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Home My WebLink About03-23-2010 packetCity of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota March 23, 2010 7:00 p.m. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE: C. ATTENDANCE: Johnston DeLapp Emmons, Park Smith D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watching the meeting understands how the City Council does its public business.) F. GROUND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) G. APPROVE MINUTES: 1. Approval of the March 2, 2010 City Council minutes H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes. CONSENT AGENDA: (Items are placed on the consent agenda by City staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) 2. Approve payment of disbursements and payroll 3. Approve amended 2010 calendar of Lake Elmo City Council Meetings and Workshops 4. Fall Festival Proclamation 5. 2010 Seal Coat Project — Approval of Plans and Specs and Ordering Advertisement for Bids . REGULAR AGENDA: 6. 2010 Street & Water Quality Improvements Project — Results of Resident Curb Survey and Designation of the Curb Type 7. Consider Resolution in Support of Infrastructure Grant 8. Appointment to the Planning Commission K. REPORTS AND ANNOUNCEMENTS: (These are verbal updates and do not have to be formally added to the agenda.) • Mayor and City Council • Administrator • City Attorney • City Engineer • Planning Director L. Adjourn **A social gathering may or may not be held at the Lake Elmo Inn following the meeting. * * City of Lake Elmo City Council Meeting Minutes March 2, 2010 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp, Emmons, Park and Smith. Also Present: Administrator Messelt, Attorney Snyder, Planning Director Klatt, City Engineer Griffin, Finance Director Bouthilet and City Clerk Lumby. APPROVAL OF AGENDA: MOTION: Council Member DeLapp moved to approve the March 2, 2010 City Council Agenda as amended by moving Item No. 4 before Item No. 2. Council Member Smith seconded the motion. The motion passed 5-0. GROUND RULES: APPROVED MINUTES: The February 16, 2010 City Council minutes were postponed. PUBLIC COMMENTS/INQUIRIES: None GOOD NEWS/GOOD PEOPLE: Stuart Helgason, Computer Troubleshooters, is a 'Global' franchise, U.S. Corporate office in Atlanta, Georgia. Lake Elmo resident, Jack Magistad started CT in July of 2009 and their office is located at Brookfield II. CT offers a broad range of services (PC Tune Ups Windows 7 Upgrades, Clean up vinis/malware infected PC's, off site 'secure' data back-ups) to businesses as well as homeowners. South Washington Watershed District Update: Matt Moore Matt Moore, South Washington Watershed District Administrator, provided the City Council with an update on the activities of the District. The Council asked questions. No Council action was recommended at this time. CONSENT AGENDA: MOTION: Council Member Smith moved to approve the Consent Agenda as presented. Council Member Park seconded the motion. The motion passed 5-0. Approve payment of disbursements and payroll in the amount of $163,755.35. Approve the proposed Budget Adjustment and procurement and installation of upgraded water meters, as presented. REGULAR AGENDA: Rosalie E. Wahl Library Update Bruce Messelt, City Administration, gave an update on communications with the Washington County library regarding the operation of the Rosalie W. Wahl Library. The building lease between Washington County and Jack/Gisela Lee will expire in July and the Council authorized. the Administrator and City Attorney to develop a list of alternate service model options. Lake Elmo resident Paul Ryberg is no longer on the Washington County Library Board and has been replaced with a Woodbury resident. State and Federal Lethslative Issues Update: Administration Messelt reported on the current state and federal legislature issues. No specific Council action was requested. City Council Retreat Follow -UP: Administrator Messelt recap the retreat held on February 26 and 27th at the Wildwood Lodge in. Lake Elmo. The Council discussed potential next steps in the strategic planning process. The Council adjourned the meeting at 8:20 p.m. LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: 03/23/2010 CONSENT ITEM #: 2 MOTION as part of Consent AGENDA ITEM: Approve Disbursements and Payroll in the Amount of $153,290.38 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator REVIEWED BY: City Staff SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements and payroll in the amount of $153,290.38. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed and payroll to be paid in accordance with State law and City policies and procedures. CIaim# Amount Description ACH $ 6,948.01 Payroll Taxes to IRS 03/11/2010 ACH $ 1,114.27 Payroll Taxes to MN Dept. of Revenue 03/11/2010 DD2649 — DD2682 $ 22,476.39 Payroll Dated 03/11/2010 (Direct Deposit) 35366 - 35375 $ 17,860.58 Payroll Dated 03/11/2010 35376 — 35433 $ 129,494.41 Accounts Payable Dated 03/23/2010 Total: $ 153,29038 STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction -- page 1 -- City Council Meeting Consent — Approval of Disbursements and Payroll March 23rd, 2010 Agenda Item #2 A RECOMMENDATION: It is recommended that the City Council approve as part of its Consent Agenda proposed disbursements in the amount of $153,290.38. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the March 2nd, 2010 Disbursement and Payroll, as Presented land modified] herein." ATTACHMENTS: 1. Accounts Payable Dated 03/23/2010 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): - Questions from Council to Staff - Call for Motion Discussion........ ....... ................ ......... ....... ........ ..... ...... Action on Motion... ..... ,......,. ...... ................ ...... ................ page 2 — Mayor Facilitates Mayor & City Council Mayor & City Council .,Mayor Facilitates Accounts Payable Computer Check Proof List User: Joan Z Printed: 03/17/2010 - 10:07 AM Invoice No Vendor: ACS 586 Description Animal Control Services Animal Control Services 2/1-2/28/10 Check Total: Vendor:ALPHAVID Alpha Video & Audio Inc. 1NV808055 2 New Computer replacements PW Check Total: V endor: ARAM 01NW3139 629-6935599 629-6935601 629-6938610 629-6940479 629-6943522 629-6945403 Vendor:BELTRAME 03/09/10 Vendor.BERKLEY 17540 17540 Vendor.C&1 CONS 02-2010 Aramark, Inc. Office Supplies Monthly rug service, station #1 Monthly rug service, station #2 Uniforms Linen City Hall Annex Uniforms Linen City Hall - Annex Check Total: Ben Beltrame Cabled Council Workshop 3/9/10 meeting Check Total: LEAGUE OF MN CITIES INSURANCE TRUST Annual Insurance - Volunteer Annual Insurance - Fall Festival Check Total: C & J Consulting Services, LLP Monthly Accounting Services - Feb 2010 Amount Payment Date Acct Number 592.00 03/16/2010 592.00 Check Sequence: 1 101-420-2700-43150 Check Sequence: 2 1,198.10 03/16/2010 410-480-8000-45700 1,198.10 92.80 03/16/2010 44.94 03/16/2010 46.80 Q3/16/2010 203.89 03/16/2010 33.25 03/16/2010 23.23 03/16/2010 100.30 03/16/2010 545.21 Check Sequence: 3 101-410-1320-42000 101-420-2220-44010 101420-2220-44010 101-430-3100-44170 101-410-1940-44010 101-430-3100-44170 101-410-1940-44010 Check Sequence: 4 55.00 03/16/2010 101-410-1450-43620 55.00 620.00 03/16/2010 225.00 03/16/2010 845.00 Check Sequence: 5 101410-1320-43610 204-450-5200-44300 Check Sequence: 6 1,362.50 03/16/2010 101-410-1520-3150 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (03/17/2010 - 10:07 AM) Page 1 Invoice No Vendor:CARQUEST 2055-181978 Vendor:CENCOLLE 00365318 Vendor:COMCAST 02/27/2010 Description Check Total: Car Quest Auto Parts Front end Repair parts 98-1 Check Total: Century College Firefighter Training Check Total: COMCAST Monthly Service Check Total: Vendor:COMPENSA Compensation Consultants, Ltd 03/04/2010 Monthly Admin Fee - March 2010 Check Total: Vendor:CTYBLOOM City of Bloomington Feb 2010 Lab Bacteria Testing Check Total: Vendor:CTYOAKDA City of Oakdale 10000460-01 Water Service 194 Check Total: Vendor:CTYROSEV 0010605 0010623 Vendor:ECKBERG 02 2010 102895 Vendor:ENVENT1S City of Roseville Monthly IT Services - March 2010 Upgrade Memory Check Total: Eckberg Lamers Briggs Wolff Legal Services Criminal Legal Services - Civi] Check Total: ENVENTIS 737500 Telephone/Data Service - PW March 2010 Amount Payment Date Acct Number 1,362.50 148.64 03/16/2010 148.64 2,800.00 03/16/2010 2,800.00 Check Sequence: 7 101-430-3120-42210 Check Sequence: 8 101-420-2220 14370 Check Sequence: 9 7.88 03/16/2010 101-420-2220-44300 7.88 Check Sequence: 10 40.00 03/16/2010 101-410-1320-44300 40.00 Check Sequence: 11 40.00 03/16/2010 601-494-9400-42270 40.00 Check Sequence: 12 2,328.16 03/16/2010 601-494-9400-43820 2,328.16 1,551.58 03/16/2010 55.69 03/23/2010 1,607.27 3,795.07 03/16/2010 3,354.40 03/16/2010 7,149.47 Check Sequence: 13 101-410-1450-43180 101-410-1450-43180 Check Sequence: 14 101-420-2150-43045 101-410-1320-43040 Check Sequence: 15 444.67 03/16/2010 101-430-3100-43210 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (03/17/2010 - 10:07 AM) Page 2 Invoice No 738507 Vendor:FASTENAL MNT1 120311 MNT1120389 Vendor:FIRE 8020 Vendor:H & L 79943 Vendor:Hewlett 47174528 Description Telephone/Data Service CH March 2010 Check Total: Fastenal Hardware Hardware Check Total: Fire Instruction & Rescue Educ Chimney fire simulator (correction) Check Total: H & L Mesabi corp Plow Blades and Bolts Check Total: Hewlett Packard two new computers PW Check Total: Vendor:INTERSTA Interstate All Battery Ctr 34899 Batteries for SCBA's Check Total: VendorJOHNSBR Brian Johnson 03/11/2010 Reimbursement for expenses - B Johnson Check Total: Vendor:KDV 105718 Vendor:LEOIL 02/28/10 11446 11447 644172, 643475 644172, 643475 Kern DeWenter Viere Ltd Financial Services - Feb 2010 Check Total: Lake Elmo Oil, Inc. Fuel Fuel Fuel Fuel. Fuel Amount Payment Date 529.12 03/16/2010 973.79 73.53 03/16/2010 42.25 03/16/2010 115.78 100.00 03/16/2010 100.00 1,454.17 03/16/2010 1,454.17 1,198.10 03/16/2010 1,198.10 293.95 03/23/2010 293.95 149.54 03/23/2010 149.54 4,198.50 03/16/2010 4,198.50 264.62 03/16/2010 514.24 03/16/2010 1,858.77 03/16/2010 32.35 03/16/2010 30.00 03/16/2010 Acct Number Reference 101-410-1940-43210 Check Sequence: 16 101-430-3100-44040 101-430-3100 11040 Check Sequence: 17 101-420-2220-44370 Check Sequence: 18 101-430-3125 14040 Check Sequence: 19 410-480-800045700 Check Sequence: 20 101-420-2220-44040 Check Sequence: 21 101-420-2220-44370 Check Sequence: 22 101-410-1520-43150 Check Sequence: 23 101-420-2220-42120 101430-3120-42120 101-430-3120-42120 101-430-3120-42120 101-430-3120-42120 ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (03/17/2010 - 10:07 AM) Page 3 Invoice No Vendor:Lillie 03/08/2010 Description Check Total: Lillie Suburban Newspapers Inc. Publish Ord 08/22 & 08/23 Check Total: Vendor:MALMQNOA Noah Malmquist 03/11/2010 Reimbursement for expenses N. Malmquist Check Total: Vendor: MARONEYS 331131 331131 331131 331131 