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Home My WebLink About#15 - 2021 Seal Coat and Striping STAFF REPORT DATE: July 6, 2021 CONSENT AGENDA ITEM: Accept Quotes and Award Contracts for the 2021 Seal Coat Project and 2021 Striping Project SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Mike Rusenovich, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council accept quotes and award a construction contract for the 2021 Seal Coat Project and the 2021 Striping Project? BACKGROUND: In accordance with the city’s annual street maintenance program, certain streets have been scheduled to be seal coated in 2021. See attached Location Map. Streets that have existing pavement markings must be restriped after the seal coat work is complete. The street maintenance work programmed in 2021 was reviewed jointly by Public Works and Engineering to confirm the work to be completed. PROPOSAL DETAILS/ANALYSIS: Quotes for seal coating were solicited from 4 qualified contractors and 3 quotes were received on June 23, 2021. Asphalt Surface Technologies Corporation submitted the lowest quote of $78,438.00. Quotes for striping were solicited from two qualified contractors. Two quotes were received on June 24, 2021. Sir Lines-A-Lot LLC submitted the lowest quote of $5,379.00. See attached tabulations for a breakdown of the quotes received. The seal coat work is required to be completed by October 5, 2021 and the striping work by October 15, 2021. FISCAL IMPACT: Total contract to be authorized for the seal coat work is $78,438.00, and the total contract to be authorized for the striping contract is $5,379.00. The project costs are funded through the City’s annual street maintenance budget. RECOMMENDATION: Staff is recommending that the City Council consider, as part of the Consent Agenda, accepting the quotes and awarding a construction contract to Asphalt Surface Technologies Corporation in the amount of $78,438.00 for the 2021 Seal Coat Project and a construction contract to Sir Lines-A-Lot, LLC in the amount of $5,379.00 for the 2021 Striping Project. If removed from the consent agenda, the recommended motion for this action is as follows: “Move to accept the quotes and award a Construction Contract to Asphalt Surface Technologies Corporation in the amount of $78,438.00 for the 2021 Seal Coat Project and a Construction Contract to Sir Lines-A-Lot, LLC in the amount of $5,379.00 for the 2021 Striping Project.” ATTACHMENTS: 1. Tabulation of Seal Coat Quotes. 2. Tabulation of Striping Quotes. 3. 2021 Seal Coat Project Construction Contract. 4. 2021 Striping Project Construction Contract. TABULATION OF QUOTES2021 SEAL COAT PROJECTCITY OF LAKE ELMO, MINNESOTAPROJECT NO. 2021.108 QUOTES RECEIVED BY: JUNE 23, AT END OF DAYITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTALNO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK AND CRS-2P EMULSIFIED ASPHALT65,300 SY $1.18 $77,054.00 $1.149 $75,029.70 $1.30 $84,890.002PROTECT EXISTING PREFORMED THERMOPLASTIC PAVEMENT MARKING (TURN ARROW)22 EA $30.00 $660.00 $125.00$2,750.00 $120.00 $2,640.003PROTECT EXISTING PREFORMED THERMOPLASTIC PAVEMENT MARKING (12” WIDE CROSSWALK STRIPING)724 LF $1.00 $724.00 $5.00$3,620.00 $5.00 $3,620.00TOTAL$78,438.00 $81,399.70 $91,150.00 $0.00 Asphalt Surface Technologies DID NOT SUBMIT Fahrner Asphalt Sealers Allied Blacktop Company Pearson Bros. Project No. 2021.108Tabulation of Quotes for 2021 Seal Coat ProjectPage 1 TABULATION OF QUOTES2021 STRIPING PROJECTCITY OF LAKE ELMO, MINNESOTAPROJECT NO. 2021.108 QUOTES RECEIVED BY: JUNE 25, AT 10:00 AMITEM UNIT TOTAL UNIT TOTALNO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT14" SOLID LINE - WHITE EPOXY7,731 LF $0.28 $2,164.68 $0.45 $3,478.9524" SOLID LINE - YELLOW EPOXY5,315 LF $0.28 $1,488.20 $0.45 $2,391.7534" DOUBLE SOLID LINE - YELLOW EPOXY2,252 LF $0.56 $1,261.12 $0.90 $2,026.80424" SOLID LINE - WHITE EPOXY STOP BARS30 LF $12.00 $360.00 $9.00 $270.005PAVEMENT MESSAGE TURN ARROWS - WHITE EPOXY1 EA $105.00 $105.00 $120.00 $120.00TOTAL $5,379.00 $8,287.50 Sir Lines-A-Lot LLC AAA Striping Service Co. Project No. 2021.108 Tabulation of Quotes for 2021 Striping ProjectPage 1 Table of Contents for 2021 Seal Coat Project May, 2021 CITY OF LAKE ELMO, MINNESOTA 2021 SEAL COAT PROJECT PROJECT NO. 2021.108 TABLE OF CONTENTS TITLE PAGES Cover & Table of Contents 1 Construction Contract 2 Quote Proposal 1 Location Map 1 Street List 1 Specifications 0410 Responsible Contractor Verification 1 1100 Summary of Work 2 3212 Seal Coating 1 Project No. 2021.108 General Conditions for 2021 Seal Coat Project Page 1 of 2 State of Minnesota Washington County CONSTRUCTION CONTRACT FOR THE 2021 SEAL COAT PROJECT LAKE ELMO, MINNESOTA This Contract, made this _______ day of __________ 2021, by the City of Lake Elmo, Minnesota (herinafter called the “Owner”) and ___Asphalt Surface Technologies Corporation___ (hereinafter called the “Contractor”). WITNESSETH that the parties hereto agree as follows: The Contractor shall provide all labor, services, materials, equipment and machinery, transportation, tools, fuel, power, light, heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and incidentals, including profit and overhead, necessary for the performance, testing, start-up, and completion of the work as described herein: IN WITNESS WHEREOF, the parties hereto have executed this contract as of the date first above written. (Contractor) (City of Lake Elmo) DESCRIPTION OF WORK: The Contractor shall place signage, sweep clean, and seal coat the streets shown on the attached Location Map dated November, 2020 for Lake Elmo. The work shall be completed per the applicable MnDOT Standard Specifications for Construction (2018 Edition) and in accordance with the specifications and special provisions outlined within this Construction Contract. The Contractor shall provide all necessary traffic control in accordance with the MMUTCD. Bituminous material shall be MnDOT 2356, CRS-2P Emulsified Asphalt. Cover aggregate material shall be 1/8 inch Dresser Trap Rock, or approved equal. All work shall be in accordance with MnDOT “Standard Specifications for Construction”, Section 2356. In addition, the following requirements shall apply: Cleaning and sweeping of the streets prior to the seal coating shall be done by the Contractor. Pavement markings shall be tabbed prior to seal coating. Existing preformed thermoplastic pavement markings shall be protected before seal coating. Following the seal coating process, the Contractor shall remove the preformed pavement marking protection. Sweeping the excess seal coat aggregate from the streets and picking it up after seal coating will be done by the Contractor. Excess aggregate shall be swept up no sooner than five (5) days after the seal coat application, depending on the breaking and curing of the asphalt, as determined by the Engineer. 