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03-02-2010 packet
City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota March 2, 2010 7:00 p.m. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE: C. ATTENDANCE: Johnston DeLapp Emmons, Park Smith D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) E, ORDER OF BUSINESS: (This is the way that the City Council rums its meetings so everyone attending the meeting or watching the meeting understands how the City Council does its public business.) , GROUND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) G. APPROVE MINUTES: 1. Approval of the February 16, 2010 City Council minutes H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes, GOOD NEWS / GOOD PEOPLE: Computer Troubleshooters: Stuart Helgason • CONSENT AGENDA: (Items are placed on the consent agenda by City staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) 2. Approve payment of disbursements and payroll 3. Water Meter Upgrades K. REGULAR AGENDA: 4, South Washington Watershed District Update: Matt Moore 5, Rosalie E. Wahl Library Update 6. State and Federal Legislative Issues Update 7. City Council Retreat Follow -Up K. REPORTS AND ANNOUNCEMENTS: (These are verbal updates and do not have to be formally added to the agenda.) • Mayor and City Council • Administrator • City Attorney • City Engineer • Planning Director L. Adjourn **A social gathering may or may not be held at the Lake Elmo Inn following the meeting.** DATE: 03'O 2010 CONSENT ITEM #: MOTION as part qf Consent AGENDA ITEM: Approve Disbursements and Payroll in the Amount of S 163. 55,35 SUBMITTED BY: Tom Bouthilet. Finance Director THROUGH: Bruce Messelt. City Administrator4, REVIEWED BY: City Staff SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda. the City Council is asked to approve disbursements and payroll in the amount of $163.7.55.35, No specific motion is needed. as this is recommended to he part of the overall approval of the COnSelll Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to he disbursed and payroll to be paid in accordance with Slate law and City policies and procedures. Claim 4 Amount ACH S 6,422.37 ACH S 1,142.52 DD2615 — DD2648 S 1c).774.00 35328 - 35334 S 6.971.36 35335 35365 S 129,494.41 Total: S 163.755.35 Description Payroll Taxes to IRS 01125,'2010 Payroll Taxes to MN Dept, of Revenue 02/2.5:2010 Payroll Dated 0125,'2010 (Direct Deposit) Payroll Dated 02/25,2010 Accounts Payable: Dated 03/02 2010 STAFF REPORT: City staff has complied and reviewed the attached set of claims. ,A.11 appears to be in urder and consistent with City budvetary and fiscal policies and Council direction City Council Meetnw consent - Approval of Disbursements and Pa -roll March 2nd. 2010 Avenda Itcm RECOMMENDATION: It is recommended that the City Council approve as part of its Consent Auenda proposed disbursements in the amount of S163.755.35, Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to takiriu action. If done so. the appropriate action of the Council following such discussion would be: "Move to approve the March 21, 2OO Disbursement and Payroll. as Presented /and modified] herein." ATTACHMENTS: 1. Accounts Payable Dated 03/02.'2010 SUGGESTED ORDER OF BUSINESS (if removed from the Consent _4.venda),: Questions from Council to Staff.... ...... Mayor Facilitates Call for Motion ....................... ..... ...... ...... ............ Mayor & City Council Discussion......... ....... .......... ........... , ................... ........ Mayor & City Council Action on Motion ............ .......... ...... ................. Mayor Facilitates Accounts Payable To Be Paid Proof List User: Joan Z Printed: 02/24/2010 - 1:26 PM Batch: 004-02-2010 Invoice # Inv Date ABDO Abdo Eick & Meyers, LLP 259952 02/12/2010 101-410-1520-43010 Audit Services 259952 Total: ABDO Total: Amount Quantity Pmt Date Description Reference 1,000.00 1,000.00 1,000.00 0.00 03/02/2010 Audit Services - GASB 45 Calculation ALLIED Allied Electrical Cont, Inc. 4283 02/17/2010 365.00 0.00 03/02/2010 Repairs to lights at Station #2 101-420-2220-44010 Repairs/Maint Bldg 4283 Total: 365.00 7067 02/17/2010 2,580.00 0.00 03/02/2010 Repairs to Station #1 per inspection 101-420-2220-44010 Repairs/Maint Bldg 7067 Total: 2,580.00 7068 02/17/2010 1,480.00 0.00 03/02/2010 Repairs to Station #2 per inspection 101-420-2220-44010 Repairs/Maint Bldg 7068 Total: 1,480.00 ALLIED Total: 4,425.00 Task Type PO # Close POLine # No 0000 No 0000 No 0000 No 0000 ALLSAFE All Safe Fire & Security 97866 02/10/2010 71.98 0.00 03/02/2010 Annual Fire Extinguisher Inspection No 0000 101-420-2220 41010 Repairs/Maint Bldg 97866 Total: 71.98 ALLSAFE Total: 71.98 ARAM Aramark, Inc. 629-6927856 02/11/2010 59.04 0.00 03/02/2010 Mats, Soap, Bags No 0000 101-430-3100 44010 Repairs/Maint Bldg 629-6927856 Total: 59.04 629-6927857 02/11/2010 30.25 , 0.00 03/02/2010 Uniforms - I No 0000 101-430-3100-44170 Uniforms 629-6927857 Total: 30.25 AP - To Be Paid Proof List (02/24/10 - 1:26 PM) Page 1 Invoice # Inv Date 629-6932877 02/18/2010 101-430-3100-44170 Uniforms 629-6932877 Total: 629-6935600 02/22/2010 101-410-194044010 Repairs/Maint Contractual Bldg 629-6935600 Total: ARAM Total: Amount Quantity Pmt Date Description Reference BERKLEY INSURANCE TRUST LEAGUE OF MN CITIE 2725 0.00 03/02/2010 Uniforms 27.25 103.98 0.00 03/02/2010 Linen City Hall 103.98 220.52 33319 02/09/2010 28,971.04 101-410-1320-43610 Insurance 33319 02/09/2010 13,980.20 101-420-2220-43630 Vehicle Insurance 33319 02/09/2010 903.41 101-420-2400-43630 Insurance 33319 02/09/2010 14,156.37 101-430-3100-43630 Insurance 33319 02/09/20 I 0 4,968.73 101-450-5200-43630 Insurance 33319 02/09/2010 9,163.25 601-494-9400-43610 Insurance 33319 Total: 72,143.00 33320 02109/2010 8,972-00 101-410-1320-43610 Insurance 33320 Total: 8,972.00 BERKLEY Total: 81,115.00 CARQUEST Car Quest Auto Parts 2055-179986 02/11/2010 I 01-420-2220-44040 Repairs/Maint Eqpt 2055-179986 Total: 74.07 2055-180798 02/22/2010 22.02 I 01-430-3125-44040 Repairs/Maint Eqpt 2055-180798 Total: 22.02 CARQUEST Total: 96,09 CENTPOW Century Power Equipment 477289 02/22/2010 101-430-3125 41040 Repairs/Maint Eqpt 477289 Total: 477291 02/22/2010 101-430-3125 11040 Repairs/Maint Eqpt 477291 Total: 0.00 03/02/2010 0.00 03/02/2010 0.00 03/02/2010 0.00 03/02/2010 0.00 03/02/2010 0.00 03/02/2010 Annual Insurance - Admin, Buildings Annual Insurance - Fire Buildi & Vehicle Annual Insurance - Building Dept & Vehic Annual Insurance - PW Dept Bldgs & Vehic Annual Insurance - Parks Dept & Vehicles Annual Insurance - Water Dept 0.00 03/02/2010 Annual Insurance - Admin 74.07 0.00 03/02/2010 Repair Part for E-I, (3173), air filter 0.00 03/02/2010 Spreader Light 86 Dump 5.66 0.00 03/92/2010 Oil Cap 5.66 6.24 0.00 03/02/2010 Filler Cap 6.24 Task Type PO # Close POLine # No No 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 AP - To Be Paid Proof List (02/24/10 - 1:26 PM) Page 2 Invoice # Inv Date CENTPOW Total: COLEMER Colemer Jamie 02/21/2010 02/21/2010 101-430-3100-44170 Uniforms 02/21/2010 Total: COLEMER Total: FXL FXL, Inc. March 2010 03/01/2010 101-410-1320-43100 Assessing Services March 2010 Total: FXL Total: MARONEYS Maroney's Sanitation, Inc 323869 02/12/2010 101-410-1940-43840 Refuse 323869 02/12/2010 101-420-2220-43840 Refuse 323869 02/12/2010 101-430-3100-43840 Refuse 323869 02/12/2010 101-450-5200-43840 Refuse 323869 Total: MARONEYS Total: MARVS Marv's Professsional Tools 220910 02/17/2010 101-430-3100-42400 Small Tools & Minor Equipment 220910 Total: 220911 02/17/2010 101-430-3100-42400 Small Tools & Minor Equipment 220911 Total: 222663 02/11/2010 101-430-3100-42400 Small Tools & Minor Equipment 222663 Total: MARVS Total: MCCARTHY McCarthy Well Company 23107 02/19/2010 601-494-9400-42270 Utility System Maintenance Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 11.90 150.93 150.93 150.93 0.00 03/02/2010 Uniforms 2,000.00 0.00 03/02/2010 Assessing Services - March 2010 2,000.00 2,000.00 103.66 0.00 03/02/2010 Waste Removal - City Hall 45.62 0.00 03/02/2010 Waste Removal - Fire 198.87 0.00 03/02/2010 Waste Removal - Public Works 198.87 0.00 03/02/2010 Waste Removal - Parks 547.02 547.02 89.96 0.00 03/02/2010 Work Light, safety gloves 89.96 351.40 0.00 03/02/2010 Wrench Set 351.40 5.26 0.00 03/02/2010 18 Volt Bulb 5.26 446.62 360.00 0.00 03/02/2010 Pump Inspections and Oil No No No No No No No No No No 0000 0000 0000 0000 0 000 0000 0 000 0000 0000 0000 AP - To Be Paid Proof List (02/24/10 - 1:26 PM) Page 3 Invoice # Inv Date 23107 Total: MCCARTHY Total: