HomeMy WebLinkAbout10-18-22CITY OF LAKE ELMO
CITY COUNCIL MINUTES
NOVEMBER 18, 2022
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers Katrina Beckstrom, Dale Dorschner, Jeff Holtz and Lisa McGinn.
Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Planning Director Just, City Planner Hetzel, Fire Chief Kalis and City Clerk Johnson
APPROVAL OF AGENDA
Councilmember Dorschner, seconded by Councilmember Holst, moved TO APPROVE THE AGENDA AS PRESENTED. Motion passed 5 – 0.
ACCEPT MINUTES
Councilmember McGinn, seconded by Councilmember Dorschner, moved TO ACCEPT THE MINUTES OF THE NOVEMBER 4, 2022 CITY COUNCIL MEETING AS PRESENTED. Motion passed 5 – 0.
PUBLIC COMMENTS/INQUIRIES
None
PRESENTATIONS
None
CONSENT AGENDA
Approve Payment of Disbursements and Payroll
Approve Pay Request No.9 for the New City Center and Public Works Addition
Approve Step Increase for Assistant Public Works Director
Approve Crossroads East Development Agreement 4th Amendment – Resolution 2022-091
Authorize Issuance of Request for Proposals for Auditing Services
Approve Fall Newsletter
Approve Conditional Job Offers to POC Firefighters
Approve Lake Demontreveille and Olson AIS Grant
Approve Pay Request No. 3 for the Well No. 1 Abandonment and Pumphouse Demolition.
Accept Improvements, Approve CCO No. 1, and Approve Pay Request No. 2 (FINAL) for 2022 Street Maintenance Project.
Approve Pay Request No. 13 for Old Village Phase 5 and 6 Street and Utility Improvements.
Approve Pay Request No. 4 for Water Tower No. 3.
Approve Pay Request No. 3 for the Tapestry Sanitary Sewer Extension.
Approve Pay Request No. 6 for Whistling Valley Street and Utility Improvements.
Approve Pay Request No. 4 for Torre Pines Street and Utility Improvements.
Approve Pay Request No. 3 for Parkview-Cardinal Neighborhood Street and Utility Improvements.
Approve Pay Request No. 2 for 2022 Street Improvements.
Approve Settlement and Release Agreement with NorthPoint LLC
Approve FFE Package for City Center
Councilmember Dorschner, seconded by Councilmember Holtz, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0.
ITEM 21: Presentation from Baker Tilly on Classification and Compensation Study
City Administrator Handt provided a brief overview of the process and Jada Kent, Baker Tilly, presented the results of the Classification and Compensation Study and reviewed recommendations
for implementation of an update step and grade structure.
Councilmember McGinn, seconded by Councilmember Holtz, moved TO ADOPT THE NEW POSITION GRADES AND RANGE AND STEP PLAN EFFECTIVE JANUARY 1, 2023 AND DIRECT STAFF TO BRING BACK AN UPDATED
COMPENSATION POLICY AND IMPLEMENTATION RECOMMENDATION IN DECEMBER. Motion passed 5 – 0.
ITEM 22: Final Assessment Hearing: Adopt Final Assessment Roll for Tamarack Farm Estates Street Improvements
City Engineer Griffin reviewed the project area, scope of improvements, project costs and unit assessment amounts.
Councilmember Dorschner, seconded by Councilmember Holtz, moved TO OPEN THE PUBLIC HEARING. Motion passed 5 – 0.
Richard Gall, 5235 Linden Trail N., objected to residents paying for street improvements and the cost of interest.
Councilmember Dorschner, seconded by Councilmember McGinn, moved TO CLOSE THE PUBLIC HEARING. Motion passed 5 – 0.
Councilmember Holtz, seconded by Councilmember McGinn, moved TO APPROVE RESOLUTION NO. 2022-092, ADOPTING THE FINAL ASSESSMENT ROLL FOR THE TAMARACK FARM ESTATES STREET IMPROVEMENTS.
Motion passed 5 – 0.
ITEM 23: Final Assessment Hearing: Adopt Final Assessment Roll for 38th-39th St Neighborhood Street and Utility Improvements
City Engineer Griffin reviewed the project area, scope of improvements, project costs and noted properties that have connected and submitted receipts for reimbursement.
Councilmember Dorschner, seconded by Councilmember Holtz, moved TO OPEN THE PUBLIC HEARING. Motion passed 5 – 0.
No comments were received.
Councilmember Dorschner, seconded by Councilmember Holtz, moved TO CLOSE THE PUBLIC HEARING. Motion passed 5 – 0.
Councilmember McGinn, seconded by Councilmember Dorschner, MOVED TO APPROVE RESOLUTION NO. 2022-093, ADOPTING THE FINAL ASSESSMENT ROLL FOR THE
38TH-39TH STREET NEIGHBORHOOD STREET AND UTILITY IMPROVEMENTS. Motion passed 5 – 0.
