HomeMy WebLinkAbout#01 - 5-18-21 City Council Meeting MinutesCITY OF LAKE ELMO CITY COUNCIL MINUTES
MAY 18, 2021
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm. PRESENT: Mayor Charles Cadenhead and Councilmembers Katrina Beckstrom, Dale Dorschner,
Jeff Holtz and Lisa McGinn. Staff present: Administrator Handt, Assistant Administrator Dickson, City Attorney Sonsalla, City Engineer Griffin, Planning Director Roberts, Finance Director Magureanu, Public Works Director Powers, Fire Chief Kalis and City Clerk Johnson
APPROVAL OF AGENDA Councilmember Dorschner, seconded by Councilmember Beckstrom, moved TO APPROVE THE AGENDA AS PRESENTED. Motion passed 5 – 0.
ACCEPT MINUTES Councilmember Dorschner, seconded by Councilmember McGinn, moved TO APPROVE THE MAY 4, 2021 AND MAY 11, 2021 MINUTES AS PRESENTED. Motion passed 5 – 0.
PUBLIC COMMENTS/INQUIRIES Anne McGee, 9040 Lake Jane Trail North, commented on a dangerous intersection at her
property and requested the City Council have a discussion at a future worksession regarding
challenges and accidents at that location.
Laurie Hamerly, 9429 Jane Road North, commented on the dangerous intersection at Jamaca and
Lake Jane Trail and asked the City to address the safety issues.
PRESENTATIONS None
CONSENT AGENDA
2. Approve Payment of Disbursements
3. Accept April 2021 Building Department Report
4. Accept April 2021 Public Works Department Report
5. Accept April 2021 Fire Department Report
6. Approve Pay Request No. 1 for Old Village Phase 5 and 6 Improvements
7. Approve Pay Request No. 1 for Heritage Farms Street and Utility Improvements
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May 18, 2021
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8. Approve Pay Request No. 1 for Hamlet on Sunfish Lake Street and Utility Improvements
9. Approve Pay Request No. 2 for 31st Street/Stillwater Blvd Watermain Extension
10. Approve Pay Request No. 6 for Stonegate Addition Street and Utility Improvements
11. Approve Pay Request No. 7 for Well No. 5 Pumphouse Improvements.
12. Approve Union Park West Final Plat - Resolution 2021–058
13. Approve Union Park West DA - Resolution 2021-059
14. Approve Easton Village 7th Addition Final Plat - Resolution 2021-060
15. Approve Professional Services Agreement with Evergreen Land Services
16. Approve Public Works Mutual Aid Agreement – Resolution 2021-061 Councilmember McGinn, seconded by Councilmember Dorschner, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0.
ITEM 17: Design Development Plans for New City Center and Public Works Addition City Administrator Handt provided updates on the project and fiscal impacts. Discussion was held concerning the building design and potential cost saving opportunities.
Councilmember Dorschner, seconded by Mayor Cadenhead, moved TO MOVE THE
PROJECT FORWARD TO PREPARATION OF CONSTRUCTION DOCUMENTS. Motion
passed 5 – 0.
ITEM 18: 2021-2022 City Work Plan
City Administrator Handt reviewed the goals developed as a result of discussion held at the April
13, 2021 City Council Worksession. Discussion was held concerning priority of goals and goals
that could realistically be completed.
Councilmember Dorschner, seconded by Mayor Cadenhead, moved TO ADOPT THE GOALS
IDENTIFIDED IN THE DRAFT 2021-2022 WORK PLAN WITH REMOVAL OF
NUMBERS 3, 4 AND 5 AND DIRECT STAFF TO ALTER THE TITLE OF NUMBER 6 TO
INDICATE IT WOULD BE AN ONGOING GOAL. Motion passed 5 – 0.
ITEM 19: Approve Selection of Consultant for Operational Audit
Assistant Administrator Dickson provided a review of the process for receiving proposals and
interviewing firms.
Mayor Cadenhead, seconded by Councilmember Holtz, moved TO SELECT BAKER TILLY
TO CONDUCT AN OPERATIONAL AUDIT OF THE PLANNING AND BUILDING
DEPARTMENTS AND DIRECT STAFF TO PREPARE A PROFESSIONAL SERVICES
AGREEMENT. Motion failed 2 – 3. (Beckstrom, Dorschner, McGinn – nay)
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May 18, 2021
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Discussion was held regarding each firm’s approach to the project, time to be spent gathering
information in the City and stakeholder feedback.
Councilmember Beckstrom, seconded by Mayor Cadenhead, moved TO SELECT RAFTELIS TO CONDUCT AN OPERATIONAL AUDIT OF THE PLANNING AND BUILDING
DEPARTMENTS AND DIRECT STAFF TO PREPARE A PROFESSIONAL SERVICES
AGREEMENT. Motion passed 5 – 0. STAFF REPORTS AND ANNOUNCEMENTS
Administrator Handt: Provided a reminder of the groundbreaking May 22nd at 10:00 a.m. for
the Hwy 36/Manning Ave. interchange.
Fire Chief Kalis: Reported that smoke alarms were recently very helpful in getting a family out of a burning house safely and encouraged the public to contact the Fire Department for assistance if needed.
Finance Director Magurenau: Reported that the on site audit was completed in the previous
week.
City Attorney Sonsalla: Hearing on June 10th with MNDOT on the Village Parkway railroad crossing.
Planning Director Roberts: Reported on a potential airport study and will provide information
to the Council.
Public Works Director Powers: Well 5 is operational but not on line yet.
City Clerk Johnson: Reported on conversion of paper records to digital storage.
CLOSED SESSION
A closed session was held pursuant to Minnesota Statutes Section 13D.05, subdivision 3 (c)(3) –
to consider offers for the sale of the former 3M property on Ideal Avenue, south of CSAH 14
(Tax Parcel ID 16.029.21.24.0002 (portion south of CSAH 14 only).
Meeting adjourned at 9:47 p.m.
LAKE ELMO CITY COUNCIL
ATTEST: ______________________________ Charles Cadenhead, Mayor _______________________________
Julie Johnson, City Clerk