LAVERNE AVE N Information to be printed on the payable 2011 notice: Information to be printed on the payable 2011 notice: If no changes to mailing address, check this box Line 1: Line 2: Line 3: Line 4: Line 5: [5.<1 If no changes to the hearing Iodation', check this box DATE* DECEMBER 7, 2010 TIME* 7:00 pm Line 3: Line 4: *Reqiiired, If we have Any questions, please indicate Who we should cOntaCtt Tom Bouthilet (651) 77-5510 Contact Name Phone Number Please Return by September 15, 2010: Washington County Dept of Property Records and Taxpayer Services - taxation Division PO Box 6, 14949 62nd St N, Stillwater MN 55082 If you have questions; Washington County - 651-430-6175 Ask for the Taxation Division