HomeMy WebLinkAbout2011 Budget'
fttmerr.
'
1, ,
CITY OF LAKE ELMO
2011 BUDGET
TABLE OF CONTENTS
INTRODUCTORY SECTION
PAGE
1-1 TO 1-8
INTRODUCTIONwwwww 1.411.101MIll.M•41111111 wwwwwwwwwww .1 ........ 11•I. wwwwww 0. wwwww RYPRO114.111Y41“114 wwwwwwwwwww •••• 1'..1
PRINCIPAL CITY OFFICIALS-- ............ -......... ...... „..-......_ ..... - ........ .......1-2
BUDGETSUMMARY.-- .......... .-___......... ...... .-----..........-...- .............. ........1-3
PROPERTYTAXES SUMMARY........... ........ ..........._ ...... ....._........-........ ........ ....1-4
II. GENERAL FUND 2-1 TO 2-56
GENERALFUND SUMMARY•tost".•.•Annmgam.”.alto"..". ...... 24•4•It*IttlItItIFIttill•,Ill•Illta ........... Y. 2-1
GENERAL FUND REVENUES ............. ...... .......... ...._.......- ............ ......2-4
GENERAL FUND EXPENDITURES ................ ..- ..... .....................................--..2-6
GENERALGOVERNMENT ..... ..........-- ............. ....-.- .... ...--..- ..... . ......... ...._... 2-8
PUBLICSAFETY...............- ........ ..........-. ............... .. ............ ._............. ...... -... 2-24
PUBLICWORKS .............. ........ 1.11.01101". ............. .41 ........ 1111•/.1 ....... Yum.e..1”.1k r, a ............ .. 0.14.0
CULTURE& RECREATION ........ ....-- ............... .-. ........... -__-- .............. -... 2-52
OTHER FINANCING USES..-. ..... ....-.... ............... ..... ........... -......,..... .......... .-.. 2-54
III. SPECIAL REVENUE FUNDS 3-1 TO 3-10
SPECIAL REVENUE FUNDS SUMMARY.......-- ........... .-- ...... . ...... -......-- .... .. 3-1
DEVELOPMENTFUND......... ...... .....-- ............. -- ............ ..-.--. ..... . ...... .............3-4
FALLFESTIVALOYM40011”1“•01.111"*“•0•Ye EV141111.kolg.1.10.11 /1“1,10"1"...4.1.E.••111.11.“1.11”1“P ........ P/(113-6
COMMUNITY DEVELOPMENT BLOCK - GRANT-___. ..... ..............-...............3-8
IV, DEBT SERVICE FUNDS 4-1 TO 4-20
DEBT SERVICE FUNDS SUMMARY.-...- .... . ...... ................ ..... --...... ...... . ...... -.4-1
2001 G.O. STATE AID AND IMPROVEMENT BONDS.......... ..... ............----- 4-4
2002 G.O. IMPROVEMENT BONDS ....... ......-........ ........ ............. ..... ... 4-6
2004 G.O. CAPITAL IMPROVEMENT PLAN BONDS......--................... ..... -.4-8
2006 G.O. EQUIPMENT CERTIFICATES OF INDEBTEDNESS 4-10
2009A G.O. REFUNDING BONDS (2001).......- ...... .._. ............. ....„---- ....... 4-12
200913 G.O. IMPROVEMENT BONDS ..... ........---------- ......... .. ..... ... 4-14
2010A G.O. IMPROVEMENT BONDS... ..... ......- ....... -................ ..... ......-- 4-16
2010B G.O. CAPITAL IMPROVEMENT PLAN
CROSSOVER REFUNDING BONDS (2004).-----.......---„--.......... 4-18
V. CAPITAL PROJECTS FUNDS 5-1 TO 5-26
CAPITAL PROJECTS FUNDS SUMMARY"......------ ...... ..-......—.... .......... ..... 5-1
TABLYN PARK/LAKE ELMO HEIGHTS........— ........... .. ..... ....................... ..... ...... 5-4
PARKDEDICATION.....................................................................a................ 5-6
INFRASTRUCTURE RESERVE.".....---....... ..... ................ ............ . ............ 5-8
CAPITAL ACQUISITIONS--..............---................--.—.... .................... 5-10
CITYFACILITIES., ...... ......."..— ... --........ ..... .."."............ ................ .... ...... .. 5-12
VILLAGE... ......................................................................................... 5-14
MANNING AVENUE/HIGHWAY 36..................................................................... 5-16
2009 STREET IMPROVEMENTS.— ... .......................... ..... .- ..... ... ........... ..".......„ 6-18
TABLYN PARK ENTRANCE.-- ...... ........... ...... .. ..... ..............,.... ..... .. ..... .—......„ 5-20
2010 STREET IMPROVEMENTS................. ..... ...-... ....... ........... ..... . ..... .....—..... 5-22
2011 STREET IMPROVEMENTS..........................._ ....... . ....... . ........ ............".... 5-24
VI. ENTERPRISE FUNDS 6-1 TO 6-16
ENTERPRISE FUNDS SUMMARY........................................................................ 6-1
WATER..... ..... 110•410.114.was".v.unowoosossira..,.... ............ ••••11..K. ....................... asrsotam..t.x.m... . .. 6-4
SEWER—. WATER..........."—....
........................................................................................... 6-8
SURFACEWATER..............................................................................................6-12
VII. INTERNAL SERVICE FUNDS 7-1 TO 7-10
INTERNAL SERVICE FUNDS SUMMARY.......—__.-- ....... ...--- ............. .. ..... 7-1
RADIO REPLACEMENT.-- .............................................................................. 7-4
INFORMATION TECHNOLOGY (IT) REPLACEMENT .......... ........................ 7-6
FURNITURE, FIXTURES, AND EQUIPMENT (FFE) REPLACEMENT ................ 7-8
VIII. CAPITAL IMPROVEMENT PLAN 8-1 TO 8-8
CAPITAL IMPROVEMENT PLAN 2011 to 2015....................................................8-1
IX. GLOSSARY OF TERMS 9-1 TO 9-6
GLOSSARYOF TERMS-- ...... a•••••1.. It•irS411•FtlItt. ........ 11111ka ..... ata•likaaaftaaa ..... *taws ........ aaa 9-1
X. APPENDIXES 10-1 TO 10-4
1-- PERSONNEL COMPENSATION DISTRIBUTION.. ..... .............. .......... . ......... ..10-1
INTRODUCTION
November, 2010
To Mayor, Councilmembers, and Citizens:
The City of Lake Elmo's 2011 budget is a comprehensive document designed to provide
information on all of the city's funds for the city council and for the public. The budget
provides funding to continue the same level of service during a time of limited financial
resources.
The 2011 budgeting process began with the staff being provided general direction on
managing expenditures given the financial challenges for 2011, including the significantly
reduced revenue due to the stagnant housing market and the renewed restriction on the
city's property tax levy set by the State of Minnesota. The staff submitted budgets that
were reviewed by the City Administrator and finance department and adapted to meet the
revenue constraints anticipated for the coming year. Again, the priority was on
maintaining current service levels. The budget information was presented at various
council workshops over the course of the summer and fall. The preliminary general fund
budget and levy were adopted in September 2010 with final adoption in December 2010.
The 2011 to 2015 capital improvement planning (CIP) process began in October 2010 with
department heads submitting requests for capital projects and equipment for future years.
These requests required a justification as part of their submission. The CIP planning
process includes:
A review of the public works and fire equipment requests by the Maintenance Advisory
Committee for necessity, reasonableness, and priority prior to including these in the
five year CIP.
A plan with financing options to present to the city council for financing street
improvement projects over the coming five years to be able to continue with the city's
street improvement program within the five year CIP.
o Recommendations from the park commission for future park and trail projects.
o Review of the CIP by the planning commission for consistency with the
comprehensive land use plan.
o Review and adoption by the city council.
This budget document and the budget process will continue to be expanded upon and
refined during the coming years.
Sincerely,
Bruce Messelt
Bruce Messelt
City Administrator
1-1
City of Lake Elmo
3800 LaVerne Avenue
Lake Elmo, Minnesota 55042
Phone: 651-777-5510
Fax: 651-777-9615
Web: www.lakeelmo.oro
CITY OFFICIALS
Dean Johnston, Mayor
Steve DeLapp, Councilmember
Brett Emmons, Councilmember
Nicole Park, Councilmember
Anne Smith, Councilmember
CITY STAFF *
Bruce Messelt, City Administrator
Sharon Lumby, City Clerk
Carole Luczak, Program Assistant
Carol Kriegler, Project Assistant
Kyle Klatt, Planning Director
Kelli Matzek, Planner
Karl Horning, Acting Building Official
Tom Bouthilet, Finance Director
Greg Malmquist, Fire Chief
Mike Bouthilet, Public Works Superintendent
Rick Gustafson, Public Works Operator
Jim Sachs, Public Works Operator
Jamie Colemer, Public Works Operator
Mark Duddeck, Public Works Operator
* regular city staff (does not include seasonal employees or firefighters
1-2
BUDGET SUMMARY
SUMMARY:
On September 7, 2010, the City of Lake Elmo reviewed the proposed 2011 general
fund budget. In addition, the city adopted the "2011 Proposed Levy Certification"
for submission to the Washington County Auditor, as follows:
General Fund Levy $2,409,867
2010 MVHC Ratified Unallotment Recovery 37,518
2011 MVHC Cut Recovery 37,518
2004 G.O. Capital Improvement Plan Bonds 140,000
2006 G.O. Equipment Certificates of Indebtedness 56,118
2009E G.O. Improvement Bonds 50,544
2010A G.O. Improvement Bonds 57,994
Total $2,789,559
Overall 2011 general fund expenditures and transfers out are budgeted at
$2,919,223, or a 2.5% increase from the 2010 general fund budget. The 2011
general fund budget is considered "balanced", with overall general fund budgeted
revenues also at $2,919,223, or a 2.5% increase.
The overall 2011 property tax levy of $2,789,559 is 1.7% higher than the 2010 total
levy of $2,743,346. The general fund levy of $2,484,903 for 2011 (including market
value homestead credit unallotmenticut recovery levies) is 2.9% higher than the
2010 general fund levy of $2,415,630.
While maintaining levels of government services, the City is proposing to increase
the payable 2010 city tax rate by 6.6% from 20.479% in 2010 to 21.826% in 2011, In
other words, property owners with no change in market values from payable 2010
to payable 2011 should experience a 6.6% increase in the city portion of their
overall property tax bill. In the event of a market value decrease or increase from
payable 2010 to payable 2011, city property taxes would change proportionately,
The 2011 budget includes a 2% cost of living wage increase for employees.
1-3
PROPERTY TAXES SUMMARY
SUMMARY:
I I I
Assessors value all property at its market value. Market value is the assessed
selling price of property at the time of assessment. For the City of Lake Elmo, total
taxable market value decreased 4.9% from $1,201,213,400 in 2010 to $1,142,896,200
(09108110 Washington County estimate) in 2011. See Chart 1A for the city's
historical market value trend.
$2,000,000,000
$1,500,000,000
$1,000,000,000
$500,000,000
$0
1-o- Total Taxable Market Value
4
2007
1,131,010,100
Chart 1A
TAXABLE MARKET VALUE
2008 2009
1,148,859,500 1,208,072,300
2010
1,201,213,490
2011
1,142,896,200
Market values of properties are multiplied by state -enacted property type class
rates and converted to tax capacity values. The total of all the tax capacity in the
city is aggregated and adjusted as follows:
• Reduction for the city's fiscal disparities contribution (the contribution to
the fiscal disparities pool is equal to 40 percent of the growth in
commercial, industrial, and public utility value since the base year of 1971
for the Twin Cities seven county metropolitan area)
• Reduction for tax increment financing (TIF) tax capacity (the city has no TIF
districts, and therefore no reduction)
• Addition for the city's fiscal disparities distribution (The tax capacity
contributed to the pool is based on a distribution index. This index
compares each city's total market value per capita to the average market
value per capita for all cities and towns in the seven counties. Cities that
have relatively less market value per capita receive a relatively larger
distribution from the pool than cities with greater market value wealth per
capita)
1-4
The resulting adjusted net tax capacity is directly used in determining the city's
property tax rate. The city's total tax capacity decreased 5.1Q/0 from $13,596,722 in
2010 to $12,903,233 (09/08/10 Washington County estimate) in 2011. The city's
adjusted net tax capacity decreased 4.4% from $13,420,324 in 2010 to $12,832,416
(09/08/10 Washington County estimate) in 2011. See Chart 1B for the city's
historical tax capacity trend.
$20,000,000
$16,000,000
$12,000,000
$8,000,000
$4,000,000
so
1-4—Total Tax Capacity
1—al—Adjusted Net Tax Capacity
Chart 1B
TAX CAPACITY
2007
12,714,823
12,598,309
2008
12,953,783
12,881,137
2009
13,602,078
13,695,403
2010
13,590,722
13,420,324
2011
12,903,233
12,832,416
Once the city council has identified anticipated city revenues and expenditures, it
can develop a budget. The fundamental premise in implementing a budget is to
have total anticipated expenditures balance with total anticipated revenues. Cities
in Minnesota generally have only one source for tax revenue --the property tax.
Therefore, money not available from other revenue sources will need to be raised
through the property tax. After listing all the anticipated non -property tax
revenues, the city subtracts the total from the anticipated expenditures, which
results in the property tax levy.
For budget years 2009-2011, the Minnesota state legislature has imposed levy
limits on cities with populations greater than 2,500. For 2011, the City of Lake
Elmo's levy limit was determined by the Minnesota Department of Revenue to be
$2,409,867. Various additional levies are allowed under the levy limit legislation,
most notably including debt service levies.
For 2010, Minnesota's governor used an unallotment process to assist in balancing
the state's budget, which was subsequently ratified as a cut to cities by the state
legislature. As a result, the City of Lake Elmo will not receive an estimated $37,518
of the market value homestead credit (MVHC: an individual property tax credit
reducing the city's property tax levy collections and formerly reimbursed to the city
by the state) due in 2010, and an estimated $37,518 of the MVHC due in 2011. The
City is allowed to recover the MVHC unallotments for both 2010 and 2011 outside
of levy limits for property taxes payable in 2011.
1-5
For 2010, the city's total property tax levy includes the following individual levies:
• General Fund Levy: $2,409,867 (equivalent to the levy limit)
• 2010 MVHC Ratified Unallotment Recovery: $37,518
• 2011 MVHC Cut Recovery: $37,518
• 2004 G.O. Capital Improvement Plan Bonds: $140,000
• 2006 G.O. Equipment Certificates of Indebtedness: $56,118
• 2009B G.O. Improvement Bonds: $50,544
• 2010A G.O. Improvement Bonds: $67,994
The overall 2011 property tax levy of $2,789,559 is 1.7% higher than the 2010 total
levy of $2,743,346. The general fund levy of $2,484,903 for 2011 (including market
value homestead credit unallotmenticut recovery levies) is 2.9% higher than the
2010 overall general fund levy of $2,415,630. See Chart 1C for the city's historical
property tax levy trend.
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
General Fund Levy
s— Total Lew
4
2007
2,051,847
2,428,600
Chart 1C
PROPERTY TAX LEVY
2006
2,221,488
2,598,000
1
-4
2009
2,332,130
2,70E1,293
a
2010
2,415,630
2,743,346
•
2011
2,484,903
2,789,559
The city's local property tax capacity rate is calculated as follows:
• The total property tax levy is reduced by the fiscal disparities portion of the
levy (based on the fiscal disparities distribution amount multiplied by the
prior year city local property tax capacity rate)
• The resulting local portion of the levy is divided into the total adjusted net
tax capacity of the city to determine the local property tax capacity rate
For 2011, the city's local property tax capacity rate is estimated to be 21.826%, as
compared to 20.479% for 2010. This results in an estimated 6.6% increase in the
local tax rate from 2010 to 2011. For individual homestead properties with no
change in market value from 2010 to 2011, this correlates to a 6.6% increase in
local property taxes. For individual homestead properties with a decrease in
market value of 6.2% (the median value homestead change per Washington
County) from 2010 to 2011, a OM% change in local property taxes is projected. See
Chart 1D for the city's historical local tax capacity rate trend.
1-6
Chart 1D
CITY LOCAL TAX CAPACITY RATE
40.000% -
30.000% -
20.000%
10.000%
0.000% -
--o—Generol Fund Local Tax Capeclly Rate
—a—Total Local Tex CapacIly Rate
MI--
2007
16,284%
19,274%
4
2008
17.574%
20.553%
2009
17.118%
19.878%
-4
2010
18.033%
20.479%
4
2011
19.442%
21.826%
1-7
THIS PAGE INTENTIONALLY BLANK
GENERAL FUND SUMMARY
PURPOSE:
The general fund (a type of governmental fund) is the chief operating fund of the
city and is used to account for all financial resources except those required to be
accounted for in another fund. Activities accounted for in the general fund include
general government, public safety, public works, and culture and recreation.
An annual appropriated budget is adopted during the year for the city's general
fund.
BASIS OF ACCOUNTING & BUDGETING:
The measurement focus for the general fund is on a current financial resources
basis, where the aim of a set of financial statements is to report the near -term
(current) inflows, outflows, and balances of expendable financial resources. The
fund balance is considered a measure of expendable resources.
The general fund uses the modified accrual basis of accounting, under which
revenues are not recognized until they are measurable and available, and
expenditures are recognized in the period in which governments in general
normally liquidate the related liability rather than when that liability is first incurred
(if earlier).
The basis of budgeting is consistent with accounting principles generally accepted
in the United States of America.
FUND HIGHLIGHTS:
Overall 2011 general fund expenditures and transfers out are budgeted at
$2,919,223, or a 2.5% increase from the 2010 general fund budget. The 2011
general fund budget is considered "balanced", with overall general fund budgeted
revenues also at $2,919,223, or a 2.5% increase.
The general fund levy of $2,484,903 for 2011 (including market value homestead
credit unallotmenticut recovery levies) is 2.9% higher than the 2010 overall general
fund levy of $2,415,630.
The 2011 budget includes a 2% cost of living wage increase for employees.
2-1
City of Lake Elmo
Budget 2011
2009
Amended
Description Budget
GENERAL FUND SUMMARY
Revenues by Classification
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Buduet (07/31/101 Budget Change
Property Taxes/Franchise Fees $2,372,630 $2,307,867 $2,427,971 $1,237,758 $2,493,485 2.7%
Licenses and Permits $212,555 $225,164 $157,760 $132,078 $167,960 6,5%
Intergovernmental $145,025 $165,708 $126,250 $94,310 $126,249 0.0%
Charges for Services $11,850 $13,389 $7,900 $9,805 $10,400 31.6%
Fines $62,000 $54,052 $52,000 $35,538 $52,000 0.0%
Other $99,000 $123,039 $77,130 $9,031 $69,129 -10.4%
Total Revenues $2,892,063 $2,889,218 $2,849,011 $1,518,519 $2,919,223 2,5%
Other Flnancina Sources
Transfers In $0 $0 $0 $0 $0 N/A
Total Other Financing Sources $0 $0 $0 $0 $0 N/A
Total Revenues and Other Financing Sources $2,892,060 $2,889,218 $2,849,011 $1,518,519 $2,919,223 2.5%
Expenditures by Program
General Government $980,269 $929,955 $970,020 $524,113 $972,119 0,254
Public Safely $1,174,310 $989,080 $1,069,704 $257,416 $1,070,422 0.1%
Public Works $520,338 $430,833 $499,333 $256,839 $501,439 0,4%
Culture &Recreation $217,143 $165,643 $191,104 $132,397 $193,243 1,1%
Total Expenditures
Other Flnancina Uses
Transfers Out $349,735 $349,735 $118,860 $126,850 $182,000
Total Other Financing Uses $349,735 $349,735 $118,850 $126,850 $182,000 $1
Total Expenditures and Other Financing Uses $3,241,795 $2,864,247 $2,849,011 $1,297,614 $2,919,223 2.5%
Net Change in Fund Balance ($349,735) $24,971 $0 $220,905 $0 NIA
General Fund Balance
Fund Balance, Beginning of Year
Net Change In Fund Balance
$2,892,060 $2,514,511 $2,730,161 $1,170,764 $2,737,223 0.3%
$2,410,840 $2,410,840 $2,435,811 $2,435,811 $2,435,911 0.0%
($349,735) $24,971 $0 $220,905 $0 NIA
Fund Balance, Ending of Year $2,061,105 $2,435,811 $2,435,811 $2,656,716 $2,435,811
2-2
2011 General Fund Revenues by Classification
Fines_
1.8%
Charges for Services
0.4%
Intergovernmental
4.3%
Licenses and Permits
5.8%
Other
2.4%
Property
Taxes/Franchise Fees
85.4%
2011 General Fund Expenditures by Program
Culture & Recreation
7.1%
Public Works
18.3%
Public Safety
39.1%
General Government
35.5%
2-3
GENERAL FUND REVENUES
The modified accrual basis of accounting, as described in the general fund summary, is
used to record general fund revenues. The city has several sources from which it derives
revenue:
PROPERTY TAXES/FRANCHISE FEES: Taxes applied to all taxable property within
the city's boundaries are the primary revenue source for the city. This includes
current and delinquent property taxes and the fiscal disparities tax, which is based
on new commercial and industrial property valuation growth in the metropolitan
area. The city sets its property tax levy at a level (when combined with other
expected revenues) to adequately cover the general fund operating budget.
Franchise fees are collected from cable television providers.
LICENSES & PERMITS: Licenses and permits include revenues received from
businesses and occupations for activities conducted within the city, and primarily
consist of building permit and plan check fee revenues.
INTERGOVERNMENTAL: These are shared revenues generally received from the
state of Minnesota.
LGA: Local Government Aid was established in 1971 as a form of
property tax relief. The state uses a distribution formula to
calculate the upcoming year's LGA and notifies each city of its
share by August 1. The City's 2011 share amounts to $0,
MSA: Municipal State Aid is distributed through the state's highway
user distribution fund and is used for construction and
maintenance of city highways and streets.
Fire Aid: The city receives state aid for fire services which is passed
through to the Lake Elmo firefighter's relief association.
CHARGES FOR SERVICES: The city collects various administrative fees and
service revenues.
FINES: These are revenues received from penalties imposed for the violation of
laws or regulations.
OTHER: Other sources of revenue include investment income and miscellaneous
reimbursements and revenues.
OTHER FINANCING SOURCES: Transfers into the general fund (none scheduled
for 2011).
2-4
City of Lake Elmo
Budget 2011
Account Number
GENERAL FUND
Revenues
Property Taxes/Franchise Fees
101-000-0000-31010
101-000-0000-31010
101-000-0000-31010
101-000-0000-31010
101-000-0000-31010
101-000-0000-31010
101-000-0000-31020
101-000-0000-31030
101-000-0000-31040
101-000-0000-31910
101-000-0000-33620
101-000-0000-33622
Descriotton
Current Ad Valorem Taxes
2008 MVHC Unaliniment Recovery
2009 MVHC Unallotment Recovery
2010 MVHC Cut Recovery
2011 MVHC Cul Recovery
MVHC State Unatletment/Cut
Delinquent Ad Valorem Taxes
Mobile Home Tax
Fiscal Disparities
Penally & Interest on Taxes
Gravel Tax
Cable Franchise Revenue
Total Properly Taxes/Franchise Fees
Licenses and Permits
101-000-0000-32110
101-000,3000-32190
101-000-0000-32181
101-000-0000-32103
101 -000-0000-32184
101-000-0000-32210
101-000-0000-32220
101.000-0000-32230
101-000-0000-32231
101-000-0000-32240
101-000-0000-32250
101-000-0000-32260
101-000-0000-34104
Liquor License
VVastehauler License
General Contractor License
Huang Contractor License
Blacklopping Contractor License
Building Permits
Heating Permits
Plumbing Permits
Sewer Permits
Animal License
Utility Permits
Burning Permit
Plan Check Fees
Total Licenses and Permits
Intergovernmental
101-000-0000-33401
101-000-0000-33402
101-000-0000-3341 5
101-000-0000-33420
101-000-0000-33422
101-000-0000-33426
101-000-0000-33621
Local Government Aid
Homestead Credit Ald
MSA - Maintenance
Slate Fire Ald
P ERA Aid
Miscellaneous State Grants
Recycling Grant
Total Intergovernmental
Charges for Services
101-000-0000-34103 Zoning & Subdivision Fees
101-000-0000-34105 Sale of Copies, Books, Maps
101-000-0000-34107 Assessment Searches
101-000-3000-34109 Clean Up Days
101-000-0000-34111 Cable Operation Reimbursement
Total Charges for Services
Fines
101-000-0000-35100 Fines
Total Fines
Other
101-000-0000-36200 Miscellaneous Revenue
101-000-0000-36210 Interest Earnings
101-000-0000-36230 Donations
Total Other
Total Revenues
Other Financing Sources
101-000-0000-39200 Transfer In
Total Other Financing Sources
Total Revenues and Other Financing Sources
2009
Amended
Budget
2009
Actual
2010
Budget
2010
Year -to -Date
[07731/10)
2011
Preliminary
Budget
2010
to 2011
Change
$2,332,130 $2,046,100 $2,360,790 $1,072,260 $2,409,867 2,1%
$0 $0 $19,365 $0 $0 -100.0%
30 $0 $35,475 $0 $0 -100.0%
$0 $0 so $0 $37,516 NIA
$0 $0 $0 $0 $37,518 NIA
$0 $0 ($33,769) $0 ($37,516) NIA
$0 $48,142 $0 $35,192 $0 N/A
$8,000 $7,820 $8,000 $1,590 $8,000 0.0%
$0 $163,791 $0 $90,493 $0 N/A
$0 $2,110 30 $2,856 $0 N/A
$2,500 $2,986 $3,100 $0 $3,100 0.0%
$30,000 $34,916 $35,000 $35,367 $35,000 00%.
$2,372,630 $2,307,867 $2,427,971 $1,237,768 92,493,48.5 2.7%
$7,200 $7,200 $7,200 $750 $7,200 0.0%
$500 $1,365 $1 ,o0o $230 $1,000 0,0%
$1,500 $3,060 51,800 $3,250 $2,000 11,1%
$795 $60 $200 $0 $100 -60.0%
$60 $0 $60 $0 $60 0.0%
$140,000 $139,825 $100,000 $80,187 $110,000 10,0%
54,600 310,209 $3,000 54,971 $3,000 0,0%
$4,500 $5,664 $3,000 $3,781 $3,000 0.0%
$1,500 $371 $500 $561 $500 0,0%
52,000 $2,121 $2,000 $2,737 $2,100 5,001
$4,000 $17,573 $6,000 $4,520 $6,000 0.43%
$1,000 $1,065 $1,000 $1,060 $1,000 0,0%
945.000 $36,653 $32,000 $30,032 $32,000 0.0%,
$212,555 $225,164 $157,760 $132,078 $167,960 6,5%,
$0 $0 $0 $0 $0 MA
$0 $6,015 $0 $0 $o NIA
$67,275 $86,797 $68,500 $77,347 $68,500 0,0%
$60,000 $36,217 $40,000 So $40,000 0,0%
$2,750 $2,749 $2,750 $1,375 $2,749 0.0%
$0 $16,454 $0 $0 $0 N/A
$15,000 $15,476 $15,000 $15,588 516.000 0.0%
$145,025 $165,708 $126,260 $94,310 5120,249 0.0%.
$4,000 $6,471 $1,000 $4,370 $4,000 300.0%
$300 $204 $300 $72 $200 -33.3%
$150 $391 $200 $255 $200 0.0%
$5,000 $4,367 84,000 $3,425 54,0130 0.0%
$2,400 $1,956 $2,400 51,683 $2,000 -16.7%.
$11,850 $13,369 $7,900 $9,805 510,400 31.6%
$52,000 854,062 552,000 $35,538 $52,000 0.0%.
$52,000 354,052 $52,000 $35,638 $52,000 0,001.
$18,000 $41,827 $17,133 $1,008 $11,129 -35.0%
$80,000 $72,711 $60,000 so 850,000 -16.7%
$0 $8.500 $0 $3,022 $6,000 NIA
$98,000 $123,038 $77,130 $9,031 $69,129 -10.401.
$2.892,060 $2,889,218 $2,849 ol i 51,518,519 $2,919,223 2,5%
$0 $0 $0 $0 $0 N/A.
$0 $0 $0 $0 $0 N/A
$2,892,060 52.889,218 $2,849011 91,518,519 $2,919,223 2,5%
2-5
GENERAL FUND EXPENDITURES
The modified accrual basis of accounting, as described in the general fund summary, is
used to record general fund expenditures. The city expends its general operating budget
in the following general activities:
GENERAL GOVERNMENT: This category includes the general costs for
administration of city government. Subdivisions include:
Mayor & Council
Administration
Elections
Communications
Finance
Planning & Zoning
Engineering Services
City Hall
PUBLIC SAFETY: These expenditures are for the protection of the general public,
including police and fire protection, building inspection, and costs for
prosecutions. Subdivisions include:
Police
Prosecution
Fire
Fire Relief
Building Inspection
Emergency Communications
Animal Control
PUBLIC WORKS: This department maintains the city public works, including
buildings, grounds, and streets. Subdivisions include:
Public Works
Streets
Ice and Snow Removal
Street Lighting
Recycling
Tree Program
CULTURE & RECREATION: This department maintains the city parks and park
buildings. The lone subdivision is:
Parks & Recreation
TRANSFERS OUT: Transfers are scheduled from the general fund to various other
city funds.
2-6
City of Lake Elmo
Budget 2011
Department
Number
Description
2009
Amended
Budget
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Budget 107/31/10) Budget Change
GENERAL FUND
Expenditures by Program & Department
General Government
1110 Mayor & Council $33,992 $32,924 $33,992 $14,927 $33,992 0.0%
1320 Administration $466,192 $427,620 $469,515 $250,257 $474,298 1.0%
1410 Elections $1,000 $1,101 $11,950 $996 $1,350 -88.7%
1450 Communications $56,364 $47,023 $55,317 $27,433 $53,263 5.3%
1520 Finance $107,121 $111,037 $105,876 $92,971 $108,061 2,116
1910 Planning & Zoning $202,657 $211,277 $182,620 $92,406 $136,600 2.2%
1930 Engineering Services $72,000 $55,402 $70,000 $26,065 $70,000 0.0%
1940 City Hall $40,943 $43,573 $40,760 $18,978 $39,475
Total General Government $980,269 $929,955 $970,020 $524,113 $972,119 0.2%
Public Safety
2100 Police 9466,958 $470,605 $474,935 $0 $483,765 1.9%
2150 Prosecution $55,000 $44,663 $51,000 $22,933 $51,000 0.016
2220 Fire $390,930 $339,655 3377,855 3177,720 $375,704 -0.6%
2250 Fire Relief $60,000 $36,217 $57,864 $1,000 $47,175 -18,5%
2400 Building Inspection $188,580 $86,392 $95,200 $45,957 $97,428 2.3%
2500 Emergency Communications $0 $0 SO $5,250 $2,500 N/A
2700 Animal Control $12.850 $10,345 $12,850 $4,554 $12,350 0.0%,
Tow Public Safety $1.174,310 $988,080 $1,069,701 $257,416 $1,070,422 0.1%,
PublicWorks
3100 Public Works
3120 Streets
3125 Ice & Snow Removal
3160 Street Lighting
3200 Recycling
3250 Tree Program
Total Public Works
$324,978 $266,573 $306,333 $156,202 $297,939 -2 7%
$78,860 $49,306 $30,500 $22,083 $78,000 -3 1%
$63,500 $64,416 $53,500 959,407 $76,000 19.7%
$24,000 $22,459 $24,000 $11,209 $24,000 0.0%
$15,060 $10,196 $15,000 $944 $15,000 0.0%
$14.000 $17,882 $10,000 $6,988 610,500 5.0%
$520,338 $430,833 $499,333 $256,839 $501,439 0,416.