Vendor:MATZEK 03/23/2010 Vendor:MENARDSO 34365 38005 42141 Vendor:MES 00152019-SNV Vendor:METCOU 0000922724 Vendor:MFRA 66520 Maroney's Sanitation, Inc Waste Removal - City Hall Waste Removal - Fire Waste Removal - Public Works Waste Removal - Parks Check Total: Kelli Matzek Health Savings Reimbursement Check Total: Menards - Oakdale Tax missed on original invoice Drill Bits, Grinder Wheels Broom Check Total: Municipal Emergency Services Replacement Wrenches Check Total: Metropolitan Council Monthly Wastewater Service April 2010 Check Total: McCombs Frank Roos Assoc Inc. Planning Services Amount Payment Date Acct Number 2,699.98 115.50 03/16/2010 115.50 Check Sequence: 24 101-410-1450-43510 Check Sequence: 25 299.52 03/23/2010 101-420-2220-44370 299.52 103.66 03/16/2010 45.62 03/16/2010 198.87 03/16/2010 198.87 03/16/2010 547.02 Check Sequence: 26 101-410-1940-43840 101-420-2220-43840 101-430-3100-43840 101-450-5200-43840 Check Sequence: 27 260.00 03/16/2010 101-000-0000-21710 260.00 1.60 03/16/2010 76.80 03/16/2010 10.64 03/23/2010 89.04 Check Sequence: 28 101-420-2220-44010 101-430-3100-42400 101-420-2220-44010 Check Sequence: 29 41.65 03/23/2010 101-420-2220-42400 41.65 Check Sequence: 30 1,374.96 03/16/2010 602-495-9450-43820 1,374.96 Check Sequence: 31 711.00 03/16/2010 101-410-1910-43150 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (03/17/2010 - 10:07 AM) Page 4 Invoice No Description Check Total: Vendor:MNDOHEDU Minnesota Dept. of Health 1st Qtr 1st Quarter Water Supply Connect Fee Check Total: Vendor:MNFIAM 894 Vendor:MORTON 332436 Vendor:MSFCB 248 Vendor:NUFORM 1474 1474 Vendor:ONECALL 0020619 Vendor:PITNEYRE 03/17/2010 Vendor: PLANTH 966-10 MnFIAM 7 sets of books building const class Check Total: MORTON SALT Road Salt Check Total: MN Fire Service Cert. Board FFII Test Fee A. Friedrich, T. Steinman Check Total: NUFORM Graphics Trail Signs Use Tax Payable Check Total: Gopher State One -Call One Call Concepts, Inc Line locates - February 2010 Check Total: Pitney Bowes Reserve Account Postage Check Total: PLANT HEALTH ASSOCIATES, INC Forester Services - February 2010 Check Total: Vendor:PLUNKETT Plunkett's Pest Control 1535386 Pest Control Service - City Hall Amount Payment Date Acct Number 711.00 Check Sequence: 32 1,499.00 03/16/2010 601-494-9400-43820 1,499.00 Check Sequence: 33 635.91 03/16/2010 101-420-2220-44350 635.91 14,558.07 03/16/2010 14,558.07 Check Sequence: 34 101-430-3125-42290 Check Sequence: 35 140.00 03/16/2010 101-420-2220-44370 140.00 369,79 03/16/2010 -23.79 03/16/2010 346.00 44.95 03/16/2010 44.95 500.00 03/23/2010 500.00 1,248.00 03/16/2010 1,248.00 80.16 03/16/2010 Check Sequence: 36 410-480-8000-45700 101-000-0000-20201 Check Sequence: 37 101-430-3100-43150 Check Sequence: 38 101-410-1320-43220 Check Sequence: 39 101-430-3250-43150 Check Sequence: 40 101-410-1940-44010 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (03/17/2010 - 10:07 AM) Page 5 Invoice No Vendor:PRESS 03/02/10 03/08/10 VendorREGIONSH 767497 Vendor:RIVRCOOP 02/28/10 02/28/10 Vendor:RUD 03/23/2010 03/23/2010 03/23/2010 Vendor S&T 0 1NW2686 Vendor:SAMSCLUB 03/06/2010 Vendor: STILLMOT CTCS1 02000 Vendor:TASCH 48981' Description Check Total: Steven Press Council Meeting Cabled 3/2/10 PZ meeting 3/8/2010 Check Total: Regions Hospital EMS Annual renewal for 1/4rly EMS training Check Total: River Country Cooperative Fuel Car Washes Check Total: Diane Prince-Rud Cleaning City hall & Annex Cleaning Fire Hall Use Tax Check Total: S &T Office Products, Inc. Office Supplies Check Total: SamsClub Video Camera for Training Check Total: Stillwater Motors Oil change and tire rotation Check Total: T.A. Schifsky & Sons Inc Asphalt Check Total: Amount Payment Date Acct Number 80.16 58.88 03/16/2010 58.88 03/16/2010 117.76 2,808.00 03/16/2010 2,808.00 206.50 03/16/2010 23.56 03/16/2010 230.06 342.00 03/16/2010 256.50 03/16/2010 -38.50 03/16/2010 560.00 Check Sequence: 41 101-410-1450-43620 101-410-1450-43620 Check Sequence: 42 101-420-2220 11370 Check Sequence: 43 101-420-2220-42120 101-420-2220-44040 Check Sequence-. 44 101-410-1940-44010 101-420-2220-44010 101-000-0000-20201 Check Sequence: 45 62.17 03/16/2010 101-410-1320-42000 62.17 Check Sequence: 46 203.10 03/16/2010 101-420-2220-45800 203_10 Check Sequence: 47 29.51 03/16/2010 101-420-2220-44040 29_51 Check Sequence: 48 183.40 03/16/2010 101-430-3120-42240 183.40 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (03/17/2010 - 10:07 AM) Page 6 Invoice No Vendor:TDS 651-779-8882 651-779-8882 651-779-8882 651-779-8882 Vendor:TKDA 000201000385 000201000386 000201000387 00020I000388 000201000389 000201000390 000201000391 000201000391 000201000391 000201000392 000201000392 000201000392 000201000392 000201000392 000201000392 000201000392 000201000393 000201000394 000201000395 000201000396 Vendor:UMBIOSAG 03/23/10 Vendor: VISALE40 8040 8040 8040 8040 8040 Description TDS METROCOM - LLC Analog Lines - Fire Analog Lines - PW Analog Lines - Lift Station Alarms Alarm - Well House #2 Check Total: TKDA, Inc. Development - Whistling Valley I1I Development - Sanctuary SW Area Water System Extension Surface Water Management Plan 2009 Street Improvement Final Design LE 2010 Street & Water Quality General Engineering General Engineering General Engineering General Engineering - VRA General Engineering - VRA General Engineering - VRA General Engineering - VRA General Engineering - VRA General Engineering - VRA General Engineering - VRA Fire Statin 1 &2 TH 5 & Jarnaca Ave Roundabout LE City Hall Improvements LE 2010 Sealcoat Check Total: U of M Biosystems & Ag Eng Erosion & Stormwater Certification Check Total: VISA Graphics Software Software Windows Upgrade PW Annual Credit Card Fee First Aid Kits - Fire Stations First Aid Kits - City Hall & Annex Check Total: Amount Payment Date Acct Number Reference 156.61 03/16/2010 155.36 03/16/2010 104.52 03/16/2010 42.16 03/16/2010 458.65 92.57 03/23/2010 763.69 03/23/2010 5,882.59 03/23/2010 2,245.29 03/23/2010 591.80 03/23/2010 4,324.58 03/23/2010 347.13 03/23/2010 92.57 03/23/2010 3,070.61 03/23/2010 2,790.66 03/23/2010 277.70 03/23/2010 231.42 03/23/2010 4,932.05 03/23/2010 671.12 03/23/2010 624.83 03/23/2010 347.13 03/23/2010 479.17 03/23/2010 5,684.33 03/23/2010 544.04 03/23/2010 1,505.85 03/23/2010 35,499.13 Check Sequence: 49 101-420-2220-43210 101-430-3100-43210 602-95-9450-43210 601-494-9400-43210 Check Sequence: 50 203-490-9070-43030 203-490-9070-43030 601-494-9400-43030 603-496-9500-43030 415-480-8000-43030 417-480-8000-43030 101-420-2400-43030 101-430-3100-43030 101-410-1930-43030 601-494-9400-43030 602-495-9450-43030 404-480-8000-43030 409-480-800043030 101-410-1910-43030 603-496-9500-43030 101-420-2400-43030 101-410-1930-43030 417-480-8000-43030 411-80-8000-45200 409-480-8000-43030 Check Sequence: 51 130.00 03/16/2010 101-420-2400-44370 130.00 73.00 03/16/2010 17.67 03/16/2010 15.00 03/16/2010 63.38 03/16/2010 63.37 03/16/2010 232.42 Check Sequence: 52 101-410-1450-43180 101430-3100-42000 101-410-132014300 101420-2220-44040 101-410-1940-44040 ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (03/17/2010 - 10:07 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor:WASHACC Washington County Check Sequence: 53 ACH Enabled: No 65696 Audit Report 35.00 03/16/2010 101-410-1520-44300 Check Total: 35.00 Vendor:WASHTAX Washington County Check Sequence: 54 ACH Enabled: No 1721 Vacation recording 46.00 03/16/2010 101-410-1450-43510 Check Total: 46.00 Vendor:WILDWOOD WILDWOOD LODGE Check Sequence: 55 ACH Enabled: No 1229 Council Retreat Conference Room 745.71 03/23/2010 101-410-1110-44370 Check Total: 745.71 Vendor:XCEL Xcel Energy Check Sequence: 56 ACH Enabled: No 51-4504807-7 Lift Station 78.46 03/16/2010 602-495-9450-43810 51-4504807-7 Traffic Lights 28.31 03/16/2010 101-430-3160-43810 51-4504807-7 Lights at Legion Park 553.89 03/16/2010 101-450-5200-43810 51-4572945-7 Street Lights 30.61 03/16/2010 101-430-3160-43810 51-4576456-3 Fire Station 2 1,092.45 03/16/2010 101-420-2220-43810 51-4580376-5 Traffic Lights 27.65 03/16/2010 101-430-3160-43810 51-4580376-5 City Hall 1,118.69 03/16/2010 101-410-1940-43810 51-4733556-8 Tennis Courts 9.16 03/16/2010 101-450-5200-43810 51-5044219-0 Parks Bldg 316.22 03/16/2010 101-450-5200-43810 51-5275289-3 Pebble Park 8.45 03/16/2010 101-450-5200-43810 51-5356323-8 Wells 1 & 2 1,267.08 03/16/2010 601-494-9400-43810 51-5522332-2 Traffic Lights 39.09 03/16/2010 101-430-3160-43810 51-5747685-4 Arts Center 179.62 03/16/2010 101-450-5200-43810 51-5916043-7 Lift Station 17.01 03/16/2010 602-495-9450-43810 51-6429583-8 Lill Station 14.74 .03/16/2010 602-495-9450-43810 51-6433976-2 Fire Station 1 561.72 03/16/2010 101-420-2220-43810 51-6625457-1 Legion Park 303.24 03/16/2010 101-450-5200-43810 51-6736544-2 Street Lights 1,860.08 03/16/2010 101-430-3160-43810 51-6928283-3 Street Lights 25.36 03/16/2010 101-430-3160-43810 51-6956201-4 VFW Ballfield lights 46.56 03/16/2010 101-450-5200-43810 51-7538112-1 Public Works 2,978.87 03/16/2010 101-430-3100-43810 51-8126093-5 Water Tower 2 120.47 03/16/2010 601-494-9400-43810 51-8711719-3 Speed Sign Hwy 5 10.39 03/16/2010 101-430-3160-43810 Check Total: 10,688.12 Vendor:YOCUM Yocum Oil Company, Inc. 184687 Bulk Oil Tanks 118.40 03/16/2010 Check Sequence: 57 101-430-3100-44010 ACH Enabled: No AP - Computer Check Proof List (03/17/2010 - 10:07 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 118.40 Vendor:ZACK Zack's, Inc. Check Sequence: 58 25224 Flat Towels 119.97 03/16/2010 101410-194042110 25224 Towels, floor drive, gloves, TP, Glasses 229.91 03/16/2010 10I-430-3100-42150 Check Total: 349.88 Total for Check Run: Total Number of Checks: 104,891.13 58 ACH Enabled: No AP - Computer Check Proof List (03/17/2010 - 10:07 AM) Page 9 CtTYOF LAKE ELMO AYOR & COUNCIL COMMUNICATION DATE: 3/23/2010 CONSENT ITEM #: 3 MOTION as part of Consent Agenda AGENDA ITEM: Approve Amendment to 2010 Calendar of Lake Elmo City Council Meetings and Workshops SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce Messelt, City Administrator REVIEWED BY: Bruce Messelt, City Administrator SUMMARY AND ACTION REOUESTED: On December 15, 2009, the City Council approved the 2010 Calendar of City Council Meetings and Workshops. However, recent changes in state law necessitate revision of this Calendar to accommodate the new Primary Election date. The recommended motion, included as part of tonight's Consent Agenda, to act on this is as follows: SUGGESTED MOTION: "Move to approve the amended 2010 Calendar Lake Elmo City Council Meetings and Workshops" BACKGROUND INFORMATION: Governor Pawlenty has signed the bill changing the Primary Election from September 15 to August 10, 2010. Therefore, the City Council is being asked to approve the amended calendar of meetings, This change will adjust the original August 10th Workshop to Wednesday, August 1 lth and the originally -scheduled September 15th Workshop back to Tuesday, September 14th. STAFF REPORT AND RECOMMENDATION: The recommended motion, included as part of tonight's consent Agenda, to act on this is as follows: 'Move to approve the amended 2010 Calendar Lake Elmo City Council Meetings and Workshops" Alternatively, the City Council may elect to remove this item from the Consent Agenda and provide staff different instructions or direct certain additional effort be undertaken with respect to this proposed action, -- page 1 -- City Council Meeting Approve Amendment to Lake Elmo City Council 2010 Calendar March 23rd, 2010 Consent Agenda Item # 3 ATTACHMENTS: Amended 2010 Calendar of Lake Elmo City Council Meetings and Workshops SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): Removal from Consent ..... ..... ......... ,.