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Home My WebLink About#05 - 50th St Sewer Replacement STAFF REPORT DATE: May 4, 2021 CONSENT #5 AGENDA ITEM: Accept Quotes and Award Contract for the Removal of the 50th Street PRV & Vault, and the Linden Avenue Storm Sewer Replacement SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Mike Rusenovich, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council accept quotes and award a contract for the Removal of the 50th Street PRV & Vault, and the Linden Avenue Storm Sewer Replacement? BACKGROUND: The Public Works department has identified two separate infrastructure repair projects to be addressed in advance of upcoming City and County improvement projects. An existing water system pressure reduction valve (PRV) is no longer in use and requires removal along with the valve housing vault. The PRV and vault are located beneath the bituminous trail on the north boulevard of 50th Street. Removal must be completed by May 15, 2021 in order to allow for the bituminous trail reconstruction work along 50th Street North to take place as scheduled as part of the 2021 Mill and Overlay Improvements. The second work order includes the removal and replacement of failed and collapsed storm sewer pipe beneath Linden Avenue, the entrance roadway to the Sanctuary subdivision. Linden Avenue is being realigned and reconstructed this year as part of Washington County’s TH36-Manning Avenue Interchange Project, however the limits of construction for the County project stop short of the failed storm sewer system. The storm sewer removal and replacement work is required to be completed by June 30, 2021. PROPOSAL DETAILS/ANALYSIS: Quotes were solicited from four qualified contractors. Miller Excavating submitted a quote on April 26, 2021 in the total amount of $39,610.00. The quote includes $15,425.00 for the removal of the 50th Street PRV & Vault; and $24,185.00 to remove and replace the Linden Avenue storm sewer. No additional quotes were returned or received. The PRV removal work is required by the contract to be completed by May 15, 2021, in advance of the trail reconstruction work. The storm sewer removal and replacement work is required to be completed by June 30, 2021, in advance of the Linden Avenue realignment work. FISCAL IMPACT: Total contracted work is $39,610.00, with $15,425.00 to be paid through the Water Enterprise Fund (for the removal of the water system pressure reduction valve), and $24,185.00 to be paid from the Storm Water Fund (for the storm sewer replacement along Linden Avenue). RECOMMENDATION: Staff is recommending that the City Council consider, as part of the consent agenda, accepting the quotes and awarding a construction contract to Miller Excavating, Inc. in the amount of $39,610.00 for the Removal of the 50th Street PRV & Vault, and the Linden Avenue Storm Sewer Replacement. If removed from the consent agenda, the recommended motion for this action is as follows: “Move to accept the quotes and award a contract to Miller Excavating, Inc. in the amount of $39,610.00 for the Removal of the 50th Street PRV & Vault, and the Linden Avenue Storm Sewer Replacement.” ATTACHMENTS: 1. Construction Contract with Miller Excavation, Inc. for the Removal of the 50th Street PRV & Vault, and the Linden Avenue Storm Sewer Replacement. Table of Contents for 50th St & Sanctuary Removals Project April, 2021 CITY OF LAKE ELMO, MINNESOTA 50TH ST & SANCTUARY REMOVALS PROJECT NO. 2021.110 TABLE OF CONTENTS TITLE PAGES Cover & Table of Contents 1 Construction Contract 2 Quote Proposal 1 Location Maps 2 PRV Valve Sketch 1 Street Patch Typical Section 1 City Standard Details 2 Project No. 2021.110 General Conditions for 50th St & Sanctuary Removals Project Page 2 of 2 GENERAL CONDITIONS I. CHANGES IN WORK. - The Owner may at any time, make changes in the drawings and specifications, within the general scope thereof. If such changes cause an increase or decrease in the amount due under this contract or in the time required for its performance, an equitable adjustment will be made, and this contract will be modified accordingly by a “Contract Change Order”. No charge for any extra work or material will be allowed unless the same has been ordered on such contract change order by the Owner and the price therefore stated in the order. II. INSPECTION OF WORK. - All materials and workmanship will be subject to inspection, examination, and test, by the Owner, who will have the right to reject defective material and workmanship or require its correction. III. COMPLETION OF WORK. - If the Contractor refuses or fails to complete the work within the time specified in this contract, or any extension thereof, the