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Home My WebLink About01-12-2010 PacketFtLE City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, Minnesota January 12, 2010 7:00 p.m. A; CALL TO ORDER B. PLEDGE OF ALLEGIANCE: ATTENDANCE: Johnston DeLapp Emmons, Park Smith D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do its business.) E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings so everyone attending the meeting or watching the meeting understands how the City Council does its public business.) F. GROUND RULES: (These are the rules of behavior that the City Council adopted for doing its public business.) G. APPROVE MINUTES: 1. Approval of the December 15, 2009 City Council minutes 'H, PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the City Council is treated the same way, meeting attendees wishing to address the City Council on any items NOT on the regular agenda may speak for up to three minutes, . CONSENT AGENDA: (Items are placed on the consent agenda by City staff and the Mayor because they are not anticipated to generate discussion. Items may be removed at City Council's request.) 2. Approve payment of disbursements and payroll 3. Accept Brenda Anderson's resignation from the Planning Commission 4. Approve resolution of support for Capital Bonding request for regional infrastructure support; Resolution No. 2010-002 GULAR AGENDA: 5. Election of Acting Mayor 6. Public Hearing: Terry & Karen Moody, 1535 15th Street, Drainage and Utility Easement Vacation and Rededication; Resolution No. 2010-001 7. Preparation of 2010 City Workplan - Discussion K.; REPORTS AND ANNOUNCEMENTS: (These are verbal updates and do not have to be formally added to the agenda.) • Mayor and City Council • Administrator • City Attorney • City Engineer • Planning Director L; Adjourn **A social gathering may or may not be held at the Lake Elmo Inn following the meeting.** City of Lake Elmo City Council Minutes December 15, 2009 Mayor Johnston called the meeting to order at 7:00 p.m. PRESENT: Mayor Johnston and Council Members DeLapp, Emmons. Park and Smith. Also Present: City Administrator Messelt, Planning Director Klatt, City Engineers Griffin and Stempski, Attorney Snyder. Finance Director Boutinlet and City Clerk Lumby APPROVAL OF AGENDA: MOTION: Council Member Park moved to approve the December 15, 2009 City Council Agenda as presented Council Alember DeLapp seconded the motion, The motion passed 5-0. GROUND RULES: APPROVED MINUTES: The December 1, 2009. City Council minutes were approved by consensus. PUBLIC COMMENTS/INQUIRIES: None CONSENT AGENDA: MOTION: C'ouncil 'Wernher .S'Inith moved to approve the agenda items except ',tar Item 7 071 the Consent Agenda as pres'ented Council 'Wernher Park seconded the motion. The motion passed 5-0. Approve payment of disbursements an payroll in the amount of SI 19,243,62 Approval of contingent offer of employment of Ice Rink Operator and other intermittent employees Approve liability coverage waiver from stating that the City does not waive the monetary limits on municipal tort liability as established under Minnesota Statutes 466.04 Authorize release of letter of credit no. 453 for the Farms of Lake Elmo Development and to accept the cash escrow in the amount of S12.000 for the remaining \\fork to be completed by June 30, 2010. Approve Maplewood -Oakdale Lions Club one -day otT-site charitable gambling permit, Resolution No. 2(109-0.53 Approve Resolution No. 2009-054 support for establishine. Saturday hours at the Rosalie F. Wahl branch olthe Washington County Library system LAKE HAI() 1N December 15, 2009 Approve Resolution No. 2009-055 accepting work for the 2009 crack seal project and authorize payment no. 1 (Final) to Gopher State Sealcoat in the amount of $25.200 to be paid from the Street Maintenance Fund for the 2009 crack seal project Adopt 2010 calendar of City Council meet:Urns and workshops The Council changed the August 3rd Council meeting date to Wednesday. August 4th in order for the Council to attend neighborhood National Night Out events. MOTION: Council Member S117i111 moved to adopt the 2010 calendar- of C.i Council meeting and workshop, as amended Council Member Park seconded the motion. The 1110u017 passed 5-0, REGULAR AGENDA: Ortlanizational Mectin2: Election of Acting 'Mayor Council Members Emmons and Smith considered having a rotating quarterly schedule of acting mayors. but Mayor Johnston and Council members Park and Smith thought it was important to have one person filing the position, rather than four. The Council agreed to come to a decision in January about who would takeover in 2010 if Mayor Johnston is absent from a meeting. Mayor Johnston said he would not be present for the January meetings. City Administrator Messelt said the Council would simply have to vote on the issue again when Mayor Johnston returns. MOTION: Council Member Park moved to appoint Council Member Smith as Acting Itiovor (Jur* the January meetings when Mayor Johnston is absent, Mayor Johnston seconded the motion. 777e 111011011 passed 5-0. DesiLmation of leaI newspaper Staff recommended continuing with the Oakdale -Lake Elmo Review as its official designated newspaper and as a back up paper under unique circumstance. the St. Paul Pioneer Press. MOTION: Council Member S'inith moved to designate the Oakdale -Lake Ehno Review as 111e official, legal newspaper and to designate the St Paul Pioneer Press CIS CI back official, /egal newspaper on an as -needed basis, Council 'Wernher DcLapp seconded the 111011017. Thr 111011017 passed 5-0, .ITY COUNCIL MINUTES December 15. 2009 Designation of official depositories for 2010 MOTION: Council Member Park moved to designate Lake Elmo Bank, Wells Fargo Advisors, Morgan Stanley Smith Barney LLC, and Northland Securities for the 2010 Depositories, as recommended by staff Council Member Smith seconded the motion. The motion. passed 5-0. Letter aareement with KDV Finance Director Tom Bouthilet reported the City utilized Joe Rigdon of KDV, on the recommendation of Steve MacDonald, City Auditor, to reconcile the City's records to be consistent with best practices for government accounting. The hourly rate for Joe Rigdon remains at $135 per how. ($55,000 yearly expense) with no minimum fee for his services. MOTION: Mayor Johnston moved to approve the Letter of Agrelehient with KDV for Financial Consultative Services for 2010. Council Member Emmons seconded the motion, The motion passed 5-0. Appointment of City Engineer and City Attorney MOTION: Council Member Smith moved to appoint Jack,Oriffin of TKDA as the official City Engineer and principal provided of professional engineering services for 2010.f Mayor Johnston seconded the motion, The motion passed 5-0. MO7'ION: Council Member Smith moved to:appoint Daye Snyder of Eckberg & Lammers as the official City Attorne.V:andpriOCipal provider of both civil and criminal services for 2010. Mayor Johnston seconded the motion. The motion passed 5-0. Appointment to Planning CornmissiOri Sharon Lumby, City'Clerk,-.reportedjoan Ziertman has finished out Bob Helwig's one- year term and has indicated aniinterestin reappointment to the Planning Commission. This reappointmentwould be MS. Ziertman's first 3-year term as a Full voting member. MOTION; Council MenibetDeLapp moved to appoint Joan Ziertman to a 3-year term as a Full Voting Member On the Lake Elmo Planning Commission. Council Member Park seconded the motion. The motion passed 5-0, Beyond Yellow Ribbon discussion, Resolution No. 2009-056, Jennifer Pelletier and Paul Ryberg, Lake Elmo residents, will be heading up the Lake Elmo branch of the "Beyond the Yellow Ribbon" Network. They hope to provide families any support they need while their family members are serving overseas or making the transition back to civilian life. The group will be having its first meeting at 7 p.m. January 21st at the Lake Elmo City Hall. LAKE ELMO CITY COUNCIL MINUTES December 15, 2009 MOTION.. Council Member Smith moved to approve Resolution No. 2009-056 lending the City of Lake Elmo's support for the Yellow Ribbon Network and, in particular, its efforts in Lake Elmo. Council Member Park seconded the motion. The motion passed 5- ' 0. 