„....... Mayor & City Council Staff Presentation 44..0 ................ 0109 00 City Clerk Questions from Council to Staff.... ........ ...... Mayor Facilitates Call for Motion ........... . ...... . ..... ........„ ............ ....... Mayor & City Council Discussion .................., ......... ...... .................. ..... ......,. Mayor & City Council Action on Motion Mayor Facilitates -- page 2 -- 2010 CALENDAR OF LAKE ELMO CITY COUNCIL MEETINGS AND WORKSHOPS* (The Mayor and Council have the right to add or cancel meetings.) January 12— City Council January 19 — Workshop January 26 - City Council February 3 — City Council (Precinct Caucus — February 2) February 9 — Workshop February 16 — City Council March 2 — City Council March 9 — Workshop March 23 — City Council April 6 — City Council April 13 — Workshop April 20 — City Council May 4 — City Council May 11 — Workshop May 18 — City Council June 1 — City Council June 8 — Workshop June 15 — City Council July 6 — City Council July 13 — Workshop July 20 — City Council August 4 — City Council (Primary Election - August 10) August 11 — Workshop August 17 — City Council September 7 — City Council September 14 — Workshop September 21 — City Council October 5 — City Council October 12 — Workshop October 19 — City Council November 3 — City Council (General Election — November 2"1) November 9 — Workshop November 16 — City Council December 7 — City Council December 14 - Workshop December 21 — City Council *7:00 p.m. City Council meetings 6:30-8:30 p.m. Workshops LAKE ELMO MAYOR & COUNCIL COMMUNICATION DATE: 3/23/2010 CONSENT ITEM #: 4 MOTION as part of Consent Agenda AGENDA ITEM: Fall Festival Proclamation and Budget Adjustment SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrato REVIEWED BY: City Staff SUMMARY AND ACTION REOUESTED: The City Council is asked to consider approving Resolution 20101-011 proclaiming Saturday, September 18th, 2010 as the 3rd Annual Lake Elmo Fall Festival and authorizing the transfer of $8,000 from the General Fund Donation Account to the Fall Festival Transfer In Account. The suggested motion, included as part of tonight's Consent Agenda is as follows: SUGGESTED MOTION: "Move to approve Resolution 2010-011 proclaiming September 18th 2010 as the 3rd Annual Lake Elmo Fall Festival and authorize the transfer of $8,000 from the General Fund Donation Account to the Fall Festival Transfer In Account BACKGROUND INFORMATION: At the January 26th City Council Meeting, the Lake Elmo Jaycees presented a check to the City in the total amount $8,000 from its charitable gambling proceeds. For the past few years, these funds were used to recognize the efforts of the City volunteers and to cover some of the Fall Festival activities. Last year, many volunteers and family members participated in the Fall Festival activities and were acknowledged publicly for there efforts. They were also given a twenty-five dollar Gift Certificate from the Lake Elmo Inn. Plans are currently underway for the 36 Annual Fall Festival with similar activities and a volunteer recognition program. The Fall Festival Committee is asking that the 2010 charitable gambling proceeds be dedicated to the Fall Festival events. STAFF REPORT: The Fall Festival Committee conducted its first 2010 meeting on February 25th. Current plans call for the rl Annual Fall Festival to be very similar to the 2009 Fall Festival. Highlight events will include a parade; face painting, inflatable jumpers, firefighter water ball competition, a pet show, a pig roast and a live band. Volunteers will be acicnowledged -- page 1 — City Council Meeting Fall Festival Proclamation and Budget Adjustment March 23rd, 2010 Consent Agenda Item # 4 publicly and will be handed a $25.00 Gift Certificate. The event will be held on Saturday, September 18th with a kick-off pancake breakfast at Fury Motors car dealership. RECOMMENDATION: It is recommended that the City Council approve Resolution 20101- 011 proclaiming Saturday, September 18th, 2010 as the 3rd Annual Lake Elmo Fall Festival and authorize a transfer of $8000.00 from the General Fund Donation account to the Fall Festival Transfers in account. The suggested motion, included as part of tonight's Consent Agenda is: 'Move to approve Resolution 2010-011 proclaiming September 18th 2010 as the 3rd Annual Lake Elmo Fall Festival and authorize the transfer of $8,000 from the General Fund Donation Account to the Fall Festival Transfer In Account" Alternatively, the City Council may elect to remove this item from the Consent Agenda and provide staff different instructions or direct certain additional effort be undertaken with respect to this proposed action. ATTACHMENTS: 1. Resolution 2010-011 2. Budget Adjustment Form SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): Removal from Consent Mayor & City Council Staff Presentation Tom Bouthil et Questions from Council to Staff ........................ ...... ......... Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion ,.......... ........ ................... ................... .......... Mayor Facilitates page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2010-011 A RESOLUTION PROCLAIMING THE 3rd ANNUAL LAKE ELMO FALL FESTIVAL WHEREAS, the City has many volunteers who serve countless hours to make the City of Lake Elmo a better place to live and work, WHEREAS, the City acknowledges their commitment and dedication, WHEREAS, the City wishes to express appreciation for their efforts, WHEREAS, the City also celebrates "Community" by bringing families, friends and neighbors together to enjoy many festivities, NOW, THEREFORE, I, Dean A Johnston, Mayor of Lake Elmo, do hereby proclaim Saturday, September 18th, 2010 as the 3rd Annual Lake Elmo Fall Festival. Date: ATTEST: Bruce A. Messelt City Administrator , 2010 CITY OF LAKE ELMO By: Dean A. Johnston Mayor Resolution 2010-011 CTYOF LAKE ELMO DATE: BUDGET ADJUSTMENT - 2010 3/23/2010 ACTIVITY # 2010 - 004 DESCRIPTION: To transfer $8000.00 from the General Fund Donations account to the Fall Festival Transfers In account. TYPE OF ACTIVITY: El TRANSFER OF FUNDS FROM ACCOUNT # 101-000-0000-36230 General Fund Donations AMOUNT: $8000.00 L TO ACCOUNT # 204-000-0000-39200 Fall Festival Transfers In AMOUNT: $8000.00 PURPOSE: To assist funding the 3 u BUDGET ADJUSTMENT/DESIGNATION FROM ACCOUNT # PURPOSE: DESIGNATION/NEW ACCOUNT # OTHER Fall Festival activities. AMOUNT: FROM ACCOUNT # AMOUNT: PURPOSE: City Approval: Honorable Dean Johnston, Mayor Bruce Messelt, Administrator (on Behalf of City Council) (Attest) CITYIIF LAKE ELMO AYOR & COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: 3/23/2010 CONSENT ITEM #: 5 RESOLUTION As part of Consent 2010 Seal Coat Project — Approval of Plans and Specifications and Ordering Advertisement for Bids Ryan Stempski, Assistant City Engineer Bruce Messelt, City Administrator6p% Jack Griffin, City Engineer Tom Bouthilet, Finance Director Mike Bouthilet, Public Works Superintendent SUMMARY AND ACTION REOUESTED: At the February 3rd, 2010 Council Meeting, the City Council ordered the preparation of Plans and Specifications for the 2010 Seal Coat Project. At this time, these have been completed and Staff is requesting approval of the Plans and Specifications and authorization to order the advertisement for bids, The recommended motion to act on this, included in approval of the Consent Agenda, is as follows: SUGGESTED MOTION: "Move to approve Resolution No. 2010-010 Approving the Plans and Specifications fir the 2010 Seal Coat Project and Ordering the Advertisement for Bids." BACKGROUND INFORMATION: Routine crack sealing and seal coating of the City's bituminous roadways are an essential component of the annual street maintenance program. In 2009, the City completed a crack seal project in the amount of $28,214 to prepare the designated City streets for seal coating. The 2010 Seal Coat Project now provides the design documents for seal coating these same street segments to complete the maintenance process. The improvements proposed herein are a continuance of the City's adopted 5-Year Capital Improvement Program (CIP) which provides an average annual maintenance budget of 125,000. The project consists of crack sealing the 2009 and 2010 CIP street segments in 2009, and seal coating these streets in 2010 (see attached project location map). STAFF REPORT: The project consists of a typical seal coat treatment for the 2009 and 2010 CIP Street segments as shown on the attached project location map with one exception. The -- page 1 -- City Council Meeting 2010 Seal Coat Project — Approval of Plans and Specifications March 23rd, 2010 Consent Agenda Item # 5 crack seal and seal coat maintenance for Jamaca Avenue has been deferred until the year following the completion of the MPCA Landfill Project. The engineer's construction estimate for the 2010 Seal Coat Project is $200,000. When combined with the 2009 Crack Seal Project amount of $28,214, the total estimated maintenance program costs for 2009 and 2010 will remain within the $250,000 budget ($125,000 per year). A project schedule has been attached, With the approval of the Plans and Specifications tonight, contractor bids will be received on April 28, 2010 and Staff will make a recommendation for the award of the contract at the May 4, 2010 City Council Meeting. The Specifications require the work to be substantially completed by July 30, 2010 with the excess rock material to be swept and removed by August 18, 2010. RECOMMENDATION: Based upon the above background information and staff report, it is recommended that the City Council approve Plans and Specifications and order the advertisement for bids of the project. As part of its approval of tonight's consent Agenda, the Council will be undertaking the following action: 'Move to approve Resolution No. 2010-010 Approving the Plans and Specifications for the 2010 Seal Coat Project and Ordering the Advertisement for Bids." Alternatively, the City Council may elect to remove this item from the Consent Agenda and provide staff different direction or direct certain additional effort be undertaken with respect to this proposed action. ATTACHMENTS: (3) 1. Resolution No. 2010-010 2. Project Location Map 3. Project Schedule SUGGESTED ORDER OF BUSINESS (if removed from the Consent Auenda): Removal from Consent ..... ...... ....... ...................... Mayor & City Council Staff Presentation ..................... ....,..... ............ ,........... ...... ........ City Engineer Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates page 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2010-010 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2010 SEALCOAT PROJECT WHEREAS, pursuant to resolutions passed by the council on February 3, 2010, TKDA, Inc, was directed to prepare plans and specifications or the 2010 Sealcoat Project,. WHEREAS, TKDA has completed the plans and specifications for these improvements and has presented them to the City Council for approval on March 23, 2010; NOW, THEREFORE, BE IT RESOL VED, . Such plans and specifications, a copy of which is on file at Lake Elmo City Hall and made a part hereof are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement ,for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 21 days, shall speci15) the work to be done, and shall state that sealed bids provided to the City Clerk prior to the specified bid date and time and accompanied by a bid bond or cashier's check made payable to the City °flake Elmo in an amount not less than 5% of the amount of such bid will. considered. Date: ATTEST: Bruce A. Messelt City Administrator , 2010 CITY OF LAKE ELMO By: Dean A, Johnston Mayor Resolution No. 2010-010 .. • ±t.v.,±±±t±±±±4v±tvitir,tritv..v....t.vi itutt ..„ tt; .;± ± tut tom eiv twit tut p ate a ANC 44-to0004 • ° ,40 olo Oreoi Iwo 1 .00mo Vpk000 tow ma CO, ioioo tlwqoo,' 2010 SEAL. COAT PROJECT LOCATION MAP Legend , 2010 Seal Coat Project City Halt 4,0,6419 Public Works Building It.towsh /too; t£ 0,4,11,13 k Fire Stations schools Bartels Subdivisions City Parks Golf Courge I -alto Elmo Regional Park Reserve 411.4)24,„ Lakos flap (JAW: tilarch 2010 Cfeated By t ort- February 3, 2010 March 16, 2010 CITY OF LAKE ELMO 2010 SEAL COAT PROJECT PROPOSED PROJECT SCHEDULE Council orders TKDA to prepare Plans and Specs Presentation of Plans and Specs to the City Council. Council approves Plans and Specifications and orders advertisement for Bids March 26, 2010 Placement of Advertisement for Bids - Construction Bulletin. Publication date of March 31 and April 7 March 30, 2010 Placement of Advertisement for Bids — Oakdale -Lake Elmo Review. Publication date of April 5 and April 12 April 28, 2010 Receive and review Contractor bids May 4, 2010 City Council accepts bids and awards contract May 7, 2010 Process and send out Contract Documents. May 21, 2010 Receipt of Contractor's Bonds / Legal Review & Issue Notice to Proceed. June 8, 2010 Conduct Pre -construction Meeting July 30, 2010 Substantial Completion August 18, 2010 Final Completion (Includes sweeping and clean up) Page 1 of 1 A YOR & COUNCIL CPA4MyiNICA AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: REGULAR ITEM #: MOTION 3/23/10 6 2010 Street & Water Quality Improvements Project — Results of Resident Curb Survey and Designation of the Curb Type Ryan Stempski, Assistant City Engineer Bruce A. Messelt, City Administratot(S, Jack Griffin, City Engineer SUMMARY AND ACTION REOUESTED: At the January 26, 2010 Public Hearing for the 2010 Street & Water Quality Improvements project, the City Council directed Staff to send out a survey to solicit resident preference between the installation of new bituminous curb or new concrete curb. The survey was sent out to all residents directly abutting the proposed project and to residents adjacent to the streets that will be improved. The survey produced a 58% response rate, ranging from 46% to 73% depending upon the neighborhood improvement area. The detailed survey results are included in Attachment No, 1. The majority of the residents on Jane Road and Isle Avenue prefer concrete curb. The majority of the residents on 53rd Street and 57th Street prefer bituminous curb. Based upon these results, the recommended motion to act on this is as follows: SUGGESTED MOTION: "Move to direct staff to replace the existing bituminous curb with concrete curb on Jane Road and Isle Avenue; and new bituminous curb on 53"I Street and 57th Street" BACKGROUND INFORMATION: Following public input and discussion, the Council directed at its January 261h Meeting that staff further evaluate what type of curb to install (bituminous or concrete) for the 2010 Street and Water Quality Improvement project. Council directed Staff to conduct a resident survey from both the abutting property owners in the immediate project area and the residents adjacent to the project area, Each resident received a survey to fill out and return (see Attachments Nos. 2 and 3). Residents were asked to provide their address, circle their preference of curb (bituminous or concrete), and provide any comments they had regarding their choice. -- page 1 -- City Council Meeting Resident Curb Survey Results March 23, 2010 Regular Agenda Item # 6 STAFF REPORT: A total of 69 surveys were sent out to property owners on all four street project areas, of which 52 were properties that will be assessed for the proposed improvements, and 17 were adjacent properties to the project area. A total of 40 responses were received, a 58% response rate. Results showed that the majority of the residents on Jane Road and Isle Avenue preferred concrete curb and the majority of residents on 53"1 Street and 57th Street preferred bituminous curb. Based on these results, it is recommended that Jane Road and Isle Avenue North be constructed with concrete curb and 53"1 Street and 57th Street be constructed with bituminous curb. Using bituminous curb along 53rd Street and 57th Street will better match the curb line into the adjacent neighborhoods to create a continuous look and character. Whereas Jane Road and Isle Avenue are both isolated cul-de-sac neighborhoods that can accommodate a change to concrete curb without impacting adjacent future projects. Therefore, staff sees no problems with moving forward with the consensus of the resident survey results. RECOMMENDATION: It is recommended that the existing bituminous curb be replaced with concrete curb on Jane Road and Isle Avenue; and that the existing bituminous curb be replaced with new bituminous curb on 53'1 Street and 57th Street. The suggested motion to accomplish this is as follows: 'Move to direct stqfflo replace the existing bituminous curb with concrete curb on Jane Road and Isle Avenue; and new bituminous curb on 53rd Street and 57111 Street" Alternatively, the City Council may direct the existing bituminous curb within the 2010 Street & Water Quality Improvements project to be replaced with either concrete or bituminous curb. ATTACHMENTS: (3) 1. Curb Survey Results — Summary and Detail 2. Survey Sent to Residents abutting the 2010 Street & Water Quality Improvements project 3. Survey Sent to Residents adjacent to the project SUGGESTED ORDER OF BUSINESS,. Introduction of Item City Administrator Report/Presentation__ ....... ........ .......... .................. City Engineer Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion ...„ ................... .............„.... ...................... ...... Mayor & City Council Discussion....„..........„...,...., ....... ...... . ....... .....,..... ..... „ ........... ...Mayor & City Council Action on Motion Mayor Facilitates page 2 -- 2010 Street & Water Quality Improvement Project City of Lake Elmo, Minnesota TKDA Project No. 14504.001 JANE ROAD NORTH - 58% RESPONSE ABUTING CURB TYPE PROPERTIES POSSIBLE SURVEYS 12 CONCRETE 4 BITUMINOUS 3 NO REPLY 5 RESIDENT CURB SURVEY ADJACENT PROPERTIES 0 N/A N/A N/A ISLE AVENUE NORTH - 73% RESPONSE ABUTING ADJACENT CURB TYPE PROPERTIES PROPERTIES TOTAL 12 4 3 5 42% JANE ROAD N CONCRETE '1=1 BITUMINOUS NO REPLY - -I ISLE AVENUE N TOTAL POSSIBLE SURVEYS 15 0 15 CONCRETE 9 N/A 9 BITUMINOUS 2 N/A 2 NO REPLY 4 N/A 4 53RD STREET NORTH - 55% REPSONSE ABUTING ADJACENT CURB TYPE PROPERTIES PROPERTIES POSSIBLE SURVEYS 20 9 CONCRETE 2 1 BITUMINOUS 12 1 NO REPLY 6 7 57TH STREET NORTH - 46% REPSONSE ABUTING ADJACENT CURB TYPE PROPERTIES PROPERTIES POSSIBLE SURVEYS 5 8 CONCRETE 0 1 BITUMINOUS 4 1 NO REPLY 1 6 TOTAL 29 3 13 13 TOTAL 13 1 5 7 45% 54% CONCRETE BITUMINOUS NO REPLY 53RD STREET N CONCRETE BITUMINOUS NO REPLY 57TH STREET N CONCRETE BITUMINOUS - NO REPLY 3/12/2010 DM' OF LAKE ELF C' y of Lake Emo 1 P. PP 1 11111 PI dd , ,IL I IPI •I I! „ 1,1 3800 Laverne Avenue North t' Lake Elmo, MN 55042 www,lakeelmo,org Phone: (651) 777-5510 Fax: (651) 777-9615 February 12th, 2010 2010 PrOj ect Resident 2010 Street and Water Quality Improvements Lake Elmo, Minnesota 55042 Re:. 2010 Project Resident Survey; Bituminous Versus Concrete Curb Dear 2010 Project Resident: At itslattuary-26th:,- '201 0, 'City Council Allatfti-g-;--a-Public Hearing-was-hel d -for the 2010 Street and -Water Quality Improvements. The Council ordered the improvements and the preparation of plans and specifications for the project; pending a final decision on a preferred material for street eurbs. As a follow-up to this action, the Council directed Lake Elmo City Staff to complete a survey of affected residents to identify whether a clear preference exists regarding installation of new conerete curbs or new 'bituminous curbs, It should be noted that: (1) the City does not.believe any existing eurbs, if present at all, can be salvaged; and (2) that either curb material and design will follow the low, angular profile (similar to a driveway entrance) found throughout the City. Here is a brief summary of the identified advantages and disadvantages of both products: Bituminous (i.e. asphalt) Curbs - New bituminous curb would generally match the existing curb currently in place in many areas of the City and would result in lower initial construction costs and assessments (see the attached cost breakdown). Bituminous curb does provide all acceptable product to minimize erosion of front yards and effectively drain surface water runoff. Bituminous curb allows for shorter construction duration, since it does not have a 5 to 7 day curing period as concrete does, Concrete Curbs New concrete curb provides superior strength and durability. Concrete lasts longer, resulting in lower future construction costs and assessments (when the curb can typically be left in place), Concrete provides better edge control to help protect the street. Concrete eurb can be installed with finer construction tolerances, allowing for a better end product and less drainage irrxperfections. The City is also exploring ooloring options for Concrete in hopes of identifying a more natural, less grey look. In either instance, the City is anticipating covering 70% of installation costs and working with assessed property owners on payment options for the remaining 30%. To assist the City Council in making its final detemiination on a preferred material for .street curbs. would vou please indicate on the