5 days following the seal coat, the contractor shall perform an initial sweep of the project area to remove surplus aggregate unless otherwise directed by the Engineer. 30 days following the initial sweeping, the Contractor shall sweep off the remaining surplus aggregate over the project area. All surplus aggregate shall be swept up by the Contractor as determined by the Engineer. Multiple pick-up sweeps may be required if excess seal coat aggregate remains on the street, as determined by the Engineer. Excess seal coat aggregate resulting from street sweeping shall be disposed of by the Contractor. Cleaning and sweeping shall be considered incidental to the unit prices shown on the Quote Form. The Contractor shall be responsible for signing or otherwise preventing the parking of vehicles on the street the day of seal coating. Any areas which cannot be sealed due to parked vehicles shall be touched up by the Contractor after the vehicle can be moved. No additional compensation will be given. The bituminous seal coating material application rates shall be: A. Emulsified Asphalt to be applied at 0.24-0.26 gallons per square yard. B. 1/8 inch Dresser Trap Rock, or approved equal to be applied at 20-23 pounds per square yard. C. Application rates may be varied by the Engineer in the field as different surface conditions are encountered. D. Load tickets from the refinery and weight tickets shall be furnished to the Engineer All seal coat work shall carry a one-year warranty period against any loss of adhesion. The Contractor will be paid per Square Yard for work completed in accordance with the Construction Contract. All work shall be completed within the specified time frame and under the terms and conditions provided within this Construction Contract, and in accordance with the “General Conditions” shown in this contract. The contractor shall complete the proposed work by OCTOBER 5, 2021. The Owner will make payment for the whole contract upon acceptance by the Owner of all work required hereunder and in compliance with all the terms and conditions of this contract. TOTAL AMOUNT (INSERT FROM QUOTE FORM): ____$78,438.00______ Project No. 2021.108 General Conditions for 2021 Seal Coat Project Page 2 of 2 GENERAL CONDITIONS I. CHANGES IN WORK. - The Owner may at any time, make changes in the drawings and specifications, within the general scope thereof. If such changes cause an increase or decrease in the amount due under this contract or in the time required for its performance, an equitable adjustment will be made, and this contract will be modified accordingly by a “Contract Change Order”. No charge for any extra work or material will be allowed unless the same has been ordered on such contract change order by the Owner and the price therefore stated in the order. II. INSPECTION OF WORK. - All materials and workmanship will be subject to inspection, examination, and test, by the Owner, who will have the right to reject defective material and workmanship or require its correction. III. COMPLETION OF WORK. - If the Contractor refuses or fails to complete the work within the time specified in this contract, or any extension thereof, the Owner may terminate the Contractor’s rights to proceed. In such event the Owner may take over the work and prosecute the same to completion by contract or otherwise, and the Contractor will be liable for any excess cost occasioned the Owner thereby; and the Owner may take possession of and utilize in completing the work such materials and equipment as may be on the site of the work and necessary therefore. If the Owner does not terminate the right of the Contract to proceed, the Contractor will continue the work, in which event, actual damages for delay will be impossible to determine, and in lieu thereof, the Contractor may be required to pay to the Owner the sum of $100 as liquidated damages for each calendar day of delay, and the Contractor will be liable for the amount thereof: Provided, however, that the right of the Contractor to proceed will not be terminated because of delays in the completion of the completion of the work due to unforeseeable causes beyond the Contractor’s control and without Contractor’s fault or negligence. IV. RELEASES. - Prior to final payment, the Contractor will submit evidence that all payrolls, material bills, and other indebtedness connected with the work have been paid as required by the Owner. V. OBLIGATION TO DISCHARGE LIENS. - Acceptance by the Owner of the completed work performed by the Contractor and payment therefore by the Owner will not relieve the Contractor of obligation to the Owner (which obligation is hereby acknowledged) to discharge any and all liens for the benefit of subcontractors, laborers, material-person, or any other persons performing labor upon the work or furnishing material or machinery for the work covered by this contract, which have attached to or may subsequently attach to the property, or interest of the Owner. VI. NOTICES AND APPROVAL IN WRITING. - Any notice, consent, or other act to be given or done hereunder will be valid only if in writing. VII. CLEANING UP. - The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of the work shall remove from