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Home My WebLink About#16 - 2021 Mill and Overlay Project STAFF REPORT DATE: July 20, 2021 CONSENT AGENDA ITEM: Approve Pay Request No. 2 for the 2021 Mill and Overlay Project SUBMITTED BY: Mike Rusenovich, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 2 for the 2021 Mill and Overlay Project? BACKGROUND: Asphalt Surface Technologies was awarded a construction contract on March 3, 2021 to complete the 2021 Mill and Overlay Project. Work remains in progress with a substantial completion date of June 30, 2021 and final completion date of July 21, 2020. PROPOSAL DETAILS/ANALYSIS: Asphalt Surface Technologies has submitted Partial Pay Request No. 2 in the amount of $132,764.36. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $19,823.27. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and overall street maintenance budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 2 for the 2021 Mill and Overlay Project. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 2 to Asphalt Surface Technologies in the amount of $132,764.36 for the 2021 Mill and Overlay Project”. ATTACHMENTS: 1. Partial Pay Estimate No. 2. PARTIAL PAY ESTIMATE NO. 2 2021 MILL AND OVERLAY PROJECT CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2021.110 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 LS 1 $23,000.00 $23,000.00 0.00 $0.00 1.00 $23,000.00 2 LS 1 $3,000.00 $3,000.00 0.00 $0.00 1.00 $3,000.00 3 LF 100 $3.50 $350.00 0.00 $0.00 0.00 $0.00 4 LF 306 $4.00 $1,224.00 0.00 $0.00 0.00 $0.00 5 SY 26390 $1.00 $26,390.00 0.00 $0.00 26,700.00 $26,700.00 6 SY 20 $10.00 $200.00 0.00 $0.00 26.00 $260.00 7 EA 1 $1,210.00 $1,210.00 0.00 $0.00 1.00 $1,210.00 8 EA 14 $154.00 $2,156.00 0.00 $0.00 14.00 $2,156.00 9 LF 359 $5.50 $1,974.50 0.00 $0.00 649.00 $3,569.50 10 TN 2480 $61.62 $152,817.60 1,835.00 $113,072.70 2,812.00 $173,275.44 11 GAL 1850 $2.75 $5,087.50 1,375.00 $3,781.25 2,150.00 $5,912.50 12 SY 20 $25.00 $500.00 0.00 $0.00 26.00 $650.00 13 LF 120 $12.10 $1,452.00 100.00 $1,210.00 100.00 $1,210.00 14 EA 2 $2,548.80 $5,097.60 0.00 $0.00 2.00 $5,097.60 15 EA 3 $550.00 $1,650.00 0.00 $0.00 3.00 $1,650.00 16 EA 3 $918.00 $2,754.00 0.00 $0.00 3.00 $2,754.00 17 EA 18 $696.60 $12,538.80 0.00 $0.00 18.00 $12,538.80 18 EA 3 $450.00 $1,350.00 5.00 $2,250.00 5.00 $2,250.00 19 EA 1 $500.00 $500.00 0.00 $0.00 1.00 $500.00 20 LF 359 $35.48 $12,737.32 0.00 $0.00 649.00 $23,026.52 21 EA 1 $2,106.00 $2,106.00 0.00 $0.00 1.00 $2,106.00 22 EA 1 $1,917.00 $1,917.00 0.00 $0.00 1.00 $1,917.00 23 CY 74 $115.00 $8,510.00 0.00 $0.00 74.00 $8,510.00 24 CY 20 $40.00 $800.00 20.00 $800.00 20.00 $800.00 25 SY 200 $5.00 $1,000.00 