enclosed survey form whether you would prefer the street in front of your house to be improved with CONCRETE or BITUMINOUS eurb7 We are asking that each affeeted property return this survey to City Hall by February 26th. You may use the enclosed self- addressed envelope or elect to email your response to ry_amsterripsatkda.com. For additional information or questions, please contact me at (651) 292-.4487. Your response is greatly appreciated. Thank You! Enclosures Sincerely, Ryan W. Stempski, P.E, Assistant City Engineer ()r. rt?cy,:‘,Ieci rnpoi ADDRESS: Please circle your curb replacement preference: BITUMINOUS CURB CONCRETE CURB (Return to City Hall in slf-addressed envelope provided) Comments: Alternate No. 1 Reclaim Street with Bituminous Curb Street Name Jane Road Isle Avenue 53rd Street 57th Street Project Totals Alternate No. 2 Street Name Jane Road Isle Avenue 53rd Street 57th Street Project Totals Total Estimated Project Costs 98,000 160,000 262,000 88,000 608,000 City Cost Participation 68,600 $ 112,000 $ 183,400 61,600 $ 425,600 Reclaim Street with Concrete Curb Total Estimated Project Costs 115,000 189,000 312,000 105,000 721,000 City Cost Participation 80,500 132,300 218,400 73,500 504,700 Benefitting Properties 12 18 20 5 55 Benefitting Properties 12 18 20 5 55 Estimated Unit Assessment 2,450 2,700 3,950 5,300 Annual payment if Financed $ 214 235 344 462 Estimated Unit Annual Payment if Assessment Fin lanced 2,900 $ 253 3,150 $ 275 4,700 $ 410 6,300 $ 549 Assumptions 30% Assessment Rate 20 Year Payment Period 6% Interest t CRY OF ' LAKE ELMO City of Lake Elmo 3800 Laverne Avenue North • Lake Elmo, MN 55042 • www,lakeelmo,org Phone: (651) 777-5510 Fax; (651) 777-9615 February 12th, 2010 010 Project Adjacent Resident 20) 0 Street and Water Quality Improvements Lake Elmo, Minnesota 55042 10: 2010 Project Adjacent Resident Survey: Bituminous Versus Concrete Curb Dear 20 10 Adjacent Project Resident: 20 I 0; .C.TitY-C-Otilicil Meeting;.ii-Pfal5ffe- Miring wislierd for the '2 no-stfea and Water — Quality Improvements. The Council ordered. the improvements and the preparation of plans and specifieations for the project; pending a final decision on a preferred material for street curbs. As a follow-up to this action, the Council directed Lake Elmo City Staffto complete a survey of affected and adjacent residents to identify whether a clear preference exists regarding installation of new concrete curbs or new bituminous curbs, It should be noted that: (1) the City does not believe any existing Qurbs, if present at all, can be salvaged; and (2) that either curb material and design will follow the low, angular Profile (similar to a drivewayentrance) found throughout the City, We are asking adjacent property owners to participate in this survey because It is very likely that the same material selected for 2010 projectwill be utilized for future improvements along the same street/road segment. Here is a brief summary Of the identified advantages and disadvantages of both products: Bituminous (i.e. asphalt) Curbs - New bituminous curb would generally math the existing curb currently in place in many- areas of the City and would result in lower initial construction costs and assessments (see the attached cost breakdown), Bituminous curb does provide an acceptable product to minimize erosion of front yards and effectively drain surface water runoff, Bituminous curb allows for shorter construction duration, since it does not have a 5 to 7 day curing period as concrete does, Concrete :Curb's - New Concrete curb provides superior strength and durability. Concrete lasts longer, resulting in lower future construction costs and assessments (when the curb can typically be left in place), Concrete provides better edge control to help protect the street. Concrete curb can be installed with finer construction tolerances, allowing for a better end product and less drainage imperfections, The City is also exploring coloring options for Concrete in hopes of identifying a more natural, less grey look, To assist: the City Council in making its final determination on a preferred material• for curbs along your street, would you please indicate on the enclosed survey whether you would prefer improvements utilizing CONCRETE or BITUMINOUS curb? We are asking that each affected and adjacent property return this survey to City Hall by February 26th, You may use the enclosed self-addressed envelope or elect to email your response to .an,sternpski tkcla.corn, For additional information or questions, please contact me at (651) 2924487. Your response is greatly appreciated, Thank You! Sincerely, ioN K Ryan , Stempski, RE, Assistant City Engineer Enclosures 41, to ooli printed on roc yckg.i papa ADDRESS: Please circle your curb replacement preference: BITUMINOUS CURB CONCRE ft CURB (Return to City Hall in self-addressed envelope provided) Comments: CITY OF LAKE ELMO MAYOR & COUNCIL COMMUNICATION -,...." AGENDA ITEM: SUBMIT I ED BY: THROUGH: REVIEWED BY: Date: REGULAR Item: MOTION 3/23/2010 7 Resolution Consider a Resolution in support of an Infrastructure Grant Chris Miller, City of Roseville Finance Director Bruce Messelt, City Administrato Carol Kriegler, Project Assistant SUMMARY AND ACTION REOUESTED: The City Council is asked to approve a resolution in support of pledging public support for American Fiber System's application to the National Telecommunications and Information Administration for the construction of a Community Broadband network within the Twin Cities North East Metropolitan area to include the City of Lake Elmo. The grant application is related to the development of a high density fiber optic network to interconnect all key, Public Safety, Libraries, Schools and County/City Government locations associated with Metro-Inet, the consortium group of agencies that shares information technology services, of which the City of Lake Elmo is a part. Mr. Terrence Heiser, Metro-1NET Network Manager (City of Roseville) will be present at tonight's meeting to briefly address the City Council. SUGGESTED MOTION: Move to adopt the attached Resolution 2010-012 supporting American Fiber Systems Application for a Broadband Technology Opportunity Program (BTOP) Grant for the Development of a Comprehensive Community Network to Benefit Public Institutions in the North East Metropolitan Area. BACKGROUND INFORMATION,: Since 1998, the City of Roseville has actively engaged other municipalities and governmental agencies for the purpose of sharing information technology services. To date, the City of Roseville has entered into Joint Powers Agreements with 23 entities to provide various levels of IT -related services. Within this consortium group, it is estimated that the participating agencies collectively save in excess of $500,000 annually for their information technology -related costs. The success of these partnerships is reliant on the ability of the City of Roseville to maintain connectivity to other agencies through high-speed, broadband connections. The vast majority of -- page 1 -- Council Meeting March 23"I, 2010 Resolution in Support of Infrastructure Grant Regular Agenda Item # 7 this connectivity is currently provided by the Comcast-owned Institutional Network (1-Net) under the terms and conditions of each city's respective local cable franchise. However, recent changes in cable regulations have brought into question the requirement of cable operators to provide services such as institutional networks. This uncertainty makes it difficult to develop long range technology plans given thisunknown. Absent cities' ability to use the I -Net it is estimated that the cost to lease broadband service lines would cost in excess of $300,000 annually for this consortium of agencies, In recognition of the potential loss of use of the INET, some cities have begun installing municipal -owned fiber to connect critical city facilities (although only some of these critical connections are complete). However, securing the interconnections between cities presents a daunting financial challenge. Fortunately, agencies in this consortium have a new opportunity to meet this challenge through the Federal Stimulus Plan, The American Recovery and Reinvestment Act (ARRA), commonly called the Federal Stimulus Plan, provides grants for deploying broadband infrastructure through the Broadband Technology Opportunity Program (BTOP). The purpose of the BTOP grant is to increase broadband penetration into unserved and underserved areas of the United States, to enhance broadband capacity at public computer learning centers, and to promote sustainable broadband projects using public/private partnerships. The U.S Department of Commerce through the National Telecommunications and Information Administration (NTIA) agency has been charged with developing policy guidelines and application procedures; to receive and review applications; and to distribute $4.7 billion to affect these programs. Applications for the BTOP's second and final round are due by March 26, 2010. In the second round the NTIA has adopted a "comprehensive communities" approach as its top priority in awarding infrastructure grants, focusing on middle mile broadband projects that connect key community anchor institutions — such as libraries, hospitals, community colleges, universities, and public safety institutions. As noted above, the City of Roseville manages an established technology partnership with metro area municipalities and service organizations including fire service districts and a watershed management district. Collectively the group is called Metro-INET to identify the transitive relationship that has developed amongst the participants of the network. Metro-INET is a communications network comprised of 67 public facilities located within 4 metro counties. Of these facilities, 39 are police and fire stations making Metro -[NET one of the largest public safety networks in the State of Minnesota. Currently the agencies of Metro-INET rely almost exclusively on the use of the Comcast provided Institutional Network (INET) to provide the facility network interconnections necessary to cost share information technology services. But while the current INET is nearly all fiber based, it does not reach to all facilities within Metro-INET. Most of these unserved facilities are fire stations that are a critical component of the Metro-INET public safety network. The City (and the consortium group) has been approached by. American Fiber Systems (AFS) to enter into a public/private partnership to build a fiber network that will replicate the I -Net. AFS -- page 2 -- Council Meeting Resolution in Support of Infrastructure Grant March 23'1, 2010 Regular Agenda Item # 7 is a privately held communications company that owns fiber optic networks in 9 metropolitan areas including St. Paul, MN. AFS owns over 76,000 fiber miles with a primary business of providing dark fiber to telephone carriers and businesses. AFS