Culture & Recreation
5200 Parks & Recreation $217,143 $165,643 $191,104 $132,397 $193,243 1.1%
Total Culture 8. Recreation $217,143 $165.643 $191,104 $132,397 $193.243 1.1%
Total Expenditures $2,892,060 $2,514,511 $2,730,161 $1.170,764 $2,737,223 0,3%,
Other Financing Uses
Transfers Out $349,735 9349,736 $115,850 $126,850 $182,000 53.1%,
Total Other Financing Uses $349,735 $349,735 $118,850 $126,850 $182,000 53.1%
Total Expenditures and Other Financing Uses $3,241,795 $2,864,247 $2,849,011 $1,297,614 $2,9 ,223 2.5%
Expenditures by Classification
Personnel Services $1,306,897 $1,034,210 $1,171,776 $594,832 $1,175,324 0.3%
Supplies $183,830 $133,048 $181,400 $93,135 2188,300 3.816
Other Services and Charges $1,101,333 $1,347,253 $1,376,955 $492,797 $1,373,599 -0,2%
Capital Outlay $0 $0 $0 $0 $0 N/A.
Total Expenditures $2,892,060 $2,514,511 $2,730,161 $1,170,764 $2,737,223 0,3%
Transfers Out $349,735 9349.735 $118,850 9126,860 $182,000 53,1%
Total Expenditures and Other Financing Uses $3,241,795 $2,864,247 $2,849.011 $1,297,614 $2,919,223 2,5%
2-7
BUDGETARY OBJECTIVE:
The city council is the legislative branch of city government and is responsible for
the establishment of policies and the adoption of local laws. It appoints the city
administrator and members of various advisory commissions. The city operates
under Minnesota Statute -Chapter 412 (the Plan A form of government), which gives
the council responsibility for policy decisions and legislative activity, but
delegates the administrative duties to the city administrator.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Part -Time Salaries (41030) This item includes the part-time salaries for the mayor
and four council members.
Dues & Subscriptions (44330) Includes expenditures for memberships and dues,
including the League of Minnesota Cities (LMC), Metro Cities, Minnesota Mayor's
Association, and the Association of Metropolitan Municipalities.
Conferences & Training (44370) Training and conferences including the newly
elected officials League of Minnesota Cities (LMC) conference, the annual LMC
conference, and other training opportunities for city leaders.
2-8
City of Lake Elmo
Budget 2011
Account Number
1110
Personnel Services
Descriution
Mayor & Council
2009
Amended 2009
Budget Actual
2010 2011 2010
2010 Year•to-Date Preliminary to 2011
Budget r07/31/101 Budget Change
101-410-1110-41030 Part -lime Salaries $18,435 $16,435 $16,435 $8,218 $16,435 0.0%
101-410-1110-41220 FICA Contributions $1,019 $922 $1,019 $509 $1,019 0.0%
101-410-1110-41230 Medicare Contributions $238 $216 $238 MO $238 0.0%
Total Personnel Services $17,692 $17,573 $17 692 $8,846 $17,692 0.0%
Other Services and Charges
101-419-1110-43110 Mileage $1,000 $586 $1,000 SC $1,000 0.0%
101-410-1110-44300 Miscellaneous $2,000 $3,350 $2,000 $518 $2,000 0.0%
101-410-1110-44330 Cues & Subscriptions $9,600 $9,939 $9,800 $3,987 $9,800 0.0%
101-410-1110-44370 Conferences 0 Training $3,500 $1,477 $3,500 $1,576 $3,500 0.0%.
Total Other Services and Charges $16,300 $15,351 $16,340 $6,081 $16,300 0,0%,
1110 Total Mayor & Council $33,992 832,924 $33,992 $14,927 $33,992 0.0%
2-9
11,
AD IN STRATION 20
BUDGETARY OBJECTIVE:
II I
The administration department administers city government within the guidelines
and policies established by the city council, while advising the council on policy
matters. It includes general expenditures associated with employees who manage
the day to day operations of administration including answering questions, issuing
dog licenses, responding to questions about city business, taking meeting
minutes, organizing and printing agenda information, and a variety of activities. It
also covers civil legal matters, the city's assessor, and various insurance costs.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Full -Time Salaries (41010) See Appendix 1 for the personnel compensation
distribution.
Office Supplies (42000) This represents administrative office and other supply
expenditures.
Legal Services (43040) Contracted expenditures for the provision of civil legal
services for the city.
Assessing Services (43100) Contracted expenditures for the provision of assessing
services for the city.
Postage (43220) General office and administrative postage for mailings.
Mileage (43310) Reimbursement of administration employee mileage costs.
Insurance (43610) The premiums for municipal liability, property, crime, and public
employee (administrative) bonds are included here.
Dues & Subscriptions (44330) Includes expenditures for administrative
memberships and dues.
Conferences & Training (44370) Expenditures for conferences & schools, meetings,
and training are included here.
2-10
City of Lake Elmo
Budget 2011
Account Number
Descrlotion
1320 Administration
Personnel Services
101-410-1320-41010
101-410-1320-41210
101-410-1320-41215
101-410-1320-41220
101-410-1320-41230
101-410-1320-41300
101-410-1320-41510
Full -lime Salaries
PERA Contributions
ICMA Employer Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Total Personnel Services
Supplies
101-410-1320-42000 Office Supplies
101-410-1320-42030 Printed Forms
Total Supplies
Other Services and Charge
101-410-1320-43040
101-410-1320-43100
101-410-1320-43220
101-410-1320-43310
101-410-132043510
101-410-1320-43610
101-410-1320-44300
101-410-1320-44330
101-410-1320-44350
101-410-1320-44370
101-410-1320-44380
Legal Services
Assessing Services
Postage
Mileage
Legal Publishing
Insurance
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Staff Development
Total Other Services and Charges
1320 Total Administration
2009
Amended
Budget
2009
Actual
2010
Budget
2010
Year -to -Date
(07/31110)
2011
Preliminary
Budget
2010
to 2011
Change
$225,913 $206,949 $220,753 $116,391 $221,094 0.2%
$15,249 $12,143 $15,453 $4,341 $8,634 -44.1%
$0 $1,791 $0 $3,799 $7,365 N/A
$14,007 $12,603 $13,687 $7,240 $13,708 0,2%
$3,276 $2,948 $3,201 $1,693 $3,206 0,2%
$31,685 $23,738 $36,680 $22,360 $38,682 5.5%
$2,212 $1,843 $1,741 $1,921 92,570 48154
$292,342 $262,015 $291,515 $159,754 $295,298 1.3%
$8,000 $5,852 $8,000 $2,034 $7,500 -6.3%
$0 $819 $0 $458 $1,000 N/A,
Woo $6,671 $8,000 $2,491 $8,500 6.3%
$60,000 $45,882 $60,000 $26,966 $60,000 0.054
$44000 $44,200 $45,500 $14,000 $45,500 0.0%
$8,000 $3,500 $7,000 $2,000 $7,500 7.1%
94,000 $316 $3,500 $1,141 $3,500 0.0%
$0 $229 $0 $D SO N/A
$35,350 $39,301 $39,500 $38,563 $39,500 0 09'0
$5,000 $22,258 $6,000 $729 $6,000 00%
$4,000 $2,233 $4,000 $2,020 $4,000 0.0%
$0 $35 $0 $0 $0 N/A
$3,500 $902 $3,500 $2,499 $3,500 0.0%
$2,000 $0 $1,000 $125 $1 ,coo 0.0%
$165,850 $158,934 $170,000 $88,042 9170,500 0.354.
$406,192 $427,020 $469,515 $250,287 $474,298 1.0%
2-11
ELECTIONS 4 0)
BUDGETARY OBJECTIVE:
The elections department provides elections services including establishing
polling places, hiring election judges, conducting elections, and tabulating ballots.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Part -Time Salaries (41030) This line item varies with whether there is a local
election or a general election. In 2011, an election is not projected.
2-12
City of Lake Elmo
Budget 2011
Account Number Description
1410 Elections
Personnel Services
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to 2011
Budget Actual Budget (07/31/101 Budget Change
101-410-1410-41030 Part-time Salaries $0 $0 $10,000 $0 $0 -100.0%
101-410-1410-41220 FICA Contributions $0 $0 $0 $0 $0 NIA
101-410-1410-41230 Medicare Contributions $0 $0 $0 $0 $0 NIA,
Total Personnel Services $0 $0 . $10,000 $0 $0 -100,0%,
Supplies
101-410-1410-42000 Office Supplies
101-410-1410-42030 Printed Forms
$0 9161 $250 $56 $0 -100.0%
$0 $0 $350 $0 $0 -100.0%
Total Supplies $0 SW $800 $56 $c .100.0%
Other Services and Charges
101-410-1410-44300 Miscellaneous $1,000 $940 $1,350 $940 $1,350 0.015
101-410-1410-44370 Conferences & Training $0 $0 $0 $0 $0 N/A.
Total Other Services and Charges $1,000 $940 $1,350 $940 $1,350 0,014,
Capital Outlay
101-410-1410-45800 Other Equipment $0 $0 $0 $0 $0 NIA
Total Capital Outlay $0 $0 $0 $0 $0 N/A,
1410 Total Elections $1,000 $1,101 $11,950 $995 $1,350 -88.7%
2-13
CO UN 450)
BUDGETARY OBJECTIVE:
The communications department is responsible for informing city residents of
municipal activities and operations through the provision of electronic, video, and
print communication services. This includes public notices, city newsletters, web
access, and cable television broadcasts.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Full -Time Salaries (41010) See Appendix 1 for the personnel compensation
distribution.
Newsletter (43090) The city publishes a newsletter for city residents and may send
out miscellaneous communications during the year.
Information Technoloav/Web (43180) Expenditures for the maintenance of the
city's information technology, including outsourced web access, hardware
support, and software support.
Public Notices (43610) Costs associated with public notices of municipal meetings
and affairs.
Cable Operation (43620) Expenditures related to cable television broadcasts of
municipal meetings.
2-14
City of Lake Elmo
Budget 2011
Account Number
1450
Personnel Services
101-410-1450-41010
101-410-1450-41210
101-410-1450-41220
101•410-1450-41230
101-410-1450-41300
101-410-1450-41510
Description
Communications
Full-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Total Personnel Services
Other Services and Charges
101-410-1450-43090 Newsletter
101-410-1450-43180 Information Technology/VVels
101-410-1450-43510 Public Notices
101-410-1450-43620 Cable Operations
Total Other Services and Charges
1450 Total Communications
2009
Amended
Budget
2009
Actual
2010
Budget
2010
Year -to -Date
(07/31/1D)
2011
Preliminary
Budget
2010
to 2011
Change
$14,060 $7,888 $10,920 $3,696 811,139 2.0%
$949 9632 $784 $258 $808 5.854
$872 $489 $677 $229 $691 2.154
$204 $114 $158 $54 $162 2.554
$0 $0 SO $0 $0 NIA
$779 $649 $398 9430 $583 41.5%
$16,864 $9.672 $12.917 $4.668 913 363 3 5%
$3,500 98.036 $5,400 $2,395 $5,400 0.0%
$27,000 $25,345 $29,000 $17,796 $31,500 8.654
$5,060 $820 $4,000 $676 $4,000 0,054
84,000 $3,149 $4,000 $1.948 84.000 0.0%
839,500 $37,351 $42,400 $22,815 $44,990 5.9%
$56,364 $47,023 $55,317 $27,4E13 $58,253 5.3%
2-15
BUDGETARY OBJECTIVE;
The finance department assists with the preparation of the city's annual budget and
administers the budget throughout the year. Other responsibilities include management of
the city's accounting, investments, and insurance coverage, preparing the city's annual
financial statements, and general financial management services. The city's financial
management services are contracted for financial oversight with a recognized public
accounting and auditing firm to bring its finances into conformance with government best
practices as recommended by the city's auditor. The city also contracts for financial
services for processing and reporting the payroll, accounts payable, and utility billing.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Full -Time Salaries (41010) See Appendix 1 for the personnel compensation
distribution.
Audit Services (43010) Annual independent financial statement audit services are
included here.
Contract Services (43150) Includes expenditures for financial consulting services
and outsourced accounting services, including accounts payable, payroll, and
utility billing.
2-16
City of Lake Elmo
Budget 2011
Account Number
1520
Personnel Services
101-410-1620-41010
101-410-1520-41210
101-410-1520-41220
101-410-1520-41230
101-410-1520-41300
101-410-1520-41420
101-410-1520-41510
Description
Finance
Full-tirne Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Unemployment Benefits
Workers Compensation
Total Personnel Services
Supplies
101-410-1520-42000 Office Supplies
101-410-1520-42030 Printed Forms
Total Supplies
Other Services and Charges
101-410-1520-43010
101-410-1520-43150
101.410-1520-43310
101-410-1520-44300
101-410-1520-44330
101-410-1520-44350
101-410-1520-44370
Audit Services
Contract Services
Mileage
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Total Other Services and Charges
2009
Amended
Budget
$36,134
$2,439
$2,240
$624
$4,052
$0
$182
2099 200
Actual Budoet
$34,191
$2,308
$2,107
$493
$1 ,477
$0
$152
$34,060
$2,384
$2,112
$494
$3,015
$0
$151
$45,571 $40,727 043,129
$500
$0
$500
$0
$0
$0
$500
$0
$500
2010
YearAo.Date
107131/101
$19,126
$1,337
$1,170
$276
$2,474
$0
$176
2011
Preliminary
Budget
$34,741
$2,519
$2,154
$504
$4,114
$0
$279
$24.557 $44,311
$0
$0
$0
$500
$0
$500
828,000 $27,920 $29,500 $21,000 $29,500
$30,000 $39,417 $30,000 544,756 $30,000
$400 $0 $250 $0 $250
52,009 52,972 52,900 $2,646 $3,000
$100 $0 $100 $0 $100
$200 $0 $100 $0 $100
$359 $o $300 $0 $300
$61,050 $70,310 $62.260 $68,404 $63,250
1520 Tolol Finance $107,121
2010
to 2011
Change
2.0%
5.7%
2,0%
2.0%
5.1%
N/A
73 3%
2.7%
0.0%
N/A,
0.0%
0,0%
0.0%
0.0%
50.0%
0.0%
0.0%
0.0%
N/A
1.0%
$111,037 $105,676 $92,971 $106,091 2,154
2-17
I I I
PLANNING &ZONING
BUDGETARY OBJECTIVE:
This department processes all land use, building, and development requests. In
addition to performing land use and zoning code analysis/enforcement, staff
assists the city council and serves as liaison to the city planning commission.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Full -Time Salaries (41010) See Appendix 1 for the personnel compensation
distribution.
Comprehensive Planning (43020) Expenditures for contracted comprehensive
planning services.
Engineering Services (43030) Expenditures for contracted engineering services
related to planning and zoning.
Contract Services (43150) Expenditures for contracted planning and design
services and miscellaneous planning review.
2-18
City of Lake Elmo
Budget 2011
Account Number Oescriotion
1910 Planning & Zoning
Personnel Services
101.410-1910-41010 Full-time Salaries
101-410-1910-41210 PERA Contributions
101-410-1910-41220 FICA Contributions
101-41 0-191 0-41230 Medicare Contributions
101-410-1910-41300 Health/Dental Insurance
101-410-1910-41510 Workers Compensation
Total Personnel Services
Supplies
101-410-1910-42000 Office Supplles
101-410-1910-42030 Printed Forms
Total Supplles
Other Services and Charges
101-410-1910-43020
101-410-1910-43030
101 -41 0-1 910-43040
101-410-1910-43150
101-410-1910-43310
101410-1910-44300
101-410-1910-44330
101-410-1910-44350
101-410-1910-44370
Total Other Services
1910
Comprehensive Planning
Engineering Services
Legal Services
Contract Services
Mileage
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
and Charges
Total Planning & Zoning
2009
Amended
Budget
$115,512
$7,797
$7,162
$1,675
$25,979
$582
$158,707
2009
Actual
$103,261
$6,953
$8,139
$1,436
$19,608
$485
$137,882
2010
Budget
$102,265
$7,159
$6,340
$1,483
$25,138
$485
$142,870
2010
Year-ta.Date
(07131110)
$54,334
$3,614
$3,233
$756
$12,292
$526
$74,755
2011
Preliminary
Budget
2010
to 2011
Change
$104,312 2.0%
$7,563 5.6%
$6,467 20%
$1,513 2,0%
$26,487 5.414
$8313 72.8%
$147,180 3.0%,
$2,750 $119 $2,000 $88 $1,000 -50.0%
$0 $22 $0 $0 $0 NIA
$2,750 $141 $2,000 $88 $1,000 -50.0%,
$20,000
$8,000
$0
$10,000
$1,000
$500
$500
$0
$1,200
$41,200
$2,186
$33,632
$1,177
$34,334
$0
$123
$305
$212
$1,285
$73,253
$15,000
$10,000
$0
$10,000
$500
$500
$500
$250
$1,000
$37,750
$0
$13,909
$0
$2,415
$9
$19
$495
$0
$725
$17,563
$20,000 33.3%
$10,000 0.0%
$0 N/A
$5,000 -50.0%
$500 0.0%
$500 0.014
$750 50.0%
$250 0.0%
$1,500 50.0%
$38,500 2.0%.
$202,657 $211,277 $182,620 $92,405 $196,680 2.2%
2-19
ENGINEERING SERVICES(19 0)
II 1111
BUDGETARY OBJECTIVE:
The engineering department addresses concerns related to general engineering
inquiries and issues.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Engineering Services (43030) In addition to managing the City's public
infrastructure (transportation/streets, water, sanitary sewer, and storm
sewer/surface water systems), the engineering department works as an extension
of City staff to provide day-to-day municipal engineering services.
The engineering department addresses all concerns related to general
engineering inquiries and issues.
The engineering department receives and addresses phone calls, City Hall
counter visits, and emails from residents, agencies, City staff, and City
Council.
Tasks and coordination are provided for all the various City projects that
require engineering support.
Meetings are attended (as necessary) with residents, internal staff,
agencies, developments, the Park Commission, the Planning Commission,
and the City Council.
City engineering standards are developed, maintained, and enforced for
public infrastructure.
City Ordinances are updated, reviewed, and improved as necessary.
City mapping is updated, maintained, created, and distributed.
Record drawings are managed and distributed upon request.
Right of way permits are reviewed and managed by the engineering
department.
Support and assistance is provided to the building, planning, and public
works departments.
o This includes permit reviews, application reviews, development
assistance, and maintenance support for City assets.
2-20
City of Lake Elmo
Budget 2011
Account Number Description
1930 Engineering Services
Other Services and Charges
101-410-1930-43030 Engineering Services
Total Other Services and Charges
1930 Total Engineering Services
2009 2010 2011 2010
Amended 2009 2010 Year.to-Date Preliminary to 2011
Budget Actual Budget (07/31/10) Budget Change
$72,000 $55,402 $70,000 $26,065 $70,000 0.056.
$72,000 $55,402 $70,000 $26,085 570,000 0.0%
$72,000 $55,402 $70,000 $26,085 $70,000 0.0%.
2-21
1111 1 1 1 11 11 11 11 1
CITY HALL (1940)
BUDGETARY OBJECTIVE:
The city hall department maintains the primary meeting and staff facilities. The
facilities are used by several community groups, organizations, city commissions,
elections, and for city council meetings.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Telephone (43210) Includes city hall and annex phone service and long distance
charges.
Electric Utility (43810) Includes city hall and annex electric service.
Repairs/Maintenance Building (44010) Maintenance and repairs on the city hall
building, annex, and grounds.
Repairs/Maintenance Eauioment (44040) Maintenance and repairs on equipment
used with the city hall, annex, and grounds.
2-22
City of Lake Elmo
Budget 2011
Account Number
1940 City Hall
Supplies
Description
101-410-1940-42110 Cleaning Supplies
101-410-1940-42230 Building Repair Supplies
Total Supplies
Other Services and Charges
101-410-1940-43210
101-410-1940-43810
101-410-1940-43840
101-410-1940-44010
101.-410-1940-44040
101-410-1940-44300
Total Other Services
1940
Telephone
Electric Utillly
Refuse
Repairs/Main, Contractual Bldg
Repairs/Maint Contractual Eqpt
Miscellaneous
and Charges
Total City Hall
2009
Amended
Budget
2009
Actual
2010
Budget
2016
Year -to -Date
(07/31/10)
2011
Preliminary
Budget
2010
to 2011
Change
$550 $765 $550 $280 $550 0,0%
$1,000 $6 $1,000 $160 $1,000 0,0%
$1,550 $771 $1,550 $440 $1,550 0.0%
$8,390 $7,941 $8,400 $4,284 $7,125 -15,2%
$12,221 $11,127 $12,600 $4,354 $12,500 0.0%
$1,782 $1,244 81,200 $518 $1,300 0.0%
$10,000 $14,551 $11,000 $7,758 $11,000 D.D%
$6,000 $7,784 05,000 $974 $5,000 0.0%
01,000 8164 $1,000 $670 $1,000 0.0%,
$39.393 $42,801 $39,200 $18.538 $37,925 -3,3%
$40,943 $43,573 $40,750 $18,978 $39,475 -3.1%,
2-23
BUDGETARY OBJECTIVE:
This department is responsible for protecting the health and public safety of the
city and its residents. Included are crime prevention activities and the
investigation and enforcement of ordinances and state statutes.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Law Enforcement Contract (43150) The City of Lake Elmo contracts for police
services from Washington County. Four full-time Washington County deputies are
assigned to the city.
2-24
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to 2011
Account Number Description Budget Actual Budget (07131110) Budget Change
2100 Police
Other Services and Charges
101-420-2100-43150 Law Enforcement Contract $466,950 $470,805 $474,035 $0 $483,765 1.9%
Total Other Services and Charges $466,950 $470,805 $474,936 $0 $493,765 1.9%.
2100 Total Police $466,950 $470,605 $474,935 $483,765 1.9%,
2-25
00,
PROSECUTION 21 0
BUDGETARY OBJECTIVE:
1 1 11 1111
This department handles the prosecution of legal offenders within the City of Lake
Elmo.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Attorney Criminal (43045) Contracted expenditures for the provision of prosecuting
legal services for the city.
2-26
City of Lake Elmo
Budget 2011
Account Number DescrintIon
2009 2010 2011 2010
Amended 2009 2010 Year-to•Date Preliminary to 2011
Budget Actual Budget (07/31/10) Budget Change
2150 Prosecution
Other Services and Charges
101.420-2150-43045 Attorney Criminal $55,000 $44,868 $51,000 $22,936 $51,000 0.0%
Total Other Services and Charges $55,000 $44,865 $51,000 $22,936 $51,000 0.0%,
2150 Total Prosecution $55,000 $44,868 $51,000 $22,93e $61,000 0.0%,
2-27
FIRE (2220)
BUDGETARY OBJECTIVE:
The fire department is a volunteer firefighting squad providing services to the City
of Lake Elmo.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Full -Time Salaries (41010) See Appendix 1 for the personnel compensation
distribution.
Part -Time Salaries (41030) Personnel costs for the volunteer firefighters are based
on an estimate of approximately 400 emergency response calls and 36
trainingsldrills during the year.
Fuel, Oil & Fluids (42120) Includes fuel and oil changes for firefighting vehicles.
Small Tools & Equipment (42400) Includes turnout boots, medical boots, 2 lock -box
systems, and 2 MDT for CAD.
Physicals (43050) Includes 17 annual physicals, 4 preplacement, 8 preplacement
psychiatric, 32 annual required fit tests, and 8 hepatitus B.
Radio (43230) Includes annual user fees, 4 pager replacements, and pager repair.
Vehicle Insurance (43630) Premiums for firefighting vehicles.
Electric Utility (43810) Includes fire building electric service.
Repairs/Maintenance Building (44010) Includes general fire building maintenance
and outlays for cleaning and rugs.
Repairs/Maintenance Equipment (44040) Includes the following:
• Annual safety/service inspections including truck, pump and pump test, and 6
month inspection
• Draeger SCBA's required annual inspections 28 units
• Bauer breathing air compressor required annual inspection
• Ladder tests and maintenance
• Fire extinguishers
Uniforms (44170) Includes uniforms for 8 new members and general replacement.
2-28
Conferences and Training. (44370) Includes the following:
• Firefighter 1, Firefighter II, and HazMat for 8 members
• First Respond for 8 members
• Quarterly EMS — Regions
• Quarterly Outside Instruction
• Sectionals for 6 members
• Line Officer Series for 10 members
• Conferences including MSFCA, MSFDA, FDIC, !AFC, VCOS
THIS PAGE INTENTIONALLY BLANK
City of Lake Elmo
Budget 2011
Account Number
2220
Personnel Services
101-420-2220-41010
101-420-2220-41030
101-420-2220-41210
101-420-2220-41220
101-420-2220-41230
101-420-2220-41300
101-420-2220-41420
101-420-2220-41510
Description
Fire
Full-time Salaries
Part-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Unemployment Benefits
Workers Compensation
Total Personnel Services
Supplies
101,-420-2220-42000
101-420-2220-42030
101-420-2220-42080
101-420-2220,12090
101-420-2220-42120
101-420-2220-42210
101-420-2220-42230
101-420-2220-42400
Office Supplies
Printed Forms
EMS Supplies
Fire Prevention
Fuel, Oil and Fluids
Equipment Paris
Building Repair Supplies
Small Tools & Equipment
Total Supplies
Other Services and Charges
101-420-2220-4305D
101-420-2220-43210
101-420-2220-43230
101-420-2220-43310
101-420-2220-43630
101-420-2220-43810
101-420-2220-43840
101-420-2220-44010
101-420-2220-44040
101-420-2220-44170
101-420-2220-44300
101-420-2220-44330
101-420-222044350
101-420-2220-44370
Physicals
Telephone
Radio
Mileage
Vehicle Insurance
Electric Utlllty
Refuse
Repairs/Maint Bldg
Repairs/Main! Eqpt
Uniforms
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Total Other Services and Charges
Capital Outlay
101-420-2220-45800 Equipment
'Total Capital Outlay
2220 Total Fire
2009
Amended
Budget
2009
Actual
2010
Budget
2010
Yea r4o-Date
037/31/101
2011
Preliminary
Budget
2010
to 2011
Change
$65,758 $63,534 $63,803 $35,532 $64,701 1,4%
$110,000 $76,349 $110,000 $28,597 $100,000 -9,1%
$9,272 $8,932 $8,669 $4,859 $9,008 3.9%
$7,114 $4,969 $7,106 $1,906 $6,468 -9,0%
$2,548 $1,994 $2,520 $910 $2,358
$16,358 813,441 $15,855 $9,508 $15,722 5.5%
$0 $552 $0 $0 $0 NM
$12,369 $10,407 $10 575 $12,472 $15,892 50.3%
$223,449 8150,1e0 $218,526 893,703 $215,179
$1,500 $420 $1,500 $320 $1,000 -33.3%
$0 $0 $0 $0 $0 N/A
$1,200 $2,490 $1 ,200 $0 $1,200 0.0%
$3,000 $97 01,000 $27 $3,000 0.0%
011,500 $10,299 $11,500 $4,641 $10,000 -13.0%
$0 $390 $0 $0 $0 N/A
$0 $0 $0 $0 $0 N/A
$12,020 $9,343 $10,000 $5,115 $10,000 0.0%
$20,220 $23,038 $27,200 $10,103 $25,200 -7.434
$7,829 $6,247 $7,550 $594 $9,250 22.531,
05,500 $4,458 $5,100 $2,153 $5,000 -2.0%
$16,960 $15,692 $19,920 $7,915 $18,500 -7.134
$600 $579 $600 $570 $600 0.0%
$17,648 $14,472 $15,475 $13,980 $15,475 0.0%
$13,900 $10,380 $13,900 $5,763 $12,500 -10.1%
$1,198 $547 $1,000 $228 $1,000 0.0%
$11,000 $10,195 $10,000 $13,903 $11,000 10.D%
$25,555 $34,293 $26,907 $12,913 $25,000 -7.1%
$7,700 $3,408 05,500 $1,213 $9,200 64 3%
$2,000 $10,539 $2,800 $803 $1,500 -46.4%
$2,971 $3,320 $2,200 $1,264 $3,300 50.0%
$400 $1,347 0850 $759 81.000 17.6%
825.000 $20,958 $20,225 $11,496 $22,000 8.834
$138,261 $138,436 $132,127 $73,834 $135,325 2.434
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
0390630 $339 655 $377,855 $177,720 $375,704
2-31
N/A,
N/A,
-0,6%
BUDGETARY OBJECTIVE:
Each year in support Fire Relief Associations, the State of Minnesota makes a
payment of state fire aid to cities with fire departments. These funds are passed
through the city to the pension plan of the fire relief association.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Fire State Aid (44920) Fire aid projected to be received as a revenue by the city
from the State of Minnesota and passed through as an expenditure to the Lake
Elmo Fire Relief Association.
City Contribution (44925) Due to shortfalls in expected fire relief net assets and
state aid pass -through revenues, a required contribution of $7,175 from the city to
the fire relief is calculated for 2011.
2-32
City of Lake Elmo
Budget 2011
2009
Amended
Account Number Description Bridget
2250 Fire Relief
2010 2011 2010
2009 2010 Year•to•Date Preliminary to 2011
Actual Budoet (07/31/101 Budget Change
Other Services and Charges
101-420-2250-44920 Fire State Aid $80,000 $36,217 $40,000 $0 $40,000 0.0%
101-420-2250-44925 City Contribution $0 $0 $17,864 81,000 $7,175 -59.8%.
Total Other Services and Charges $60,000 $36,217 $57,864 $1,000 $47,175
2250 Total Fire Relief $00,000 $36,217 ___ $57,864 $1,000 $47,175
2-33
BUILDINGINSPECTION (2400)
BUDGETARY OBJECTIVE:
This department is responsible for inspections related to building, mechanical,
plumbing, and other city permits.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Full -Time Salaries (41010) See Appendix 1 for the personnel compensation
distribution.
Fuel, Oil and Fluids (42120) Includes fuel and oil changes for building inspection
vehicles,
Enaineerinc( (43030) Expenditures for utility permit contracted engineering
services.
