HomeMy WebLinkAbout6-21-2021 Full Parks Packet
NOTICE OF MEETING
City of Lake Elmo Parks Commission
3800 Laverne Avenue North
June 21, 2021 6:30 PM
AGENDA
1. Call to Order
2. Pledge of Allegiance
3. Approve Agenda
4. Approve Minutes
a) April 19, 2021 minutes
5. Public Comments
6. Deer Hunting in Sunfish Lake Park – Washington County Presentation
7. Capital Improvement Plan (CIP)
8. Sunfish Lake Trail Reroute
9. Bike Repair Station – 2nd Location
10. Communications
11. Adjourn
***Note: Every effort will be made to accommodate person or persons that need special considerations to attend this meeting
due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations.
Our Mission is to Provide Quality Public
Services in a Fiscally Responsible Manner
While Preserving the City’s Open Space
Character
City of Lake Elmo Parks Commission Minutes
April 19, 2021
Members Present: Commissioners - Weeks, Ames, Schumacher, Nightingale, Hoelscher,
Kastler, and Rivera
Staff Present: City Planner - Prchal, Public Works Director - Powers
The meeting was called to order by Weeks at 6:30 PM.
Approval of Agenda
Agenda was unanimously approved as presented 7-0.
Approval of Minutes
Weeks motioned to approve the February 17th, 2021 Parks Commission Minutes, Ames
provided a second; discussion. Unanimously passed with the discussed typo correction 7-0.
The March 2021 Meeting was cancelled.
Public Comments
Ann Bucheck at 2301 Legion Ave: This spring one of the trees fell over in Legion Ave Park and
is now floating in the standing water. You can access this park from Legion Lane and
recommend the Parks Commission view the park in its current state. Thank you.
Mike Zeno – Lions Park Volleyball Court Courtesy Rules Discussion.
Mike Zeno at 4860 Jerome Ave N – Mr. Zeno is requesting the Parks Commission consider a
courtesy rules sign for the volleyball courts at Lions Park. Residents in the area provided
a list of courtesy rules for commission review at a later date. They would also like to see
lights and another volleyball court constructed.
Discussion followed regarding the current lights by the court, requirement of a new sign and sign
placement, court usage, court locations, reservations, common courtesy rules, and
possibly adding courts to the CIP for future consideration.
Ames motioned to have staff look into verbiage for a sign, Rivera provided a second.
(Discussion: Hoelscher would like to see it follow park policy. Kastler recommends the
rules be more specific to volleyball. Not parking on the grass is already a park
regulation.) Unanimously passed 7-0.
Sunfish Lake Park
Ami Voeltz-Schakel at 9905 Tapestry Rd, Park Usage Community Group Representative for
Sunfish Lake Park, provided a presentation on user experience, concerns, and solutions
focusing on safety and clarifying user confusion.
Matt Orest at 7650 31st St N: Activity at the park has grown. Trails are bi-directional and users
are allowed to use all trails. (Orest went into detail about the safety issues and proposed
trail changes. Discussion followed inquiring about cost, number of days the work would
take to complete, volunteer opportunity, and if the Landtrust required removing trails to
be able to add trails.) Voeltz-Schakel recommended designated hiking and skiing trails in
the winter.
Mary Frick at 2773 Lisbon Ave N: Dogs running off leash is an ongoing safety concern. (Frick
commented on the groups concerns and incidents with the dogs.) The city ordinance for a
dog running at large is stated as a misdemeanor, which is up to a $1000 fine or 90 days in
jail. We suggest placing doggie bag holders with lease law signs in the park. (Discussion
about the Sherriff’s Department having no reports of hikers bitten in the park in the last 5
years and the need to make a report of any incidents.)
Voeltz-Schakel: Last thought is to update all the signage to reflect user guidelines for winter and
summer, and noting that we would love to see the option of having sandwich signs and
post signs.
Weeks questioned the conditions set in the contract with the Landtrust about the trails. (The
Commission discussed the contract, trail maintenance, signs, and bringing a discussion to
the Landtrust regarding potential trail changes.)
Public comments were heard by Tony Manzara located at 5050 Kirkwood, Mary Frick at 2773
Lisbon Ave N, Tim Wegner of Rosemont, Ann Bucheck at 2301 Legion Ave, Peter
Sullivan at 1050 Tapestry Bend, Mike Zeno at 4860 Jerome Ave N, Susan Dunn at
11018 upper 333rd St N, and Trina Joyce of Minneapolis regarding the Landtrust
contract, thanking Ami for bringing people together for a respectful discussion,
ordinance, sign budget, trail location and measurements, who should be responsible for
trail cost and how much, Mr. Wegner volunteering, questions on when users were
allowed to be on the same trail and when bikers started being allowed in the park,
importance of proper signage, trail erosion and maintenance, any reported accidents,
welcoming the new parks commission members and thanking them for their service, the
importance of the park continuing to be a nature preserve, and the consensus that trails
should not be muti-user trails for the safety of everyone.