the premises all rubbish, implements and surplus materials. VIII. WARRANTY. - Contractor warrants and guarantees that title to all work, materials, and equipment covered by any Application for Payment, whether incorporated in the Project or not, will pass to Owner no later than the time of payment free and clear of all Liens. If within one year after completion of the work, any work is found to be defective, Contractor shall promptly, without cost to the Owner, correct such defective work as approved by the Owner. IX. INDEMNIFICATION. - Contractor shall defend and indemnify the city against claims brought or actions filed against the city or any of its officers, employees or agents for property damage, bodily injury or death to third persons, arising out of or relating to contractors work under the contract. X. WORKERS’ COMPENSATION INSURANCE. - Contractor shall provide a certificate of insurance showing evidence of workers’ compensation coverage or provide evidence of qualification as a self-insurer of workers’ compensation. XI. LIABILITY INSURANCE REQUIREMENTS. – A certificate of insurance acceptable to the City shall be filed with the City prior to the commencement of the work. The certificate and the required insurance policies shall contain a provision that the coverage afforded under the contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the city. Contractor shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence and an aggregate limit of not less than $2,000,000. The CGL insurance shall cover liability arising from premises, operations, independent contractors, subcontractors, products-completed operations, personal injury and advertising injury, and contractually-assumed liability. The City and FOCUS Engineering, Inc. shall be named as an additional insured under the CGL. Contractor shall maintain automobile liability insurance, and if necessary, umbrella liability insurance with a limit of not less than $1,000,000 each accident and an aggregate limit of not less than $2,000,000. The insurance shall cover liability arising out of any auto, including owned, hired, and non-owned autos. 36 10th 60th 5th HudsonKeats Lake Elmo50th 15th Inwood34th 20th 27th 53rd 55th Jane Lake Jane Jamaca57th 59th Hill 47th 7th 31st 51st 43rd 39th Demontreville45th 38th ManningStillwater 24th26th 42nd Island58th9th 30th 32ndKimbro 21st Jade6thIvoryHill t o p IsleOls o n L a k e 8thJulep 12th Jewel 44th 56th Iris22nd 37th 36th 35th LaverneJuniperAnnikaJasmineJamley LegionLily Klondike16th Upper 33Rd ImperialLinden3rdKirkwood 33rd Deer PondHytrail IrvingHidden Bay4thJerome14thJune28th VillageTapestryJasper Eagle Point Jonquil Wildflower LaytonPrivateKelvinIronwoodHighlandsJaneroLe e w a r d Cimarron10th StreetKindr e d JamesIrishPrairievie wJack Pine49th JayLower 31st Marquess IrvinLilacMonarchLower 8th LisbonBirch Bark40thLavender KraftLampertBlazingstarWhistling Valley Junco Little Bluestem 11thLady Slipper5t h S t r e e t Windbreak Sunfish Lake Park InboundIvywoodInnsdale3rd Street Marquess TrailLang l y JunoLan s i n g JulianneUpper 30th 6th S t r e e t Lisbon AvenueIrwinSunflower 41st WB I9 4 T o I n w o o d A v e N Upper 7t h Queen Upper 9th 57th StreetUpper 42Nd 27 t h S t r e e t 15th Stree t Cherrywood WB I94 To Keats A v e N 44th Street 41st Street Jas m i n e A v e n u e 59th Street HummingbirdJero m e A v e n u e Keats Ave N To W B I 9 4 Manning Ave N To W B I 9 4 Hill Trail 30th Street33rd Street24t h S t r e e t 20th Street58th StreetLegion Lane Lark s p u r Demontreville Trail HummingbordAccess21st Laverne57th Street32nd ManningIrish35th 34th LilyLilac 55th Jamaca 35th Laverne56th Stillwater36 Lake ElmoLanglyLaytonLilac33rd Lily10th StreetMan n i n g 6th StreetIsle21st 9th 57th 36th Kirkwood 53rd Linde n Whistling ValleyManning 50th 5th 33rd Highlands 59th 6th Street Innsda le Ir o nw o o d Linden Legion Lane LindenPrivate Julep28th VillageLilac IvyInnsdaleLower 8th 31st 57th Lisbon 9th 39thKeats55th56th36 IsleJulepIrvin55th Manning32nd Laverne37thKelv in ManningLegion9th Ivy 34th LaytonLindenJade5thHudson 36th 39th DOWNSLAKE LAKE ELMOREGIONALPARK RESERVE LAKE ELMO LAKE JANE SUNFISH LAKE OLSONLAKE LAKE DEMONTREVILLE CLEARLAKE HORSESHOELAKE ROSELAKE REIDPARK VFWPARK LIONS PARK TANA RIDGEPARK City of Woodbury STONEGATEPARK KRAMERLAKE GOOSELAKEARMSTRONGLAKE RIDGEPARK KEATS AVE NEAGLE POINTLAKE TABLYNPARK HEIGHTSPARK LAKE JANEHILLS PARK PEBBLEPARK City of Oakdale West LakelandTownship Baytown Township City ofOak ParkHeights City of GrantCity ofPine Springs DEMONTREVILLEWILDLIFE PARK DEMONTREVILLEPARK KLEISPARK CARRIAGESTATIONPARK SUNFISH LAKEPARK City ofOak ParkHeights StillwaterTownship HOMESTEDPARK 7 HERITAGEPARK VERONICAPOND GOETSCHEL'SPOND City ofAfton TablynPark Eagle PointCreek Estates Lake ElmoHeights Torre Pines Farms ofLake Elmo Parkview Estates WildflowersShores HuppertAdd BeautCrest Estates FriedrichHghts Kenridge Add Prairie RidgeOffice Park Eagle PointBusiness Park Stonegate Hammes CountryVista Whistling Valley MidlandMeadows DavidNelson Est TheHomestead TartanMeadows The Forest Schwartz-Martinco Add PackardPark EdenPark HeritageFarm LonesomePine Add DownsLake Est MyronEllman Elmo View Cty AudPlat No. 8 Lake Elmo Park Brookman Add Sunfish Ponds Hamlet OnSunfish Lake ParkMeadows Tapestry AtCharlottes' Grove Berschen's Shores DawcinAcres LakeJaneHighlands TealPass Est Fox FireEstates Meyer'sPineridgeKrausesAdd Springborn'sGreen Acres Arabian Hills JudithMaryManor Lake Elmo Vista Rolling Hills Est Prairie Hamlet HiddenMeadowsOf Lake Elmo Jesse'sHideaway DiscoverCrossing Arvold'sAcres St. Croix'sSanctuary TamarackFarm Est CarriageStation TanaRidgeJohn M DayFarm Add The Fields ofSt. Croix2nd Add The Fieldsof St. Croix BluestemAt The Fieldsof St. Croix BurrwoodEstBergmannAdd DemontrevilleHighlands Add Lane's DemontrevilleCountry ClubDemontrevilleHighlands Add Olson Lake Add Oace AcresAdd LakeJaneHills Lake JaneManor No. 1 ThreeLakesFarm Add Bordners Garner Farmettes Royal Golf Club Southwind Hunters Crossing HammesEstates Savona Boulder Ponds