also provides managed network services to businesses in the communities where they operate. The AFS — Saint Paul network extends between the downtown areas of St. Paul and into Minneapolis and provides services to businesses within this area. AFS seeks to expand their network and services to businesses in the north east metro area and is seeking federal funding through the BTOP grant to accomplish this goal. AFS was aware of the Metro-INET collaborative and is seeking our support of their application to the NTIA for consideration of a BTOP grant to construct a 100 mile fiber optic ring throughout the northeast metro area to serve business and our public safety institutions. AFS would serve as the grant applicant. Members of Metro-1NET are asked to serve as public sponsors of the grant application and the public beneficiary by virtue of a grant to use the AFS Fiber network to interconnect the public safety facilities and other public buildings within our networking group. Additionally AFS will provide dark fiber capacity on the existing AFS fiber ring located in St. Paul. In total, AFS is proposing to provide to Metro-INET access to 140 route miles of fiber. STAFF REPORT: If awarded, the BTOP grant will cover up to 70% of the cost of the project. AFS estimates the total cost to be approximately $8 million. AFS has indicated that the remaining 30% will be covered by AFS in exchange for public sponsorship and support of the AFS grant. AFS has requested a contribution to the annual maintenance of the 140 route miles in the amount of $49,000 per year. This cost will be divided amongst the members of Metro-INET on an equitable basis using a cost sharing methodology developed by the Metro-INET Users Group. RECOMMENDATION: Staff recommends supporting the efforts of AFS in obtaining federal funding to expand fiber based broadband opportunities within our community. Given the uncertainty over the continued use of the Comcast provided fiber optic network it is necessary that Roseville and its partner agencies take advantage of any opportunity that can provide low cost, high speed connectivity between our public institutions to preserve the cost sharing relationships and operational efficiencies realized over the past 12 years. The proposed Resolution is attached and the appropriate motion would be to: Move to adopt the attached Resolution 2010-012 supporting American Fiber Systems Application for a Broadband Technology Opportunity Program (BTOP) Grant for the Development of a Comprehensive Community Network to Benefit Public Institutions in the North East Metropolitan Area. Alternatively, the City Council may elect to not support this effort, modify this support and/or direct City staff to undertake a different course with respect to this issue. -- page 3 -- Council Meeting Resolution in Support of Infrastructure Grant March 231-d, 2010 Regular Agenda Item # 7 ATTACHMENTS: A: Resolution 2010-012 supporting a fiber infrastructure grant application by American Fiber Systems B: American Fiber Systems grant program description SUGGESTED ORDER OF BUSINESS: Introduction Bruce Messelt, City Administrator Report/Presentation Terrence Heiser, Network Manager Questions from Council ........ .........., . Public Input, if Appropriate .... ........ . ........... Mayor Facilitates Mayor Facilitates Call for Motion ............... „.........,...., ...... Discussion Action on Motion ..... ............ ..... ........ ..... ....... Mayor & City Council Mayor & City Council ... ....... ...... . ........... Mayor Facilitates page 4 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2010-012 RESOLUTION SUPPORTING AMERICAN FIBER SYSTEMS APPLICATION FOR A BROADBAND TECHNOLOGY OPPORTUNITY PROGRAM (BTOP) GRANT FOR THE DEVELOPMENT OF A COMPREHENSIVE COMMUNITY NETWORK TO BENEFIT PUBLIC INSTITUTIONS IN THE NORTH EAST TWIN CITIES METROPOLITAN AREA. WHEREAS, the National Telecommunications and Information Administration (NTIA) agency has BTOP grants available for the deployment of broadband infrastructure, and WHEREAS, the NTIA will award infrastructure grants focusing on middle mile broadband networks to benefit key community institutions including public safety, and WHEREAS, the NTIA encourages the development of public/private partnerships in the application for these grants, and WHEREAS, American Fiber Systems (AFS) seeks public support of their application to receive funding for deploying broadband infrastructure in the north east Twin Cities Metropolitan Area, and WHEREAS, AFS will dedicate a portion of the infrastructure as a Community Fiber Network to benefit community institutions within the AFS service area as described in the letter of intent. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lake Elmo that the Lake Elmo City Council adopts this resolution supporting the grant application by American Fiber Systems for the development of a comprehensive community network to benefit public institutions in the north east Twin Cities metropolitan area. Date: ATTEST: Bruce A. Messelt City Administrator Resolution 2010-012 , 2010 CITY OF LAKE ELMO By: Dean A. Johnston Mayor AMERICAN RECOVERY AND REINVESTMENT ACT 2009 DEPARTMENT of COMMERCE (DOC) NATIONAL TELECOMMUNICATIONS and INFORMATION ADMINISTRATION (NTIA) BROADBAND TECHNOLOGY OPPORTUNITY PROGRAM (BTOP) COMPREHENSIVE COMMUNITY INFRASTRUCTURE (CCI) Round 2 Metro-INET & AFS February 11,2010 AFS Strategic Focus Executive Summary * Who we are — American Fiber Systems, Inc. - Private equity funded broadband provider of metropolitan fiber optical networking infrastructure, dark fiber and transport services in Minneapolis/Saint Paul, Minn.; Atlanta, Ga.; Boise, Idaho; Cleveland, Ohio; Kansas City, Kan./Mo.; Las Vegas, Nev.; Nashville, Tenn.; Reno and Carson City, Nev.; and Salt Lake City, Utah. - Deliver services over our own fiber infrastructure on a non-discriminatory basis. * Why we are meeting — To review the opportunities for increasing broadband infrastructure - AFS is looking to collaborate with key entities to assist with defining eligible projects and to create a proposal that meets the letter and spirit of the funding initiative. * How will we do this — Work hand in hand with qualified parties to create and deliver a proposal - Focus on jointly defining an eligible project that will provide fiber optic connectivity between all public safety, municipal, library facilities, and schools. Project should be expanded to included other education, particularly community colleges and key health care facility locations. - Quickly define "shovel ready" project within the definitions and terms of the broadband initiative. • What are we proposing - A high density fiber optic network to interconnect all key, Public Safety, Libraries, Schools and County/City Government locations associated with Metro-INET - Proposal utilizes the existing AFS network and expanding from its footprint to needed areas - Estimated project total costs need to be relevant in size - we can't be all things to all people or we run the risk of zero funding - Estimated Project duration is <24 Months - FTTH enablement Why work with AFS — provides best approach to make efficient use of capital to achieve funding goals - Experience and track record - No conflict with incumbent carriers - Private financing providing the 20% matching funding - In place, leverageable operating personnel Strictly Private and Confidential Company Overview 2 • American Fiber Systems Holding Corporation, a Delaware corporation, headquartered in Rochester, New York, provides fiber optic connectivity solutions for bandwidth intensive customers in 10 U.S. metro markets (MSA's) • Founded in 1999, AFS owns and operates 10 metropolitan fiber optic networks in underserved second and third tier markets since its inception: Minneapolis -St. Paul, MN, Atlanta, GA, Boise, ID, Carson City, NV , Cleveland, OH, Kansas City, MO, Las Vegas, NV, Nashville, TN, Reno, NV & Salt Lake City, UT • The Company's network footprint currently comprises 965 route miles and more than 152,000 metro fiber miles • AFS provides an Open Access Network Platform through wholesale optical bandwidth sales and dark fiber leases to wire line carriers, wireless, carriers, cable companies, Enterprises, ISPs, institutions, integrators and government entities. • By leasing dark fiber, AFS enables competition in markets served, resulting in consumer choice and lower retail prices. * Bandwidth services and leased dark fiber is provided on a non-discriminatory basis. * AFS optical bandwidth solutions enable optical last mile access that scale unlimited and are future proof. * >300 "big bandwidth" customers and 75 full-time employees as of December 31, 2009 * All AFS networks and related labor are "locally" supplied. * Busting up Closed Networks: Incumbent carriers, cable companies and CLECs. * Privately -held, major investors include Sierra Ventures, North Atlantic Capital, Alcatel/Lucent and Hamilton Lane . Strictly Private and Confidential AFS Network& Fixed Assets AFS is a Isadiao provider of metropoliten fiber optic connectivity in 10 U.S,. - through its owned network * Optimized for optical and IP services * Fiber Rich, Local Scale - 10 metro fiber MSA's served - 965 metro route miles - 152,732 metro fiber miles * Unique, Diverse Fiber Routes * All network builds locally sourced • All project, network maintenance and ongoing support locally sourced • NOC located in Boise, ID provides 24/7 support Strictly Private and Confidential 3 -' -k , f Boise-- , ,\. .[ , ? ..--,-------1,-A, NIA "75[3.151W-- '1,--,---, 'cievelar141,' z —§tP,suI i? \'' 1 Reno. ii' ."--Cake ait— — y- 11 Kltisas, Citt,,,;,-1 , Cats oft C' 11 Management Team David Rusin, Founder & Chief Executive Officer 11.--Th-funti Dave Rusin founded AFS in 1999. He has grown the business to152,732 miles of high -capacity, high -bandwidth metropolitan fiber optic cable in 10 cities across the U.S., and counts many of the most respected names in the Fortune 1000 as customers. Prior to founding AFS, Mr. Rusin was President of Frontier Communications. Read Dave's Blog At: http://www.telecornstraightshooter.comi Gita Ramachandran, CFO pfflawITERHousECcopERse Ms. Ramachandran has over 20 years experience in finance, auditing and corporate accounting. Prior to joining AFS, Ms. Ramachandran was a CPA with Price Waterhouse Coopers and Deloitte & Touche. She was also a former V.P. of Finance and Corporate Audit \,at other major corporations. Rich Coyle, SVP - Operations Mr. Coyle is the Senior V.P. for Operations Previously Mr. Coyle worked at IDACOMM and Sierra Pacific, eventually rising to the post of President of IDACOMM before joining AFS. Sierra Pacifici Strictly Private and Confidential 7 4 Mike D'Angelo, SVP - Sales & Marketing Prior to joining AFS, Mr. D'Angelo helped lead the growth of Choice One Communications from 30 employees and no revenues to 1,200 employees and over $300M in revenues. Dave Danchak, SVP Corp. Development Mr. Danchak is in charge of AFS's Mergers and Acquisitions group. Prior to joining AFS, Mr. Danchak worked in the Corporate Development Group at Norte! Networks. 