Ames mentioned that the commission is only a recommending body and the City Council has
final vote.
Weeks motioned for Ames to be liaison to the group, Hoelscher provided a second;
unanimously approved 7-0.
Ames motioned to recommend designated user trails to improve safety and minimize conflict to
the City Council, Schumacher provided a second; discussion. Commission felt the motion
was premature - motion withdrawn.
Kastler motioned for the group to continue to work with Ames and focus in on the concepts
provided, Ames seconded; Ames amended the motion to direct city staff to research
the groups presented topics that will allow the commission to address safety
concerns, Schumacher provided a second; Commission would like to see something
solid before presenting it to Council and the Landtrust. Unanimously approved 7-0.
Communications
a) May 6th APWA member’s community service day. Powers found a few things that could
be done.
b) County Deer Hunt. County completed a fly over and it met the threshold for a hunt. Dan
McSwan from Washington County is getting his material together to see if any cities
want to join together for a hunt. The presentation would be this calendar year, most likely
August in preparation for the fall deer hunt.
c) Bee Keeping in Sunfish has been approved and the hives are set up.
d) CIP: Schumacher has been selected to serve on that committee.
e) Concession stands are now open.
Meeting adjourned at 8:44 PM
Respectfully Submitted,
Rebecca McGuire, Deputy Clerk
STAFF REPORT
DATE: 6-21-2021 ITEM: Hunting in Sunfish Lake Park
SUBMITTED BY: Ben Prchal, City Planner REVIEWED BY: Marty Powers, Public Works Director
BACKGROUND: In February of 2021 the City Council amended the hunting ordinance for Lake Elmo to allow hunting on City owned property. The amendment states the City can allow hunting on City owned property with the intentional passing of a resolution containing the dates, times, and conditions of the hunt. That same month, Washington
County conducted a fly over of the Lake Elmo Park reserve as well as Sunfish Lake Park to estimate the deer population in the area.
ISSUE BEFORE THE PARKS COMMISSION: Staff is asking the Parks Commission to review the possibility of allowing hunters to hunt deer in Sunfish Lake Park.
REVIEW AND ANALYSIS: A flyover done by Washington County provided data suggesting there were enough deer per square mile to warrant a hunt. Performing controlled population management within urban areas is very helpful in maintaining a healthy deer population as well as limiting the number of accidents between deer and cars. Washington County will be using Metro Bow Hunters to manage two hunts in Lake Elmo Park Reserve for a period of three days each in October and November. During this time Lake Elmo would be closing Sunfish Lake Park from the public on off days. Meaning Monday – Thursday with no weekend hunts. Code Section 130.15 Use of Firearms; Hunting “…There shall be no hunting on City-owned property unless otherwise determined by the City Council by resolution. Should the City council decide to allow hunting on City-owned property, the resolution adopted by the
City Council will outline the dates, times and conditions of the hunting activities that may occur and will include a map of the authorized location(s).”
The City Council will need to pass a resolution supporting the hunt.
FINANCIAL IMPACT The City insurance provider has not stated that hunting on City lands should not occur and it does not appear coverage would need to change to allow hunting on public lands. The City is not expecting a financial impact at if deer hunting is allowed.
RECOMENDATION: If the Commission would like to recommend hunting within Sunfish Lake Park Staff is suggesting the following conditions as part of the approving resolution: - Only approved bowhunters selected by Metro Bow hunters are allowed to hunt within the park. - Sunfish Lake Park will be closed to the public from October 25th to 27th, 2021 and November 8th to 10th, 2021. Only City Staff and individuals selected for the hunt by Metro Bow hunters will be allowed into the park. - Hunters may not sit within 100 ft. of the property line as identified on the 2021 hunt map. - The City must be listed as an insured on the Metro Bowhunters liability insurance before being allowed to
hunt.
“Motion to recommend approval of the Deer hunt with recommended conditions.”
ATTACHMENTS:
• Hunt Map Deer Survey Map (Produced by Washington County)
Washington County, MN
May 27, 2021 0 1,000 2,000500 ft
0 310 620155 m
1:8,000
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification.