City of Lake Elmo
Budget 2011
Account Number
2400
Personnel Services
101-420-2400-41010
101-420-2400-41210
101-420-2400-41220
101-420-2400-41230
101-420-2400-41300
101-420-2400-41510
Descrintion
Building Inspection
Full-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Total Personnel Services
Supplies
101-420,2400-42000 Office Supplies
101-420-2400-42030 Printed Forms
101-420-2400-42120 Fuel, Oil and Fluids
Total Supplies
Other Services and Charges
101-420,2400-43030
101-420-2400-43050
101-420-2400-43060
101-420-2400-43150
101,420-2400-43210
101-420-2400-43310
101-420-2400-43630
101 -420,2400-44040
101-420-2400-44120
101-420-2400-44170
101-420-240C-44300
101-420-2400-44330
101-420-240D-44350
101,420-2400-44370
Engineering
Plan Review Charges
Surcharge Payments
Inspector Contract Services
Telephone
Mileage
Insurance
Repairs/MalnlEgpl
Rentals - Building
Uniforms
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Total Other Services and Charges
Capital Outlay
101-420-2400-45800 Equipment
Total Capital Outlay
2400 Total Building Inspection
2009
Amended
13udeet
2009
Actual
$129,719 $58,602
$8,756 $3,952
$8,043 $3,576
$1,881 $836
$9,320 $7,537
$6,161 $5,134
$163,880 $79.637
$500 $83
4500 $0
$3,750 $0
$4,750 $133
$10,000 $1,504
$3,000 $0
$0 $0
$1,000 $2,060
$1,100 $412
4750 $11
$1,250 $1,025
$1,000 $912
$0 $0
$350 $0
$750 $239
$250 $175
$0 $0
$500 $335
$19,950 $0,872
$0 $0
$0 $0
$188,580 $85,392
2010
Budget
$59,740
$4,182
$3,704
$886
$9,015
$2,143
$72,650
2010
Year -to -Date
(07131110)
$32,463
$2,269
$1,979
$463
$5,183
$2,319
$44,676
2011
Preliminary
Budoet
2010
to 2011
Change
480,035 2.0%
$4,418 5.6%
$3,775 2.0%
$884 2.1%
$9,487 5.2%
$2,451 14.4%
$81,953 2.9%
$300 $0 $300 0.0%
$300 $0 $300 0,0%
$3,750 $0 $3,750 0.0%
$4,350 $0 $4,350 0.0%,
$5,000
$1,000
$0
$1,000
$500
$250
$1,000
$750
so
$300
$500
$200
$200
$500
$11,200
$0
$0
$2,264
$0
45,580
$175
$178
$0
$03
$385
$0
$0
$2,822
4100
$0
$155
$1,281
$0
SO
$95,200 $45,957
2-35
$5,000 0,0%
$1,000 0.0%
$0 NIA
$1,000 0.0%
$425 -15.0%
$250 o,o%
$1,000 0,0%
$750 0.000
$0 NIA
$300 0.0%
$500 0.0%
4200 0.0%
$200 0,0%
8500 0.000
$11,125
$0 NIA
$0 NIA
$97,428 2,3%
EMERGENCY CIO UN CAT ONS 2 00)
BUDGETARY OBJECTIVE:
This department is responsible for emergency communications within the City of
Lake Elmo.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Contract Services (43150) Contracted expenditures for Code Red services.
2-36
City of Lake Elmo
Budget 2011
Account Number
2500
Description
Emergency Communications
2009
Amended
Budget
Other Services and Charges
101-420-2500-43150 Contract Services $0
Total Other Services and Charges $0
2500 Total Emergency Communications $0
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Budaet 107/311101 Budaet Change
$0 $0 $5,250 $2,500 N/&
$0 $0 $5,250 $2,500 N/A
$0 $0 _ $5,250 $2,500 NiA,
2-37
ANVMAL CONTROL (2700)
BUDGETARY OBJECTIVE:
This department is responsible for animal control within the City of Lake Elmo.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Contract Services (43150) Contracted expenditures for animal control services
provided to the City of Lake Elmo.
2-38
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to 2011
Account Number Description Budget Actual Budget (07131/10.! Budget Change
2700 Animal Control
Supplies
101-420-2700-42030 Printed Forms $150 $0 $150 $0 $150 0,0%
Total Supplies $150 $0 $150 $0 $150 0,0%
Other Services and Charges
101-420-2700-43150 Contract Services $12,800 $10,346 $12,600 $4,554 $12,600 0.0%
101-420-2700-44300 Miscellaneous $100 $0 $100 $0 $100 0.0%
Total Other Services and Charges $12,700 $10,345 $12,700 $4,554 $12,700 0.0%
2700 Total Animal Control $12,850 $10,345 $12,850 $4,554 $12,850 0,0°6a,
2-39
PUBLIC WORKS (3100)
BUDGETARY OBJECTIVE:
This department is responsible for general public works, buildings, and related
maintenance. In 2009, departments for streets, ice and snow removal, and the
city's tree program were segregated from the public works department.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Full -Time & Part -Time Salaries (41010, 41030) See Appendix 1 for the personnel
compensation distribution.
Contract Services (43150) Expenditures for general public works, including line
locates.
Telephone (43210) Includes public works building phone service and long distance
charges.
Insurance (43630) Premiums for public works buildings, vehicles, and equipment.
Electric Utility (43810) Includes public works building electric service.
Repairs/Maintenance Equipment (44040) Maintenance and repairs on equipment
used for general public works.
Clean —Up Days (44380) Expenditures related to the city's annual clean-up days
program.
2-40
City of Lake Elmo
Budget 2011
Account Number
Description
3100 Public Works
Personnel Services
101-430-3100-41010
101-430-3100-41030
101-430-3100-41210
101-430-3100-41220
101-430-3100-41230
101-430-3100-41300
101-430-3100-41510
Full-time Salaries
Pad -time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Denial Insurance
Workers Compensation
Tolal Personnel Services
Supplies
101-430-3100-42000
101-430-3100-42120
101-430-3100-42150
101-430-3100-42210
101-430-3100.42230
101-430-3100-42400
Total Supplies
Office Supplies
Fuel, Oil and Fluids
Shop Materials
Equipment Parts
E3ullding Repair Supplies
Small Tools & Minor Equipment
Other Services and Charges
101-430-3100-43030
101-430-3100-43150
101-430-3100-43210
101-430-3100-43230
101-430-3100-43310
101-430-3100-43630
101-430-3100-43810
101-430-3100-43840
101-430-3100-44010
101-430-3100-44030
101.430-3100-44040
101-430-3100-44170
101-430-3100-44300
101-430-3100-44330
101-430-3100-44370
101-430-3100-44350
Engineering Services
Contract Services
Telephone
Radio
Mileage
Insurance
Electric Utility
Refuse
RepairsiMaint Bldg
Repairs/Maint Imp Not Bldgs
Repairs/MaInt Eqpt
Uniforms
Miscellaneous
Dues & Subscriptions
Conferences & Training
Clean-up Days
Total Other Services and Charges
Capital Outlay
101-430-3100-45800 Other Equipment
Total Capital Outlay
3100 Total Public Works
2009
Amended
Budget
2009 2010
Actual Budget
2010
Year -to -Date
(07/31,10)
2011
Preliminary
Budget
2010
to 2011
Change
$132,035 $121,982 $128,387 $86,896 $126,033 -1.8%
$12,950 SO $12,573 $0 $12,824 2.0%
$9,766 88,210 29,857 $4,676 $10,067 2.0%
$8,989 $7,229 $8,740 $3,957 $8,609 -1.5%
$2,103 $1,691 $2,044 $925 $2,013 -1.5%
$37,550 $28,126 $36,027 $21,572 $38,177 6.0%
$12,600 810,527 $11,600 $13,541 $13,945 21.3%
$216,013 $177,784 $209,138 $111,567 $211,669 1 2%
$500 $224 $500 $108 $500 0.0%
$0 $0 $0 $0 $0 N/A
$4,500 $1,405 $4,000 $542 $4,000 0.0%
$0 $2,220 $0 $82 $0 NIA
$1,500 $0 $1,000 $0 $1,000 0,0%
$3,000 $1,872 $3,000 $915 83,000 0.0%
$9,500 $5,720 $8,500 $1,547 $8 500 0006
So $3,286 So $579 $1,000 NIA
$18,000 $5,824 $13,400 Kai $7,500 -44,0%
$7,500 $7,503 27,500 24,521 86,376 -15.0%
$500 $0 $500 $0 $500 0.0%
$100 $0 $100 $0 $100 0.0%
$16,760 $14,243 215,670 $14,156 $15,070 0,001
$34,500 $115,943 $29,500 $10,539 $25,000
$1,800 $1,700 $1,800 $1,054 $1,500 0,011
$2,000 $4,184 22,000 $2,372 $1,500 -25.006
SO $14,317 So $0 $0 N/A
$5,500 $1,441 $6,000 $520 $6,000 0.006
$1,675 $1,741 $1,675 $1,041 $1,675 0.0%
$2,000 $1,142 $2,000 $2611 $2,000 0.006
$150 so ma $o siso 0,0%
$900 $1,190 $900 $875 $1,000 11.1%
88,080 $7,464 $7,500 20,051 $7.500 0,004,
$99,466 $83,089 $88 695 $42,998 $77,770 -12.3%
SO SO so $o $0
So So So SO so
$324,978 $266,673 1306,333 8156,202 $297,939
2-41
1 1 1 III 11 1 1 1
STREETS 20)
BUDGETARY OBJECTIVE:
This department is responsible for repair and maintenance of the city's streets.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Fuel. Oil & Fluids (42120) Includes fuel and oil changes for all public works streets
vehicles.
Equipment Parts (42210) Includes equipment parts for all public works streets
equipment.
Street Maintenance Materials (42240) Expenditures for street maintenance
materials, including asphalt for pot holes and general repairs.
Sian Repair Materials (42260) Expenditures for street signs and materials, including
a co-op with the City of Maplewood.
Contract Services (43150) Expenditures for street work, including grading.
Repairs/Maintenance Equipment (44040) Maintenance and repairs on equipment
used for streets.
2-42
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Yeer•to-Date Preliminary to 2011
Account Number Description Budget Actual Budget (07131/101 Budget Change
3120 Streets
Supplies
101-430-3120-42120 Fuel, 011 and Fluids $31,860 $16,811 $32,000 $11,486 $30,000
101-430-3120-42210 Equipment Parts 88,000 $1,497 $8,500 $1,240 $8,500 0.0%
101-430-3120-42240 Street Maintenance Materials $15,000 $6,423 $18,000 $3,388 $15,000 -16,1%
101-430-3120-42260 Sign Repair Materials $6,000 $3,929 $3,000 $2,612 $3,000 0.0%,
Total Supplies $60,800 $30,660 $61,500 $18,726 $56,600 -8.1%,
Other Services and Charges
101-430-3120-43150 Contract Services $14,000 $17,145 $14,000 $3,290 $10,500 17.9%
101-430-3120-44040 RepaIrsiMaIrt Fqpt $4,000 $1,501 $5,000 $72 $3,000 0.0%,
Total Other Services and Charges $18,000 $18,646 $19,000 $3,361 $21,500 13,2%,
3120 Total Streets $78,860 $49,306 $80,500 $22,088 $76,000 -3.1%.
2-43
ICE & SNOW REMOVAL 2
BUDGETARY OBJECTIVE:
This department is responsible for ice and snow removal from public
infrastructure.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Sand/Salt (42290) Expenditures for sand and salt supplies utilized in ice and snow
removal.
Contract Services (43150) Expenditures for contracted ice and snow removal.
Repairs/Maintenance Equipment (44040) Maintenance and repairs on equipment
used for ice and snow removal.
2.44
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to 2011
Account Number Description Budaet Actual Budget (07(31110) Budget Change
3125 Ice and Snow Removal
Supplies
101-430-3125-42250 Landscaping Materials $1,000 $142 $1,000 $302 $1,000 0.0%
101-430-3125-42290 Sand/Salt $50,000 $00,254 $50,000 $57,411 $65,000 30,0%
Total Supplies $51,000 $60,306 $51,000 $57,713 $66,000 29,4%
Other Services and Charges
101-430-3125-43150 Contract Services $10,000 $1,662 $10000 so $7,500 -25.0%
101-430-3125-44040 Repeirs/Malnl Eqpt. $2,500 $2,358 $2,500 $1,095 $2,500 0.0%,
Total Other Services and Charges $12,600 $4,020 $12,500 $1,605 $10,000 -20.0%,
3125 Total Ice and Snow Removal $63,500 $64,416 $63,500 $59 407 $76,000 19.7%
2-45
STREET LIGHTING 60)
BUDGETARY OBJECTIVE:
This department is responsible for providing street lighting to the City of Lake
Elmo.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Street Liahtinq (43810) Includes street lighting electric service.
2-46
City of Lake Elmo
Budget 2011
Account Number Description
3100 Street Lighting
Other Services and Charges
101-430-3160-43810 Street Lighting
Total Other Services and Charges
3100 Total Street lighting
2009 2010 2011 2010
Amended 2000 2010 Year -to -Date Preliminary to 2011
Budget Actual Budget t07/31 /10) Budget Change
$24,000 $22,459 $24,090 $11,209 624,009 0,9%.
$24,000 $22,459 $24,000 $11,209 $24,000 0 0%
$24,000 $22,459 $24,000 $11,209 624,990 0 0%
2-47
BUDGETARY OBJECTIVE..
This department accounts for costs associated with the city's recycling program;
revenues being derived from a county grant.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Rem/dim Supplies (42100) Supplies related to the city's recycling program.
Newsletter (43090) Expenditures for communicating recycling news via
newsletters.
Miscellaneous (44300) Expenditures for the city's outside recycling coordinator.
2-48
City of Lake Flmo
Budget 2011
Account Number Descrietion
3200 Recycling
Supplies
101-430-3200-42100 Recycling Supplies
Total Supplies
Other Services end Charges
101-430-3200-43000 Newsletter
101-430-3200-44300 Miscellaneous
Total Other Services and Charges
3200 Total Recycling
2009 2010 2011 2010
Amended 2009 2010 Year•to-Cate Preliminary to 2011
Budnet Actual Budget (07,t31/10) Budget Change
$3,500 $1,500 $3.500 $0 53.500 0.0%
$3,500 $1,500 $3,500 $0 $3,500 0.0%
$4,000 $0 $4,000 $932 $4,000 0.0%
87,50 88,695 $7,500 $12 $7,500 0.0%
$11.500 58,690 $11,600 5044 511,500 0.0%
$15,000 310,198 _ $15,000 $944 816,000 0.0%,
2-49
TREE PROGRAM 211 0)
BUDGETARY OBJECTIVE:
In 2004, the city hired a forestry consultant to be involved with tree inspection and
recommendations on public and private lands, outreach to residents (spring
seminar, site visits, telephone calls, news articles), oak wilt management, Tree City,
USA accomplishments and reporting, MNDOT Landscape Partnership plantings,
invasive plant management projects, and landscape plan review and compliance
checks for residential and commercial development.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Contract Services (43150) Contracted expenditures for forestry services including
diseased tree inspections.
2-50
CHI of Lake Elmo
Budget 2011
2009
Amended
Account Number Qescriellon Budget
2010 2011 2010
2009 2010 Year-to•Date Preliminary to 2011
Actual Budget (07/31/101 Budget Change
3250 Tree Program
Other Services and Charges
101-430-3250-43150 Contract Services $14,000 $17,862 $10,000 $6,988 $10,500 5,0%
Total Other Services and Charges $14,000 517,582 $10,000 $6,088 $10,500 5,0%.
3250 Total Tree Program $14,000 $17,882 $10,000 $6,088 $10,500 5.0%
2-51
PARKS & RECREATION (5200)
BUDGETARY OBJECTIVE:
The parks and recreation department is responsible for coordinating park
maintenance and development of city parks, playgrounds, and related structures.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Full -Time & Part -Time Salaries (41010, 41030) See Appendix 1 for the personnel
compensation distribution,
Fuel. Oil & Fluids (42120) Includes fuel and oil changes for all parks equipment and
vehicles.
Landscaping Materials (42250) Expenditures for parks landscaping supplies.
Insurance (43630) Premiums for parks buildings, vehicles, and equipment.
Electric Utility (43810) Includes parks electric service.
RenairsfMaintenance Not Buildings (44030) Maintenance and repairs on parks
infrastructure, excluding buildings.
Rentals - Buildings (44120) Portable restroom rentals for parks.
2-52
City of Lake Elmo
Budget 2011
Account Number
Desert!)(Ion
5200 Parks & Recreation
Personnel Services
101-450-5200-41010
101-450-5200-41030
101-450-5200-41210
101-450-5200-41220
101-450-5200-41230
101-450-520041300
101-450-5200-41420
101-450-5200-41510
Full-time Salaries
Part -lime Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Heallb)Dental InSUrance
Unemployment Benefits
Workers Compensation
Total Personnel Services
Supplies
101-450-5200-42000
101-450-5200-42120
101-450-5200-42150
101-450-5200-42160
101-450-5200-42210
101-450-5200-42230
101-450-5200-42250
101-450-5200-42400
Office Supplies
Fuel, Oil and Fluids
Shop Materials
Chemicals
Equipment Pads
Building Repair Supplies
Landscaping Materials
Smelt Tools & Minor Equipment
Total Supplies
Other Services and Changes
101-450-5200-43210
101-450-5200-43310
101-450-5200-43630
101-450-5200-43810
101-450-5200-43840
101-450-5200-44010
101-450-5200-44030
101-450-5200-44040
101-450-5200-44120
101-450-5200-44170
101-450-5200-44300
101-450-5200-44330
101.450-5200-44370
Telephone
Mileage
Insurance
Electric Utility
Refuse
Ftepairs/Maint Bldg
Repairs/Maint Imp Not Bides
Repairs/Malnt Eqpt
Rentals - Buildings
Uniforms
Miscellaneous
Dues & Subscriptions
Conferences & Training
Total Other Services and Charges
5200 Total Parks & Recreation
2009
Amended
Budget
2009
Actual
2010
Budget
2010
Year•to-Date
(07131110)
2011
Preliminary
Budget
2010
to 2011
Change
$85,810 $70,044 $77,561 $37,405 $77,977 0.5%
$44,417 $24,531 $20,551 $12,483 $31,162 2.0%
$8,790 $5,657 $7,568 $3,117 $7,912 4.5%
$8,074 $5,734 $6,703 $3,018 $6,767 1.0%
$1,868 $1,341 81,566 $700 $1,583 1.0%
$14,829 $10,947 $14,044 $8,234 $14,852 5.8%
$0 $3,364 $1,642 $0 $0 -100.0%
88,571 $7,142 $6,703 $7,253 $8,426 25 7%
$172,379 $128,759 $146 340 $72,216 $148,679 1.6%
$300 $23 $300 50 $300 0.0%
$3,000 $0 $3,000 $0 $3,000 0.085
$750 $602 $750 so $750 0.085
$1,000 $125 $1,000 SC stow 0,0%
$1,500 $852 $2,500 $1,134 $2,500 0.0%
$500 $0 $600 $220 $500 0,0Ta
53,500 $1,766 $3,500 $51 $3,500 0 0%
$1,500 $539 $1,000 $466 $1,000 0 0%
$12,050 $3,907 $12,550 $1,871 $12,550 0.085,
$650 $360 $650 $98 $550 -15.4%
$200 $0 $200 $o $100 -50.0%
$6,200 $5,084 $5,500 $4,969 $5,500 0.0%
$10,164 $10,192 $10,164 $5,825 $10,164 0.085
$2,500 $2,571 $2,500 $994 $2,500 0,0%
$700 $143 $700 $0 $700 0,085
54,000 $3,559 $4,000 $43,854 $4,000 0.0%
51,690 $1,311 $2,000 $0 $2,000 0.0%
$5,000 $4,812 $5,000 $2,426 $5,000 (L085
$0 $0 So $0 so NI,'
$1,500 $4,940 51.500 $144 $1,500 0.0%
$100 $0 $0 $0 $0 N)A
$200 $0 $o SO $0
$32,714 $32,977 $32,214 $58,316 $32,014 -0,6%
$217,143 $165,643 $191,104 $132,397 $193,243 1.1%
2-53
OTHER FINANCING USES
BUDGETARY OBJECTIVE:
Other financing uses for the city's general fund predominately consist of transfers
out to other funds, which are not considered to be operating expenditures.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Transfers Out General fund transfers out for 2011 consist of the following:
• Transfer to pass through a General Fund donation to the Fall Festival special
revenue fund - $8,000.
• Transfer to the Infrastructure Reserve capital projects fund for 2011
sealcoating - $100,000.
• Transfer to the Vehicle Replacement capital projects fund for future capital
equipment purchases - $6,000.
• Transfer to the Radio Replacement internal service fund for future capital
equipment purchases - $6,000.
• Transfer to the Information Technology (IT) internal service fund for future
capital equipment purchases - $6,000.
• Transfer to the Furniture, Fixtures, and Equipment (FFE) internal service fund
for future capital equipment purchases - $6,000.
• Transfer to the Water enterprise fund to assist in offsetting the Water fund's
declining cash balance - $50,000.
2-54
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year•to•Date Preliminary to 2011
Account Number [Description Budget Actual Budget 107/31/101 Budget Change
0360 Other Financing Uses
Transfers Out
101-493-9360-47200 Transfers Out $349,735 $349,735 $119,950 $126,650 $182,000
Total Transfers Out $349,735 $349,735 $118,850 $126,850 $182,000 53.1%,
9360 Total Other Financing Uses $349,735 $349,735 $118,850 $128,850 $182,000
Transfers Out Detail:
53.1%
Donation Passed Through to Fall Festival Fund $7,500 $7,500 $0 88,000 MOM N/A
Close CDE3G Fund $1,803 $1,693 $0 $0 $0 N/A
Close Tablyn Park(Lake Elmo Heights Fund $95,632 $95,632 $0 $0 $0 N/A
infrastructure Reserve Fund (sealcoating) $100,000 $100,000 $0 $0 $100,000 N/A
Vehicle Replacement Fund $0 SO $68,850 $68,850 $6,000 .91.3%
Radio Replacement Internal Service Fund $20,000 $20,000 $0 $0 $6,000 N/A
Information Technology Replacement Fund $20,000 $20,000 $0 $0 $6,000 NIA
FFE Replacement Fund $5,000 $5,000 $0 $0 $6,000 N/A
Water Fund (offset future deficit cash balance) $0 $0 $50,000 $50,000 $50,000 0,0%
Surface VVater Fund (assist with deficit cash balance) $100,000 $100,000 $0 $0 $0 N/A
$349,735 $349,735 $118,850 $128,850 _ $182,000 53,1%_
2-55
THIS PAGE INTENTIONALLY BLANK
SPEC A "REVENUE FUNDS SUMMARY'II
PURPOSE:
Special revenue funds (a type of governmental fund) are used to account for the
proceeds of specific revenue sources (other than major capital projects) that are
legally restricted to expenditure for specified purposes. The city presently has two
active special revenue funds:
1. Development Fund
2. Fall Festival
Annual appropriated budgets are adopted during the year for the city's special
revenue funds.
BASIS OF ACCOUNTING & BUDGETING:
The measurement focus for special revenue funds is on a current financial
resources basis, where the aim of a set of financial statements is to report the
near -term (current) inflows, outflows, and balances of expendable financial
resources. The fund balance is considered a measure of expendable resources.
Special revenue funds use the modified accrual basis of accounting, under which
revenues are not recognized until they are measurable and available, and
expenditures are recognized in the period in which governments in general
normally liquidate the related liability rather than when that liability is first incurred
(if earlier).
The basis of budgeting is consistent with accounting principles generally accepted
in the United States of America.
3-1
THIS PAGE INTENTIONALLY BLANK
City of Lake Elmo
Budget 2011
Fund
Number
SPECIAL REVENUE FUNDS
Description
Revenues and Other Financina Sources
2009
Amended
Budget
2010 2011
2009 2010 Year -to -Date Preliminary
Actual Budget (07/31110) Budget
2010
to 2011
Change
203 Development Fund $0 $1,967 $0 $0 $0 N/A
204 Fall Festival $10,500 $18,692 $10,500 $8,040 $18,500 76.2%
205 CDEIG $64,528 $30.133 $0 $0 $0 N/A
Total Revenues and Other Financing Sources $75.028 $48,793 $10,500 $8,040 $18,500 76.2%
Expenditures and Other Financing Uses
203 Development Fund $25,000 $63,376 $10,000 $12,684 $10,000 0,0%
204 Fall Festival $10,500 $15,321 $10,500 $1,274 $10,500 0.0%
205 CDBG $62,925 $28,871 $0 $0 $0 N/A
Total Expenditures and Other Financing Uses $98,425 $107,569 $20,500 $13,957 $20,500 0.0%
TOTAL SPECIAL REVENUE FUNDS ($23,397) ($58,776) ($10,0001 S$5,917) ($2,000) N/A
Fund Balance
Fund Balance, Beginning of Year $109,222 $109,222 $50,446 $50,446 $40,446 -19.8%
Net Change in Fund Balance ($23,397) ($58.776) 410,0001 ($5,917) ($2,000) NIA
Fund Balance, Ending of Year $85,626 $50,446 $40,446 $44 ,529 $38,446 -404
3.3
DEVELOPMENT FUND 203)
BUDGETARY OBJECTIVE:
A Development special revenue fund was created in the City's 2007 financial
records to account for major developer -related projects, including the following:
• Whistling Valley 1st, 2nd, and 3'
• Hidden Meadows 1st
• Park Meadows
• Tapestry
• The Farms of Lake Elmo
• Discover Crossing
• Sanctuary
This fund accounts for costs associated with these or similar projects.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Enaineerino Services (43030) Accounts for engineering fees and charges related
specifically to each project.
3-4
City of Lake Elmo
Budget 2011
2009
Amended
Account Number Description Budget
Development Fund
Revenues
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Budget (07/31/10) Budget Change
Charges for Services
203-000-0000-34103 Zoning & Subdivision Fees $0 $0 $0 SC $0 N/A
Total Charges tor Services $0 $0 $0 $0 $0 N/A
Other
203-000-0000-36210 Interest Earnings $0 $1,967 $0 $0 $0 N/A.
Total Other SO $1,967 $0 $0 $0 N/A.
Total Revenues $0 $1,967 $0 $0 $0 NIA,
Expenditures
Other Services and Charges
$9,675 0.0%
203-490-9070-43030 Engineering Services $10,000
$0 NiA
203-490-9070-43040 Legal Services $25,000
$0
$6$11i,921827°43 $10,000$0
203-490-9070-43150 Contract Services $0 $0 $2,652
$0 NIA
203-490-9070-44300 Miscellaneous Expenses $0 $0 $0 $0 NIA
Total Other Services and Charges $357
0,0%
$12,684
$25,000 $63,376 $10,000 $10,000
Total Expenditures $25,000 $63,376 $10,000 $12,684 $10,000 0.0%.
Development Fund ($25,000) ($61,409) ($10,00DL _($12,684) J$10,000) N/A
Fund Balance
Fund Balance, Beginning of Year
Net Change in Fund Balance
Fund Balance, Ending of Year
$105,246 $105,246 $43,837 $43,837 $33,837 -22,8%
($25,000) ($61,409) ($10,000) ($12,684) ($10,000) N/A
$80,246 $43,837 $33,837 $31,153 $23,637
3-5
„
FALL FESTIVAL(204)
BUDGETARY OBJECTIVE:
This fund was created to account for activities of the annual Fall Festival (an
annual event to celebrate Lake Elmo), including donations received and
expenditures incurred.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Donations (36230) Public and private donations to be used in funding the costs of
the annual Fall Festival.
EXPENDITURES & OTHER FINANCING USES
Variety of line items listing the projected expenditures needed in preparation for
and during the annual Fall Festival.
3-6
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to 2011
Account Number DescriotIon Budget Actual Budget (07/31/101 Budget Change
Fall Festival
Revenues
Other
204-000-0000-36210 Interest Earnings $0 $203 $0 $0 $0 N/A
204-000-0000-36230 Donations $10,500 $8,989 $10,500 $40 $10,500 0.0%.
Total Other $10,500 $9,192 $10,500 $40 $10,500 0.0%.
Total Revenues $10,500 $9,192 $10,500 $40 $10,500 0.0%
Other Financing Sources
204-000-0000-39200 Transfers In $0 $7,500 $0 $8,000 $8,000 N/A.
Total Other Financing Sources $0 $7,500 $0 $5,000 $8,000 N/A
Total Revenues and Other Financing Sources $10,500 $16,692 $10,500 $8,040 $18,500 76.2%,
Expenditures
Supplies
204-450-5200-42000 Office Supplies $1,000 $143 $1,000 $0 $1.000 0.0%.
Total Supplies $1,000 $143 $1,000 $0 $1,000 0.0%.
Other Services and Charges
204-450-5200-43150 Contract Services $9,000 $4,631 $5,000 $1,049 $5,000 0.0%
204-450-5200-43810 Insurance $0 $498 $500 $0 $500 0.0%
204-450-5200-44300 Miscellaneous $500 $10,049 $4,000 $225 $4,000 0.0%.
Total Other Services and Charges $9,500 $15,178 $9,500 $1,274 $9,600 0.0%.
Total Expenditures
Fall Festival
Fund Balance
Fund Balance, Beginning of Year
Net Change in Fund Balance
Fund Balance, Ending of Year
$10,500 $15,321 $10,500 $1,274 $10,500 0.0%
$0 $1,371 $0 _ $6,766 $8,000 NIA
$5,238 $5,238 $6,609 $6,609 $6,609 0,0%
$0 $1,371 $0 $6,766 $8,000 NJA
$5,238 $6,609 $6,609 $13,375 $14,600 121 0%,
3-7
COMMUNJTY DEVELOPMENT BLOCK GRANT (205)
BUDGETARY OBJECTIVE:
The Community Development Block Grant Fund (CDBG) is a federal grant award
passed through Washington County to the city providing assistance to low income
homeowners in replacing deteriorating gas lines to their homes in the Cimmaron
neighborhood. The fund was closed with a transfer in from the General Fund in
2009.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
CDBG Grant (33130) Federal grant award passed through Washington County to
fund a gas line replacement project.
EXPENDITURES & OTHER FINANCING USES
Contract Services — CDBG (43150) Expenditures related to a gas line replacement
project.
3-8
City of Lake Elmo
Budget 2011
Account Number
CDBG
Revenues
Descriotion
2009
Amended
Budget
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Budget (07/31/10! Budget Change
Intergovernmental
205-000-0000-33130 CDBG Grant $62,926 $28,720 SO $0 $0 N/A
Total Intergovernmental $62,925 $28,720 $0 $o $0 N/A,
Other
205-000-0000-36210 Interest Earnings SC ($1901 $0 $0 $0 N/A.
Total Other $0 ($1901 $0 $0 $0 N/A,
Total Revenues $62,925 $28,530 $D $0 $0 NIA
Other Financing Sources
202-000-0000-39200 Transfers in $1,603 $1,603 $0 $0 $0 NIA,
Total Other Financing Sources $1,603 $1,603 $0 $0 $0 NIA
Total Revenues and Other Financing Sources $64,526 $30,133 $0 $0 $0 N/A.