MENARDSO Menards - Oakdale 34365 02/08/2010 101-420-2220-44040 Repairs/Maint Eqpt 34365 02/08/2010 101-420-2220-44010 Repairs/Maint Bldg 34365 Total: 34979 02/12/2010 101-420-2400-44300 Miscellaneous 34979 Total: MENARDSO Total: MES Municipal Emergency Services 00147480SNV 02/10/2010 101-420-2220-42400 Small Tools & Equipment 00147480SNV Total: MES Total: MPCA MN Pollution Control Agency 02/16/2010 02/16/2010 601-494-9400 11030 Repairs1Maint Imp Not Bldgs 02/16/2010 Total: MPCA Total: NEXTEL Nextel Communications 761950227-083 02/18/2010 101-410-1940-43210 Telephone 761950227-083 02/18/2010 101-420-2220-43210 Telephone 761950227-083 02/18/2010 101-420-2400-43210 Telephone 761950227-083 02/18/2010 101-430-3100-43210 Telephone 761950227-083 02/18/2010 101-450-5200-43210 Telephone 761950227-083 Total: NEXTEL Total: Amount Quantity Pmt Date Description 360.00 360.00 Reference 20.14 0.00 03/02/2010 Repair Drop Tank Siphon 317 0.00 03/02/2010 Ant Traps 16.94 0.00 03/02/2010 Restroom Repairs City Hall 91.53 0.00 03/02/2010 Extrication Gloves 23.31 16.94 40.25 91.53 91.53 5,360.00 0.00 03/02/2010 Water Main Extension and Over Size 5,360.00 5,360.00 102_01 123.56 34.86 59.61 17.43 337.47 337.47 0.00 03/02/2010 Cell Phone Service - 0.00 03/02/2010 Cell Phone Service - 0.00 03/02/2010 0.00 03/02/2010 0.00 03/02/2010 Cell Phone Service Cell Phone Service Dept Cell Phone Service Administration Fire Dept - Building Dept - Public Works - Parks Dept 1 Task Type PO # Close POLine # No No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 AP - To Be Paid Proof List (02/24/10 - 1:26 PM) Page 4 _ Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # OAKD-HIS Oakdale Lake Elmo Historical Socie 02/16/2010 02/16/2010 500.00 0.00 03/02/2010 Donation to Lake Elmo Historical 101-410-1110-44300 Miscellaneous Society 02/16/2010 Total: 500.00 OAKD-HIS Total: 500.00 PRESS Press Steven 02/16/2010 02/16/2010 101-410-1450-43620 Cable Operations 02/16/2010 Total: PRESS Total: RIVRCOOP River Country Cooperative 02/09/2010 02/09/2010 101-410-1940-44300 Miscellaneous 02/09/2010 Total: RIVRCOOP Total: ROGERS Rogers Printing Services, Corp 16963 02/22/2010 101-410-1520-42030 Printed Forms 16963 Total: ROGERS Total: 58.88 0.00 03/02/2010 Cabled CC meeting 2/16/2010 58.88 58.88 42.02 0.00 03/02/2010 Propane 42.02 42,02 919.26 0.00 03/02/2010 Utility Envelopes 919.26 919.26 RUD Prince-Rud Diane 03/02/2010 03/02/2010 342.00 0.00 03/02/2010 Cleaning City Hall & Annex 101-410-1940-44010 Repairs/Maint Contractual Bldg 03/02/2010 03/02/2010 256.50 0.00 03/02/2010 Cleaning Fire Hall 101-420-2220 14010 Repairs/Maint Bldg 03/02/2010 03/02/2010 32.93 0.00 03/02/2010 Supplies 101-410-1940-42110 Cleaning Supplies 03/02/2010 03/02/2010 -38.50 0,00 03/02/2010 Use Tax 101-000-0000-20201 Use Tax Payable 03/02/2010 Total: 592.93 RUD Total: 592.93 No 0000 No 0000 No 0000 - No 0000 No 0000 No 0000 No 0000 No 0000 S&T S&T Office Products, Inc. 0INV6468 02/09/2010 500.81 0.00 03/02/2010 Office Supplies - I No 0000 101-410-1320-42000 Office Supplies 1 0INV6468 Total: 500.81 AP - To Be Paid Proof List (02/24/10 - 1:26 PM) Page 5 Invoice # Inv Date 0INV7742 02/09/2010 101-420-2220-42000 Office Supplies 0INV7742 Total: S&T Total: SAMSCLUB Sam's Club 001506 02/03/2010 101-430-3100-42000 Office Supplies 001506 02/03/2010 601-494-9400-45300 Improvments Other Than Bldgs 001506 Total: 7350 02/17/2010 101-420-2220-44010 Repairs/Maint Bldg 7350 Total: SAMSCLUB Total: SPRINT Sprint 837908817-027 02/18/2010 101-420-2220-43210 Telephone 837908817-027 Total: SPRINT Total: SURPLUS Surplus Services 8659 02/17/2010 101-450-5200-44300 Miscellaneous 8659 02/17/2010 101-430-3100-42400 Small Tools & Minor Equipment 8659 Total: SURPLUS Total: TDS TDS METROCOM - LLC 651-779-8882 02/13/2010 101-420-2220-43210 Telephone 651-779-8882 02/13/2010 101-430-3100-43210 Telephone 651-779-8882 02/13/2010 602-495-9450-43210 Telephone 651-779-8882 02/13/2010 601-494-9400-43210 Telephone 651-779-8882 Total: Amount Quantity Pmt Date Description Reference 245.81 0.00 03/02/2010 Fire Dept - Ink Cartridge 245.81 746.62 90.74 0.00 03/02/2010 Ink - Office Supplies 160.62 0.00 03/02/2010 Storage shelf - Water Meters 251.36 16.40 0.00 03/02/2010 Restock Station Supplies 16.40 267.76 79.98 0.00 03/02/2010 Phone Cards for laptops 79.98 79_98 115.00 0.00 03/02/2010 Stanchions, coffee makers 8.00 0.00 03/02/2010 Tools 123.00 123.00 158,30 155.46 104.52 42.16 460.44 0.00 03/02/2010 0.00 03/02/2010 0.00 03/02/2010 0.00 03/02/2010 Analog Lines - Fire Analog Lines - Public Works Analog Lines - Lift Station Alarms Alarm - Well House #2 Task Type PO # Close POLine # No No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 0000 No 0000 AP - To Be Paid Proof List (02/24/10 - 1:26 PM) Page 6 Invoice # Inv Date TDS Total: TKDA TKDA, Inc. 000201000059 02/11/2010 203-490-9070-43030 Engineering Services 000201000059 Total: 000201000061 02/11/2010 203-490-9070-43030 Engineering Services 000201000061 Total: 000201000062 02/11/2010 601-494-9400-43030 Engineering Services 000201000062 Total: 000201000063 02/11/2010 603-496-9500-43030 Engineering Services 000201000063 Total: 000201000064 02/11/2010 415-480-8000-43030 Engineering Services 000201000064 Total: 000201000065 02/11/2010 417-480-8000-43030 Engineering Services 000201000065 Total: 000201000066 02/11/2010 101-410-1930-43030 Engineering Services 000201000066 02/11/2010 101-410-1910-43030 Engineering Services 000201000066 02/11/2010 601-494-9400-43030 Engineering Services 000201000066 Total: 000201000067 02/11/2010 101-410-1910-43030 Engineering Services 000201000067 02/11/2010 409-480-8000-43030 Engineering Services 000201000067 02/11/2010 404-480-8000-43030 Engineering Services 000201000067 02/11/2010 603-496-9500-43030 Engineering Services 000201000067 02/11/2010 601-494-9400-43030 Engineering Services 000201000067 02/11/2010 602-495-9450-43030 Engineering Services 000201000067 Total: 000201000068 02/11/2010 101410-1930-43030 Engineering Services 000201000068 Total: Amount Quantity Pmt Date Description Reference 460.44 161.99 0.00 03/02/2010 Development - Whistling Valley 111 161.99 69.43 0.00 03/02/2010 .Lake Elmo Farms 69.43 376.49 0.00 03/02/2010 SW Area Water System Extension 376.49 2,129.09 0.00 03/02/2010 Surface Water Management Plan 2,129.09 232.27 232.27 270.00 270.00 0.00 03/02/2010 2009 Street Improvement - Final Design 0.00 03/02/2010 Lake Elmo 2010 Street & Water Quality 5,497.67 0.00 03/02/2010 General Engineering 825.76 0.00 03/02/2010 General Engineering 491.68 0.00 03/02/2010 General Engineering 6,815.11 844.63 0.00 03/02/2010 5,933.06 0.00 03/02/2010 109.90 0.00 03/02/2010 2,242.46 0.00 03/02/2010 3,416.24 0.00 03/02/2010 490.51 0.00 03/02/2010 13,036.80 622.78 0.00 03/02/2010 Fire Station 1 & 2 622.78 General Engineering VRA General Engineering VRA General Engineering VRA General Engineering VRA General Engineering VRA General Engineering VRA Ta0c. Type PO # Close POLine # No No No No No No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0090 0000 0000 0000 0000 0000 No 0000 No No 0000 0000 AP - To Be Paid Proof List (02/24/10 - 1:26 PM) Page 7 Invoice # Inv Date 000201000069 02/11/2010 417-480-8000-43030 Engineering Services 000201000069 Total: TKDA Total: WASH-REC Washington County 9314 02/12/2010 101-430-3100-44010 Repairs/Maint Bldg 9314 Total: WASH-REC Total: Report Total: Amount Quantity Pmt Date Description Reference 2,952.49 0.00 03/02/2010 TH 5 & Jamaca Ave Roundabout 2,952_49 26,666.45 60.00 0.00 03/02/2010 Hazardous Waste Generator Renewal 60.00 60.00 126,791.65 Task Type PO # Close POLine # No 0000 No 0000 AP - To Be Paid Proof List (02/24/10 - 1:26 PM) Page 8 Accounts Payable To Be Paid Proof List User: Joan Z Printed: 02/24/2010 - 1:19 PM Batch: 010-12-2009 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # JOHNSTON Dean Johnston Expense 09/09/2009 585.75 0.00 03/02/2010 Mileage for the entire 2009 Fiscal Year No 0000 101-410-1110-43310 Mileage Expense 09/09/2009 40.00 0.00 03/02/2010 Parking for the entire 2009 Fiscal Year No 0000 101-410-1110-44370 Conferences & Training Expense Total: 625.75 JOHNSTON Total: 625.75 NORTHWWS Northern Water Works Supply IN 5)1233810.001.0 12/21/2009 601-494-9400-42300 Water Meters & Supplies S)1233810.001.0 Total: S01233852.001 12/21/2009 601-494-9400-44030 Repairs\Maint Imp Not Bldgs SO1233852.001 Total: NORTHWWS Total: 900.00 0.00 03/02/2010 Water Meters No 0000 900.00 559.42 0.00 03/02/2010 Repair Clamps/Grease/CB Lids No 0000 559.42 1,459.42 SYmbol Symbol Arts 0123987-IN 02/08/2010 617.50 0.00 03/02/2010 Restock Badges No 0000 101-420-2220-44170 Uniforms 0123987-1N Total: 617.50 SYmbol Total: 617.50 Report Total: 2,702.67 AP - To Be Paid Proof List (02/24/10 - 1:19 PM) Page 1 °:', ,="- "'''''', I ' r. i r r ' 'fr ... - ......