2
15
2 1
9
3
6
11
3
2
11
2
7
3
52
2
53
2
5
3
2021 Lake Elmo Park Deer Survey
0 0.75 1.5 2.25 30.375 Miles
µLegend
Deer Survey Area
(2515 acres, excludes
196 ac of developmentor 3.92 square miles)
Total Deer Counted 104 (72 LEPR, 32 Sunfish Lake)
Total Square MIles of habitat (3.92)
Total Deer Counted = 104
Winter Deer Per Square Mile = 27
Calculations
Spring Deer Estimate 156 deer
(1 doe has 2 fawns, using population ratio of 50:50)
Spring deer per square mile = 40
STAFF REPORT
DATE: June 21, 2021
ITEM #:
TO: Parks Commission
FROM: Ben Prchal, City Planner
AGENDA ITEM: Items for 2022-2026 Parks CIP
REVIEWED BY: Ken Roberts, Planning Director
Marty Powers, Public Works Director
BACKGROUND
A Capital Improvement Program, or CIP, is a multi-year (typically 5 years) capital expenditure plan for a City’s
infrastructure (such as streets, parks and utility systems), and equipment and public buildings. The CIP identifies
the major projects needed and desired by the community, their potential costs and how they would be financed.
A project or purchase identified and budgeted through the CIP does not commit the City to that project. The City
Council must specifically authorize each one and the associated funding for the expenditure before any project
may proceed. When the CIP is reviewed (ideally annually, in conjunction with the budgeting process) projects
may go forward as planned, advance ahead of schedule, be removed entirely, or new projects may be added.
These adjustments are dependent upon changes in circumstances and priorities.
The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan
include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and open space) for
a five-year time period. Cities often expand the scope of their CIPs to include other capital needs (major
equipment replacements, for example) and sometimes look beyond the five-year time period, up to 20 years in
the future for some projects. Such projects represent more of a “wish-list” that can be evaluated each time the
plan is updated.
As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter 473.865
provides that “a local governmental unit shall not adopt any official control or fiscal device which is in conflict
with its comprehensive plan.” A fiscal device includes a budget or bond issue; so it is important that the plan
and CIP be kept up to date and in synch with city budgets.
The primary benefit of a CIP is as a financial planning tool, to help the City plan for the impact of capital needs
on future budgets and property taxes, and to help forecast the need for borrowing to undertake major projects.
The information developed as part of the capital planning process can help document the need for various
projects and help the City Council sort out competing priorities.
Lake Elmo’s CIP includes all capital projects that cost at least $25,000 and have a useful life span of five years
or longer.
ISSUE BEFORE COMMISSION
What park improvements would the Commission like to have in the 2022-2026 CIP? When should they be
completed?
PROPOSAL DETAILS/ANALYSIS
For the 2021 construction season there are no park projects planned and the only expected expenditure is for a
grant that does not meet the threshold for a CIP item.
The commission should also consider putting a place holder in the CIP for improvements needed for other city
trails/parks throughout the community.
Other Items? Fortunately Staff has been able to put together a park inventory which was reviewed at the
February 2021 meeting. Comments from this meeting were used to put together this year’s CIP review. If
there are other items that the Parks Commission would like to see in the 2022-2026 CIP they should be
identified at this time. The Commission should also assign a priority to each project based upon the following
framework:
1. Critical or urgent, high-priority projects that should be done if at all possible; a special effort should be
made to find sufficient funding for all of the projects in this group.
2. Very important, high-priority projects that should be done as funding becomes available.
3. Important and worthwhile projects if funding is available; may be deferred to a subsequent year.
4. Less important, low-priority projects; desirable but not essential.
5. Future Consideration.
When determining a project, the Commission should keep in mind the requirements set out in the City Code.
Section 154.15 (F) Park Dedication Fund
(1) A cash contribution paid to the City shall be placed in a special fund. The money shall be used only for:
(a) The acquisition and development or improvement of parks, recreational facilities, playgrounds,
trails, wetlands or open space based on the approved park systems plan;
(b) Redevelopment or rehabilitation of existing park facilities or sites; or
(c) Debt service in connection with land previously acquired or improvements thereto previously
constructed.
(2) No funds shall be used for ongoing operation or maintenance of existing parks recreational facilities or
sites or City vehicles.
Based off of the February Parks Commission meeting Staff has identified three trail connections that the City
should peruse.
1. Connection of Hamlet on Sunfish to Tapestry. (Estimated length 335 ft. - $26,298)
The City has an easement over Outlot F that could be used for the connection. The outlot sits
between 4258 Kindred Way and 4236 Kindred Way.
2. Connection between the Inwood Development and paving of Stonegate trails (Ivywood Park and Stonegate
Park). (Estimated length into Stone Gate Park 750 ft. - $58,875)(Estimated length of Stonegate Trails
2,309 ft. - $181,257) Total length and cost 3,059 ft. - $240,132
This is likely the easiest connection to complete. Though, it would be the most expensive.
