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HomeMy WebLinkAbout02-16-2010 packetCity of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota February 16, 2010 7:00 p.m. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE: C. ATTENDANCE: Johnston DeLapp Emmons, Park Smith D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watehing the rneeting understands how the City Council does its public business.) F. GROLTND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) G. APPROVE MINUTES: 1. Approval of the February 3, 2010 City Council minutes H. PUBLIC COMMENTS/INQUIRIES: ln order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes. 1. CONSENT AGENDA: (hems arc placed on the consent agenda by City staff and the Mayor because they are not anticipated to generate discussion. Items may he removed at City Councils request.) 2, Approve payment of disbursements and payroll 3. Approve budget adjustment/designation and donation of $1,100.00 for maintenance of historic District 12 school house REGU LAR AGENDA: 4. Approval of Sunfish Lake Park Area 2 Concept Plan Approve 2010 Planning Commission Work Plan 6 Consider amendments to the Accessory Buildings Section of the zoning ordinance 7. Consideration of CodeRED Emergency Noliiieation System 8, Adopt Resolution supporting emergency plan for Stillwater School District K. REPORTS AND ANNOUNCEMENTS: (Theseare verbal updates and do not have to he formally added to the agenda.) • Mayor and City Council Administrator Announce Board of Appeal and Equalization. April 28, 2010. 5:00-7:00 p.m. • City Attorney • City Engineer • Planning Director L. Adjourn **A social gathering may or may not be held at the Lake Elmo Inii following the meeting.** City of Lake Elmo City Council Minutes February 3, 2010 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp, Emmons, Park and Smith. Also present: Administrator Messelt, Attorney Snyder, City Engineer Stempski, Planning Director Klatt, Finance Director Bouthilet and City Clerk Lumby, APPROVAL OF AGENDA: MOTION: Council Member Emmons moved to approve the revise February 3, 2010 adding items 6 and 7 onto the City Council Agenda as presented. Council Member Park seconded the motion. The motion passed 5-0. GROUND RULES: APPROVED MINUTES: The January 26, 2010, City Council minutesw PUBLIC COMMENTS/INQUIRIES: None. CONSENT AGENDA: approved by consensus. MOTION: Council Member Smithtn oved to approve the Consent Agenda as presented. Coun'eil Member ET71171Q ns seconded the motion. The motion passed 5-0. • Approve13ayment of diSburserri'ents and payroll in the amount of $341,672.66 • Accepting the work for',the 2009 Street Improvement Project and Authorizing Final PaymentResolution No, 2010-007 • Amendment to JOintPOwers Agreement with MPCA regarding additional cost for city -desired waterSystem improvements REGULAR AGENDA: One Year Review of Bus/Truck Terminal Interim Use Permit at 11530 Hudson Blvd, North Planning Director Kyle Klatt reported the City Council was asked to conduct a one year review of the Bus/Trucking Terminal Interim Use Permit at 11530 Hudson Boulevard North. This type of operation is allowed as an interim use, subject to the standards for a non-agricultural low impact use. Staff toured the site, reviewed the City's ordinances regarding interim uses and non-agricultural low impact uses and examined the conditions LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 3, 2010 included as part of the resolution approving the bus/trucking terminal operation and found the site in conformance with all applicable requirements. TerryE Emerson, applicant, asked to leave a gap in the landscaping around the perimeter of the site in case of future expansion. Also, Heins Nursery has leased acreage for tree plantings immediately to the north of the proposed landscaping gap. Mr. Emerson voiced his dislike for (Condition B.) regarding future compensation should a property takings occur. MOTION: Council Member Smith moved to authorize the Mayor to execute the Consent Agreement presented to the City Council related to an Interim Use Permit at 11530 Hudson Boulevard North, Council Member Park seconded the motion. The Motion passed 5-0, Authorization to proceed ‘with plans and specifications for 201b Sealcoat protect Ryan'Stempski, Assistant City Engineer, gave a presentation of pavement management and benefits of sealcoating. He provided a presentation and update regarding the proposed 2010 Sealeoat Project. The approved 2,09 Annual budget includes sufficient funds.for conduct of the proposed 2010 sealcoat Project. MOTION: Council Member Smith inovedto authorize and direct the City Engineer to proceed with preparation ofplans and specifications for tlie,2010 Sealcoat Project. Council Member Park seconded the motion: :Theinotionpassed 5-0, Presentation of CodeRED Emergency:Notification System Bruce Messelt, City Administrator,providetta presentation from Bryan Choyka, Regional Representative -for CodeRED Emergency Notification System. The City Administrator had direct experience ,With the CodeRed system. In addition to emergency communicationssome communities'have also allowed for select utilization for official communications'ofa particularrcommunity value or importance, such as major events, etc. The Council asked that this item be added to a future Council agenda for a cost and implementation discussion. The meeting was adjourned at 8:33 p.m. Respectfully submitted by Sharon Lumby, City Clerk LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 3, 2010 2 -Zt tt, :77,t fkf't ,,ttt tit DATE: 02:1620 I 0 CONSENT ITEM: MOTION as part of Consent AGENDA ITEM: Approve Disbursements and Pa -Toll in the Amount of S 13-'271.54 SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt. City Administrat REVIEWED BY: City Staff SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements and payroll in the amount of S 132.273.54. No specific motion is needed. as this is recommended to he part of the overall approval of the Consent i1E,TC17ti(1. BACKGROUND INFORM,ATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed and payroll to be paid in accordance with State law and City policies and procedures. Claim # .ACH ACH DD2615 DD264 35205 — 35273 35274 - 35327 .Amount S 7.156.45 S 1,150.96 S 23,476.11 Description Payroll Taxes to IRS 0211;2010 Payroll Taxes to MN Dept. of Revenue 02/11/2010 Payroll Dated 02[11:2010 (Direct Deposit) 17.1-11:74 Payroll Dated 02;11/2010 p.577.2s Accounts Payable Dated 6.:2010 Total: S 132,273.54 STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears to be in order and consistent with City buketary and fiscal policies and Council direction City C ouncil Meeting Consent - Approval of Disbursements and Payroll February 16'. 20 l () Agenda Item RECOMMENDATION: It is recommended that the City Council approve as part of its Consent Agenda proposed disbursements in the amount of LS 132,273.54, Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking. action. If done so. the appropriate action of the Council following such discussion would be: "Move to approve the February 166, 2010 Disbursement and Payroll, as Presented [and modified] herein." ATTACHMENTS: 1. Accounts Payable Dated 02./11/2010 SUGGESTED ORDER OF BUSINESS (he rem ,ed fiynn the Consent A Eienda); - Questions from Council to Staff ....................... ....... ............... Mayor Facilitates - Call forlVlotion ........ ...... ...... ......... ................... Mayor (.C:. Citv Council - Discussion ........ ... ...... ........ ........ .......... ....... ....... Mayor & City Council - Action on Motion .......................... Mayor Facilitates page 2 -- Accounts Payable To Be Paid Proof List User: Administrator Printed: 02/11/2010 - 2:48 PM Batch: 009-12-2009 invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # ARAM Aramark, Inc. 629-6893346 12/24/2009 28.72 0.00 02/16/2010 Uniforms -Public Works - No 0000 101-430-3100 44170 Uniforms 629-6893346 Total: 28.72 629-6898220 12/31/2009 28.72 0.00 02/16/2010 Uniforms -Public Works No 0000 101-430-3100 14170 Uniforms 629-6898220 Total: 28.72 ARAM Total: 57.44 KLATT Klatt Kyle 02/11/2010 500.00 0.00 02/16/2010 HSA Reimbursed No 0000 101-000-0000-21710 Health HSA Total: 500.00 KLATT Total: 500.00 LARSON LARSON DIESEL SERVICE, Corp 91234004 12/31/2009 3.00 0.00 02/16/2010 Balance Due from Previous Invoice No 0000 101-430-3100-42210 Equipment Parts 91234004 Total: 3.00 LARSON Total: 3.00 MES Municipal Emergency Services 00143813 SNV 01/21/2010 101-420-2220-44040 Repairs/Maint Eqpt 00143813 SNV Total: 00144340 SNV 01/25/2010 101-420-2220-42400 Small Tools & Equipment 00144340 SNV Total: MES Total: 333.91 0.00 02/16/2010 Repair nozzles No 0000 333.91 3,421.00 0.00 02/16/2010 Nozzles and fittings No 0000 3,421.00 3,754.91 AP - To Be Paid Proof List (02/11/10 - 2:48 PM) Page 1 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # RICHTMAN Richtman Karen 123109 12/31/2009 7,500.00 0.00 02/16/2010 Recycle Projects-2009 Grant 101-430-3200 14300 Miscellaneous Reimbursed 123109 Total: 7,500.00 RICHTMAN Total: 7,500.00 SAMSCLUB Sam's Club 17789248 12/29/2009 63.38 0.00 02/16/2010 First aid kit Fire Stations 101-420-2220 11040 Repairs/Maint Eqpt 17789248 12/29/2009 63.37 0.00 02/16/2010 First aid lcit City Hall 101-410-194044040 Repairs/Maint Contractual Eqpt 17789248 Total: 126.75 SAMSCLUB Total: 126.75 Report Total: 11,942.10 AP - To Be Paid Proof List (02/11/10 - 2:48 PM) No 0000 No 0000 No 0000 Page 2 Accounts Payable To Be Paid Proof List User: Administrator Printed: 02/11/2010 - 2:37 PM Batch: 001-02-2010 Invoice # Inv Date Amount Quantity Pmt Date Description Reference ABDO Abdo Eick & Meyers, LLP 259284 01/29/2010 7,000.00 0.00 02/16/2010 Audit Services 101-410-1520-43010 Audit Services 259284 Total: 7,000.00 ABDO Total: 7,000.00 Task Type PO # Close POLine # No 0000 ACS Animal Control Services 527 01/31/2010 481.00 0.00 02/16/2010 Animal Control Services 1/4-1/31/2010 - No 0000 101-420-2700-43150 Contract Services 527 Total: 481.00 ACS Total: 481.00 ARAM Aramark, Inc. 629-6918075 01/28/2010 28.72 0.00 02/16/2010 Uniforms -Public Works No 0000 101-430-3100 44170 Uniforms 629-6918075 Total: 28.72 629-6919934 02/01/2010 33.25 0.00 02/16/2010 Linen City Hall No 0000 101-410-1940-44010 Repairs/Maint Contractual Bldg 629-6919934 Total: 33.25 629-6922961 02/04/2010 30.25 0.00 02/16/2010 Uniforms - Public Works No 0000 101-430-3100-44170 Uniforms 629-6922961 Total: 30.25 629-6924835 02/08/2010 - 100.32 0.00 02/16/2010 Linen City Hall - No 0000 101-410-1940-44010 Repairs/Maint Contractual Bldg 629-6924835 Total: 100.32 ARAM Total: 192.54 C&J CONS C & J Consulting Services, LLP January 2010 02/01/2010 1,362.50 0.00 02/16/2010 Monthly Accounting Services - Jan - No 0000 101-410-1520-43150 Contract Services 2010 January 2010 Total: 1,362.50 AP - To Be Paid Proof List (02/11/10 - 2:37 PM) Page 1 Invoice # Inv Date Amount Quantity Putt Date Description Reference Task Type PO # Close POLine # C&J CONS Total: 1,362.50 CAPCITY Capitol City 11/19/5327 01/25/2010 50.00 0.00 02/16/2010 2010 Dues 101-420-2220-44330 Dues & Subscriptions 11/19/5327 Total: 50.00 CAPCITY Total: 50.00 COMPENSA Compensation Consultants, Ltd 02/04/2010 02/04/2010 40.00 0.00 02/16/2010 Monthly Admin Fee - February 2010 101-410-1320-44300 Miscellaneous 02/04/2010 Total: 40.00 COMPENSA Total: 40.00 CTYBLOOM City of Bloomington 012010 01/31/2010 40.00 0.00 02/16/2010 Lab Bacteris Tests - January 10 601-494-9400-42270 Utility System Maintenance 012010 Total: 40.00 CTYBLOOM Total: 40.00 No 0000 No 0000 No 0000 CTYROSEV City of Roseville 0010550 02/02/2010 1,551.58 0.00 02/16/2010 Monthly IT Services February 2010 No 0000 101-410-1450-43180 Information Technology/Web 0010550 Total: 1,551.58 CTYROSEV Total: 1,551.58 DONALDSA Donald Salverda & Associates P-1002-4 02/01/2010 101-410-1320-44370 Conferences & Training P-1002-4 Total: DONALDSA Total: 600.00 0.00 02/16/2010 Advanced Effective Mgt Seminars 600.00 600.00 ECKBERG Eckberg Lamers Briggs Wolff 012010 01/31/2010 3,801.96 0.00 02/16/2010 Legal Services Criminal 101-420-2150-43045 Attorney Criminal 012010 Total: 3,801.96 102129 02/01/2010 1,443.72 0.00 02/16/2010 Legal Services - Civil 101-410-1320-43040 Legal Services 102129 02/01/2010 13.00 0.00 02/16/2010 Legal Services - Development 203-490-9070-43040 Legal Services AP - To Be Paid Proof List (02/11/10 - 2:37 PM) No 0000 No 0000 No 0000 No 0000 Page 2 Invoice # Inv Date 102129 Total: ECKB ERG Total: EDS HEAT Ed's Heating & Air, Inc 02/08/2010 02/10/2010 101-410-1940-44010 Repairs/Maint Contractual Bldg 02/08/2010 02/10/2010 101-000-0000-20201 Use Tax Payable 02/08/2010 Total: EDS HEAT Total: EMERGAUT Emergency Automotive tech, Inc 8989 02/03/2010 101-420-2220-45800 Equipment 8989 Total: EMERGAUT Total: EMMONS A Emmons Alex P2/03/2010 02/03/2010 101-410-1450-43620 Cable Operations 02/03/2010 02/03/2010 101-000-0000-20201 Use Tax Payable 02/03/2010 Total: 2-9-10 02/09/2010 101-410-1450-43620 Cable Operations 2-9-10 02/09/2010 101-000-0000-20201 Use Tax Payable 2-9-10 Total: EMMONS A Total: ENVENTIS ENVENTIS 737500 02/13/2010 101-430-3100-43210 Telephone 737500 Total: 738507 02/13/2010 101-410-1940-43210 Telephone 738507 Total: ENVENTIS Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 1,456.72 5,258.68 748.13 0.00 02/16/2010 Repair Restrooms Ceiling Fans -City Hall -48.13 0.00 02/16/2010 Use Tax 700.00 700.00 162.42 0.00 02/16/2010 Install heater in Chief 2 Auto 162.42 162.42 58.78 0.00 02/16/2010 CC Meeting Cable operator 2/3/10 -3.78 0.00 02/16/2010 CC Meeting Cable operator 2/3/10 55.00 58.78 0.00 02/16/2010 Cable Workshop 2/9/2010 -3.78 0.00 02/16/2010 Use Tax 