HomeMy WebLinkAbout#12 - Heritage Farms CO 1 STAFF REPORT
DATE: June 15, 2021
CONSENT
AGENDA ITEM: Heritage Farms Street & Utility Improvements – Change Order No. 1
SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator
Marty Powers, Public Works Director Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Change Order No. 1 for the Heritage Farms Street and Utility Improvements? BACKGROUND: S.R. Weidema, Inc. was awarded a construction contract on January 19, 2021 to complete the Heritage Farms Street and Utility Improvements. Work remains in progress with a milestone completion date of October 15, 2021, substantial completion date of July 8, 2022 and final completion date
of August 5, 2022. PROPOSAL DETAILS/ANALYSIS: S.R. Weidema, Inc. has submitted a change order to address
increased traffic control set up along Manning Avenue (CSAH 15) as required by Washington County. The work was not yet defined by the County at the time of contractor bids, so this work was not included in the original bid documents. Deep utility construction and roadway building along the project requires the closure of the only access to/from the neighborhood for extended periods of time. The city worked with Washington County to receive a temporary access permit to Manning Avenue (CSAH 15) to provide property owners access in and out of the development. The traffic control set up follows professional guidelines to safely provide entry and exit to Manning Avenue. Additionally, two special signs were requested by the city to better notify the general public on how to access the neighborhood during the extended period of use.
FISCAL IMPACT: This change order will increase the contract in the amount of $28,485.73 bringing the revised construction contract to $3,149,969.53. With this change order, the project remains within the authorized project budget and contingencies.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Change Order No. 1 for the Heritage Farms Street & Utility Improvements. If removed from the
consent agenda, the recommended motion for the action is as follows: “Move to approve Change Order No. 1 for the Heritage Farms Street & Utility Improvements, thereby increasing the contract amount by $28,485.73”. ATTACHMENTS: 1. Change Order No. 1.
CONTRACT CHANGE ORDER FORM
CHANGE ORDER NO.DATE:
TO:
UNIT
LS
LS
Amount of Original Contract $
Sum of Additions/Deductions approved to date (CO #1)$
Contract Amount to date $
Amount of this Change Order (ADD) (DEDUCT) (NO CHANGE)$
Revised Contract Amount $
The Contract Period for Completion will be (UNCHANGED) (INCREASED) (DECREASED)days
APPROVED BY ENGINEER: FOCUS Engineering, inc. APPROVED BY CONTRACTOR
DATE DATE
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
DATE DATE
This Document will become a supplement to the Contract and all provisions will apply hereto. The Contract Documents are modified as
follows upon execution of this Change Order.
BYENGINEER
6/3/2021
3,121,483.80
0.00
3,121,483.80
28,485.73
3,149,969.53
INCREASE/(DECREASE)
S.R. Weidema, Inc., 17600 113th Ave N, Maple Grove, MN 55369
HERITAGE FARMS STREET AND UTILITY IMPROVEMENTS
PROJECT NO. 2019.121
1 June 3, 2021
ITEM
$26,803.431$26,803.43
NET CONTRACT CHANGE $28,485.73
CITY OF LAKE ELMO, MINNESOTA
BYBY
CHANGE ORDER DESCRIPTION / JUSTIFICATION:
This change order is being processed at the direction of the City to amend the Contract to install traffic control on CSAH 15 (Manning Avenue) as
required by Washington County temporary access permit. The work includes set up and removal of the attached traffic control plan. In addition the
City requested two special signs be added along Manning Avenue informing traffic on how to enter the neighborhood.
Attachments (list documents supporting change):Traffic Control Plan
DESCRIPTION OF PAY ITEM QTY UNIT PRICE
CO1-1 Traffic Control
CO1-2 Construction Sign Special 1 $1,682.30 $1,682.30
FOCUS Engineering, inc.CHANGE ORDER FORM
6/3/2021
MUSTTURN RIGHTRIGHT LANE(7)(5)ONLYONLY(2)(1)(2)(1)(2)(3)27TH STREET NORTH(3)(3)(8)(4)350'(3)6' WIDE(9)(10)(4)FILENAME:PLOT DATE:RIGHT IN/RIGHT OUTWITH RIGHT TURN LANE################################################################################HERITAGE FARMS -LAKE ELMO17652.000K:\g-m\LakeElmo\17652000\04_Production\01_CAD\03_Concepts\Manning Avenue Markup-04162021.dwg Apr 16, 2021 - 9:12am
444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO.DATEBYDESIGNEDDRAWNCHECKEDCITY PROJ. NO.PROJ. NO.DRAWING NO.GENERAL NOTES:1.ALL LANES ARE 12' WIDE.2.COVER CONFLICTING PAVEMENTMARKINGS WITH REMOVABLEPREFORM PLASTIC MASK (BLACK).3.WEIGHTED CHANNELIZERS MAYBE USED IN LIEU OF DRUMS.4.THE CONTRACTOR SHALLPROVIDE SIGN, MARKING ANDDEVICE PLACEMENT PLAN TO THEENGINEER FOR APPROVALDESCRIBING HOW TRAFFIC WILLBE CONTROLLED DURINGINSTALLATION ACTIVITIES.AHEADWORKROADAHEAD
WORK
ROAD SPECIFIC NOTES:(1)4" WHITE REMOVABLE PREFORM PAVEMENT MARKING TAPE(2)4" WHITE REMOVABLE PREFORM PAVEMENT MARKING TAPE WITH DRUMS @ 25'SPACING(3)4" YELLOW REMOVABLE PREFORM PAVEMENT MARKING TAPE WITH TUBEDELINEATORS @ 10' SPACING(4)4" DOUBLE YELLOW REMOVABLE PREFORM PAVEMENT MARKING TAPE WITHTUBE DELINEATORS @ 10' SPACING(5)5:1 TAPER(6)DRUMS @ 25' SPACING(7)90' TURN LANE(8)3 DRUMS(9)24" MINIMUM WIDTH AT RADIUS POINT. 25' RADIUS RETURNS. TAPER WEST TOEXISTING TEMPORARY ACCESS WIDTH AT 1:5. TEMPORARILY EXTEND CULVERTAS NECESSARY TO LIMIT MAX. INSLOPE TO 1:4.(10)4" WHITE DOTTED REMOVABLE PREFORM PAVEMENT MARKING TAPELOCATE 750 FEET INADVANCE OF FIRST SET OFREVERSE CURVES. SPEEDON PLAQUE TO BEDETERMINED BY ENGINEERM.P.H.40LOCATE SIGN1000' SOUTH OF27TH ST NLOCATE ONSOUTHWEST SIDE OF30TH STREET NORTH30"x30"48"x48"30"x30"36"x36"36"x30"36"x36"
36"x36"SHOULDERCLOSED48"x48"48"x48"48"x48"LOCATE 550' SOUTHOF ROAD WORKAHEAD SIGNSCALE IN FEET02550100