- DATE: 011612010 CONSENT ITEM #: 3 MOTION as part qt. Consent AGENDA ITEM: .Approve Budget Adjustment for Purchase of Upgraded Water Meters SUBMITTED BY: Mike Bouthilet, Parks & Public Works Director THROUGH: Bruce Messelt. City Administrator' REVIEWED BY: Tom Bouthilet, Finance Director SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda. the City Council is asked to approve a Budget Adjustment and disbursements in an amount not to exceed S70,000 for purchase and installation of approximately 260 new water meters as part of the City's capital improvement upgrades to its Water Utility. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City Council of Lake Elmo has allocated in its -Ipproved 2010 Budget S70,000 in capital expenditure for upgrades to antiquated water meters. Tonight's action will transfer the included funds from the overall Water Improvement budget into the Water Meter and Supplies budget. This action will also authorize the City to proceed with final selection of the best replacement meter system and installation protocol. The City currently has approximately 230 water meters still utilizing antiquated "phone read" equipment. This method of meter reading collection has become outdated due to a variety of reasons; such as utilization of cell phones in lieu of land lines. access to digital lines through cable service. and increased line draws. As a result of phone read failures. the water department experiences a high percentage of no reads, resulting in the need for additional staff time estimating water usage or contacting homeowners to manually read water meters. in addition to replacing230 antiquated "phone read" meters, tonight's action will also include replacing approximately 30 T-Pad water meters, whereby the Meter Reader must physically proceed to each home. access the T-Pad and read the meter. Significant meter reading accuracy and time efficiencies will be gained by these two replacement efforts. Remaining to he completed, but hopefully able to be undertaken through the above denoted time SLIVilli/S, will he repair to approximately 1 older radio transmission water meters. These meters are currently inoperable due to equipment failures such as wires disconnected during remodels. paLfc 1 -- City Council Meeting Approve Budget Adjustment for Purchase of Upgraded Water Meters March 2"d, 1010 Consent Agenda hem T3 failures in splices, etc.). The newer replacement meter readers are of a single component construction, making such problems far less possible. STAFF REPORT: With the assistance of TKDA. staff previously invited three vendors to present their systems and price proposals. After careful review of all proposals, staff purchased the Neptune system for previous upgrades and installations. Staff recommends continued procurement of the Neptune System, based on the following points: • Meter noise: Neptune meters are configured without internal mechanical parts, thus eliminating ticking noise issues. • Wiring: Neptune meters do not require external wiring, thus obviating issues related to wire related failures. Meter Reading: Neptune meters allow the reader to "drive by" and obtain readings automatically, substantially reducing meter reading labor. Upgrades: Neptune allows upgrades to a fixed point system without any changes to their meters. • Compatibility: Upon completion of this upgrade. Neptune's meters and its reading equipment will be employed on nearly all of the City's existing, meters. With the reduction in labor related to installation, repairs and meter reading time, it is anticipated that continued implementation of the Neptune system is the most cost effective system. It should be noted that all capital equipment purchases related to water will come from the water enterprise fund and will not affect the General Fund supported by Ad Valorem taxes. This proposed capital equipment expenditure is included in the City's Approved 2010 Annual and Capital Budget. Affirmative Council action on this request would result in the following Budget Adjustment: Account # 601 -000-00000-16300 601-494-9400-42300 Amount S 70.000.00 (S 70.000.00) $ 70.000.00 Description Water Improvements Transfer to Water Meters & Supplies Water Meters & Supplies RECOMMENDATION: It is recommended that the City Council approve as part of its Consent Agenda the proposed Budget Adjustment in the amount of $ 70,000 to the Water Meters & Supplies Account for upgrading approximately 230 antiquated "phone read" meters and 30 "T- Pad" meters. No specific motion is needed should Council wish to undertake this action, as it is included as part of the overall approval of the COUSC111 .4gencia. City Council Meeting Approve Budget Adjustment for Purchase of Upgraded Water Meters March 2"d, 2010 Consent Agenda Item #3 Alternatively, the City Council does have the authority to remove this item from the Consent Agenda and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the proposed Budget Adjustment and procurement and installation of upgraded water meters, as presented [and modified] herein." ATTACHMENTS: 1, Budget Adjustment SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda): Questions from Council to Staff Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council - Action on Motion ........ „ ...................... . .............. .......,............. Mayor Facilitates -- page 3 -- ( DATE: BUDGET Awu$TmElvT 7 20I0 3/02/2010 ACTIVITY # 2010-003 DESCRIPTION: Approval to Proceed with Water Meter Replacement, as Budgeted TYPE OF ACTIVITY: TRANSFER OF FUNDS FROM ACCT# 601-000-00000-16300 NAME:Water Improvements AMOUNT: ($ 70,000) TO ACCT# 601-494-9400-42300 NAME:Water Meters $ Supplies AMOUNT: $ 70,000 PURPOSE: Replacement of approximately 260 Antiquated "Phone -Read" Water Meters BUDGET ADJUSTMENT/DESIGNATION FROM ACCT# NAME: AMOUNT: PURPOSE: DESIGNATION/NEW ACCOUNT # Designation of Approved Capital Improvement Funds OTHER FROM ACCOUNT # PURPOSE: City Approval: NAME AMOUNT: Honorable Dean Johnston, Mayor Bruce Messelt, Administrator (on Behalf of City Council) (Attest) DATE: 3/02:2010 REGULAR ITEM #: 4 DISCUSSION AGENDA ITEM: Update from the South Washington Watershed District SUBMITTED BY: Mr. Matt Moore. Administrator South Washington Watershed District THROUGH: Bruce A. Messelt, City Administra REVIEWED BY: - NA - SUMMARY .4.ND ACTION REQUESTED: This Agenda Item has been scheduled at the request of the South Washington Watershed District. Mr. Moore, the District's ,Administrator. will provide the City Council and Lake Elmo community with an update on the activities of the District. No specific Council action is envisioned or recommended at this time. BACKGROUND INFORMATION: The South Washington Watershed District is located entirely in Washington County and contains portions of eight cities and townships: Afton. Cottage Grove. Grey Cloud Island Township. Lake Elmo, Newport, Oakdale. St. Paul Park and Woodbury. The watershed area and the relative portions of the watershed contained in each of the eight cities are presented in Table I. A map of the Lake Elmo area is attached. as well. City Acres Square Miles Percentage Afton 448 0.7 1 Cottage Grove 21.011 3l).8 46 Grey Cloud Island -7.432 3.8 5 Lake Elmo 704 1.1 l' - Oakdale 643 I .0 1 Si.. Paul Park 1.498 2.3 3 Woodbury '6.397 25.6 36 Totals 45,619 71.3 100 (Table 1) In April. 2003, the SWWD petitioned the Minnesota Board of Water and Soil Resources to enlarge the boundary and include the East Mississippi Water Management Organization, The East Mississippi Water Management Ors4anization included all or portions of Grey Claud Island 1 -- City Council Meeting Update from the South Washington Watershed District March 2nd. 2010 Regular Agenda Item 4 Township, Cottage Grove. Woodbury. St. Paul Park and Newport. The enlargement was completed as part of the recommendations from the Washington County Water Governance Study inl 999. The enlargement petition was approved on Mav 28. 