Inwood Lakewood Crossing2nd Addition Easton Village Wildflower Cimarron Legacy At Northstar Village Preserve ST. CROIX SANCTUARY PARK EDENPARK PILOTPARK HAMMESPARK GOOSE LAKEPARK F Map Date: November 2020010.5 Miles Created By: Planning Department Street SegmentFrom To DevelopmentLength Width CDS Area (SF) Area (SY)39TH ST N * MN TH 5 (STILLWATER BLVD) LAVERNE AVE N MSAS 1,589.00 28 0 44,492.00 4,943.5639TH ST N * CSAH 17 (LAKE ELMO AVE) LAVERNE AVE N MSAS 845.00 28 0 23,660.00 2,628.89JAMLEY AVE N 28TH ST N 31ST ST N 2016 Street Imp Addendum 1 1,820.00 20 0 36,400.00 4,044.44HIGHLANDS TRL N HILLTOP AVE N DEMONTREVILLE TRL N 2016 Street Imp Addendum 1 1,350.00 32 0 43,200.00 4,800.007TH ST N 5TH ST N JAY AVE N Savona 1st - 3rd 913.00 23 0 20,999.00 2,333.227TH ST N JAY AVE N JUNIPER CT N Savona 1st - 3rd 266.00 23 0 6,118.00 679.787TH ST N JUNIPER CT N JAMES AVE N Savona 1st - 3rd 991.00 23 0 22,793.00 2,532.56JAY AVE N (EAST) 7TH ST N 5TH ST N Savona 1st - 3rd 318.00 16 0 5,088.00 565.33JAY AVE N (WEST) 7TH ST N 5TH ST N Savona 1st - 3rd 341.00 16 0 5,456.00 606.22JUNIPER AVE N NORTH LIMITS 7TH ST N Savona 1st - 3rd 388.00 23 0 8,924.00 991.56JUNIPER CT N 7TH ST N CUL-DE-SAC Savona 1st - 3rd 433.00 23 0 9,959.00 1,106.56JUNIPER CT N CUL-DE-SAC CUL-DE-SAC Savona 1st - 3rd 222.00 19 0 4,218.00 468.675TH ST N (WHEN SOUTH SIDE WIDER) (North) * KEATS AVE (CSAH 19) NORTH SIDE WIDER Savona 1st - 3rd 326.00 15 0 4,890.00 543.335TH ST N (WHEN SOUTH SIDE WIDER) (South) * KEATS AVE (CSAH 19) NORTH SIDE WIDER Savona 1st - 3rd 326.00 24 0 7,824.00 869.335TH ST N (WHEN NORTH SIDE WIDER) (North) * SOUTH SIDE WIDER 7TH ST Savona 1st - 3rd 220.00 24 0 5,280.00 586.675TH ST N (WHEN NORTH SIDE WIDER) (South) * SOUTH SIDE WIDER 7TH ST Savona 1st - 3rd 220.00 15 0 3,300.00 366.675TH ST N (WHEN SOUTH SIDE WIDER) (North) * 7TH ST N NORTH SIDE WIDER Savona 1st - 3rd 401.00 15 0 6,015.00 668.335TH ST N (WHEN SOUTH SIDE WIDER) (South) * 7TH ST N NORTH SIDE WIDER Savona 1st - 3rd 401.00 24 0 9,624.00 1,069.335TH ST N (WHEN NORTH SIDE WIDER) (North) * SOUTH SIDE WIDER JAY AVE N Savona 1st - 3rd 403.00 36 0 14,508.00 1,612.005TH ST N (WHEN NORTH SIDE WIDER) (South) * SOUTH SIDE WIDER JAY AVE N Savona 1st - 3rd 403.00 15 0 6,045.00 671.675TH ST N (WHEN SOUTH SIDE WIDER) (North) * JAY AVE N NORTH SIDE WIDER Savona 1st - 3rd 420.00 15 0 6,300.00 700.005TH ST N (WHEN SOUTH SIDE WIDER) (South) * JAY AVE N NORTH SIDE WIDER Savona 1st - 3rd 420.00 36 0 15,120.00 1,680.005TH ST N (WHEN NORTH SIDE WIDER) (North) * SOUTH SIDE WIDER JUNCO RD N Savona 1st - 3rd 248.00 24 0 5,952.00 661.335TH ST N (WHEN NORTH SIDE WIDER) (South) * SOUTH SIDE WIDER JUNCO RD N Savona 1st - 3rd 248.00 15 0 3,720.00 413.335TH ST N * JUNCO RD N WEST END 3RD ADD Savona 1st - 3rd 941.00 51 0 47,991.00 5,332.33JAMES AVE N NORTH LIMITS 7TH ST N Savona 1st - 3rd 189.00 23 0 4,347.00 483.00JAMES AVE N 7TH ST N JUNCO RD N Savona 1st - 3rd 308.00 23 0 7,084.00 787.11JAMES AVE N JUNCO RD N WEST LIMITS Savona 1st - 3rd 341.00 23 0 7,843.00 871.44JUNCO RD N JAMES AVE N 5TH ST N Savona 1st - 3rd 922.00 23 0 21,206.00 2,356.22JUNCO RD N JUNCO RD N JUNCO RD N Savona 1st - 3rd 260.00 23 0 5,980.00 664.446TH ST LN N JAMES AVE N WEST END 3RD ADD Savona 1st - 3rd 814.00 23 0 18,722.00 2,080.225TH ST LN N 5TH ST N SPLIT Savona 1st - 3rd 1,347.00 23 0 30,981.00 3,442.335TH ST LN N SPLIT 5TH ST N Savona 1st - 3rd 170.00 32 0 5,440.00 604.4440TH ST N LADY SLIPPER RD N WILDFLOWER DR N Village Preserve 1st - 2nd 406.00 24 0 9,744.00 1,082.6741ST ST N (North) LAKE ELMO AVE (CSAH 17) LADY SLIPPER RD N Village Preserve 1st - 2nd 219.00 14 0 3,066.00 340.6741ST ST N (South) LAKE ELMO AVE (CSAH 17) LADY SLIPPER RD N Village Preserve 1st - 2nd 219.00 14 0 3,066.00 340.6741ST ST CIR N LADY SLIPPER RD N CUL-DE-SAC Village Preserve 1st - 2nd 406.00 23 45 15,699.73 1,744.41LADY SLIPPER CT N LADY SLIPPER RD N CUL-DE-SAC Village Preserve 1st - 2nd 124.00 23 45 9,213.73 1,023.75LADY SLIPPER RD N 41ST ST N LADY SLIPPER CT N Village Preserve 1st - 2nd 366.00 24 0 8,784.00 976.00LADY SLIPPER RD N 41ST ST N 40TH ST N Village Preserve 1st - 2nd 1,002.00 24 0 24,048.00 2,672.00UPPER 42ND ST N LADY SLIPPER CT N LAVERNE CIR N Village Preserve 1st - 2nd 720.00 23 0 16,560.00 1,840.00LAVERNE CIR N UPPER 42ND ST N CUL-DE-SAC Village Preserve 1st - 2nd 77.00 23 45 8,132.73 903.64LAVERENE AVE N LAVERNE CIR N 40TH ST N Village Preserve 1st - 2nd 865.00 23 0 19,895.00 2,210.56TOTALS 587,690.00 65,300.00* Tab pavement markings on indicated streets prior to seal coating. (Incidental)2021 SEAL COAT PROJECT - LAKE ELMO CITY OF LAKE ELMO, MN | PROJECT NO. 2020.108 SUMMARY OF WORK 1100-1 SECTION 1100 – SUMMARY OF WORK GENERAL REQUIREMENTS 1. WORK COVERED BY CONTRACT DOCUMENTS: Under this Section of the Specifications the work contemplated consists of furnishing all labor, materials, skills, equipment, and facilities required for a complete seal coat treatment for the designated streets provided for within these Plans and Specifications. The work shall include: A. Place signs indicating “No Parking–Seal Coating Tomorrow” or similar language. Notification must be provided at least 24-hours but not more than 36-hours in advance of work. B. Place signs indicating “Loose Gravel” on each street to be seal coated (locations to be approved by the Engineer). All signs shall be installed prior to the commencement of seal coating operations. The Contractor shall remove said signs within 48 hours of completing all sweeping of excess aggregate. C. Sweep the streets clean and free of debris before the bituminous application. Streets must be free from any standing water before the bituminous application. D. Place sand or felt over gate valves and manholes before placing bituminous material on streets. The sand or felt will be supplied by the Contractor. E. Delineate existing pavement markings along all streets (pavement markers to be approved by the Engineer). Place protection for existing preformed thermoplastic pavement markings as directed by engineer. F. Place the bituminous material. G. Place the cover aggregate. H. Roll the surface with pneumatic tired rollers. I. Remove protection of preformed thermoplastic pavement markings. J. Pick up sweep and properly dispose of the excess cover aggregate and general cleanup. Excess aggregate shall be swept up no sooner than five (5) days after the seal coat application, depending on the breaking and curing of the asphalt, as determined by the Engineer. 