ITEM 24: Final Assessment Hearing: Adopt Final Assessment Roll for Hamlet on Sunfish Lake Street and Utility Improvements
City Engineer Griffin reviewed the project area, scope of improvements, project costs and unit assessment amounts.
Councilmember McGinn, seconded by Councilmember Holtz, moved TO OPEN THE PUBLIC HEARING. Motion passed 5 – 0.
No comments were received.
Councilmember McGinn, seconded by Councilmember Holtz, moved TO CLOSE THE PUBLIC HEARING. Motion passed 5 – 0.
Councilmember Holtz, seconded by Councilmember McGinn, MOVED TO APPROVE RESOLUTION NO. 2022-094, ADOPTING THE FINAL ASSESSMENT ROLL FOR THE
HAMLET ON SUNFISH LAKE STREET AND UTILITY IMPROVEMENTS. Motion passed 5 – 0.
ITEM 25: Crossroads East CUP Request – Carden Equities
City Planner Hetzel presented the conditional use application from Carden Equities to operate an automotive maintenance and repair business in the Crossroads East business park.
David Johnson, representing Crossroads East, provided an overview of the types of businesses expressing interest in the property and raised a concern over limiting hours of operation
of tenants. Mr. Johnson stated that the primary hours of operation would be during regular business hours but occasionally tenants would have the need to access the property outside
those hours.
Councilmember Dorschner, seconded by Councilmember Beckstrom, moved TO APPROVE RESOLUTION NO. 2022-095 WITH CONDITIONS, APPROVING THE SUBJECT CONDITIONAL USE PERMIT FOR AN AUTOMOTIVE
MAINTENANCE AND REPAIR USE IN SUITES 140-145 AT 11160 HUDSON BOULEVARD N., MINUS CONDITIONS 7, 8 AND 10. Motion passed 5 – 0.
ITEM 26: Crossroads East CUP Request – Delwin Transfer
City Planner Hetzel presented the request for a conditional use permit to allow a motor freight and warehousing use at Crossroads East. Hetzel noted that landscaping and a screening
wall have been added since the Planning Commission recommended denial.
Sherrie Little, owner of Delwin Transfer, provided background information on the business and its operations.
Councilmember Holtz, seconded by Councilmember Dorschner, MOVED TO APPROVE RESOLUTION NO. 2022-096 WITH CONDITIONS, APPROVING THE SUBJECT CONDITIONAL USE PERMIT FOR A MOTOR FREIGHT AND
WAREHOUSING USE IN SUITE 345 AT 11160 HUDSON BOULEVARD N. MINUS CONDITION 8. Motion passed 5 – 0.
ITEM 27: Crossroads East CUP Request – Heppner’s Auto Body
City Planner Hetzel presented the request for a conditional use permit to allow commercial vehicle repair at Crossroads East and noted that the Planning Commission recommended approval
of the application.
Jesse Jacobson spoke on behalf of the applicant and stated that the business would operate under Advanced Vehicle Solutions and would not have customers on site picking up or dropping
off vehicles.
Councilmember McGinn, seconded by Councilmember Beckstrom, moved TO APPROVE RESOLUTION NO. 2022-097 WITH CONDITIONS, APPROVING THE SUBJECT CONDITIONAL USE PERMIT FOR A COMMERCIAL VEHICLE
REPAIR USE IN SUITES 215-220 AT 11160 HUDSON BOULEVARD N., MINUS CONDITIONS 6, 7 AND 9. Motion passed 5 – 0.
ITEM 28: Accept Feasibility Report and Call for Hearing on Improvements for the 2023 Street Improvements
City Engineer Griffin presented the project scope, project alternatives, public trails, post construction no parking areas for Fields of St. Croix 2 and Tana Ridge, estimated cost and
estimated assessment amounts for the 2023 Street Improvements.
Councilmember McGinn, seconded by Councilmember Holtz, moved TO APPROVE RESOLUTION 2022-098, RECEIVING THE FEASIBILITY REPORT AND CALLING A PUBLIC HEARING FOR THE 2023 STREET IMPROVEMENTS.
Motion passed 5 – 0.
COUNCIL REPORTS
Mayor Cadenhead: Attended the employee recognition event and thanked staff for putting it together.
Councilmember Beckstrom: Thanked staff for preparing the 3rd quarter dashboards and noted that the fire department has made an improvement in response time.
Councilmember Holtz: Reported on the Lake Elmo Airport open house.
STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: Reported on meeting with MNDOT regarding the noise wall on I-94, meeting with MPCA regarding the Tablyn area and an upcoming meeting with the railroad.
City Planner Hetzel: Reported on Parks Commission direction for staff to study improving sport courts and fields.
City Engineer Griffin: Reported that Manning Avenue at 30th Street should reopen to traffic later in the week and the signal will be operational soon.
Meeting adjourned at 9:42 pm.
LAKE ELMO CITY COUNCIL
ATTEST:
______________________________
Charles Cadenhead, Mayor
_______________________________
Julie Johnson, City Clerk