HomeMy WebLinkAbout#14 - Huff N Puff STAFF REPORT
DATE: July 20, 2021
Consent
TO: Mayor and City Council
FROM: Julie Johnson, City Clerk
AGENDA ITEM: Lake Elmo Jaycees Special Event Permit & Temporary Liquor License for Huff n’ Puff Days
BACKGROUND: Lake Elmo Jaycees will hold their annual Huff n’ Puff Days event August 12
through 15, 2021 and have requested an on-sale temporary special event liquor license to allow for the safe sale of alcoholic beverages at the event. They are also requesting a special event permit.
City Council is respectfully requested to consider approval of a temporary on-sale liquor license issued to the Lake Elmo Jaycees for their annual Huff n’ Puff Days event held August 12 through
15, 2021, subject to approval of the Director of Alcohol and Gambling Enforcement. In addition,
the City Council is requested to waive the $25 liquor license fee, the fee for the Lion’s Park ball field lighting and the special event permit fee of $75
ISSUE BEFORE COUNCIL: Should the Council approve the special event permit, liquor license and waive the fees for the liquor license, special event permit and ball field lighting? Should
the Council place conditions on the approval requiring sheriff’s deputies for the event?
PROPOSAL DETAILS/ANALYSIS: The City Council approves special event permits under City Code Section 110.70. The code establishes standards for special events in the following areas: maximum number of people, sound equipment, sanitary facilities, security, food service, fire protection, duration of special event, and a cleanup plan. Prior to the issuance of a permit, the City
Council, may impose any other conditions reasonably calculated to protect the health, safety and welfare of persons, attendant or of the citizens of the City of Lake Elmo including, but not limited to, restrictions on parking and vehicle access, lighting, litter and noise.
With respect to security and safety procedures, the Washington County Sheriff’s Department is
recommending security at the event provided by the Washtingon County Sheriff’s Department at a cost of $50 per hour per deputy. The Jaycees also have volunteers patrolling the site to provide additional security. Alcohol sales are proposed for the same hours as past years: Thursday 5:30 p.m. – 10:30 p.m., Friday 5:30 p.m. – 12:00 a.m., Saturday 8:00 a.m. – 12:00 a.m., and Sunday
10:00 a.m. – 8:00 p.m. Washington County Sheriff’s Department is proposing two deputies on Thursday 6:00 p.m. – 10:00 p.m.; Friday and Saturday 6:00 p.m. – 12:00 a.m.; and Sunday from 4:00 p.m. – 8:00 p.m. This is the same level of security provided in past years and staff would support this recommendation. The cost is $50/hour per deputy with a four hour minimum, for a total of $2,000.
Clean up would be completed by volunteers including trash pickup surrounding the area after the event.
FISCAL IMPACT: The only financial impact to the City is loss of revenue for the special
event permit, ball field lighting and liquor license. These funds were not budgeted as is has been
past practice to waive those fees for Huff N Puff. OPTIONS: 1) Approve the special event permit for Huff n Puff Days 2021 with the following
conditions:
• The event shall be held as described in the application
• Waiver of the special event permit fee, liquor license fee and ball field lighting
fee
• Deputies will be onsite as recommended by the Washington County Sheriff’s Office 2) Approve the special event permit for Huff n Puff Days 2021 with different conditions 3) Do not approve the special event permit for Huff n Puff Days
RECOMMENDATION: If removed from the consent agenda, staff recommends the following motion:
“Motion to approve a special event permit and temporary on-sale liquor license issued to the
Lake Elmo Jaycees for their Huff n’ Puff Days event held August 12 through 15, 2021, subject to approval of the Director of MN Alcohol and Gambling Enforcement Division, and waive the liquor license fee, special event permit fee and the fee for Lion’s Park ball field lighting.”
ATTACHMENTS:
• Special Event Permit Application
• Liquor License Application