55.00 110.00 899.01 0.00 02/16/2010 Telephone/Data Service PW Jan & Feb - 899.01 526.60 0.00 02/16/2010 Telephone/Data Service City Hall Feb 526.60 1,425.61 No No No 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof List (02/11/10 - 2:37 PM) Page 3 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO 4 Close POLine # FREDS Fred's Tire 462879 01/21/2010 358.48 0.00 02/16/2010 Tires 8z Front End Alignment - Bldg No 0000 101-420-2400-44040 Repairs/Maint Eqpt Dept 462879 Total: 358.48 FREDS Total: 358.48 GOVTRNG Government Training Services 245.00 02/02/2010 02/01/2010 0.00 02/16/2010 2010 MCFOA Armual Conference No 0000 101-410-1320-44370 Conferences & Training 02/02/2010 Total: 245.00 GOVTRNG Total: 245.00 GRAINGER Grainger 01/14/2010 -8.23 0.00 02/16/2010 Eye Wash Bottle Returned No 0000 101-420-2220-44010 Repairs/Maint Bldg Total: -8.23 9160131687 01/14/2010 8.23 0.00 02/16/2010 Eye Was Refill Bottle No 0000 101-420-2220-44010 Repairs/Maint Bldg 9160131687 Total: 8.23 9160131695 01/14/2010 24.56 0.00 02/16/2010 Eye Wash Station No 0000 101-420-2220-44010 Repairs/Maint Bldg 9160131695 Total: 24.56 9174813379 01/14/2010 24.56 0.00 02/16/2010 Eye Wash Station - No 0000 101-420-2220-44010 Repairs/Maint Bldg 9174813379 Total: 24.56 GRAINGER Total: 49.12 GRTSTILL Greater Stillwater Chamber 4607 01/01/2010 101-410-1110-44330 Dues & Subscriptions 4607 Total: GRTSTILL Total: HEROFF Heroff, John 02/09/2010 02/10/2010 601-494-9400-43820 Water Utility 02/09/2010 Total: HEROFF Total: AP - To Be Paid Proof List (02/11/10 - 2:37 PM) 685.00 0.00 02/16/2010 Annual Dues 685.00 685.00 No 0000 508.12 0.00 02/16/2010 Refund Water Invoice - Over estimated - No 0000 508.12 508.12 Page 4 Invoice # Inv Date IAFC IAFC Membership 02/01/2010 02/01/2010 101-420-2220 11330 Dues & Subscriptions 02/01/2010 Total: IAFC Total: INTERSTA Interstate All Battery Ctr 34873 02/04/2010 101-420-2220-43230 Radio 34873 Total: INTERSTA Total: KDV Kern DeWenter Viere Ltd 104625 01/31/2010 101-410-1520-43150 Contract Services 104625 Total: KDV Total: LEOIL Lake Elmo Oil, Inc. B01203 01/31/2010 101-430-3120-42120 Fuel, Oil and Fluids B01203 Total: S01203 01/31/2010 101-420-2220-42120 Fuel, Oil and Fluids S01203 Total: SO1208 01/31/2010 101-430-3120-42120 Fuel, Oil and Fluids S01208 Total: LEOIL Total: Lillie Newspapers Inc. Lillie Suburban 02/25/2010 02/25/2010 101-410-145043510 Public Notices 02/25/2010 02/25/2010 101-410-1450-43510 Public Notices 02/25/2010 02/25/2010 101-410-1450-43510 Public Notices 02/25/2010 Total: Lillie Total: Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 229.00 0.00 02/16/2010 2010 Dues 25.65 0.00 02/16/2010 Pager Batteries -Fire 229.00 229.00 25.65 25.65 6,108.75 0.00 02/16/2010 Financial Services January 2010 6,108.75 6,108.75 2,178.70 2,178.70 668.21 668.21 66.15 66.15 2,913.06 0.00 02/16/2010 Fuel - Public Works 0.00 02/16/2010 Fuel 0.00 02/16/2010 Fuel- Public Works 12.38 0.00 02/16/2010 PZ Public Hearing Notice 18_00 0.00 02/16/2010 2010 Street Improvement Public Hearing 21.75 0.00 02/16/2010 2010 Surrunary Budget Statement 52.13 52.13 No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 AP - To Be Paid Proof List (02/11/10 - 2:37 PM) Page 5 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLime # LOFF Loffler Companies, Inc. 1092305 02/03/2010 136.25 0.00 02/16/2010 Copy Machines Overage & B No 0000 101-410-1940-44040 Repairs/Maint Contractual Eqpt 1092305 Total: 136.25 LOFF Total: 136.25 MARVS Marv's Professsional Tools 222227 01/28/2010 96.63 0.00 02/16/2010 Air Gun Coupler & Plier Set No 0000 101-430-3100-42400 Small Tools & Minor Equipment 222227 Total: 96.63 MARVS Total: 96.63 MENARDST Menards - Stillwater 70054 01/27/2010 57.65 0.00 02/16/2010 Misc Supplies No 0000 101-420-2220-42400 Small Tools & Equipment 70054 Total: 57.65 70233 01/27/2010 -22,19 0.00 02/16/2010 Returns No 0000 101-420-2220-42400 Small Tools & Equipment 70233 Total: -22.19 MENARDST Total: 35.46 METCOU Metropolitan Council 0000920078 02/02/2010 1,374.96 0.00 02/16/2010 Monthly Wastewater Service March 602-495-9450-43820 Sewer Utility - Met Council 2010 0000920078 Total: 1,374.96 METCOU Total: 1,374.96 METROFIR Metro Fire 37082 02/05/2010 42.03 0.00 02/16/2010 Gear Washing Detergent 101-420-2220 14040 Repairs/Maint Eqpt 37082 Total: 42.03 METROFIR Total: 42.03 MFRA McCombs Frank Roos Assoc Inc. 66443 02/10/2010 602.50 0.00 02/16/2010 Planning Services & Code 101-410-1910-43150 Contract Services Enforcement 66443 Total: 602.50 MFRA Total: 602.50 AP - To Be Paid Proof List (02/11/10 - 2:37 PM) No 0000 No 0000 No 0000 Page 6 Invoke # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # MIDAM Mid America Meter, Inc, 09-628 01/28/2010 220.00 0.00 02/16/2010 Meters Tested No 0000 601-494-9400-42300 Water Meters & Supplies 09-628 Total: 220.00 MIDAM Total: 220.00 MORTON MORTON SALT 318134 02/04/2010 14,128.29 0_00 02/16/2010 Road Salt No 0000 101-430-3100-42290 Sand/Salt 318134 Total: 14,128.29 MORTON Total: 14,128.29 MUNICI-P Munici-Pals 02/11/2010 50.00 0.00 02/16/2010 Annual Membership-2 Employees No 0000 101-410-1320-44330 Dues & Subscriptions Total: 50.00 MUNICI-P Total: 50.00 NASALTCO North American Salt Company 70472510 01/28/2010 6,449.21 0.00 02/16/2010 Treated Road Salt - No 0000 101-430-3125-42290 Sand/Salt 70472510 Total: 6,449.21 NASALTCO Total: 6,449.21 NATFC NATIONAL FIRE CODES 479841IX 02/08/2010 900.00 0.00 02/16/2010 National Fire Codes Subscription -On - No 0000 101-420-2220 11330 Dues & Subscriptions Line 4798411X Total: 900.00 NATFC Total: 900.00 NORTHTOO HSBC Business Solutions 02/05/2010 02/05/2010 64.26 0.00 02/16/2010 Heater for Chief 2 No 0000 101-420-2220-44040 Repairs/Maint Eqpt 02i05a010 02/05/2010 -10.71 0.00 02/16/2010 Billing corrections No 0000 101-420-2220 11040 Repairs/Maint Eqpt 02/05/2010 Total: 53.55 NORTHTOO Total: 53.55 AP - To Be Paid Proof List (02/11/10 - 2:37 PM) Page 7 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # ONECALL One Call Concepts, Inc Gopher Stat 0010618 01/31/2010 133.35 0.00 02/16/2010 Line Locates - January 2010 No 0000 101-430-3100-43150 Contract Services 0010618 Total: 133.35 ONECALL Total: 133.35 PLANTH PLANT HEALTH ASSOCIATES, INC 990-10 02/10/2010 101-430-3250-43150 Contract Services 990-10 Total: PLANTH Total: 744.00 0.00 02/16/2010 Forester Services - January 2010 744.00 744.00 No 0000 PRAXAIR PRAXAIR DISTRIBUTION INC. 35561652 01/29/2010 144.44 0.00 02/16/2010 CO2 Acetylene No 0000 101-430-3100-42150 Shop Materials 35561652 Total: 144.44 PRAXAIR Total: 144.44 PRESS Press Steven 2-8-2010 02/08/2010 62.93 0.00 02/16/2010 Cable Planning - 2/8/2010 - No 0000 101-410-1450-43620 Cable Operations 2-8-2010 02/08/2010 -4.05 0.00 02/16/2010 Use Tax Payable - No 0000 101-000-0000-20201 Use Tax Payable 2-8-2010 Total: 58.88 PRESS Total: 58.88 RIVRCOOP River Country Cooperative 141352 01/31/2010 217.50 0.00 02/16/2010 Fuel - Fire Dept. - No 0000 101-420-2220-42120 Fuel, Oil and Fluids 141352 Total: 217.50 RIVRCOOP Total: 217.50 RUD Prince-Rud Diane 02/16/2010 02/16/2010 342.00 0.00 02/16/2010 Cleaning City Hall and Annex No 0000 101-410-1940-44010 Repairs/Maint Contractual Bldg 02/16/2010 02/16/2010 256.50 0.00 02/16/2010 Cleaning Fire Hall No 0000 101-420-2220-44010 Repairs/Maint Bldg 02/16/2010 02/16/2010 -38.50 0.00 02/16/2010 Use Tax - No 0000 101-000-0000-20201 Use Tax Payable 02/16/2010 Total: 560.00 AP - To Be Paid Proof List (02/11/10 - 2:37 PM) Page 8 Invoice # Inv Date RUD Total: SCHLOMKA Schlomka 9999 01/05/2010 101-430-3100 14010 Repairs/Maint Bldg 9999 Total: SCHLOMKA Total: TITANAPP Titan Apparel & Sportswear Cor 2575 01/29/2010 101-420-2220-44170 Uniforms 2575 Total: TITANAPP Total: TRKUTI Truck Utilities 208530 02/04/2010 101-430-3125-44040 Repairs/Maint Eqpt 208530 Total: TRKUTI Total: WASHELEC Washington County 65378 02/04/20 I 0 101-410-1410-44300 Miscellaneous 65378 Total: WASHELEC Total: XCEL Xcel Energy 51-4504807-7 101-450-5200-43810 51-4504807-7 602-495-9450-43810 51-4504807-7 101-430-3160-43810 51-4572945-7 101-430-3160-43810 51-4576456-3 101-420-2220-43810 02/10/2010 Electric Utility 02/10/2010 Electric Utility 02/10/2010 Street Lighting 514504807-7 Total: 02/10/2010 Street Lighting 51-4572945-7 Total: 02/10/2010 Electric Utility 51-4576456-3 Total: Amount Quantity Pmt Date Description Reference 560.00 186.80 0.00 02/16/2010 Holding Tanks Pumped 186.80 186.80 870.00 0.00 02/16/2010 Unifroms-Fire Dept. 870.00 870.00 44.98 0.00 02/16/2010 Hyd. Sander Hose Ends 44.98 44.98 940.00 0.00 02/16/2010 Election Vote Machine Maint. Fee 940.00 940.00 731.13 0.00 02/16/2010 Lights at Legion Park 75.48 0.00 02/16/2010 Lift Station 29.67 0.00 02/16/2010 Traffic Lights 836.28 30.94 0.00 02/16/2010 Street Lights 30.94 1,264.12 1,264.12 0.00 02/16/2010 Fire Station 2 Task Type PO # Close POLine # No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 AP - To Be Paid Proof List (02/11/10 - 2:37 PM) Page 9 Invoice # Inv Date 51-4580376-5 02/10/2010 101-410-1940-43810 Electric Utility 51-4580376-5 51-4733556-8 02/10/2010 101-450-5200-43810 Electric Utility 51-4733556-8 51-5044219-0 02/10/2010 101-450-5200-43810 Electric Utility 51-5044219-0 51-5275289-3 02/10/2010 101-450-5200-43810 Electric Utility 51-5275289-3 51-5356323-8 02/10/2010 601-494-9400-43810 Electric Utility 51-5356323-8 51-5522332-2 02/10/2010 101-430-3160-43810 Street Lighting 51-5522332-2 51-5747685-4 02/10/2010 101-450-5200-43810 Electric Utility 51-5747685-4 51-5916043-7 02/10/2010 602-495-9450-43810 Electric Utility 51-5916043-7 51-6429583-8 02/10/2010 602-495-9450-43810 Electric Utility 51-6429583-8 51-6433976-2 02/10/2010 101-420-2220-43810 Electric Utility 51-6433976-2 51-6625457-1 02/10/2010 101-450-5200-43810 Electric Utility 51-6625457-1 51-6736544-2 02/10/2010 101-430-3160-43810 Street Lighting 51-6736544-2 51-6928283-3 02/10/2010 101-430-3160-43810 Street Ligbting 51-6928283-3 51-6956201-4 02/10/2010 101-450-5200-43810 Electric Utility 51-6956201-4 51-7538112-1 02/10/2010 101-430-3100-43810 Electric Utility 51-7538112-1 Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 1,350.59 Total: 1,350.59 9.28 Total: 9.28 367.59 Total: 367.59 9.28 Total: 9.28 1,562.76 Total: 1,562.76 41.24 Total: 41.24 209.52 Total: 209.52 37,24 Total: 37.24 16.11 Total: 16.11 643.86 Total: 643.86 297.40 Total: 297.40 1,961.05 Total: 1,961.05 26.60 Total: 26.60 54.81 Total: 54.81 3,464.91 Total: 3,464.91 AP - To Be Paid Proof List (02/11/10 - 2:37 PM) 0.00 02/16/2010 City Hall 0.00 02/16/2010 Tennis Courts 0_00 02/16/2010 Parks Bldg 0.00 02/16/2010 Pebble Park 0.00 02/16/2010 Wells 1 & 2 0.00 02/16/2010 Traffic Lights 0.00 02/16/2010 Arts Center 0.00 02/16/2010 Lift Station 0.00 02/16/2010 Lift Station 0.00 02/16/2010 Fire Station 1 0.00 02/16/2010 Legion Park 0.00 02/16/2010 Street Lights 0.00 02/16/2010 Traffic Lights 0.00 02/16/2010 VFW Ballfield lights 0.00 02/16/2010 Public Works No No No No No No No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 Page 10 Invoice # Inv Date 51-8126093-5 02/10/2010 601-494-9400-43810 Electric Utility 51-8126093-5 Total: 51-8711719-3 02/10/2010 101-430-3160-43810 Street Lighting 51-8711719-3 Total: XCEL Total: YOCUM Yocum Oil Company, Inc. 183570 01/22/2010 101-430-3100-44010 Repairs/Maint Bldg 183570 Total: YOCUM Total: Report Total: Amount Quantity Pmt Date Description Reference 143.04 0.00 02/16/2010 Water Tower 2 143.04 10.40 0.00 02/16/2010 Speed Sign Hwy 5 10.40 12,337.02 160.69 0.00 02/16/2010 Bulk Oil Tanks 160.69 160.69 70,635.18 Task Type PO # Close POLine # No 0000 No 0000 No 0000 AP - To Be Paid Proof List (02/11/10 - 2:37 PM) Page I I DATE: 0216,2010 CONSENT ITEM #: 3 MOTION as part of Consent AGENDA ITEM: Approve Budget ,Adjustment/Designation and Donation of S1.100 for Maintenance of Historic District 12 School House SUBMITTED BY: Oakdale Lake Elmo Historical Society THROUGH: Bruce Messelt, City Administratorim,:,, REVIEWED BY: Tom Bouthilet, Finance Director SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda. the City Council is asked to approve a Budget Adjustment and disbursements in the amount of S 1.100 as a donation to the Oakdale Lake Elmo Historical Society for annual maintenance of the Historical District 12 School House. No specific motion is needed, as this is recommended to be part ofthe overall approval of the Consent Agenda, BACKGROUND INFORMATION: The City Council of Lake Elmo has allocated certain monies in its approved 2010 Annual Budget for discretionary spending. Support for the Oakdale Lake Elmo Historical Society - and maintenance of the Historic District 12 School House. in particular - has been supported by the City on an annual basis. Accordingly. the 2010 Annual Budget and Council Discretionary account was constructed with such support in mind, STAFF...REPORT: City staff has reviewed the attached request and finds it generally to he in. order and consistent with City budgetary and fiscal policies and past Council action. in 2009. the Oakdale Lake Elmo Historical Society requested SI :200 in support from the City. The City Council approved a donation of SI ,1 00. Affirmative Council action on this request would result in the following, Budget Adjustment: Account # 101-410-111 0-44330 Amount (S 1.100.00) S ()00.,(10 Description Council Discretionary - Less Donation to °Altaic Lai:e Elimo Historical Soc Remaining Council Discretionary 1 -- City Council Nlee mg Approval of Buduet Adjustment & Donation for Oakdale Lake Elmo Historical Society February 161'. 