HomeMy WebLinkAboutThe Public Improvement Process-jwg2The Public Improvement Process • May 19, 2008 • Park Commission Meeting 1The Public Improvement Process:A guide to developing and implementing a public improvement projectPrepared byJack Griffin, P.E.Ryan Stempski, P.E.Park Commission MeetingMay 19, 2008
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 2Agenda•Public improvement process•Example Project “Stonegate Trail Improvements”
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 3Competitive Bidding Requirementsin Cities•The uniform municipal contracting law requires cities to select contracts according to specific procedures•Requirements vary by contract type and amount•Includes project contracts for construction, alteration, maintenance, or repairs•For contract costs less than $10,000–may obtain quotations (must obtain at least two)•For contract costs $10,001 to $50,000–may use competitive bidding process, OR–by direct negotiation (must obtain at least two quotations)
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 4•Cities must use the competitive bidding process for contracts for construction, alteration, maintenance, or repairs–If project cost is expected to exceed $50,000–August 1, 2008, this limit will increase to $100,000–Cannot split project to avoid competitive bidding–Requirements differ for special assessment projectsCompetitive Bidding Requirementsin CitiesContinued:
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 5•For competitive bids–City must prepare plans and specifications–Plans and Specs should provide bidders a basis on which to bid that attracts as many bidders as possible and treats all fairly•Advertisement for bids –Minimum 10 days in official newspaper–Minimum 3 weeks in official newspaper (assessed project that exceed $100,000)Competitive Bidding Requirementsin CitiesContinued:
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 6•Prepare Capital Improvement Plan–List of desired projects and improvements–Identify year to implement–Provides budgetary estimate of costs•Have plan adopted by City Council•Update annually – update costs – plan for annual budgetsTypical Project Steps – Best Practices
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 7•Ask council to authorize Feasibility Study•Recommend council to Approve Feasibility Study and authorize Design (Plans and Specifications)•City receives quotes, OR competitive bids•Council awards the improvementTypical Project Steps - Engineering
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 8•Capital Improvement Planning–Long range comprehensive planning and budgeting•Feasibility Study (Reports / Preliminary Design)–Identify scope of work, issues, costs, permit requirements, easements/ROW, review alternatives–Involve stakeholders - residents•Design (preparation of plans and specifications)•Construction–Includes contract administration – inspection - stakingTypical Project Steps - Engineering
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 9Summary Key Points•Be aware of the competitive bidding requirements•Plan early to provide adequate time (best to complete preliminary design one year in advance of construction)•Feasibility Study phase is often iterative – efforts to define scope of work•Helpful to determine early on if Engineering should be involved
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 10Example Trail Improvement Process: Stonegate Trail •Engineering staff was asked to complete a field review of the existing trail condition•Identify the next steps for project implementation
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 11Engineering Challenges2005 Aerial of Stonegate Trail
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 12Engineering ChallengesEncroachment of private improvements on existing trailLocation of existing trail in relation to 20’ trail easement
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 13Engineering ChallengesClearing and grubbing of some trees
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 14Engineering ChallengesDrainage must be addressed
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 15Engineering ChallengesGravel is inconsistent – soil borings be used to determine subsurface conditions.Topsoil and fines located in top section
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 16Engineering ChallengesSteep slopes
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 17Engineering Challenges
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 18Engineering ChallengesSteep slopes
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 19Engineering Challenges
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 20Engineering Challenges
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 21Engineering Challenges
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 22Engineering Challenges
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 23Engineering ChallengesSteep Slopes
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 24Engineering Challenges
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 25Engineering ChallengesSteep slopes
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 26Engineering ChallengesTree removal/trail geometry
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 27Engineering ChallengesSteep slopes
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 28Engineering ChallengesSteep slopes
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 29Engineering ChallengesTrail geometry/tree removal
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 30Engineering ChallengesCulvert required
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 31Engineering ChallengesDrainage/erosion concerns
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 32Stonegate Trail Improvements•Existing conditions are likely to require engineered trail –preparation of plans and specifications•Trail easement verification work will be necessary (survey)•Resident input will be necessary to improve trail system•Project costs are likely to require competitive bid process for this project
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 33Stonegate Trail ImprovementsNext steps•Park Commission would need to identify project need to city council to have feasibility study authorized
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 34Stonegate Trail ImprovementsNext steps•Develop scope of project – typically through a feasibility study with resident involvement and preliminary engineering including:–soils information–easement survey, and–alignment mapping (tree impacts, grading impacts, etc.)–opinion of probable project costs•Order project – preparation of plans and specs for bidding purposes
The Public Improvement Process • May 19, 2008 • Park Commission Meeting 35