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Home My WebLink About#12 - Tamarack Farm Pay Request 2 STAFF REPORT DATE: September 21, 2021 CONSENT AGENDA ITEM: Approve Pay Request No. 2 for the Tamarack Farm Estates Street Improvements SUBMITTED BY: Mike Rusenovich, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 2 for the Tamarack Farm Estates Street Improvements? BACKGROUND: Minnesota Paving and Materials was awarded a construction contract on June 1, 2021 to complete the Tamarack Farm Estates Street Improvements. Work remains in progress with a substantial completion date of October 1, 2021 and final completion date of November 19, 2021. PROPOSAL DETAILS/ANALYSIS: Minnesota Paving and Materials has submitted Partial Pay Request No. 2 in the amount of $71,841.12. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $5,198.92. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 2 for the Tamarack Farm Estates Street Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 2 to Minnesota Paving and Materials. in the amount of $71,841.12 for the Tamarack Farm Estates Street Improvements”. ATTACHMENTS: 1. Partial Pay Estimate No. 2. PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. PERIOD OF ESTIMATE TO PROJECT OWNER:CONTRACTOR: 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 8. Previous Payments 9. Amount Due (6-7-8) *Detailed Breakdown Attached START DATE:ON SCHEDULE SUBSTANTIAL COMPLETION:X FINAL COMPLETION: ENGINEER'S CERTIFICATION:FOCUS Engineering, inc. DATE CONTRACTOR'S CERTIFICATION:CONTRACTOR DATE APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA DATE DATE BY BY YES NO The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. ENGINEER BY 7/19/2021 11/19/2021 REVISED DAYS REMAINING 123 0 84 10/1/2021 ORIGINAL DAYS CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY 2 8/27/20218/1/2021FROM TAMARACK FARM ESTATES STREET IMPROVEMENTS PROJECT NO. 2020.125 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER OMG MIDWEST DBA MN PAVING & MATERIALS 14475 QUIRAM DRIVE ROGERS, MN 55374 ATTN: COLE KIEGER, PROJECT MANAGER CONTRACT TIME TOTALS $0.00 $0.00 $71,841.12 NET CHANGE $0.00 $5,198.925.0% $26,938.30 $0.00 $103,978.34 $585,765.39 $103,978.34 No.Approval Date Amount $585,765.39 Additions Deductions $0.00 FOCUS Engineering, inc.PROJECT PAYMENT FORM Dan LoBello Digitally signed by Dan LoBelloDN: C=US, E=dan.lobello@minnpm.com, O=Minnesota Paving & Materials, CN=Dan LoBelloDate: 2021.09.10 14:42:32-05'00' PARTIAL PAY ESTIMATE NO. 2 TAMARACK FARM ESTATES STREET IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2020.125 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT SCHEDULE A - GENERAL 1 LS 1 $35,000.00 $35,000.00 0.75 $26,250.00 