2010 Consent Auenda Item RECOMMENDATION: In accordance with past practice and applicable State laws and City policies and procedures. it is recommended that the City Council approve as part of its Consent Agenda the proposed Budget Adjustment!Desiwiation and Donation in the amount of S 1.100 to the Oakdale Lake Elmo Historical Society for annual maintenance of the Historical District 12 School House. No specific motion is needed should Council wish to undertake this action. as it is included as part of the overall approval of the Consent Agenda. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the proposed Budget Adjustment/Designation and Donation. as Presented land modified) h crein." ATTACHMENTS: 1. Request from the Oakdale Lake Elmo Historical Society 2. Budget Adjustment SUGGESTED ORDER c)--.131..TNi5. (if removed front the Consent .4genda); Questions from Council to Staff Mayor Facilitates Call for Motion ....... ....... ................... ......... Mayor & City Council Discussion. ..... ..... .......... ..... ....... ....... IVIavor & City Council Action on Motion ............... ......... ................. ....... ..... Mayor Facilitates pagt- 2. - - Oakdale Lake Elmo Historical Society 1584 Hadley Avenue North Oakdale, MN 55128 Duane Eltertson Pres, 739-7152 Richard Eder Vice President & Carol Houck Secretary 777-7937 Treasurer 773-9483 Restored DIstrIct 12 school house located at 4442 Hadley Ave. N. Oakdale In Oakdale Nature Preserve R.t,c4E1, SEP, ? 8 /089 Sept 25, 2009 OiTY (N, LAKE Ei..10-C. Mr. Tom Bouthilet, Finance Director City Lake Elmo Minnesota 3800 Laverne Ave. North Lake Elmo, Minnesota 55042 Dear Mr. Bouthilet: The Oakdale Lake Ellmo Historical Society is requesting the City of Lake Elmo for a donation of Eleven Hundred Dollars ($1100.00) to help defray the cost of maintaining the Historic District 12 School House. Thank you for your consideration of this request and the past support of the history Oakdale Township. Duane Ellertson President Oakdale Lake Elmo Historical Society CnVOF LAKE ELMO BUDGET ADJUSTMENT - 2010 DATE: February 16th, 2010 ACTIVITY # 2010-001 DESCRIPTION: 2010 Donation to Oakdale Lake Elmo Historical Society TYPE OF ACTIVITY: TRANSFER OF FUNDS FROM ACCOUNT # TO ACCOUNT # PURPOSE: BUDGET ADJUSTMENT/DESIGNATION AMOUNT: AMOUNT: FROM ACCOUNT # 101-410-1110-44330 AMOUNT: $ 1,100.00 PURPOSE: Annual support for Maintenance of Historic District 12 School House DESIGNATION/NEW ACCOUNT # Desiunation: Oakdale Lake Elmo Historical Society OTHER FROM ACCOUNT # PURPOSE: City Approval: AMOUNT: Honorable 'Dean Johnston, Mayor Bruce Messelt, Adininistrator (on Behalf of City Council) (Attest) DATE: 2,16.'2010 REGULAR ITEM #: 4 MOTION Action - .4pproval AGENDA ITEM: Approve Sunfish Lake Park Area Two Concept Plan SUBMITTED BY: City of Lake Elmo Parks Commission THROUGH: REVIEWED BY: Bruce A. Messelt. City Administra Carol Kriegler, Project Assistant Minnesota Land Trust SUMMARYAND :ACTION REOUESTED: The City Council is asked to approve a Concept Plan for Area Two of Sunfish Lake Park. The plan is intended to complement the Conservation Easement with the Minnesota Land Trust for the Park. Its purpose is to further define the permitted and intended improvements for Area Two of the Park. a predominantly open area consisting of approximately 20 rolling acres. The area. located in the southern part of the park, has been used for agricultural purposes for the past several years, SUGGESTED MOTION: Move to approve the Sunfish Lake Park Area Concept Plan prepared and approved by the Lake Elmo Park Commission on November 16, 2009 ,BACKGROUND INFORMATION: Sunfish Lake Park Conservation Easement - Sunfish Lake Park was officially placed in conservation casement with the Minnesota Land Trust early this past summer. The Park Commission worked closely with the Land Trust over the past several years in an effort to describe permitted future uses for the park, which is largely in a natural state. The purpose of this initiative \Vas to preserve the natural character of this valuable community resource for !;enerations to eome. The terms of the Easement are specifically intended to provide a significant public benefit by: • Providing an opportunity to learn about. experience. and enjoy the out-of-doors in a significant and relatively undisturbed setting. • Protecting natural habitat that contributes to a larger complex of protected forest and wetlands that support a Variety of wildlife and plants, both tetTestrial and aquatic. pi14,fc 1 -- City Council Meeting February 161. 2010 Regular Agenda 'tern 1-4 Approval of Sunfish Lake Park Area TWO Concept Plan Protecting the water quality and near -shore aquatic habitat of Sunfish Lake by restricting, development of the lakeshore of the protected property. Park Concept Plan - The Easement states that the City may choose to use and develop Area Two of the Protected Property, or a portion of it. as an educational, outdoor recreational. or nature observation area. Such use must be consistent with and must not interfere with the Conservation Values and purposes of the Easement. The size, location, and characteristics of the buildings and structures. as well as all necessary utilities. driveways. parking areas and all other improvements associated with the facility or the uses must be in accordance with a Park Concept Plan approved in writing by the Land Trust. The Park. Concept Plan is intended to further define the permitted and intended improvements for the area. All buildings. structures and improvements must be designed and constructed so as not to detract from the natural and scenic character of the park. The City can periodically review. update. and revise the Park Concept Plan as long as the plan continues to he consistent with the Conservation Values and purposes of the Easement. STAFF REPORT: The proposed Park Concept Plan calls for the area to be largely designated as a restored prairie oak savanna in which only limited improvements may be made in ways that are consistent with the primary goal of restoring this section of the park into a native plant community while making the parcel accessible to the general public for limited outdoor recreational, educational and nature observation uses. The construction of trails and Sifilla2e should be limited to the same design limits that are in effect for Area 1 as defined in the Easement. The plan also includes construction of a modest and rustic warming. I interpretive structure: cluster plantings along the long drive into the park: a parking area with improvements limited to those that will assist in effective management of the park and parking area: a "short -turf' area designated for family use. small group picnics and informal play. Soft -surfaced mowed trails would be established around perimeter of the area with a couple of cross -over trails in an effort to provide a high quality interpretive experience with as much plant diversity as possible. A segment of ADA compliant hard surface trail is desired to provide accessibility for varying abilities. RECOMMENDATION: Based upon the above background information, staff report, and affirmative recommendation by the Parks Commission and the Minnesota Land Trust it is recommended that the City Council approve the attached Concept Plan by undertaking the following action: SUGGESTED MOTION: Move to approve the Sunfish Lake Park Area Concept Plan prepared and approved by the Lake Ehno Park Commission on November 16, 2009 City Council Meeting Approval of Sunfish Lake Park Area Two Concept Plan February 101', 2010 Regular Agenda Item #4 Alternatively, the City Council may elect to discuss the Concept Plan in greater detail, provide staff with specific direction, and/or remand the proposed Plan back to the Parks Commission (and perhaps others) for additional revision or improvement, ATTACHMENTS: A. Sunfish Lake Park Area Two Park Concept Plan, dated November 16, 2009 B. Sunfish Lake Park Area Two Park Concept Plan Map C. Exhibit B: Property Map — Sunfish Lake Park SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Report/Presentation Carol Kriegler, Project Assistant Questions from Council to Staff Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Call for Motion .......... .............. ....... ......,. ............ . ........... Mayor & City Council Discussion Mayor & City Council Action on Motion...,... ........ ....... .......... ...... .................. Mayor Facilitates -- page 3 -- 4 Lake Elmo Park Commission Sunfish Lake Park Area 2 Concept Plan November 16, 2009 Introduction This document is intended to complement the Conservation Easement with the Minnesota Land Trust for Sunfish Lake Park. It's purpose is to further define the permitted improvements for Area 2 of the park, a 20 acre parcel that was cropped through the summer of 2009. Area 2 of Sunfish Lake Park is intended to be largely designated as a restored prairie / oak savanna area in which only limited improvements may be made in ways that are consistent with the primary goal of restoring this section of Sunfish Lake Park into a native plant community while making the parcel accessible to the general public for limited uses. The land may be improved to facilitate the recovery of a native plant community, including the planting of appropriate grasses and wild flowers, the construction of trails and signage subject to the design limits in effect in Area 1, and the construction of a modest warming and interpretive structure. This vision of Area 2 as primarily a native plant community containing only the very limited improvements iterated above is consistent with its topography, its unique location as part of a natural habitat area consisting of Sunfish Lake Park and the Lake Elmo Park Reserve to the south, and its designation as part of a much larger natural wildlife corridor, the Metro Greenway. The placement and nature of any limited improvements should be guided by the needs and consideration of park users, neighbors, and most importantly, ensuring public safety. Prairie / Oak Savanna Restoration Area Most of area 2 is slated for restoration to prairie and oak savanna. Care will be taken to research the area's likely pre -settlement plant community with the goal of restoring the site to replicate the original genetics as closely as possible, A seed mix will be used that is comprised of the species that are believed to be native to the site. The seed will originate from the same ecoregion or in counties that adjoin this ecoregion. The installation of the restoration project and subsequent management will be based on sound and well -found ecological principles. Efforts will initially be made to restore the area to prairie with the possibility of creating areas of savanna. Native Planting / Interpretive Area The long drive into the park will be planted with plants native to the site, but in a more structured or "clustered" fashion. The goals of this somewhat more formal planting arrangement is 1) to create a defined and "showy" entrance to the park and 2) to provide effective interpretation of the various plant types. Parking Area The parking area will include structures and amenities that will assist in the effective management of the parking area and entire park. For example, rain gardens will be installed to filter run-off from the parking area and improve water quality. An information kiosk with regulatory, directional and interpretive information will be located in the area with the goal of enhancing park visitor's experience and promoting conservation. The parking area will be defined through the placement of stones or other natural materials in an effort to prohibit unauthorized vehicles from entering other areas of the park. The size and shape of the parking area will be guided by needs. All structures and amenities will be rustic in nature and constructed / fabricated with materials, textures and colors that will effectively blend with the natural surroundings. The parking area should be as natural as possible. Interpretive Center 1 Picnic 1 Short Turf — Open Play Area Interpretive Center Approximately 1.5 acres in the northeast corner of area 2 is identified as space in which a modest interpretive center might be placed. The goal of the center would be to provide a facility that would promote awareness, appreciation and conservation of the park's natural resources through interpretation, educational programs, activities and events. The facility might include a small indoor multi- purpose area that would be used as a gathering space or warming area in inclement or cold weather and restrooms and/or an adjacent outdoor gathering space with some overhead protection from the elements. The outdoor areas adjacent to the center would be utilized for interpretation and interactive learning opportunities. Placement of the center within the identified 1.5 acre parcel would be based on the desire for the facility to "hug" the land in a complimentary and unobtrusive fashion. The placement and design of the center should be guided by the desire for visitors to effectively observe and experience the diversity of the natural outdoor surroundings while within and just outside the facility. The structure should be rustic in nature and constructed / fabricated with materials, textures and colors that will effectively blend with the natural surroundings. The design and construction of the center should be based on sound environmental and conservation principles with the possible use of geothermal, solar, and wind for energy. The design should also reflect the city's heritage and rural character. Picnic / Short Turf— Open Play Area This same 1.5 acre parcel is also identified as space where -in an area of short turf might be established and maintained for the purpose of providing an area for family and small group picnics and informal