200 by the Minnesota Board of Water and Soil Resources. The Cottage Grove Ravine Watershed Management Organization (WMO) was formed in 1984 to manage the resources of the watershed. This WMO was based on a joint powers agreement among the five cities in the watershed. The WMO was later disbanded. and. in 1993, the Cottage Grove Ravine Watershed District was formed as the 42nd watershed district in Minnesota. in 1995, the watershed district changed its name to the South Washington 'Watershed District (SWWD). STAFF REPORT: The following information is provided to the City Council by the City and SWWD staff as additional information on the basic function and role of a Watershed District. What is a watershed? A watershed is all the land area that drains to a specific water resource, such as a lake or stream. Watersheds range in size from a few square miles to an entire continent. As rainwater and melting snow run downhill. they carry sediment and other materials into streams, lakes, and groundwater. Watersheds provide water for drinking. irrigation. streams. and activities such as fishing. swim-in-4 and boating. ln addition. watersheds also provide food and shelter for wildlife. What is a watershed district? Watershed districts are special purpose local units of government with taxing and limited regulatory authority. Water does not follow political boundaries: therefore the boundaries of a district follow the natural boundary of a watershed. A district is responsible for managing the Water resources within its watershed. What does a watershed district do? (Adapted from: Doug Thomas, BWSR) Control or alleviate damage from flood waters • Regulate the flow of streams and conserve the streams" water • Control or alleviate soil erosion and siltation of watercourses or water basins • Regulate improvements by riparian property owners of the beds, banks, and shores °flakes. streams. and wetlands for preservation and beneficial public use • Protect or enhance the water quality in watercourses or water basins: and • Provide for the protection of groundwater and regulate its use to preserve it for beneficial purposes A sample of the most recent East Metro Water Resource Education Program -Education Updates" (Winter 2000) is attached for Council review, How are watershed districts governed? Watershed districts have an appointed board of managers (3-9). These are not public officers, except for the SWCD supervisor. are voting pace 2 — City Council Meeting Update from the South Washington Watershed District March 2nd, MO Regular Agenda Item # 4 resident of the District, and serve a 3 year term, with no term limits, unless restricted by the county. Of note: Washington County is currently conducting mediation among various interested parties regarding the dissolution of the Lower St. Croix Water Management -Organization (please see attached article). The City of Lake Elmo was asked if it had an interest in participating in this mediation and contributing (approximately $2,000) to the cost of mediation, City staff are recommending not participating, but rather passively observing and monitoring, as City interests are not at stake, regardless of outcome. RECOMMENDATION: Based upon the above background information and staff report, it is recommended that the City Council receive tonight's update from Mr. Moore and the SWWD. Alternatively, the City Council may elect to forgo this update and/or identify areas for specific follow-up of additional future action. ATTACHMENTS: 1. South Washington Watershed District — Map Atlas 2. Education Updates — Winter 2009 3. 1/23/2010 Pioneer Press Article — "Watershed fight pits South Washington cities against each other" SUGGESTED ORDER OF BUSINESS: Introduction of Item City Administrator Report/Presentation ............ ..... ........... Mr, Matt Moore, SWWD Administrator Questions from Council Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Discussion Mayor & City Council -- page 3 -- 1ETH ICH 01SINRENS( 5, AV °,./.. ' 2 IES SiYVIEW ki Oakdale ' ' g" COMMUNITY , •.- v n , M ODLE ., 1, ,,i\lic,P-.,,, ) ALT 1OTH ST N r < 919' ST N Interstate Highway Connector US Highway State Highway X ' SKYVIEW COMMUNITy ELEM : 4;4 51 Lake -Elmo a 0 z Ow 3 z HQU.4 055 7,ST ST N,,,„„, 9 HUDSON Z 511505 1,0 X ciN 'o Aic51 77 , z :ET 6: Rnos G u ST 1500 co -10G1.40 c 7-AL ES'o f)i r'cof 8 z Ou .0 . TAMARAC SHOPPING CENTER AtAlk9.' r C. VsV. COLLER INAS u,T N , r cv,t, BLVD Northern Watershed GE 7. JASIAREO 500519NgLvp ,••••••••-••••••••••• • - •••- • • ••-• L.,. • . XSPRING 174 S' 7.10 !!!! z Woodbury , RVE 4 77 ' 9C'P''' ' ' ' rn. 4, ,,.,44pV. .55> . TAMARAC.. R oVERLACHAZ4,4 . ,tfls; SPRING 009143.,1"r et - !lit. CT ,01.1. DR 7474 3441 4' .5 , ,PR\*1 SEASONS *EsE, , its6 Z 515177 94. 4,E DRAW' 9" 40,41/00 94 , 2 9 -I 6 4:4,41.4 „ 7777 7., . 8(41,<, •z- 9,;;,„tvv.yRo (1.1) ; ;$;,,f.,(4„,..,,„k &A, ; ,;;* 4f1:41,i,-AxyN' Miscellaneous Roads Service Roads Creek/Stream County Roads Private Ditch Residential Streets "!!:: SVVVVO State Trail Ramps 9 .9." Railroad Track Golf Course Cemetery Major River National Park ! Creek/Stream ' State/Local Park , Lake or Pond Island 4 Subwatershed Regions Miles 0.2 0 4 0 8 Source: TLG Data Index ID - A4 Sheet 1 Education Updates Winter 2009 Businesses: Being Green can Save You Green EMWREP has begun working with the MPCA and other local partners to develop educational materials and outreach strategies for local businesses. Head to vvww.CleanWaterMN.org, and click on "Businesses" to find a new section of the website loaded with information and resources to help business owners and managers reduce their impact on water resources. There is information on Low Impac Development, parking lot and grounds maintenance and other topics of interest, as well as local case studies. Our next step will be to conduct focus group sessions with representatives from local businesses to identify incentives or programs that might motivate them to install BMPs on their property. These sessions will also be used to review the outreach materials we have begun developing and to help us craft our outreach message so that it is compelling for businesses. tt Photos (left to right): Green roof at River Valley Athletic Club; Raingardens at Stillwater Country Club: Bioretention area at Valley Ridge Mall. 1,,:mwapylwolonmwodricerolpaopyripg..1 ' Through outreach, EMWREP hopes to introduce local businesses to the wide variety of Best Management Practices that can be used to reduce stormwater runoff. . ,....,. ., . . . , ., .. Blue Thumb Program Continues to Exceed 2009 was another successful year for Blue Thumb - Planting for Clean Water program partners. The 62 partners, including cities, watersheds, non -profits and businesses, put in more than 2000 hours of work to promote, design and install native gardens, raingardens and shoreline plantings in the Twin Cities area. In addition to a spring media blitz that included magazine ads, a 20-minute radio interview WCCO, and several large events, partners also added a virtual project tour to the website • .BlueThumb.org) and hired a professional photographer to take photos of demonstration gardens around the area, The Blue Thumb website received more than 23 000 visits in 2009, which was an 11% increase from 2008. The program was also a part of the Eco Experience at the Minnesota State Fair, which was visited by 350,000 people. Locally, EMWREP partners have continued to use Blue Thumb to promote their cost -share programs. At last word, there were nearly 130 new projects approved or built in 2009! This spring we will again be holding Blue Thumb workshops for homeowners in EMWREP partner Icommunities and seeking hosts for Blue Thumb neighborhood parties as well. The photos to the right show four exemplary Blue Thumb projects that were photographed this summer. Contact Angie Hong if you would like to use these or other Blue Thumb photos for presentations or print materials. Members of the East Metro Water Resource Education Program: Brown's Creek Watershed • Comfort Lake -Forest Lake Watershed • Cottage Grove • Dellwood • Forest Lake • Lake Elmo • Middle St. Croix Watershed • Ramsey -Washington Metro Watershed • Rice Creek Watershed • Stillwater • South Washington Watershed • Valley Branch Watershed • Willernie • West Lakeland • Washington Conservation District • Washington County 4 '41810 .tf" Side yard raingarden in Mahtornedi Back yard raingarden planted in swale Shoreline p S toreline restoration project Watershed fight pits South Washington County cities against each other - TwinCities.com Page 1 of 4 TwinCities Watershed fight pits South Washington County cities against each other Drainage district boundaries disputed By-Bob-Sh4w bshaw(c3jpionaerprews.com Updated: 01123/2010 1054:2E5 PM CST Water fight A vtato orteo0 bt6ti tiric di ,0r1Ii& 14-Ale1' W+Aff kkitliyaiAti 14 flroatiluttion. Tr.idt. on. ;brows mot; kw, artieektrrod wf?rwhtth at the neqbr'r- rip distfirts .1%411 get .k.ltt treitttley.. War r r. Elikt 11,3: ',law ti rare' VOI...1.1•1.2"i Lkstuvt. troter L.czpoz'W*6'.