3. Connection from Wildflower into Tana Ridge. (Estimated length 525 ft. - $56,213)
This would create a nice connection but depending on the chosen path there are multiple
properties (public, private, and or HOA) that the trail may have to cross over. Because of this
Staff suspects full implementation may take more time.
Additional projects in the CIP are park development/redevelopment.
1. Pebble Park – The equipment is aging and is not expected to stay useable for many more years.
($130,000)
- The tennis courts are also showing age and it is recommended that they be
repainted/repaired as wither tennis court or pickle ball courts. ($85,000)
2. Demontreville Park – The equipment is aging and a decision needs to be made to either replace it or
remove the amenity all together. ($130,000)
3. Tablyn Park – Resurfacing of tennis court, either tennis or pickle ball. ($75,000)
As a reminder the CIP will include other projects and purchases which are not directly related to development.
Though it needs to be understood that the purchase are for park maintenance or implementation of park
activities. These expenditures are not covered by park dedication funds but are still discussed through the CIP.
FISCAL IMPACT
Staff has reached out to more than one resource and a response was not provided to help estimate a cost per foot
to construct an 8 ft. asphalt trail. Because of this numbers from a 2019 report have been used and increased by
3% per year to adjust for price increases. The 2019 report noted a $74 per lineal foot cost, which leads to a
projected cost of $78.5 per lineal foot today (2021).
Items Scheduled for 2021. There are no projects/expenses scheduled for 2021.
Expected Funds in 2021:
Legacy at North Star $224,000 (Phase 4)
Bruggerman OP-PUD $34,625 (Estimate)
Union Park 2nd & West $398,200
Total $656,825
Park Dedication Fund Balance as of 12/31/2020
$1,193,853 (This does not include “Expected Funds”)
OPTIONS AND RECOMMENDATION
1) Commission can remove or identify additional projects to add to the 2022-2026 City CIP.
2) If no further projects are identified, the listed projects will move forward for final approval.
“Motion to recommend approval of the Parks CIP as presented.”
ATTACHMENTS:
2022-2026 Draft Capital Improvement Plan for Parks
Potential Trail Connections and Maps
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota
PROJECTS & FUNDING SOURCES BY DEPARTMENT
2022 2031thru
Total20222023202420252026Department20272028202920302031Project #
Parks and Recreation
1,000,0001,000,000Grants/Donation
1,052,643387,643 505,000 85,000 75,000Park Dedication Fund
37,00037,000Vehicle Replacement Fund
2,089,643387,643 505,000 1,122,000 75,000Parks and Recreation Total
PR-009 220,000Central Greenway Regional Trail 220,000
PR-017New or Refurbished Ballfields 1,000,0001,000,000
PR-019 25,000Dog Park 25,000
PR-020Utility Vehicile/Trail Groomer 37,00037,000
PR-021 322,643Neighborhood Trail Connections 322,643
PR-022 130,000Pebble Park Playground Replacement 130,000
PR-023 130,000Demontriville Park Playground
Replacement
130,000
PR-024 75,000Tablyn Park Court Resurfacing 75,000
PR-025Pebble Park Courts 85,00085,000
PR-026 65,000Trail Seal Coat 65,000
2,089,643387,643 505,000 1,122,000 75,000Parks and Recreation Total
387,643 505,000 1,122,000 75,000Grand Total 2,089,643
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota Contact City Administrator
2022 2026thru Department Parks and Recreation
Description
Central Greenway Regional Trail beginning at CSAH 19 and I-94, traveling through Lake Elmo Park Reserve, east along Stillwater Bvld to
Manning Ave and then north to TH36.
2023 potential segments include in front of Hagbergs and near Keats/CSAH 10 (if a road project is funded).
Project #PR-009
Priority 3 Important
Justification
Trail would address the following community needs:
-Deliver students safely to school
-Bring people to our downtown
-Bring people to our parks
-Provide safe recreation
-Trail Diversity-Provide feel of Lake Elmo
-Omit need to bike down Hwy 5/CSAH 14
-Compatibility with public grant opportunities
-Compatibility with private funding opportunities
Feasibility of land acquisition will be a consideration
Trail likely to be built in segments in conjuction with county road projects and as funding allows through Met Council or other state grants
Budget Impact/Other
Additional trails to maintain-labor and materials for snow removal if desired by city
Trail construction cost may be as high as $12 million. City would expect cost share with county as well as grants to offset costs.