play. The area would lend itself to casual play such as bocce ball, "catch", tag, Frisbee, drama, badminton, kick- ball, etc. None of these play activities would be supported by the permanent placement of, or installation of equipment. A play area specifically for chiidren might be designed and developed that would encourage creative and active play. The play area would consist of natural materials and might include the planting / placement of native plants in a fashion that encourages creative play and movement. Placement of this open space should be guided by the desire for the area to be accessible and safe, but not visually dominant. A small number of picnic tables might be scattered within the area. ADA Compliant hard surface trail A segment of ADA compliant hard surface trail is desired with the goal of providing a high quality interpretive experience with as much diversity as possible. Soft -surfaced Trail A soft -surfaced mowed trail might be established throughout the perimeter of area 2 with a couple of cross -over trails designed to offer a variety of loop trail distances. Trail placement should be done with the goal of providing an effective fire break and catching as much diversity as possible while offering gentle curves for interest. Interpretive signage might be developed as a means of offering a high quality self -guided interpretive experience. Sunfish Lake Park Area 2 Concept Plan - 5/28/09 . _. Prairie /Qak Savanna restoration area Native planting / interpretive area �-iPicnic / short turf - open play area -- interpretive shelter structure �� Parking area -~~~- Soft trail --- ADA compliant hard surface trail Note: The trail configuration does not show actual location, but rather ageneral sense ofthe nature, configuration, and length, Roo,/ Legend .01.11. Protected Property? — ection Linea Area Boundary Line Buildings Driveways and Minor Roads Roads ---- 10ft Contours . Parking Area Cultivated Land Grasslands Forested , Ti WOodlands Wetlands ! Water map Created: October 8, 2008 •. Map Resource hiformatiori Prattntodi Pitpedly, Skt' IonL. Suundal-F iine. Bedidinos.,Rnadi. elfveway MinbcRoads. INFoot Contours, Area, COdrated Land, Grasslands. Formtd, Wastdtands, Walsall, and V‘t*rsdnaletl Community GIS Servicss Inc CI-ers of this raadegrea and acknafiledge thatC ntend.di and thi, Minnesota Land Trust tann4 Wald Ilabre. tor tactlia‘y or pmvidel. GIS maitetiats f.kslupc. esTabliih„%cetarg, 'bdondaiY . 6a4S, odocaitions of improvement, , . Exhibi r' nitf B: Property Map -e, Site: Sunfish Park Tract: City of Lake Elmo ashiligtort county - Twp. 29 N Erig. 21 W Sec. 10, 14 & 15 tirkTE- State': 80Q 400 Section 11 — - '" Section 14 Op° i Fe -et DATE: 2/162010 REGULAR ITEM: MOTION Action - Approval AGENDA ITEM: Approval of 2010 Planning, Commission Work Plan SUBMITTED BY: Lake Elmo Planning Commission THROUGH: Bruce A. Messelt, City Administrat REVIEWED BY: Kyle Klatt. Planning Director SUMMARY AND ACTION REOUESTED: The City Council is asked to review and accept the Planning Commission's annual work plan that the Commission has prepared for 2010. The Council is asked to review the plan and accept it so that the Planning Commission and Council are communicating about priorities at the start of the year. SUGGESTED MOTION: "Move to accept the 2010 Planning Commission LtOrk Plan" BACKGROUND INFORMATION: The primary intent of the work plan is to help prioritize the projects the Planning Commission will be reviewing in the next several months. and to also help keep the Commission informed about the internal planning related activities and projects that will be undertaken by the staff over the coming year. STAFF REPORT: The Planning Commission Work Plan is a working doeuiiient that provides guidance to the Commission, Yet has the flexibility to respond to priorities as they emerge. lt will also help the Commission gauge its progress at achieving some of its goals fbr the year. The plan has been drafted in a format similar to the one used during the previous year. RECOMMENDATION: The Planning Commission and City staff recommends approval of the 2010 Planning Commission Work Plan via the following motion: SUGGESTED MOTION: "Move to accept the 2010 Planning Commission flOrk Plan" iNtuc. 1 -- City Council Meetin,,, Approval of 2010 Plinnim. Commission k\--ort: Plan Regular Auencia Item ,75 February loth, 20 1(1 Alternatively_ the City Council may comment on andior revise the plan by changing the priority levels and/or timing for items or by adding or subtracting from the project list as it deems appropriate. It may then adopt the Work Plan. as amended or remand the revised Work Plan back to the Planning Commission for further evaluation and consideration. ALTERNATTIE MOTIONS: "Move to accept the 2010 Planning Commission Work Plan, as amended at tonight's- meeting." or "Move to remand the 2010 Planning Commission Work Plan to the Planning, Commission .for additional consideration, as discussed fandior amended] at tonight'S meeting." ATTACHMENTS: 1. 201 0 Plamiin2. Commission Work- Plan SIIGGESTED ORDER OF BUSINESS: Introduction of Item . ........ .....,......... Report/Presentation........... ............ Questions from Council to Staff ..... Public Input, if Appropriate ........ .... Call for Motion ........ ..... .................. Discussion. .......... ........ Action on ....... ..... ........................., City Administrator ................ ..... Kyle Klatt. Planning Director .......„....„.. ........ ..... Mavor Facilitates ... ...... Mavor Facilitates .......... ......... Mavor & City Council ................ ....... ......... Mayor & City Council ...„................ ..... ......... Mayor Facilitates -- page 2 -- 2010 Planning Commission Work Plan Prepared by the Lake Elmo Planning Commission —1/25/10 Status: C — Complete IP — In Progress Date: Completion Goals (with Monthly Range) Admin: Staff Projects/Initiatives PL: Priority Level (from 1 to 5 with 1 being the highest priority) Project and Description Date PL Status (Months) ZONING INITIATIVES Zoning Map Updates • Review of past zoning approvals, incorporate all approved map amendments • Prepare new version of official Zoning Map using most recent County GIS data • Update Zoning Map to improve consistency with the Comprehensive Plan and Future Land Use Map • Establish proper zoning designation for recently annexed Buberl property Conditional Use Permit Ordinance • Update current regulations to establish specific criteria for different conditionally permitted uses • Establish tracking system for all existing conditional uses Zoning Text Amendments • Outdoor lighting ordinance update Agricultural sales review Special event permit ordinance • Trailer and boat parking regulations • Rear yard setbacks in OP districts • Sediment and Erosion Control regulations (reference and general code updates) • Outdoor wood burning furnace ordinance Engineering Standards Manual • Finalize development manual describing the City's engineering standards for private and public projects 3-6 2 IP 3-6 2 IP 6-9 9-12 4 6-9 0-3 2 IP 6-9 4 0-3 1 IP 0-3 3 IP 0-3 2 IP 6-9 3 9-12 4 6-9 IP 3-6 2 IP Home Occupation Ordinance • Research status and effectiveness of current ordinance Draft updated ordinance to address appropriate home occupation standards for different areas in the community. Permit Tracking • Establish system for tracking interim uses • Establish system for tracking non -conforming uses Zoning Ordinance Review • Prepare outline of previous work and major areas of agreement • Develop design standards for Village area and 1-94 corridor sewered development area • Research and review form -based codes and transfer of development rights programs PLANNING INITIATIVES Village Area Planning • Prepare amendment to Comprehensive Plan based on selected development scenario from AUAR Adopt amendments to the Zoning Ordinance responsive to the AUAR mitigation plan and Comprehensive Plan I-94/10th Street Corridor • Review Comprehensive Plan and holding zones for South 10th Street Area for consistency with Village Area updates Review land use plan for corridor and consider updates necessary facilitate implementation Develop master land use plan for the corridor Comprehensive Plan Updates • Monitor individual projects for compliance with the Comprehensive Plan • Review Malmquist future land use plan amendment • General land use review and discussion. 0-3 3 6-9 3 9-12 5 IP 9-12 5 3-6 3-12 2 6-12 4 6-12 6-12 0-12 0-6 2 6-12 3 Park Planning • Create a master plan for all City parks, provide assistance to 9-12 2 Parks Commission as needed Capital Improvement Plan • Planning Commission review of Capital Improvement Plan for 6-9 2 consistency with the Comprehensive Plan ADMINISTRATIVE INITIATIVES Building Division (Admin) • Monitor status of staffing within building inspection department; consider staffing needs in 2011 and beyond 6-9 Permit Tracking Software • Select and implement tracking and reporting software for 3-6 1 IP planning application, building permits, and code enforcement activity. Code Enforcement (Admin) • Follow program and Council direction for the enforcement of 3-6 2 the sign ordinance Agency Support (Admin) • Review Census Bureau mapping updates, respond to other 0-3 1 IP requests in advance of 2010 census MnDOT Highway Landscaping Grant • Consider new grant application for 2010 and beyond 3-6 AGENDA ITEM: SUBMITTED BY: THROUGH: DATE: 2 I620!() REGULAR ITEM: 0 MOTION Ordinance OS-024 Resolution 2010-008 Consider Amendments to the Accessory Buildings Section of the Zoning, Ordinance Kyle Klatt, Planning Director Bruce Messelt. City Administrator REVIEWED BY: Planning Commission Kelli Matzek. City Planner SUMMARY AND ACTION REOUESTED,: The City Council is asked to consider amendments to the accessory building provisions of the zoning ordinance. These changes represent minor modifications to specific sections of the ordinance and have been proposed: 1 ) 10 improve the consistency between various sections of the current code and 2) to clarify thc intent and interpretation of various sections of the code dealing with accessory uses. The proposed amendments do not constitute a major departure from the current ordinance and arc intended primarily to clean up portions of the code that have been confusing or difficult to administer in the past. The recommended motions to act on this recommendation are as follows: SUGGESTED MOTIONS: "Move to adopt Ordinance No. 08-024 amending the accessmy building regulations." and "Move to adopt Resolution No. 2010-008 authorizing sumnialy publication of Ordinance 08-024, due to the length and complexity of this ordinance" BACKGROUND INFORMATION: The City Council reviewed the proposed accessory buildings ordinance at a workshop meeting on December S. 2000, A brief summary of the discussion from this meeting can he found after the Staff Report section of this inemorandum. The inival basis for the proposed amendments was the identification of discrepancies between a building department setback handout and the zoning ordinance. As part of the regular review. of 1 -- Ciry Council MeeConsider Amendments to Accessory But dings Section of Zoning Ord nance February 161h. 2010 Regular Agenda hem t.:6 building permits. staff also found that the requirements for accessory buildings were either difficult to find or inconsistent between various portion of the code. The proposed amendments should help clarify and simplify the review of building pennits. especially for accessory buildings. The proposed ordinance was reviewed during the course of several Planning Commission meetings this past summer. and was subsequently recommended for approval. STAFF REPORT: The regulations for accessory buildings may be found in two distinct sections of the Zoning Ordinance - within the development standards for each zoning district and as part of the design and performance standards that apply to all districts. The sections that would be impacted by the proposed changes include Sections 154.030 through 154.066 and Sections 154.092 and 154.093. The proposed changes can he summarized as follows: The RE District provisions (Section 154.058) will be amended to add accessory building setbacks to the district table. This table will now include the front. side. street side, rear. and arterial street setbacks for accessory building as well as principal buildings. Since these setbacks were not previously identified elsewhere in the code, the Planning Commission recommended that they follow the OP district requirements with the exception of the front yard setback (set at 100 feet to be consistent with the front yard setback for principal structures). Language in all zoning districts will be amended to clearly state whether or not the dimensional requirements apply to principal. accessory buildings. or both. Each zoning district table will include separate headings labeled "Principal Building Setbacks" and "Accessory Building Setbacks". At present, the code either uses these terms interchangeably or just uses "Building Setbacks". There are currently two definitions that describe how to measure the height of buildings: "Height of Building" and "Building Height". The proposed ordinance eliminates one of these terms and adds a dia,_tram to provide additional clarity concerning the interpretation of this measurement. The reference to roof height in Section 154.092, Suhd. (A.2) will be removed. With this ehange. all accessory building heights will he calculated in the same manner as principal buildings. Specifically. the definition noted above allows the averaging of the grade around the building and the averaging