- 4'3arAilezrgenl COM Sounds simple, right? Not in Washington County. A court battle has erupted over where the water goes and who will pay to keep it clean. The dispute pits Woodbury against Cottage Grove and Denmark Township over the boundaries of watershed districts — government agencies that seek to improve the quality of water running into rivers. "--:#/ailarAtidire ' ,11-07$1L,Crbb Wide e4f0-E1is'tilet.:.:1-7----'ictiAtivt:000,6i'arleri ' PICINIEWPWNI Rain falls from the sky, runs downhill and flows into rivers. 6dvertisem eat 30-Year R T "We believe storm water is best managed locally," said Ryan Schroeder, city manager of Cottage Grove, which earlier this month filed an objection to changing the boundaries of its local watershed district. But Woodbury filed an opposing appeal months ago. Woodbury wants to make the watershed districts fit natural drainage areas. 'There are two philosophies we are wrestling with," said Woodbury City Manager Clint Gridley. "Either water needs to be managed by major drainage areas, or water needs to be managed by local control." The water fight began in May, when the Minnesota Board of Water and Soil Resources dissolved the Lower St. Croix Water Management Organization. That group managed runoff flowing from Afton, Denmark Township and parts of Hastings and Cottage Grove. But the group didn't manage it very well. Like other water -management organizations, it was weak — with no taxing authority, no paid staff and few real powers. The board wanted to fold the Lower St. Croix ate $200K loan for $10)601mo. y Get eHime Loan 8669454410 Print Powered By tRates can enaryg. Act now http://www.twincities.corn/washington/ci_l 4251401 ?source=entail 1/26/2010 Watershed fight pits South Washington County cities against each other - TvvinCit em.cmm Page 2 of ' TwinCities com territory into neighboring watershed districts, which have the power botax residents for environmental The board gave most of the territory to the South Washington Watershed District -- more than doubling the district hn11Osquare miles. |tgave e smaller amount 10the Valley Branch Watershed District, which starts |nK6ohtomwd|and winds southeast through Afton. Woodbury didn't like that idea. Officials said enlarging the South Washington district would mean residents would botaxed excessively for projects that wouldn't bein Woodbury. They said boundaries of watershed districts should follow large natural dnainmgaanemo--sowaterfrum the South Washington disthdahou|dOmwnnlyh» the Mississippi River, and water from Valley Branch should flow into the St. Croix River, This matters because St Croix River water is cleaner. |tisprotected bythe federal Wild and Scenic Rivers Act, ow runoff entering the St. Croix must have, for example, lower levels nf phosphorous and other pollutants. The Mississippi River has nosuch special 'We Never Had APlace At The Table/Woodbury'o Gridley doesn't want South Washington 1omanage watarflovNnqintobmndvem--mdth\wowetsnY standards. Hafears that the tougher St. Croix standards might boadopted for the entire district. That would make new construction more costly, Advertisement .v ^-' _ `|��vw1Pmwu/��m��ym*A:u�Vlf���m���NU^���� `~ - —'^---- -' ----�- 1 Lec Robvi. G.Allen, NYTinlv-5 Ba$t SeillccS'WY$ub�V� � because builders would experience even tighter controls onthe runoff from their sites. When builders pay more, said Gridley, consumers pay more, "This isabout the economic deveopment."hasaid. Gridley said itwas wrong for the board toset the new boundaries without input from Woodbury. "Our issue iswmare ustakeholder, and wenever hade-place-a#hetable—," Gridleymm|d-_"No*»no addressed our cnnoumn." Woodbury filed an appeal to the board's decision with the state Court of Appeals, It is asking the court to give most of the Lower St. Croix land to Valley |nthe fall, Woodbury got help |nanunexpected way—frmmopetitiondrivehymsidentDanBelka. Bmlkalives onVVUmeoLake, which flooded in2OO5. Watching the high water creep across his back yard, horemembers suddenly becoming aware nfthe importance of managing water and runoff. Be|kaheard about the board's doois|nn'endit bothered him. Hasaid Kmade more sense tokeep waters hod-district boundaries following natural watersheds -- one for the St. Croix, one for the "These are two areas with very different requ|naments."hosaid, You can always argue (watershod'distrirLboundaries) should beput where convenient for you, from oregulatory point of view. But ifyou were only concerned about city boundaries, the notion ofwatershed districts would not exist at all." �iffil Print PoiAleted By ' htm://wwvvjwiiioition. l425l40l?source=cniai| 1/26/2010 I Watvrshed fight pits South Washingtoli Comity cities agaiiist each other-TwinCities.com Page 3of4 TwinCi 0 ties COM 8elkonaid the plan would have increased the size of the South Washington Watershed District board from fivemamherotooeven--mndthehwnnewoomeno most likely would bmfrom the St. Croix area. "That change isnot |nthe right direction. Kwould botwo managers with nointerest inwhat goes onin our watershed vntingonissues that affect ua,°Bn|ko presented it to the Board of Water and Soil Resources. |nDecember, the board complied --byoraznr4hin vote of 10 to 9. 'It'aCompletely Duplicative'/ Thavote angered officials in Denmark Township and Cottage Grove. Cottage Grmvo'sSchroeder bristles e\the redundancy of overlapping units of government. "Say you have aDairy Queen and want tnput ina drive-thnough.''hasaid. |fthe city and watershed standards were different, each one would have to inspect the site. "It's completely dupUoo0vm.~ Schroeder said. "We would review it water drains downh0.'ThmnValley Branch would come |nand say, 'Yep, water drains downhill.'" Any change wom@meanoltehgdtymke— "VVemmuMexpou we'd have \nredo our plan for that part of Cottage Grove now in the (St. Croix Advertisement district), and we see noadvantage to the public nf doing that,"Schroeder said. "We think the costs to the public will increase." |nsome cases, they would. But the tax increases would besmall, said Jim Hmartel.metro region supervisor for the state board. |nDenmark Township, annual watershed taxes ona $25O,0O0home would bo$15|nthe South Washington district and $2GinValley Bnon&But .5oJthyYamhingtonisn't nnoeooa(i|ycheaper overall because itcharges local fees for specific projects. Schroeder said there innoreason tosplit the watershed districts only bythe "major"divides -- Matt Moore, administrator for the South Washington district, said that regardless ofwhat happens. water -quality standards won't change. The St. Croix's water still will be protected. And Haortowondered if too much fuss was being made about city and watershed buundaheonct "Many metro cities are split between two orthree organizations, and they seem Wdeal with itjust fine,,hosaid. VVondbuq/nGridley said the argument comes down toenvironmentalism versus political divisions. "Libertarians feel the creep oYgovernment here," he said. "Environmentalists say, 'We need hoprotect Lake Pepin!'" The Court ofAppeals is expected torule onthe two appna|o--onofromVVoodbury.thoodherfnom 0� �� A���� ����U� ��� -must ��* &�� �" ���� ��� N��p N��� �� ���w ������ ��� '������n�����B~+f��������m��` Give�Give m's a ;,-M^ toda� 2 iF A 94**3988 Print 1,ovverecl By 'Pn-asstan nit M.f�g bul rna�'vary 1y moo'ol. l/26/28lO Watershed fight pits South Washington County cities against each other - TwinCities. corn Page 4 of 4 • TwinCi les Aota,' COM Cottage Grove and Denmark Township — within three months. Bob Shaw can be reached at 651-228-5433. Advertisement Hetp people in need. Donate your car, boat or IN Free Towing- a Tax Deductibte FRU 4.t'llmrvatAtioni togoo*r ' ,4141*.inirietisrm5, http://www.twincities.com/washington/ci_l 4251401 ?source ---email 1/26/2010 Arearawm=twelmr,..1"Pat, , t MI; fiF Li i EJ»D DATE: 3/02/2010 REGULAR ITEM #: 5 DISCUSSION AGENDA ITEM: Update on Rosalie E. Wahl Branch Library SUBMITTED BY: Request of Mayor and City Council THROUGH: Bruce A. Messelt, City Administrator,' REVIEWED BY: - NA - SUMMARY AND ACTION REQUESTED: This item has been scheduled in order to allow the City Council to receive an update on communications with the Washington County Library regarding the operation of the Rosalie E Wahl Branch Library. located here in Lake Elmo. No specific Council action or direction is requested at this time. BACKGROUND INFO • ATION: In December. 