2023 costs are for trail through new roundabout at CSAH 19 and CSAH 10 and trail extension abutting Hagebergs
Future costs will be added as they are known
Useful Life 25 yearsProject Name Central Greenway Regional Trail Category Park Improvements
Type Improvement
Status Active
Total20222023202420252026Expenditures
220,000220,000Construction/Maintenance
220,000 220,000Total
Total20222023202420252026Funding Sources
220,000220,000Park Dedication Fund
220,000 220,000Total
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota Contact City Administrator
2022 2026thru Department Parks and Recreation
Description
New ballfields to be constructed or refurbished after Tartan ball fields are no longer used by the public
Project #PR-017
Priority 1 Critical
Justification
Replacement of some of the fields at Tartan Park lost to development of Royal Oaks Golf Course Community
Budget Impact/Other
Funding to be provided from developer in development agreement with Royal Golf. Funds to be used for acquisition of land, if necessary, and
builidngor refurbishing of (a) new ballfield(s).
Useful Life 40 yearsProject Name New or Refurbished Ballfields Category Park Improvements
Type Improvement
Status Active
Total20222023202420252026Expenditures
1,000,0001,000,000Construction/Maintenance
1,000,000 1,000,000Total
Total20222023202420252026Funding Sources
1,000,0001,000,000Grants/Donation
1,000,000 1,000,000Total
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota Contact Public Works Director
2022 2026thru Department Parks and Recreation
Description
Parks commission recommended the search and planning for a dog park somewhere near the denser developments
Improvements would be minimal such as fencing
Project #PR-019
Priority 4 Less Important
Justification
Residents on small lots in denser developments need a place to take their dogs for exercise.
By providing a dog park those who let their dogs run off leash in other parks can be redirected
Budget Impact/Other
Useful Life 25 yearsProject Name Dog Park Category Park Improvements
Type Improvement
Status Active
Total20222023202420252026Expenditures
25,00025,000Construction/Maintenance
25,000 25,000Total
Total20222023202420252026Funding Sources
25,00025,000Park Dedication Fund
25,000 25,000Total
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota Contact Public Works Director
2022 2026thru Department Parks and Recreation
Description
Replaces 2014 Kubota
Project #PR-020
Priority 3 Important
Justification
End of Useful Life
Budget Impact/Other
Useful Life 10 yearsProject Name Utility Vehicile/Trail Groomer Category Vehicles
Type Equipment
Status Active
Total20222023202420252026Expenditures
37,00037,000Equip/Vehicles/Furnishings
37,000 37,000Total
Total20222023202420252026Funding Sources
37,00037,000Vehicle Replacement Fund
37,000 37,000Total
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota Contact Public Works Director
2022 2026thru Department Parks and Recreation
Description
Parks Commission request to develop trail connections between neighborhoods. May be spent over 2021-2023.
Installing a trail connection between Wildflower & Tana Ridge. 525 feet $56,213.00 in 2023
Installing a trail connection between Inwood Park and Stonegate Park. 750 feet $58,875.00 Improving the Stonegate trails with Pavement 2,309
ft - $181,257 in 2022
Installing a trail connection between Hamlet on Sunfish and Tapestry. 335 feet $26,297.50 in 2022
Project #PR-021
Priority 2 Very Important
Justification
The Parks Commission indicated trail connections were a priority throughout the city.
Budget Impact/Other
Would result in additional trail miles to maintain in the future.
Useful Life 40 yearsProject Name Neighborhood Trail Connections Category Park Improvements
Type Improvement
Status Active
Total20222023202420252026Expenditures
15,00015,000Land Acquisition
307,643307,643Construction/Maintenance
322,643 322,643Total
Total20222023202420252026Funding Sources
322,643322,643Park Dedication Fund
322,643 322,643Total
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota Contact Public Works Director
2022 2026thru Department Parks and Recreation
Description
Replace Pebble Park Playground Equipment
Project #PR-022
Priority 2 Very Important
Justification
The main playground equipment is over 30 years old. Two slides and one cat walk have been removed due to failure/sfety issues. The coating on
metals are deteriating and creating sharp safety hazards. Public Works does not recommed spending funds to maintain this equipment
Budget Impact/Other
Useful Life 20 yearsProject Name Pebble Park Playground Replacement Category Park Improvements
Type Improvement
Status New Recommendation
Total20222023202420252026Expenditures
130,000130,000Construction/Maintenance
130,000 130,000Total
Total20222023202420252026Funding Sources
130,000130,000Park Dedication Fund
130,000 130,000Total
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota Contact Public Works Director
2022 2026thru Department Parks and Recreation
Description
Replacing the existing 30 year old playground equipment at Demontriville park
Project #PR-023
Priority 2 Very Important
Justification