0.00 $0.00 0.00 $0.00 26 LF 10190 $0.25 $2,547.50 6,532.00 $1,633.00 6,532.00 $1,633.00 27 LF 240 $0.25 $60.00 120.00 $30.00 120.00 $30.00 28 EA 2 $82.50 $165.00 2.00 $165.00 2.00 $165.00 29 EA 2 $440.00 $880.00 2.00 $880.00 2.00 $880.00 30 EA 4 $1,089.00 $4,356.00 0.00 $0.00 0.00 $0.00 $278,330.82 $123,821.95 $304,801.36 1-1 SY 2650 $2.64 $6,996.00 0.00 $0.00 2,580.00 $6,811.20 1-2 CY 993 $19.36 $19,224.48 0.00 $0.00 993.00 $19,224.48 1-3 SF 100 $27.50 $2,750.00 0.00 $0.00 112.00 $3,080.00 1-4 SY 2650 $9.90 $26,235.00 0.00 $0.00 2,580.00 $25,542.00 $55,205.48 $0.00 $54,657.68 2-1 SY 440 $2.64 $1,161.60 0.00 $0.00 410.00 $1,082.40 2-2 CY 164 $19.36 $3,175.04 0.00 $0.00 164.00 $3,175.04 2-3 SF 50 $27.50 $1,375.00 0.00 $0.00 464.00 $12,760.00 2-4 SY 440 $9.90 $4,356.00 0.00 $0.00 410.00 $4,059.00 $10,067.64 $0.00 $21,076.44 TOTALS - BASE CONTRACT & ALTERNATES $343,603.94 $123,821.95 $380,535.48 CO1-1 SF 2,124 $3.10 $6,584.40 2,124.00 $6,584.40 2,124.00 $6,584.40 CO1-2 SF 2,124 $4.40 $9,345.60 2,124.00 $9,345.60 2,124.00 $9,345.60 $15,930.00 $15,930.00 $15,930.00 TOTALS - REVISED CONTRACT $359,533.94 $139,751.95 $396,465.48 CLASS 3 RIP RAP W/GEOTEXTILE FABRIC ALTERNATE NO. 1 REMOVE AND DISPOSE OF EXIST. BITUMINOUS PAVEMENT COMMON EXCAVATION (CV) (P) CONCRETE PEDESTRIAN RAMP PAVEMENT MESSAGE (GROUND IN) - TURN ARROW REMOVE AND REPLACE PVC INDUCTION LOOP DETECTORS IMPORT AND PLACE TOPSOIL (LV) SEEDING, FERTILIZER, AND WOOD FIBER BLANKET 4" EPOXY YELLOW STRIPING (STYLE VARIES) 4" EPOXY WHITE STRIPING 24" EPOXY WHITE STRIPING - STOP BAR ADJUST VALVEBOX REMOVE AND REPLACE VALVE BOX TOP SECTION CONCRETE CURB AND GUTTER (ALL TYPES) REMOVE AND REPLACE FES TRASH GUARD 8" METAL FLARED END SECTION CLASS 5 AGGREGATE SHOULDER STABLIZATION (100% CRUSHED LIMESTONE) CUT DOWN EXISTING STORM SEWER STRUCTURE ADJUST CASTING REMOVE AND REPLACE CASTING REPAIR STORM STRUCTURE INTERIOR BASE BID MOBILIZATION TYPE SP 9.5 BITUMINOUS WEARING COURSE (SPWEA330B) BITUMINOUS MATERIAL FOR TACK COAT 2360 BITUMINOUS WEAR COURSE, DRIVEWAYS TRAFFIC CONTROL BIOROLL DITCH CHECK SAWCUT PAVEMENT (ALL TYPES) MILL 1.5" OF EXIST. BITUMINOUS PAVEMENT REMOVE & DISPOSE OF EXIST. BITUMINOUS PAVEMENT (DRIVEWAYS) REMOVE AND REPLACE CONCRETE FLUME CLEAN FLARED END SECTION / CONCRETE FLUME REMOVE & DISPOSE OF CONCRETE CURB (ALL TYPES) ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE PAVE 2" BITUMINOUS PATCH SUBTOTAL - CHANGE ORDER NO. 1 CHANGE ORDER NO. 1 REMOVE AND PREP PATCH AREA BASE BID BITUMINOUS TRAIL SUBTOTAL - ALTERNATE NO. 1 ALTERNATE NO. 2 REMOVE AND DISPOSE OF EXIST. BITUMINOUS PAVEMENT COMMON EXCAVATION (CV) (P) CONCRETE PEDESTRIAN RAMP BITUMINOUS TRAIL SUBTOTAL - ALTERNATE NO. 2