2009, the Lake Elmo City Council endorsed a citizen -backed effort to seek Washington County consideration of shifting library hours at the Rosalie E. Wahl Branch Library from Monday to Saturday. In January 2010, the Washington County Library Board considered and unanimously rejected this consideration (attached), citing concerns of treating all similarly -designated libraries the same and, in lieu of attempting to accommodate a shift of days served. calculating the potential cost of additional staffing for all similarly -designated libraries. STAFF REPORT: City staff met with Washington County and Washington County Library officials in February 2010 to review the decision of the Library' Board and to seek additional avenues for continued discussion. Some additional information was shared with Staff at this meeting and it attached for Council information. Staff will share some of the thoughts and comments reviewed as part of their update to the Council. RECOMMENDATION: It is recommended the City Council receive tonight's update. No specific action or direction is requested at this time. Alternatively. the City Council may elect to provide staff specific direction or direct certain additional action be taken with respect to this topic. pa,z_c 1 -- City Council Meeting Update on Rosalie E. Walil Branch Library March 2"d, 2()1 0 ATTACHMENTS: 1. January 28th, 2010 Letter from Washington County Library 2. Breakdown of Library Usage for Washington County (2007-09) 3. Selected Excerpts — "2009 open Hours" (November 2008) 4. Selected Excerpt — "Strategic 2030 Facility Plan" (Aut27ust 2009) Regular Agenda Item t 5 SUGGESTED ORDER OF BUSINESS: Introduction of Item ..... ...... ........ ....... ..... City Administrator Report/Presentation................. ......... ....................... ............. City Administrator Questions from Council to Staff ...................... ....... ................ Mayor Facilitates Public Input, if Appropriate Mayor Facilitates Discussion ....... ..... ...... . ........ .............. ................ Mayor & City Council -- page 2 -- a- Yton odnty Bruce A.K4euoe|t,City Administrator City ofLake Elmo 3R0OLaverne Avenue North Lake Elmo, KAN5SO42 Mr.Meeelt: Library Patricia Conley Director At Its meeting on Monday, January 25, 2010, the Washington County Library Board reviewed your letter dated December 21,2OO9regarding the Cbvsresolution seeking achange lnhours mtthe Rosalie [.Wahl Branch of the Washington County Library. In that letter �ou requested a meeting to d1scuss the issue. The Library Board discussed the request, They requested that \ respond toyour letter in writing and set upa meeting with you to review the reasons why the Washington County Library Board cannot support the City's request. |amavailable tomeet inmyoffice atLibrary Administration, f595Central Park Place, VVoodbu convenience. Please feel free tpcontact nneotG31,275'8501prvia email mt ,Pat.conlev(o)co,wash�nRtOn.rnn.us so that we can set up the meeting, 7 OV' 7//4 Washington County Libra 8S9SCentral Park Place Woodbury, KXNSSI2S 651'275-8501 cc,: Norman Nickerson, Chair, Washington County Library Board, & Members Jim Gchug,Washington County Administrator Paul Ryberg, President, Friends of the Lake Elmo Library 8595 Central Park Place, Wond Minmauota55125 Phone: 051-275-8500 ^ Fax: 651-275-8508 ° T7Y 651430'6246 Equai Employment Opportunity / Affirmative Action , Natyour Loons from Libraries In Washington County by Residence of Borrowers :January-December,12009al' 60190490515111dknee R. H. Hardwood Park Rol,, Law Total ' or other Bstat Stafford Creek Grove Oakdale Wildwood Valley Walt, Marine Newport Library WCL ' Stillwater Bayport Total Afton 18,185 394 364 1,945 60 7,140 421: 75 0 0 28,590 2,520 1,731 32,841 Bayport 236 614 12 47 16 56 6 Baytown Township 476 4 20 631 311 85 1,9XO 94 0 0 1,035 3,018 22,453 25,511 1 0 P Birchwood 102 127 0 35 9,411 0 -' 0 0 0 3,447 5,999 4,324 13,770 0 9,675 108 25 9,1309 Cottage Grove 31,626 269 198,475 2,319 218 139 12 175 3 233,447 810 153 234,410 De II wood Denmark 1,976 4 4,199 89 19 562 Forest Laka - 3,858 205,330 183 146 155 0 230 6 4,653 - 741 66 0 235 0 0 0 565 0 0 4,993 0 210,877 3 6,872 34228:626 259 7,417 3 5,242 115 212,324 Grant 897 170 5 432 23,336 20 25 17 1 D 25,099 8,258 Grey Cloud 57 5 845 0 0 0 0 0 0 907 ,°1 507 33,864 D 907 Hugo 1,732 51,622 67 517 6,465 2 30 1 0 60,640 155 18 62,209 •-01:01C,F41965aratatittattmezatitteNaartibetWA3943agb`Mg94114.1.1glagtligrattbag031400..E9341434,711 ' Ve-338853-9.4914e44311-19144101,043411B10001MMIRPR3R401A4MMEM*.!t Lake St, Croix Beach 560 0 1 148 11 3,732 0 0 0 4,452 350 932 5,734 ,Lakeland 3,341 173 169 503 75 11,746 2 0 0 16,071 1,933 2,498 20,502 Lakeland Shores 314 0 0 2D 23 1,125 0 0 0 1,483 78 0 0 0 1,221 0 104 1,665 Landfall 65 42 1 1,113 0 0 3- 0 1,221 Mahtomedi 2,321 1,076 • 346 452 81,886 17 317 1 0 36,485 3,195 345 90,026 Marine On St:Croix 595 7,445 167 54 566 1 12031 0 1 28;936 6,416 531 7,885- MayTownshlp 651 1,295 9 169 1,095 4 1,997 0 0 5,248 11,726 Newport 5,058 0 2,421 1 29,972 2,965 927 17,901 299 33,256 New Sea n alb 579 24,986 24 58 838 5 3,470 0 Oak Park Heights 1,879 609 5,537 110 105 430 325 791 201 84 1 3 14,155 63 10 0 12 14,230 217 3 3,624 23,431 4,980 92,035 Oakdale 29,545 1,797 2,741 120,148 5,193 106 1 11 1 161,336 3,131 642 165,109 Pine Springs 65 25 98 36 2,788 0 0 0 0 3,019 148 5 3,172 St, Mary's Point 177 0 0 29 5 784 0 0 D 995 131 203 1,929 53. Paul l' rk 2,441 98 22,927 129 15 0 0 559 0 - 26,170 309 27 26,500 Stillwater 8,861 1,221 321 3,054 8,4 X3 686 118 4 16 26,142 189,405 15,166 230,713 Stillwater Township 1,403 368 1 515 1,503 76 399 0 5 4,744 19,980 1,735 26,459 West Lakeland 4,854 1,275 15 4,967 638 749 2 0 4 15,597 8,82D 10,415 34,832 WU larnie 96 117 0 69 3,731 0 0 0 0 4,013 140 0 - 4,153 Woodbury 618,343 2,560 13,502 18,228 1,790 2,023 106 1,058 8 659,168 4,905 1,375 565,449 Other Wash I ngton 416 907 208 75 2,403 106 0 • 0 0 4,120 123 71 4,314 Subtotal 751,443 303,783 250,675 173,873 164,793 29,695 i2612958758,845 4,796 48 1,724,553 313,474 70,965 7,108,992 Anoka County 2,366 51,761 196 684 405 90 24 21 0 0 65,557 425 102 66,064 Carver County 251 17 227 19 16 0 1 0 2 0 533 12 6 55 t Da kota County 6,701 78 2,355 693 9 64 29 0 220 0 10,159 210 114 10,483 Herman In County 2,453 253 63 37D 126 563 10 20 4 0 3,862 610 145 4,618 Minneapolis 1,748 282 164 223 85 120 47 2 1 8 2,673 291 201 3,170 Ramsey County 35,822 3,423 721 9,656 14,260 197 26 100 115 0 64,320 1,756 275 66,351 Scott County 294 45 61 405 2 0 0 0 0 0 807 26 1 834 St. Paul 19,689 1,127 2,014 5,605 2,535 7 12 93 37 1 31,114 2,502 321 Arrowhead 9 78 0 0 0 0 0 0 0 0 87 14 0 East Central 1,181 73,117 83 86 93 0 1 113 0 2 74,676 621 10 Great River 17 44 0 0 25 0 2 D 0 0 88 9 0 Kitchigaml 5 106 0 3 15 0 0 D 0 0 129 - 0 0 Lake Agasslz 0 0 0 0 3 5 0 0 0 0 8 0 0 North West 0 0 0 4 0 0 0 0 0 0 4 D 0 Pionee Hand 12 1 4 0 0 0 0 0 0 0 17 0 0 Plum Creek 0 D 0 0 0 0 0 0 0 D 0 0 0 Se Icy 87 0 7 0 2 0 0 0 0 0 96 10 0 106 Traverse Des Sioux 11 1 0 40 0 0 0 0 0 0 52 1 Vrklng 58 3 0 2 0 0 0 Other States 183 0 8 3 280 0 24 0 0 63 00 D 3,2370 53 63 550 5,482 staff Member . 10,728 8,367 3,755 6,417 4,826 1221 1,780 1,471 729 2 39,9056,893 2,646 48,845 Interlibrary LW n 95 0 0 4 0 0 0 0 4 101 75,507 97 129 a 4 17 0 43 0 043 Grand Total 834,088 452,659 260,345 198,092 187,196 32,245 28,524 20,689 5,908 61 2,019,817 330.291 75,347 2,425,455 Loans from Libraries in Washington County by Residence of Borrowers : January -December, gogi. Borrower Residence R. H. Hardwood Park Rosi"----aalle.101111;,5iiii - Total or other Bstat Stafford Creek . Grove Oakdale WIldwood Valley WhMarine Newport WCL Stillwater Bayport Total Afton 14,495 99 799 1,557 82 9,577 63 0 27,343 2,088 1,966 31,377 Bayport 211 662 8 27 9 - 57 16 0 1,074 2,520 23,430 27,024 Baytown iiTownship 604 8 30 452 299 • 25 85 0 2,588 6,531 4,084 13,183 7'9 Birchwood 42 137 0 12 2 ert 0 0 8,163 108 67 8,338 Cottage Grove 27,651 303 198,196 1,952 24969277 :217 22 307 229,174 881 162 230,197 a Cwood 352 286 0 19 5,644 0 b0 0 6,201 310 0 6,511 ,.,...,, Denmark 2,077 7 5,182 143 22 679 ''.6 0 1 8,117 326 112 8,557 9 854 Forest Lake 3,700 216,664 195 270 635 6 918 3D1 550 221,339 1,367 39 222,745 Grant 811 219 . 13 235 22,888 24 ? 