HomeMy WebLinkAbout01-18-22CITY OF LAKE ELMO
CITY COUNCIL MINUTES
JANUARY 18, 2022
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7.00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers Katrina Beckstrom, Dale Dorschner,
Jeff Holtz and Lisa McGinn.
Staff present: Administrator Handt, Assistant Administrator Dickson, City Attorney Sonsalla, City
Engineer Griffin and City Clerk Johnson
APPROVAL OF AGENDA
Councilmember Dorschner, seconded by Councilmember Holtz, moved TO APPROVE THE
AGENDA AS PRESENTED. Motion passed 5 — 0.
ACCEPT MINUTES
Councilmember McGinn, seconded by Councilmember Holtz, moved TO ACCEPT THE
MINUTES OF THE JANUARY 4, 2022 CITY COUNCIL MEETING AS PRESENTED.
Motion passed 5 — 0.
None
PRESENTATIONS
None
CONSENT AGENDA
2. Approve Payment of Disbursements and Payroll
3. Approve 2022 Meeting Calendar Update
a. Accept December 2021 Public Works Report
5. Accept December 2021 Building Department Report
6. Accept December 2021 Fire Department Report
7. Accept December 2021 Sheriff's Department Report
a. Authorize Purchase of Tandem Dump Truck
9. Authorize Purchase of Asphalt Hot Box
i o. Approve Bulk Meter Purchase
11. Approve Skid Loader Purchase
LAKE ELMO CITY COUNCIL MINUTES
January 18, 2022
12, Approve Amendment 42 for the Stonegate Watermain Extension Project Grant
13, Approve Amendment #2 for the 31" St Watermain Extension Project Grant
14. Authorize Advertising for Building Inspector
15. Approve Job Description and Hire for Code Enforcement Official
16. Approve Pay Request No. 7 for Old Village Phase 5 and 6 Street and Utility
Improvements.
17. Approve Security Reduction for IIidden Meadows 2nd Addition.
18. Approve Utility Oversize Cost Reimbursement for Hidden Meadows 2nd Addition.
19. Award Bid for Overhead Dons for City Center — Resolution 2022-011
Councilmember Dorschner, seconded by Councilmember Beckstrom, moved TO APPROVE
THE CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0.
ITEM 20: Parks Commission Appointment
Councilmember McGinn, seconded by Councilmember Beckstrom, moved TOAPPPOINT PAT
BARRETT TO THE PARKS COMMISSION FOR A TERM ENDING 12131124. Motion
passed 5 — 0.
ITEM 21: EDA Appointments
Councilmember Holtz, seconded by Councilmember McGinn, moved TO APPOINT NINA
WALDOCH TO THE EDA FOR A TERMENDING 12131124. Motion passed 5 — 0.
ITEM 22: Accept Bids and Award Contract for Water Tower 3
City Engineer Griffin summarized bid received for the project.
Councilmember Dorschner, seconded by Councilmember Holtz, moved TOAPPROVE
RESOL UTION NO. 2022-012 ACCEPTING BIDS AND AWARDING A CONTRACT TO
PHOENIX FABRICATORS & ERECTORS, LLC IN THE AMOUNT OF $3,493,000 FOR
WATER TOWER NO. 3. Motion passed 5 — 0.
ITEM 23: Accept Bids and Award Contract for Water Tower 3 Trunk Watermain
Extension
City Engineer Griffin provided a brief overview of the project and bids.
Councilmember Holtz, seconded by Councilmember Dorschner, moved TO APPROVE
RESOL UTION NO. 2022-013, ACCEPTING BIDS AND AWARDING A CONTRACT TO
NORTHDALE CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $523,672.42
FOR THE WATER TOWER NO. 3 TRUNIC WATERMAINEXTENSION. Motion passed 5
—0.
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LAKE ELMO CITY COUNCIL MINUTES
January 18, 2022
Councilmember Dorschner, seconded by Councilmember Holtz, moved TO AUTHORIZE
THE CITY ADMINISTRA TOR TO ENTER INTO A MATERIAL TESTING CONTRACT
FOR GEOTECHNICAL CONSTRUCTIONPHASE SERVICES IN THE NOT -TO -EXCEED
AMOUNT OF $10,000 FOR THE WATER TOWER NO. 3 TRUNK WATERMAIN
EXTENSION. Motion passed 5 — 0.
ITEM 24: Request for Proposals for Operational Audit of Administration and Finance
Departments
Assistant Administrator Dickson presented the scope of services, timeline for submittals and
budget.
Councilmember Dorschner, seconded by Councilmember McGinn, moved TO APPROVE
THE ISSUANCE OF REQUEST FOR PROPOSALS FOR OPERATIONAL AUDIT OF
FINANCE AND ADMINISTRA TION DEPARTMENTS. Motion passed 5 — 0.
COUNCIL REPORTS
Mayor Cadenhead: Attended regional Mayors Coalition meeting
STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: Provided a reminder that the next Council meeting will be held on a
Wednesday due to precinct caucuses.
Sergeant Erickson: Reported that several new neighborhood watch groups have been formed.
City Engineer Griffin: Update regarding Whistling Valley neighborhood meeting with the
shared well group.
CLOSED SESSION
Councilmember Holtz, seconded by Councilmember Dorschner, moved TO ENTER CLOSED
SESSION PURSUANT TO MINNESOTA STATUTES, SECTION 13D. 05, SUBD. 3(B) TO
DISCUSS MATTERS PROTECTED BY THE ATTORNEY -CLIENT PRIVILEGE
PERTAINING TO POTENTIAL LITIGA TIONA GAINST HAMLET ON SUNFISH LAKE
HOA. Motion passed 5 — 0.
Closed session held.
Councilmember Dorschner, seconded by Councilmember Holtz, moved TO RETURN TO
OPEN SESSION. Motion passed 5-0.
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Meeting adjourned at 7:52 pm.
LAKE ELMO CITY COUNCIL MINUTES
January 18, 2022
LAKE ELMO CITY COUNCIL
ATTEST:
Cfia-rles Cadenhead, Mayor
J lie J nson, Ci Clerk
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