HomeMy WebLinkAbout#03 - Special Event Permit for One Block Marathon STAFF REPORT
DATE: September 7, 2021
Consent
TO: Mayor and City Council
FROM: Julie Johnson, City Clerk
AGENDA ITEM: Special Even Permit for One Block Marathon October 16, 2021
BACKGROUND: Christ Lutheran Church has requested a special event permit for a one block
marathon on Saturday, October 16, 2021 to support local emergency food shelves. Because the
event is intended to benefit the community, the City Council is requested to waive the permit fee of $75.00.
ISSUE BEFORE COUNCIL: Should the Council approve the special event permit? PROPOSAL DETAILS/ANALYSIS: The City Council approves special event permits under
City Code Section 110.70. The code establishes standards for special events in the following areas: maximum number of people, sound equipment, sanitary facilities, security, food service, fire protection, duration of special event, and a cleanup plan. Prior to the issuance of a permit, the City Council, may impose any other conditions reasonably calculated to protect the health, safety and
welfare of persons, attendant or of the citizens of the City of Lake Elmo including, but not limited
to, restrictions on parking and vehicle access, lighting, litter and noise. This event would involve closing down small portions of city streets (30 feet) at a time but would not completely block traffic at any one time. Trash cans will be provided by the event
organizers and bathroom facilities at the church will be open for use by participants. This is the
first year the event has been held and organizers are uncertain as to the level of participation that will occur. FISCAL IMPACT: The only financial impact to the City is loss of revenue for the special
event permit if the Council chooses to waive the fee.
OPTIONS: 1) Approve the special event permit for the one block marathon 2) Approve the special event permit for the one block marathon with conditions
3) Do not approve the special event permit for the one block marathon
RECOMMENDATION: If removed from the consent agenda, staff recommends the following motion:
“Motion to approve a special event permit for the Christ Lutheran Church one block marathon event held Saturday, October 16, 2021 and waive the special event permit fee.” ATTACHMENTS:
• Special Event Permit Application