5 days following the seal coat, the contractor shall perform an initial sweep of the project area to remove surplus aggregate unless otherwise directed by the Engineer. 30 days following the initial sweeping, the Contractor shall sweep off the remaining surplus aggregate over the project area. All surplus aggregate shall be swept up by the Contractor as determined by the Engineer. All required sweeping events shall be considered incidental to the Contract with no additional compensation. The surplus aggregate swept from the streets shall be the responsibility of the Contractor. 2. TRAFFIC CONTROL: The Contractor shall be responsible for signing or otherwise preventing the parking of vehicles on the street the day of seal coating. Any areas which cannot be sealed due to parked vehicles shall be touched up by the Contractor after the vehicle can be moved. No additional compensation will be given. The Contractor shall provide all necessary traffic control in accordance with the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD). All signage must be removed within 48-hours of completing the work. All traffic control and mobilization is incidental to the Contract. 3. SEQUENCE OF WORK: All work must be completed in accordance with Section 3.02 and 3.03 of the Agreement and according to each milestone listed herein. Once the Contractor initiates the placement of CITY OF LAKE ELMO, MN | PROJECT NO. 2020.108 SUMMARY OF WORK 1100-2 bituminous material on any street for the project the work must proceed diligently without interruption until all aggregate has been placed and rolled for all streets scheduled for seal coating, except for interruptions to work operations due to contract working hours and/or weather conditions. The Contractor must begin sweeping of excess aggregate on the fifth day following the final placement of the aggregate, unless otherwise approved by the Engineer. Once sweeping operations begin, the sweeping work must proceed diligently without interruption until all excess aggregate has been removed for all streets on the project, except for interruptions to work operations due to contract working hours and/or weather conditions. 4. WORK UNDER OTHER CONTRACTS: The City may choose to perform minor repairs or seal individual cracks prior to seal coating. The Contractor must obtain approval from the City prior to seal coating any street segment. 5. WORK LOCATION: The streets to be seal coated are listed in the Appendix. 6. CONTRACTOR USE OF PREMISES: The Contractor’s operations shall be confined to the areas covered in the right-of-way and easements granted to the Owner. Any procedures by the Contractor of any sort beyond the limits indicated shall be the sole responsibility of the Contractor who shall save the Owner harmless from any claim for damages due to trespassing. 7. MEASUREMENT AND PAYMENT: Seal coating shall be measured and paid by the Square Yard of the actual area covered with bituminous material and cover aggregate and shall cover all costs associated with a complete project as specified herein (including delineation of any existing striping and additional pick-up sweep events necessary as determined by the Engineer). 8. WARRANTY: In accordance with the Section 13.07 of the Supplementary Conditions, all seal coat work shall carry a one-year warranty period against any loss of adhesion. CITY OF LAKE ELMO, MN | PROJECT NO. 2021.108 SEAL COATING 3212-1 SECTION 3212 – SEAL COATING SCOPE Under this Section shall be included the furnishing of all material, equipment, labor and skills necessary to construct a bituminous seal coat. GENERAL REQUIREMENTS 1. BASIS OF PAYMENT: Measurement and Payment shall be by the square yard, complete in place and paid for the price in the BID PROPOSAL. PRODUCTS 1. BITUMINOUS MATERIAL: The material shall be Mn/DOT 2356, CRS-2P Emulsified Asphalt. Bituminous material shall be measured by gallon volume of material at 60 degrees F from manifest collected with each load received at the site on the day the material is actually placed. 2. COVER AGGREGATE: The material shall be 1/8 inch Dresser Trap Rock, or approved equal. Aggregate shall be delivered by Ton on the basis of weight tickets received at the site on the day the material is actually placed to check application rate. EXECUTION 1. GENERAL: All work shall be in accordance with Mn/DOT “Standard Specifications for Construction”, Section 2356. In addition, the following requirements shall apply. 2. STREET SWEEPING: Cleaning and sweeping of the streets prior to the seal coating shall be done by the Contractor. Sweeping the excess seal coat aggregate from the streets and picking it up after seal coating will be done by the Contractor. Multiple pick-up sweeps may be required if excess seal coat aggregate remains on the street, as determined by the Engineer. Excess seal coat aggregate resulting from street sweeping shall be disposed of by the Contractor. Cleaning and sweeping shall be considered incidental to the unit prices shown in the Bid Proposal. 3. TRAFFIC CONTROL: The Contractor shall be responsible for signing or otherwise preventing the parking of vehicles on the street the day of seal coating. Any areas which cannot be sealed due to parked vehicles shall be touched up by the Contractor after the vehicle can be moved. No additional compensation will be given. 