The slide was removed and capped off. The Coatings on the metal are deteriating creating sharp hazards
Budget Impact/Other
Useful Life 20 yearsProject Name Demontriville Park Playground Replacement Category Park Improvements
Type Improvement
Status New Recommendation
Total20222023202420252026Expenditures
130,000130,000Construction/Maintenance
130,000 130,000Total
Total20222023202420252026Funding Sources
130,000130,000Park Dedication Fund
130,000 130,000Total
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota Contact Public Works Director
2022 2026thru Department Parks and Recreation
Description
Resurface the existing tennis courts
Project #PR-024
Priority 3 Important
Justification
The court surface is failing, cracking and is unlevel
Budget Impact/Other
Useful Life 20 yearsProject Name Tablyn Park Court Resurfacing Category Park Improvements
Type Improvement
Status New Recommendation
Total20222023202420252026Expenditures
75,00075,000Construction/Maintenance
75,000 75,000Total
Total20222023202420252026Funding Sources
75,00075,000Park Dedication Fund
75,000 75,000Total
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota Contact Public Works Director
2022 2026thru Department Parks and Recreation
Description
Full depth reclamation on court surface, pave, stripe for either picklball or tennis, add new posts and nets, change out electrical cabinet, improve
sidewalk, resurface basket ball court
Project #PR-025
Priority 3 Important
Justification
The exsiting court surfaces are failing, cracking and is unlevel. Tennis is a less desirable sport so picklball would see more use
Budget Impact/Other
Useful Life 20 yearsProject Name Pebble Park Courts Category Park Improvements
Type Improvement
Status New Recommendation
Total20222023202420252026Expenditures
85,00085,000Construction/Maintenance
85,000 85,000Total
Total20222023202420252026Funding Sources
85,00085,000Park Dedication Fund
85,000 85,000Total
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan - 2022 - 2026
City of Lake Elmo, Minnesota Contact Public Works Director
2022 2026thru Department Parks and Recreation
Description
Seal coating 49,000 sq yards of city owned park trails
Project #PR-026
Priority 2 Very Important
Justification
Little maintenance has been completed on most of the city owned trails. Crack filling of selected trails is being completed in 2021 with intentions
of seal coating the same trails in 2022. This maintenance willl likely add 5-6 years of life
Budget Impact/Other
Useful Life 5 yearsProject Name Trail Seal Coat Category Park Improvements
Type Improvement
Status New Recommendation
Total20222023202420252026Expenditures
65,00065,000Construction/Maintenance
65,000 65,000Total
Total20222023202420252026Funding Sources
65,00065,000Park Dedication Fund
65,000 65,000Total
Wednesday, June 16, 2021Produced Using the Plan-It Capital Planning Software
Washington County, MN
May 25, 2021 0 180 36090 ft
0 50 10025 m
1:2,000
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification.
Ü0410820205Feet
10th St N
Julip Ave N
Jasmine Ave N
StonegateWalking Trai ls
Trail Classification(s)
2,334 ft. of public unpaved walking trail.Measurement does not include Paved Trail.
Public Walking Trail Unpaved
Public Walking Trail Paved
Lake Elmo Roads
Map Date: May 2021Created By: Planning Department
Washington County, MN
June 17, 2021 0 90 18045 ft
0 25 5012.5 m
1:1,000
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification.
STAFF REPORT
DATE: 6/21/2021
REGULAR
TO: Parks Commission
FROM: Ben Prchal, City Planner
AGENDA ITEM: Reroute of Trails within Sunfish Lake Park
REVIEWED BY: Marty Powers, Public Works Director
BACKGROUND:
In the summer of 2020 mountain bike trails were completed within Sunfish Lake Park. With the
completion of the trials the number of users within the park has increased, primarily mountain bikers.
The addition of the new trails has generated some growing pains. The initial trail was designed to
mitigate the number of interactions between different users. Though the majority of the trail system
achieves this goal, a Community User group has identified an area(s) that could be reworked to further
improve the usability of the park. At the April 19th 2021, Parks Commission meeting the user group
presented their concerns and provided some recommendations as to how the City could best remove the
identified issues.
ISSUE BEFORE THE PARKS COMMISSION:
Does the Parks Commission believe trails should be rerouted and reworked to further reduce trail user interaction?
PROPOSAL DETAILS/ANALYSIS:
The Community group has been very active in identifying issues with the trails and has produced recommendations
as to how the City should address them. In this particular discussion the group has done their due diligence and found
volunteers and funding to fully cover the costs of the proposed trail project.
Tim Wegner, who initially built the mountain bike trials has volunteered his time to run equipment and build the
trails with the help of MORC (Who has a maintenance agreement for the bike trials), and volunteers. They have also
secured grant funding to cover the costs of construction and to replace/amend signage within the park.