Expenditures
Other Services and Charges
205-430-3300-43013 Cimarron Study- CDBG $0 $39 $0 $0 $0 NIA
205-430-3300-43150 Contract Services - CDBG $62,925 $28,832 $0 $0 $0 N/A,
Total Other Services and Charges $62,925 $28.871 $0 $0 $0 N/A,
Total Expenditures $62,925 $28,871 $0 $0 $0 N/A,
CDBG $1,603 $1,262 $0 so $0 NIA
Fund Balance
Fund Balance, Beginning of Year ($1,262) ($1,262) $0 $0 $0 0.0'Yo
Net Change in Fund Balance $1,603 $1,262 $D $0 $0 N/A
Fund Balance, Ending of Year $341 $0 $0 _ _ $D $0 0.0%,
3-9
THIS PAGE INTENTIONALLY BLANK
NI II
DEBT
PURPOSE:
CE FUNDS SUMMARY
Debt service funds (a type of governmental fund) are used to account for the
accumulation of resources for the payment of general long-term debt principal,
interest, and related costs. The city has seven debt service funds with outstanding
long-term debt:
1. 2002 G.O. Improvement Bonds
2. 2004 G.O. Capital Improvement Plan Bonds
3. 2006 G.O. Equipment Certificates of Indebtedness
4. 2009A G.O. Refunding Bonds (2001)
5. 20096 G.O. Improvement Bonds
6. 2010A G.O. Improvement Bonds
7. 2010B G.O. Capital Improvement Plan Crossover Refunding Bonds
Annual appropriated budgets are not adopted for debt service funds because
effective budgetary control is alternatively achieved through general obligation
bond indenture provisions. However, debt service fund budgets are prepared by
staff and reviewed by the city council to assist in the city's overall financial
planning.
BASIS OF ACCOUNTING & BUDGETING:
The measurement focus for debt service funds is on a current financial resources
basis, where the aim of a set of financial statements is to report the near -term
(current) inflows, outflows, and balances of expendable financial resources. The
fund balance is considered a measure of expendable resources.
Debt service funds use the modified accrual basis of accounting, under which
revenues are not recognized until they are measurable and available, and
expenditures are recognized in the period in which governments in general
normally liquidate the related liability rather than when that liability is first incurred
(if earlier). The basis of budgeting is consistent with accounting principles
generally accepted in the United States of America.
DEBT PAYMENT SCHEDULE:
YEAR PRINCIPAL INTEREST
2011 $344,000 $211,386
2012 $406,000 $216,752
2013 $3,273,000 $146,997
2014 $385,000 $78,789
2015 $402,000 $70,854
2016-2020 $1,525,000 $238,354
2021-2025 $975,000 $72,156
TOTAL: $7,310,000 $1?035,288
4-1
THIS PAGE INTENTIONALLY BLANK
City of Lake Elmo
Budget 2011
2009
Amended
:cunt Num Description Budget
DEBT SERVICE FUNDS
Revenues and Other Financing Sources
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Budget (07/311101 Budget Change
310 2001 G.O. State Aid and Improvement Bonds $87,496 $557,852 $0 $0 $0 N/A
312 2002 G.O. Improvement Bonds $27,037 $27,418 $23,500 $15,255 $21,440 -BB%
313 2004 G,O. Capital Improvement Plan Bonds $1,327,949 $1,323,344 $246,000 $110,000 $151,838 -38.3%
314 2006 0,0 Equipment Certificates of Indebtedness $56,438 $56,539 $57,016 $28,358 $56,278 -1,3%
315 2009A C.O. Refunding Bonds (2001) $0 $76,969 $83,263 $6,968 $72,025 -13.5%
316 2009B G.0.1inprovement Bonds $0 $4,989 $51,000 $25,500 $61,544 20.7%
317 2010A G.O. Improvement Bonds $0 $0 $0 $0 $58,234 N/A
318 20108 G.O. Capital Improvement Plan
Crossover Refunding Bends (2004) $0 $0 $0 $0 $0 N/A,
Total Revenues and Other Financing Sources
Exoenditures and Other Flnancino Uses
81,498,920 $2,049,111 $460,779 $186,100 $421,359
310 2001 G.O. State Aid and Improvement Bonds $342,034 $879,960 $0 $0 $0 N/A
312 2002 G.O. Improvement Bonds $40,163 $40,163 $43,640 $1,820 $41,840 A.1%
313 2004 G.O. Capital Improvement Plan Bonds $302,133 $302,133 $302,095 $302,095 $335,046 10,9%
314 2006 6.0 Equipment Certificates of Indebtedness $53,512 $53,512 $54016 $5,508 $53,446 -1.1%
315 2009A G.0, Refunding Bonds (2001) $0 $78,989 $78,975 $6,988 $72,025 .8.6%
316 2009B C.O. Improvement Bonds $0 $0 $11,094 $11,094 $43,763 294.5%
317 2010A C.O. Improvement Bonds $0 $0 $0 $0 $9,266 N/A
318 20108 G.O. Capital Improvement Plan
Crossover Refunding Bonds (2004) $0 $0 $0 $0 $0 N/A.
Total Expenditures and Other Financing Uses $737,842 $1,354,735 $489,820 $327,504 $555,386 13.4%
TOTAL DEBT SERVICE FUNDS _ $761,078 $694,375 ($29,041) ($141,404) ($134,027) N/A
Fund Balance
Fund Balance, Beginning of Year $727,673 $727,673 $1,422,048 $1,422,048 $1,393,007 -2.0%
Net Change in Fund Balance $761,078 $694.375 ($29,041) 3141,4041 ($134,027) N/A
Fund Balance, Ending of Year
$1,468,751 $1,422 048 $1,393,007 $1,280,645 $1,258,990 -9 6%
4-3
2001 G.O. STATE AIDAND EMPROVEMENT BONDS 0
BUDGETARY OBJECTIVE:
The $1,080,000 2001 G.O. State Aid and Improvement Bonds were designated as
state aid bonds in 2001 and were refunded in 2009 by the 2009A G.O. Refunding
Bonds. Annual appropriations of Municipal State Aid (MSA) are to be received by
the City from the State of Minnesota in amounts necessary to make debt service
payments on the original and refunding bonds through 2016. This fund was
responsible for the retirement of the general obligation bonds through the 05/13109
refunding date.
Available special assessment funds and interest earnings in the 2001 G.O. State
Aid and Improvement Bonds debt service fund were transferred to the Tablyn
Park/Lake Elmo Heights capital projects fund in 2009 to reduce the capital project
fund balance deficit.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
MSA Grant (33426) Municipal State Aid (MSA) appropriations are to be received by
the City from the State of Minnesota in amounts necessary to make debt service
payments on the original and refunding bonds through 2016.
DEBT PAYMENT SCHEDULE:
The bonds were refunded in 2009 by the 2009A G.O. Refunding Bonds.
4-4
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to 2011
Account Number Description Budget Actual Buricot (07/31/10) Budget Change
2001 G.O. Slate Ald arid Improvement Bonds
Revenues
Intergovernmental
310-000-0000-33426 MSA Grant $79,600 $0 $0 $0 $0 NIA,
Total Intergovernmental $79,600 $0 $0 $0 $0 N/A,
Special Assessments
310-000-0000-36100 Special Assessments $0 $0 $0 $0 $0 NiA,
Total Special Assessments $0 $0 $0 $0 $0 N/A,
Other
310-000-0000-36210 Interest on Investments $7,896 $6,914 $0 $0 $0 N/A,
Total Other $7,696 $6,914 $0 $0 $0 N/A
Total Revenues $87,496 $6,914 $0 $0 $0 N/A,
Other Financing Sources
310-000-0000-39310 Bond Proceeds $0 $535,000 $0 $0 $0 NIA
310-000-0000-39320 Premiums on Bonds Sold $0 $15,937 $0 $0 $0 N/A
Total Other Financing Sources $0 $550,937 $0 $0 $0 N/A,
Total Revenues and Other Financing Sources $87,496 $557,852 $0 $0 $0 N/A
Expenditures
Debt Service
310-480.6000-46010 Bond Principal $56,000 $55,000 $0 $0 $0 NIA
310-480-8000-46110 Bond interest $25,728 $20,398 $0 $0 $0 NIA
310-480-8000-46200 Fiscal Agent Fees $0 $16,256 $0 $0 $0 NIA
Total Debt Service 860,728 $93,654 $0 $0 $0 NIA
Total Expenditures $80,728 $93,654 $0 $0 $0 N/A,
Other Financing Uses
310-480-8000-46015 Payments to Escrow Agent $0 $525,000 $0 $0 $0 MA
310-493-9360-47200 Transfers Out $261 ,306 $261,306 $0 $0 $0 NiA,
Total Other Financing Uses $261,306 $786,306 $0 $0 $0 N/A
Total Expenditures and Other Financing Uses $342,034 $870,960 $0 $0 $0 N/A,
2001 G.O. State Ald and Improvement Bonds ($254,536) ($322,108) $0 $0 $0 N/A
Fund Balance
Fund Balance, Beginning of Year $322,108 $322,108 ($0) ($0) ($0) NIA
Net Change in Fund Balance ($254,538) ($322,108) $0 $0 $0 N/A,
Fund Balance, Ending of Year $67,570 (80) ,,($0)._ ($0) ($0) N/A
NOTE Available special assessment funds In the 2001 G.O. State Aid and Improvement Bands debt service fund were transferred to the Tablyn Park/Lake Flmo
Heights capital projects fund in 2009 to reduce the fund balance deficit
4-5
2002 G.O. IMPROVEMENT BONDS 2
BUDGETARY OBJECTIVE:
Special assessment revenues are being utilized to pay debt service on the
$340,000 2002 G.O. Improvement Bonds, which were issued to fund a local
infrastructure project. This fund is responsible for the retirement of the general
obligation bonds.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Special Assessments (36100) These assessments were levied against benefited
property owners in various years for various periods through 2014.
DEBT PAYMENT SCHEDULE:
YEAR PRINCIPAL INTEREST
2011 $40,000 $1,840
TOTAL: $40,000 $1,840
4-6
City of Lake Elmo
Budget 2011
Account Number
2002 G.O. Improvement Bonds
Revenues
Description
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to 2011
Budget Actual Budget 107131/101 Budget Change
Special Assessments
312-000-0000-38100 Special Assessments $25,051 $25,070 $22,000 $15,255 $21,000
Total Special Assessments $25,051 $25,070 $22,000 $15,255 $21,000
Other
312-000-0000-36210 Interest on investments $1,986 $2,348 $1,500 $0 $440 -70.7%
Total Other $1,986 $2,348 $1,506 $0 $440 -70.7%,
Total Revenues $27,037 $27,418 $23,560 $15,255 $21,440
Expenditures
Beet Service
312-480-8000-46010 Bond Principal
312-480-8000-45110 Bond Interest
$35,000 $35,000 $40,000 $0 $40,000 0.0%
$5,163 $5,163 $3,640 $1,820 01,640 -49.5%
Total Debt Service $40,163 $40,153 $43,640 $1 520 $41,940
Total Expenditures $40,163 $40,163 $43,640 $1,1320 $41,840
2002 G.O. Improvement Bonds 313,126) _ ($12,745) ($20,149) $13,435 (520,400) N/A_,
Fund Balance
Fund Balance, Beginning of Year $86,463 $86,463 $73,718 $73,718 $53,578 -27.354
Net Change In Fund Balance ($13,126) ($12,745) ($20,140) $13,435 ($20,400) NIA
Fund Balance, Ending of Year
$73,337 $73,719 853,579 $87,153 $33,176 -36.154,
4-7
2004 6.16.11 CAP TAL IMPROVEMENTPLAN BONDS
BUDGETARY OBJECTIVE:
In 2004, the City issued $4,090,000 of G.O. Capital Improvement Plan (CIP) Bonds
to finance the constructing and equipping of City facilities. To date, a public works
facility and a City Hall annex have been acquired. To repay the debt through 2025,
an annual property tax levy was originally scheduled to be levied by the City
through 2024, averaging approximately $320,000.
A total of $1,000,000 of unspent bond proceeds were transferred from the City
Facilities capital projects fund to the 2004 G.O. CIP Bonds debt service fund in
2009, thereby increasing the debt service fund balance and reducing the pay 2010
and future scheduled annual property tax levies to $220,000.
An additional $200,000 of unspent bond proceeds are to be transferred from the
City Facilities capital projects fund to the 2004 G.O. CIP Bonds debt service fund in
2010, thereby increasing the debt service fund balance and reducing the pay 2011
through 2014 future scheduled annual property tax levies by approximately
$80,000 in 2011, $60,000 in 2012, $40,000 in 2013, and $20,000 in 2014 (2013, 2014,
and subsequent levies will be made partially or fully by the 2010B G.O. CIP
Crossover Refunding Bonds fund #318).
The $1,970,000 2010B G.O. CIP Crossover Refunding Bonds were issued in 2010 to
crossover refund the 2004 G.O. CIP Bonds on February 1, 2013. By placing the
2010 refunding bond proceeds and $1,000,000 of unspent 2004 bond proceeds into
an escrow account in 2010, $2,845,000 of the 2014 through 2025 maturities of the
2004 bonds will be defeased in 2013 through the escrow account.
This fund is responsible for the retirement of the general obligation bonds.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Current Ad Valorem Taxes (31010) To repay the bonds, an annual property tax levy
will be levied by the City through 2024 (originally averaging approximately
$320,000, but reduced to $220,000 in 2010, $140,000 in 2011, $160,000 in 2012,
$180,000 in 2013, and approximately $200,000 in 2014 and thereafter — see note
above).
DEBT PAYMENT SCHEDULE:
YEAR
PRINCIPAL INTEREST
2011 $170,000 $131,903
2012 $175,000 $126,380
2013 $3,030,000 $61,746
TOTAL: $3,375,000 $320,029
4,8
City of Lake Elmo
Budget 2011
Account Number
Description
2004 G.O. Capital Improvement Plan Bonds
Revenues
Taxes
313-000-0000-31010 Current Ad Valorem Taxes
Total Taxes
Other
313-000-0000-30210 Interest on Investments
Total Other
313-000-0000-39200
313-000-0000-39310
313-000-0000-39320
Debt Service
Total Revenues
Other Financing Sources
Transfers In
Bond Proceeds
Premiums on Bonds Sold
Total Other Financing Sources
Total Revenues arid Other Financing Sources
313-480-8000-46000
313-480-8000-46110
313-480-8000-46200
Total Debt Service
Expenditures
Bond Principal
Bond Interest
Fiscal Agent Fees
Total Expenditures
Other Financing Uses
310-480-8000-46015 Payments to Escrow Agent
310-493-9360-47200 Transfers Out
Total Other Financing Uses
Total Expenditures and Other Financing Uses
2004 G.O. Capital Improvement Plan Bonds
Fund Balance
Fund Balance, Beginning of Year
Net Change in Fund Balance
Fund Balance, Ending of Year
2009
Amended
Bud g et
2009
Actual
2010
Budget
$319,885 $319,885 $220,000
$319,885 $319,885 $220,000
$8,064 $3,459 $26,000
$8,064 $3,459 $26,000
$327,949 $323,344 8246,000
$1,000,000 $1,000,000 80
$0 $0 $0
$0 $0 $0
81000,000 $1,000,000 80
$1,327,949 $1,323,344 $246,000
$160,000 $160,000 $165,000
$142,133 $142,133 $137,095
$0 $0 $0
$302,133 $302,133 $302,005
$302,133 $302,133 $302,095
$0 $0 $0
$0 $0 $0
$0 $0 $0
$302,133 $302,133 $302,095
$1,025,816 $1,021,212 ($56,095)
$310,271
$1,025,816
$310,271 $1,331,483
$1,021,212 ($56,095)
$1,335,087 $1,331,483 $1,275,388
2010
Year-to•Date
(07/31(10)
2011
Preliminary
Budget
$110,000 $140.000
5110,000 $140,000
$0 $11,83B
$0 811.838
$110,000 $151,830
$0 $0
$0 $0
$0 $0
$0 $0
$110,000 $151,838
$105,000 $170,000
$137,095 $165,046
$0 $0
$302,095 $335,046
$302,095 $335,046
$0 $0
$0 $0
$0 $0
$302,095 $335,046
($192,095) ($183,208)
$1,331,483 $1,275,388
($192,095) ($183,208)
$1,139,387 $1,092,180
2010
to 2011
Change
-36,4%
-54.5%,
-54.5%
-38.3%
N/A
N/A
N/A
N/A.
-38.3%.
3,0%
20.4%
N/A
10.9%
1 0.9%
N/A
NIA.
NIA
10,9%
N/A
-4,2%
NiA
-1 4,4%
NOTE: $1,000,000 was transferred from the City Facilities capital projects fund to the 2004 G.O. Capital improvement Plan Bonds debt service
fund In 2009, thereby increasing the debt service fund balance and reducing the pay 2010 scheduled property tax levy from $319,764 to $220,000
NOTE: $200,000 Is to be transferred from the City Facilities capital projects fund to the 2004 G.O. Capital Improvement Plan Bonds debt service
fund In 2010, thereby Increasing the debt service fund balance and reducing the pay 2011 scheduled property tax levy Korn $220,000 to $140,000;
the levy is projected to increase to $160,000 for 2012, $180,000 for 2013, and approximately $200,000 for 2014 and forward
4-9
20"EQUIPMENT
06G.O.O. CERTIFICATES
OF INDEBTEDNESS (314)
BUDGETARY OBJECTIVE:
In order to finance the acquisition of capital equipment, including a fire truck, the
2006 G.O. Equipment Certificates of Indebtedness were issued in the amount of
$443,000, payable through 2015. To repay the debt, an annual property tax levy will
be levied by the City through 2015, averaging approximately $57,000. This fund is
responsible for the retirement of the general obligation equipment certificates.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Current Ad Valorem Taxes (31010) To repay the equipment certificates, an annual
property tax levy will be levied by the City through 2015, averaging approximately
$57,000.
DEBT PAYMENT SCHEDULE:
YEAR PRINCIPAL INTEREST
2011 $44,000 $9,446
2012 $46,000 $7,840
2013 $48,000 $6,000
2014 $50,000 $4,080
2015 $52,000 $2,080
TOTAL: $240,000 $29,446
4-10
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to 2011
Account Number Description Budget Actual Budget (0731/101 Budget Change
2006 G.O. Equipment Certificates of Indebtedness
Revenues
Taxes
314-000-0000-31010 Current Ad Valorem Taxes $56,188 $56,188 $56,716 $28,358 $56,118 -1.1%.
Total Taxes $56,188 $56,188 $56,718 $28,358 $56,118 -1.1%
Other
314-000-0000-36210 Interest on Investments $250 $351 $300 $0 $160 -46.7%,
Total Other $250 $351 $300 $0 $160
Total Revenues $56,438 $56,538 $57,016 $28,358 $56,278
Expenditures
Debt Service
314-480-8000-46010 Bond Principal $41,000 $41,000 $43,000 $0 $44,000 2.3%
314-480-8000-46110 Bond Interest $12,512 $12,512 $11,016 $5,508 $9,446 -14.3%
Total Debt Service $53,512 $53,512 $54,010 $5,508 $53,446
Total Expenditures $53,512 $53,512 $54,016 $5,508 $53,446 -1.1%
2006 G.O. Equipment Certificates of Indebtedness $2,926 $3,027 $3,000 $22,850 $2,832
Fund Balance
Fund Balance, Beginning of Year $8,831 $8,831 $11 ,858 $11,868 $14,858
Net Change in Fund Balance $2,026 $3,027 $3,000 $22,850 $2,832
Fund Balance, Ending of Year
25.3%
-5.8%
$11,757 $11,858 $14,858 $34,708 $17,690
4-11
2009A G.O. REFUNDING BONDS (2001) (315)
BUDGETARY OBJECTIVE:
The $535,000 2009 G.O. Refunding Bonds were issued in 2009 to refund $525,000
of the 2001 G.O. State Aid and Improvement Bonds. The 2001 bonds were
designated as state aid bonds in 2001. Annual appropriations of Municipal State
Aid (MSA) are to be received by the City from the State of Minnesota in amounts
necessary to make debt service payments on the bonds through 2016. This fund is
responsible for the retirement of the general obligation refunding bonds.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
MSA Grant (33426) Municipal State Aid (MSA) appropriations are to be received by
the City from the State of Minnesota in amounts necessary to make debt service
payments on the bonds through 2016.
DEBT PAYMENT SCHEDULE:
YEAR PRINCIPAL INTEREST
2011 $60,000 $12,025
2012 $65,000 $10,225
2013 $65,000 $8,600
2014 $70,000 $6,650
2015 $70,000 $4,550
2016 $70,000 $2,100
TOTAL: $400,000 $44,150
4-12
City of Lake Elmo
Budget 2011
2009
Amended
Account Number Description Budget
2009A G.O. Refunding Bonds (2001)
Revenues
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Budget (07/31/101 Budget Change
Intergovernmental
315-000-0000-33428 MSA Grant $0 $78,969 $82,263 $6,956 $72,025 -12,4%
Total Intergovernmental $0 $78,969 $82,263 $6,988 $72,025 -12.4%
Other
315-000.0000-36210 Interest on Investments $0 $0 $1,000 $0 $0 -100.0%
Total Other $0 $0 $1,000 $0 $0 -100.0%
Tolal Revenues $0 $75,969 $83.253 $6,986. $72,025 -13.5%,
Expenditures
Debt Service
316-470-7000-46010 Bend Principal $0 $70,000 $65,000 $o $60,000 -7,7%
315-470-7000-46110 Band Interest $0 $8,969 $13,975 $6,988 $12,025 -14.0%
315-470-7000-46200 Fiscal Agent Fees $0 $0 $0 $0 $0 N/A,
Total Debt Service $0 $78,969 $78,975 $8,988 $72,025 -8,8%,
Total Expenditures $0 $78,969 $78,975 $8,988 $72,025
2009A G.O, Refunding Bonds (2001) $0 $0 $4,288 ($°) $0 -100.0%
Fund Balance
Fund Balance, Beginning of Year $0 $0 $0 $0 $4,288
Net Change In Fund Balance $0 SO $4,288 f$01 $0 -100.0%
Fund Balance, Ending 01. Year $0 $0 $4,286 ($0) $4,288 0.0%
4-13
206 B G.O. IMPROVEMENT BONDS 6
BUDGETARY OBJECTIVE:
In order to finance 2009 street improvements and the Tablyn Park Entrance project,
the 2009 G.O. Improvement Bonds were issued in the amount of $575,000, payable
through 2020. To repay the debt, an annual property tax levy will be levied by the
City through 2019, averaging approximately $50,000.
Additionally, special assessments of approximately 30% of the 2009 street
improvements costs are projected to be levied against benefited property owners
in 2010 for payments beginning in 2011.
This fund is responsible for the retirement of the general obligation bonds.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Current Ad Valorem Taxes (31010) To repay the bonds, an annual property tax levy
will be levied by the City through 2019, averaging approximately $50,000.
Special Assessments (36100) These assessments are projected to be levied
against benefited property owners in 2010 for payments beginning in 2011.
DEBT PAYMENT SCHEDULE:
YEAR
PRINCIPAL INTEREST
2011 $30,000 $13,763
2012 $55,000 $12,913
2013 $60,000 $11,763
2014 $60,000 $10,563
2015 $60,000 $9,363
2016-2020 $310,000 $23,350
TOTAL: $575,000 $81,715
4-14
City of Lake Elmo
Budget 2011
Account Number
2009B G.O. improvement Bonds
Revenues
Description
2009 2010 2011 2010
Amended 2000 2010 Year -to -Date Preliminary to 2011
Budget Actual Budget (07/31/10) Budget Change
Taxes
316-0000000-31010 Current Ad Valorem Taxes $0 $0 $01,000 $25,500 $50,544 -0.9%
Total Taxes $0 $0 $51,000 $25,500 $50,544
Special Assessments
316-000-0000-36100 Special Assessments $0 $0 $0 $0 $10,000 N/A,
Toter Special Assessments $0 $0 $0 $0 $10.000 NIA
Other
316-000-0000-36210 Interest on Investments $0 $1,125 $0 $0 $1,000 N/A.
Total Other $0 $1,125 $0 $0 $1,000 N/A,
Total Revenues $0 $1,125 $51,000 $25,500 $61,544 20.7%
Other Financing Sources
316-000-0000-39310 Bond Proceeds $0 $3,864 $0 $0 $0 N/A.
Total Other Financing Sources $0 $3,864 $0 $0 $0 N/A
Total Revenues and Other Financing Sources $0 $4,989 $51,000 $25,500 $61,544 20.7%
Expenditures
Debt Service
316-470-7000-46010 Bond Principal $0 $0 $0 $0 $30,000 N/A
316-470-7000-46110 Bond Interest $0 $0 $11,094 $11,094 $13,763 24.1%,
Total Debt Service $0 $0 $11,094 $11,094 $43,763 204.5%.
Total Expenditures $0 $0 $11,094 $11,094 $43,763 294.5%
2009B G.O. Improvement Bonds $0 $4,989 839,906 $14,406 $17,781 -55,4'%
Fund Balance
Fund Balance. Beginning of Year
Net Change In Fund Balance
$0 $0 04.089 $4,989 $44,895 799.8%
SO $4,980 $39,906 $14,405 $17,761
Fund Balance, Ending of Year $0 $4,989 $44,895 $19,398 $62,676 39,6%
4.15
20 OA G.O. IMPROVEMENT 'BONDS 7
BUDGETARY OBJECTIVE:
In order to finance 2010 street improvements, the 2010 G.O. Improvement Bonds
were issued in the amount of $710,000, payable through 2021. To repay the debt,
an annual property tax levy will be levied by the City through 2020, averaging
approximately $60,000.
Additionally, special assessments of approximately 30% of the 2010 street
improvements costs are projected to be levied against benefited property owners
in 2011 for payments beginning in 2012.
This fund is responsible for the retirement of the general obligation bonds.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Current Ad Valorem Taxes (31010) To repay the bonds, an annual property tax levy
will be levied by the City through 2020, averaging approximately $60,000.
Special Assessments (36100) These assessments are projected to be levied
against benefited property owners in 2011 for payments beginning in 2012.
DEBT PAYMENT SCHEDULE:
YEAR
PRINCIPAL INTEREST
2011 $0 $9,266
2012 $65,000 $12,786
2013 570,000 $12,280
2014 $70,000 $11,563
2015 $70,000 $10,653
2016-2020 $360,000 $32,821
2021-2025 $75,000 $1,050
TOTAL: $710,000 $90,419
4.16
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year-to•Date Preliminary to 2011
Account Number Description Budget Actual Budget (07131/10) Budget Change
2010A G,O. Improvement Bonds
Revenues
Taxes
317-000-0000-31016 Current Ad 'Valorem Taxes $0 $0 $0 $0 $57,994 N/A
Total Taxes $0 $0 $0 $0 $57,994 N/A,
Special Assessments
317-000-0000-38100 Special Assessments $0 $0 $0 $0 $0 N/A,
Total Special Assessments $0 $0 $0 $0 $0 N/A
Other
317-000-0000-38210 Interest on Investments $0 $0 $0 $0 $240 N/A
Total Other $0 $0 $0 $0 $240 N/A,
Total Revenues $0 $0 $0 $0 $58,234 N/A,
Other Financing Sources
317-000-0000-3921D Bond Proceeds $0 $0 $0 $0 $0 NIA,
Total Other Financing Sources $0 $0 $0 $0 $0 N/A,
Total Revenues and Other Financing Sources $0 $0 $0 $0 $58,234 N/A,
Expenditures
Debt Service
317-470-7000-46010 Bond Principal $0 $0 $0 $0 $0 N/A
317-470-700D-40110 Bond Interest $0 $0 $0 $0 $9,266 N/A
Total Debt Service $0 $0 $0 $0 $9,266 N/A,
Total Expenditures $0 $0 $0 $0 $9,266 NA,
2010A G.O. Improvement Bonds $0 $0 $0 $0 $48,988 N/A
Fund Balance
Fund Balance, Beginning of Year $0 $0 $0 $0 $0 N/A
Net Change In Fund Balance $0 $0 $0 $0 $48,968 N/A,
Fund Balance, Ending of Year $0 $0 $0 $0 $48,968 N/A,
4-17
2010B G.O. CAPITAL IMPROVEMENT PLAN CROSSOVER
REFUNDING BONDS (2004) (318)
BUDGETARY OBJECTIVE:
The $1,970,000 2010B G.O. Capital Improvement Plan Crossover Refunding Bonds
were issued in 2010 to crossover refund the 2004 G.O. Capital Improvement Plan
Bonds on February 1, 2013. By placing the 2010 refunding bond proceeds and
$1,000,000 of unspent 2004 bond proceeds into an escrow account in 2010,
$2,845,000 of the 2014 through 2025 maturities of the 2004 bonds will be defeased
in 2013 through the escrow account.
This fund is responsible for the retirement of the general obligation bonds.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Current Ad Valorem Taxes (31010) To repay the bonds, an annual property tax levy
will be levied by the City from 2013 through 2024 (averaging approximately
$200,000).
DEBT PAYMENT SCHEDULE:
YEAR PRINCIPAL INTEREST
2011 $0 $33,143
2012 $0 $46,608
2013 $0 $46,608
2014 $135,000 $45,933
2015 $150,000 $44,208
2016-2020 $785,000 $180,083
2021-2025 $900,000 $71,106
TOTAL: $1,970,000 $467,689
NOTE: Interest payments through the February 1, 2013 crossover date are
recorded in the 2004 G.O. Capital Improvement Plan Bonds fund #313.
4.18
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year-to•Date Preliminary to 2011
Account Number Description Budget Actual Budget (07/31/10) Budget Change
2010B G.O. Capital Improvement Plan
Crossover Refunding Bonds
Revenues
Taxes
318-000-0000.31010 Current Ad Valorem Taxes $0 $0 $0 $0 $0 NIA
Total Taxes $0 $0 $0 $D $0 N/A,
Other
318-000-0000-36210 Interest on Investments $0 $0 $0 $0 $0 N/A
Total Other $0 $0 $0 $0 $0 N/A,
Total Revenues $0 $0 $0 $0 $0 NIA,
Other Financing Sources
318-000-0000-39200 Transfers In $0 $0 $0 $0 $0 N/A
Total Other Financing Sources $0 $0 $0 $0 $0 N/A.
Total Revenues and Other Financing Sources $0 $0 $0 $0 $0 NIA,
Expenditures
Debt Service
31 B-470.7000-46000 Bond Principal $0 $0 $0 $0 $0 NIA
318-470.7000-46110 Bond Interest $0 $0 $0 $0 $0 N/A
318.470.7000-46200 Fiscal Agent Fees $0 $0 $0 $0 $0 N/A
Total Debt Service $0 $0 $0 $0 $0 N/A
Total Expenditures $0 $0 $0 $0 $0 N/A.