4. APPLICATION RATES: The bituminous seal coating material application rates shall be: A. Emulsified Asphalt to be applied at 0.24-0.26 gallons per square yard. B. 1/8 inch Dresser Trap Rock, or approved equal to be applied at 20-23 pounds per square yard. C. Application rates may be varied by the Engineer in the field as different surface conditions are encountered. D. Load tickets from the refinery and weight tickets shall be furnished to the Engineer. Table of Contents for 2021 Striping Project June, 2021 CITY OF LAKE ELMO, MINNESOTA 2021 STRIPING PROJECT PROJECT NO. 2021.108 TABLE OF CONTENTS TITLE PAGES Cover & Table of Contents 1 Construction Contract 2 Quote Form 1 Location Map 1 Street List & Striping Tabulation 1 Record Striping Plans 39th Street N 1 5th Street N 3 Specifications: 3217 Pavement Markings 3 Project No. 2021.108 General Conditions for 2021 Striping Project Page 1 of 2 State of Minnesota Washington County CONSTRUCTION CONTRACT FOR THE 2021 STRIPINGPROJECT LAKE ELMO, MINNESOTA This Contract, made this ________ day of ___________ 2021, by the City of Lake Elmo, Minnesota (herinafter called the “Owner”) and ___Sir Lines-A-Lot LLC____ (hereinafter called the “Contractor”). WITNESSETH that the parties hereto agree as follows: The Contractor shall provide all labor, services, materials, equipment and machinery, transportation, tools, fuel, power, light, heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and incidentals, including profit and overhead, necessary for the performance, testing, start-up, and completion of the work as described herein: IN WITNESS WHEREOF, the parties hereto have executed this contract as of the date first above written. (Contractor) (City of Lake Elmo) DESCRIPTION OF WORK: The Contractor shall place epoxy pavement markings for the City of Lake Elmo on the streets shown on the attached Location Map, dated November, 2020, and in accordance with the attached Street List and Striping Tabulation form dated June, 2021. All pavement markings shall be Epoxy Resin with Drop-on Glass Beads. The Contractor shall provide all necessary traffic control in accordance with the MMUTCD. All work shall be in accordance with City of Lake Elmo Specifications, Section 3217 Pavement Markings and applicable MnDOT “Standard Specifications for Construction (2018 Edition)”. Placement of epoxy materials shall be permitted only on a clean, dry pavement surface and air and pavement temperatures must be at least 50 degrees F. Markings shall not be applied when the wind or other conditions cause a film of dust to be deposited on the pavement surface before the material can be applied. Permanent pavement markings shall not be placed over temporary tape markings. All pavement markings not conforming to the requirements of the Contract shall be removed and replaced or otherwise repaired to the satisfaction of the Engineer. Removal of unacceptable work shall be accomplished with suitable blasting or grinding equipment unless other means are authorized by the Engineer. The Contractor will be paid per Linear Foot for line markings and Per Each for symbols and turn arrows completed in accordance with the Construction Contract. All work shall be completed within the specified time frame and under the terms and conditions provided within this Construction Contract, and in accordance with the “General Conditions” shown in this contract. The contractor shall complete the proposed work by OCTOBER 15, 2020. The Owner will make payment for the whole contract upon acceptance by the Owner of all work required hereunder and in compliance with all the terms and conditions of this contract. TOTAL AMOUNT (INSERT FROM QUOTE FORM): _______$5,379.00______ Project No. 2021.108 General Conditions for 2021 Striping Project Page 2 of 2 GENERAL CONDITIONS I. CHANGES IN WORK. - The Owner may at any time, make changes in the drawings and specifications, within the general scope thereof. If such changes cause an increase or decrease in the amount due under this contract or in the time required for its performance, an equitable adjustment will be made, and this contract will be modified accordingly by a “Contract Change Order”. No charge for any extra work or material will be allowed unless the same has been ordered on such contract change order by the Owner and the price therefore stated in the order. II. INSPECTION OF WORK. - All materials and workmanship will be subject to inspection, examination, and test, by the Owner, who will have the right to reject defective material and workmanship or require its correction. III. COMPLETION OF WORK. - If the Contractor refuses or fails to complete the work within the time specified in this contract, or any extension thereof, the Owner may terminate the Contractor’s rights to proceed. In such event the Owner may take over the work and prosecute the same to completion by contract or otherwise, and the Contractor will be liable for any excess cost occasioned the Owner thereby; and the Owner may take possession of and utilize in completing the work such materials and equipment as may be on the site of the work and necessary therefore. If the Owner does not terminate the right of the Contract to proceed, the Contractor will continue the work, in which event, actual damages for delay will be impossible to determine, and in lieu thereof, the Contractor may be required to pay to the Owner the sum of $100 as liquidated damages for each calendar day of delay, and the Contractor will be liable for the amount thereof: Provided, however, that the right of the Contractor to proceed will not be terminated because of delays in the completion of the completion of the work due to unforeseeable causes beyond the Contractor’s control and without Contractor’s fault or negligence. IV. RELEASES. - Prior to final payment, the Contractor will submit evidence that all payrolls, material bills, and other indebtedness connected with the work have been paid as required by the Owner. V. OBLIGATION TO DISCHARGE LIENS. - Acceptance by the Owner of the completed work performed by the Contractor and payment therefore by the Owner will not relieve the Contractor of obligation to the Owner (which obligation is hereby acknowledged) to discharge any and all liens for the benefit of subcontractors, laborers, material-person, or any other persons