Owner may terminate the Contractor’s rights to proceed. In such event the Owner may take over the work and prosecute the same to completion by contract or otherwise, and the Contractor will be liable for any excess cost occasioned the Owner thereby; and the Owner may take possession of and utilize in completing the work such materials and equipment as may be on the site of the work and necessary therefore. If the Owner does not terminate the right of the Contract to proceed, the Contractor will continue the work, in which event, actual damages for delay will be impossible to determine, and in lieu thereof, the Contractor may be required to pay to the Owner the sum of $100 as liquidated damages for each calendar day of delay, and the Contractor will be liable for the amount thereof: Provided, however, that the right of the Contractor to proceed will not be terminated because of delays in the completion of the completion of the work due to unforeseeable causes beyond the Contractor’s control and without Contractor’s fault or negligence. IV. RELEASES. - Prior to final payment, the Contractor will submit evidence that all payrolls, material bills, and other indebtedness connected with the work have been paid as required by the Owner. V. OBLIGATION TO DISCHARGE LIENS. - Acceptance by the Owner of the completed work performed by the Contractor and payment therefore by the Owner will not relieve the Contractor of obligation to the Owner (which obligation is hereby acknowledged) to discharge any and all liens for the benefit of subcontractors, laborers, material-person, or any other persons performing labor upon the work or furnishing material or machinery for the work covered by this contract, which have attached to or may subsequently attach to the property, or interest of the Owner. VI. NOTICES AND APPROVAL IN WRITING. - Any notice, consent, or other act to be given or done hereunder will be valid only if in writing. VII. CLEANING UP. - The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of the work shall remove from the premises all rubbish, implements and surplus materials. VIII. WARRANTY. - Contractor warrants and guarantees that title to all work, materials, and equipment covered by any Application for Payment, whether incorporated in the Project or not, will pass to Owner no later than the time of payment free and clear of all Liens. If within one year after completion of the work, any work is found to be defective, Contractor shall promptly, without cost to the Owner, correct such defective work as approved by the Owner. IX. INDEMNIFICATION. - Contractor shall defend and indemnify the city against claims brought or actions filed against the city or any of its officers, employees or agents for property damage, bodily injury or death to third persons, arising out of or relating to contractors work under the contract. X. WORKERS’ COMPENSATION INSURANCE. - Contractor shall provide a certificate of insurance showing evidence of workers’ compensation coverage or provide evidence of qualification as a self-insurer of workers’ compensation. XI. LIABILITY INSURANCE REQUIREMENTS. – A certificate of insurance acceptable to the City shall be filed with the City prior to the commencement of the work. The certificate and the required insurance policies shall contain a provision that the coverage afforded under the contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the city. Contractor shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence and an aggregate limit of not less than $2,000,000. The CGL insurance shall cover liability arising from premises, operations, independent contractors, subcontractors, products-completed operations, personal injury and advertising injury, and contractually-assumed liability. The City and FOCUS Engineering, Inc. shall be named as an additional insured under the CGL. Contractor shall maintain automobile liability insurance, and if necessary, umbrella liability insurance with a limit of not less than $1,000,000 each accident and an aggregate limit of not less than $2,000,000. The insurance shall cover liability arising out of any auto, including owned, hired, and non-owned autos. LOCATION MAP FIGURE NO. 1 50TH STREET PRV VALVE CITY OFLAKE ELMO PRV VALVE LEGEND PROJECT NO. 2021.110 REMOVE 50TH STREET PRV VALVE CITY LIMITS PROJECT LOCATION TYPICAL SECTION STREET PATCH (REMOVE AND REPLACE STORM SEWER) A TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) BITUMINOUS TACK COAT TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) AGGREGATE BASE CLASS 6 SELECT GRANULAR BORROW 101 STANDARD DRAWING NO. LAKE ELMO CITY OF LAKE ELMO APRIL 2019 501 STANDARD DRAWING NO. LAKE ELMO CITY OF LAKE ELMO APRIL 2019