Other Financing Uses
310493.9360-47200 Transfers 0ut $0 $0 $0 $0 $0 NIA,
Total Other Financing Uses $0 $0 $0 $0 $.0 NIA,
Total Expenditures end Other Financing Uses $0 $0 $0 $0 $0 N/A
20100 G.O, Capital Improvement Plan
Crossover Refunding Bonds
Fund Balance
$0 $0 $0 $0 $0
N/A
Fund Balance, Beginning of Year $0 $0 $0 $0 $0 N/A
Net Change In Fund Balance $0 $0 $0 $0 $0 NIA,
Fund Balance, Ending of Year $0 $0 $0 $0 $0 NIA
NOTE: The 2010E G.O. Capital Improvement Plan Crossover Refunding Bonds crossover refunded the 2004 G.O. Capital Improvement Plan Bonds on February 1, 2013
4.19
THIS PAGE INTENTIONALLY BLANK
CAPTAL PROJECTS FUNDS SUMMARY
PURPOSE:
Capital projects funds (a type of governmental fund) are used to account for
financial resources to be used for the acquisition or construction of major capital
facilities (other than those to be financed by proprietary funds and trust funds).
The city presently has ten active capital projects funds:
1. Park Dedication
2. Infrastructure Reserve
3. Vehicle Replacement
4. City Facilities
5. Village
6. Manning Avenue/Highway 36
7. 2009 Street Improvements
8. Tablyn Park Entrance
9. 2010 Street Improvements
10, 2011 Street Improvements
Annual appropriated budgets are not adopted for capital projects funds because
effective budgetary control is alternatively accomplished through the use of
project controls. However, capital projects fund budgets along with a five-year
capital improvement plan are prepared by staff and reviewed by the city council to
assist in the city's overall financial planning.
BASIS OF ACCOUNTING & BUDGETING:
The measurement focus for capital projects funds is on a current financial
resources basis, where the aim of a set of financial statements is to report the
near -term (current) inflows, outflows, and balances of expendable financial
resources. The fund balance is considered a measure of expendable resources.
Capital projects funds use the modified accrual basis of accounting, under which
revenues are not recognized until they are measurable and available, and
expenditures are recognized in the period in which governments in general
normally liquidate the related liability rather than when that liability is first incurred
(if earlier).
The basis of budgeting is consistent with accounting principles generally accepted
in the United States of America.
5-1
City of Lake Elmo
Budget 2011
2009
Fund Amended
Number Description Budget
CAPITAL PROJECTS FUNDS
Revenues and Other Flnanclno Sources
2010 2011 2010
2909 2010 Year•to•Date Preliminary to 2011
Actual Budget (07/31/101 Budget Change
202 Tablyn Park/Lake Elmo Heights $374,971 $364,588 $15,000 $0 $0 -100.0%
404 Park Dedication $20,000 $26,243 $58,675 $3,605 $8,000 -86.4%
409 Infrastructure Reserve $577,735 $135,135 $213,000 $22,253 $130,000 364.3%
410 Vehicle Replacement $57,500 $36,466 $72,850 $113,132 $6,000 -91.8%
411 City Facilities $25,000 $38,119 $10,000 $0 $1,000 -90.0%
413 Village $125,000 $664 $0 $0 $3,500,000 N/A
414 Manning Avenue/Highway 36 $1 500 $1,638 $1,500 $0 $1,000 -33.3%
415 2009 Street Improvements $0 $503,366 $0 $0 $0 N/A
416 Tablyn Park Entrance $0 $70,301 $0 $0 $0 N/A
417 2010 Street Improvements $0 ($7) $652,454 $0 $0 -100.0%
418 2011 Street Improvements $0 $0 $0 $0 $463,000 N/A
Total Revenues and Daher Financing Sources $1,151,706 $1,176,512 $838,479 $138,990 $4,129,000 392.4%
Expenditures and Other Flnanclno Uses
202 Tablyn Park/Lake Elmo Heights $D $12,055 $0 $0 $0 N/A
404 Park Dedication $267,000 $83,540 $241,000 $20,859 $200,200 20.4%
409 Infrastructure Reserve $651,020 $98,511 $160,000 $39,233 $171,487 7.2%
410 Vehicle Replacement $232,800 $222,018 $134,300 $1,198 $127,025 -5,4%
411 City Facilities $1,000,000 $1,000,000 $0 $20,901' $177,000 N/A
413 Village $100,000 $51,113 $560,000 $15,677 $3,542,000 532.5%
414 Manning Avenue/Highway 36 $0 $0 $0 $0 $0 N/A
415 2009 Street Improvements $0 $468,405 $0 $922 $0 N/A
416 Tablyn Park Entrance $0 $61,783 $0 $64 $0 N/A
417 2010 Street Improvements $0 $19,030 $652,454 $83,345 $0-100.0%
418 2011 Street Improvements $0 $0 $0 $0 $483,000 N/A
Total Expenditures and Other Financing Uses $2,250,820 $2,016,456 $1,747,754 $182,259 $4,790,712 174,1%
TOTAL CAPITAL PROJECTS FUNDS _ ($1,089,114) ($539,944) ($909,275) (943,268) ($661.712) N/A
Fund Balance
Fund Balance, Beginning of Year 81,867,157 $1,807,157 $1,027,213 $1,027,213 $117,938 -86.5%
Net Change in Fund Balance ($1,069,114) ($039,944) ($909,275) ($43,268) ($661,7121 N/A
Fund Balance, Ending of Year
$798,043 $1.027,213 $117,938 $953,845 ($543,774) -561.156
J
5-2
Clty o1 Lake Elmo
Capltal Projects Summary 2010
Fund/Catenary
Park Dedication (404)
Parks
Parks
Parks
Perks
Perks
Parks
Parke
Parks
Parks
Parks
Parks
Parks
Perks
Lions Park
Sunfish Oka Park
Slgnagc
Pebble Park
DeMonlrevillo park
De Monlreville park
Sanclu my
Waage le Park
Heights Palk
De Monlravllle Park
Llola Perk
Sunfish Lake Pork
Trail Improvements
Priciest
it er Sireel Frnm(Ta
Replace Shelter Roof
Boulders,Gale,Larldscepin g
All Parka
Improved Btdlheld
Picnic Sheller
Resurface Basketball Court
Master Plan
Parking Lot
Park Development
Play Area Edging
Lights
Prairie establishment
Eglllnated
Cost
2011
$5,000 Park Dedication Fees
$12,000 Park Dedication Fees
$20,000 Park Dedication Fees
$20,000 Park Dedication Fees
445,000 Park Dedication Fees
$5,000 Park Dedication FBI.
$5,000 park Dodlealion Fees
$10,000 Park Dedication Fees
$26,000 Park Dedication Fees
$3,000 Park Dedication Fees
$30,000 Park Dedication Fees
$5,200 Park Dedicallon Fees
$100 000 park Dedication Fees
Total Perk Dedication (404)
$285,200
Infrastructure Reserve (409) (2011 projects, nallncluding seaie0 riling, budgeted In 2011 Skeet Improvements Fund 0418)
In frashuclur0
Inhaskuclure
Inlres0uclure
Inhaskuclure
Infrastructure
Infmslmclure
Inh astir/ Mu re
Infraslructu re
Inlreskusture
Intras6ucture
Total Infra
Per 2009 Transportation plan
5ealcoodng (ace 2011 detail below)
LAVERNE AVE N
LAVERNE AVE N
LAYTON AVE N
LEEWARD AVE N
11TH ST N
12TH ST N
12TH ST N
12TH ST N
10TH STREET CT N
Vehicle Replacement (Formerly Capital Acqulsl/ons) (410)
Fee
Fl re
Fire
Fl re
Pubic Works
Heavy rescue vehicle Refurbish
2 Laptops for Trucks
Replace inverter an E2
Install Light Tower on E2
Ptck-up Truck
Total Vehicle Replacement (Formerly Capllel Acquisitions) (410)
City Facilities (411)
City Hall
City Hall
City Hall
Clly Hall
City HMI
Fire
Fire
Fire
Fire
Fire
Public Works
Total City Facilities (411)
Vitiate (413)
Village • Sewer
Total Village (413)
Wider (601)
Wafer
Total Welter (601)
Sewer (602)
Sewer
Total Sower (602)
Surface Water (603)
Surface Water
Total Surface Water (603)
Radio Replacement (701)
Radio Replacement
Total Radio Replacement (701)
In formation Technology (IT) Replacement (702)
City Hall Interior Improvements
City Hall Parking Lot
City Hall Annex Interior Improvements
City Hall Annex Exterior Improvements
City Start go Focally
Stollen 1 Inledar Improvements
Station 1 Exterior Improvements
Station 1 Parking Lot
Station 2 interior Improvements
Station 2 Exterior Improvements
Public Works miss,
I-04 to 301h Street Trunk Force mein
Well and Pumphouse (14
Sewer study south of 101h SI,
Administration
Administration
Finance
Building Inspection
Total IT Replacement (702)
Furniture, Fixtures, & Equipment (FFE) Replacement (703)
Rain Garden Improvelnenls
Fire
Total FFE Replacement (703)
Total City
City Flell network
Replacement equipment
Finance softwere upgrade
Bldg Permit Upgrade
2 sets turnout gear
11TH ST N TO 12TH STN
C 5AH 10 (10TH ST N) TO 11 TH ST N
CSAI1 10 (10TH ST N) TO 12TH ST N
CSAH 10 (10TH ST N) TO 12TH ST N
LAVERNE AVE WEST TO CUL-DE-SAC
LAYTON AVE TO LEEWARD AVE
LAVERNE AVE TO LAYTON AVE N
WEST CUL-DE-SAC TO LAVERNE AVE
CSAH 10 (10TH ST) TO CUL•DE•SAC
Carpeting, Storage Addition, Plumbing Repairs
RehahilimlelRoplace
Plumbing Repairs
RalevelinglSklr1n1
!Menial/External Repairs
uncials electrical
Door Canopies
RehabllllatelRe place
Misc. Repairs/Improvements
Retaining Wag0Drain age Repxlr$lcreck sealing
lareemaln to 101h, plus gravgy
and connecting hunk watormain
Fluorine Source
$106,137 Fund Balance7Gerlerel Fund Transfers
$48,000 70% Properly Tax Levy; 30% Assessments
$29,000 70% Properly Tax Levy; 30% Assessments
$83,000 70% Properly Tex Levy; 30%Assessments
$93,000 70% Property Tax Levy; 30% Assesmments
129,000 70% Property Tex Levy; 30% Assessments
$26,000 70% Plopmly Tax Levy; 3014 Asaeesmenls
$77,000 70%Property Ter levy; 30% Assessments
$31,000 70% Property Tax Levy; 30% Assessments
$65,000 70% Property Tax Levy; 30% Assessments
$5139,117
$55,000 Capital Fund Balance
$6,000 Capital Fund Balance
$17,225 Capilal Fund Balance
$13,800 Capital Fund Balance
$35 000 Capital Fund Balance
127,04
$25,000 Capital Fund Balance
$30,000 Capital Fund Balance
$5,000 Capital Fund Balance
$5,000 Capital Fund Balance
$10,000 Capital Fund Balance
$40,000 Capital Fund Balance
$10,000 Central Fund Balance
$10,800 Cepllal Fund Balance
45,000 Capital Fund Balance
530,000 Caplet Fund Balance
$7,000 Gspllel Fund Balance
8177,000
$3,500,000 Stale Grant/Bonds/TBD
$3,500,000
$1,370,000 Stale G an7Bonds7TBD
$1,370,000
S25 000 Nel Assets
$25,000
$35,000 Net Assele
S36,000
$0 Net Assets accumulated from General Fund annual transfers
$0
$2,500 Net Resets eocumulated from General Fund annual lousier%
$2,500 Nel As seta accumulated from General Fund annual transfers
819,900 Net Assets accumulated Com General Fund annual transfers
$0,500 Net Assets accumulated horn General Fund annual transfers
$21,400
$3,500 Not Asacls accumulated from General Fund armu at transfers
$3,600
$6,143 302
s-3
TAB YN PARKJLAKE ELMO HEIGHTS (202)
BUDGETARY OBJECTIVE:
The purpose of this fund is to account for the Tablyn Park/Lake Elmo Heights
water main project, largely funded by 3M. Periodic receipts from 3M have been
deposited to a designated bank account from which the city draws funds to cover
eligible costs. The Tablyn Park Watermain Extension project included a streets
infrastructure component, for which the city has pledged its own funds. In 2007,
the city assessed $82,467 towards the streets infrastructure portion of for this
project.
Available special assessment funds in the 2001 G.O. State Aid and Improvement
Bonds debt service fund were transferred to the Tablyn Park/Lake Elmo Heights
capital projects fund in 2009 to reduce the capital project fund balance deficit. The
fund was closed with a transfer in from the General Fund in 2009.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Special Assessments (36100) These assessments were levied against benefited
property owners in 2007 for collection from 2008 through 2012.
EXPENDITURES & OTHER FINANCING USES
Miscellaneous (44300) Records pass -through payments of 3M-paid city water bills.
Water Mains (46400) Accounted for the Tablyn Park/Lake Elmo Heights water main
project.
5-4
City of Lake Elmo
Budget 2011
2009
Amended
Account Number DescrIntIon Budeet
Tablyn Park/Lake Elmo Heights
Revenues
2010 2011 2010
2009 2010 Year•to-Date Preliminary to 2011
Actual Budget 107/31/10) Budget Change
Intergovernmental
202-000-0000-36203 3M Grant $0 $0 $0 $0 $0 N/A,
Total Intergovernmental $0 $0 $0 $0 $0 N/A,
Special Assessments
202-000-0000-36100 Special ASSeSSMentS $18,033 $16,916 $15,000 $D $0
Total Special Assessments $18,033 $16,916 $15,000 $0 $0 -100.0%
Other
202-000-0000-36200 Miscellaneous Revenue $0 $0 $0 $0 $0 N/A
202-000-0000-36210 Interest on Investments $0 ($9,266) $0 $0 $0 N/A,
Total Other $0 ($9,266) $0 $0 $0 N/A,
Total Revenues $18,033 $7,650 $15,000 $0 $0 -100.0%
Other Financing Sources
202-000-0000-39200 Transfers In $356,938 $356,938 SO $0 $0 N/A,
Total Other Financing Sources $355,938 $356,936 $0 SO $0 N/A,
Total Revenues and Other Financing Sources $374,971 $364.588 $15,000 $0 $0 -100.0%
Expenditures
Other Services and Charges
202-494-9400-43030 Engineering Services $0 $0 $0 $0 $0 N/A
202-494-9400-43040 Legal Services $0 $0 $0 $0 $0 NIA
202-494-9400-44300 Miscellaneous $C $12,055 $0 $0 $0 NIA,
Total Other Services and Charges SC $12,055 $0 $0 $0 N/A,
Capital Outlay
202-494-9400-46400 Water Mains $0 $0 $0 $0 $0 N/A,
Total Capital Outlay $0 $0 $0 $D $0 N/A,
Total Expenditures $0 $12,055 $0 $0 $0 N/A,
Tablyn Park/Lake Elmo Heights $374,971 $352,533 $15,000 $0 $0 -100.0%
Fund Balance
Fund Balance, Beginning of Year
Net Change in Fund Balance
Fund Balance, Ending of Year
($352,533) (S352,533) $0 $0 $15,000 N/A
$374,971 $352,533 $15,000 So so -100.0%
522,438 $0 515,000 So $15,000 0.0%
NOTE Avallable special assessment funds in the 2001 G.O. Stale Ald and Improvement Bonds debt service fund were transferred to the Tablyn Park/Lake Elmo
Heights capital projects fund in 2009 to reduce the fund balance deficit. The fund was subsequently closed via a transfer In from the General Fund,
5-5
PARK DEDICATION (404)
BUDGETARY OBJECTIVE:
The purpose of this fund is to provide funds for park and trail improvements and
related equipment costs from funds dedicated for park purposes. According to
Minnesota Statutes, the city's park dedication fees received as payments in lieu of
park land dedication from developers must be put in a dedicated account to use
for park -related purposes.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Park Grants (xxxxx) Miscellaneous park grants, including MN DNR, Greenway, and
Washington Conservation.
Dedication Fees (36240) Park dedication fees received as payments in lieu of park
land dedication from developers.
EXPENDITURES & OTHER FINANCING USES
Engineering Services (43030) Expenditures for contracted park engineering
services.
Buildings & Structures (45200) Capital outlay for park buildings and structures:
Financed by Fund Balance/Park Dedication Fees/Grants:
• Lions Park Replace Shelter Roof $ 5,000
• DeMontreville Park Picnic Shelter $ 45,000
Improvements Other Than Buildings (45300) Capital outlay for park improvements
other than buildings:
Financed by Fund Balance/Park Dedication Fees/Grants:
• Sunfish Lake Park Boulders, Gate, Landscaping $ 12,000
• Sunfish Lake Park Prairie Establishment $ 5,200
• Pebble Park Improved Ballfield $ 20,000
• DeMontreville Park Resurface Basketball Court $ 5,000
• DeMontreville Park Play Area Edging $ 3,000
• Sanctuary Master Plan $ 5,000
• Stonegate Park Parking Lot $ 10,000
• Heights Park Park Development $ 25,000
• Lions Park Lights $ 30,000
• Trail Improvements $100,000
• Signage $ 20,000
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
5-6
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to 2011
Account Number Description Budget Actual Budget (07)31/10) Budget Change
Park Dedication
Revenues
Intergovernmental
404-000-0000-33435 Park Grants
Total intergovernmental
Other
404-000-0000-36210 interest an Inveslinents
404-000-0000-36240 Dedication Fees
Total Other
Total Revenues
Expenditures
$0 $0 $38 075 $3,605 $0
$0 $0 $38075 $3,605 $0
-100.0%
-100,0%
$20,000 $26,243 $20,000 $0 $8,000 -60.0%
$0 $0 $0 $0 $0 N/A
$20,000 $26,243 $20.000 $0 $8,000 -60.0%
$20.000 $26,243 $58,675 $3,605 $8,000 -86.4%
Other Services and Charges
404-480-8000-43030 Engineering Services $8,000 $14,985 $8,000 $573 $5,000 -37,5%
404-480-8000-43040 Legal Services - $0 SO $0 $0 $0 N/A
404-480-8000-43050 Other Park Ded Prot Services $0 $0 $0 $75 $0 NIA
404-480-8000-44030 Repairs/Maint imp Not Bldgs $o $1,038 $0 $250 $o NIA
404-480-6000-44040 Repairs/MaInt Contractual Eqpt $0 $0 $0 $445 $0 NA.
Total Other Services and Charges $8,000 $16,024 $8,000 $1,343 $5,000 -37.5%,
Capital Outlay
404-480-8000-45100 Land
404-480-8000-45200 Buildings & Structures
404-480-8000-45300 Improvements Other Than Bides
404-480-8000-45800 Other Equipment
$0 $10,198 $0 $0 $0 N/A
$00,000 $39,805 $51,000 $5,695 $50,000 -2.0%
$199,000 $17,713 $182,000 $13,821 $235,200 29.2%
$0 $0 $0 $0 $0 NIA.
Total Capital Outlay $259,000 $67,516 $233,000 $19,516 $285,200 224%.
Total Expenditures $267,000 $83,540 $241,000 $20,859 $280,200 20.4%,
Park Dedication ($247,000) ($57,297) .0182,325) ($17,254) ($282,200) N/A,
Fund Balance
Fund Balance, Beginning of Year $1,050,966 $1,080,986 $993,669 $993,669 $811,344 -18.3%
Net Change in Fund Balance ($247,000) ($57,297) ($182,325) ($17,254) ($282,200) N/A.
Fund Balance, Ending ot Year $803,966 $003,669 $811,344 $976,415 $529,144
5-7
'INFRASTRUCTURE RESERVE (409)
BUDGETARY OBJECTIVE:
The purpose of this fund is to account for future road and street infrastructure
projects. The city's Municipal State Aid (MSA) Construction and Section 33
Utilities capital projects funds were closed to the Infrastructure Reserve fund via
transfers out in 2007. Future MSA construction revenues will be recorded in the
Infrastructure Reserve fund or other project -specific capital fund, while MSA
maintenance revenues will be recorded in the General Fund. All special
assessments receivable (deferred and Green Acres) previously recorded in the
MSA Construction fund were also shifted to the Infrastructure Reserve fund in
2007.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Special Assessments (36100) These assessments were levied against benefited
property owners in various years for various periods through 2014.
Bond Proceeds (39310) Borrowing to finance capital road and street
improvements.
Transfers In (39200) Transfers from the General Fund for infrastructure projects,
including sealcoating.
EXPENDITURES & OTHER FINANCING USES
Comprehensive Planning (43020)
transportation planning services.
Engineering Services (43030)
engineering services.
Expenditures for contracted comprehensive
Expenditures for contracted road and street
Improvements Other Than Buildings (45300) Capital outlay for road and street
improvements:
Financed by Fund Balance/Transfers In:
• Sealcoating $106,137
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
5-8
City of Lake Elmo
Budget 2011
Account Number
Infrastructure Reserve
Revenues
Description
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to2011
Budget Actual Budget (07131/101 Budget Change
Intergovernmental
409-000-0000-33419 MSA Construction $0 $0 $0 $0 $0 NIA
Total Intergovernmental $0 $0 $0 $0 $0 N/A
Special Assessments
409-000-0000-36100 Special Assessments $30,715 $31,028 $28,000 $22,253 $30,000 7,1%
Total Special Assessments $30,715 $31,026 $28,000 $22,253 $30,000 7.1%
Other
409-000-0000-36210 Interest on Investments $0 $4,107 $0 $0 $0 NIA
Total Other $0 $4,107 $0 $0 $0 N/A
Total Revenues $30,715 $35,135 $28,000 $22,253 $30,000 7.1%
Other Financing Sources
409-000-0000-39200 Transfers In $100,000 $100,000 $0 80 $100,000 N/A
409-000-0000-39310 Bond Proceeds $447,020 $0 $0 $0 $0 N/A
Total Other Financing Sources $547,020 $100,000 $0 $0 $100,000 N/A
Total Revenues and Other Financing Sources $577,735 $135,135 $28,000 $22,253 $130,000 364.3%
Expendltures
Other Services and Charges
409-480-8000-43020 Comprehensive Planning $45,000 $0 $0 $0 $0 N/A
409-480-8000-43030 Engineering Services $34,000 $73,311 $35,000 $38,899 $65,000 85.7%
409-480-8000-43510 Public Notices $0 $0 $0 $335 $350 NIA
Total Other Services and Charges $79,000 $73,311 $35,000 $39,233 $65,350 86,7%
Capital Outlay
409-480-8000-45300 Improvements Other Than Bldgs $572,020 $25,200 $125,000 $0 $106,137 -15.1%
Total Capital Outlay $572,020 $25,200 $125,000 $0 $106,137 -15.1%
Total Expenditures $651,020 $98,511 $160,000 $39,233 $171,487 7.2%
Infrastructure Reserve ($73,285) $36,623 (S132,000) ($16,980) ($41,487) N/A
Fund Balance
Fund Balance, Beginning of Year $198,845 $198,845 $235,468 $235,488 $103,488 -56.1%
Net Change in Fund Balance ($73,285) $35,623 ($132,0001 ($18,980) ($41,4871 NIA
Fund Balance, Ending of Year $125,580 $235,468 $103,468 $218,488 $61,981 -40,1%
5.9
VEHICLE REPLACEMENT
(FORMERLY CAPITAL ACQUISITIONS) ((410)
BUDGETARY OBJECTIVE:
The purpose of this fund is to account for the acquisition of vehicles and related
equipment.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Transfers In (39200) Transfers from the General Fund for future capital equipment
purchases.
EXPENDITURES & OTHER FINANCING USES
Buildings & Structures (45200) Capital outlay for minor general buildings and
structures.
Vehicles (45500) Capital outlay for vehicles:
Financed by Fund Balance/Transfers In:
• Fire: heavy rescue vehicle refurbish $55,000
• Fire: 2 laptops for trucks $ 6,000
• Fire: replace inverter on E2 $17,225
• Fire: install light tower on E2 $13,800
• Public Works: pickup truck $35,000
Office Eauipment & Furnishings (45700) Capital outlay for office equipment and
furnishings.
Other Equipment (45800) Capital outlay for other equipment.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
5-1 0
City of Lake Elmo
Budget 2011
Account Number Description
Vehicle Replacement (formerly Capital Acquisit(ons)
Revenues
Intergovernmental
410-000-0000-33120 Federal Grants
410-000-0000-33450 Local Grants
Total Intergovernmental
Other
410-000-0000-36200 Miscellaneous Revenue
410-000-0000-36205 Refunds and Reimbursements
410-000-0000-36210 interest on investments
410-000-0000-36230 Donations
Total Other
Total Revenues
Other Financing Sources
410-000-0000-39101 Sale of Capital Assets
410-000-0000-39210 Transfers In
410-000-0000-39310 Bond Proceeds
Total Other Financing Sources
Total Revenues and Other Financing Sources
Expenditures
Other Services and Charges
410-480-8000-43030 Engineering Services
410-480-8000-43040 Legal Services
410-480-8000-43150 Contract Services
410-480-8000-46200 Fiscal Agent Fees
Total Other Services and Charges
Capital Outlay
410-40043000-45100
410-480-8000-45200
410-480-8000-45300
410-480-0000-45400
410-480-8000-45500
410-480-8000-45700
410-480-8000-45800
Land
Buildings and Structures
Improvements Other Than Blrigs
Heavy Machinery
Vehicles
Office Equipment & Furnishings
Other Equipment
Total Capital Outlay
Total Expenditures
Other Financing Uses
410-493-9360-47200 Transfers Out
Total Other Financing Uses
Total Expenditures and Other Financing Uses
Vehicle Replacement
Fund Balance
Fund Balance, Beginning cf Year
Net Change in Fund Balance
Fund Balance, Ending of Year
2009
Amended
Budget
2009
Actual
$0 $0
$50,000 $15,484
$50,000 $15,484
$0 $0
$0 $0
$7,500 $10,122
$0 $1,670
$7,500 $11,792
$57,500 $27,276
$0 $9,190
$0 $0
SO $0
$0 89,190
$57,500 $36,468
So $0
So SO
$15,000 $10,122
$0 $0
$15,000 $10,122
$0 $0
$58,000 $8,988
$0 $0
$0 $0
$68,600 $105,846
$26,200 $5,837
$50,000 $76,224
$202,800 $196,896
$217,800 $207,018
$15,000 $15,000
$15,000 $15,000
$232,800 $222,018
($175,300) ($185,551)
$485,782 $465,782
($175,300) ($185,551)
$290,482 $280,231
5-11
2010
Budget
$0
$0
$0
2010
Year4o•Date
(07/31/10)
SO
$0
$0
$0 $0
$0 $44,282
$4,000 $0
SO So
$4,000 $44,282
$4,000 $44,262
$0 $0
$68,850 $68,850
$0 $0
$68,850 $68,850
$72,850 $113,132
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
2011
Preliminary
Budget
$0
$6,000
$0
$6,000
98,000
$0
$0
SO
$0
$0
$0 $0 $0
$63,000 $0 $0
So $0 $0
$0 $0 $0
$35,000 $0 $127,025
$32,700 $1,198 $0
$3,800 $0 $0
$134,300 91 198 $127,025
$134,300 $1,190 9127,025
$0 $0 $0
$0 $0 $0
9124,300 81,190 8127025
($61,450) $111,934 ($121,025)
$280,231 $280,231 $218,781
(981,480) $111,934 ($121,025)
$218,781 $392,184 $97,756
2010
to 2011
Change
$0 N/A
$0 N/A
$0 N/A
$0 N/A
$0 N/A
,100.0%
SO N/A
$0 -100,0%
$0 -100.0%
N/A
-91.3%
N/A
-91.3%
-91.8%
N/A
N/A
NIA
N/A.
N/A
N/A
-100.0%
N/A
N/A
202.9%
-100.0%
-100.0%
-5,4%
-5,414
N/A
-5.4%,
N/A
-21.9%
N/A.
-55,3%
CITY FACILITIES (4
BUDGETARY OBJECTIVE:
The purpose of this fund is to account for the acquisition of major buildings and
building improvements.
In 2004, the City issued $4,090,000 of G.O. Capital Improvement Plan (CIP) Bonds
to finance the constructing and equipping of City facilities, To date, a public works
facility and a City Hall annex have been acquired.
A total of $1,000,000 of unspent bond proceeds were transferred from the City
Facilities capital projects fund to the 2004 G.O. Capital Improvement Plan Bonds
debt service fund in 2009, thereby increasing the debt service fund balance and
reducing the pay 2010 and future scheduled annual property tax levies to $220,000.
Subsequently, $200,000 of unspent bond proceeds is to be transferred from the
City Facilities capital projects fund to the 2004 G.O. Capital Improvement Plan
Bonds debt service fund in 2010, thereby again increasing the debt service fund
balance and reducing the pay 2011 scheduled annual property tax levy to $140,000.
The levy is projected to increase to $160,000 for 2012, $180,000 for 2013, and
approximately $200,000 for 2014 and forward.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
Buildings & Structures (45200) Capital outlay for buildings and structures:
Financed by Fund Balance:
• City Hall: interior improvements $40,000
• City Hall: parking lot $30,000
• City Hall Annex: interior improvements $ 5,000
• City Hall Annex: exterior improvements $ 5,000
• City storage facility $10,000
• Fire: station 1 interior improvements $25,000
• Fire: station 1 exterior improvements $10,000
• Fire: station 1 parking lot $10,000
• Flre: station 2 interior improvements $ 5,000
• Fire: station 2 exterior improvements $30,000
• Public Works: miscellaneous $ 7,000
Transfers Out (47200) Transfers to the 2004 G.O. Capital Improvement Plan Bonds
debt service fund.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
5-12
City of Lake Elmo
Budget 2011
Account Number
City Facilities
Revenues
Other
Description
411-000-0000-36205 Refunds and Reimbursements
411-000-0000-36210 Interest Earnings
Total Other
Total Revenues
Expenditures
Other Services and Charges
411-480-8000-43030 Engineering Services
411-480-8000-43040 Legal Services
2009
Amended
Budget
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Budget (07/31/10't Budget Change
$0 $547 $0 $0 $0 N/A
$25,000 $37,572 810,000 $0 $1,000 -90 0%
825,000 $36,119 $10,000 $0 $1,000 -90,0%
$25,000 Palls 910000 so $1 ,000 -90,0%
$0 $0 $0 $0 $0 NIA
$0 $0 $0 $0 $0 N/A
Total Other Services and Charges $0 $0 $0 $0 $0 NIA
Capital Outlay
411-480-8000-45100 Land $0 $0 $0 $0 $0 NIA
411-480-8000-45200 Buildings and Structures $0 $0 $0 $17,957 $177,000 N/A
411-480-8000-45700 Office Equipment a Furnishings $0 $0 $0 $3,004 $0 N/A.
Total Capital Outlay $0 $0 $0 $20,961 $177,000 N/A
Total Expenditures $0 $0 $0 $20,961 $177,000 N/A
Other Financing Uses
411-493-9360-47200 Transfers Out $1,000,000 $1,000,000 $0 $0 $0 N/A
;
Total Other Financing Uses 81,000,000 $1,000,000 $0 $0 $0 NIA
Total Expenditures and Other Financing Uses $1,00ei000 KOWA° $0 $20,961 $177,000 NA.