performing labor upon the work or furnishing material or machinery for the work covered by this contract, which have attached to or may subsequently attach to the property, or interest of the Owner. VI. NOTICES AND APPROVAL IN WRITING. - Any notice, consent, or other act to be given or done hereunder will be valid only if in writing. VII. CLEANING UP. - The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of the work shall remove from the premises all rubbish, implements and surplus materials. VIII. WARRANTY. - Contractor warrants and guarantees that title to all work, materials, and equipment covered by any Application for Payment, whether incorporated in the Project or not, will pass to Owner no later than the time of payment free and clear of all Liens. If within one year after completion of the work, any work is found to be defective, Contractor shall promptly, without cost to the Owner, correct such defective work as approved by the Owner. IX. INDEMNIFICATION. - Contractor shall defend and indemnify the city against claims brought or actions filed against the city or any of its officers, employees or agents for property damage, bodily injury or death to third persons, arising out of or relating to contractors work under the contract. X. WORKERS’ COMPENSATION INSURANCE. - Contractor shall provide a certificate of insurance showing evidence of workers’ compensation coverage or provide evidence of qualification as a self-insurer of workers’ compensation. XI. LIABILITY INSURANCE REQUIREMENTS. – A certificate of insurance acceptable to the City shall be filed with the City prior to the commencement of the work. The certificate and the required insurance policies shall contain a provision that the coverage afforded under the contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the city. Contractor shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence and an aggregate limit of not less than $2,000,000. The CGL insurance shall cover liability arising from premises, operations, independent contractors, subcontractors, products-completed operations, personal injury and advertising injury, and contractually-assumed liability. The City and FOCUS Engineering, Inc. shall be named as an additional insured under the CGL. Contractor shall maintain automobile liability insurance, and if necessary, umbrella liability insurance with a limit of not less than $1,000,000 each accident and an aggregate limit of not less than $2,000,000. 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CROIX SANCTUARY PARK EDENPARK PILOTPARK HAMMESPARK GOOSE LAKEPARK F Map Date: November 2020010.5 Miles Created By: Planning Department CITY OF LAKE ELMO, MINNESOTA2020 STRIPING PROJECTPROJECT NO. 2020.108Street FROM: TO:Length (LF)Single White (LF)Single Yellow (LF)Double Yellow (LF)Stop Bar (LF)Turn Arrows (EA)Notes5th St N Keats (CSAH 19) Julia Ave N 2959 7646 5315 30 Provide 24" White Stop Bar at CSAH 19 Intersection39th St NLake Elmo Ave (CSAH 17)Stillwater Blvd (CSAH 15)2434 85 2252 1Sum (LF): 5,393 7,731 5,315 2,252 30 1STREET LIST AND STRIPING TABULATION LakeElmoAvenue/CSAH1739th Street LaverneAvenue113433880 4" DOUBLE SOLID YELLOW LINE,EPOXY LaytonAvenueOHUOHUOHUOHUOHUO H U O H UStil lw aterBoulevard/TH510390 11465 3 9 th Stre e t4" DOUBLE SOLID YELLOW LINE, EPOXY 4" SOLID WHITE LINE, EPOXY RIGHT TURN ARROW, TAPE 12'(30x30)R3-7RLIC. NO. DESIGNED DRAWN CHECKED JRR MRW MRW LAKE ELMO, MINNESOTA 39TH STREET NORTH: MICHAEL R. WARNER 44693 3/26/2015 SHEETDATEBYREV. DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. DESIGNED DRAWN CHECKED Bolton & Menk, Inc. 2015, All Rights Reservedc H:\LKELMN\N15108307\C3D\108307C901.dwg 9/8/2015 2:19:10 PM WILLMAR, MN CHASKA, MN RAMSEY, MN MAPLEWOOD, MNMANKATO, MN FAIRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN BAXTER, MN ROCHESTER, MN AMES, IA SPENCER, IA STREET AND SANITARY SEWER IMPROVEMENTSSIGNING AND STRIPING C9.01FEETSCALE 0 10050 HORZ.RECORD PLAN 1015CONTRACTOR: GEISLINGER & SONS, INC.CITY PROJECT NO: 2014.131COMPLETION DATE: AUGUST 2015 2020 Striping Project 3217‐1 Revision date: APRIL 2019 SECTION 3217 – PAVEMENT MARKINGS SCOPE: This Work shall consist of furnishing and applying pavement markings for control and guidance of traffic in accordance with these Specifications and at locations shown in the Plans, or as directed by the Engineer. PRODUCTS: 1.EPOXY RESIN. Epoxy resin for pavement markings shall meet the requirements of MnDOT Standard Specifications for Construction, 2018 Edition. 2.DROP‐ON GLASS BEADS: Drop‐On Glass Beads for pavement markings shall meet the requirements of MnDOT Standard Specifications for Construction, 2018 Edition. 3.PREFORMED THERMOPLASTIC PAVEMENT MARKING SYMBOLS: Reflective thermoplastic markings shall meet the requirements of MnDOT Standard Specifications for Construction, 2018 Edition (Section 3356) and does not require the preheating of the pavement surface. EXECUTION: 1.PAVEMENT MARKINGS: A.All Pavement Marking, except pavement marking symbols, shall be Epoxy Resin with Drop‐on Glass Beads. B.All Pavement Marking Symbols shall be ground in and comply with MnDOT approved products. 2.TRAFFIC CONTROLS: The Contractor shall provide Traffic Control for the pavement marking operations in conformance with the Minnesota Manual of Uniform Traffic Control Devices. Suitable warning signs shall be placed near the beginning of the worksite and well ahead of the worksite for alerting approaching traffic from both directions. Small markers shall be placed along newly marked lines to control traffic and prevent damage to newly marked surfaces. Pavement marking equipment shall be identified with large warning signs indicating slow‐moving equipment in operation. 