41 4 0 24,436 480 33,870 Grey Cloud 58 47 827 0 0 0 i;.:(10 ' 0 0 932 0 0 932 Hugo 1,799 50,132 99 544 6,392 0 ',in. 106 4 59,099 1,478 43 60,618 Lake St. Croix Beach 423 0 87 35 28 4,348 4 ' 0 • 0 4 935 506 726 6,167 Lakeland 3,219 5 296 385 37 13,898 --ill, i17 6 1 17,833 1,596 2,409 21,838 Lakeland Shores 175 0 0 4 8 1,372 .i.P 0 0 1,559 59 71 1,889 Landfall . _1_58 1_ 8 715 0 0 ,Liiii 0 0 883 0 0 883 Mehtemedl 955 416 674 79,990 21 IP4,- 423- 7545'- 1,998 r'e.9-1 428 0 84,573 2;549- 365 30,998 Marine 1,638 6,842 299 22 766 12 Vii1 15,117 - 0 24,698 5,935 May Township 871 1,201 8 124 1,134 0 0 5,683 11,098 1,081 17,860 New Scandia 1,020 21,746 6 100 550 00 28,325 2,730 273 31,328 Newport 335 5,149 304 93 7 it';'1.-:':;1:516 4,902233° 2 2,318 12,853 33 36 12,922 Oak Park Heights 4,640 1,545 151 4 300 811 34 3 0 2,824 23,938 4,249 31,011 Oakdale 28,199 2,889 2,282 117,884 4,542 36 13 19 158,237 722 162,026 3,514 Pine Springs 20 19 06 20 0 2 ,079:30 3,067 0 0 3,639 180 11 3,830 St. Mary's Point 104 15 0 3 0 924 -•lgO 0 0 1,048 165 152 1,353 St, Paul Park 2,059 7 20,869 153 5 0 .40 0 702 23,796 102 9 23,906 Stillwater 8,747 1,383 435 3,028 6,510 657 3067 153 0 24,280 179,090 15,313 218,883 Stillwater Township 1,883 167 12 841 1,165 165 :665 441 0 5,319 19,949 1,302 26,630 West Lakeland 4,029 2,105 52 3,953 435 1,099 2,51 23 • 1 14,268 7,943 10,598 32,809 0 0 3,802 Vi7:1 011ernie 81 74 0 43 3,604 0 r,:l67 22 3,881 Woodbury 575,429 2,882 13,386 17,538 891 2,540 • 1;576 28 1,123 615,393 5,072 1,942 622,407 Other Washington Co. 186 325 316 33 2,223 81 4k:7,0 5 0 3,189 199 20 3,3E18 Subtotal 688,936 309,363 249,403 166.546 159,114 36,184 27Y1:26 24,068 6,026 1,676,366 301,002 71,495 2,048,863. Anoka County 2,235 82,529 148 525 395 48 41 9 0 66,930 238 104 66,270 Carver County 299 4 195 13 0 0 0 0 0 511 7 1 519 Dakota County ' 6,202 112 2,731 512 57 19 1 0 75 9,709 138 15 9,862 Hennepin County 3,171 362 383 228 68 493 0 41 0 4,746 849 50 5,645 Minneapolis 1,770 403 233 79 101 42 45 2 0 2,675 138 73 2,886 Ramsey County 33,087 2,971 830 9,902 15,777 322 220 109 99 83,317 1,89278 85,582 Scot( County 407 89 37 95 0 0 0 0 0 628 930 0 858 51, Paul 20,050 1,317 2,690 5,613 901 53 32 111 18 31.385 2,769 98 34,272 Arrowhead 6 17 8 11 0 0 0 0 0 42 69,816 2 0 44 East Central 10 76 ,589 67,552 80 160 142 0 45 2509 15 70,802 Great River 2 3 0 0 3 1 0 0 0 9 0 0 9 Nicht g aml 0 48 0 0 112 0 0 0 0 160 7 0 157 Lake Agassiz 0 0 0 0 1 5 0 0 0 6 6 0 12 North West 0 0 0 5 0 0 0 - 0 0 5 0 0 5 Ploneerland 1 0 3 0 0 0 0 0 0 4 0 0 4 Plum Creek 0 2 0 0 0 0 0 0 0 2 0 0 2 Selco 161 9 35 2 0 0 0 2 0 209 0 0 209 Traverse Des Sioux 13 6 0 0 0 0 0 0 0 19 21 0 40 Viking 16 5 4 11 0 0 0 0 0 36 53 0 89. Other States 895 88 4 23 1 266 1 3 0 1,251 727 4,603 Staff Member 15,108 7,863 4.684 6,732 7.165 1,829 2,054 1,471 1,078 47,964 7,4172615 2,645 58,226. Interlibrary Loan - 161 0 0 13 0 2 0 0 19 195 0 0 195". Grand Total 784,709 452,713 281,448 190,470 183,837 38,264 30,165 26,066 6,315 1,974,987 318,068 76,699 2,368,754 Borrower Residence Stafford(WB) Forest Lake Park Grove Oakdale Wildwood Valley Lake Elinp Marine Newport Bayport Stillwater TOTAL AFTON 16,323 56 602 1,157 135 9,299 :438 112 3 2,061 1,960 32,156 194 135 69 315 129 11, .176 185 2 17,570 2,666 21,452 423 22 11 261 155 22 ;'47 0 0 2,462 5,758 9,961 71 67 0 6 8,642 0 IF 0 0 0 17 121 8,924 28,262 324 197,947 2,346 342 44 i 97 0 287 126 1,447 231,322 127 44 0 28 5,559 0 �r;#0 0 0 0 401 6,159 1,603 0 3,238 60 4 287 8 1 75 230 5,504 4,728 137,673 113 301 718 13 09 474 486 135 2,492 147,162 783 198 14 270 20,166 58 !¢35 1 0 259 9,215 31,299 103 14 889 0 0 0 i x1iD 0 0 0 0 1,006 1 404 - 14,535 157. 316 ., .. 5,39 1 h 158 0 92 2,429 24,489 07,9.6iWvu,kid,4 s:7,05w,Netn4,0o, aMi sn 1 Y©A4�;,,y; ati,. a{! 692 0 2 71 18 4,751 1i5, `0 0 0 609 450 3,597 0 149 342 51 11,809 ':19 0 0 1,734 1,541 19,242 364 0 13 32 2 1,226 . -0 1 0 136 102 1,875 151 0 6 834 12 0 - 0 0 0 0 1,003 2,422 423 355 623 75,078 20 i225 120 0 368 2,924 - 82,558 955 4,487 95 83 435 64 'r21 15,019 0 197 6,910 28,266 438 774 39 168 ' 1,203 6 =+4t3 2,786 0 1,006 11,248 17,711 847 15,319 3 70 1,512 0 i'a1'4 5,409 0 57 2,697 25,927 4,561 245 4,896 87 322 29 .x, 0 15 1,717 0 11 11,883 923 1 13 495 275 47 ?;1I46 3 0 3,919 23,897 29,719 32,053 961 1,823 115,436 6,314 99 2jdl50 6 0 907 3,294 163,043 23 0 106--- 23 -3,37-7-.-."" 0-.- 0 0 2„ 384 3.914 123 0 0 7 3 768 +:'=8 0 0 223 113 1,246 2,814 2 23,190 183 19 23 *,°.'=6 0 457 14 105 26,613 6,884 568 223 2,426 6,392 441 3249 103 17 14,804 183,505 218,612 1,955 315 10 1,249 1,568 254 y,662 330 0 1,505 22,822 30,670 4,540 511 78 4,024 512 2,378 028 21 7 8,659 7,457 31,016 137 52 ' 4 12 3,266 1 r-r34 0 0 10 73 3,589 560,451 1,513 12,270 15,721 1,555 2,158 1;15 137 1,146 1,899 5,090 603,085 71 19 249 16 1,588 18 7 1 43 180 2,204 688.817 178,963 246,812 162.316 153,149 34.061 251468 24,905 4,126 60,524 312,812 1,891,353 2,069 37,137 18 385 549 6 '' 32 47 0 0 479 40,722 230 8 151 7 0 0 0 0 0 3 9 408 4,058 88 2,707 570 27 47 2 0 40 52 161 7,752 3,255 152 1,096 155 58 130 0 16 4 10 367 5,243 1,613 282 189 156 158 82 108 2 0 32 85 2,707 33,139 1,270 508 11,375 17,280 14 594 41 110 380 2,189 86,900 124 111 49 14 0 0 0 0 0 D 12 310 21,271 962 2,794 5,730 1,010 54 37 110 40 70 2,100 34,178, 133 2 0 2 12 0 0 0 0 0 4 153 1,659 46,324 179 140 177 0 28 455 1 74 612 49,649 0 0 99 0 3 0 0 0 0 3 1 106 35 12 0 2 27 0 0 2 0 0 0 78 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 1 0 0 0 13 0 0 0 0 0 0 14 0 0 0 0 0 0 D 0 0 0 0 0 156 2 4 0 9 0 0 0 0 0 1 172 35 0 0 0 0 0 0 D 0 0 0 35 1 1 0 12 0 0 0 0 0 0 0 14 1,346 44 12 27 0 241 D 22 0 352 3,214 5.258 17.355 5,426 3.379 6,185 6,775 2,250 1,477 1,788 1,154 2,481 7,396 55,666 BAYPORT BAYTOWN TWP BIRCHWOOD COTTAGE GROVE DELLWOOD DENMARK FOREST LAKE GRANT GREY CLOUD HUGO LAKE ST CROIX BCH LAKELAND LAKELAND SHORES LANDFALL MAHTOMEDI MARINE MAY TWP NEW SCANDIA NEWPORT OAK PARK HTS OAKDALE ----PINESPRINGS ST MARYS POINT ST PAUL PARK STILLWATER STILLWATER TWP WEST LAKELAND WILLERNIE WOODBURY OTHER WASH CO Subtotal ANOKA CO CARVER CO DAKOTA CO HENNEPIN CO -MINNEAPDLIS RAMSEY CO SCOTT CO - ST PAUL ARROWHEAD EAST CENTRAL GREAT RIVER KITCHIGAMI LAKE AGASSIZ NORTHWEST PIONEERLAND PLUM CREEK SELCO TRAVERSE VIKING OTHER STATES STAFF LOANS GRAND TOTAL 775,097 270,784 257,797 187,076 179,247 36,885 27,746 27,388 5,475 63,981 329,242 2,160,718 Washington County Library Patricia Conley Director 2009 Open Hours November 25, 2008 The Library recommends that branch open hours be adjusted in 2009. Considerations in adjusting hours im lude... Equitable staffing across Groups Preserving access and customer s.f.rvice to the greatest number of residents Security for patrons and employe s working alone at small branches Growing activity, e.g. loans, visits and programming No additional FTE in 2009 GOAL Adjust hours in branches to utilize aNailable staff hours and preserve user access Provide adequate staff coverage for optimum customer service during library open hours Create public service staffing parity among North, Central and South Groups Provide Clerk and Shelver hours to achieve same -day or next -day turnaround of returned materials Provide Information Services staff hours to provide reference, instruction and technical assistance services on -demand during open hours Provide off -desk work time for Information Services staff (approximately 8 hours per week for full-time staff, 4 hours per week for part-time staff) to efficiently complete programming, collection maintenance, community collaboration and outreach assignments Reduce Managers' desk hours (approximately 16 per week) to efficiently complete supervisory and management responsibilities GUIDELINES No FTE transfers from other GroupE Preserve open hours during most uti ized hours Hours may be adjusted at any or all branches Maintain adequate Information Services levels 1 at Boutique branches —Valley, Rosalie E. Wahl, Marine and Newport 1-2 at Community branches Oakdale, Park Grove and Wildwood 2-3 at Resource branches RR. Stafford and Hardwood Creek 1 at all branches when additional staff members are not available due to meetings, training, illness, vacations, vacancies and unplanned absences Allow for some Information Service s staff off -desk time--8 hours for full time staff, 4 hours for part-time staff Allow for Clerk hours before openirg (most efficient time for completing routine tasks) 8595 Central Park Place, Woodbury, Minnesota 55125 Phone: 651-275-8500 • Fax: 651-275-8509 • TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity / Affirmative Action DRAFT WCL Open Hours Proposal 4 PERCENT ACTIVITY BY BRANCH TYPE ESTIMATED COST OF OPERATION BY BRANCH Cost per circulation (activity) is based on annual facility, staff, technology and collection costs for each branch in 2007. arg'nfk, 424:0014.414430 ,IsareThL W:79!"