City Facilities ($975,000) ($961,681) $10,000 ($20,961) (9176,000) -1860.0%
Fund Balance
Fund Balance, Beginning of Year $1,480,495 81,480,495 $518,614 $518,614 $528,614 1,9%
Net Change in Fund Balance ($975,000) (8961,881) $10,000 ($20,961) ($176,000) -1860.0%
Fund Balance, Ending of Year $505,495 $518,614 9528,614 $497,653 $352,614 -33.3%
NOTEi $1,000,000 was transferred from the City Facilities capital projects fund to the 2004 G,O. Capital Improvement Plan Bonds debt service
fund in 2009, thereby Increasing the debt service fund balance and reducing the pay 2010 scheduled properly tax levy from $319,764 to $220,000
NOTE: $200,000 is to be transferred from the City Facilities capital projects fund to the 2004 G.O. Capital Improvement Plan Bonds debt service
fund In 2010, thereby increasing the debt service fond balance and reducing the pay 2011 scheduled properly tax levy from $220,000 to $140,000;
the levy Is projected to Increase to $160,000 for 2012, $180,000 for 2013, and approximately $200,000 for 2014 and forward
5-13
BUDGETARY OBJECTIVE:
The purpose of this fund is to plan and prepare for the development and potential
redevelopment of the Village. All obligations and expenditures for the Village
project have been tracked and put into the Village capital projects fund. The
project is being funded with a loan from General Fund reserves and a repayment
schedule for the loan has been established.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Miscellaneous State Grants (33426) Matching grant appropriated by the State of
Minnesota.
Reimbursements (36205) Developer reimbursements to cover costs of developing
the Village.
Bond Proceeds (39310) Potential financing of the Village project.
EXPENDITURES & OTHER FINANCING USES
Improvements Other Than Buildings (45300) Village infrastructure costs, including
1-94 to 30`n Street forcemain.
Loan Principal (xxxxx) The initial principal payment is scheduled for 12/31/10, but
may be restructured.
Loan Interest (46115) 4% interest on internal loan from the General Fund.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
5-14
City of Lake Elmo
Budget 2011
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preihninary to 2011
Account Number Description Budget Actual Budget (07/31/10) Budget Change
Viliege
Revenues
Intergovernmental
413-000-0000-33426 Miscellaneous Slate Grants $0 SD $0 $0 $1,000,000 N/A,
Total Intergovernmental $0 $0 $0 $0 $1,000,000 NIA.
Other
413-000-0000-36205 Reimbursements $125,000 $0 SO $0 $0 NIA
413-000-0000-36210 Interest Earnings $0 $664 $0 $D $0 NIA
Total Other $125,000 $664 $0 $0 $0 N/A
Total Revenues $125,000 $664 $0 $0 $1,000,000 N/A.
Other Financing Sources
413-000-0000-32310 Bond Proceeds $0 $0 $0 $0 $2,500,000 N/A.
Total Other Financing Sources $0 $0 $0 $0 $2,500,000 N/A
Total Revenues and Other Financing Sources $125,090 $664 $0 $0 $3,500,000 N/A
Expenditures
Supplies
413-480-8000-42000 Office Supplies $0 $0 $0 $0 $0
Total Supplies $0 $o $0 SO SO
Other Services and Charges
413-480-8000-43030 Englneering Services $0 $9,147 $0 $15,677 $0 N/A
413-460-8000-43040 Legal Services $0 $0 $0 $0 $0 N/A
413-460-8000-43090 Newsletter $0 $0 $0 $0 $0 N/A
413-480-8000-43150 Contract Services $60,000 $1,960 $60,000 $0 so .100.0%
413-480-8000-43220 Postage $0 $0 $0 $0 $0 N/A
413-480-8000-44300 Miscellaneous $0 $0 $0 $0 $0 NIA.
Total Other Services and Charges $60,000 $11,113 $60,000 815,677 $0 -100.013
NIA
N/A,
Capital Outlay
413.480-8000-45300 Improvements Other Than Bklgs $0 $0 $0 $0 $3,500,000 N/A,
Total Capital Outlay $0 $0 $0 50 $3,500,000 N/A,
Debt Service
413-480-8000-46015 Loan Principal
413,480-B000-46115 Loan Interest
Total Debt Service
Total Expenditures
Village
Fund Balance
Fund Balance, Beginning of Year
Net Change in Fund Balance
Fund Balance, Ending of Year
$0 $0 $460,000 $0 $0 -100.0%
$40,000 040.000 540,000 $0 $42,000 5.o%
$40,000 $40p00 $500,000 $0 $41.000
$100,000 $51,113 $560,000 $15 677 $3,542,000 532,513
$25,000 ($50,449) ($560,0001 ($15,677) ($42,000) NIA
($965,954) ($965,964) ($1,016,403) ($1,010,403)
$25,000 ($50,449) ($560,000) (S15,677)
($1,576,403) N/A
($42,000) NiA
(5040,954) (51,016,403) (81,576,403) ($1,032,0801 ($1.618,403) N/A
5-15
MANNING AVENUE/HIGHWAY 36 (4 4)
BUDGETARY OBJECTIVE:
The purpose of this fund is to account for designated funds from a developer for
reconstructing portions of Manning Avenue by Sanctuary. In 2007, the Manning
Avenue/Highway 36 capital projects fund was created with a $14,290 prior period
adjustment to account for and segregate prior year initial expenditures incurred
and originally recorded in the Infrastructure Reserve capital projects fund in 2006.
A $75,000 escrow received from the Sanctuary developer in 2006 is recorded in the
Manning Avenue/Highway 36 fund. Per the Sanctuary development agreement,
this $75,000 and any interest accrued thereon may only be used by the city to
reimburse itself for up to 50% of the costs incurred by the city for the Manning
Avenue improvement.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
5-16
City of Lake Elmo
Budget 2011
2009
Amended
Account Number Description Budget
Manning Ave/Hwy 36
Revenues
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Budget (07/31110) Budget Change
Other
414-000-0000-36210 Interest Earnings $1,500 $1,638 $1,500 $0 $1,000 -33.3%
Total Other $1,500 $1,638 $1,500 $0 $1,000 -33.3%
Total Revenues $1,500 $1,638 $1,500 $0 $1,000 -33.3%
Other Financing Sources
414-000-0000-30310 Bond Proceeds $0 $0 $0 SO $0 N/A
Total Other Financing Sources $0 $0 $0 $0 $0 NIA.
Total Revenues and Other Financing Sources $1,500 $1,638 $1,500 $0 $1,000
Expenditures
Other Services and Charges
414-480-8000-43030 Engineering Services $0 $0 $0 $0 $0 N/A
414-480-8000-43040 Legal Services $0 $0 $0 $0 $0 WA
414-480-8000-43150 Contract Services $0 $0 $0 $0 $0 N/A
Total Other Services and Charges $0 $0 $0 $0 $0 N/A
Caprtal Outlay
414-480-8000-45300 Improvements Other Than Bides $0 $0 $0 $0 $0 N/A
Total Capital Outlay $0 $0 $0 $0 $0 NIA
480 Total Expenditures $0 $0 $0 $0 $0 N/A
Manning Ave/Hwy 36 $1,500 $1,638 $1,500 $0 $1,000
Fund Balance
Fund Balance, Beginning &Year($10,444) ($10,444) ($8,800) ($8,806) ($7,306) N/A
Net Change in Fund Balance $1,500 $1,638 $1,500 SO $1,000 -33,3%
Fund Balance, Ending of Year ($8,944) ($8,808) ($7,306) ($8,606) ($8,306) NIA
5-17
2009 STREET IMPROVEMENTS
BUDGETARY OBJECTIVE:
The purpose of this fund is to account for the 2009 street infrastructure projects.
ACCOUNT HIGHLIGHTS:
REVENUES 8, OTHER FINANCING SOURCES
Bond Proceeds (39310) Borrowing to finance capital road and street
improvements (part of $575,000 2009B G.O. Improvement Bonds).
EXPENDITURES & OTHER FINANCING USES
Enpineerina Services (43030) Expenditures for contracted road and street
engineering services.
Improvements Other Than Buildings (45300) Capital outlay for road and street
improvements:
Financed by Bond Proceeds (bonds to be repaid 70% through the property tax levy
and 30% through special assessments): (PROJECTS LISTED REPRESENT
ORIGINALLY BUDGETED STREETS)
• 21" Street N Manning Ave to cul-de-sac
• 3RD Street PI N Lake Elmo Ave (CSAH 17) to cul-de-sac
• Legion Ln N Legion Ln Ct to Legion Ave
• Legion Ln N Legion Ln Ct to Legion Ln Circle
• Legion Ln N Legion Ave N to Lisbon Ave N
• Legion Ln N Lisbon Ave to Legion Ln Circle
• Legion Ln N 30th Street N to south end
• Legion Ln Circle N Legion Ln to cul-de-sac
• Legion Ln Ct N Legion Ln to cul-de-sac
• Lisbon Ave N Legion Ln to cul-de-sac
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
5-18
City of Lake Elmo
Budget 2011
Account Number
2009 Street Improvements
Revenues
Description
2009
Amended
Budget
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Budget (07/31/10) Budget Change
Other
415-000-0000-36210 Interest Earnings $0 $557 $0 $0 $0 N/A
Total Other $0 $557 $0 $0 $0 N/A
Total Revenues $0 $557 $0 $0 $0 N/A
Other Financing Sources
415-000-0000-39310 Bond Proceeds $0 $501,135 $0 $0 $0 N/A
415-000-0000-39320 Premiums on Bonds Sold $0 $1,673 $0 $0 SD N/A
Total Other Financing Sources $0 $502,809 $0 $0 $0 N/A.
Total Revenues and Other Financing Sources $0 $503,366 $0 $0 $0 NIA
Expenditures
Other Services and Charges
415-480-8000-43030 Engineering Services $0 $89,836 $0 $922 $0 N/A
415-480-8000-43040 Legal Services $0 $0 $0 $0 $0 NA
415-450-8000-43150 Contract Services $0 $23,537 $0 $0 $0 NIA
415-480-8000-43510 Public Notices $0 $253 $0 $0 $0 N/A.
Total Other Services and Charges $0 $113,627 $0 $922 $0 N/A
Capital Outlay
415-480-8000-45300 Improvements Other Than Bldgs $0 $354,780 $0 $0 $0 N/A
Total Capital Outlay $0 $354,780 $0 $0 $0 NA
Total Expenditures $0 $465,406 $0 5922 $0 N/A.
2009 Street Improvements $0 $34,959 $0 t$922) $0 N/A
Fund Balance
Fund Balance, Beginning of Year $0 SO $34,959 $34,959 $34,959 0,0%
Net Change In Fund Balance $0 $34,959 $0 ($2221 $0 N/A.
Fund Balance, Ending of Year $0 $34,959 $34,959 $34,037 $34,959 0.0%
5-19
TAB YN PARK ENTRANCE (4 6)
BUDGETARY OBJECTIVE:
The purpose of this fund is to account for the 2009 Tablyn Park entrance project.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
Bond Proceeds (39310) Borrowing to finance capital road and street
improvements (part of $575,000 2009B G.O. Improvement Bonds).
EXPENDITURES & OTHER FINANCING USES
Engineering Services (43030) Expenditures for contracted road and street
engineering services.
Improvements Other Than Buildings (45300) Capital outlay for road and street
improvements.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
5-20
City of Lake Elmo
Budget 2011
Account Number
Tablyn Park Entrance
Revenues
Description
2009
Amended
Budget
2010 2011 2010
2009 2010 Year -to -Date Preliminary to 2011
Actual Budget (D7/31/10) Budget Change
Other
416-000-0000-36210 Interest Earnings $0 $155 $0 $0 $0 N/A,
Total Other $0 $155 $0 $0 $0 NIA,
Total Revenues $0 $155 $0 $0 $0 N/A
Other Financing Sources
416.000-0000-39310 Bond Proceeds $0 $70,000 $0 $0 $0 N/A
416-000-0000-39320 Premiums on Bonds Sold $0 $146 $0 $0 $0 N/A
Total Other Financing Sources $0 $70,146 $0 $0 $0 N/A,
Total Revenues and Other Financing Sources $0 $70,301 $0 $0 $0 NIA
Expenditures
Other Services and Charges
416-480-6000-43030 Engineering Services $0 $12,829 $0 $64 $0 N/A
416-480-6000-43040 Legal Services $0 $0 $0 $0 $0 NIA
416-480-6000-43150 Contract Services $0 $3,263 $0 $0 $0 N/A
416.480-B000-43510 Public Notices $0 $0 $0 $0 $0 N/A,
Total Other Services and Charges $0 $16,002 $0 $54 $0 N/A
Capital Outlay
416-480-6000-45300 Improvements Other Than Bldg s $0 $45,691 $0 $0 $0 N/A,
Total Capital Outlay $0 $45,601 $0 $0 $0 NIA
Total Expenditures $0 $61,783 $0 $64 $0 N/A,
Tablyn Park Entrance $0 $8,518 $0 ($64) $0 N/A
Fund Balance
Fund Balance, Beginning of Year $0 $0 $6,518 $8,518 $8,516 0,0%
Net Change in Fund Balance $0 $8,518 $0 ($64) $0 N/A
Fund Balance, Ending of Year $0 $8,518 $8,518 $8,454 $8,518 0,0%.
5-21
li II II I
2010 STREET IMPROVEMENTS (417)
BUDGETARY OBJECTIVE:
The purpose of this fund is to account for the 2010 street infrastructure projects.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
MSA Construction (33419) State MSA construction aid originally projected for 70%
of the Jamaca Avenue roundabout project, but subsequently determined to be
unnecessary.
Bond Proceeds (39310) Borrowing to finance capital road and street
improvements ($710,000 2010A G.O. Improvement Bonds).
EXPENDITURES & OTHER FINANCING USES
Enaineerina Services (43030) Expenditures for contracted road and street
engineering services.
Improvements Other Than Building s (45300) Capital outlay for road and street
improvements:
Financed by Bond Proceeds (bonds to be repaid 70% through the property tax levy
and 30% through special assessments): (PROJECTS LISTED REPRESENT
ORIGINALLY BUDGETED STREETS)
• 57th Street N 55th Street to Julep way
• 53`4 Street N East side of Foxfire Addn to Keats Ave N
• Isle Ave N Jamaca Ave N to south end
• Jane Road N Jamaca Ave N to west end
Financed by Bond Proceeds (bonds to be repaid 100% through the property tax
levy): (PROJECT LISTED REPRESENTS ORIGINALLY BUDGETED IMPROVEMENT)
• Jamaca Ave Roundabout Jamaca Ct to TH 5
Financed by Bond Proceeds (bonds to be repaid 100% through the property tax
levy): (PROJECT LISTED REPRESENTS ADDITIONAL IMPROVEMENT ADDED IN
2010)
• 42"d Street Mill and Overlay
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
5-22
City of Lake Elmo
Budget 2011
Account Number
2010 Street Improvements
Revenues
Description
2009 2010 2011 2010
Amended 2009 2010 Yea r-io-Date Preliminary to 2011
Budget Actual Budget (07/31/10) Budget Change
Intergovernmental
417-000-0000-33419 MSA Construction $0 SO $170,805 $0 $0 -100,0%,
Total Intergovernmental $0 $0 $170,805 SO $0 -100.0%
Other
417-000-0000-36210 Interest Earnings $0 ($7) $0 $0 N/A,
Total Other $0 ($7) $0 $0 $0 NIA,
Total Revenues $0 ($7) $170,805 $0 $0 -100.0%.
Other Financing Sources
417-000-0000-39310 Bond Proceeds $0 $0 $481,649 $0 $0 -100.0%,
Total Other Financing Sources SO $0 $481,649 $0 $0 -100,0%,
Total Revenues and Other Financing Sources $0 ($7) $652,454 $0 $0 -100.0%,
Expenditures
Other Services and Charges
417-480-8000-43030 Engineering Services $0 $13,230 $0 $64,601 $0 NIA
417-480-8000-43040 Legal Seivices $0 $0 $0 $0 $0 NIA
417-480-8000-43150 Contract Services $0 $5,800 $0 $18,502 $0 N/A
417-480-8000-43510 Public Notices $0 $0 $0 $162 $0 NIA,
)
i Total Other Services and Charges $0 $19,030 $0 $83,345 $0 N/A
Capital Outlay
417-480-8000-45300 Improvements Other Than Bldg $0 $0 $652,454 $0 $0 -100.0%,
Total Capital Outlay $0 $0 $652,454 $0 $0 /IOU%
Total Expenditures $0 $19,030 $652,454 $83,345 $0 -100.050,
2010 Street Improvements SO ,,, (819,037) $0 ($83,345) $0 N/A
Fund Balance
Fund Balance, Beginning ofYear $0 $0 ($19,037) ($19,037) ($19,037) N/A
Net Change in Fund Balance $0 ($19,037) SO ($63,345) $0 NIA
Fund Balance, Ending of Year $0 ($19,037) ($19,037) ($102,382) ($19,037) NIA.
5-23
201'I STREET IMPROVEMENTS (49 8)
BUDGETARY OBJECTIVE:
The purpose of this fund is to account for the 2011 street infrastructure projects.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
MSA Construction (33419) State MSA construction aid.
Bond Proceeds (39310) Borrowing to finance capital road and street
improvements.
EXPENDITURES & OTHER FINANCING USES
Engineering Services (43030) Expenditures for contracted road and street
engineering services.
Improvements Other Than Buildinas (45300) Capital outlay for road and street
improvements:
Financed by Bond Proceeds (bonds to be repaid 70% through the property tax levy
and 30% through special assessments): (PROJECTS LISTED REPRESENT
ORIGINALLY BUDGETED STREETS)
• Laverne Ave N 11th Street N to 12th Street N $ 48,000
• Laverne Ave N CSAH 10 (10th St N) to 11th St N $ 29,000
• Layton Ave N CSAH 10 (10th St N) to 12th St N $ 83,000
• Leeward Ave N CSAH 10 (10th St N) to 12th St N $ 93,000
• 11th St N Laverne Ave W to cul-de-sac $ 29,000
• 12th St N Layton Ave to Leeward Ave $ 26,000
• 12th St N Laverne Ave to Layton Ave N $ 77,000
• 12th St N West cul-de-sac to Laverne Ave $ 33,000
• 10th St Ct N CSAH 10 (10th St) to cul-de-sac $ 65,000
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
5-24
City of Lake Elmo
Budget 2011
Account Number
2011 Street Improvements
Revenues
Description
2009 2010 2011 2010
Amended 2009 2010 Year-to•Date Preliminary to 2011
Budget Actual Budget (07/31/10) Budget Change
Intergovernmental
418-000-0000-33419 MSA Construction $0 $0 $0 $0 $0 N/A,
Total Intergovernmental SO $0 80 $0 $0 N/A.
Other
418-000-0000-36210 Interest Earnings $0 $0 $0 $0 $0 N/A,
Total Other $0 $0 $0 $0 $0 NIA,
Total Revenues $0 $0 $0 $0 $0 N/A,
Other Financing Sources
418-000-0000-39310 Bond Proceeds $0 $0 $0 $0 $483,000 N/A,
Total Other Financing Sources $0 $0 $0 $0 $403,000 N/A.
Total Revenues and Other Financing Sources $0 $0 $0 $0 $483,000 N/A,
Expenditures
Other Services and Charges
418-480-8000-43030 Engineering Services $0 $0 $0 $0 $0 N/A
418-480-8000-43040 Legal Services $0 $0 $0 $0 $0 N/A
418-480-8000-43150 Contract Services $0 $0 $0 $0 $0 NIA
418-480-8000-43510 Public Notices $0 $0 $0 $0 $0 NIA,
Total Other Services and Charges $0 $0 $0 $0 $0 NIA,
Capital Outlay
418-480-8000-46300 Improvements Other Than Bldgs $0 $0 $0 $0 $483,000 N/A
Total Capital Outlay $0 $0 $0 $0 $483,000 N/A,
Total Expenditures $0 $0 $0 $0 $483,000 N/A
2011 Street Improvements $0 $0 ED $0 $0 NA.
Fund Balance
Fund Balance, Beginning or Year $0 $0 $0 so so N/A
Net Change in Fund Balance $0 $0 $0 $0 $0 N/A,
Fund Balance, Ending of Year $0 $0 $0 $0 20 N/A,
5-25
THIS PAGE INTENTIONALLY BLANK
ENTERPRISE FUNDS SUMMARY
PURPOSE:
Enterprise funds (a type of proprietary fund) are used to report an activity for which
a fee is charged to external users for goods or services. Enterprise funds account
for operations financed and operated in a manner similar to private business
enterprises. The intent of the governing body is that the costs of providing goods
or services an a continuing basis be financed or recovered primarily through user
charges. The city presently has three enterprise funds:
1. Water
2. Sewer
3. Surface Water
Annual appropriated budgets are not adopted for enterprise funds, but budgets are
prepared by staff and reviewed by the city council to assist in the city's overall
financial planning.
BASIS OF ACCOUNTING & BUDGETING:
Enterprise funds are accounted for on the economic resources measurement
focus, where the aim of a set of financial statements is to report all inflows,
outflows, and balances affecting or reflecting an entity's net assets.
All assets and all liabilities (whether current or non -current) associated with an
enterprise fund's activity are included on the balance sheet. Transactions that
improve or diminish the economic position of the fund are reported as revenues or
expenses. Depreciation, using the straight-line method, is charged against all
exhaustible capital assets as an expense against operations.
Enterprise funds are accounted for using the accrual basis of accounting, which
recognizes the financial effect of transactions, events, and interfund activities
when they occur, regardless of the timing of related cash flows.
The basis of budgeting is consistent with accounting principles generally accepted
in the United States of America.
6-1
THIS PAGE INTENTIONALLY BLANK
City of Lake Elmo
Budget 2011
Fund
Number
ENTERPRISE FUNDS
Description
2009
Amended 2009
Budget Actual
2010 2011 2010
2010 Year•to•Date Preliminary to 2011
Budget (07/31/10) Budget Change
Revenues lOoeratin0 and Nonoperatlno)
801 Water $470,000 $994,062 $557,600 $395,483 9579,000 3.8%
602 Sewer $40,000 $48,229 $37,500 $20,912 $39,750 6.0%
603 Surface Water $219,000 $562,782 $119,000 $131,776 $135,000 13,4%,
Total Revenues (Operating and Nonoperating) $729,000 $1,025,073 $714,100 $548,171 $753,750 5.696
Expenses (Ooeratino and Nnnoperalin
601 Water $928,710 $857,013 $956,576 $270,654 $950,315
602 Sewer $114,540 $59,244 $76,876 $27,939 $103,506
603 Surface Water $158,225 $140,367 $119,092 $49,667 $129,598
Total Expenses (Operating and Nonaperating)
TOTAL ENTERPRISE FUNDS
Other Cash Inflow
$1,201,475 $1,056,524 $1,152,544 $348,460 $1,193,419
($472,475) $568,449 ($438,444) $199,711 ($439,669)
0.4%
34.6%
8.6%
WA
Bond/Loan Issuance
001 Water $47,450 $562,450 $885,000 $80,154 $1,370,000 54,6%
602 Sewer $0 $0 $0 $0 $0 N/A
603 Surface Water $4,458 $64,612 $0 $0 $0 N/A
Total Bond/Loan Issuance $51,908 $047,062 $885,000 $80,154 $1,370,000 54,5%
Other Cash Outflow
Bond/Loan Principal
601 Water
602 Sewer
603 Surface Water
Total Bond Principal
$30,000 $610,154 $35,000 $0 $40,000 14.3%
$0 $0 $0 $0 $0 N/A
$0 $0 $0 $80,154 $0 N/A,
$30,000 $610,154 $35,000 $80,154 $40,000 14.3 %
Acquisition of Capital Assets
601 Water $0 $11,831 $885,000 $0 $1,370,000 54.8%
602 Sewer $0 $0 $0 $0 $0 N/A
603 Surface Water $0 $0 $36,000 $0 $35.000 0.0%
Total Acquisition of Capital Assets $0 $11,831 $920,000 $0 $1,405,000 52.7%
Net Assets
Net Assets, Beginning of Year
Net Change In Net Assets
Net Assets, Ending of Year
Cas
$7,132,851 $7,132,851 $7,701,300 $7,701,300 $7,262,856
($472,475) $568,449 (9436,4441 $199,711 (9439,669)
$6,660,376 $7,701,300 $7,252,856 $7,901,011 $6,823,197
Cash, Beginning of Yew $494,055 $494,055 $680,821 $580,821 $400,654
Change In Net Assets ($472,475) $568,449 ($436,444) $199,711 ($439,659)
Deduct: Contrib. of Capital Assets $0 ($748,176) $0 $0 $0
Add Back: Depreciation Expanse $322,000 $327,675 $322,000 $0 $355,000
Add Back: Deferred Charges Amort. $8,277 $7,418 $6,277 $0 $6,011
Add Back: Bond Discount Amort. $0 ($710) $0 $0 $0
Add: Other Cash Inflow $51,908 $647,082 $685,000 $60,154 $1,370A00
Deduct: Other Cash Outflow ($30,000) ($621,985) ($955,000) ($80,154) ($1,445,000)
Other Cash Flow Items $0 ($92,967) $0 $0 $0
Cash, Ending of Year
$371,765 $560,821 $400,654 $750,532 $246,996
-5.7 %
NiA
-31.0%
NIA
N/A
10,2%
-4.2%
N/A
54.8%
N/A
N/A
-36.4%
6-3
WATER(601)
BUDGETARY OBJECTIVE:
The water fund is responsible for recording expenses related to the cost,
maintenance, and replacement of the city water system while deriving revenue
from user charges.
ACCOUNT HIGHLIGHTS:
REVENUES AND TRANSFERS IN
Water Sales (37100) City property owners are charged on a quarterly basis for
water usage.
Water Connections - Municipal (37150) Water hook-up charges.
Meter Sales (37170) Charges for water meters placed in city properties.
Tower Rent (37180) Rent charged for antenna placement on city water towers.
Transfer In (39210) Transfer from the General fund to assist in offsetting the Water
fund's declining cash balance - $50,000.
OTHER CASH INFLOW
Bond Issuance Debt Issued for the financing of water capital equipment or water
infrastructure. Due to the full accrual method of accounting in the water fund, this
amount will ultimately be classified as a bond or loan payable liability, and no bond
proceeds revenue will be recorded.
EXPENSES
Full -Time Salaries (41010) See Appendix 1 for the personnel compensation
distribution.
Water Meters & Supplies (42300) Acquisition of water meters for replacement of
obsolete or non -serviceable meters.
Enaineerinp Services (43030) Expenditures for contracted engineering services
related to water.
Contract Services (43150) Includes expenditures for financial consulting services
and outsourced accounting services, including accounts payable, payroll, and
utility billing.
Depreciation Expense (43320) Straight-line depreciation is calculated on the water
system and related capital assets.
6-4
Insurance (43610) Premiums for water infrastructure, buildings, vehicles, and
equipment.
Electric Utility (43810) Includes water related electric service.
Water Utility (43820) Externally provided water service.
Repairs & Maintenance (44030) Water related system and equipment repairs and
maintenance.
Bond Interest (46110) Interest payments/expense due on the 2005 and 2009A
Refunding (2002) G.O. Water Revenue Bonds.
OTHER CASH OUTFLOW
Bond Principal (46010) Principal payments due on the 2005 and 2009A Refunding
(2002) G.O. Water Revenue Bonds. Due to the full accrual method of accounting in
the water fund, this amount will ultimately be classified against a bonds payable
liability, and no principal expense will be recorded.
Acquisition of Capital Assets Water capital assets including the following:
• Well and pumphouse #4 $1,370,000
Due to the full accrual method of accounting in the water fund, these amounts may
ultimately be classified as capital assets, and no capital outlay expense would be
recorded. Capital assets would be depreciated each year based on their estimated
useful lives on a straight line basis.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
City of Lake Elmo
Budget 2011
Account Number
Water
601-000-0000-36100
601-000-0000-36205
601-000-0000-37130
601-000-0000-37170
Personnel Services
601-494-9400-41010
601-494-9400-41210
601-494-9400-41220
601-494-9400-41230
601-494-9400-41300
601-494-9400-41420
601-494-9400-41510
DesertPlIon
Operating Revenues
Spacial Assessments
Refunds and Reimbursements
Water Sales
Meter Sales
Total Operating Revenues
Operating Expenses
Full-time Salaries
PENA Contributions
F ICA Contributions
Medicare Contributions
Health/Dental Insurance
Unemployment Benefits
Workers Compensation
Total Personnel Services
Supplies
601-494-9400-42000
601-494-9400-42030
601-494-9400-42160
601-494-9400-42270
601-494-9400-42300
601-494-9400-42400
601-494-9400-45800
Total Supplies
Office Supplies
Printed Forms
Chemicals
Utility System Maintenance
Water Meters & Supplies
Small T0015 8, Minor Equipment
Other Equipment
Other Services and Charges
6D1-494-9400-43030
601-494-9400-0150
601-494-9400-43160
601-494-9400-43210
601-494-9400-43220
601-494-9400-43310
601-494-9400-43320
601-494-9400-43610
601-494-9400-43810
601-494-9400-43820
601-494-9400-44030
601-494-9400-44300
601-494-9400-44370
601-494-9400-46200
Engineering Services
Contract Services
Software Support
Telephone
Postage
Mileage
Depreciation Expense
Insurance
Electric Utility
Water Utility
RepairslMaint Imp Not Blelos
Miscellaneous
Conferences & Training
Fiscal Agent Fees
Total Other Services and Charges
Total Operating Expenses
Operating Income (Loss)
Nonop orating Revenues
601-000-0000-36210 Interest on Investments
601-000-0000-35231 Contrib. of Capital Assets
601-030-0300-36232 Developer Contributions
601-000-0000-37150 Water Connections - Municipal
601-000-0000-37180 Tower Rent
601-000-0000-39210 Transfer In
Total Nonoperaling Revenues
Nonoperating Expenses
601-494-9400-46110 Bond Interest
601-494-9400-46300 Deferred Charges Arnold.