Re-route Proposal:
Aspects of the Trial:
The work is intended to correct issues with the trails at the entrance(s) of the park. From the parking lot all trail users
are forced to share +/- 600 ft. of trail before they get onto their respective trails. It is this section of trail that spurred
the need to make corrections. Walkers and bikers with the proposed amendment will be separated from the parking
lot.
The reroute will also help eliminate a section of trail that has been prone to erosion since its inception. By removing
activity from the hill it will allow vegetation to grow in and hopefully curb the continuation of gullies.
Comments from Minnesota Land Trust:
Staff has reached out to the Land Trust for two reasons. To first inform them that the discussion is happening and
secondly to understand if the design/redesign of the trails would follow the same process as the original trail build.
The proposed re-route discussed later in the report has not been reviewed by the Land Trust. However, I was informed
that the total trail length within the park cannot increase. This stipulation is likely the most impactful in terms of
design and figuring out which trails need to be “closed.” With that in mind Staff incorporated the suggested layout
from the Sunfish Park Community Group and began reworking the trials so that there would not be a net gain in
overall trail length.
2
Regarding the construction of the trail, the requirements of the original RFP will be used. Also, the builders of the
original mountain bike trails will also be involved with the re-route and build of the newer trials.
Signage:
With the addition/reconfiguration of trails it will force a change of signage within the park. The Community Group
asking for the trail changes stated to Staff that there is also a sign budget to make corrections to signage within the
park.
Recommended Re-Route:
The primary focus is to separate bikers from certain walkers/hikers within the park. With that in mind, the
recommendation is to remove two sections of walking trail and add in two new sections of bike trail so that a
designated entrance and exit can be established. From there a new but short walking trail segment will be installed
so that walkers/hikers can still access the trails. The proposed trail re-route and addition comes out with a net change
of zero.
The bike trail is estimated to add 1,989 ft., the rerouted trails comes to 1,214, and the removed walking trail comes
to 3,220 ft. Based on the requirements of the Land Trust the proposal has a high likelihood of being accepted. Staff
has included an exhibit to further explain the math and method used to calculate the figures.
FISCAL IMPACT (Estimated):
Staff is not expecting a fiscal impact to the City. At this time there is not money budgeted to make additional
corrections to the park. However, the community group along with MORC has secured a grant to perform the work.
OPTIONS:
The Parks Commission may:
1. Recommend approval of the trail reconfiguration in Sunfish Lake Park.
2. Direct Staff to make amendments and then recommend approval.
3. Recommend denial of the trail reconfiguration.
RECOMMENDATION:
Should the City not move forward with the trail reconfiguration Staff is likely to suggest placing a barrier on top of
the sledding hill to push bikers east on the desired route. Walkers would be able to easily move around the barrier
but it would be cumbersome require an intentional action for a biker to do so. Otherwise, if the Commission
recommends approval of the reconfiguration Staff will suggest requiring financial sureties from the group for the
trails and updates to the signage. With funding being secured and money available to create new maps, Staff believes
this is a good opportunity for the City to accept assistance to change the trails.
“Motion to recommend approval of the trail reroute.”
ATTACHMENTS:
Draft Trail Map.
Exhibit for Trail Lengths
Existing Layout Proposed Layout
Walking Trail (Reroute)
Bike Trail
Sunfish Lake
Restored Prairie
Sunfish Lake Park
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Landfill
City of Lake Elmo
3880 Laverne Ave. N
Lake Elmo, MN 55042
651-747-3940
www.lakeelmo.orgFFFFFFFFFFFFFFFFFFF
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F FFFF
FFF!GF Wooded Area
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ParkingParkingP
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P Private Property
56
7
8
9 10
4 3
12 13
14
15 16
2
18
19
!G Single Track Trailhead
Park Hours 1/2 Hour before Sunrise to 1/2 Hour after Sunset
Single Track TrailsGreen Trail 1.1 MilesBlue Trail 1.0 MileBlack Trail 1.8 Miles
Multi-use TrailsMulti-use Trail 5.9 Miles F17
1
11
Sunfish Lake
Restored Prairie
Sunfish Lake Park
P
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Landfill
City of Lake Elmo
3880 Laverne Ave. N
Lake Elmo, MN 55042
651-747-3940
www.lakeelmo.orgFFFFFFFFFFFFFFFFFFFF
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F FFFF
FFF!GF Wooded Area
Open Field
ParkingParkingP
Landfill
P Private Property
56
7
8
9 10
11
4 3
12 13
14
15 16
1
2
1718
19
!G Single Track Trailhead
Park Hours1/2 Hour before Sunrise to1/2 Hour after Sunset
Single Track Trails1.1 MilesGreen Trail1.0 MileBlue Trail 1.8 MilesBlack Trail
Multi-use TrailsMulti-use Trail 5.9 Miles
Trail Length Calculations
Staff Started the trail review by adding in the proposed layout from the Community group to understand
the length of trails that would need to be removed/reduced. With the re-route and new bike trails the
length would increase by .61 miles or 3,203 ft. Staff then removed the trails running east/west, as
recommended by the community group. This alone was not enough so the trail which loops to the east
was then removed to meet the zero net gain requirement.
