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Home My WebLink About#01 - 10-5-21 City Council Meeting MinutesCITY OF LAKE ELMO CITY COUNCIL MINUTES OCTOBER 5, 2021 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Cadenhead called the meeting to order at 7:00 pm. PRESENT: Mayor Charles Cadenhead and Councilmembers Katrina Beckstrom, Dale Dorschner, Jeff Holtz and Lisa McGinn. Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Planning Director Just, Fire Chief Kalis, Finance Director Magureanu and City Clerk Johnson APPROVAL OF AGENDA Item 12, “Approve Amendment #1 to Real Estate Contract with Northpoint Development,” was moved to the end of the Regular Agenda. Councilmember Holtz, seconded by Councilmember McGinn, moved TO APPROVE THE AGENDA AS AMENDED. Motion passed 5 – 0. ACCEPT MINUTES Councilmember Dorschner, seconded by Councilmember Holtz moved TO ACCEPT THE MINUTES OF THE SEPTEMBER 21, 2021 CITY COUNCIL MEETING AS PRESENTED. Motion passed 5 – 0. PUBLIC COMMENTS/INQUIRIES None PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements 3. Approve Cooperative Agreement Payment No. 4 (FINAL) for the Inwood Avenue (CSAH 13) & 5th Street Traffic Signal Improvements 4. Approve Release of Warranty Security for Inwood 3rd Addition 5. Accept Improvements and Approve Security Reduction for Boulder Ponds Senior Living Center 6. Accept Improvements and Approve Security Reduction for ISD #834 (Stillwater) Bus Facility 7. Approve Security Reduction for Boulder Ponds 1st Addition 8. Approve Security Reduction for Growing Explorers LAKE ELMO CITY COUNCIL MINUTES October 5, 2021 Page 2 of 5 9. Approve Security Reduction for Village Preserve 1st Addition 10. Approve Security Reduction for Village Preserve 2nd Addition 11. Approve Lake Olson and Demontreville Grant Request 12. Approve Amendment #1 to Real Estate Contract with Northpoint Development 13. Approve Service Contract with Youth Service Bureau Councilmember Dorschner, seconded by Councilmember Holtz, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0. ITEM 14: Public Hearing – Easement Vacation, Final PUD Plan and Final Plat - Wildflower 4th Addition Planning Director Just presented an overview of the proposed project and timeline, the requested easement vacation, findings of fact and conditions of approval. Project developer Bob Engstrom commented on the sewer service stub that would extent to the north through the established prairie. Drainage of the site was also discussed. Councilmember Holtz, seconded by Councilmember Dorschner, moved TO OPEN THE PUBLIC HEARING. Motion passed 5 – 0. Robert Eischen, 11674 Stillwater Way, commented on written questions he sent to city staff regarding a proposed trail in the new development that would border his property. Byron Neisheim, 4036 Monarch Lane, noted some neighborhood concerns have been addressed since the last meeting and objected to a new two story home being constructed in the villa area of the development. Don Place, 4010 Monarch Lane, commented on larger two story homes being constructed on villa lots. Richard Smith, 11456 Blazingstar Lane, objected to additional density and asked the City Council to stick to the original plan. Michelle Chickett, 11374 Blazingstar Lane, objected to additional density and asked the City Council to deny the easement vacation and stated the prairie is not well maintained. Councilmember Holtz, seconded by Councilmember McGinn, moved TO CLOSE THE PUBLIC HEARING. Motion passed 5 – 0. LAKE ELMO CITY COUNCIL MINUTES October 5, 2021 Page 3 of 5 Councilmember McGinn, seconded by Councilmember Dorschner, moved TO ADOPT RESOLUTION 2021-106 APPROVING THE VACATION OF DRAINAGE AND UTILITY EASEMENTS ON OUTLOTS G, H, AND I IN WILDFLOWER AT LAKE ELMO, WITH CONDITIONS BASED ON THE FINDINGS LISTED IN THE STAFF REPORT. Motion passed 5 – 0. Councilmember Dorschner, seconded by Councilmember McGinn, moved TO ADOPT RESOLUTION 2021-100 APPROVING THE FINAL PLAT AND PUD DEVELOPMENT