0.75 $26,250.00 2 LS 1 $5,000.00 $5,000.00 0.20 $1,000.00 0.20 $1,000.00 3 LF 2990 $1.00 $2,990.00 721.00 $721.00 721.00 $721.00 4 LF 130 $3.01 $391.30 25.00 $75.25 25.00 $75.25 5 EA 13 $106.05 $1,378.65 3.00 $318.15 5.00 $530.25 6 TREE 45 $250.71 $11,281.95 0.00 $0.00 60.00 $15,042.60 7 TREE 45 $200.57 $9,025.65 0.00 $0.00 55.00 $11,031.35 8 CY 441 $19.00 $8,379.00 0.00 $0.00 0.00 $0.00 9 EA 1 $0.01 $0.01 0.00 $0.00 0.00 $0.00 10 HR 26 $158.45 $4,119.70 0.00 $0.00 0.00 $0.00 11 HR 6 $147.38 $884.28 0.00 $0.00 0.00 $0.00 12 SY 173.4 $2.51 $435.23 2,600.00 $6,526.00 2,600.00 $6,526.00 13 AC 0.7 $9,710.00 $6,797.00 0.62 $6,020.20 0.62 $6,020.20 14 SY 6130 $4.50 $27,585.00 0.00 $0.00 0.00 $0.00 SCHEDULE B - STORM SEWER 15 LF 145 $10.13 $1,468.85 0.00 $0.00 0.00 $0.00 16 EA 5 $531.75 $2,658.75 0.00 $0.00 0.00 $0.00 17 EA 1 $177.25 $177.25 0.00 $0.00 0.00 $0.00 18 EA 5 $222.83 $1,114.15 0.00 $0.00 0.00 $0.00 19 EA 4 $2,582.81 $10,331.24 0.00 $0.00 0.00 $0.00 20 EA 1 $1,519.30 $1,519.30 0.00 $0.00 0.00 $0.00 21 EA 1 $303.86 $303.86 0.00 $0.00 0.00 $0.00 22 LF 20 $60.77 $1,215.40 0.00 $0.00 0.00 $0.00 23 LF 266 $55.45 $14,749.70 0.00 $0.00 0.00 $0.00 24 LF 27 $63.81 $1,722.87 0.00 $0.00 0.00 $0.00 25 EA 1 $2,476.45 $2,476.45 0.00 $0.00 0.00 $0.00 26 EA 1 $3,134.52 $3,134.52 0.00 $0.00 0.00 $0.00 27 EA 2 $3,007.91 $6,015.82 0.00 $0.00 0.00 $0.00 28 EA 2 $4,871.58 $9,743.16 0.00 $0.00 0.00 $0.00 29 EA 1 $5,464.11 $5,464.11 0.00 $0.00 0.00 $0.00 30 EA 2 $3,995.45 $7,990.90 0.00 $0.00 0.00 $0.00 31 CY 15 $177.25 $2,658.75 6.00 $1,063.50 6.00 $1,063.50 32 LF 313 $4.01 $1,255.13 0.00 $0.00 0.00 $0.00 33 CY 500 $16.97 $8,485.00 356.00 $6,041.32 356.00 $6,041.32 34 LF 200 $6.84 $1,368.00 175.00 $1,197.00 175.00 $1,197.00 SCHEDULE C - STREETS 35 EA 19 $110.31 $2,095.89 0.00 $0.00 10.00 $1,103.10 36 EA 2 $200.57 $401.14 0.00 $0.00 0.00 $0.00 37 SF 440 $16.55 $7,282.00 115.00 $1,903.25 115.00 $1,903.25 38 EA 7 $50.00 $350.00 0.00 $0.00 0.00 $0.00 39 LF 170 $4.08 $693.60 17.00 $69.36 254.00 $1,036.32 40 SY 4640 $4.20 $19,488.00 4,720.00 $19,824.00 4,720.00 $19,824.00 41 SY 272.3 $11.00 $2,995.30 158.00 $1,738.00 158.00 $1,738.00 42 SY 100.3 $11.00 $1,103.30 43.00 $473.00 43.00 $473.00 43 SY 30 $34.00 $1,020.00 8.00 $272.00 8.00 $272.00 44 EA 1 $346.02 $346.02 1.00 $346.02 1.00 $346.02 45 SY 38 $34.60 $1,314.80 15.00 $519.00 15.00 $519.00 46 LF 72 $12.91 $929.52 98.00 $1,265.18 98.00 $1,265.18 47 CY 3900 $19.00 $74,100.00 0.00 $0.00 0.00 $0.00 48 CY 2060 $25.00 $51,500.00 0.00 $0.00 0.00 $0.00 49 CY 278 $32.41 $9,009.98 0.00 $0.00 0.00 $0.00 50 RD STA 20 $96.22 $1,924.40 0.00 $0.00 0.00 $0.00 51 TN 1970 $17.86 $35,184.20 0.00 $0.00 0.00 $0.00 52 SY 279 $0.01 $2.79 0.00 $0.00 0.00 $0.00 53 TN 