HomeMy WebLinkAbout#15 - 31st St Watermain Pay Request 3 STAFF REPORT
DATE: August 17, 2021
CONSENT
AGENDA ITEM: Accept Improvements and Approve Pay Request No. 3 (Final) for the 31st
Street & Stillwater Boulevard Watermain Extension
SUBMITTED BY: Mark Scholle, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request No. 3 (Final) for the 31st Street & Stillwater Boulevard Watermain Extension? BACKGROUND: Miller Excavating, Inc. was awarded a construction contract on May 5, 2020 to complete the 31st Street & Stillwater Boulevard Watermain Extension. On September 15, 2020 the City approved Change Order No. 1 to significantly revise the watermain alignment and scope of work in order to avoid the UPRR crossing and reduce the overall project costs roughly $80,000. The change in project scope delayed the start of the work until early October, 2020. The original project contract had a required substantial completion date of October 31st, 2020 and final completion date of November 13, 2020. However, the City approved Change Order No. 2 on November 17, 2020 to revise the substantial completion date to June 17, 2021 and the final completion date to June 30, 2021. The contractor has completed the work in accordance with the contract, plans, and specifications, including all punch list items. PROPOSAL DETAILS/ANALYSIS: Miller Excavating, Inc., has submitted Partial Pay Request No. 3
(Final) in the amount of $14,161.93. The Project Engineer has prepared a Certificate of Completion indicating that all work is completed, including all punch list items, and is recommending the acceptance of the improvements and release of final retainage. Project acceptance will initiate the one-year warranty
period for the improvements. The one-year warranty will begin on August 17, 2021 and will extend through August 17, 2022. FISCAL IMPACT: The final total construction cost is $275,267.19 which is 17.2% under the original construction contract amount of $332,293.33. The project is funded by a MPCA grant agreement. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, accept the improvements and approve Pay Request No. 3 (Final) for the 31st Street & Stillwater Boulevard Watermain Extension. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to accept the improvements for the 31st Street & Stillwater Boulevard Watermain Extension
and approve Pay Request No. 3 (Final) to Miller Excavating, Inc. in the amount of $14,161.93”. ATTACHMENTS: 1. Partial Pay Estimate No. 4 (Final).
2. Certificate of Completion.
CITY OF LAKE ELMO, MN 31ST ST – STILLWATER
BL:VD WATERMAIN
EXTENSION
PROJECT NO. 2019.124
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: AUGUST 17, 2021
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: MILLER EXCAVATING
PROJECT NAME: 31ST ST – STILLWATER BOULEVARD WATERMAIN
EXTENSION
PROJECT NO.: 2019.124
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in accordance
with the Contract dated May 6, 2020. The above-mentioned improvement is hereby declared to be
complete and acceptance of this work is recommended.
DATE OF COMPLETION: August 17, 2021
Mark Scholle Reg. No. 40483
FOCUS Engineering, Inc.
THE WARRANTY PERIOD BEGINS August 17, 2021 AND ENDS August 17, 2022
8-2-21