2009
Amended
Budget
$4,000
$0
$400,000
$3,000
$407.000
2009 2010
Actual Budget
$4,584 $4,000
$30,100 $0
$424,651 $425,000
$6,020 $4,150
$487,355 $433,150
2010
Year -to -Date
(D7/31/10)
$24,291
$0
$242,777
$8,151
$273,218
2011
Preliminary
Budget
$4,000
$0
$440,000
$5.000
$449,000
2019
to 2011
Change
0.0%
N/A
3.5%
20.5%
3.7%
$74,177 $72,360 $73,567 $40,026 974860 1.5%
$5,007 $4,876 $5,150 $2,798 $5,413 5,1%
$4,599 $4,365 $4,561 $2,414 $4,629 1,5%
$1,076 $1,021 $1,067 $565 81,063 1,5%
$15,200 $12,806 $15,467 $8,906 $15,313 5.5%
$0 $0 $D $0 $0 N/A
$4,669 $3,891 04,309 $4,699 84,226 -2,6%
$105,728 $99,319 8104,151 $59.407 $106,324 2.1%
$500 $0 $200 $368 $500
92,500 $1,192 $2,500 $204 $1,500
$8,000 $5,541 $5,000 $1,415 $5,000
96,000 $2,492 85,000 $2,037 $4,000
$60,230 $4,748 $70,000 $8,099 $70,000
$2,500 9662 $2,500 $389 $2,000
$5,000 $0 $0 $0 $0
$84,730 914,655 $86,200 $12,512 $83,000
153.0%
-40.0%
0,0%
-33.3%
0.0%
-20.0%
N/A
-3.7%
$20,000 $33,220 $60,000 $33,994 $50,000 -16,7%
$15,000 $14,996 $15,000 $0 $17,000 13.3%
$4,200 $4,041 94,200 $1,320 $4,200 0.0%
$600 $461 $550 $295 $450 -18,2%
$2,400 $2,000 92,100 $1,000 $2,000 -4,8%
$1,000 $0 $0 $0 $0 N/A
$310,000 $312,351 $310,000 $0 $330,000 6.5%
$11,160 $9,143 $10,143 $9,163 $10,000 -1.4%
$30,000 $22,151 $30,000 $9,177 $25,000 -16.7%
$120,000 $102,491 $120,000 $40,566 $120,000 0.0%
$10,000 $22,242 $10,000 $6,082 $10,000 00%
$5,000 $1,724 $5,000 $119 $4,000 -20,0%
$1,000 $2,499 $1,000 $613 $1,000 0.0%
$1,835 $0 $0 $425 $425 NiA
$532,155 $527,319 $567,993 $102,767 $574,075 1.1070
$722,643 $641,293 $758,344 $174,676 $763,399 0.75,
(8315,643) ($173,937) ($325.1941 $98,542 ($314,399) N/A
$10,000 $17,054 $9,000 $0 $5,000 -14.4%
$0 $17,553 $0 $0 $0 N/A
$0 $394,000 $0 $0 $0 N/A
025,000 $55,925 $37,850 $42,900 $45,000 18.9%
$26,000 $42,175 $27,600 $29,365 $30,000 8 7%
$0 $0 950,000 $53,000 $50,000 0 0%
$63,000 $526,706 $124,450 $122,265 8130,000 4.55,,
$199,790 $208,303 $191,955 $95,979 $190,905 -0.5%
$6,277 $7,418 $6,277 $0 $6,011 -4.2%,
Total Nonoperaling Expenses $206,367 $215,721 $198,232 $95,978 $196,916 -0.7%
Change in Net Assets ($458,710) $137,040 ($396,976) $124,829 ($381.3151 N/A
USE OF NET ASSETS TO BALANCE BUDGET ' .$458,710 .-- $0 ,$396,976 ' $0 - - - $381.315 -4.4%•
6-6
City of Lake Elmo
Budget 2011
Account Number Description
Water
Other Cash Inflow
2009
Amended
Budget
2010 2011 2010
2009 2010 Year.to-Date Preliminary to 2011
Actual Budget (07/31/10) Budaet Change
NIA Bond Issuance $0 $515,000 $885,000 $0 $1,370,000
N/A Tablyn Park/LEH Loan $47,450 $47,450 $0 SO $0
N/A Surface Water Loon $0 $0 $0 $86.154 $o
Total Other Cash Inflow $47,450 $562,450 $885,000 $80,154 $1,370,000
Other Cash Outflow
001-494-9400-16010 Bond Principal
N/A Surface Water Loan
N/A Acquisition of Capital Assets
Total Other Cash Outflow
Nel Assets
Net Assets, Beginning of Year
Change in Net Assets
Net Assets, Ending of Year
Cash
54,8%
NIA
NIA
54.8%
$30,000 $530,000 $35,000 $0 $40,000 14.3%
$0 $80,154 $0 $0 $0 N/A
$0 $11,831 9085,000 $0 $1,370,000 54.8%
$30,000 $621,985 $920.000 $0 $1,410,000
$6,735,208 $6,735,268 96,1372,318 $6,872,316 $6,473,340 -5.8%
($458,710) $137,048 ($398,976) $124,829 ($381,315)
86,276,658 $8,872,310 $5,473,340 $6,997,145 $6,092,025 -5.9%
Cash, Beginning of Year $662,825 $562,825 $533,346 $533,348 $115,647 -22.1%
Change in Net Assets ($458,710) $137,048 ($398,976) $124,829 ($381,315) NIA
Deduct: Contrib. of Capital Assets $0 ($411,553) $0 $0 $0 N/A
Add Back: Depreciation Expense $310,000 $312,351 $310,000 $0 $330,000 6.5%
Add Back: Deferred Charges Amon, $6,277 $7,410 $6,277 $0 $6,011 -4.2%
Add Back: Bond Discount Amort. $0 ($710) $0 $0 $0 N/A
Add: Other Cash Inflow $47,450 $5E2,450 $885,000 $80,154 $1,370,000 54.5%
Deduct: Other Cash Outflow ($30,000) ($621,985) ($920,000) SO ($1,410,000) N/A
Other Cash Flow Items $0 1314,4981 $0 $0 $0 N/A.
Cash, Ending of Year
$437,842 $533,346 $415,647 $738,323 $330,343 -20.5%
6-7
SEWER (602)
BUDGETARY OBJECTIVE:
The sewer fund is responsible for recording expenses related to the cost,
maintenance, and replacement of the city sewer system while deriving revenue
from user charges.
ACCOUNT HIGHLIGHTS:
REVENUES
Sewer Sales (37200) City property owners are charged on a quarterly basis for
sewer usage.
Connection Fees Regional (37250) Sewer hook-up charges.
EXPENSES
Full -Time Salaries (41010) See Appendix 1 for the personnel compensation
distribution.
Engineering Services (43030) Expenditures for contracted engineering services
related to sewer.
Contract Services (43150) Includes expenditures for financial consulting services
and outsourced accounting services, including accounts payable, payroll, and
utility billing.
Depreciation Expense (43320) Straight-line depreciation is calculated on the sewer
system and related capital assets.
Sewer Utility — Met Council (43820) Charges are based on sewer flow estimates
made by the Metropolitan Waste Control Commission.
Repairs & Maintenance (44030) Sewer related system and equipment repairs and
maintenance.
6-8
OTHER CASH OUTFLOW
Acquisition of Capital Assets Sewer capital assets including the following:
None for 2011
Due to the full accrual method of accounting in the sewer fund, these amounts may
ultimately be classified as capital assets, and no capital outlay expense would be
recorded. Capital assets would be depreciated each year based on their estimated
useful lives on a straight line basis.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
6-9
THIS PAGE INTENTIONALLY BLANK
City of Lake Elmo
Budget 2011
2009 200$ 2011 2010
Amended 2009 2010 Year-to.Date Preliminary to 2011
Account Number Description Duda et Actual Buckled 107/31/101 Budget Chance
Sewer
Operating Revenues
602-000.0000-36100 Special Assessments $0 $12 $0 SD $0 N/A
602-000-0000-37200 Sewer Sales 037,500 $45,134 837.500 $19,907 $39,500 5,3%
Total Operating Revenues $37.000 $45,148 $37,500 $19,907 $39 500 5.3%,
Operating Expenses
Personnel Services
602-495-9450-41010 Full -limo Salaries $16,821 $15,826 $16,218 18,681 016164 -0.3%
602-995-9450-41210 PERA Contribullons $1,135 $1,060 $1,135 0507 $1,172 3,3%
502-995-9450-41220 FICA Contributions $1,043 $941 $1,006 $519 $1,002 -0.4%
502-495-945041230 Medicare Con hibutions $244 $220 $235 $121 0234 -0,4%
602-495.9450-41300 Health/Dental Insurance 14,094 $3,280 $3,914 $2,327 $4,141 5.8%
502-495-9450-41420 Unemployment Benefits $0 $0 $0 00 00 N/A
602-495-945041510 Workers Compensation $1.228 $1,023 $1,118 $1.216 $1,293 15.7%,
Total Personnel Services $24.565 $22,351 $23.526 $13.470 $24,000 16%,
Supplies
602.495-9450-42270 Utility System Main( Supplies $5,000 0543 $2,000 $92 $1,500
602-495-9450-42400 Small Tools & Minor Equipment $2,500 $530 $1,500 SO $1,000
Total Supplies
-25.0%
-33.3%
$7,500 81.073 $3.500 $92 52.500 -28.560,
Other Services and Changes
502-495-9160-43030 Engineering Services $10,000 $5,356 $0,000 $3,373 $32,060 433.3%
602-495-9450-43150 Contract Services S35,000 $3,295 $10,000 $0 $12,000 200%
502-495-9450-43210 Telephone $1,500 $1,141 $1,000 $733 $550 -15.0%
502-495-9150-43310 Milano $500 00 $250 $0 $150
602-495-9450-43320 0 epreclation Expense $9,000 $8,739 $9,000 $0 $9,000 0,0%
602-495-9450-43610 Insurance $2,475 $0 $2,500 $0 $1,000 .60.0%
502-495-0450-43610 El ocirlo Utility 51,500 $1,070 $1,500 $647 $1,500 0,0%
602-495-9450-43020 Sewer Utility - Mat Council $15,000 $13,130 $16,500 $9,625 $17,500 6.1%
502-495-9450-44030 RepairstMaint Imp Net Bides $5,000 $1,171 $2,000 SO $2,000 D.D%
602-495-9450-44300 Miscellaneous Expenses $1,000 $635 $500 $0 $500 0.0%
502-495-9450-44370 Conferences & Training $1,500 $1.281 $500 $0 $500 0.056,
Tolal Other Services and Charges 582,475 $35,820 $49,750 $14.377 $77,000 54.8%,
Total Operating Expenses $114,540 $59,244 $76,876 $27.939 $103,505 34.5%
Operating Income (Loss) ($77,0401 ($14,098) 1039,376) 187,9531 ($64.006) NIA,
Nonopera ling Revenues
602-000-0000-35210 Interest on Investments $2,500 $1,535 $0 $0 $250 NIA
602.000-0000-37260 Connection Fees Municipal $0 $1.548 $0 $925 $0 NIA
Total Nonoperaling Revenues $2,500 $3,003 SO $925 $250 NIA
change in Net Assets ($74,540) ($11,0151 ($39,3761 ($7,0281 ($83,750) N/A
T USE OF NEt ASS rtp To. Eyd_oicE Ekli;?'ET - ' $74.640 $11.015 ' 130078 , '. 47028- '
Other Cash follow
N/A Bond Issuance $0 $0 $0 $0 $0 N/A
N/A Internal Loans SD $0 $0 $0 $0 NIA
Tolal Other Cash Inflow SD IC $0 $0 $0 N/A
Other Cash Outflow
N/A Bond Principal $0 $C $0 00
N/A Internal Loans $0 $0 $0 $0
N/A Acquisition of Capital Assets 50 410 $0 $0
Total Other Cash Outlow $0 $0 0
_
Net Assets
Net A9 eels, Beginning of Year
Change in Net Assets
Nel Assets, Ending of Year
Cash
$0
$0
$0
N/A
N/A
N/A,
$271,241 $271,241 $260,226 0260,226 $220,850
1074.5401 (811,015) ($39,376) 1$7,020) (063,756)
$156,701 $260,228 5220,850 5250.199 8167,099
•15.1%
WA,
-20.0%
Cash, Beginning of Year $71,750 $71,750 $47,474 $47,474 $17,003 -64,0%
Change in Net Assets (074,540) ($11,015) ($30,370) ($7,028) ($83,756) NIA
Deduct: Contrib. of Capital Assets $0 10 $0 $0 $0 NIA
Add Back: Deprecletion Expense $9,000 $8,739 $9,000 00 $9,000 0,0%
Add Back: Deferred Charges Amon, $0 $0 $0 SC $0 WA
Add Back: Bond Discount Amorl. $0 10 $0 $0 $0 N/A
Add: Other Cash Inflow $0 $0 $0 $0 50 NIA
Deduct: Other Cash Outflow $0 $0 $0 $0 $D N/A
Other Cash Flow Items $0 ($22.0001 SO $0 $0 N/A
Cash, Ending of Year $0.210 $47.474 $17,090 $40,417 W7,6501 -320,2%
5.11
I II
SURFACE WATER 603)
BUDGETARY OBJECTIVE:
The surface water fund is responsible for recording expenses related to the cost,
maintenance, and replacement of the city surface water system while deriving
revenue from user charges.
ACCOUNT HIGHLIGHTS:
REVENUES
Surface Water Sales (37100) City property owners are charged on an annual basis
for the surface water utility.
EXPENSES
Full -Time Salaries (41010) See Appendix 1 for the personnel compensation
distribution.
Comprehensive Planning (43020) Expenditures for contracted surface water
planning as part of a comprehensive plan update, and as required by the Valley
Branch watershed.
Enaineering Services (43030) Expenditures for contracted engineering services
related to surface water,
Contract Services (43150) Includes expenditures for financial consulting services
and outsourced accounting services, including accounts payable, payroll, and
utility billing.
Depreciation Expense (43320) Straight-line depreciation is calculated on the water
system and related capital assets.
Street Sweepina (44010) Expenditures for contracted street sweeping services
related to surface water.
6-12
OTHER CASH OUTFLOW
Acquisition of Capital Assets Surface water capital assets including the following:
Rain garden Improvements $35,000
Due to the full accrual method of accounting in the surface water fund, these
amounts may ultimately be classified as capital assets, and no capital outlay
expense would be recorded. Capital assets would be depreciated each year based
on their estimated useful lives on a straight line basis.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
6-13
THIS PAGE INTENTIONALLY BLANK
City of Lake Elmo
Budget 2011
2009
Amended
Account N water D a soling on Bud net
Surface %Idler
2010 21311 2010
2009 2010 Year -to -Dale Preliminary to 2011
Actual Onkel 107/31/101 Budget Chanoe
Operating Revenues
803-000-0000-36200 Miscellaneous Revenue $0 $50 $0 30 $0 N/A
903-000-0090-37100 Surface Water Wilily Sates $120,000 $140.347 4123.040 4131.770 9135,000 9.8%
Total Operating Revenues 5120.000 $149,407 $123.000 $131.776 $135.000 9,0%,
Operating Expenses
Personnel Services
603-196-9500-41010 Full-time Sal/ides $30,371 $28,311 $29,041 $15,809 $29,243 0319
6103-496-9500.41210 PERA ConInhutions 42,050 51,418 $2,033 $1,105 $2,120 4.3%
60 0-496-9500-41220 FICA Contributions $1,883 $1,720 $1,001 3955 $1,813 0,719
003-496-9500-41230 Medicare Contributions $440 $402 $421 $223 $424 0.7%
603-496-9500-41300 Haallh/Da Mal insurance 0,050 $4,483 $5,806 $3,482 $5,111 5.6%
601-490-950041420 Line mplaymenl Benefits 30 $0 $0 FO 40 N/A
603-406-9500-41510 Workers' Compensation $1.531 $1,276 $1.190 $1.50/5 $1,667 19.9%,
Total Personnel Services $42.325 $15,411 $40,492 $23.080 $41,398 2.2%
Supplies
603-496-950042000 010ce Supplies $1,000 $0 $700 5400 $700 0,02-
603-496-0 600-42270 lilitily Syslem Msint Supplies $1,500 $63 $1,000 50 UN -50.0%
603-406-9500-42400 Small Tools & Mirror Equipment $1,1100 $85 $500 51,477 $1,000 100.0%
603-400-0500-45300 Improvements Other Than Bkigs 40 50 50 $0 $0 N/A,
Total Supplies $3,500 $149 52,200 $1.1137 $2.200 0.0%,
Other Services one Charges
$$355:03Ga0
603495-950043020 Comprehensive Planning $0 $0 0.0%
$5,000
$15635
603-496-9500-43930 Engineering Services 1$ s41 001 :,00000 00 g
603490-9500-43150 Contract Services 10
603-496-9500-43180 Software Supper! i 4:: 012: , :. . a 00000 00000 :00
$70,377
$10,005
$0 512,000
4- 13 a2(3:7;
603-490-950D-43220 Poslage 51,500
SO $0 31,500 $1,00C
003-495-9500-43120 Depreciation Expanse $1,200
43,000 $0
003-495-9500-44010 Street Sweeping
;$123,05r0 $6,585
511,600 $1,500
603-496-9500-44020 RapaIrs/Meint Not Bldg $5,s62888 $16,000
5 31 1 1 i 351 000
-2°5:,"°0a:
$2,000
603-496-9500-44300 Miscellaneous Expenses $0 -400%
603-496-9500-44370 Conferences & Training $500 $500
$1,200 $11,2$0$800
31,800
$76,400 3500 15 7%
Total Other Services and Charges $2.060
5101,807 $112.400 524 850 52.100
$08,09 0 12.6%
Operating$140,307 $119.092 $49 567 Expenses $158.225 $120,598 5.6%
Operating income (Lass) ($38.225) $9.041 $3.908 $51 KW $0,402 38.2%
Nonoperattng Revenues
603-000-0000-36210 interest on Investments ($1,000)
603-000-0000-36231 Contrib. of Capital Assets 30 ($3,249) ($4,03000) *0 $0 N/A
$1251:602030 $0 50 NIA
503-000-0000-30232 Developer Contributions $0 $0 $0 SO N/A
$3
603-000-0000-39210 Translar In SO 30 $0 NiA,
3100.000 5100.000
Total Nonoperelhg Revenues 899,000 $433,375 ($4 0001 $0 50 N/A
Change in Net Assets $60.775 S442,416 N/A,
(3921 15,402
$81 909
*92' - 1 .$0 - SO
'1.1Se OF NET- ASSErS, TrO,13:ALANCE 0,04. - $0
Ogler coshjnllow
N/A Bond Issuance $0 10 $0 $0 $0 NIA
N/A Talatyn Park/LEH Loan $4,458 $0 $0 $0 NM
N/A SII risco Water loon $0 50 50 $0 NM
iS 8 04 :415584
Total other Cash Inflow $4,458 $84,612 $0 30 NIA
Other Cash Outflow
N/A Bond Principal $0 $0 $0 $0 $0 N/A
NIA Toblyn Park/LEH Loon $0 $0 $0 $0 40 NIA
NIP, Surface Water Lroan $6 V $0 $50,104 50 N/A
N/A Aerie NItion or Cs pita' Assets $0 $0 $35,000 30 $35,000 0.0%.
Total Other Cash Outnew $0 $0 $35,000 360.154 $35,000 0,0%
NM Assets
Nei Assels, Beginning of Year
Change In Nal Assels
Nal Assets, Ending of Year
faag
$126,342 $126,342 $556,758 $555,768 $555,666 0 0%
$60 775 $442,416 a021 35/ 000 85 402 N/A
$187,117 $568.750 5508 688 3850,667 $574.008 0 9%,
Cash, Beginning of Year ($140,520) (3140,520) $0 $0 ($32,002) .5446263.2%
Change In Net Assets $30,775 1442,416 ($92) $81,909 $5,402 NIA
(Deduct: Contrib. ol Capital Assets $0 (2336023) $0 SO $0 N/A
Add Beck: Depreciation Expense $3,000 36,505 $3,000 $0 116,000 433,3%
Add Beck: Deterred Charges Amen. V V V V 50 NIA
Add Heck: Bond Discouni Amon. $0 $0 50 $0 30 11/A
Add: other Cash Inflow $4,465 $84,612 $0 $0 50 N/A
Deduce Other Cosh Outflow $0 $0 ($35,000) (580,154) ($35,000) N/A
Other Cash Flow Rom SO ($56.460) 50 $0 $0 N/A,
Cash, Ending of Ye nr
(872,2871 $0 ($32,0021 $1.755 1$45 6001 N/A
6,15
THIS PAGE INTENTIONALLY BLANK
INTERNALSERVICEll'FUNDS SUMMARY
PURPOSE:
Internal service funds (a type of proprietary fund) are used to report an activity that
provides goods or services to other funds, departments, or agencies of the primary
government on a cost reimbursement basis, The city presently has three intemal
service funds:
1. Radio Replacement
2. Information Technology (IT) Replacement
3. Furniture, Fixtures, and Equipment (FFE) Replacement
Annual appropriated budgets are not adopted for internal service funds, but
budgets are prepared by staff and reviewed by the city council to assist in the
city's overall financial planning.
BASIS OF ACCOUNTING & BUDGETING:
Internal service funds are accounted for on the economic resources measurement
focus, where the aim of a set of financial statements is to report all inflows,
outflows, and balances affecting or reflecting an entity's net assets.
All assets and all liabilities (whether current or non -current) associated with an
internal service fund's activity are included on the balance sheet. Transactions
that improve or diminish the economic position of the fund are reported as
revenues or expenses. Depreciation, using the straight-line method, is charged
against all exhaustible capital assets as an expense against operations.
Internal service funds are accounted for using the accrual basis of accounting,
which recognizes the financial effect of transactions, events, and interfund
activities when they occur, regardless of the timing of related cash flows.
The basis of budgeting is consistent with accounting principles generally accepted
in the United States of America.
7-1
THIS PAGE INTENTIONALLY BLANK
City of Lake Elmo
Budget 2011
Fund
Number
INTERNAL SERVICE FUNDS
Do
2009
Amended
Budget
2010 2011 2010
2009 2010 Year•to•Date Preliminary to 2011
Actual Budget (07131)10) Budget Change
Revenues (Ocerntlno and Nononerallnol
701 Radio Replacement $20,000 $99,742 $0 $0 $6,150 N/A
702 IT Replacement $20,000 $99,123 $0 $0 $8,150 N/A
703 FFE Replacement $20,000 $177,410 $0 $0 $6,150 N/A
Total Revenues (Operating and NonoperalIng) $60,000 $376.275 $0 $0 $18,450 NIA
Excenses (Operatino and Nonooeratlnn)
701 Radio Replacement $0 $0 $0 $0 $8,500 N/A
702 IT Replacement $0 $0 $0 - $1,198 $19,000 N/A
703 FFE Replacement $0 $0 $0 $0 $30,000 N/A
Total Expenses (Operating and Nonoperating) $0 $0 $0 $1,198 $57,500 N/A
TOTAL INTERNAL SERVICE FUNDS $60,000 $376,275 $0 ($1,1901 ($39,050) N/A
Other Cash Inflow
Bond/Loan Issuance
701 Radio Replacement $0 $0 $0 $0 $0 N/A
702 IT Replacement $0 $0 $0 $0 $0 N/A
703 FFE Replacement $0 $0 $0 $0 $0 N/A
Total Bond/Loan Issuance $0 $0 $0 $0 $0 N/A
Other Cash Outflow
Bond/Loan Principal
701 Radio Replacement $0 $0 $0 $0 $0 N/A
702 IT Replacement $0 $0 $0 $0 $0 N/A
703 FFE Replacement $0 $0 $0 $0 $0 N/A
Total Bond Principal $0 $0 $0 $0 $0 NIA
Acquisition of Capital Assets
701 Radio Replacement $0 $0 $0 $0 $0 N/A
702 IT Replacement $0 $0 $0 $0 $31,400 N/A
703 FFE Replacement $0 $0 $0 $0 $3,600 N/A
Total Acquisition of Capital Assets $0 $0 $0 $0 $35,000 N/A
Net Assets
Net Assets, Beginning of Year
Net Change In Net Assets
Net Assets, Ending of Year
Cash
$0 $0 $376,275 $376,275 $376,275 0.0%
$60,000 $370,275 $0 ($1,198) ($39,050) NIA
060,000 $376,275 $378,275 $375,077 $337,225 -10.4%
Cash, Beginning of Year $0 $0 $60,000 $60,000 $60,000 0.0%
Change in Net Assets $60,000 $376,275 $0 ($1,198) ($39,050) N/A
Deduct; Contrib. of Capital Assets $0 ($316,275) $0 $0 $0 N/A
Add Back: Depreciation Expense $0 $0 $0 $0 $57,500 N/A
Add Back: Deferred Charges Arnort. $0 $0 $0 $0 $0 N/A
Add Back: Bond Discount Amort. $0 $0 $0 $0 $0 N/A
Add: Other Cash Inflow $0 $0 $0 $0 $0 N/A
Deduct: Other Cash Outflow $0 $0 $0 $0 ($35,000) N/A
Other Cash Flow Items $0 $0 $0 $0 $0 NIA
Cash, Ending of Year
$60,000 $60,000 $60,000 $58,802 $43,450 -27.6%
7-3
RADIO REP ACE ENT(701)
BUDGETARY OBJECTIVE:
Initial 800 MHz radios were purchased by the city as part of a larger federal grant
received by Washington County. The radio replacement fund is responsible for
ensuring funds are available for future radio upgrades and replacement while
deriving revenue or receiving transfers from the general fund.
ACCOUNT HIGHLIGHTS:
REVENUES AND TRANSFERS IN
Charges to Other Funds (xxxxx) Cost reimbursements from general fund
department budgets.
Transfer In (39200) Transfer from the general fund to assist in future radio
replacement - $6,000.
EXPENSES
Depreciation Expense (43320) Straight-line depreciation is calculated on the radio
replacement equipment,
OTHER CASH OUTFLOW
Acquisition of Capital Assets Radio replacement capital assets including the
following:
None for 2011
Due to the full accrual method of accounting in the radio replacement fund, these
amounts may ultimately be classified as capital assets, and no capital outlay
expense would be recorded. Capital assets would be depreciated each year based
on their estimated useful lives on a straight line basis.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
7-4
City of Lake Elmo
Budget 2011
Account Number
Radio Replacement
Description
2009 2010 2011 2010
Amended 2009 2010 Year-to•Date Preliminary to 2011
Budnet Actual Budget f07/31/10) Budget Change
Operating Revenues
701-000-0000-xxma Charges to Other Funds $0 $0 $0 $0 $0 N/A,
Total Operating Revenues $0 $0 $0 $0 $0 NIA.
Operating Expenses
Other Services and Charges
701-480-8000-43320 Depreciation Expense $0 $0 $0 $0 $8,500 N/A
Total Other Services and Charges $0 $0 $0 $0 $8,500 NIA
Total Operating Expenses $0 $0 $0 $0 $8,500 NIA,
Operating Income (Loss) $0 $0 $0 $0 ($8,500) N/A.
Nonoperating Revenues
701-000-0000-35210 Interest on Investments $0 $0 $0 $0 $150 N/A
701-000-0000-35231 Contrib. of Capital Assets $0 $79,742 $0 $0 $0 NIA
701-000-0000-39200 Transfer in $20,000 $20,000 $0 $0 $6,000 NIA
Total Nonoperating Revenues $20,000 $99,742 $0 $0 $6,150 NIA
Nonoperating Expenses
701-480.8000-46110 Bond Interest $0 $0 $0 $0 $0 N/A
701-480-8000-46300 Deferred Charges Amort. $0 $0 $0 $0 $0 NIA
Total Nonoperating Expenses $0 $0 $0 $0 $0 NIA
Change In Net Assets $20,000 $99,742 $0 $0 ($2,350) N/A,
USE OF NET ASSETS TO BALAN0E-BODSET : ' : ' $0 $0 ' ' $2,350 '. - .:- N/A:
Other Cash Inflow
N/A Bond Issuance
N/A Internal Lcans
Total Other Cash Inflow
Other Cash Outflow
$0 $0 $0 $0 $0 N/A
$0 $0 $0 $0 $0 N/A,
$0 $0 $0 $0 $0 N/A
N/A Bond Principal $0 $0 $0
N/A Internal Loans $0 $0 $0
NIA Acquisition of Capital Assets $0 $0 $0
Total Other Cash Outflow $0 $0 $0
Net Assets
Net Assets, Beginning of Year
Change In Net Assets
Net Assets, Ending of Year
Cash
$0
$0
$0
$0
$0 $0 $99,742 $99,742
$20,000 $99,742 $0 $0
$20,000 $99,742 $99,742 $99,742
$0
$0
$0
N/A
N/A
N/A.
0 N/A
$92,742
($2,350)
0.0%
N/A
$97,392
Cash, Beginning of Year $0 $0 $20,000 $20,000 $20,000 0.0%
Change In Net Assets $20,000 $99,742 $0 $0 ($2,350) N/A
Deduct: Contrib. of Capital Assets $0 ($79,742) $0 $0 $0 N/A
Add Back: Depreciation Expense $0 $0 $0 $0 $8,500 N/A
Add Back: Deferred Charges Amort. $0 $0 $0 $0 $0 NIA
Add Back: Bond Discount Amort. $0 $0 $0 $0 $0 N/A
Add: Other Cash Inflow $0 $0 $0 $0 $0 N/A
Deduct: Other Cash Outflow $0 $0 $0 $0 $0 N/A
Other Cash Flow Items $0 $0 $0 $0 $0 N/A
Cash, Ending of Year $20,000 $20,000 $20,000 $20,000 $26,150 30.8%
7-5
INFORMATION TECHNOLOGY REPLACEMENT (702)
BUDGETARY OBJECTIVE:
The information technology (IT) replacement fund accounts for purchases and
replacement of computer equipment, printers, photocopiers, telecommunication
devices, and related items while deriving revenue or receiving transfers from the
general fund.
ACCOUNT HIGHLIGHTS:
REVENUES AND TRANSFERS IN
Charges to Other Funds (xxxxx) Cost reimbursements from general fund
department budgets.
Transfer In (39200) Transfer from the general fund to assist in future IT replacement
- $6,000.
EXPENSES
Depreciation Expense (43320) Straight-line depreciation is calculated on the IT
equipment.
OTHER CASH OUTFLOW
Acquisition of Capital Assets IT replacement capital assets including the following:
• City Hall network $ 2,500
• Replacement equipment $ 2,500
• Finance software upgrade $19,900
• Building permit upgrade $ 6,500
Due to the full accrual method of accounting in the IT fund, these amounts may
ultimately be classified as capital assets, and no capital outlay expense would be
recorded. Capital assets would be depreciated each year based on their estimated
useful lives on a straight line basis.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
7-6
City of Lake Elmo
Budget 2011
Account Number
IT Replacement
702-000-0000-xxxxx
Supplies
Descrlotlon
Operating Revenues
Charges to Other Funds
Total Operating Revenues
Operating Expenses
702-410-1520-45800 Other Equipment
702-430-3100-45800 Other Equipment
Total Supplies
Other Services and Charges
702-480-8000-43320 Depreciation Expense
Total Other Services and Charges
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues
702-000-0000-36210
702-000-0000-36231
702-000-0000-39200
Interest on Investments
Contrib. of Capital Assets
Transfer In
2009
Amended
Budget
2009 2010
Actual Budget
$0 $0 $0
$0 $0 $0
$0
$0
$0
$0
ED
$0
$0
$0
$0
2010
Year -to -Date
(07/31/10i
2011
Preliminary
Budget
2010
to 2011
Change
$0 90 N/A
$0 $0 N/A
$0
$1,198
$0
$0
$0
$0 $0 $0 $0 $19,000
$0 $0 $0 $0 $19,000
$0 $0 $0 $1,198 $19,000
$0 $0 $0 ($1,198) ($19,0001
$0
$0
$20,000
$0
$79,123
$20,000
Total Nonoperating Revenues $20,000 $99,123
Nonoperating Expenses
$0 $0 $150
$0 $0 $0
$0 $0 $6,000
$0 $0 $6,150
702-480-8000-46110 Bond Interest $0 $0 $0 $0 $0
702-480-8000-46300 Deferred Charges Arnort. $0 $0' SO $0 $0
Total Nonoperaling Expenses $0 $0 $0 $0 $0
Change in Net Assets $20,000 $99,123 $0 ($1,198) ($12,850) NA
, • •,' ',-:. -00 OFFNI.A$$ETS i-p pALANpE pupGEt. -'',' ''-$0'-' --- '-.-::-;-:-,7"- - 40-';' --'''''-r-..-::--Er.--, ity-'-' . -:--_,ti.;-.;-". '- -$12,65b::.:j::.r.-...'.'--- 1'N/A
Other Cash Inflow
NIA
N/A,
N/A
NIA
N/A
N/A
N/A
N/A
N/A
NIA
N/A
N/A
Other Cash Outflow
N/A
N/A
N/A
Net Assets
Bond Issuance
Internal Loans
Total Other Cash Inflow
Bone Principal
Internal Loans
Acquisition of Capital Assets
Total Other Cash Outflow
Net Assets, Beginning of Year
Change in Nel Assets
Net Assets, Ending of Year
Cash
Cash, Beginning of Year
Change in Not Assets
Deduct: Contrib. of Capital Assets
Add Back: Depreciation Expense
Add Back: Deferred Charges Amon.