479.6 $84.00 $40,286.40 0.00 $0.00 0.00 $0.00 54 TN 640 $79.00 $50,560.00 0.00 $0.00 0.00 $0.00 55 GAL 290 $1.60 $464.00 0.00 $0.00 0.00 $0.00 56 LF 4000 $13.04 $52,160.00 0.00 $0.00 0.00 $0.00 57 SY 37.6 $78.22 $2,941.07 0.00 $0.00 0.00 $0.00 58 SY 32 $53.15 $1,700.80 0.00 $0.00 0.00 $0.00 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (FLUME) EROSION CONTROL BLANKET CONNECT TO EXISTING STORM SEWER CONNECT TO EXISTING CATCH BASIN CONNECT DRAINTILE TO EXISTING CATCH BASIN REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (WALK) REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (WALK) REMOVE AND DISPOSE OF EXISTING FLARED END SECTION REMOVE CATCH BASIN CASTING REMOVE AND DISPOSE OF EXISTING STORM SEWER REMOVE AND DISPOSE OF EXISTING CATCH BASIN CATCH BASIN TYPE 404 CATCH BASIN MANHOLE WITH SUMP TYPE 405 CATCH BASIN MANHOLE WITH SUMP TYPE SPECIAL CATCH BASIN MANHOLE TYPE 406 RIPRAP CLASS II TRAFFIC CONTROL SILT FENCE SEDIMENT CONTROL LOG TYPE COMPOST INLET PROTECTION CLEARING GRUBBING IMPORT AND PLACE TOPSOIL BORROW TEMPORARY ROCK CONSTRUCTION ENTRANCE SEEDING SODDING STREET SWEEPER (WITH PICKUP BROOM) EXPLORATORY DIGGING ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE BASE BID MOBILIZATION REMOVE SIGN CLEAN AND TELEVISE STORM SEWER CHANNEL AND POND EXCAVATION DITCH GRADING SALVAGE AND REINSTALL MAILBOX SALVAGE AND REINSTALL SIGN SALVAGE AND REINSTALL PAVERS REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY) COMMON EXCAVATION (P) REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAY) REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER SELECT GRANULAR BORROW (P) SUBGRADE CORRECTION SUBGRADE PREPARATION AGGREGATE BASE CLASS 6 BITUMINOUS DRIVEWAY PAVEMENT TYPE SP 9.5 WEARING COURSE MIX (2,C) TYPE SP 12.5 NON WEAR COURSE MIXTURE (2,C) BITUMINOUS MATERIAL FOR TACK COAT CONCRETE CURB AND GUTTER DESIGN B612 6" CONCRETE DRIVEWAY 5" CONCRETE WALK REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (P) SAWCUT BITUMINOUS OR CONCRETE 12" RC PIPE SEWER CLASS V 15" RC PIPE SEWER CLASS V 18" RC PIPE SEWER CLASS V 15" RC PIPE FLARED END SECTION CLASS V CATCH BASIN TYPE 402 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE 59 EA 2 $852.41 $1,704.82 0.00 $0.00 0.00 $0.00 60 SF 32 $52.15 $1,668.80 0.00 $0.00 0.00 $0.00 61 LF 1000 $21.27 $21,270.00 0.00 $0.00 0.00 $0.00 62 EA 10 $227.89 $2,278.90 0.00 $0.00 0.00 $0.00 63 SF 35.25 $30.09 $1,060.67 0.00 $0.00 0.00 $0.00 64 EA 16 $175.50 $2,808.00 0.00 $0.00 0.00 $0.00 $585,765.39 $75,622.23 $103,978.34 TOTALS - BASE CONTRACT $585,765.39 $75,622.23 $103,978.34 BASE BID FURNISH SIGN PANEL INSTALL SIGN PANELS DRAINTILE CLEANOUT CONCRETE PEDESTRIAN RAMP TRUNCATED DOME PANELS 4" PERFORATED PVC EDGE DRAIN