3.SURFACE PREPARATION: All surfaces to be marked shall be thoroughly cleaned immediately prior to an application of pavement marking. Dust, dirt, and other granular surface deposits shall be removed by sweeping, blowing with compressed air, rinsing with water, or a combination of these methods as required. Rubber deposits, surface laitance, existing paint markings, and other coatings adhering to the pavement shall be completely removed with scrapers, wire brushes, sandblasting, approved chemicals, or mechanical abrasion as directed. Where oil or grease is present, affected areas shall be scrubbed with several applications of trisodium phosphate solution or other approved detergent or degreaser, and rinsed thoroughly after each application. After cleaning, oil‐soaked areas shall be sealed with cut shellac to prevent bleeding. Pavement surfaces shall be allowed to dry when water is used for cleaning. Surfaces shall be recleaned when work has been stopped due to rain. A.Cleaning Existing Pavement Markings. In general, markings shall not be placed over existing pavement marking patterns. Existing pavement markings shall be removed that are in good condition but interfere or conflict with the newly applied markings. Deteriorated or obscured markings that are not misleading or confusing or interfere with the adhesion of the new marking material do not require removal. New preformed and thermoplastic pavement markings shall not be applied over existing preformed or thermoplastic markings. Whenever grinding, scraping, sandblasting, or other operations are performed, the Work must be conducted in such a manner 2020 Striping Project 3217‐2 Revision date: APRIL 2019 that the finished pavement surface is not damaged or left in a pattern that is misleading or confusing. B.When surface preparation operations are completed, the pavement surface shall be blown‐off with compressed air to remove residue resulting from the cleaning work. 4.APPLICATION: Pavement markings shall be placed in accordance with the details shown in the Plans and as directed by the Engineer. The Contractor shall place spotting at appropriate points to provide horizontal control for striping, and determine necessary starting and cutoff points. The Contractor must request Engineer review and approval prior to proceeding with striping operations. Material shall not be applied over a longitudinal joint. A.Epoxy. The epoxy material application shall immediately follow the pavement cleaning and shall be applied in accordance with MnDOT specifications. When epoxy pavement is applied to a MnDOT 2360 SUPERPAVE wearing course surface, the epoxy pavement marking wet film thicknesses shall be increased from a 15 mil to a 20 mil minimum wet film thickness. Placement of epoxy materials shall be permitted only on a clean, dry pavement surface and air and pavement temperatures must be at least 50 degrees F. Markings shall not be applied when the wind or other conditions cause a film of dust to be deposited on the pavement surface before the material can be applied. Permanent pavement markings shall not be placed over temporary tape markings. B.Glass Beads. Glass beads shall be applied immediately after application of the epoxy resin line to provide an immediate no‐track system. For 20 mil applications, glass beads shall be applied at a rate of at least 25 LB/GAL. C.Preformed Thermoplastic Pavement Marking Symbols. Material shall be installed following the ground in method. Installation shall be in accordance with manufacturer recommendations. D.Tolerances. A tolerance of ¼‐inch under or ¼‐inch over the specified width will be allowed for striping provided the variation is gradual and does not detract from the general appearance. Broken line segments may vary up to ½‐foot from the specified lengths provided the over and under variations are reasonably compensatory. Alignment deviations from the specified lane widths shall not exceed 1‐inch. Establishment of application tolerances shall not relieve the Contractor of their responsibility to comply closely with the planned dimensions. 5.PROTECTION OF PAVEMENT MARKINGS: The Contractor shall furnish and install all necessary warning and directional signs and devices in order to maintain traffic while pavement markings are being applied in the presence of traffic, and to protect uncured markings as needed until traffic can cross markings without damaging markings. When necessary, a pilot car and flaggers shall be used to provide adequate control and direction of traffic. Warning signs and barricades shall be placed only where marking operations are in progress, shall be relocated as often as necessary, and shall not be left in place over night. Unless approved by the Engineer, traffic shall be allowed to keep moving at all times and the striping equipment shall be operated in a manner that will not make it necessary for traffic to cross uncured markings. 6.CLEANING: Waste materials shall be removed or destroyed at the end of each work day. Upon completion of the Work, all containers and debris shall be removed from the site. Epoxy spots upon adjacent surfaces shall be carefully removed by approved procedures which will not damage the surfaces and the entire job shall be left clean and acceptable to the City. 7.CERTIFICATION: The Contractor shall furnish a certified report on the quality of materials shipped to the Project. This report shall not be interpreted as a basis for final acceptance. When required, all emptied containers shall be returned to the epoxy material storage area or made available for checking by the 2020 Striping Project 3217‐3 Revision date: APRIL 2019 Engineer. The Contractor shall make accurate accounting of the epoxy materials used in the Work. 8.CORRECTION OF DEFECTS: All pavement markings not conforming to the requirements of the Contract shall be removed and replaced or otherwise repaired to the satisfaction of the Engineer. Removal of unacceptable work shall be accomplished with suitable blasting or grinding equipment unless other means are authorized by the Engineer. If the Engineer requires removal and replacement, the Contractor shall remove, by an approved process, at least 90% of the deficient line, with no excessive scarring of the existing pavement. The removal width shall be one inch wider all around the nominal width of the pavement marking to be removed. END OF SECTION