14 Mi. NETWORKS' ***7 American FIZWAT SYSTEMS Broadband Technology Opportunity Program (BTOP) Strictly Private and Confidential Current BTOP Schedule * Round I Initially targeted at $1.6 Billion in awards Only $200MM awarded to -date Expected completion of Round 1 awards - 2/28/2010 * Round 2 Targeted at $2.65 Billion in awards $2.35 Billion allocated for CCI Middle Mile Notice of Funds Availability (NOFA) 1/15/2010 Application Submissions Due 3/15/2010 * Round 3 - Eliminated *All Awards Granted 9/30/2010 Strictly Private and Confidential Bi P Round 2 Emphasis * Prioritizes "Comprehensive Community Infrastructure" (CCI) Middle Mile Projects * More emphasis on Public -Private Partnerships - Community Partner, provides written Problem/Solution/Benefits in Endorsement Letters * Middle Mile focus (unlikely to fund standalone Last Mile) * Offer new or upgraded connectivity to anchor institutions including: - community colleges, public safety, municipal, health care * Higher priority for urban and metropolitan projects * Match of >=30% - given higher weight * Open Access Commitment Strictly Private and Confidential 7 Sequencing Framework for CCI Projects 7,7 ofieti Lt Strictly Private and Confidential glgt,LRE., by ihe ?or; atd F-1-411, Order of Priority 1 to 7 1 to 6 1 to 5 1 to 4 1 to 3 1 to 2 1 Other Applica o s Metro4N T AF Project Strictly Private and Confidential Metro-INET & AFS General Criteria * Leverage existing & planned Metro-INET Route and Laterals * AFS Metro-INET Routes to Provide connectivity to all locations *AFS Route to interconnect with existing Metro- INET route at a minimum of two points *AFS to be applicant to NTIA * Consider connecting University of Minnesota PCC locations to address distressed communities * Identify Community Colleges near routes Strictly Private and Confidential 10 Metro-INET Public Safety Locations Owner Building Name City of Falcon Heights Falcon Heights City Hall City of MaPlaWbOd Maplewood Fire Station City of Maplewood Maplewood Fire Station #4 City of Maplewood Maplewood Fire Station #1 City of Oakdale Oakdale Fire Station #2 City of Oakdale ;: Oakdale City Hall arid Police:Station City of Saint Anthony St: Anthony City Hall and Police Station City of Saint Anthony St. Anthony Eire Depailfrient City of Roseville ; RoSeVille.Fire.::StetiOn #2 Lake Johanna Fire Dis Lake Johanna Fire Station #1 City of Mounds View Mounds View City Hall and Police Station City of Roseville . Roseville City Hall land :PriliCe'StatiOnli,, City of RoSeVille:. . Roseville Ore Station #3 Lake Johanna Fire Dis Lake Johanna Fire Station #4 City of Maplewood Maplewood Fire Station #3 City of Little Canada Little Canada Fire Station Lake Johanna Fire Dis Lake Johanna Fire Station #2 Lake Johanna Fire Dis Lake Johanna Fire Station #3 Strictly Private and Confidential Owner Building Name Centennial Fire bistric-CFD Fire Station #1 City of Maplewood Maplewood Fire Station #7 City of Vadnais Height Vadnais Heights City Hall and Fire Station City of iviOlowood:, l..±Maplewood :City Hall and Police Station, City of North St Pahl North St Paul City, City of Vadnais Height Vadnais Heights North Service Center City of White Beer Lai White. Bear Lake CityHall and Public Safety City of White Bear Lai.White Bear Lake Fire Station Centennial Fire DistriCi CFb Fire Station #3 City of Lino Lakes Lino Lakes City Hall and Police Station Centennial Fire bistriciCFD Fire Station #2 City of Oakdale Oakdale Fire Station #1 City of Lake Elmo Lake Elmo Fire Station #2 City of Lake Elmo Lake Elmo Fire Station #1 City of Arden Fling Fthrftey County. Sheriff Station Ramsey County Law Enforcement Center Centennial Lakes PolicCentenniai Lakes Police City of Forest Lake ,Forest Lake City Hall and Police Station 11 Metro-INET Public Safety Locations Owner Building Name City of Falcon Heights. Falcon Heights City Hall City of Maplewood ; ,ividowwood Fwe Statrdri #2„ City of Maplewood :Maplewood Fire Station #4 City of Maplewood ;Maplewood Fire Station #1 City of Oakdale :Oakdale Fire Station #2 City of bakdaio. ,!,bakriale City Hall and Police Station City of Saint Anthony St Anthony City Hall and POlide Station city of Saint Anthony St. Anthony Fire bepartririeht; City of Roseville Roseville Fire Station t0; Lake Johanna Fire Dis Lake Johanna Fire Station #1 City of MoUridS View Mounds VieW City Hall and Police Statiori City of Roseville;; Roseville Crty Hall and 'F9tidarOtatid.a City of Roseville Roseville Fire Station #3 Lake Johanna Fire Dis Lake Johanna Fire Station #4 City of Maplewood 'Maplewood Fire Station #3 City of Little Canada .Little Canada Fire Station Lake Johanna Fire Dis Lake Johanna Fire Station #2 Lake Johanna Fire Dis Lake Johanna Fire Station #3 Strictly Private and Confidential Owner Building Name Centennial Fire Distric;CFD Fire Station #1 City of Maplewood Maplewood Fire Station #7 City of Vadnais HeightVadnais Heights City Hall and Fire Station City of iMaplewood.::; Maplewood City Hall arid Police Station City Of North;S(:Patf, :North:St: Paul City .Hall/Police/Fire - - City of Vadnais Height Vadnais Heights North Service Center CO Of White 1864 LaiWhite Br Lake' City 14iIl and Public Safety City of White Bear Lal,White Bear Lake Fire Station Centennial Fire Distric CFD Fire Station #3 City of Lino Lakes Lino Lakes City Hall and Police Station Centennial Fire Distric CFD Fire Station #2 city Of:eakdale:::::::;Oakdale:Firer:StatiOn:#1: City of Lake Elmo :Lake Elmo Fire Station #2 City of Lake Elmo Lake Elmo Fire Station #1 City of Aedeti • niRarliay eau* h&iff Station Ramsey County Law Enforcement Center Centennial Lakes Polic Centennial Lakes Police City of Forest Lake Forest Lake City Hall and Police Station 12 Metro-INFT 1V10nifi,p,al Locations Owner Building Name City of Lauderdale Lauderdale City Hall City of Oakdale 0000(0 Public :W6Hc City of Lake Elmo Lake Elmo Public Works Garage City of Saint Anthony St. Anthony Liquor Store #1 City of Saint Anthony St. Anthony Liquor Store #2 City of Saint Anthony St. Anthony Public Works City of Ai-deh Hilt Arden Hillscity Hall City of Rosville Cedarholm Golf Course City of ROSeVilleHrH::: HarrietAlekander Nature Center . City of Arden Hflls City 00erationsfiViaintenarite City of Little Canada Little Canada Park Main. Facility city of Little Canada Little Canada city Hall RWMWD Rarnsey WaShingtbn Watershed District City of Little Canada Little Canada Public Works City of North Oaks North Oaks City Hall City of Maplewood Maplewood Nature Center City of Gem Lake Heritage Hall and Sheriff Substation White Bear Township Township Administrative Offices City of Lino Lakes City of Oakdale City of Lake Elmo City of North Oaks Strictly Private and Confidential Lino Lakes Public Works Oakdale Niatuft Center Lake Elmo City Hall North Oaks Community Room 13 Metro-INET with INET Backbone Network & Locations prkal..Patk 1.1 _ Lke 2421 " - • -' Park • 0 ict nl a(lP!)1r98d,26U76. - vibrosorFeVpo ti n.'0- rc d s's'ue'pitplid'ersr.;..---All1-rights ',reserved lPiobntflaiba.r6s 19[25 ItaOld0ertn, N\IIEQ. AU0i1NATEQ,OrBOA DJrira 'ofNAVTECr02005 to4 5- 1A2t0I As 7,_ NeratAnerieailk..All ele AtJs North -America rInc . . tie sotitig:: rff bri,10.1/gioi) irk Reserue t Strictly Private and Confidential 1 6 NEXT STEPS 18 * Secure Metro-INET Public Partner endorsements of Project - Including "Tell the Sto Benefits of the Problem, Solution is relevant and * Metro-INET Partners and AFS need to be active politically * Identify Co network unity College locations and costs near * Determine willingness, benefit & costs of connectivity to University of Minnesota PCC Grant Award locations * Is there a Last Mile Provider willing to provide LOI, cable overbuilder, ISP, ILEC etc. * Are the Metro-INET communities willing to collectively provide 10% of match funding? Strictly Private and Confidential ct° 3800 LcIverne, Avenue Nort LakEimo, MN 55042 • ww lakeelmo.orq P'oone: (651) 777-5510 Febru 2010 Project Resident 2010 Street and Water Quality improvements Lake Elmo; Minnesota 55042 Pox: (651) 777-9b15 2010 Re:. 2010 Project Resident Survey: Bituniinous Versus Concrete Curb Dear 2010 Project Resident: At its January-26M 20)0, City Council Meeting, a Public Hearing-wa-hbld-for the 20)0 Slit-6 -aid-Water Quality Improvements. The Council ordered the improvements and the preparation of plans and specifications for the project; pendinga final decision on a preferred material for street curbs. As a follow-up to this action, the Council directed Lake Elmo City Staff to complete a survey of affected residents to identify whether a clear preference exists regarding installation of new concrete curbs or new bituminous curbs, it should be noted that: (1) the City does not believe any existing curbs, if present at all, can be salvaged; and (2) that either curb matenal and design will o11ow the low, angular profile (similar to a diiveway entrance") found throughout the City. Here is a brief summary of the identified advantages and disadvantages of both products: Bituminous ... asphalt) Curbs - New bituminous curb would generally match the existing curb currently in place in many areas of the City and would result in lower initial construction costs and assessments (see the attached cost breakdown), Bituminous curb doesproVide'itn) 'aeeefiTiTFICPro—dtiet to minimize erosion of front yards and effectively drain surface water runoff. Bititimn— Otis curb -allows for shorter construction duration, since it does not have a 5 to 7 day curing period as concrete does, Concrete Curbs - New concrete curb provides superior strength and durability, Concrete lasts longer, resulting in lower future construction costs and assessments (when the curb can typically bc left in place). Concrete provides better edge control to help protect the street. Concrete curb can he installed with finer construction tolerances, allowing for a better end product and less drainage imperfections. The City is also exploring coloring options for Concrete in hopes of identifying a more natural, less grey look. in either instance, the City is anticipating covering 70% of installation cos and working with assessed property owners on payment options foil lheTIrfaining To assist thc Cite Council in makinv its final determination on a preferred materiarfOT -Street curbs. would you please indicate, on the enclosed survey form whether vou would prefer the street in front of your house to be improved_ with CONCRETE or BITUMINOUS curb? We are asking that each affected property return this survey to City Hall by February 26th. You may use the enclosed self- addressed envelope or elect to email your response to rvan.sterriuskiCizAkda.com. For additional information or questions, please contact me at (65 ) 292-4487, Your response is greatly appreciated. Thank. You! Sincerely, uincs, Ryan