Existing Trail Lengths Miles Feet
Walking Trail 5.9 31,152
Bike Trail 3.8 20,064
Totals 9.7 51,216
Trails Removed
Removed Walking Trails .61 3,220
Amended Trails
Rerouted Walking Trails .23 1,214
New Bike Trail .38 1,989
Totals .61 3,203
Should the Commission attempt to keep the trail that loops to the east and then turns back west; a
length within the network will need to be removed elsewhere so the park does not exceed the allowed
limit.
STAFF REPORT
DATE: June 21, 2021
AGENDA ITEM: Statewide Health Improvement Partnership (SHIP) Grant Request
SUBMITTED BY: Ben Prchal, City Planner
REVIEWED BY: Marty Powers, Public Works Director
Ken Roberts, Planning Director
BACKGROUND:
Washington County approved the SHIP grant for the City to purchase two bike repair stations. It was confirmed
to Staff that one repair station should be placed in Sunfish Lake Park. However, during the time of discussion the
Commission did not confirm where the second repair station should go.
ISSUE BEFORE THE PARKS COMMISSION:
Staff is requesting the Parks Commission to identify the second location for the repair station.
PROPOSAL:
For the grant it was initially determined that the second station should be located in the Ivywood Park or Hammes
Park due to the volume of home/trail users in the area. However, the Commission had recommended placing it in
the downtown area.
FISCAL IMPACT:
The project is funded through the SHIP grant with a partial match from the City.
OPTIONS:
1) Recommend approval of the second location.
2) Direct Staff to select the second location.
ATTACHMENTS:
Maps of:
o Ivywood Park - Hammes Park
o Downtown
Washington County, MN
May 28, 2021 0 730 1,460365 ft
0 225 450112.5 m
1:8,000
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification.
Washington County, MN
June 16, 2021 0 375 750187.5 ft
0 110 22055 m
1:4,000
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification.
DOWNTOWN LAKE ELMO
LAKE ELMO PUBLIC LIBRARY
LAKE ELMO PARK RESERVE
SUNFISH LAKE PARK
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CITY OF GRANT
CITY OF LAKE ELMO
CITY OF PINE SPRINGS
CITY OF MAHTOMEDI
CITY OF STILLWATER
CITY OF OAK PARK HEIGHTS
BAYTOWN TOWNSHIP
WEST LAKELAND TOWNSHIP
CITY OF AFTON
CITY OF WOODBURY
CITY OF OAKDALE
Horseshoe Lake
Jane Lake
Lake Elmo
White
BearLake
Lake
Bielenberg DrSettlers Ridge PkwyTower DrTamarack Rd
RadioDrValley Creek RdWoodburyDrWeirDr75thStN
50th St N
62nd St N
InterlachenPkwyHadleyAveNHudson Ave
Woodlane
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Saint Johns DrHelmoAveNHudson Blvd
Stillwater Rd
4th St N
Court ly Rd Man
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ngAv
eNLakeElmoAveNMahtomediAve30th St N
34th St N
GreenwayAve7th St N
15th St N
County Rd 71BoutwellRd
N43rd St N
50th St N
80th St N
OlsonLake
Tr
N20th St NKeatsAveN
Commerce Dr
W ild w oodRdMckusick Rd N
IdealAveN39th St N
ManningAveS47th St NDemontrevilleTrN
40th St NJamacaAveN
ManningTrNNealAveSStillwater Blvd NHiltonTr Stillwater
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Potential Trail Crossing
Across Railroad
Potential Trail Underpass
Under Railroad
Connect to Proposed
Bridge Over MN 36
Existing Public Trails (6-10’ wide)
Existing Private Trails (6-10’ wide )
Existing County Soft Surface Trials (6’ wide)
Existing County/Regional Trails (8-10’ wide)
Gateway State Trail (10’ wide)
County Parks
City Parks
Public Destinations
School
Railroad Crossing
Regional Trail (on new trail)
Regional Trail (on existing trail)
Regional Trail Railroad Crossing Alternate
Interim Regional Trail (on existing local trail)
Interim Regional Trail (on future local trail)
Intersection Type
Four-Way Stop
Signalized
0 0.25 0.5 miNORTH
Central Greenway Regional Trail Master Plan: Lake Elmo Segment September 25, 2018
PREFERRED REGIONAL TRAIL ALIGNMENT