2010 'Street and Water Quality Improvements — Resolution No. 2009-057 accepting report and calling for public improvement hearing Ryan Stempslci, City Engineer, reported the City Council is being asked to receive the Feasibility Report for the 2010 Street Improvements including the residential streets of Jane Road, Isle Avenue, 53rd Street, and 57 Street and Water Quality Improvements. On Oetober 20, 2009 the City Council directed City staff apply the City's revised street assessment policy for 2010 to these projects. The City Council also directed that the Budget Committee undertake a more thorough review of all City,aSsessments during 2010: The Council asked that cost options and justifications for 'concrete curbs versus bituminous curbs be prepared for the public hearing, MOTION.. Mayor Johnston moved to adopt ResolUtion No 2009-057 Accepting the Feasibility Report.for the 2010 Street and Water QUalitylmprovements and calling for a Public Improvement Hearing to be held *january 26 2010. Council Member Park seconded the motion. The motion passed 5-0 Consider approving Ordinance 08-021, revisii3 the buffer setbacks in existing Open Space Preservation (OP) develonmerits Bruce Messelt, City Administrator;freported,the City Council is being asked to consider adopting Ordinance 08-021 to establish buffer setbacks for 19 Open Space Preservation (OP) developments. This *ion is requested to provide clarity for future review and approval of building permits and, in most cases, eliminate existing non -conformities MOTION: Council Member Smith moved to approve Ordinance 08-021 approving the OP Buffer Setback for iiw,IP:.)cisting developments, as recommended by the Planning Commission and modified -by the City Council, and direct inclusion of the study and recommendation inthe Planning Department 's 2010 Work plan of setbacks for OP development for rear yards, primary structures, and accessory buildings. Council Member Park seconded the motion. The motion passed 5-0, Reports: City Administrator Messelt updated the City Council on an application to the State for a Capital Bonding request for regional infrastructure support. He has been working with area Legislators and will be submitting the application this week. Unanimous consent of the Council was received to pursue this action. A formal resolution of support will be on the Council's January consent agenda. LAKE ELMO CITY COUNCIL MINUTES December 15, 2009 4 The meeting adjourned at 8:55 p.m. Respectfully submitted by Sharon Lumby, City Clerk Resolution No. 2009-053 Maplewood -Oakdale Lions Cub one -day charitable gambling permit Resolution No. 2009-054 support Saturday hours at Rosalie E. Wahl Library Resolution No. 2009-055 Accept work for 2009-crack seal project and authorize payment to Gopher State Sealcoat Resolution No. 2009-056 Support for the Yellow Ribbon Network Resolution No, 2009-057 Accept Feasibility Report for 2010 StreA Water Quality Improvements and call a public hearing Ordinance No. 08-021 approve OP Buffer Setback fo Open SpaCePreservation (OP) developments LAKE ELMO CITY COUNCIL MINUTES December 15, 2009 5 ."el LAKE . MAYOR & COUNCILqp umcAppify, DATE: 1/12/2010 CONSENT ITEM #: 2 AGENDA ITEM: Approve Disbursements and Payroll in the Amount of SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Bruce Messelt, City Administrator REVIEWED BY: City Staff $ 483,695.46 SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements and payroll in the amount of $ 483,695.46. No specific motion is needed, as this item is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations. Below is a surnmaxy of current claims to be disbursed and payroll to be paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 7,313,65 Payroll Taxes to IRS 12/17/2009 ACH $ 1,153.59 Payroll Taxes to Mn Dept. of Revenue 12/17/09 ACH $ 6,983.60 Payroll Taxes to IRS 12/31/2009 ACH $ 1,198.68 Payroll Taxes to Mn Dept. of Revenue 12/31/09 ACH $ 205.00 Payroll Levy to MN. Dept of Revenue 11/30/09 ACH $ 224.00 Payroll Levy to MN. Dept of Revenue 12/17/09 DD2531 - DD2545 $ 23,457.96 Payroll Dated 12/17/2009 (Direct Deposit) DD2546 DD2545 $ 21,873.67 Payroll Dated 12/31/2009 (Direct Deposit) 35085 - 35094 $ 7,486.55 Payroll Dated 12/17/2009 ( Payroll) 35102 - 35104 $ 5,093.40 Payroll Dated 12/31/2009 ( Payroll) 35105 35164 $ 120,753.84 Accounts Payable Dated 12/31/2009 35165 35174 $ 287,951.52 Accounts Payable Dated 01/12/2010 Total: $ 483,695.46 -- page 1 -- City Council Meeting Consent - Approval of Disbursements January 12th, 2010 Agenda Item #2 STAFF REPORT: City staff has compiled and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction. RECOMMENDATION: It is recommended that the City Council approve as part of its Consent Agenda proposed disbursements in the amount of $ 483,695.46. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. ATTACHMENTS: • Accounts Payable - Dated 12/31/2009 • Accounts Payable - Dated 01/12/2010 SUGGESTED ORDER OF BUSINESS qf removed from Consent Azenda): • Questions from Council to Staff Mayor Facilitates Call for Motion ......... ..... . ............... ................,.... ....... Mayor & City Council Discussion._ ..... ........... .............. .................. ..... . ..... Mayor & City Council Action on Motion Mayor Facilitates -- page 2 -- Accounts Payable Computer Check Proof List User: Administrator Printed: 01/07/2010 - 1:24 PM Invoice No Vendor:ACS 536 563 Vendor:ALLSAFE 97324 97325 97325 97325 Vendor:AMER1CAN 46559 Description Animal Control Services Animal Control 11/9-12/6/2009 Animal Control Services 12/7-1/3/2010 Check Total: All Safe Fire & Security Fire Extinguisher Cert/Recharge Annaul Fire ExtinguisherCert - Fire Annaul Fire Extinguisher Cert. - PW Annaul Fire Extinguisher Cert. - CH Check Total: American Engineering and Testi Geotechnical services 2010 Street Improv Check Total: Vendor:AMERWATE AMERICAN WATER WORKS ASSOCIATION Memb Renew AWWA Membership Check Total: Vendor:ARAM 629-6870274 629-6870275 629-6873289 629-6875243 629-6875248 629-6883351 629-6888341 629-6890264 629-6890268 Aramark, Inc. Monthly Rug Service Station #1 Monthly Rug Service Station #2 Uniforms Linen City Hall - Annex Linen City Hall Annex Uniforrns Uniforms Monthly Rug Service, Station #1 Monthly Rug Service, Station #2 Amount Payment Date Acct Number 677.98 01/05/2010 541.97 01/12/2010 1,219.95 161.98 01/12/2010 60.79 01/12/2010 80.00 01/12/2010 20.00 01/12/2010 322.77 Check Sequence: 1 101-420-2700-43150 101-420-2700-43150 Check Sequence: 2 101-430-3100 11010 101-420-2220-44010 101-430-3100-44010 101-410-1940-44010 Check Sequence: 3 5,800.00 01/05/2010 417-480-8000-43150 5,800.00 Check Sequence: 4 71.00 01/12/2010 601-494-9400-44370 71.00 40.86 01/05/2010 42.56 01/05/2010 28.72 01/12/2010 82.84 01/05/2010 33.25 01/05/2010 28.72 01/12/2010 28.72 01/12/2010 40.86 01/05/2010 42.56 01/05/2010 Check Sequence: 5 101-420-2220-44010 101-420-2220-44010 101-430-310044170 101-410-1940 11010 101-410-1940-44010 101-430-3100-44170 101-430-3100-44170 101-420-2220-44010 101-420-2220-44010 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (01/07/2010 - 1:24 PM) Page 1 Invoice No VendorASPENMI 94273 Vendor:AUTOMATI 22354 Vendor:BATTYPL 186937 Vendor.C&J CONS 12-2009 Vendor: CARQUEST 2055-175996 2055-176676 Vendor:COMCAST 12/27/2009 Description Check Total: Aspen Mills, Inc. Nameplate Check Total: Automatic Systems Co. 94 Lift Station Inspection Check Total: Batteries Plus Woodbury, Corp Tool Cat Battery and Post Terminal Check Total: C & J Consulting Services, LLP Accounting Services December 09 Check Total: Car Quest Auto Parts U Joint 98-1 Fan Blower Switch 98-1 Check Total: COMCAST Monthly Service Check Total: Vendor:CTYBLOOM City of Bloomington 9-12 Monthly Bacteria Test Check Total: Vendor:CTYOAKDA City of Oakdale 10000460-01 Water Service 194 Check Total: Vendor:DONALDSA Donald Salverda & Associates P-9902-17C Book AP - Computer Check Proof List (01/07/2010 - 1:24 PM) Amount Payment Date Acct Number 369.09 20.01 01/05/2010 20.01 Check Sequence: 6 101-420-2220 11170 Check Sequence: 7 244.20 01/12/2010 602-495-9450-44030 244.20 Check Sequence: 8 72.40 01/12/2010 101-450-5200-42210 72.40 1,000.00 01/12/2010 1,000.00 13.89 01/12/2010 20.87 01/12/2010 34.76 23.69 01/12/2010 23.69 Check Sequence: 9 101-410-1520-43150 Check Sequence: 10 101-430-3125 41040 101-430-3125-44040 Check Sequence: 11 101-420-2220-44300 Check Sequence: 12 75.00 01/12/2010 601-494-9400-42270 75.00 Check Sequence: 13 2,535.78 01/05/2010 601-494-9400-43820 2,535.78 35.22 01/05/2010 Check Sequence: 14 101-410-1320 11350 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No Page 2 Invoice No — Vendor: EMERGAPP 46275 46276 46277 46278 46279 46302 46586 46648 Vendor:EMMONS A 12/15/2009 12/15/2009 Vendor.H & L 79147 Vendor.HAWKINS 3081955 VendorKDV 103231 Vendor: LARSON 91231004 Vendor:LEOIL 11392 - 11393 44169-643843 Description Check Total: Emergency Apparatus Maint. INC Repairs to E2 (3183) Repairs to Ll (3175) Repairs to El (3173) Repairs to T1 (3176) Repairs to T2 (3186) Repairs to E2 (3183) Repairs to T2 (3186) Repairs to E2 (3183) Check Total: Alex Emmons Cable Meeting CC 12/15/2009 Use Tax Payable Check Total: H & L Mesabi Plow Bolts Check Total: Hawkins, Inc. Flouride Check Total: Kern DeWenter Viere Ltd Financial Services December 2009 Check Total: LARSON DIESEL SERVICE Exhaust Flex Pipe Repairs 98-2 Check Total: Lake Elmo Oil, Inc. Fuel- Public Works Fuel - Public Works Check Total: Amount Payment Date Acct Number Reference 35.22 1,682.75 01/05/2010 768.69 01/05/2010 1,012.41 01/05/2010 3,915.72 01/05/2010 236.52 01/05/2010 3,381.89 01/05/2010 4,953.27 01/12/2010 1,018.29 01/12/2010 16,969.54 58.78 0I/05/2010 -3.78 01/05/2010 55.00 Check Sequence: 15 101-420-2220-44040 101-420-2220-44040 101-420-2220-44040 101-420-2220-44040 101-420-2220-44040 101-420-2220-44040 101-420-2220-44040 101-420-2220-44040 Check Sequence: 16 101410-145043620 101-000-0000-20201 Check Sequence: 17 188.81 01/12/2010 101-430-3125-44040 188.81 683.80 01/12/2010 683.80 2,011.50 01/12/2010 2,011.50 83.90 01/12/2010 83.90 3,478.59 01/12/2010 67.28 01/12/2010 3,545.87 Check Sequence: 18 601-494-9400-42160 Check Sequence: 19 101-410-1520-43150 Check Sequence: 20 101-430-3100-42210 Check Sequence: 21 101-430-3120-42120 101-430-3120-42120 ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (01/07/2010 - 1:24 PM) Page 3 Invoice No Vendor:Lillie 12/31/2009 Vendor: LINNER 20707 Vendor: LOFF 1076914 Vendor: LTLFALLS 43348 VendorMENARDSO 18103 18332 18392 20741 20883 21025, 22581 21025, 22581 21180 22169 Vendor:MENARDST 59781 60880 Vendor:MESSELT Chk Req Vendor:METRO FI 12/22/2009 Description Lillie Suburban Newspapers Inc. Public Hearing Notice - Buffer setbacks Check Total: Linner Electric Company, Inc. Electric.