W P.L. Assistant (Thy Enyineer Eneic.)surel; ADDRESS: Please circle your curb replacement preference: BITUMINOUS CURB CONCRETE CURB (Return to City Hall in I addressed envelope provided) Comments: Alternate No.1 Reclaim Street with Street Name Jane Road Isle Avenue 53rd Street 57th Street Project Totals Total Estimated Project Costs 98,000 160,000 262,000 88,000 608,000 s Curb City Cost Participation 58,600 $ 112,000 $ 183,400 61,600 $ 425,600 Alternate No. 2 Reclaim Street with Concrete Curb Street Name Jane Road Isle Avenue 53rd Street 57th Street Project Totals Total Estimated Project Costs 115,000 $ 189,000 $ 312,000 $ 105,000 $ 721,000 $ City Cost Participation 80,500 132,300 218,400 73,500 504,700 Benefitting Properties 12 18 20 5 55 Benefitting Properties 12 18 20 5 55 Estimated Unit Assessment 2,450 2,700 3,950 5,300 Estimated Unit Assessment 2,900 3,150 4,700 6,300 Annual payment if Financed 214 235 344 462 Annual Payment if Fin6lced 253 275 410 1 549 Assumptions 30% Assessment Rate 20 Year Payment Period 6% Interest City o Lake El M WNW MIMI ' 3800 Laverne Avenue Norlh • Lake Elmo, MN 55042 • www,lakeelmo.org Phone: (651) 777-5510 • Fax: (651) 777-9615 February l2th, 2010 2010 Project Adjacent Resident 2:010 Street and Water Quality Improvements LakeEline, Minnesota 55042 2010 Project Adjacent Resident Survey: Bituminous Versus Concrete Curb Dear 2010 Adjacent Project Resident: 2010, City-Cotiii eil Meefin PiThU Frear in g Was: nrd• fo-r the 201-0-Stf ea and Water --- QualityImprovements. The Council ordered, the improvements and the preparation of plans and specifications for the project; pending a final decision on a preferred material for street curbs, As a follow-up to this action, the Council directed Lake Elmo City Staff to complete a survey of affected and adjacent residents to identify whether a clear preference exists regarding installation of new concrete curbs or new bituminous curbs, It should be noted that: (1) the City does not believe any existing curbs, if present et all, can be salvaged; and (2) that either curb material and design will follow the low, angular profile (similar to a driveway- entrance) found throughout the City, We are asking adjacent property owners to participate in this survey because it is very likely that the same material selected for 2019 projects will he utilized for future improvements along the same street/road segment Here is a brief Summary of the identified advantages and disadvantages of both products; Bituminous (Le. asphilt) Curbs - New bituminous curb would generally match the existing curb currently in place in rnany areas of the City and would result in lower initial construction costs and assessments (see the attached cost breakdown). Bituminous ourb does provide an acceptable product to minimize erosion of front yards and effectively drain surface water runoff Bituminous curb allows for shorter eonstniction duration, since it does. not have a 5 to 7 day owing period as concrete does, concrete Curb's - New concrete curb provides superior strength arid durability, Concrete lasts longer, resulting in lower future construction costs and assessments (when the curb can typically be left in place), concrete provides better edge control to help protect the street, Concrete curb can be installed with finer construction tolerances, allowing for a better end product and less drainage imperfections, The City is also exploring coloring options for Concrete in hopes of identifying a more natural, less grey look. To assist: the City Council in making its final determination on a preferred material, for curbs Mona your street, would vou please indicate on the enclosed survey whether you would prefer improvements utilizing CONCRETE or BITUMINOUS curb? We are asking that each affected and adjacent property return this survey to City Hall by February 26th, You may use the en osed self-addressed envelope or elect to email your response to rvan.steninskiQtkcia.com. For additional information or questions, please contact me at (651) 292-4487. Your response is greatly appreciated, Thank You! Enclosures Sincerely, p s Ryan W, Stempski, P.E. Assistant City Engineer recyclocl ADDRESS: Please circle your curb replacement preference: BITUMINOUS CURB CONCRETE CURB (Return to City Hall in self-addressed envelope provided) Comments: RESIDENT CURB SURVEY 2010 Street & Water Quality Improvement Project City of Lake Elmo, Minnesota TKDA Project No, 14504.001 JANE ROAD NORTH - 58% RESPONSE ABUTING ADJACENT CURB TYPE PROPERTIES PROPERTIES POSSIBLE SURVEYS 12 0 CONCRETE 4 N/A BITUMINOUS 3 N/A NO REPLY 5 N/A ISLE AVENUE NORTH - 73% RESPONSE ABUTING CURB TYPE PROPERTIES POSSIBLE SURVEYS 15 CONCRETE 9 BITUMINOUS 2 NO REPLY 4 53RD STREET NORTH - 55% REPSONSE ABUTING CURB TYPE PROPERTIES POSSIBLE SURVEYS 20 CONCRETE 2 BITUMINOUS 12 NO REPLY 6 57TH STREET NORTH - 46% REPSONSE ABUTING PROPERTIES 5 0 4 1 CURB TYPE POSSIBLE SURVEYS CONCRETE BITUMINOUS NO REPLY ADJACENT PROPERTIES 0 N/A N/A N/A ADJACENT PROPERTIES 9 1 1 7 ADJACENT PROPERTIES 8 1 1 6 TOTAL 12 4 3 5 TOTAL 15 9 2 4 TOTAL 29 3 13 13 TOTAL 13 1 5 7 JANE ROAD N CONCRETE BITUMINOUS NO REPLY ISLE AVENUE N 27% 11:111:1 kipLP ':!1E; 45% 54% CONCRETE !..;- BITUMINOUS NO REPLY 53RD STREET N CONCRETE BITUMINOUS NO REPLY 57TH STREET N CONCRETE BITUMINOUS NO REPLY 3/12/2010 AYOR & COUNCIL COMMUNICATION AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: DATE: 3/23/2010 REGULAR ITEM #: ACTION Appointment to the Planning Commission Sharon Lumby, City Clerk Bruce A. Messelt, City Administrator Kyle Klatt, Planning Director Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: A vacancy has occurred on the Planning Commission and the City has advertised for residents interested in serving on the Planning Commission, The City Council is respectfully requested to bold an election between the two eligible applicants for the position of 2nd Alternate on the Planning Commission. BACKGROUND INFORMATION A vacancy has occurred on the Planning Commission. The 1st Alternate has been moved up to full voting member. The 2nd Alternate has moved up to 1st Alternate and a new 2nd Alternate must now be selected. The City has advertised this vacancy and has solicited applications from two interested, qualified candidates. STAFF REPORT: These two applications are attached for Council consideration. City staff offers no opinion or recommendation on appointments to Commissions made by the City Council. RECOMMENDATION: Based upon the above background information, it is recommended that the City Council hold an election for the position of 2nd Alternate to the Planning Commission. The City Clerk will assist the City Council in undertaking this action by handing out and collecting paper ballots. Alternatively, the City Council may elect to not hold this election and direct City staff to seek additional applicants through additional advertising and solicitation. -- page 1 -- City Council Meeting Appointment to the Planning Commission March 23Td ,2810 Regular Agenda Item #8 ^ | ! ! _ATTACHMENTS:. l. Application for Planning Commission Appointment —Mr.TanyGreen2. Application for Planning Commission Appointment —Mrs, Jennifer Pelletier SUGGESTED ORDER OF B0S0NE88.' Introduction of Item ................... Report/Presentation .....—_.—. Questions from Council to Staff Public Input, if Appropriate ....... Election bmBallot Results of Election ................ .... Announcement of Appointment. ........................................... City Administrator __,,._,,.^,^,,,,.^.,,,,^_,,.~.^. City Clerk Mayor Facilitates Mayor &0y Council ........................ .............. ............... City Clerk, ................................................. Mayor Johnston i City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota 55042 651.777.5510 Fax 777.9615 RECEIVED SEP 6 z APPLICATION FOR PLANNING COMMISSION APPOINTMENTS Date: Name: Address: Phone Numbers: September 8, 2008 Larry Green 11686 58th Street N, Lake Elmo, MN 55042 (W) (651) 430-0030; (H) (651) 430-0030 What do you consider to be the major planning and development issues confronting the City of Lake Elmo? Response #1. Preserving and enhancing the rural character of Lake Elmo. Wherever in conflict, balancing the best interests of Lake Elmo's residents with the developmental mandates of the Metropolitan Council. Maintaining the integrity of the Old Village and the rights of those who live between 10th Street N and 1-94 as Lake Elmo's population grows. 2. What do you see as the role and function of the Planning Commission? Response #2. Assisting the City Council with respect to the challenges presented by long and short range development plans and pending and proposed projects, and making recommendations regarding specific concerns raised by property owners. 3. What experience and qualifications do you have that you feel will contribute to the Planning Commission's work and which will enable you to provide a service in this regard? Response #3. 25 years of practicing law (in Minnesota, Oregon and California), with primary emphasis on real estate acquisition, sale and ownership. Among my clients are several real estate developers for whom 1 have negotiated real estate transactions valued at more than $150,000,000. In working with them and others, I have gained a practical understanding of the competing interests of environmental concerns, lenders, governmental agencies, landowners, real estate developers and the community as a whole, 4. How much time do you have, or are you willing to devote to Planning Commission activities? Response #4. That is which is necessary to do the job correctly. 5 What property or development interest, either direct or indirect, do you have within Lake Elmo? Response #5. Family ownership of one single-family residence. Nothing else, Please complete and return to the City Office City f Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota 55042 651.777.5510 Fax 777.9615 REcEIVED • FEB 9 2010 CITY OF LAKER 0 APPLICATION FOR PLANNING COMMISSION APPOINTMENTS Date: L/L1 Name Address Phone Number What do you consider o ge the major planning and development issues confronting the City of Lake Elmo? Nie-1. CO LAJACA yv�I Male4 0 n Ottr „v c/9 ci [Alt Oa all -lac; fi I- 0 0 Ick 2. What do you see as the role and function of the Planning Commis ir fCIZ adll) C6, n )0 Q»YWh--e ire 1'111- (7) 3. What experience and qualifications atiO you have that you feel will contribute to tbe Planning Commission's work and which will enable_you to provide a service in this regard? plan i).) Coryvyi,r',:e;,nei--- 4viryl p pre). 5.b1C)P hi d (Ai/ -e Comirytk-;',6x;0-fl LPhq-m,4-1' Pico/try, 4. How much time do you have, or are you willing to devote to Planning Commission activities? p )14,0 )-• vyu-e (L voled or (55i46 5. What property or'deveIoprnent interest, either direct or indrect, do you have within Lake Elmo? 0 v., L atzt. kt_tie 1-0(4).5 sa Noose complete and return to the City Office