PLANS FOR THE WILDFLOWER AT LAKE ELMO 4TH ADDITION WITH 11 CONDITIONS BASED ON THE FINDINGS LISTED IN THE STAFF REPORT. Motion passed 5 – 0. ITEM 15: 2021A Bonds Tammy Omdahl, Northland Securities, reviewed the bonding process and financing structure, and presented recommendations for 2021 bonds. Councilmember Holtz, seconded by Councilmember Beckstrom, moved TO APPROVE RESOLUTION NO. 2021-107: A RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $21,815,000 GENERAL OBLIGATION BONDS, SERIES 2021A. Motion passed 5 – 0. ITEM 16: Presentation of Feasibility Report for the 2022 Street and Utility Improvements - Accept Report and Call for Improvement Hearing City Engineer Griffin presented the project overview, project costs, proposed assessments, findings and recommendations. Councilmember Dorschner, seconded by Councilmember Holtz, moved TO APPROVE RESOLUTION NO. 2021-108, RECEIVING THE FEASIBILITY REPORT AND CALLING A PUBLIC HEARING FOR THE 2022 STREET AND UTILITY IMPROVEMENTS. Motion passed 5 – 0. ITEM 17: Purchase of Fire Engine Fire Chief Kalis presented the proposal for purchase of a new fire engine and discussed the condition of the department’s current engine. Councilmember McGinn, seconded by Councilmember Holtz, moved TO APPROVE PURCHASE OF 2021 CIP PROJECT, F-011 ENGINE 1, FROM ROSENBAUER MINNESOTA, LLC, AS WELL AS THE ASSOCIATED EQUIPMENT AND EQUIPMENT MOUNTING AT A COST NOT TO EXCEED $730,000. Motion passed 5 – 0. LAKE ELMO CITY COUNCIL MINUTES October 5, 2021 Page 4 of 5 ITEM 18: Purchase of Fire Department Brush Truck Fire Chief Kalis reviewed the proposal for purchase of a new brush truck for the Fire Department. Discussion was held concerning current market conditions and length of time anticipated for receiving the new truck. Councilmember Holtz, seconded by Councilmember McGinn, moved TO APPROVE THE PURCHASE OF 2021 CIP PROJECT F-010 BRUSH 1 2022 FORD F350 XLT AT A COST NOT TO EXCEED $68,000 AND DECLARE THE 2001 F350 XLT AS RETRIED EQUIPMENT AND APPROVE THE SALE OF RETIRED EQUIPMENT AS DETAILED IN THE CITY’S PURCHASING POLICY. Motion passed 4 - 1. (Dorschner – nay) ITEM 19: Appointment of Planning Commissioner City Administrator Handt noted that there is a vacancy on the Planning Commission for a term that expires December 31, 2022. Councilmember Holtz, seconded by Councilmember Dorschner, moved TO APPOINT THOMAS REHKAMP TO THE PLANNING COMMISSION FOR A TERM ENDING 12/31/22. Motion passed 5 – 0. ITEM 20: City Administrator Performance Review Process and Date City Administrator Handt reviewed the process used for the last performance review. Councilmember Dorschner, seconded by Councilmember Beckstrom, moved TO FOLLOW THE CITY REVIEW PROCESS AS PRESENTED AND CONDUCT THE REVIEW AFTER THE NOVEMBER 3, 2021 CITY COUNCIL MEETING. Motion passed 5 – 0. ITEM 21: Approve Amendment #1 to Real Estate Contract with Northpoint Development City Administrator Handt provided a brief overview of the proposed amendment. Councilmember Dorschner, seconded by Councilmember Holtz, moved TO APPROVE AMENDMENT #1 TO THE PURCHASE AGREEMENT WITH NORTHPOINT DEVELOPMENT. Motion passed 5 – 0. COUNCIL REPORTS Mayor Cadenhead: Councilmember Beckstrom: Councilmember Dorschner: Councilmember Holtz: Councilmember McGinn: LAKE ELMO CITY COUNCIL MINUTES October 5, 2021 Page 5 of 5 STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Update on White Bear Lake water issues, city center project bid opening, priority setting meeting for Highway 36 and introduced new Building Official John Taylor. City Clerk Johnson: Provided an update on absentee and early voting. City Attorney Sonsalla: Update on lake association request. Finance Director Magureanu: Announced 3rd quarter utility bills will be mailed out soon. Fire Chief Kalis: Noted Fire Prevention week. Meeting adjourned at 10:15 pm. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Charles Cadenhead, Mayor _______________________________ Julie Johnson, City Clerk