- Council Room Check Total: Loffler Companies, Inc. Staples for copy machine Check Total: Little Falls Machine, Inc Wing Plow Hardware Check Total: Menards - Oakdale Bulbs Light Ballasts Light Repair Materials Furnace Filter PW Side Boards and Paint for 09-01 Return (credit) and purchase Emergency exit light for station 1 & 2 Park Shelter Cleaning Supplies Park Shelter Floor Soap Check Total: Menards - Stillwater Light Ballsats Cord and adaptor to plug chief 2 inch Check Total: Bruce Messelt Cell Phone Oct - Dec Check Total: Metro Fire Chiefs Assoc Dues AP - Computer Check Proof List (01/07/2010 - 1:24 PM) Amount Payment Date Acct Number Check Sequence: 22 29.25 01/12/2010 101-410-1320-43510 29.25 Check Sequence: 23 543.25 01/12/2010 410-480-8000-45800 543.25 Check Sequence: 24 81.42 01/05/2010 101-410-1320-42000 81.42 Check Sequence: 25 108.02 01/12/2010 101-430-3100-44040 108.02 32.02 56.32 10.35 24.52 85.85 2.12 203.01 50.48 15.90 480.57 01/12/2010 01/12/2010 01/12/2010 01/12/2010 01/12/2010 01/05/2010 01/05/2010 01/12/2010 01/12/2010 Check Sequence: 26 101-410-1940-44010 101-410-1940-44010 101-410-1940-44010 101-430-3100-44010 101-430-3125-44040 101-420-2220-44010 101420-2220 4/1010 101-450-5200-44010 101-450-5200-44010 Check Sequence: 27 10.35 01/12/2010 101-410-1940-44010 30.49 01/05/2010 101-420-2220-44040 40.84 Check Sequence: 28 239.25 01/05/2010 101-410-1940-43210 239.25 Check Sequence: 29 100.00 01/05/2010 101-420-2220 14330 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACM Enabled: No ACH Enabled: No ACH Enabled: No Page 4 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 100.00 Vendor:MILLEREX Miller Excavating, Inc. Check Sequence: 30 ACH Enabled: No 14599 Water Main Break Repairs 1,645.53 01/12/2010 101-430-3100-44030 14599 Grade Gravel Roads 180.00 01/12/2010 101-430-3120-43150 Check Total: 1,825.53 VendorMNFIAM MnFIAM Check Sequence: 31 ACH Enabled: No 805 1 Set ofboolcs for FF 1 & 11/HazMat Ops 90.84 01/12/2010 101-420-2220 11350 Check Total: 90.84 Vendor.MNFIRECH MN State Fire Chiefs Assn Check Sequence: 32 ACH Enabled: No 12/30/2009 Annual Membership for Officers 305.00 01/12/2010 101-420-2220-44330 Check Total: 305.00 Vendor:MORTON MORTON SALT Check Sequence: 33 ACH Enabled: No 267735 Road Salt 4,840.06 01/12/2010 101-430-3125-42290 278336 Road Salt 12,208.71 01/12/2010 101-430-3125-42290 Check Total: 17,048.77 Vendor:MSFCB MN Fire Service Cert. Board Check Sequence: 34 ACH Enabled: No 182 FFII Test fee for Freidrich, Steinman Si 210.00 01/12/2010 101-420-2220-44370 Check Total: 210.00 Vendor:NAMERICA North Arnerican Salt Company Check Sequence: 35 ACH Enabled: No 70446205 Treated Road Salt 5,842.67 01/12/2010 101-430-3125-42290 Check Total: 5,842.67 Vendor.NEXTEL Nextel Communications Check Sequence: 36 ACH Enabled: No 761950227-081 Cell Phone Service - Administration 101.52 01/05/2010 101-410-194043210 761950227-081 Cell Phone Service - Fire Department 78.39 01/05/2010 101-420-2220-43210 761950227-081 Cell Phone Service - Building Dept 34.72 01/05/2010 101-420-2400-43210 761950227-081 Cell Phone Service - Public Works 59.40 01/05/2010 101-430-3100-43210 761950227-081 Cell Phone Service - Parks Dept 4.23 01 /05/2010 101-450-5200-43210 Check Total: 278.26 Vendor.NORCHEM Northland Chemical Corp. Check Sequence: 37 5027886 De-icer and ice melt City Hall 154.74 01/12/2010 101-410-1940-44010 AP - Computer Check Proof List (01/07/2010 - 1:24 PM) ACH Enabled: No Page 5 Invoice No Description Check Total: Vendor:NORTHWWS Northern Water Works Supply IN SO1233810.001 Water Meters and Reader Supplies S01233852.002 Water Main Repair Clamp/Gaskets Check Total: Vendor:ONECALL 9120619 Vendor PETERS° 11140-030001 11140-030001 Vendor:PRESS 12/14/2009 12/14/2009 Vendor QUALAIR 10582 VendorROGERS 16814 16840 VendorRUD 11/17/2009 11/17/2009 11/17/2009 Vendor S&T 01N56682 0 I NT2066 Gopher State One -Call One Call Concepts, Inc Line Locates - December 09 Check Total: Peterson Fram & Bergman Corp Legal Services Admin Legal Services Criminal Check Total: Steven Press Cable PZ Meeting Use Tax Check Total: Quality Air Replace Furnace - Council Chambers Check Total: Rogers Printing Services, Corp Business Cards - Building December 2009 Newsletter Check Total: Diane Prince-Rud Cleaning City Hall & Annex Cleaning Fire Hall Use Tax Check Total: S&T Office Products, Inc. Office Supplies Office Supplies AP - Computer Check Proof List (01/07/2010 - 1:24 PM) Amount Payment Date Acct Number 154.74 1,24 L45 01/12/2010 207.65 01/12/2010 1,449.10 53.65 01/12/2010 53.65 84.00 01/05/2010 1,943.52 01/05/2010 2,027.52 62.72 01/05/2010 -3.84 01/05/2010 58.88 2,659.00 01/05/2010 2,659.00 35.27 01/05/2010 1,337.01 01/05/2010 1,372.28 513.00 01/05/2010 384.75 01/05/2010 -57.75 01/05/2010 840.00 Check Sequence: 38 601-494-9400-42300 601-494-9400 44030 Check Sequence: 39 101-430-3100-43150 Check Sequence: 40 101-420-2150-43045 101-420-2150-43045 Check Sequence: 41 101-410-1450-43620 101-000-0000-20201 Check Sequence: 42 101-410-1940-44040 Check Sequence: 43 101-410-1910-42000 101-410-1450-43090 Check Sequence: 44 101-410-1940-44010 101-420-2220 44010 101-000-0000-20201 Check Sequence: 45 423.83 01/05/2010 101410-1320-42000 25.46 01/05/2010 101-410-1320-42000 Reference ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No Page 6 Invoice No Description Amount Payment Date Acct Number Reference OINS7098 Office Supplies 13.76 01/05/2010 101-420-2400-42000 otNS717I Office Supplies 47.72 01/05/2010 101-410-1410-42000 Check Total: 510.77 Vendor:SAMSCLUB Sam's Club Check Sequence: 46 12/23/2009 Restock station supplies 6.30 01/05/2010 101420-2220-44010 12/23/2009 Restock Station Supplies 6.30 01/12/2010 101-420-2220-44010 Check Total: 12.60 ACH Enabled: No VendorSPRINT Sprint Check Sequence: 47 ACH Enabled: No 837908817-025 Phone Cards for laptops 79.98 01/05/2010 101-420-2220-43210 Check Total: 79.98 Vendor:STILLGAZ Stillwater Gazette Check Sequence: 48 ACH Enabled: No 02212010 Annual Subscription 109.00 01/05/2010 101-410-1320 14330 Check Total: 109.00 Vendor:STOTKO Stotko Speedling Construction Check Sequence: 49 ACH Enabled: No Cert #2 Partial Pay Carriage Park Shelter 16,448.30 01/12/2010 404-480-8000- 45200 Check Total: 16,448.30 Vendor:SUNRAY Sun Ray Plumbing & Heating Inc Check Sequence: 50 ACH Enabled: No 22432 Cimarron Gasline Replacement - CBDG Reim 2,347.15 01/05/2010 205-430-3300-43150 Check Total: 2,347.15 Vendor:TDS TDS METROCOM - LLC Check Sequence: 51 ACH Enabled: No 651-779-8882 Analog Lines - Fire 164.09 01/05/2010 101-420-2220-43210 651-779-8882 Analog Lines - Public Works 155.16 01/05/2010 101-430-310043210 651-779-8882 Analog Lines - Lift Station alarms 104.13 01/05/2010 602-495-9450-43210 651-779-8882 Alarm - Well House #2 42.03 01/05/2010 601-494-9400-43210 Check Total: 465.41 Vendor.TKDA TKDA, Inc. Check Sequence: 52 ACH Enabled: No 00200903757 Whistling Valley III 1,342.62 01/05/2010 203-490-9070-43030 00200903758 Lake Elmo Farms 773.03 01/05/2010 203-490-9070-43030 00200903759 Sanctuary 185.14 01/05/2010 203-490-9070-43030 00200903760 SW Area Water System Extension 37.05 01/05/2010 601-494-9400-43030 00200903761 Surface Water Management Plan 46.28 01/05/2010 603-496-9500-43030 00200903762 General Engineering 1,264.15 01/05/2010 409-480-8000-43030 AP - Computer Check Proof List (01/07/2010 - 1:24 PM) Page 7 Invoice No 00200903762 00200903762 00200903762 00200903762 00200903763 00200903763 00200903763 00200903763 00200903764 00200903765 00200903766 00200903766 Vendor:TRISTATE A69228 Vendor:TRKUTI 206119 Vendor:VAL-MAT 12/14/2009 Vendor.VIKING I 242371 VendorVISALE40 12/23/09 Vendor: WASRADIO 64794 64831 Description General Engineering General Engineering General Engineering General Engineering General Engineering - VRA General Engineering - VRA General Engineering - VRA General Engineering - VRA Lake Elmo Village Area 2009 Crack Sealing 2009 Street improvement final design Lake Elmo 2010 street and water quality Check Total: Tri State Bobcat, Inc. Tool Cat Wiper Blades Check Total: Truck Utilities Hyd. Sander Hoses 98-2 Check Total: Val-Matic Manufacturing Corp Air Release Valve and Repair Kit Check Total: VIKING INDUSTRIAL CENTER Class III & Class II Safety Coats Check Total: VISA Hood rack/brush guard for ranger Check Total: WASHINGTON COUNTY Monthly User fee for 800 MHz Radios Upgrades to grant radios Check Total: AP - Computer Check Proof List (01/07/2010 - 1:24 PM) Amount Payment Date Acct Number Reference 161.99 01/05/2010 879.39 01/05/2010 3,907.11 01/05/2010 347.13 01/05/2010 1,036.83 01/05/2010 728.17 01/05/2010 730.60 01/05/2010 92.57 01/05/2010 227.66 01/05/2010 31.81 01/05/2010 1,374.34 01/05/2010 6,075.00 01/05/2010 19.240.87 101-430-3100-43030 101-420-2400-43030 101-410-1930-43030 101-410-1910-43030 409-480-8000-43030 603-496-9500-43030 601-494-9400-43030 602-495-9450-43030 413-480-8000-43030 409-480-8000-43030 415-480-8000-4.3030 417-480-8000-43030 Check Sequence: 53 72.44 01/12/2010 101-450-5200-42210 72.44 53.39 01/12/2010 53.39 Check Sequence: 54 101-430-3125-44040 Check Sequence: 55 601.54 01/12/2010 602-495-9450 11030 601.54 Check Sequence: 56 144.00 01/12/2010 101-430-3100 11300 144.00 Check Sequence: 57 274.99 01/12/2010 410-480-8000-45500 274.99 1,166.90 01/12/2010 978.12 01/05/2010 2,145.02 Check Sequence: 58 101-420-2220-43230 101-420-2220-43230 ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No ACH Enabled: No Invoice No Description Amount Payment Date Acct Number Reference Vendor:XCEL Xcel Energy Check Sequence: 59 514572945-7 Street Lights - Jamely 30.48 01/12/2010 101-430-3160-43810 514576456-3 Fire Station 2 1,142.82 01/12/2010 101-420-2220-43810 51-4580376-5 City Hall 1,307.08 01/12/2010 101-410-1940-43810 51-4580376-5 Traffic Lights 100 Keats 29.45 01/12/2010 101-430-316043810 51-4733556-8 