Add Back: Bond Discount Amor!.
Add: Other Cash Inflow
Deduct: Other Cash Outflow
Other Cash Flow Items
Cash, Ending of Year
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $31,400
$0 $0 90 $0 $31.400
$0 $0 $99,123 $99,123 $99,123
$20.000 $99,123 $0 ($1.198) ($12,850)
$20,000 $99,123 $99,123 $97,925 $86,273
$0 $0 $20,000 $20,000 $20,000
$20,000 $99,123 $0 ($1,198) ($12,050)
$0 ($79,123) $0 $0 $0
$0 $0 $0 $0 $19,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 ($31,400)
$0 $0 SO $0 $0
$20,000 $20,000 $20,000 $18,802 ($5,250)
NIA
NIA
NIA
N/A
N/A
NIA
N/A
NIA
NrA
NIA
0.0%
N/A
-13.0%
0.0%
NIA
N/A
N/A
NIA
N/A
NIA
NJA
-128.3%
7-7
FURNITURE, FIXTURES, AND'
EQUIPMENT REPLACEMENT (703)
BUDGETARY OBJECTIVE:
111111 1 11
The furniture, fixtures, and equipment (FFE) replacement fund accounts for
purchases and replacement of non -vehicles FFE equipment and related items while
deriving revenue or receiving transfers from the general fund.
ACCOUNT HIGHLIGHTS:
REVENUES AND TRANSFERS IN
Charges to Other Funds (xxxxx) Cost reimbursements from general fund
department budgets.
Transfer In (39200) Transfer from the general fund to assist in future FFE
replacement - $6,000.
EXPENSES
Depreciation Expense (43320) Straight-line depreciation is calculated on the IT
equipment.
OTHER CASH OUTFLOW
Acquisition of Caoital Assets FFE replacement capital assets including the
following:
• 2 sets turnout gear (fire) $ 3,600
Due to the full accrual method of accounting in the FFE fund, these amounts may
ultimately be classified as capital assets, and no capital outlay expense would be
recorded. Capital assets would be depreciated each year based on their estimated
useful lives on a straight line basis.
For a detailed listing of the city's five year projected capital uses, see the Capital
Improvement Plan section of this document.
7-8
City of Lake Elmo
Budget 2011
Account Number
FFE Replacement
Description
2009 2010 2011 2010
Amended 2009 2010 Year -to -Date Preliminary to 2011
Budget Actual Budget (07131/101 Budget Change
Operating Revenues
703-000-0000-xxxxx Charges to Other Funds $0 $0 $0 $0 $0 N/A
Total Operating Revenues $0 $0 $0 $0 $0 N/A
Operating Expenses
Other Services and Charges
703-480-8000.43320 Depreciation Expense $0 $0 $0 $0 $30,000 N/A
Total Other Services and Charges $0 $0 $0 $0 $30,000 N/A
Total Operating Expenses $0 $0 $0 $0 $30,000 N/A
Operating Income (Loss) $0 $0 $0 $0 ($30,000)
Nonoperating Revenues
N/A
703-000-0000-36210 Interest on Investments $0 $0 $0 $0 $1$0 N/A
703-000-0000-36231 Contrib. of Capital Assets $0 $157,410 $0 $0 $D NIA
703-000-0000-39200 Transfer In $20,000 $20,000 $0 $0 $6,000 N/A
Total Nonoperating Revenues $20,000 $177,410 $0 $0 $6,150 N/A
Nonoperating Expenses
703-480-8000-46110 Bond Interest $0 $0 $0
703-480-8000-46300 Deferred Charges Amort. $0 $0 $0
Total Nonoperating Expenses $0 $0 $0
Change In Net Assets $20,000 $177,410 $0
';USE OFf4ETASSETS TO BALANCE BUDGET: - --: $0. ' .'$0 -.
Other Cash Inflow
N/A Bond issuance $0
N/A Internal Loans $0
Total Other Cash Inflow $0
Other Cash Outflow
$0 $0 NIA
$0 $0 N/A
$0 $0 N/A
$0 ($23,850) N/A
0 ;; ." ;:`; '$23,850'
$0 $0 $0 00 N/A
$0 $0 $0 00 N/A
$0 $0 $0 $0 N/A
N/A Bond Principal $0 $0 $0 $0 $0 N/A
N/A Internal Loans $0 $0 $0 $0 $0 N/A
NIA Acquisition of Capital Assets $0 $0 $0 $0 $3,600 NIA
Total Other Cash Outflow $0 $0 $0 $0 $3,600 N/A
Net Assets
Net Assets, Beginning of Year
Change In Net Assets
Net Assets, Ending of Year
Cash
$0 $0 $177,410 $177,410 $177,410 0,0%
$20,000 $177,410 $0 $0 ($23,8501 N/A
$20,000 __0177,410 $177,410 $177,410 $153,560 •13.4%
Cash, Beginning of Year $0 $0 $20,000 $20,000 $20,000 0.0%
Change In Net Assets $20,000 $177,410 $0 $0 ($23,850) N/A
Deduct. Contrih, of Capital Assets $0 ($157,410) $0 $0 $0 N/A
Add Back: Depreciation Expense $0 $0 $0 $0 $30,000 N/A
Add Back: Deferred Charges Amort. $0 $0 $0 $0 $0 N/A
Add Back: Bond Discount Amort. $0 $0 $0 $0 $0 N/A
Add: Other Cash inflow $0 $0 $0 $0 $0 N/A
Deduct: Other Cash Outflow $0 $0 $0 $0 ($3,600) N/A
Other Cash Flaw Items $0 $0 $0 $0 $0 N/A
Cash, Ending of Year
$20,000 $20,000 $20,000 $20,000 $22,550 12,8%
7-9
THIS PAGE INTENTIONALLY BLANK
CAPITAL 1MPROVEMENT PLAN 2011 TO 20 5
PURPOSE:
The city's five-year Capital Improvement Plan (CIP) is a summary of projects and
equipment that are projected over the next five years. The CIP represents a plan
for the future. This is a planning document and is revised on an annual basis. The
CIP does not provide a definitive specific funding formula for these projects or
equipment. This will be part of a specific decision making process when each item
is being considered to move ahead. For example, the Vehicle Replacement fund
may be the appropriate fund for a piece of equipment such as a fire truck, but this
may require the city to issue debt for the purchase and potentially increase the
local property tax levy to pay for the debt.
The city has various areas in which capital spending and budgeting are used:
• Parks (park and trail improvements and related equipment costs)
• Infrastructure (including the Street Improvement Program)
• Village
• Capital Acquisitions (capital machinery and equipment, vehicles, office
equipment, and minor building improvements for governmental funds)
• City Facilities (major buildings and building improvements for
governmental funds)
• Utilities (including capital machinery and equipment, vehicles, office
equipment, buildings, and infrastructure for the Water, Sewer, and Surface
Water enterprise funds)
The CIP does not explicitly carry appropriation authority, but is approved by the
city council and used in the city's overall financial planning. The CIP is funded
through various means, including existing fund balances or net assets, operating
transfers, grants and aids, special assessments, user charges, debt issuance, or
other sources.
PROCESS:
During the budgeting process, department heads submit their proposals for the
CIP to the City Administrator. Department head requests are modified by
reviewing expected sources of funds along with the proposed uses of funds.
Additionally, the effect of capital improvements on the operating budget is
weighed. Total uses for the first year of the CIP are then allocated to the various
next -years capital projects expenditure budgets (and any other funds, i.e.
enterprise or internal service).
The process for developing the CIP includes input and review by:
• the Maintenance Advisory Committee (MAC) on equipment needs for public
works and fire;
• the Parks Commission for input on upcoming park and trail
priorities/needs;
• the Planning Commission for conformance of capitallinfrastructure
projects to the comprehensive plan.
8-1
The capital projects fund budgets along with the CIP are presented to the city
council during the annual budget process. After review and modification, the
council approves the CIP and capital projects fund budgets, which are then used
as spending guidelines throughout the subsequent year.
2011 TO 2015 STREET IMPROVEMENT PROGRAM,:
The proposed five year street improvement program continues the city's history of
annually improving road and street infrastructure based upon condition and
proximity within the city, in order for each project to be efficient and cost effective.
The street improvement projects will vary depending upon the condition of the
street and associated storm sewer needs. They may range from total
reconstruction, to reclaiming, to overlay. A pavement management plan has been
completed for the street system. This provides an inventory, condition
assessment, recommended next improvement, and priority ranking. Each year
also includes a maintenance program for crack sealing and sealcoating.
The city council is responsible for studying options and adopting a consistent
financing plan for implementing these future projects over the coming years. For
budget planning purposes only, the non-MSA infrastructure projects reflected in
the 2011 to 2015 CIP are based upon funding from General Obligation (G.O.) Bonds
repaid through a 30% assessment policy and 70% repaid through the city's
property tax levy. MSA infrastructure projects are also based upon financing from
G.O. bonds, but repaid 70% from MSA dollars and 30% repaid through
assessments.
2011 Street Improvement Proiects:
The 2011 street improvement infrastructure projects are the priority projects that
continue the street improvement program that the city has implemented in the
past. These streets were previously programmed, but were deferred until a
funding plan could be developed.
The priority streets that are in need of repair are:
• Laverne Avenue N from 11th Street N to 12th Street N
• Laverne Avenue N from CSAH 10 (10th Street N) to 11th Street N
• Layton Avenue N from CSAH 10 (10th Street N) to 12th Street N
• Leeward Avenue N from CSAH 10 (10th Street N) to 12th Street N
• 11th Street N from Laverne Avenue W to cul-de-sac
• 12th Street N from Layton Avenue to Leeward Avenue
• 12th Street N from Laverne Avenue to Layton Avenue N
• 12th Street N from W cul-de-sac to Laverne Avenue
• 10th Street Court N from CSAH 10 (10th Street) to cul-de-sac
• No MSA projects for 2011
The area identified for sealcoating in 2011 is detailed in the CJP. Pavement
preservation is the most cost effective activity for extending the useful life of the
street system.
The city council is responsible for determining the financial mechanism for
funding these street projects. For budget planning purposes only, the non-MSA
infrastructure projects reflected in the 2011 street improvement program are based
8-2
upon funding G.O. Bonds repaid through a 30% assessment policy and 70% repaid
through the city's property tax levy. MSA infrastructure projects are also based
upon financing from G.O. bonds, but repaid 70% from MSA dollars and 30% repaid
through assessments.
VILLAGE:
The purpose of the Village project is to plan and prepare for the development and
potential redevelopment of the Village. All obligations and expenditures for the
Village project have been tracked and put into the Village capital projects fund.
The project is being funded with a loan from General Fund reserves and a
repayment schedule for the loan has been established.
The Village AUAR is to be paid through fees charged to developers. To implement
this policy, an ordinance will need to be adopted. There are examples of this type
of fee (and related ordinances) to use to develop this. Fees and policies will be
adopted to cover the costs associated with developing the Village. These policies
should anticipate that the developers will cover costs associated with developing
the new Village.
PARK DEDICATION:
For 2011, proposed city park structures and improvements, park signage, and trail
improvements total an estimated $285,200 (see the CIP detail).
All 2011 items will be financed by existing fund balance and park dedication fees.
VEHICLE REPLACEMENT:
For 2011, vehicle replacement items include a fire heavy rescue vehicle
refurbishment, 2 laptops for fire trucks, and replacement of an inverter and
installation of a light tower on fire vehicle E2. Also, a pickup truck is scheduled for
public works.
All 2011 items will be financed by general fund transfers and existing fund balance.
Future major capital acquisitions will likely require additional transfers, other
sources, or the issuance of new G.O. debt, which will likely be repaid by city
property taxes.
RADIO REPLACEMENT:
For 2011, no radio replacement items are scheduled.
Future major capital acquisitions will likely require transfers, other sources, or the
issuance of new G.O. debt, which will likely be repaid by city property taxes.
INFORMATION TECHNOLOGY (IT) REPLACEMENT:
For 2011, IT replacement items include city hall network and replacement
equipment, and upgrades to finance and building permit software.
8-3
All 2011 items will be financed by general fund transfers and existing net assets.
Future major capital acquisitions will likely require additional transfers, other
sources, or the issuance of new G.O. debt, which will likely be repaid by city
property taxes.
FURNITURE. FIXTURES. AND EQUIPMENT (FFE) REPLACEMENT:
For 2011, FFE replacement items include 2 sets of fire turnout gear.
All 2011 items will be financed by general fund transfers and existing net assets.
Future major capital acquisitions will likely require additional transfers, other
sources, or the issuance of new G.O. debt, which will likely be repaid by city
property taxes.
CITY FACILITIES:
For 2011, various city building improvements are planned. These include city hall,
fire station, parking lots, and storage facility enhancements. Site acquisitions and
construction of a new City Hall and a new fire station may occur in the future, as
determined by the city council. Future major facility acquisitions will likely require
the issuance of new G.O. debt, which will likely be repaid by city property taxes.
WATER:
Scheduled for 2011, the water system requires an additional well and pumphouse
(#4) to assure service to existing properties on the water system. Various
financing mechanisms are being explored as funding for water system needs to
satisfy the community.
For 2012, the Keats trunk watermain extension is programmed.
Extending water service to the southwest area of the city for properties with PFC
contamination above health based value is planned for the future.
A utility rate analysis and cash flow projection will be modeled and reviewed by the
city council in advance of major water capital spending.
SEWER:
For 2011, no major sewer improvements are planned.
A utility rate analysis and cash flow projection will be modeled and reviewed by the
city council in advance of major sewer capital spending.
SURFACE WATER:
Surface water rain garden improvements are budgeted for $35,000 to be done in
2011.
A utility rate analysis and cash flow projection will be modeled and reviewed by the
city council in advance of major surface water capital spending.
8-4
EEE222222E0
a!,T,t1LEMT,T.XX
WEVIIMSHO
'fillivatrgt-2113,”
-emt-er.e.e-et
glUVd!g,z1,7M2rag.
MEP,
g
E g
t MtPtffP1
L1L2 (Z.E-AETV
EL am'
mn3
2
u
0
fft ....
rgrfEEEEtt??? "tirli Lt tl Pf Pfffff
EE gliiiiill
iliifinggEli FAU,2"ilit, °MPH
pmmum E;m. r - mnummuum
E umi, w, vp:.9: Inngm.0,14 ,,,, buggvggtggg '
PmM nmvarnoor, 41,-1-4_J,,_J_J.9,, „9 'f'1.11_933_,g.12].511,2f1,51.91 j331321f_,;
51544-11--44:-:04-1LIA4M44PEW.0i'z'
MAINIMMEnakkgBINICathanniT
.gagemeee****wezreegaR e*e**.megaRaqaAee
LT,T,TPg.PP,9P,9-PFPPP,QP_gP1 1.90TgggPgIQPP,T.P.gg,9-P-PE
2
g
2
,
cl
rxIx
6
N6
f2ttIS
22UQ2
1-1
045
1,4
22
t1
1H
.g.C1 5iPo
1 cic4
<4IG0 .0.90
zz,-1-zga
qg 16z
2J!f,Z0
w
2 lUgW4 .
ing(6..<7
7q2221i0zzz
ssld'
6nihi
EeeEeeeEEEEE.T.PEEEE
FE'
fi:
rr
R5P9
2"111iP
222
HrU1cm m
1
8
a 1
Ti Ilf
t'a ouun'Tx .,
; ZZZO000tXZZZ
ZW.A4.4gZE'
Pfl
:',212211__ X > eeEggf12.'1.
WituALL.L,fw .,k.mm 6
hd
.P4.2 L,;
mxxxsx aa.0
,4..z,4gil,P22.2teetv7USA
000"0005rmit-ITA:irArit..._
8
lo
z1z5aa4zZzZZzZZQ
ag4-4-
R).1),)nppppy:Ipplip,
;X
29;
a
1 ag
2
VI g kij
;"5-
°
E
-71 R
I S
s
^
'WqM0 m
I :
ggg
333
040
535
333
1!W
gU6
“g,
en
--4; --WT
11;;---
nen
riaaa a
1115
22H
"aaaa
4RRR
5553
SlaiSUal) IBMIll
il
=
3
ff
30
THIS PAGE INTENTIONALLY BLANK
GLOSSARY OF TERMS *
ACCOUNTING SYSTEM: The total set of records and procedures which are used to record,
classify, and report information on the financial status and operations of an entity.
ACCRUAL BASIS OF ACCOUNTING: Method of accounting that recognizes the financial
effect of transactions, events, and interfund activities when they occur, regardless of the
timing of related cash flows.
AD VALOREM TAX: A tax based on value, such as the property tax.
AGENCY FUNDS: One of four types of fiduciary funds. Agency funds are used to report
resources held by the reporting government in a purely custodial capacity (assets equal
liabilities). Agency funds typically involve only the receipt, temporary investment, and
remittance of fiduciary resources to individuals, private organizations, or other
governments.
APPROPRIATION: A legal authorization granted by a legislative body to make
expenditures and incur obligations, limited by the amount and time in which it may be
expended.
AUDIT: A systematic collection of the sufficient, competent evidential matter needed to
attest to the fairness of management's assertions in the financial statements or to evaluate
whether management has efficiently and effectively carried out its responsibilities.
BASIS OF ACCOUNTING: Timing of recognition for financial reporting purposes (i.e.,
when the effects of transactions or events should be recognized in financial statements).
BUDGET; A financial operating plan showing proposed expenditures for a given period
and the proposed means of financing them (also known as the Operating Budget).
BUDGET DOCUMENT: The official written statement prepared by the administration which
presents the proposed budget to the legislative body.
BUSINESS -TYPE ACTIVITIES: One of two classes of activities reported in the government -
wide financial statements. Business -type activities are financed in whole or in part by fees
charged to external parties for goods or services. These activities are usually reported in
enterprise funds.
CAPITAL ASSETS: Land, improvements to land, easements, buildings, building
improvements, vehicles, machinery, equipment, works of art and historical treasures,
infrastructure, and all other tangible or intangible assets that are used in operations and
that have initial useful lives extending beyond a single reporting period.
CAPITAL IMPROVEMENT PROGRAM: A plan of proposed capital expenditures and the
means of financing them, The capital budget is enacted as part of the complete annual
budget.
CAPITAL PROJECTS FUNDS: Fund type used to account for financial resources to be
used for the acquisition or construction of major capital facilities (other than those to be
financed by proprietary funds and trust funds).
9-1
CHARGES FOR SERVICES: Charges for current services rendered.
CURRENT FINANCIAL RESOURCES MEASUREMENT FOCUS: Measurement focus where
the aim of a set of financial statements is to report the near -term (current) inflows,
outflows, and balances of expendable financial resources. The current financial resources
measurement focus is unique to accounting and financial reporting for state and local
governments and is used solely for reporting the financial position and results of
operations of governmental funds.
DEBT SERVICE: Payment of interest and repayment of principal to holders of a
government's debt instruments.
DEBT SERVICE FUNDS: Governmental fund type used to account for the accumulation of
resources for, and the payment of, general long-term debt principal and interest.
DEPRECIATION: The portion of the cost of a capital asset charged as an expense during a
particular period, prorated over the estimated useful life of the asset.
ECONOMIC RESOURCES MEASUREMENT FOCUS: Measurement focus where the aim of a
set of financial statements is to report all inflows, outflows, and balances affecting or
reflecting an entity's net assets. The economic resources measurement focus is used for
proprietary and trust funds, as well as for government -wide financial reporting. It is also
used by business enterprises and nonprofit organizations in the private sector.
ENTERPRISE FUNDS: Proprietary fund type used to report an activity for which a fee is
charged to external users for goods or services.
EXPENDITURES: Under the current financial resources measurement focus, decreases in
net financial resources not properly classified as other financing uses.
FIDUCIARY FUNDS: Funds used to report assets held in a trustee or agency capacity for
others and which therefore cannot be used to support the government's own programs.
The fiduciary fund category includes pension (and other employee benefit) trust funds,
investment trust funds, private -purpose trust funds, and agency funds.
FINES: Revenues from penalties imposed for violation of laws or regulations.
FISCAL DISPARITIES: A Minnesota law which provides for the pooling of 40 percent of all
new commercial and industrial property valuation in the seven county metropolitan area
which is then redistributed to taxing jurisdictions according to specific criteria.
FUND: Fiscal and accounting entity with a self -balancing set of accounts recording cash
and other financial resources, together with all related liabilities and residual equities or
balances, and charges therein, that are segregated for the purpose of carrying on specific
activities or attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
FUND BALANCE: Difference between assets and liabilities reported in a governmental
fund.
FUND FINANCIAL STATEMENTS: Basic financial statements presented on the basis of
funds, in contrast to government -wide financial statements.
9-2
FUND TYPE: One of eleven classifications into which all individual funds can be
categorized. Governmental fund types include the general fund, special revenue funds,
debt service funds, capital projects funds, and permanent funds. Proprietary fund types
include enterprise funds and internal service funds. Fiduciary fund types include pension
(and other employee benefit) trust funds, investment trust funds, private -purpose trust
funds, and agency funds.
GENERAL FUND: One of five governmental fund types. The general fund typically serves
as the chief operating fund of a government. The general fund is used to account for all
financial resources except those required to be accounted for in another fund.
GENERAL OBLIGATION BONDS: When a government pledges its full faith and credit to
the repayment of the bonds it issues, then those bonds are general obligation (G.0.)
bonds.
GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP1: Conventions, rules, and
procedures that serve as the norm for the fair presentation of financial statements.
GENERALLY ACCEPTED AUDITING STANDARDS (GAAS): Rules and procedures that
govern the conduct of a financial audit.
GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB): Ultimate authoritative
accounting and financial reporting standard -setting body for state and local governments.
The GASB was established in June 1984 to replace the NCGA.
GOVERNMENTAL ACTIVITIES: Activities generally financed through taxes,
intergovernmental revenues, and other nonexchange revenues. These activities are
usually reported in governmental funds and internal service funds.
GOVERNMENTAL ENTITY: For accounting and financial reporting purposes, an entity
subject to the hierarchy of GAAP applicable to state and local governmental units.
GOVERNMENTAL FUNDS: Funds generally used to account for tax -supported activities.
There are five different types of governmental funds: the general fund, special revenue
funds, debt service funds, capital projects funds, and permanent funds.
GOVERNMENT -WIDE FINANCIAL STATEMENTS: Financial statements that incorporate all
of a government's governmental and business -type activities, as well as its nonfiduciary
component units. There are two basic government -wide financial statements: the
statement of net assets and the statement of activities.
GRANT: A contribution of assets by one governmental unit or other organization to
another. Grants are usually made for specified purposes.
INFRASTRUCTURE: Long-lived capital assets that normally are stationary in nature and
normally can be preserved for a significantly greater number of years than most capital
assets. Examples of infrastructure assets include roads, bridges, tunnels, drainage
systems, water and sewer systems, dams, and lighting systems.
INTERFUND TRANSFERS: Flows of assets (such as cash or goods) between funds and
blended component units of the primary government for a price approximating their
external exchange value.
9-3
INTERGOVERNMENTAL REVENUES: Revenues from other governments in the form of
grants, entitlements, or shared revenues.
INTERNAL SERVICE FUNDS: Proprietary fund type that may be used to report any activity
that provides goods or services to other funds, departments, or agencies of the primary
government and its component units, or to other governments, on a cost -reimbursement
basis.
LICENSES: Revenues received from the sale of business and non -business licenses.
LOCAL GOVERNMENT AID ILG4 Intergovernmental revenue from the state to
municipalities to help fund general expenditures.
MEASUREMENT FOCUS: Types of balances (and related changes) reported in a given set
of financial statements (i.e., economic resources, current financial resources, assets and
liabilities resulting from cash transactions).
MODIFIED ACCRUAL BASIS OF ACCOUNTING: Basis of accounting used in conjunction
with the current financial resources measurement focus that modifies the accrual basis of
accounting in two important ways 1) revenues are not recognized until they are
measurable and available, and 2) expenditures are recognized in the period in which
governments in general normally liquidate the related liability rather than when that liability
is first incurred (if earlier).
NET ASSETS: The equity associated with general government assets and liabilities.
OTHER FINANCING SOURCES: Increase in current financial resources that is reported
separately from revenues to avoid distorting revenue trends. The use of the other
financing sources category is limited to items so classified by GAAP (including general
long-term debt proceeds, proceeds from the sale of capital assets, and operating transfers
in).
OTHER FINANCING USES: Decrease in current financial resources that is reported
separately from expenditures to avoid distorting expenditure trends. The use of the other
financing uses category is limited to items so classified by GAAP (including operating
transfers out).
PROPRIETARY FUNDS: Funds that focus on the determination of operating income,
changes in net assets (or cost recovery), financial position, and cash flows. There are two
different types of proprietary funds: enterprise funds and internal service funds.
RESERVED FUND BALANCE: Portion of a governmental fund's net assets that is not
available for appropriation.
RESTRICTED NET ASSETS: Component of net assets calculated by reducing the carrying
value of restricted assets by amounts repayable from those assets, excluding capital -
related debt.
REVENUES: Under the current financial resources measurement focus, increases in net
financial resources not properly classified as other financing sources.
SPECIAL ASSESSMENT: Compulsory levy made against certain properties to defray all or
part of the cost of a specific capital improvement or service deemed to benefit primarily
those properties.
9-4
SPECIAL REVENUE FUNDS: Governmental fund type used to account for the proceeds of
specific revenue sources (other than for major capital projects) that are legally restricted to
expenditure for specified purposes.
TAX LEVY: The total amount to be raised by general property taxes for the purpose stated
in the resolution certified to the county auditor.
UNRESTRICTED NET ASSETS: That portion of net assets that is neither restricted nor
invested in capital assets (net of related debt).
* Source for some definitions: Governmental Accounting, Auditing, and Financial
Reporting, Government Finance Officers Association, 2005.
9-5
THIS PAGE INTENTIONALLY BLANK
APPENDIX 1
PERSONNEL COMPENSATION DISTRIBUTION
METHOD:
During the budgeting process, personnel needs are evaluated for the ensuing year.
Individual department heads estimate personnel time devoted to specific
departmental funds on a percentage basis. These percentages are then multiplied
by expected personnel costs to arrive at each department's/fund's personnel
allocation.
Appendix lA details the distribution of personnel resources.
FULL-TIME EQUIVALENTS:
Full-time equivalents (FTE's) are budgeted by using estimated pay rates and hours
worked for each employee. Appendix 1B details FTE history by department/fund
and by job description. Notable changes in the personnel budget include:
No changes from 2010 to 2011.
APPENDIX 1A
2011 PERSONNEL COMPENSATION DISTRIBUTION
E
o
o
- N . =
f:
Lu5 c cr)
E _c
c
g O -c
rEr ca_.)
< 0LE' o_ it
Position FTE 1320 1450 1520 1910 2270 2400 3100
City Administrator 1.00 100%
City Clerk 1.00 100%
Program Assistant 1.00 100%
Project Assistant 0.60 25% 25%
Finance Director 1.00
Planning Director 1.00
Planner 0.80
Fire Chief 1.00
Building Official/Code Enforcement 0.00
Acting Building Official 1.00
Public Works Superintendent 1.00
PublicWorks Operator #1 1.00
Public Works Operator #2 1,00
PublicWorks Operator #3 1.00
Public Works Operator #4 1.00
Public Works Seasonal 0.50
Parks Seasonal #1 0.72
Parks Seasonal #2 0.50
Parks Seasonal #3 0.00
Total FTE's
a.
0)
co
5200 601 602 603
100%
100%
100%
50% 100%
50% 25% 5% 20% 100%
75% 25% 100%
100% 100%
100% 100%
100% 100%
70% 30% 100%
40% 40% 10% 5% 5% 100%
60% 15% 10% 5% 10% 100%
5% 65% 15% 5% 5% 5% 100%
5% 20% 15% 50% 5% 5% 100%
70% 15% 5% 5% 5% 100%
100% 100%
100% 100%
100% 100%
100°70 100%.
15.12 3.15 0.15 0.50 1.55 1.10 0.95 3.05 2.52 1.35 0.30 0.50
NOTE: Mayor & Council, Election Judges, and Volunteer Firefighters not included
10-2
APPENDiX1B
PERSONNEL HISTORY IN FULL-TIME U .TUME EQUIVALENTS (BY DEPARTMENT)
Department
2011
2010 Preliminary Change
Budget _ Budget inFTEn
Administration 1320 315 3.15 0.00
Communications 1450 015 0.15 0.00
Finance 1620 0.50 0.50 0.00
Planning &Zoning 1910 1.55 1.55 O.OD
Fire 2220 1.10 1.10 0.00
Building Inspection 2408 0.85 0.05 0.00
Public Works 3100 3.05 3.05 0.00
Parks &Recreation 5200 2.52 2.52 0.00
Water 601 1.35 1.35 0.00
Sewer 602 0.30 0.30 0.00
Surface Water 605 0.50 0.50 0.00
Total FTE's
15.12 1512 0,00
PERSONNEL HISTORY IN FULL-TIME EQUIVALENTS (BY POSITION)
2011
2010 Preliminary Change
Position Budget Budget inFTE'o
'
City Administrator 1.00 1.00 0,00
City Clerk 1.00 1.00 0.00
Program Assistant 1.00 1.00 0.00
Project Assistant 0.60 0,60 0.00
Finance Director 1.00 1.00 0.00
Finance Specialist 0.00 0.00 0.00
Planning Director 1�00 1,00 0.00
Planner 0.80 0,80 000
Fire Chief 1.00 1.00 0.00
Building Official/Code Enforcement 0.00 0.00 0.00
Acting Building Official 1.00 1.00 0,00
Public Works Superintendent 1.00 1.00 0.00
Public Works Operator #1 1.00 1.00 0.00
Public Works Operator #2 1.00 1.00 0.00
Public Works Operator #3 1.00 1.00 0.00
Public Works Operator #4 1.00 1.00 0.00
Public Works Seasonal 0.50 0.50 0.00
Parks Seasonal #i 0.72 0.72 0.0O
Parks Seasonal #2 0.50 0.50 U0
Parks Seasonal #3 0.00 0.00 0,00
Total FTE'n 15.12
NOTE: Mayor & Council, Election Judges, and Volunteer Firefighters not included
10-3
1612 0.00
THIS PAGE INTENTIONALLY BLANK