HomeMy WebLinkAbout#07 - Donation STAFF REPORT
DATE: 02/22/2023
Motion
TO: Park Commission AGENDA ITEM: Jeff and Kalli Corajod Donation SUBMITTED BY: Adam Swanepoel, Assistant Public Works Director REVIEWED BY: Marty Power, Public Works Director Kristina Handt, City Administrator
BACKGROUND: The city has received a donation of $1000 from Jeffrey Corajod and Kalli Shades to be used for community
improvement to update park equipment. ISSUE BEFORE PARKS COMMISSION: Should the Parks Commission accept the donation of $1,000 from Jeffrey Corajod and Kalli Shades? PROPOSAL DETAILS/ANALYSIS: Jeffrey Corajod and Kalli Shades wishes to make a donation of $1000 to fund upgraded park improvements preferably in Tablyn Park. It is requested the donation would help purchase an item such as a bench, trees, or update the current play structure. Parks Commissioners should consider the following when accepting donations: (1) Is the gift of lasting value to the community? (2) Does it create potential liability issues for the City? That is, will people walk on it, sit on it, or
under it? Will construction be inspected, is construction up to current standards (ADA accessible, for example?) Are the materials used acceptable for public construction? (3) Will some member of the public find the item offensive; can it be construed as having a religious
content, or offending members of a protected class? (4) What will the potential annual maintenance cost of the gifted object be? Do the costs outweigh the value of the gift? (5) Does the gift carry implied duties that the City must perform? What is the cost of performance of such duties? Does the cost exceed the value of the gift? (6) If costs, direct or indirect exceed the value of the gift; acceptance of the gift may still be warranted if a public purpose is being served and all understand the costs as well as the value of the gift. (7) Also, does the acceptance of the gift imply that the City will replace the gift when worn out, destroyed by vandals, etc? If the gift is found to be no longer of use in the future, may the City at that time, sell, dismantle or convert to another use? (8) All agreements, prohibitions, etc, with respect to the gift should be noted in the minutes or Memorandum of Agreement for future reference.
FISCAL IMPACT:
The proposed donation would be placed into the parks general maintenance fund for purchase or
use toward park improvements. With the future upgrades to Tablyn Park currently being considered, staff suggests the purchase of a bench with a placard identifying the donors and year of donation or landscape trees to put
throughout the park. Expected cost of a bench ranges from $300 to $1000 and placard being about
$250. Trees can range in size and price, if considered, staff suggests purchasing 4-5 mature trees ranging in price of $200-$250 apiece. OPTIONS: 1) Approve the donation from Jeffrey Corajod and Kalli Shades and recommend putting the donation towards “________” in Tablyn Park. 2) Do not accept the donation from the Jeffrey Corajod and Kalli Shades
The Parks Commission should identify any agreements or exclusions related to the recommendation.
RECOMMENDATION: Staff recommends the following motion: “Move to recommend to the City Council to approve the donation from Jeffrey Corajod and Kelly Shades and purchase a bench and placard not to exceed $1000 to be placed in Tablyn Park.”