Tennis Courts - 3510 Laverne 9.28 01/12/2010 101-450-5200-43810 51-5044219-0 Park Bldg - Upper 33rd 322.35 01/12/2010 101-450-5200-43810 51-5275289-3 Pebble Park 9.28 01/12/2010 101-450-5200-43810 51-5522332-2 Traffic Lights Inwood 43.84 01/12/2010 101-430-3160'43810 51-5747685-4 Arts Center 198.58 01/12/2010 101-450-5200-43810 51-6429583-8 Lift Station 16.72 01/12/2010 602-495-9450-43810 51-6433976-2 Fire Station 1 612.60 01/12/2010 101-420-2220-43810 51-6625457-1 Legion Park 257.48 01/12/2010 101-450-5200-43810 51-6928283-3 Traffic Lights 29.25 01/12/2010 101-430-3160-43810 51-6956201-4 VFW Ballfields 58.59 01/12/2010 101-450-5200-43810 51-7538112-1 Public Works 2,167.12 01/12/2010 101-430-3100-43810 51-8126093-5 Water Tower 2 135.35 01/12/2010 601-494-9400-43810 51-8711719-3 Speed Sign Hwy 5 10.72 01/12/2010 101-430-3160-43810 Check Total: 6,380.99 VendorYOCUM Yocum Oil Company, Inc. 181611 Hydraulic Oil Check Total: Total for Check Run: Total Number of -Checks: 666.26 01/12/20 l 0 666.26 120,753.84 60 Check Sequence: 60 101-430-3120-42120 ACH Enabled: No ACH Enabled: No AP - Computer Check Proof List (01/07/2010 - 1:24 PM) Page 9 Accounts Payable To Be Paid Proof List User: Administrator Printed: 01/07/2010 - 1:11 PM Batch: 001-01-2010 Invoice # Inv Date ARAM Ararnark, Inc. 629-6900113 01/04/2010 101-410-1940-4-4010 Repairs/Maint Contractual Bldg 629-6900113 Total: 629-6900126 01/04/2010 101-410-1940-44010 Repairs/Maint Contractual Bldg 629-6900126 Total: ARAM Total: ARBOR DA Arbor Day Foundation 01/01/2010 01/04/2010 101-410-1320-44330 Dues & Subscriptions 01/01/2010 Total: ARBOR DA Total: BERKLEY Berkley Risk Administrators Co 200012329 01/16/2010 101-410-1320-41510 Workers Compensation 200012329 01/16/2010 101-410-1320-41510 Workers Compensation 200012329 01/16/2010 101-410-1450-41510 Workers Compensation 200012329 01/16/2010 101-410-1520-41210 PERA Contributions 200012329 01/16/2010 101-410-1910-41510 Workers Compensation 200012329 01/16/2010 101-420-2220-41510 Workers Compensation 200012329 01/16/2010 101-420-2400-41510 Workers Compensation 200012329 01/16/2010 101-430-3100-41510 Workers Compensation AP - To Be Paid Proof List (01/07/10 - 1:11 PM) Amount Quantity Pmt Date Description Reference 90.57 0-00 01/12/2010 Linen City Hall 90.57 33.25 0.00 01/12/2010 Linen City Hall - Annex 33.25 123.82 15.00 0.00 01/12/2010 Annual Membership 15.00 15.00 1,215.00 0.00 01/12/2010 1,869.00 0.00 01/12/2010 430.00 0.00 01/12/2010 176.00 0.00 01/12/2010 526.00 0.00 01/12/2010 12,472.00 0.00 01/12/2010 2,319,00 0.00 01/12/2010 13,541.00 0.00 01/12/2010 Work Comp - Sewer Work Comp - Administration Work Comp - Communication Work Comp - Finance Work Comp - Planning Work Comp - Fire Work Comp - Building Work Comp - Public Works Task Type PO # Close POLine # No No No 0000 0000 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 1 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # 200012329 01/16/2010 7,253.00 0.00 01/12/2010 Work Comp - Parks 101-450-5200-41510 Workers Compensation 200012329 01/16/2010 4,699.00 0.00 01/12/2010 Work Comp - Water 601-494-9400-41510 Workers Compensation 200012329 01/16/2010 1,215.00 0.00 01/12/2010 Work Comp - Sewer 601-494-9400-41510 Workers Compensation 200012329 01/16/2010 1,505.00 0.00 01/12/2010 Work Comp - Surface Water 603-496-9500-41510 Worker& Compensation 200012329 Total: 47,220.00 BERKLEY Total: 47.220.00 BOYER Boyer Trucks 363348 01/05/2010 122.11 0.00 01/12/2010 Fuel Sensor 98-2 101-430-3125-44040 Repairs/Maint Eqpt 363348 Total: 122.11 BOYER Total: 122.11 CTYROSEV City of Roseville 0010468 01/04/2010 1,551.58 0.00 01/12/2010 Monthly IT Services - January 10 101-410-1450-43180 Information Technology/Web 0010468 Total: 1,551.58 CTYROSEV Total: 1,551.58 DVS DVS Renewal 12/29/2009 12/29/2009 188.50 0.00 01/12/2010 Vehicle Registration - Public Wks (13) 101-4-30-3100-44300 Miscellaneous 12/29/2009 12/29/2009 14.50 0.00 01/12/2010 Vehicle Registration - Parks (I) 101-450-5200-44300 Miscellaneous 12/29/2009 12/29/2009 14.50 0.00 01/12/2010 Vehicle Registration - Building (1) 101-420-2400-44300 Miscellaneous 12/29/2009 Total: 217.50 DVS Total: 217.50 FXL FXL, Inc_ 01/01/2010 01/01/2010 101-410-1320-43100 Assessing Services 01/01/2010 Total: FXL Total: AP - To Be Paid Proof List (01/07/10 - 1:11 PM) 2,000.00 0.00 01/12/2010 Assessing Services - January 2010 2,000.00 2,000.00 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 Page 2 Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # METCOU Metropolitan Council 0000917838 01/05/2010 1,374.96 0.00 01/12/2010 Monthly Waste Water Service - Feb. 602-495-9450-43820 Sewer Utility - Met Council 2010 0000917838 Total: 1,374.96 METCOU Total: 1,374.96 NORTHL Northland Trust Services, Inc. ELM004A 01/04/2010 165,000.00 0.00 01/12/2010 Principal 313-480-8000-46000 Bond Principal ELM004A 01/04/2010 69,826.55 0.00 01/12/2010 Interest 313-480-8000-46110 Bond Interest ELM004A Total: 234,826.55 NORTHL Total: 234,826.55 PITNEYRE Reserve Account Pitney Bowes 01/05/2010 01/05/2010 500.00 0.00 01/12/2010 Postage 101-410-1320-43220 Postage 01/05/2010 Total: 500.00 PITNEYRE Total: 500.00 Report Total: 287,951.52 AP - To Be Paid Proof List (01/07/10 - 1:11 PM) No 0000 No 0000 No 0000 No 0000 Page 3 AYQR & QQUIVQ1L P7A4MVNIC4TIQN DATE: CONSENT ITEM #: MOTION 1/12/10 AGENDA ITEM: Accept Resignation of Brenda Anderson from the Planning Commission SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce Messelt, City Administra o REVIEWED BY: Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: The City has received the resignation of Brenda Anderson from the Planning Commission, which creates a vacancy on the Commission. Ms. Anderson's first 3-year term as a Full Voting Member will expire on December 31, 2010. Past practice has been, when such vacancy occurs, to appoint the First Alternate (currently Mr. Steve Britz) to complete the remaining portion of this term as a Full Voting Member and appoint the Second Alternate (currently Mr. Todd Williams) to First Alternate. To do this, the recommended motion is as follows: "Move to accept Ms Anderson's resignation from the Planning Commission, to appoint the current First Alternate to complete the remaining portion of this term, to appoint the current Second Alternate to First Alternate, and to advertize the new vacancy." BACKGROUND INFORMATION: City Code states that a Planning Commissioner's term shall last for three years and a voting member can serve two consecutive terms, All appointments will expire on December 31st of a given year. Attached is a chart identifying the expiration of terms for each commissioner and if a commissioner is eligible to reapply for a three year term, STAFF REPORT: Past practice has been, when a mid-term vacancy occurs, the First Alternate is appointed to complete the remaining portion of the vacant term and the Second Alternate is appointed to First Alternate. The City then advertizes to fill the vacancy of Second Alternate on the Planning Commission. City staff can identify no reason to deviate from past practice. -- page 1 -- City Council Meeting Resignation & Appointments to Planning Commission January 12th, 2009 Consent Agenda Item #3 RECOMMENDATION: It is recommended that the City Council take action consistent with past practice and pursuant to City Code to accept the resignation of Ms. Anderson, appoint Mr. Britz to complete Ms. Anderson's remaining term as a Full Voting Member, and appoint Mr. Williams to First Alternate by undertaking the following action: "Move to accept Ms Anderson's resignation from the Planning Commission, to appoint the current First Alternate to complete the remaining portion of this term, to appoint the current Second Alternate to First Alternate, and to advertize the new vacancy." ATTACHMENTS: Updated Commissioner Terrn Chart SUGGESTED ORDER OF BUSINESS Of removed fro Introduction of Item Questions from Council to Staff Call for Motion Discussion... ........... ......... ........ ..............., ... . Action on Motion m the Consent Aeendal: .................................. City Clerk ....................... Mayor Facilitates .............. Mayor & City Council .............. Mayor & City Council Mayor Facilitates -- page 2 -- Commissioner Joan Ziertman Brenda Anderson :( t" Term) 1 Greg Hall (i" Term) Laurie McGinnis (I" Term) Thomas Bidon (fmish Todd Ptacek's term) Robert Van Zandt (2"d term) ulie Fliflet (2"d Term) Mike Pearson Term) Saleh Van Erern (ts' Term) Steve Britz (la Alt.) Todd Williams (2" Alt.) Term Expires 12/31/2009 Appointed 12/15/09 to 3-yr FVM) 12/31/2010 Resigned 1/2010 12/31/2010 12/31/2010 12/31/2010 12/31/2010 12/31/2011 12/31/2011 12/31/2011 Eligible to reapply for 3 year term Yes, (Serving 1 year term as FVM; could serve two additional three year terms as FVM) Yes Yes Yes Yes, (was alternate, could serve two additional three year terms as FVM) No, (could not serve again consecutively as a FVM, unless approved so by Council) No, (reappointed to 2"d term in Jan 2009; could not serve again consecutively as FVM, unless approved so by Council) Yes, (was alternate, became FVM in Jan 2009) Yes .amumputi AGENDA ITEM: SUBMITTED BY: THROUGH/VIA: REVIEWED BY: C 1, • I I., 4 / I V 1 DATE: 1/12/2010 CONSENT ITEM #: 4 MOTION Resolution 2010-002 Resolution of Suppon for 2010 Capital Bonding Request Bruce A. Messelt, City Manager-i (-- December 15th, 2009 Direction of City Couucil Tom Bouthilet. Finance Director Dave Snyder, City Attorney SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to affirmatively consider a formal resolution of support for the City's 