of the height between the highest ridge and eave line to determine the two points used to calculate hei ght. The accessory building height in all districts (except for agricultural buildings) will he amended to 1 feet (from either 14 feet or 20 feet). This figure is recommended as a balance between the previous roof height requirement of 20 feet and the averaging that is allowed for mansard. gable. hip, and gambrel style roofs. The current requirement varies from district to district and there is no apparent reason for these discrepancies. City Council Meeting Consider Amendments to Accessory Buildings Section of Zoning Ordinance February 166, 2010 Regular Agenda Item #6 • The definition for a tool shed has been revised to delete a statement related to roof height. These types of structures will still have a separate height requirement that is lower than other buildings, and in this case, will be reduced from 12 feet to 10 feet (to account for the averaging as noted above). Accessory buildings in the Open Space Preservation District are currently allowed to be built to a higher height than in other districts; this provision will be amended to reflect a common height across all residential zoning districts. The current OP district height limit is 25 feet and would be changed to 18 feet under the proposed Ordinance. This change also reflects the definition change noted above. The requirements for maximum building height and door height will be included in the residential district tables only. The requirements for accessory buildings in industrial and business districts will therefore match the requirements for principal building in these districts. There are references to the business and industrial district exemptions that can be eliminated from the current ordinance because of these changes. All language pertaining to size limits for the parking of passenger automobiles (found in Section 154.092, Subd. D) will be deleted. Rather then specifying a specific size limit of 1,000 square feet, the proposed amendments would limit the size of attached and detached garages to no more than the footprint of the principal structure. This change will help end confusion regarding space marked on building plans as storage, workshop, or miscellaneous usage. Clarification will be added to specify that building footprint will be used to calculate the size requirements for an accessory building (not gross floor area). This revision also provides for a blanket stateinent amiss all districts that an accessory building cannot exceed the size of a principal structure. The current maximum size allowed for accessory buildings will not change, and previously the size of the principal building was only relevant for parcels larger than 20,000 square feet. Section 154.092 Subd. F and G will be amended to clarify that accessory buildings cannot exceed the height of the principal building in any zoning district with the exception of agricultural farm buildings and the exceptions to height listed elsewhere in the City Code. This change does not alter the intent of the current Ordinance. The table found in Section 154.093 has been updated to clarify the accessory building requirements for the smallest lot sizes in R-1, RED, and OP districts and to remove existing language that states the size of accessory buildings cannot exceed a principal structure. The revised statement in Section 154.092, Subd. D will now cover this requirement. The Planning Commission could find no reason for a cut-off of 5,000 square feet for the smaller lots in this table, and with the proposed change, all lots less than one acre in size would be grouped together. -- page 3 -- City Council Meeting Consider Amendments to Accessory Buildings Section of Zoning Ordinance February le, 2010 Regular Agenda hem #6 A provision will be added to Section 154.092 that reads as follows: "The footprint of an attached garage shall not be larger than the footprint of the living area within the principal building. All garage space located under a living area or other garage space will not count towards the total attached garage area allowed". Although this language does not place set limit on the total area that could be used for the parking of cars, the City's building code, setback requirements, impervious coverage ordinance, driveway standards, and other similar provisions with the code provide additional regulations that will limit the practicability of building an excessive -sized garage. The amendments should help simplify the review process for new accessory buildings by standardizing the organization of information and the consistency between each district. ADDITIONAL DISCUSSION: Of the proposed amendments, the changes to regulations concerning the parking of passenger automobiles represent the most significant modifications from the previous Ordinance. Under the current code, space devoted to the parking of automobiles cannot exceed 1,000 square feet, and this limit applies to both detached and attached garages. In practice, this limitation has been very difficult to administer and enforce because the total size allowed for both accessory buildings in all districts exceeds this amount. As part of its review, the Planning Commission determined that the use of space within an accessory building was not as important as the total size and height allowed. The Planning Commission's recorrunendation; therefore, is that the total size of all accessory buildings be regulated so that they cannot exceed the size of the principal building on a lot (both for attached and detached structures). Under the proposed ordinance, the size of accessory buildings would still be regulated by district and would never be allowed to exceed the size of a principal building. All other changes are intended to provide consistency and clarity throughout the code, in some instances incorporating revised standards, improved definitions, or updated tables to accomplish this objective. PLANNING COMMISSION REPORT: The Planning Commission reviewed the proposed ordinance amendments over the course of several meetings last year, and conducted a public hearing on this matter on July 14, 2008. There were no public comments received and the Commission unanimously recommended approval of the Ordinance amendments as document in the attached Ordinance. COUNCIL WORKSHOP REVIEW: The City Council reviewed the proposed accessory building ordinance revisions at its workshop meeting on December 8, 2009. Some of the points raised by the Council at this meeting included the following: • There was a general agreement that the size of a garage should be limited by the size of the principal structure on a lot. The use of a second story in accessory buildings was questioned, and specifically, whether or not this space would be limited to only storage. It was suggested that a -- page 4 -- City Council Meeting Consider Amendments to Accessory Buildings Section of' Zoning Ordinance February 16th, 2010 Regular Agenda Item #6 maximum size threshold could be established that would allow a two-story accessory building as long as all of the net area in the building counted against the maximum building size (i.e. a 1,000 one-story building or two-story building with 500 square feet on each level could be built). There was a discussion concerning the maximum size of accessory buildings allowed in rural residential and agricultural zones and, specifically, a provision that would not allow an accessory building in these zones to exceed the size of the principal structure on the lot. It was suggested that Staff review the history of the RE — Rural Residential district setbacks with a former Planning Commission chairperson. It was further suggested that the Fire Chief be asked to comment on the proposed height limits for accessory buildings. Additionally, the Council received a letter from Planning Commission member Joan Ziertman, who expressed concern with the maximum building size limits in Rural and Agricultural zones. ADDITIONAL STAFF REVIEW: Based on the Council workshop discussion and direction, followed by additional staff research effort, the following information is conveyed to the Mayor and City Council: ) Rural Residential District Setbacks — The setbacks included in the existing Ordinance are, indeed correct, according to a previous Planning Commission Chairperson, Mr. Armstrong confirmed that there was discussion as to appropriate minimum setbacks but the decision of the Commission and Council at that time to adopt the current setbacks was deliberate and conscious. Subsequent amendments to the Code impacted the presentation within the Ordinance of this original setback matrix but City staff continued to utilize the approved setbacks. 2) Fire Considerations — The Fire Chief saw no major impact with the proposed maximum height requirernent of 18 feet for accessory structures. Council consideration of allowance of two-story accessory structures would also have minimal public safety impact. However, additional maximum height allowances (e.g. 24 ft) or expanded allowable uses on the second story of an accessory structure (e.g. home office or living space) would have significant public safety considerations to be evaluated. 3) Calculation of Maximum Allowable Accessory Structure Height — City staff has evaluated alternative means of determining maximum height requirements for accessory structures and finds no ideal or readily used alternative. The approach originally proposed City staff and endorsed by the Planning Commission remains the predominant industry standard and is consistent with how the City determines and regulates primary structure heights. As a. result, City staff is recommending no change to the originally -proposed revisions to the Accessory Buildings Section of the Zoning Ordinance for the above considerations. However, based upon additional research and review, the following considerations are presented as potential amendments to the draft ordinance. [PLEASE NOTE: Since these issues were raised at a Council workshop, the draft ordinance has not been revised to include the following -- page 5 -- City Council Meeting Consider Amendments to Accessory Buildings Section of Zoning Ordinance February 16th, 2010 Regular Agenda Item #6 considerations. Specific Council direction is, therefore, requested on inclusion or exclusion of the following suggestions.] 4) Remove "1-story" from the definitions for DETACHED RESIDENTIAL GARAGE, DETACHED RURAL STORAGE BUILDING and DETACHED DOMESTICATED FARM ANIMAL BUILDING (Sec. 154.092, A, 2-4). 5) Add Subsection 3 to 154.092, G to read as follows: An accessory building shall be allowed to exceed one story in height; however the maximum size for a two-story. accessory building shall be calculated as the net area for all stories within said building. The minimum setback for a two-story building shall be increased by five feet beyond the minimum district setback reauirements. 6) Revise Section 154.092, D to read as follows: The footprint of any detached accessory building shall not be larger than the footprint of the principal building, except in RR and AG zoning districts. No accessory building shall exceed the maximum size reauirements found in Section 154.093 of this Ordinance. RECOMMENDATION: Based upon the above background infonnation and staff report, it is recommended that the City Council adopt the amendments originally -proposed to the City's accessory building regulations, as promulgated by City staff and endorsed by the Planning Commission, by undertaking the following: SUGGESTED MOTIONS: "Move to adopt Ordinance No. 08-024 amending the accessory building regulations." and "Move to adopt Resolution No. 2010-008 authorizing summary publication of Ordinance 08-024, due to the length and complexity of this ordinance" Alternatively, the City Council may engage in discussion on some of the items discussed at the Council Workshop, refer this item back to the Planning Commission for further review and analysis, or may direct Staff to make further revisions to the draft ordinance as part of tonight's actions, in response to discussion of these or other items. To undertake the latter, the Council can: ALTERNATIVE MOTIONS: "Move to adopt Ordinance No. 08-024 amending the accessory building regulations, as revised at tonight'smeetin and 'Move to adopt Resolution No. 2010-008 authorizing summary publication of Ordinance 08-024, due to the length and complexity of this ordinance" -- page 6 -- City Council Meeting Consider Amendments to Accessory Buildings Section of Zoning Ordinance February I 6111, 2010 ATTACHMENTS: 1. Ordinance No. 08-024 2, Resolution No. 2010-008 3. Summary of Proposed District Changes (table) 4, Comments from Joan Ziertman (12/7/09) SUGGESTED ORDER OF BUSINESS: Introduction of Item Report/Presentation Questions from Council to Staff................. Public hiput, if Appropriate ..... ..... . .... Call for Motion ....... ............. ........ ...... . Discussion............ . ........ ........ ....... ......... Action on Motion............. ........... ........... Regular Agenda Item #6 City Administrator Kyle Kiatt, Planning Director ....... ........... „ Mayor Facilitates ...... .......... ........... Mayor Facilitates ............... Mayor & City Council „............ ...... Mayor & City Council ....... ..... ..,...... ....... . Mayor Facilitates -- page 7 -- CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 08-024 AN ORDINANCE TO AMEND ACCESSORY BUILDING REGULATIONS Section 1. The City Council of the City of Lake Elmo hereby ordains that Section 11.01 (Definitions) is hereby amended to remove the following definition: HEIGHT OF BUILDING. The vertical distance between the lowest grade level at the building line and the uppermost point on the roof. and to add the following diagram to the definition of BUILDING HEIGHT so that it reads as follows: BUILDING HEIGHT. The vertical distance from the average of the highest and lowest point of grade for that portion of the lot covered by building to the highest point of the roof for flat roofs; to the roof deck line of mansard roofs; and to the mean height between eaves and highest ridge for gable, hip, and gambrel roofs. Ride Eave Highest Point of Roof _ Building Height (Flat or Shed Roof) Average Distance Between Ridge and Eave Building Height Gable, Hip or Gambrel Roof) Deckline Building Height Mansard Roof) if Page 1 of 10 Section 2. The City Council of the City of Lake Elmo hereby ordains that the Minimum District Requirements tables found in Sections 154.036, Subd. (D); 154.041, Subd, (C); 154.044, Subd. (C); 154.047, Subd. (C); 150.180, Subd. (B, 2, b) are hereby amended in the following manner: Section 154.033 (D) Minimum district requirements. Agricultural Zoning District Lot Size Farm Dwellings and Related Structures and Non -Farm Dwellings Activities and Non -Farm Dwellings if not and Activities if Clustered Clustered Nominal 40 acres 1-1/2 acres (if clustered) A 40-acre parcel not reduced by more than 10% due to road rights -of -way and survey variations Lot Width 300 feet Primary Building setback from property lines: (Also see § Front: 200 feet Side (Interior): 200 feet Rear: 200 feet Side Corner: 200 feet Arterial Street: Primary Building Height (Also see §:15,1,0,1) Off -Street Parking (Also see § f).4 i)C) 200 feet 35 feet N/A Accessory Building or Structure setback from property lines: (Also see §§ an Front: 200 feet Side (Interior): 200 feet Rear: 1 200 feet 125 feet 30 feet 10 feet 40 feet 25 feet 50 feet 35 feet 3 spaces per dwelling unit 30 feet 10 feet 40 feet LSide Corner: 21)0 fc-,e,r, 200 feet Arterial Street: 200 feet Section 154.036 (D) Minimum district requirements. Rural Residential Zoning District Lot Size Nominal 10 acres O feiA 25 feet 50 feel A 10-acre parcel not reduced by more than 10% and/or a 10-acre parcel located on a comer or abutting a street on 2 sides not reduced by more than 15% due to road right-of-way and survey variations 5 to 7 acres if ustered Page 2 of 1 0 Rot Width (See § I 300 feet I Primary Building or Structure Setbacks from property lines (Also see § Front: 30 feet Side (Interior): 10 feet Side (Corner): 25 feet Rear: 40 feet Arterial Street: 50 feet Primary Building Height (Also see § .0) Off -Street Parking (Also see 35 feel 3 spaces per unit I125 feet 0 feet 0 feet 25 feet 40 feet 50 feet Accessory Building or Structure setbacks from property lines: Al-(o see §§ 54 .092 and 54. Front: 30 feet Side (Interior): 10 feet Side Corner: j 25 feet Rear: 40 feet r(cletacIled maroc(es, and sturaeo, boal, and tool shoc.j Arterial Street: Section 154.041 50 feet 4,46e 14 (C) Minimum district requirements. R-1 Zoning District Lot Size 1-1/2 acre per unit without sanitary sewer; 24,000 square feet per unit with sanitary sewer LotWidth 125 Feet ellnE.ily Building sr Structure Setbacks from Property Lines (Also see § 154.082) Front: I30 Feet Side (interior): 10 Feet Side (Corner): Rear: Arterial Street: Primary Building Height (Also see § Accessory Building,: 25 Feet 40 Feet 50 Feet 35 Feet See §§ ; G(;,`.1 and same 10 feet 25 feet 40 feet .„. 10 issi 50 feet - Page 3 of 10 Sciu {St/gel:I, Street: -Huigi- it 4„NSO 1,54 Section 154.044 (C) Minimum district requirements. R-2 Zoning District Lot Size Lot Width .1210(21 -:-:204reat ...•.•. ..• •. .. • ........ One -Family: 1-1/2 acre per unit without sanitary sewer; 7,500 feet per unit with sanitary sewer Two -Family: 1-1/2 acre per unit without sanitary sewer: 6.000 square feet per unit with sanitary sewer One -Family: 75 feet at front yard setback line with sanitary sewer; 125 feet without sanitary sewer Two -Family: 100 feet at front yard setback line with sanitary sewer; 200 feet without sanitary sewer Princ0ipalBuilding setbacks; from property lines (Also see § 154,0eS) Front: Side (Interior): Side (Corner): Rear: Arterial Street: Primary Building Height (Also see §1Iii4.I.)S:)) 30 Feet 10 Feet 25 Feet 40 Feet 50 Feet 35 Feet Accessory Buildingand Structure e eeetbacke, §§ and or/el iine(,. .,..,......... „ .,,„.„ Ffte,L - 30 feet - .10 feel .Areefia S t: f'(),.;eet aggitat. IAON, 1,1 t C.,11 Section 157.047 (C) Minimum district requirements. R-4 Zoning District ot Size I3,500 Square Feet per Unit Page 4 of 10 Lot VVidth I 100 Feet at Front Yard Setback Line Building :said Setback from property lines (Also see §.15:) Front: 1 50 Feet Side (Interior); 20 Feet Side (Corner): 50 Feet Rear: 50 Feet Arterial Street: 1 50 Feet Building Height (Also see §15•1.Q81;I) 35 Feet I Accessory Buildings and Structures 5.:_,ctbact.; twin r)l-GrA:":11`.' (Atsq..See §§1511.0c;12 and 154,023j 1±...f__0W1 (,`St'r. rt:tttt I (ri _ ,r)atecial Strc ed: , ford I Acunssont Bu4dings ancl 1 irht (See §.15,1,(M) :14 font • I Principal Building ilcluiv Setbacks from property lines: (Also see § 164,68Z) Section 150.048 (C) Minimum district requirements, RE Zoning District Lot Size 2-1/2 minimum (108.750 square feet) to 10 acres (435.600 square feet) Subdivision Density Lot Configuration Area of Building Site cre average - No outiots to remain within subdivision ots must be configured to contain a circle with a diameter of 250 feet minimum; the ratio of lot length to width shall be a maximum of ;1 — Flag lots are prohibited A minimum of 1.25 acres of land above the flood plain and free of any drainage easements Front: 100 Feet ls1i-iH:o I Side (Interior): ___ Side (Comer): I 1 Rear: Collector/Arteri Street: Frontage on Public Roadway Primary Building Height (Also see § Accessory Building's and Structure.-1,r•zi.s,..-ii.:_;,:, 1l.11.0,12 50 Feet 80 Feet Minli.purs 100 Feet 150Feet1 150 feet r 1 except 70 feet at the end of cutE--de-sac5,ir 35 Feet Page 5 of 10 Side IStre.It'i: 3,gfif2;f.ti If:LfQ,Z8 1 .,Alrtelt;,11 2;;Ltg,1 A.C;,..?JESCNI" Hnight.(Aka) Section 150.080 (h) Minimum district requirements. Open Space Preservation District (OP) Single -Family Townhouse Maximum Building Height: Primary Structure i 2 and Y stories or 35 feet 2 and 14 stories or 35 feet 1 .54,74,y or. 2-0 feet, a°i.;ichever-i,s-less Minimum Lot Width; NA '4 acre lot 1 acre lot Maximum Impervious Surface Coverage; Gross Lot Area No more than 15% for the primary structure and driveway; but up to 17% total when including all other impervious surfaces l'Anh-nom f-"rincin;JI F2luil1nc.J and S;! uct.ure Setbacki, oropcav (Alsa) seJo Front Yard 30 feet Side Yard Corner Lot Front Comer Lot Side Yard ArIcriai SII6eu Well From Septic Tank NA NA 15 feet or 10% of lot width, whichever is 15 feet or 10% of lot width, whichever is greater greater /,c.Cesso;,,0 Id;;;)I,(.1 Si IL 1 Id ) 30 feet 30 feet 30 feet 30 feet 610 (eErl. 50 feet 50 feet lira, ol 30 ic„,c ; ;Lir la la fir 10 X, of; Ica. Or ICI whiiThevei - Page 6 of 10 Section 3. The City Council of the City of Lake Elmo hereby ordains that Section 154.092 is hereby amended to read as follows: § 154.092 ACCESSORY BUILDINGS AND STRUCTURES. (A) Types of accessory buildings include storage or tool sheds; detached residential garage; detached rural storage building; detached domesticated farm animal buildings; agricultural farm buildings. The accessory buildings are defined as follows: (1) STORAGE OR TOOL SHED. A I -story accessory building of less than 160 square feet gross area with a maximum rooilleight of 1 2. I 0teet and exterior colors or material matching the principal structure or utilizing earthen tones. No door or other access opening in the storage or tool shed shall exceed 28 square feet in area. (2) DETACHED RESIDENTIAL GARAGE. A 1-story accessory building used or intended for the storage of motor driven passenger vehicles regulated in § 154.09.3-with-a-imy,;-iinuro-reof11601 td2,0 No door or other access opening shall exceed 14 feet in height. The exterior color. design, and materials shall be similar to the principal structure. (3) DETACHED RURAL STORAGE BUILDING. A 1-story accessory building used or intended for the storage of hobby tools, garden equipment, workshop equipment and the like. Exterior materials shall match the principal structure in exterior color or be of an earthen tone. (4) DETACHED DOMESTICATED FARM ANIMAL BUILDING. A 1-story accessory building used or intended for the shelter of domestic farm animals and/or related teed or other farm animal supportive materials. The building shall require a Minnesota Pollution Control Agency feedlot permit and site and building plan approval. (Am. Ord. 97-38. passed 11-17-1998) (5) AGRICULTURAL FARM BUILDING. An accessory building used or intended for use on an active commercial food -producing farm operation of more than 20 acres, a Minnesota Pollution Control Agency permit may be required. (B) A tool shed as defined in this section may be placed on any lot in addition to the permitted number of accessory buildings. (C) No accessory building shall be constructed nor accessory use located on a lot until a building permit has been issued for the principal building to which it is accessory. ( D )Hftl i(11 kid Page 7 of 10 k t 11 thU fi:`,0C i if ht i .1,1611,44111,,q; fk>1?g;,IiIII of an\ (letlellc'd •,:lcecsA'sr\ tn1(in ntll itoi 1),:‘ tHtlJi loonliitt ofiltc t)tiildiffit The ktt t 1 wati.icheciirj nsh,111 not r 111f 1" i)otpriiii of llk li\-ing \vithin 1Ji& rincipal 1)ii1ldiwl„,\11 tnTilCe I( tkd L111(LeT f 11 rU1IRI (a \ fl1I LUHt \ (01 11.'4111CW lid (F) An accessory building shall be considered as an integral part of the principal building if it is located 6 feet or less from the principal building. The exterior design and color shall be the same as that of the principal building or be of an earthen tone; the height shall not exceed the height of the principal structure unless more restrictive portions of this chapter prevail. (G) (1) No accessory building in-ii-coriiiii,frei-a1-or-irith,,,,,ii4a1,-(44.itrii-1-shall exceed the height of the principal building,,,,cepi fOr z,gricuitural it bu tin i',Ind die eNecill.ion1 bulldlln 1 nScc.ti(A) 1.5-1.083. (2) dkiliicilcid LicLiessoliv 11 ijia) in auu tl districi shall L_ixi;iciiid 1 feet in 1 nlu excei)-1 othiiir\viik-.i. nairtillo.-1 :is an tho1il ii 1 iei 1 u u li itt undo. Setion (H) Accessory buildings in the commercial and industrial districts may be located to the rear of the principal building, subject to the Building Code and fire zone regulations. No detached garages or other accessory buildings in residential districts shall be located nearer the front lot line than the principal building on that lot, except in AG, RR, and R-1 Districts vhere detached garages may be permitted nearer the front lot line than the principal building by resolution of the City Council, except in planned unit developments or duster developments. (Ord. 97-107, passed 4-16-2002) (J) Accessory structures located on lake or stream frontage lots may he located between the public road and the principal structure, provided that the physical conditions of the lot require such a location and a resolution is issued. In no event shall the structure be located closer than 20 feet to the public right-of-way. (K) All accessory buildings over 35 square feet in area shall have a -1Oundation, concrete slab or wind anchor. Buildings larger than 100 square feet shall Page of -10 require a building permit regardless of improvement value. Roof loads and wind loads shall conform to requirements as contained in the Building Code. (L) The required rear yard setbacks for detached residential garages, and storage, boat, and tool sheds shall be a distance equal to the required side yard setback fbr each zoning district, except on through lots when the required rear yard setback in each zoning district shall apply. (M) Performance standards for detached agricultural buildings and domesticated farm animal buildings on parcels of less than 20 acres shall include the following: (1) Setbacks. All animal buildings. feedlots, and manure storage sites shall be set hack in accordance with the underlying zoning district regulations. (2) Slopes. The building, feedlot, or manure storage shall not be placed on slopes which exceed 13°%©. (3) Water level. Evidence of the seasonally high groundwater level or mottled soil (as established by 8-1/2 foot borings) shall not be closer than 6-1/2 feet to the natural surface ground grade in any area within 100 feet of the proposed building and/or feedlot. (4) Wetlands. No marsh or wetland (as established by the predominant wetland vegetation and/or soils) shall be utilized for placement of the proposed structure. feedlot, or grazing area. Section 4. The City Council of the City of Lake Elmo hereby ordains that Section 154.093 is hereby amended to read as follows: 154 093 NUMBER/SIZE OF ACCESSORY BUILDINGS. - Thc maximum number and size of accessory buildings pennitted in each zoning district shall be as follows. No accessory building shall be constructed unless there is adequate room tOr the required secondary draintield site. Maximum Number and Size of Accessory Buildings Residential - R-1, RED, and OP less than 1 acre A combined 1,2t)() square feet total for both attached and detached accessory structures or residential garage; 11:10 t I U"'.0 ":"Jci 1 f k C Patle 9 of 10 From 1 acre to 2 acres Over 2 acres One 1,200-square foot detached residential, garage or building, in addition to an attached garage One 