-"Rifik- -'4120-20741allargIgeiir 1,KRE•aigilialfregiiiiekTOMAF14 kfinagi; " PF.iTANMtrAtarZIT&o::,ktFdt DRAFT WCL Open Hours Proposal 5 Branch Open Hours by Day of Week CURRENT DAY SUN MON TUE WED THU FRI SAT Hours/week PROPOSED DAY SUN MON TUE WED THU FRI SAT Hours/week CURRENT vs BRANCH SIZE Boutique Community I Resource 1 Total Valley Rosalie E Wahl Closed 2-8 pm 2-8 pm 2 6pm 2-6 pm 10 am- 2 pm 10 am-2 pm 28 Marine Closed 5-8:30 pm 2-6 pm 5-8:30 pm 2-6 pm 2-6 pm 10 am-2 pm 23 BOUTIQUE BRANC;HES Valley, Rosalie E Wahl Marine, Newport Closed 10 am-2 pm 2-6 pm 2 6 pm 2-6 pm 10 am-2 pm Closed 20 PROPOSED CURRENT PROPOSED HOURS HOURS PER WEEK PER WEkK 99 156 122 377 BO 147 122 I 349 Newport Closed 2-6 pm 2-6 pm 2-6 pm 10 am-2 pm 10 am-2 pm Closed 20 Oakdale Wildwood 1-5 pm 10 am-8:30 pm 1-8:30 pm 1-8:30 pm 1-8:30 pm 1-6 pm 10 am-5 pm 49 COMMUNITY BRANCHES Park Grove, Oakdale Wildwood 1-5 pm 9:30 am 8 pm 12:30-8 pm 12:30-8 pm 12:30-8 pm 12:30-5 pm 9:30 am-5 pm 49 Park Grove 1-5 pm 10 am-8:30 pm 10 am-8:30 pm 1-8:30 pm 10 am-8:30 pm 10 am-6 pm 10 am-5 pm 58 I RESOURCE BRANCHES RH Stafford Hardwood Creek 1-5 pm 9:30 am-8 pm 9:30 am-8 pm 9:30 am-8 pm 9:30 am-8 pm 9:30 am-5 pm 9:30 am-5 pm RH Stafford Hardwood Creek 1-5 prri 10 am-8:30 pm 10 am-48:30 pm 10 am-48:30 pm 10 am8:30 pm 10 am-6 pm 10 am--5 pm 61 'DRAFT WCL Open Hours Proposal Branch Size Comparison November 2007— October 2008 INPUTS Current Proposed Current Proposed Branch Open Open Collection FTE/ FTE! Size Hours Hours Size FTE Hour Hour Resource 6,161 6,161 1 226,711 30.75 10.5 10.5 Community 7,708 7,365 178,852 18.53 4.9 5.2 Boutique 4,942 4,008 41,063 4.00 1.6 2.0 System 1 18,811 17,485 446,626 53.92 5.9 5.9 ''' Includes 4.48 Shelver (Temporary) FTE OUTPUTS Curren Proposed Current Proposed Branch Circl Circ/ Ref! Ref/ Size Circulation Hour Hour Reference Hour Hour Visits Resource 1,343,999 222 222 53,209 9 9 606,255 Community 688,224 8 93 44,304 6 6 372,717 Boutique 112,402 2 28 8,476 2 2 61,132 System 2,144,625 114 123 105,989 6 6 1 1,040,104 PROPOSED 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% Hours Collection FTE CrcUation Reference Visits R ource • CommunityBoutique Current Proposed Visits/ Visits/ Hour Hour 98 98 48 49 12 15 55 1 59 North Central Planning one n/ North Central Planning Zone Co munities Dellwood Stillwater Township Grant Oakdale Stillwater White Bear Lake Birchwood Village West Lakeland Lake Elmo Landfall Pine Springs Bayport Willernie Mahtomed Oak Park Feights Baytown Township North Central Library Planning Zone Profile - 2008 Oakdale Branch Library, Oakdale Rosalie E. Wahl Branch Library, Lake Elmo Valley Branch Library, Lakeland Wildwood Branch Library, Mahtomedi Stillwater Public Library, Stillwater Bayport Public Library, Bayport Total Library Square Feet 2007 Visits 2007 Total Circulation Total Computer Hours Available Loans/Population *County Facilities only 71,866 150,084* 315,503* 85,552* 9.6* The North Central Planning Zone experienced the slowest growth during the 1990s and crowth is expected to remain slower than the other three planning zones through 2030. Growth is expected to be about 18% from 2010 to 2030. 10 - ortJiCentral ainu of Stillwater ibIi Library Facilities Issues Based on population projectiorjis and Library Board minimum standards, library space in the North Central Planning Zone is sufficient to meet needs through 2030 and beyond with the city libraries included in the formula. The primary issue for the North Central Planning Zor?e will be facility improvements and possible rebuild or remody of county facilities. In addition, the city libraries are essential for library access in the North Central Planning Zone. Year Population Estimate 2009 Square Feet Square Feet/Resident Square Feet using .35 Threshold Square Feet using .45 Standard 2010 92,122 71,866 0.78 32,243 41,455 2020 104,143 71,866 0.69 36,450 46,864 2030 111,800 71,866 0.64 39,130 50,310 The North Central Planning Zon is unique because each of the two city facilities, not opera -red by the county, is located within this zone. Most residents in this western portion of this zone use the county facilities, and most residents in the eastern portion of the zone use the city facilities with a mix in the southeast portion of the zone. Primary Library used by North Central Planning Zone Residents North ''•••• Central Planning Zone LAKE EL%10 kdalQ peanch._ 11 ater-L'Irblic Library Travel Time to North Central Planning Zone Libraries Current travel times to Iibrarie are 10 minutes or less for nearly the entire North Cent al Planning Zone. With population growth is slower than other zones, the travel times are expected to remain below 15 minutes for nearly the entire planning zone through 2030, but county facilities are small to mid -sized and are expected to need improvements prior to 2030 despite being above the 45 space standard. , r-Lift10 ."-% f r-, DATE: 3/0272010 REGULAR ITEM #: 6 DISCUSSION AGENDA ITEM: Update on State and Federal Legislative Issues SUBMITTED BY: Request of Mayor and City Council THROUGH: Bruce A. Messelt, City Administrator REVIEWED BY: - NA - SUMMARY AND ACTION REOUESTED: This item has been scheduled in order to allow the City Council to receive an update on current state and federal legislative issues. No specific Council action or direction is requested at this time. BACKGROUND INFORMATION: In December, 2009, the Lake Elmo City Council approved a request for 2010 bonds from the State of Minnesota for capital improvements, In January 2010. the City Council approved resubmission of annual requests for support from the federal government for 2011 federal money for similar capital improvements. In addition. the City Council requested that it be kept appraised of these and other relevant legislative 'activities. STAFF REPORT: City staff has been actively tracking legislative activities. Staff will share an update on several key issues as part of its update to the Council. RECOMMENDATION: It is recommended the City Council receive tonight's update. No specific action or direction is requested at this time. Alternatively. the Cit., Council may elect to provide staff specific direction or direct cenain additional action be taken with respect to this topic. ATTACHMENTS: None SUGGESTED ORDER OF BUSINESS: IntroductioniReport on Item ...... ........... .„.....„ ...... ....... „..„.City Administrator Questions from Council to Staff Mayor Facilitates Public Input. if Appropriate Mayor 'Facilitates Discussion Mayor & City Council -- page 1 -- LAKE ELMQ AYOR & COUNCIL COMMUNICATION DATE: 3/02/2010 REGULAR ITEM #: 7 DISCUSSION AGENDA ITEM: Follow-up to City Council Retreat SUBMITTED BY: Request of Mayor and City Council THROUGH: Bruce A. Mcsselt, City Administrator REVIEWED BY: - NA - SUMMARY AND ACTION REQUESTED,: This item has been scheduled in order to allow the City Council to recap the recently -completed retreat and to discuss suggested and/or potential "next steps" in the strategic planning process. No specific Council action or direction is requested at this time. BACKGROUND INFORMATION: The City Council held its annual retreat on February 26th and 27th, 2010 at the Wildwood Lodge in Lake Elmo. Efforts were made to identify strategic objectives and major opportunities and challenges for the City and community in the upcoming years. STAFF REPORT: City staff is supporting the City Council in its strategic planning and visioning efforts. This agenda item affords the City Council to summarize its thoughts on the retreat and begin/ continue laying out needed "next steps" in its strategic planning process. RECOMMENDATION: It is recommended the City Council take time tonight to summarize the retreat and begin/continue discussion of needed next steps. No specific action or direction is requested at this time. However, the City Council may elect to provide staff direction or request certain additional action be taken with respect to moving this topic forward at future Workshops, etc, ATTACHMENTS: None SUGGESTED ORDER OF BUSINESS; Introduction ./Report on Item „,.. .............. „ ........... „ ..„ ..... „ C ity Administrator Discussion..„....... ...... ...„..... ..... ............. .......,..Mayor & City Council Public Input, if Appropriate ..... , ..... ..,...„,...,....„ .................. Mayor Facilitates Discussion on Possible Future Follow-up ..... , ..... ...... Mayor & City Council -- page 1 --