2010 State Bonding Application. This Application is for $2.00 million in State funding to assist the City of Lake Elmo in construction of regional water and wastewater infrastructure, necessitated hy recent identification of area -wide groundwater contamination and mandated accommodation of regional economic development objectives, including population growth and wastewater utilizations, regional transportation and transit improvements, and regional housing needs. The recommended motion included in passage of the Consent Agenda is as follow: "Move to approve Resolution 2010-002 requesting S2 million in 2010 State Bonding Funds .for construction of water and wastewater infrastructure of regional benefit. BACKGROUND INFORMATION: On December 1.5th, 2009. the City Council unanimously directed City Staff to prepare and submit an application for 2010 State Bonding Funs to support construction of water and wastewater infrastructure improvements of regional economic benefit and necessitated by mandated sanitary sewer services (i.e. population and employment increases) and identified groundwater contamination. An initial application was completed on Dec -ember 16th and submitted to the City's state House and Senate representatives. Tonight's action completes a required element of this application. The premise of the application is that a regional/statewide public purpose is advanced by assisting Lake Elmo in accepting and servicing increases in population and employment with clean. safe water and sanitary sewer services. made more difficult by having to construct such services around the approximately 4 square mile Regional Park Preserve located in the center of the City. With planned concentrations of development within the City's Village area and along the 1-94. Lake Elmo will be providing key regional assistance with projected metropolitan 1 -- City Council Meeting Resolution of Support for 2010 Capital Bonding Request January 12th, 2009 Consent Agenda Item # 4 economic development, including population increases, regional transit and transportation objectives, and business and housing opportunities. However, as our application points out, despite Lake Elmo's relatively high per capita income and per unit property tax values, the City's current low density development pattern, rural character and open space preservation ethic, results in a gross tax base which cannot support alone such regionally -significant capital investment without exponential increases in taxation rates and undue competition with other equally -legitimate local capital projects, such as roadway infrastructure, parks improvements and public works. Moreover, City efforts to secure PFA loans or federal stimulus monies have not proven successful; nor has such project proved readily eligible for existing State grant programs or Metropolitan Council funding. STAFF REPORT: The City recently approved a 5-year CIP which includes projected undertaking of several major regional infrastructure projects, though many have yet -to -bet - determined funding sources. The City has also been in discussion with the Metropolitan Council regarding approval of the City's 2010 Comprehensive Plan update, implementation of 2030 growth mandates and execution of our Memorandum of Understanding. Of note: • Only recently has the City been able to near finalization with the Metropolitan Council of the City's Comprehensive Plan Update and a coordinated approach to implementation of mandated sanitary sewer services projections for Lake Elmo; Similarly, recent efforts to devise and address a long-term solution to Lake Elmo's potable water needs, necessitated by significant contamination of area groundwater by PFC's, has resulted in critical prioritization of capital investment, particularly to address system integrity and expansion needs, including within the existing service area and along the planned 1-94 corridor to accommodate the regional objectives of the State and the Metropolitan Council; • Due to the extended economic slowdown, timing of and funding for construction of these critical infrastructure needs has been revised and, accordingly, become of greater priority in a desire (indeed, mandate) for Lake Elmo to be fully prepared for the region's emergence from the current recession; • Equally vexing is that complete reliance upon private development to fund, up front, such major infrastructure projects is proving unrealistic. However, the City's long-term objective remains that new growth and development will fully {re -]pay for such infrastructure projects while existing residents will continue to contribute their fair share for existing infrastructure operations, maintenance and replacement needs. Finally, the City of Lake Elmo intends to use cost effective engineering and innovative construction techniques to minimize both property disruption and promote environrnentally- appropriate development. To the greatest extent practicable, existing right-of-way will be -- page 2 -- City Council Meeting Resolution of Support for 2010 Capital Bonding Request January 12th, 2009 Consent Agenda Item # 4 utilized, jack -and -bore techniques employed where feasible, and incorporation of best practices in the areas of reparation techniques, use of rain gardens and appropriate xeroscaping. RECOMMENDATION: Based upon the above information and staff report, it is recommended that the City Council approve the attached Resolution as part of its Consent Agenda: Move to approve Resolution 2010-002 requesting $2 million in 2010 State Bonding Funds for construction of water and wastewater infrastructure of regional benefit. Alternatively, the City Council may elect to remove this item from the Consent Agenda, discuss this issue in greater detail, and take alternative action, as appropriate. ATTACHMENTS: Resolution 2010-002 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Aeenda): Introduction of Item City Administrator Report/Presentation City Administrator Questions from Council to Staff ............ ...... . ....... „,.. Mayor Facilitates Public Input, if Appropriate ....... ................... ...... ........ Mayor Facilitates Call for Motion ..„ .................. ,...................... .......... .....„. Mayor & City Council Discussion... ..... ............. ....... ...... ............ Mayor & City Council Action on Motion Mayor Facilitates -- page 3 -- STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF LAKE ELMO RESOLUTION NO. 2010-02 A RESOLUTION REQUESTING $2 MILLION IN 2010 STATE BONDING FOR CONSTRUCTION OF WATER AND WASTEWATER INFRASTRUCTURE OF REGIONAL BENEFIT THE CITY COUNCIL OF THE CITY OF LAKE ELMO, 1VIINNESOTA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, The City of Lake Elmo, located in Washington County, has approved a 2010-2014 Capital Improvement Program which includes projected undertaking of several major infrastructure projects of region -wide economic development significance regarding implementation and execution of its Memorandum of Understanding with the Metropolitan Council relating to economic development and wastewater services necessitated by the region's 2030 growth projections; and WHEREAS, recent efforts by the City to devise and address long-term solutions to potable water needs, necessitated by significant contamination of area groundwater by PFC's, has resulted in critical prioritization of capital investtnent, particularly to address system integrity and expansion needs, including within the existing service area and along the planned 1-94 corridor to accommodate the regional objectives -of the State and -the -Metropolitan -Council. WHEREAS, these efforts are made more difficult by having to construct such services around the approximately 4 square mile Lake Elmo Regional Park Preserve, owned and operated by Washington County, located in the center of the City; and WHEREAS, despite Lake Elmo's relatively high per capita income and per unit property tax values, the City's current low density development pattern, rural character and open space preservation ethic, results in a gross tax base which cannot support alone such regionally - significant capital investment without exponential increases in taxation rates and undue competition with other equally -legitimate local capital projects, such as roadway infrastructure, parks improvements and public works; and WHEREAS, City efforts to secure federal stimulus monies, State grants or PFA loans or Metropolitan. Council funding, to devise a local -only funding strategy, or to partner with private developers for such large up -front capital infrastructure needs have proven unsuccessful; and WHEREAS, with planned concentrations of economic development activities within the City's Old Village area and along the 1-94 corridor, Lake Elmo will be promoting a key regional/ statewide public purpose in servicing these areas with clean, safe water and sanitary sewer services, thereby advancing projected metropolitan economic development needs, including population increases, regional transit and transportation objectives, and business and housing opportunities. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, COUNTY OF WASHINGTON MINNESOTA, that the City does hereby request affiintative consideration of provision of $2.00 million in State Bonds to assist the City of Lake Elmo in construction of regional water and wastewater infrastructure, necessitated by mandated accommodation of regional economic development objectives, including population growth and employment activities, regional transportation and transit improvements, and regional housing needs. BE IT FURTHER RESOLVED, that the Mayor and City Administrator are hereby authorized to take such steps as necessary and prudent to effectuate the intent of this resolution, Adopted by the Council this 12th day of January 2010. Effective Date: Approved: Attested by: Dean A. Johnston, Mayor Bruce Messelt, City Administrator LAKE ELMO A YOR & COQM., COMMOVIQA TION DATE: REGULAR ITEM #: MOTION AGENDA ITEM: Election of Acting Mayor SUBMITTED BY: Sharon Lumby, City Clerk THROUGH: Bruce Messelt, City Administrator REVIEWED BY: Dave Snyder, City Attorney 1/12/10 5 SUMMARY AND ACTION REOUESTED: Pursuant to State Statute 412.121, the City Council is asked to select an Acting Mayor on the City's behalf should Mayor Johnston be unavailable or unable to attend a meeting, sign an agreement, or attend functions on behalf of the City. Any member of the Council is eligible for this position. The recommended motion to act on this organizational function is as follows: "Move to approve Council Member as Acting Mayor for 2010" BACKGROUND INFORMATION: The City must appoint an Acting Mayor. State Statute 412.121 reads: "At its first meeting each year the Council shall choose an Acting Mayor from the Council Members. The Acting Mayor shall perform the duties of Mayor during the disability or absence of the Mayor from the City, or, in case of vacancy in the office of Mayor, until a successor has been appointed and qualifies." STAFF REPORT: City staff has prepared this action in accordance with Minnesota State Statute 412.121. At its December l5th, 2009 Council Meeting, the City Council voted unanimously to appoint Council Member Smith to serve as Acting -Mayor during the January 2010 timeframe with Mayor Johnston would be absent. Council Member Smith served as Acting Mayor during 2009 and, according to the City Attorney, would continue to serve in this capacity until official Council action is taken pursuant to State Statute. RECOMMENDATION: It is recommended that the City Council appoint an Acting Mayor for 2010 pursuant to State Statute by undertaking the following action: Move to approve Council Member as Acting Mayor for 2010." -- page 1 -- City Council Meeting Appointment of Acting Mayor January 12th, 2009 Regular Agenda Item #5 ATTACHMENTS: None SUGGESTED ORDER OF BUSINESS.. Introduction of Item ........ „.,................. ........ ......., ..... ,...... ..... City Clerk Questions from Council to Staff ..... ........ ,....., ......... ....... .. Mayor Facilitates Call for Motion ......... „................,...... .......... ,...,.. „. ........ . Mayor & City Council Discussion . ........ ........... ...„........,................ ...... ..... Mayor & City Council Action on Motion ........ ................... ........... ..... ..... Mayor Facilitates page 2 — LAKE ELMO wirDR.s:_copflyck. commpmcA772iv DATE; 1/12/10 REGULAR ITEM: 6 PUBLIC HEARING MOTION: Resolution 2001-01 AGENDA ITEM: Moody Drainage and Utility Easement Vacation and Rededication SUBMITTED BY: Kyle Klatt, Planning Director THROUGH: Bruce Messelt, City Administrato REVIEWED BY: Dave Snyder, City Attorney SUMMARY AND ACTION REOUESTED: The City Council is asked to consider a request from Terry and Karen Moody, 1535 15th Street Court North and D & T Development, 533 Hayward Avenue North, Oakdale, MN to vacate a drainage and utility easement between Lots 2 and 3, Block 1 of Cardinal View Addition arid to further accept the rededication of a new easement five feet further to the west of the current one. The recommended motion to act on this is as follows: "Move to adopt Resolution No. 2010-01 vacating a drainage and utiliO, easement and dedicating a new easement between Lots 2 and 3, Block 1 of Cardinal View Addition" BACKGROUND INFORMATION: This request has been made in conjunction with a concomitant application for a Minor Subdivision to move the property line between these two lots five feet further to the west. The Minor Subdivision meets all applicable City Code requirements and has been approved by the City Administrator, pursuant to City regulations, subject to City Council acceptance of the drainage and utility easement vacation and rededication required to move these easements over the new lot line location. STAFF REPORT: The proposed easement action will not significantly change the existing easements within this subdivision, As such, City staff is recommending approval of the applicant's request as submitted. Please note that, prior to taking action on a request to vacate an easement, the City Council must conduct a public hearing in accordance with State Statutes. Notice of a public hearing has been published in the local paper and was mailed to all property owners within Cardinal View. No opposition to this requested action has been received. -- page 1 -- City Council Meeting Moody Drainage Utility Easement Vacation and Rededication January 12th, 2010 Regular Agenda Item #5 RECOMMENDATION: Based upon the above background information and findings documented in Resolution No. 2010-01 (attached), it is recommended that the City Council approve the request to vacate the existing drainage and utility easement between Lots 2 and 3, Block 1 of Cardinal View and accept the dedication of a new drainage and utility easement over the proposed new property line between these two parcels. The specific action would be to: "Move to adopt Resolution. No. 2010-01 vacating a drainage and utility easement and dedicating a new easement between Lots 2 and 3, Block 1 of Cardinal View Addition" Alternatively, the City Council may consider denial of the request, if it elects to make findings that the proposed vacation and rededication is not in the public interest, Such action would be: "Move to deny the proposed vacation of a drainage and utility easement and dedication of a new easement between Lots 2 and 3, Block 1 of Cardinal View Addition and direct City staff to prepare a Resolution of Denial citing the reasons for such denial" ATTACHMENTS: 1. Resolution No. 2010-01 2. Easement Descriptions (to be vacated and proposed) 3. Map of Easement to be Vacated 4. Map of Proposed New Easements, SUGGESTED ORDER OF BUSINESS; Introduction of Item ... ............... ,....,......... ........ ,...„..... ........ „ City Administrator Staff Report/Presentation .......... ..... ........ ....................... ..... . ......... Kyle Klatt Questions from Council to Staff ............. ......... ......... Mayor Facilitates Opening of Public Hearing .............. „ ..... ........ . ........ ., Mayor Facilitates Conduct of Public Hearing Mayor Facilitates Closing of Public Hearing Mayor Facilitates Call for Motion Mayor & City Council Discussion Mayor & City Council Action on Motion Mayor Facilitates -- page 2 -- STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF LAKE ELMO RESOLUTION NO. 2010-01 A RESOLUTION VACATING A DRAINAGE AND UTILITY EASEMENT AND DEDICATING A NEW EASEMENT BETWEEN LOTS 2 AND 3, BLOCK 1 OF CARDINAL VIEW ADDITION THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City of Lake Elmo has received a request for a Minor Subdivision from Terry and Karen Moody, 1535 151h Street Court North, and D & T Development, 533 Hayward Avenue North #100, Oakdale, MN, to relocate the lot line dividing Lots 2 and 3, Block 1 of Cardinal View Addition five feet to the west; and WHEREAS, the City Administrator has approved the Minor Subdivision subject to City Council approval of a petition to vacate the existing and rededicate a new drainage and utility easement between these two lots; and WHEREAS, a request has been made to the City Council pursuant to Minnesota Statute §412.851 to vacate the existing drainage and utility easement between Lots 2 and 3 Block 1 of Cardinal View, described as follows: That part of the 10.00 foot wide drainage and utility easement as shown and dedicated on CARDINAL VIEW, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Washington County, Minnesota, being 5 feet wide on each side of the lot line between Lot 2, Block 1 and Lot 3, Block 1, said CARDINAL VIEW which lies northerly of the 10.00 foot wide drainage and utility easement along the southerly line of said Lot 2 and Lot 3, Block 1, and southerly of the east and west extension of the most northerly line of said Lot 3. WHEREAS, an associated request has been made to the City Council to dedicate a new drainage and utility easement along the proposed lot line between Lots 2 and 3 Block 1 of Cardinal View, described as follows: A 10.00 foot wide drainage and utility easement over that part of Lot 2, Block 1, CARDINAL VIEW, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Washington County, Minnesota, lying 5.00 feet each side of the following described line: Beginning at the southeast corner of said Lot 2; thence North 25 degrees 46 minutes 37 seconds West a distance of 10.38 feet to it's intersection with a line parallel with and 5.00 feet westerly of the east line of said Lot 2; thence North 03 degrees 00 minutes 47 seconds East, along said parallel line, a distance of388.53 feet; thence North 90 degrees 00 minutes 00 seconds East a distance of 5.01 feet to the northwest comer of Lot 3, Block 1, said CARDINAL VIEW and said line there terminating. WHEREAS, the City Clerk reviewed and examined the signatures on said request and determined that such signatures constituted all of the landowners abutting upon the portion of easement to be vacated and rededicated; and WHEREAS, a public hearing to consider the vacation and rededication of the drainage and utility easement was held on the 12th day of January 2010 before the City Council in the Lake Elmo City Hall located at 3800 Laverne Avenue North at 7:00 p.m. or shortly thereafter after due published and posted notice had been given, as well as personal mailed notice to all property owners within Cardinal View by the City Clerk on the 31st day of December, 2009 and all interested and affected persons were given an opportunity to voice their concerns and be heard; and WHEREAS, the Council in its discretion has determined that the vacation will benefit the public interest because: 1) The proposed Minor Subdivision complies with all applicable zoning and subdivision regulations. 