1,300-square foot detached residential garage or building in addition to an attached garage Section 5. Adoption Date This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. This Ordinance No. 08-010 was adopted on this day of 2010, by a vote of Ayes and Nays. Mayor Dean Johnston ATTEST: Bruce Messelt City Administrator I This Ordinance No. 08-010 was published on the day of , 2010, Page 10 of 10 CITY OF LAKE ELMO RESOLUTION NO. 2010-008 RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 08-024 BY TITLE AND SUMMARY WHEREAS, the city council of the city of Lake Elmo has adopted Ordinance No. 08-024, an ordinance to amend certain provisions of the zoning ordinance concerning accessory buildings; and WHEREAS, the ordinance is lengthy; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lake Elmo, that the city administrator shall cause the following summary of Ordinance No. 08-024 to be published in the official newspaper in lieu of the entire ordinance: Public Notice The City Council of the city of Lake Elmo has adopted Ordinance No. 08-024. The ordinance incorporates the following changes: • The RE — Residential Estate District provisions (Section 154.058) are amended to add accessory building setbacks to the district table. This table now includes the front, side, street side, rear, and arterial street setbacks for accessory buildings as well as principal buildings, and follows the OP district requirements with the exception of the minimum front yard setback. The front yard setback for accessory building in an RE zoning district is set at 100 feet to be consistent with the front yard setback for principal structures in this district. • The tables describing the minimum requirements for certain districts are amended to clearly state whether or not the dimensional requirements apply to principal structures, accessory buildings, or both. Each zoning district table includes separate headings labeled "Principal Building Setbacks" and "Accessory Building Setbacks". One of two conflicting definitions for "Building Height" is eliminated and a table added to clarify the interpretation of this measurement. The reference to roof height in Section 154.092, Subd. (A,2) is removed. With this change, all accessory building heights will be calculated in the same manner as principal buildings. Specifically, the definition noted above allows the averaging of the grade around the building and the averaging of the height between the highest ridge and eave line to determine the two points used to calculate height. The accessory building height in all districts, except for agricultural buildings, is amended to 18 feet (from either 14 feet or 20 feet). This figure serves as a balance between the previous roof height requirement of 20 feet and the averaging that is allowed for mansard, gable, hip, and gambrel style roofs. The definition for a tool shed is revised to delete a reference to roof height. These types of structures will still have a separate height requirement that is lower than other buildings, and in this case, will be reduced from 12 feet to 10 feet to comply with the revised definition for building height. Accessory buildings in the Open Space Preservation District are currently allowed to be built to a higher height than in other districts; this provision is amended to reflect a common height across all residential zoning districts. The current OP district height limit is 25 feet and is lowered to 18 feet. This change also reflects the revised definition for building height. The requirements for maximum building height and door height are deleted from all sections except the residential district tables. With this change, the requirements for accessory buildings in industrial and business districts will therefore match the requirements for principal building in these districts. There are references to the business and industrial district exemptions that are eliminated from the current ordinance with these changes. The maximum size of the area devoted to the parking of passenger automobiles (found in Section 154.092, Subd. D) is eliminated. Rather then specifying a specific size limit of 1,000 square feet, the ordinance will limit the size of attached and- detached garages to no more than the footprint of the principal structure. The ordinance clarifies that building footprint is used to calculate the size requirements for an accessory building (not gross floor area). This revision also provides for a blanket statement across all districts that an accessory building cannot exceed the size of a principal structure. The current maximum size allowed for accessory buildings is not being amended. Section 154.092 Subd. F and G are amended to clarify that accessory buildings cannot exceed the height of the principal building in any zoning district with the exception of agricultural fann buildings and the exceptions to height listed elsewhere in the City Code. The table found in Section 154.093 is updated to simplify the accessory building requirements for the smallest lot sizes in R-1, RED, and OP districts and to remove existing language that states the size of accessory buildings cannot exceed a principal structure. The revised statement in Section 154.092, Subd. D will now cover this requirement. A provision is added to Section 154.092 that reads as follows: "The footprint of an attached garage shall not be larger than the footprint of the living area within the principal building. All garage space located under a living area or other garage space will not count towards the total attached garage area allowed", Although this language does not place set limit on the total area that could be used for the parking of cars, the City's building code, setback requirements, impervious coverage ordinance, driveway standards, and other similar provisions with the code provide additional regulations that will limit the size of a garage. The full text of Ordinance No. 08-024 is available for inspection at Lake Elmo city hall during regular business hours. Mayor Dean Johnston BE IT FURTHER RESOLVED by the city council of the city of Lake Elmo that the city administrator keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Dated: , 20 . ATTEST: Bruce Messelt City Administrator (SEAL) Mayor Dean Johnston The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Accessory Building Ordinance Updates Summary Table Proposed Changes to Existing Zoning Ordinance TABLE 1 — SETBACKS/HEIGHT Accessory Bldg Setbacks AG AG RR RR Arimi Front Side Side (Street) Rear Rear (Garages, Boats, Storage, Tool) Arterial Street R1 R2 R3 R4 RE OP OP Sigh TcycwiTue 200 30 30 100 30 30 50 50 100 30 30 200 10 10 1 100 10 10 20 20 5015 15* 15* 200 25 25 1 100 25 25 50 50 E430 30 30 200 40 40 100 40 40 50 50 I4XU.- 40 40 200 10 10 1100 10 10 20 20 15* 15* 200 50 50 1 100 50 50 50 50 -1-5-050 50 50 Height (for teSidentia distriets) 18 18 18 18 I 18 18 .18 18 18 18. 18 Max Door Height (for residential districts) 1 14 14 14 14 14 14 14 1 14 14 14 14 Number 1 2 2 1 1 1 1 1 1 1 1 1 1 * Or 10% of lot width, whichever is greater Notes: • Building height will be calculated in accordance with the definition in the City Code. References to maximum roof height have been eliminated in the accessory building section. Bruce Messelt From: JOAN ZIERTMAN [ziertman@msn.com] Sent: Monday, December 07, 2009 5:57 PM To: Anne Smith; Dean Johnston; jiemmons; Nicole Park; steve Delapp Cc: Bruce Messelt Subject: accessory structures Attachments: cc.pdf Mayor and City Council, I just have a few comments for you to consider tomorrow night with your discussion of accessory structures. I am concerned that "accessory structures" cannot be larger than the footprint of the house. While I would wholeheartedly agree with that for attached, I would not for detached. For example, in AG and RR you have always been able to have a certain size structure based on acreage regardless of the footprint of your house. For example with our 10.8 acre RR parcel, we can currently have a 2500 square foot detached structure. Based on what I read of the proposed we could only have about 1800 square feet which is equal to the footprint of the living space of our home. I don't think that is right. I think people on larger lots who want to farm, need the bigger buildings regardless of the size of their home. I can see limiting it for attached so a home looks balanced, but to limit it for detached when people want to hobby farm is unreasonable. I think the sizes for detached based on parcel size should be left as it currently is for sure for AG and RR, if not across the rest of the zones, I agree with limiting attached to footprint of living space. I would like to see another item looked at as well. We had the issue about small animal buildings a while back. There seems to be a disconnect from AG 40 acre parcels to AG non conforming (less than 40) and RR parcels. AG 40 acre are allowed limitless AG buildings as long as they are used for AG purposes such as housing animals, farm equipment, feed, etc. People on non conforming AG and RR parcels who are allowed to farm and have animals are not allowed any additonal buildings except for their 1 detached and a tool shed. It is a difficult proposition to farm and have animals with the limit of one building. I would like to see something added for farm buildings for these people so that we can have small rabbit hutches, chicken coops, goat sheds, etc. to house and feed our animals reasonably and effectively. I would propose at least 3 small AG buildings up to 100 square feet each as long as they are for an AG use. There are numerous parcels throughout Lake Elmo with these additional buildings already and we either need to allow them, or start taking enforcement action so that it is fair to all. I can not attend tomorrow nights meeting as I am leaving for Key West in the morning, but I would hope that you will consider the questions I have raised. Feel free to contact me if you have any questions about the things I have raised. Thank you! Joan Ziertman DATE: 2/162010 REGULAR ITEM #: MOTION Consider - Approve AGENDA ITEM: Consideration of CodeRED Emergency N otification System SUBMITTED BY: Request of the Mayor and City Council THROUGH: Bruce A. Messelt. Ciiv Administrat REVIEWED BY: Fire Chief Malmquist SUMMARY AND ACTION REQUESTED: This item bus been scheduled at the request of the City Council to further consider potential purchase and utilization of an emergency and time - sensitive official community communication and notification systerri. Should the City wish to pursue potential purchase of the proposed system, it is recommended the Council undertake the following. action: SUGGESTED MOTIONS: Move to direct the City .4dministrator to negotiate and the City to execute a contract for utilization of the CodeRED Emergency Notification Svstem, to include demonstration of the National Weather Service Pt"eather Warning System, not to exceed S5.250, and to approve the attached Budget Adjustment. Move to direct the City Administrator and staff to develop appropriate policies and procedures for utilization of said system and to present these to the City Council for final approval. BACKGROUND INFORMATION: The City Council has received an on-linc and telephonic demonstration of the CodeRED Emergency Notification System, which has widespread success and stron2 support amoin; a variety of local and regional ,..lovernment, includinu several in Minnesota. In addition to communicating throua a variety of media land -lines. cell phones. text messagim; and email, the system also allows for various pre-set and ad hoc selection of geouraphic and or operational sub -sets with which to communication. Emergency calls can be uencrated by, any number of means: in the field. via the Dispatch Center. or from the Office. Additionally, real-time data generation and call tracking allows for monitoring.. follow-up and additional response. if needed. Finally. recent linkages with the -- page 1 -- City Council 'Meeting Presentation on CodeRED Emergency Notification System February 161h, 2010 Regular Agenda g 7 National Weather Service allow for immediate transmission of emergency weather notifications through the CodeRED system, STAFF REPORT: City staff recommends affirmative consideration of initial eontracting_ for this system. especially given Lake Elmo's interest in strong community service and safety. City staff has direct experience with the CodeRED system and have found it quite effective. In addition to emergency communications. some communities have also allowed for select utilization for official communications of a particular community value or importance, such as election reminders. major events. etc. The parameters for such use in Lake Elmo will be further considered and -valuated and presented to the Mayor and City Council prior to official launch, Attached is the official Proposal from CodeRED for the City of Lake Elrno, based upon population. The Citv would seek to include at no additional cost summer 2010 testing of the Weather Warning System and develop for Council considerations appropriate policies and procedures for utilization of the system. his recommended that the S5.250 he allocated from the City's Communications budget, which has sufficient funds at this time to support such procurement. Account # 101-410-1450-43180 Amount S 29.000.00 $ 21,683.00 (S 5.250,001 $ 16,433.00 Description Original Approved 2010 Communications Budget Current Account Balance (as of 2112/2010) - Less CodeRED Pruchase Remaining Account Balance RECOMMENDATION: Based upon the above and attached background information. it is recommended