2) The dedication of a new easement will provide the same function as the one being vacated with no negative impact to the public. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, COUNTY OF WASHINGTON MINNESOTA, that such request for vacation of an existing and dedication of a new drainage and utility easement is hereby granted in accordance with the property descriptions provided above. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized to sign all documents necessary to effectuate the intent of this resolution. Adopted by the Council this 12UJ day of January 2010. Effective Date: Approved: Attested by: Dean A. Johnston, Mayor Bruce Messelt, City Administrator Folz, Freeman, Erickson, Inc. N W.- E 1 LAND PLANNING • SURVEYING • ENGINEERING November 19, 2009 DESCRIPTION FOR MOODY PARCEL Lot 3, Block 1, CARDINAL VIEW, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Washington County, Minnesota, together with the following described parcel of land: That part of Lot 2, Block 1, said CARDINAL VIEW, lying easterly of the following described line: Beginning at the southeast corner of said Lot 2; thence North 25 degrees 46 minutes 37 seconds West a distance of 10.38 feet to it's intersection with a line parallel with and 5,00 feet westerly of the east line of said Lot 2; thence North 03 degrees 00 minutes 47 seconds East, along said parallel line, a distance of 388.53 feet; thence North 90 degrees 00 minutes 00 seconds East a distance of 5.01 feet to the northwest corner of Lot 3, Block 1, said CARDINAL VIEW and said line there terminating. DESCRIPTION FOR THE D & T DEVELOPMENT. LLC PARCEL Lot 2, Block 1, CARDINAL VIEW, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Washington County, Minnesota. Excepting therefrom that part of said Lot 2, Block 1, CARDINAL VIEW lying easterly of the following described line: Beginning at the southeast comer of said Lot 2; thence North 25 degrees 46 minutes 37 seconds West a distance of 10.38 feet to it's intersection with a line parallel with and 5.00 feet westerly of the east line of said Lot 2; thence North 03 degrees 00 minutes 47 seconds East, along said parallel line, a distance of 388.53 feet; thence North 90 degrees 00 minutes 00 seconds East a distance of 5.01 feet to the northwest corner of Lot 3, Block 1, said CARDINAL VIEW and said line there terminating. DESCRIPTION FOR VACATION OF THE DRAINAGE AND UTILITY EASEMENT LYING BETWEEN LOT 2, BLOCK 1 AND LOT 3. BLOCK 1. CARDINAL VIEW That part of the 10.00 foot wide drainage and utility easement as shown and dedicated on CARDINAL VIEW, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Washington County, Minnesota, being 5 feet wide on each side of the lot line between Lot 2, Block 1 and Lot 3, Block 1, said CARDINAL VIEW which lies northerly of the 10.00 foot wide drainage and utility easement along the southerly line of said Lot 2 and Lot 3, Block 1, and southerly of the east and west extension of the most northerly line of said Lot 3. DESCRIPTION FOR RELOCATED DRAINAGE AND UTILITY EASEMENT BETWEEN PROPOSED MOODY PARCEL AND D & T DEVELOPMENT PARCEL A 10.00 foot wide drainage and utility easement over that part of Lot 2, Block 1, CARDINAL VIEW, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Washington County, Minnesota, lying 5.00 feet each side of the following described line: Beginning at the southeast comer of said Lot 2; thence North 25 degrees 46 minutes 37 seconds West a distance of 10,38 feet to it's intersection with a line parallel with and 5.00 feet westerly of the east line of said Lot 2; thence North 03 degrees 00 minutes 47 seconds East, along said parallel line, a distance of 388.53 feet; thence North 90 degrees 00 minutes 00 seconds East a distance of 5.01 feet to the northwest corner of Lot 3, Block 1, said CARDINAL VIEW and said line there terminating. 12445 5.5th Street North, Lake Elmo, MN 55042 • Phony: (651) 439-8833 • Fax; (651) 430-9331 • Websitr; www.ffc4nc.com Bryce A Pak 1.9 TimAyJ. Fireman, LS 11Tudd A. Bricbr4 P 1939 - 2001 Principal Principe „, ' ‚ c o W f 33.1 - 3WW37, 333.3 r '3W, 303 :7(3 OW A - 67 V4 '44 CF7,33, 3;,33f ".34 '033 ;,3t3 W '333" Lot Line Adjustment Drainage and Utility Easement Lot Line Between Lot 2 and Lot 3, Block One, CARDINAL VIEW NS9'53:57"E 317% E.0346,, '311:431A74L — 2 DEVELOPMENT, LLP PAiecEZ 177,932 ..Sc,) 0101 20 AI 3 .00.010 +00 10, Z., 3 - N9;3'0,7*Gti-fr. LIG," LEGAL DESCRIPTIONS: DESCRIPTION FOR MOODY PARCEL ocat Lot 3, IllacS I, CARDINAL WM.:went:cloth 0LTIC recorded plat thereui on file and oC record Of Thar patt of Lot 2, 81o30, I, nod CARDINAL VIEW, lying cask:Fly of the Odlowing &scribed lino. Beginning 41 the nsutheast comer of said Loi 7; thonce North. 25 dcgret, mint... 37 naronth, Woo -I di! East, along .d parallel 01220. 4 disiancc of 3/05.53 ISol; thence North ILO claureda 00 nonlites 00 scrottda DESCRIPTION FOR THE D dk 7DEVELOPMENT. I I.0 PARCEL Lot 2, Block I , CARDINAL VIE5V, according ill th, Iccunicd plat thereofo,, nk• and of record is thc Off Excepting therefrom That pan olnod 142, I, CARDINAL VIEW lying easterly of the follow,o d, gmrung at the soothe:tat corner of sant Lot 2; thence North 25 degLecs 46 minute, 17 seethuli We,) LAM, along caul parallel Itnc, a throne,: or 18R 51 Inc,, thence Nonh HJ desneth t03 rrantites 00 aeodols Tcl DESCRIPTION COR VACATION DE VIIE 13RA IN ACE AND UTILITY EASEMENT 2. YI rit I REIM Thar pan of We /0 00 foot wide drainage and oft lay ,JSCiFICill aa ant that and dethcatcd on CARDINAL VII side 101 the lot line between I or 2, BINA I and Lot 3, Hlodl I „ nod CARDINAL VIEW wiltcl, hes norandi the moat atotherly line of,aid I.. 013 DESCRIPTION FOR 5ELOC..1 ITU DRAINAGE AND UTLLITY EASEMENT BETWEEN PROPOSE A 10,00 foot wok', drantage and utility casarnent thni parr nfl.ot 2, Block I, CARDINAL VIEW, tic, following dcacnbal ILeguthing 111 WL.,501.101C.151 canto of said Lul 3; thence North 25 degreen 46111111111, 37 nsurnrIc West, Jts Ea.51, siring aatd parallel line, J51054n74of 348 63 feet; Owner:North WI rIcgreec 00 rronffics 00 seconds Ca - Mrc.,uonr e3.33. Lo 3 11,k C.4R12/N,41 30000 47130000 , N2 .5 .-Y6 "37 111 131 1333 )032i 0304WA0101 We% , . Mat 3130574' 30.33 497: 4.„ 01073 2tasr,,,,, 14,3., .0. 6.4...444' /WOODY PARCEL 114691 Sz AVOR & COUNCIL COMMUNICATION DATE: 1/12/10 REGULAR ITEM #: 7 DISCUSSION AGENDA ITEM: Preparation of 2010 City Workplan SUBMITTED BY: Bruce Messelt, City Administrato THROUGH: REVIEWED BY: SUMMARY AND ACTION REQUESTED: The City Council is asked to spend a few minutes at tonight's meeting identifying for City staff those items of interest to the Council that will require special attention during 2010. BACKGROUND INFORMATION: The City Council has already approved its 2010 Annual and CIP Budget and its Staff is now in the process of defining specific projects and activities that are budgeted and/or authorized above normal day-to-day operations and business that will require special attention or are of particular interest to the City Council, Examples of such would be: Review and "next steps" on the 2009 survey of waste collection alternatives; completion of review of City special assessments; review of the Agricultural Sales and Wayside Stand ordinances; exploration and potential implementation of "Code Red" and CRM systems, and the like. The City Council is asked to help identify these key Workplan objectives during tonight's meeting. These will be codified in a formal Workplan, with project leaders and proposed timelines identified, and presented to the Council for formal adoption at a later date. STAFF REPORT: The City staff would like to establish with the City Council a Citywide delineation of official budgeted and/or authorized Workplan projects for 2010. While modifications and changes will always occur, such exercise fosters both discipline and accountability for the activities and functions of the City and its employees. Such annual Workplan is already in use by the City's Planning Commission and has proved of high value to other cities and organizations. -- page 1 -- City Council Meeting Preparation of 2010 City Workplan January 12th, 2009 Regular Agenda Item #7 RECOMMENDATION.: It is recommended that the City Council take time at tonight's meeting to enter into a discussion with City staff on 2010 priorities for the City's Workplan. ATTACHMENTS: Example of City Workplan SUGGESTED ORDER OF BUSINESS: - Introduction of Item City Manager - Diseussion....... .............. . ........ „.............. ....... ...„..