that the City Council affirmatively consider the potential acquisition of CodeRED. SUGGESTED MOTIONS: Move to direct the City Administrator to negotiate and the City to execute a contract for utilization of the CodeRED Emergency Notification System, to include demonstration of the National Weather Service f•I`eather Warning System, not to exceed S5,250, and to approve the attached Budget .Adjustment. Move to direct the City .4dministrator and staff to develop appropriate policies and procedures for utilization of said system and to present these to the City Council lin. final approval. Alternatively. the City Council may elect to not proceed as recommended, to continue discussion, as appropriate. and/or to determine if additional follow-up activity is warranted. -- page 2 -- � | | City Council Meeting Presentation ouCodoBEDEmergency Notification System February l6� 2010 Regular Agenda # 7 ATTACHMENTS: � l. Proposal forCodcRED for Lake Elmo, February 12" 2010 2. Proposed Budget Adjustment SUGGESTED ORDER OF BUSINESS: Introduction ofItem ^'—~~—^'`^ Questions from Council to Staff Public Input, if Appropriate ....... ........................................... City Administrator ^^^^'''~'---..._............. Mayor Facilitates ............................................. Mayor Facilitates — page 3— 'rooal presented G ity .of :Lake Elmo, -M N on February 12, 2010. BRIAN DAVIS AUTHORIZED SALES AGENT ICI ;' i4-476-349L Ci0AIL brianCrD.bdaconsultinagroup_com V!EL cmciacnc,ycomnmic:aiic:rIs.noi EMERGENCY COMMUNICATIONS NETWORK swa Cost Proposal (PRICING GOOD FOR 90 DAYS FROM 2/12/2010) The web -based CodeRED service, from Emergency Communications Network Inc. (ECN), was designed specifically to enable local government officials to record, send and track personalized voice, email and text messages to thousands of citizens in minutes. ECN's dedicated, triple redundant network is capable of sending critical communications at maximum throughput (as determined by local telephone infrastructure). The proprietary snapping technology and patented delivery methods employed by ECN add to the value of this affordable, high-speed notification system that has been in operation since 1998 and is currently used every day by clients from coast to coast, A three (3) year license includes 24/7/365 uninterrupted CodeRED system access and the following • CodeRED system set-up and training • System time, designed to be sufficient for normal usage based on population 10,000 minutes (approximately 1.4 million connected calls annually, replenished annually • Initial residential and business calling database supplied by ECN • Integration and geo-coding of customer supplied data (911 data, utility data, etc. • ECN standard mapping and geo-coding • 24/7 technical support • Complimentary system time for testing and training • Design and hosting of custom web page for community enrollment $5,250 = Annual Cost (based on 2008 U.S. Census Population of 7,484) A further discount may be obtained by committing to an extended contract term. • 1 11 • • 1 1 • • 11 • 1 • 1 • Alternative Annual Pricing Plans $5,510= Unlimited Emergency Calling (all items listed tbove plus unlimited emergency calling) $6,510= Unlimited (a it.iisted above plus unlimited system time for emergency and other uses) Geographic Information Systems (GIS) Options included Standard mapping $ 250 per year to integrate client supplied centerline data to standard mapping Thank you for the opportunity to present CodeRED and submit this cost. proposal. If you have any questions please feel free to contact me at 214-476-3430. BRIAN DAVIS AUTHORIZED SALES AGENT EMAIL brianbdeconsull[negroue.con, BUDGET AD DATE: February 16th, 2010 f1ST, ENT 2010 ACTIVITY # 2010-002 DESCRIPTION: Purchase of CodeRED Emergency Notification System (1-year contract) TYPE OF ACTIVITY: C TRANSFER OF FUNDS FROM ACCOUNT # TO ACCOUNT # PURPOSE: BUDGET ADJUSTMENT/DESIGNATION AMOUNT: AMOUNT: FROM ACCOUNT # 101-410-1450-43180 AMOUNT: $ 5,250.00 PURPOSE: Communications Budget DESIGNATION/NEW ACCOUNT# Designation: CodeRED Emergency Notification System OTHER FROM ACCOUNT # PURPOSE: City Approval: AMOUNT: Honorable Dean Johnston, Ma yor , Ma or Bruce Messelt, Adrninrstrat (on Behalf of City Council) (Attest) LkirE, 1 -- ttt-s' ; DATE: 2/16/2010 REGULAR ITEM: 8 MOTION Resolution 20 10 - 019 AGENDA ITEM: Resolution of Support for Stillwater Area School District EmergencyPlan SUBMITTED BY: Mr. Dermis Bloom, Director of Operations. Stillwater Area Schools THROUGH: Bruce A. Messelt. City Administrator' REVIEWED BY: Gregg, Malmquist, Fire Chief SUMMARY AND ACTION REQUESTED: The Stillwater Area Public School District is working to enhance and improve their School Emergency Management program. One key aspect of this project is to secure funding through the U.S. Department of Education's Office of Safe and Drug -Free Schools hy applying for a Readiness and Emergency Management (REMS) of Schools Grant. In order to he considered for this g-rant. Districts must show willingness and commitment to working in partnership with local law enforcement. emergency services, fire departments, and city governments. Lake Elmo has been requested to support this endeavor. which the City Council can accomplish through the following action: SUGGESTED MOTION: Move ,o accept Resolution 2010-019 Supporting Stillwater Area School District Emergency Management Program and REMS Grant Application. BACKGROUND INFORMATION: If secured. the REMS grant would help the School District fund the development of training programs for key staff that would be part of thc district and site emergency response teams. It may also provide some funding to allow the School District to secure additional emergency equipment. Stillwater Area Schools is excited about the prospect of the District and local emergency personnel joining together in a combined effort of further preparing- our communities and schools to respond to emergency situations. -- page 1 -- City Council Meeting February 16th, 2010 Resolution of Support for Stillwater Area School District Emergency Plan Regular Agenda hem $E-8 STAFF REPORT: The Fire Chief has reviewed the proposed Grant Application and supports City endorsement of the effort. The City Administrator has also reviewed the relevant Local Government support section and finds it both appropriate and desirable. If approved tonight by the City Council, City staff will also seek Washington County Sheriffs support on behalf of local law enforcement. RECOMMENDATION: It is recommended that the City Council Support the Stillwater Arca School District Effort in its application for a REMS gram via the followingfo11owint motion: SUGGESTED MOTION: Move to accept Resolution 2010-019 Supporting Stillwater Area School District Emergency Management Program and REMS Grant Application. Alternatively. the City Council may comment on and/or revise the proposed Resolution. It may also elect to not act on the proposed Resolution of Support. ATTACHMENTS:, 1, Resolution 2010-019 in Support of Stillwater Area School's REMS Grant Application 2. Proposed Partnership Agreement SUGGESTED ORDER OF BUSINESS: Introduction of Item .................. Report/Presentation........ ......... . Questions from Council to Staff Public Input, if Appropriate ....... Call for Motion .......................... Discussion.......... ...... ..... .... Action on Motion ............ ..... ............. ......................._ City Administrator ...... ....... ......... ........ Greg Malmquist, Fire Chief . ...... ................... ........... ........ Mayor Facilitates ............... ..... ..... ........... Mayor Facilitates .......... ............ Mayor & City Council .... ...... .......... .............. Mayor & City Council Mavor Facilitates pay,e 2 -- CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2010-019 A RESOLUTION SUPPORTING STILLWATER AREA SCHOOL DISTRICT'S EMERGENCY AND READINESS MANAGEMENT OF SCHOOLS (REMS) GRANT APPLICATION WHEREAS, the Stillwater Area Public School District is working to enhance and improve their School Emergency Management program; and . WHEREAS, one key aspect of this project is to ,secure funding through the U.S. Department of Education. 's Office of Safe and Drug -Free Schools by applying for a Readiness arzd Emergency Management of Schools (REMS) Grant; and WHEREAS, In order to be considered for this grant, Districts must show willingness and commitment to working in partnership with local law enforcement, emergency services, fire departments, and city governments. Now, therefore, BE IT RESOLVED, that the City Council of the City of Lake Elmo does hereby affirm. its support to the Stillwater Area School District Emergency Management Program and REMS Grant Application. BE IT FURTHER RESOLVED that the City Administrator and Mayor are hereby directed to execute such Partnership Agreements as necessary and prudent in support of this Resolution, and to approach the Washington County Sheriff's Department for similar support from local law eqforcement Date: , 2010CITY OF LAKE ELMO By: ATTEST: Bruce A. Messelt City Administrator Dean A. Johnston Mayor Resolution No. 2010-019 Partner Agreements -Instructions To be considered for an Readiness and Emergency Management for Schools (REMS) grant award, all local educational agencies (eligible applicants) receiving services through this grant must include signatures from at least two of the five partners listed, along with details of the roles and responsibilities of each partner in the improvement of the plan and a reflection of each partner's commitment to sustainability and continuous improvement of the plan. The following pages are provided to help LEAs obtain the necessary signatures. Applicants may choose another format to obtain necessary signatures and descriptions of roles. However, to be considered, applicants MUST have at least two partner signatures, one of which must be the local law enforcement agency —AND in every space where a signature is missing, an explanation must be provided for why a signature could not be included. Providing only signatures or letters of support does NOT meet the requirements for this grant competition. In addition to providing signatures, each partner must detail its specific role and responsibility in the strengthening and improving of the emergency management plan and its commitment to sustainability and continuous improvement of the plan as it relates to the proposed REMS project. Vague statements of roles and responsibilities such as, 'whatever is needed" are not acceptable responses to this requirement. Applications that do not provide both 1) at least two of the five signatures and 2) also include a description of each partner's roles and responsibilities will NOT BE READ. If submitting an electronic application, please print out the form below, complete, and either upload all signed forms to the Other Attachments Form or fax it (along with the SF 424 and other forms) to the Office of Safe and Drug -Free Schools at (202) 485-0041 or (202) 245-7166 within (3) working days of submitting the electronic application. An. applicant's PR/Award number must be indicated in the upper right corner of the form. NOTE: For consortium applications, each LEA to be served by the grant must submit a complete set of partner agreements with appropriate signatures from their own Authorized Representative and the five required community partners. Partner Agreement 1: Local Law Enforcement Agency (Page12 of 6) Local Law Enforcement Agency Partner Agreement (REQUIRED) Below is a signature representing the head of our community -based law enforcement agency (i.e. local police, sheriffs office whose jurisdiction covers a majority of the Schools in the district) agreeing to the roles and the responsibilities outlined below: Agency Title: Signature: Title: Date: Description of roles and responsibilities in improving and strengthening emergency management plans at the LEA and school -building levels and a description of the partner's commitment to the continuation and continuous improvement of emergency management plans at the LEA and school building levels: Partner Agreement 2: Local Public Safety or Emergency Management Agency (Page 3 of 6) Local Public Safety or Emergency Management Agency Partner Agreement Below is' a signature representing the head of our local community -based public safety agency or emergency management agency (i.e. Emergency Management Services or Fire Department) agreeing to the roles and the responsibilities outlined below: Agency: Signature: Title: Date: Description of roles and responsibilities in improving and strengthening emergency management plans at the LEA and school -building levels and a description of the partner's commitment to the continuation and continuous improvement of emergency management plans at the LEA and school building levels: We are unable to include this signature for the following reason(s): Partner Agreement 5: Local Government (Page 6 of 6) Local Government Partner Agreement Below is a signature of the head of our local government (i.e. the county executive, the mayor, the county manager, head of the town council) agreeing to the roles and the responsibilities outlined below: Agency:. Signature: Title: Date: Description of roles and responsibilities in improving and strengthening emergency Management plans at the LEA and school -building levels and a description of the partner's commitment to the continuation and continuous improvement of emergency management plans at the LEA and school building levels: We are unable to include this signature for the following reason(s):