„......... Mayor & City Council -- page 2 -- Goals and Objectives Mission Statement To provide the Citizens of XXX with an ethical and representative local government structure which ensures the Community's public safety, health, qualify of life, and general welfare, in a manner that is both accountable and meaningful to current and future generations. Goals and Objectives The City of XXX is committed to advance, through implementation of the Operating and Capital Budget, the following six community and organizational goals: • Advance Public Safety • Improve Housing and Increase Availability • Improve Transportation & Infrastructure • Enhance Community Vitality • Promote Economic Development • Foster Good Government The information contained below is a listing of these Goals and an outline of the specific objectives for the fiscal and calendar year. ADVANCE PUBLIC SAFETY OBJECTIVES PERFORMANCE CRITERIA • Work with area colleges in development of emergency campus response. • Develop joint protocols with Fire Department and school security for response to Hazmat incidents • Help develop a regional pandemic response, which includes the colleges and schools. • Develop an active shooter response for area schools and employment centers • Continue to review and Update Police Department Operational Procedures • Complete the process of updating Animal Control Ordinances and licensing procedures • Increase compliance Occupational Safety and Health Administration (OSHA) standards • Devise Implementation Strategies From The Fire Department's Strategic Plan • Implement On -Shift Company Officer Training • Automatic External Defibrillator 's (AED) for Each Fire Department Vehicle • Meet National Fire Protection Association (NFPA) 1710 four -minute response time criteria ENHANCE COMMUNITY VITALITY OBJECTIVES PERFORMANCE CRITERIA • Continue implementation' of Neighborhood Planning Study • Continue hazardous building identification and removal • Remediate Power Plant and select appropriate use for redevelopment • Market community through public relations (Horne Show/Realtor Tours); advertising (image materials, brochures, billboards, housing advertisements); website communication • Enhance Recreation Opportunities • Implement activities identified in the Regional Park Master Plan • Increase walking and biking opportunities through fostering connectivity IMPROVE TRANSPORTATION & INFRASTRUCTURE OBJECTIVES PERFORMANCE CRITERIA • Implement Rail -related Vehicular Safety Planning and Improvement Projects • Undertake Key Road/Street Improvement Projects • Complete rehabilitation/reconstruction of 3.1 miles of existing streets • Continue Key Road/Street Management and Planning Projects • Continue development of the Pavement Management System • Continue automated pavement condition index ratings (year 3 of 3) • Implement Wastewater Planning and Infrastructure Improvements • Implement Storm Water Planning, Regulatory Compliance, and Infrastructure Improvements • Implement various best management practices programmed for year 2 of the City's 2006-2011 Stormwater Pollution Prevention Program • Develop and implement policy and program changes required by Federal Emergency Management Agency (FEMA) revision and anticipated adoption of a new 100-yr floodplain map IMPROVE HOUSING AND INCREASE AVAILABILITY OBJECTIVES PERFORMANCE CRITERIA • Install Infrastructure to service new residential lots • Begin analysis of future growth areas beyond current development activity • Complete Alternative Urban Area Review (AUAR) • Senior housing: recruit additional opportunities for growing market segment High amenity rental housing: expand housing opportunities for seniors and professionals Facilitate Workforce Housing Development Continue to work with development partnerships to increase housing opportunities for entry level buyers, including private partners, Promote Property Maintenance and Continue code enforcement Initiate neighborhood surveys to encourage maintenance improvements to owner - occupied homes PROMOTE ECONOMIC DEVELOPMENT OBJECTIVES PERFORMANCE CRITERIA • Increase Downtown Activity and Private Investment • Complete strategic corridor concept planning and determine implementation opportunities • Prioritize recommendations contained in Downtown Master Plan • Advance Quality Business Growth • Implement Bioscience Zone upon completion of guidelines by Minnesota Department of Employment and Economic Development • Advocate to Legislature for new programs and opportunities to support high-tech metropolitan economy • Complete central city corridor environmental testing and study/examine redevelopment opportunities FOSTER GOOD GOVERNMENT OBJECTIVES PERFORMANCE CRITERIA • Continue to Improve and Implement Transit Operational Efficiencies • Improve transportation options for senior citizens through the Implementation of a new Metro Senior Ride Service in partnership with other jurisdictions • Improve Internal Business Practices • Continue City Council long range strategic planning effort • Continuing to improve City Clerk functions / records automation and tracking • Continue to refine City Codes and clarify policies for enforcement • Enhance Strategic Partnerships • Continue efforts to advance regional cooperation in areas of economic development, public safety and regional facilities / amenities 2009 Planning Commission Work Plan Prepared by the Lake Elmo Planning Department — Adopted 2/17/09 Status Update: 12/14/09 by Planning Dept. Status: C — Complete IP — In Progress Date: Completion Goals (with Monthly Range) Admin: Staff Projects/Initiatives PL: Priority Level (from 1 to 5 with 1 being the highest priority) Project and Description ZONING. INITIATIVES Wireless Telecommunications Ordinance • Select consultant to provide technical assistance with ordinance revisions Revise ordinance based on objectives and work plan adopted by the City Council • Rescind tower construction moratorium Zoning Map Updates • Review of past zoning approvals, incorporate all approved map amendments • Prepare new version of official Zoning Map using most recent County GIS data • Update Zoning Map to improve consistency with the Comprehensive Plan and Future Land Use Map • Establish proper zoning designation for recently annexed Buberl property Conditional Use Permit Ordinance • Update current regulations to establish specific criteria for different conditionally permitted uses • Establish tracking system for all existing conditional uses Sign Ordinance Revisions • Major update to sign code, incorporating previous agricultural and temporary sign updates Zoning Amendments • Review Outdoor Lighting Ordinance to establish appropriate levels of lighting for various uses Final Council action concerning requirements for accessory buildings and setbacks Date PL Status (Months) 0-3 1 3-6 1 6-9 2 3-6 2 IP 3-6 2 IP 9-12 3 9-12 4 6-9 3-6 3 IP 0-3 2 6-9 3 0-3 2 C Engineering Standards Manual • Finalize development manual describing the City's engineering standards for private and public projects Home Occupation Ordinance • Research status and effectiveness of current ordinance • Draft updated ordinance to address appropriate home occupation standards for different areas in the community. Permit Tracking Establish system for tracking interim uses Establish system for tracking non -conforming uses Zoning Ordinance Review • Prepare outline of previous work and major areas of agreement • Incorporate updates where appropriate as part of Village Area and South 10h Street zoning changes • Incorporate formatting, organization, and smaller amendments into future zoning ordinance updates PLANNING INITIATIVES Village Area Planning • Village Area AUAR o Complete review of Preliminary AUAR o Draft and adopt Final AUAR • Conduct work session with City Council to discuss future planning within Village Area Prepare amendment to Comprehensive Plan based on selected development scenario from AUAR • Adopt amendments to the Zoning Ordinance responsive to the AUAR mitigation plan and Comprehensive Plan South 10th Street Area • Review Comprehensive Plan and holding zones for South 10th Street Area for consistency with Village Area updates Comprehensive Plan Updates • Monitor individual projects for compliance with the Comprehensive Plan • Incorporate major system elements into plan, including water, surface water and transportation Capital Improvement Plan 0-3 2 IP 6-9 3 9-12 4 9-12 5 IP 9-12 5 0-3 2 6-15 6-15 0-3 1 0-3 1 0-3 1 6-12 1 12+ 6-12+ 2 0-12 5/29/09 Planning Commission review of Capital Improvement Plan for 0-3 2 C consistency with the Comprehensive Plan Storm Water Management • Integrate a Surface Water Management Plan as part of the Comprehensive Plan consistent with State Statutes and the local watershed district plans • Develop an surface water ordinance consistent with the adopted plan • Bring Lake Elmo into compliance with NPDES requirements and MS4 status ADMINISTRATIVE INITIATIVES 3-6 6-9 2 6-9 2 Building Division (Admin) • Finalize job description for Building Official; seek applicants 3-6 2 NIA to fill vacant position. • Review internal permit approval process 6-9 3 IP Permit Tracking Software • Select and implement tracking and reporting software for 0-3 2 IP planning application, building permits, and code enforcement activity. Development Review Process (Admin) • Document system for review and processing of development applications Code Enforcement (Admin) • Improve consistency and reporting for code violations and follow-up activities Conduct workshop with the City Council to discuss code enforcement policy Agency Support (Admin) • Adopt final flood insurance rate maps from FEMA, update Flood Protection Ordinance • Review Census Bureau mapping updates, respond to other requests in advance of 2010 census CDBG Cimarron Gas Line Project • Assist project consultant with administration and implementation of grant project 6-9 3 IP 3-6 2 0-3 1 p 9-12 2 IP 6-9 2 IP 3-6 MnDOT Highway Landscaping Grant • Provide staff assistance with Highway 5 landscaping project 6-9