HomeMy WebLinkAbout#22 - Tapestry Sanitary Sewer ExtensionDATE: October 19, 2021
REGULAR
AGENDA ITEM: Approve Resolution Receiving Feasibility Report and Calling Hearing on
Improvement for the Tapestry Sanitary Sewer Extension
SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the Feasibility Report and call a public
hearing for the Tapestry Sanitary Sewer Extension to be held at the November 16, 2021 Council meeting? BACKGROUND: On July 6, 2021, the City Council authorized the preparation of a feasibility report and preliminary design services for the Tapestry Sanitary Sewer Extension project. The report was authorized in response to a petition received on June 1, 2020 from the Tapestry at Charlotte’s Grove subdivision requesting the connection to municipal sanitary sewer. There were 56 of the 65 property owners voting in favor of the petition and 2 property owners voting against the petition. The Tapestry subdivision is located outside of the Village Area Municipal Urban Service Area (MUSA) and is currently operating a private community wastewater conveyance and treatment system that serves 65 residential properties.
PROPOSAL DETAILS/ANALYSIS: A Feasibility Report has been prepared to address the extension of municipal sanitary sewer service to replace the private community wastewater treatment system for the
properties located in the Tapestry at Charlotte’s Grove subdivision. The report serves to identify the necessary improvements, the estimated project costs, and to consider the assessment of the project costs to properties benefitting from the improvements
The proposed project includes the installation of a city owned sanitary lift station, constructed near the existing community wastewater treatment facility, together with the construction of approximately 2,400 feet of 4-inch sanitary sewer forcemain. The forcemain would extend and connect to the existing 10-inch
gravity sewer system located in the adjacent Hamlet on Sunfish Lake neighborhood. The forcemain would be routed generally through HOA Outlots to avoid construction impacts and disturbance to the public streets.
The scope of this project is currently limited to the construction of the city owned lift station/forcemain improvements and would provide sewer service by receiving the discharges from the privately owned sanitary collection system. The report also recommends that before allowing the connection to the municipal sewer system, that the privately owned collection system be cleaned, televised and inspected to identify potential repairs that would be necessary to ensure that discharges are maintained within standard acceptable parameters. The report does not address the improvements or costs necessary for the city to assume ownership of the privately owned and maintained conveyance system. Furthermore, if the project proceeds to construction it will remove all future discharges to the existing community wastewater
treatment system, however, the scope of this project does not include the scope of work necessary to
decommission this system. The HOA would need to pursue this work separately from the city project as
required by any permitting agencies.
The estimated total cost for the sanitary sewer extension project is $1,682,500, including $1,089,400 for construction of the city sanitary infrastructure improvements, $260,000 for city connection fees, $123,500
in city oversize cost recovery fees, $161,525 in Met Council connection fees, and $48,000 for recommended sewer cleaning and televising costs. The Met Council fees ($161,525) would be required to be paid in full from the HOA prior to awarding a construction contract and the remaining costs and fees would be assessed against the benefitting properties. Sanitary sewer improvements are assessed at a rate of 100% of the total project costs for residential properties on a per Residential Equivalent Connection basis. The 65 residential properties are each considered “1” REC unit, therefore the preliminary assessment to each property is $23,400. Assessments for public sanitary sewer are levied over a 20-year period and charged an interest rate of 1% over the bond rate for the project.
In addition to the recommended improvements, the estimated project costs and the proposed assessments, this report addresses the project schedule, permitting requirements and the easement and right-of-way acquisition needed to implement the improvements. The feasibility report findings and recommendations
will be further presented at the meeting.
FISCAL IMPACT: The total estimated cost for the sanitary sewer extension improvements and connection fees is $1,682,500 for the Tapestry Sanitary Sewer Extension. The total project costs are
proposed to be paid in full through direct payments and special assessments in accordance with the city’s Special Assessment Policy.
RECOMMENDATION: Staff is recommending that the City Council approve a Resolution, receiving the
Feasibility Report and calling a public hearing for the Tapestry Sanitary Sewer Extension project. The
recommended motion for this action is as follows:
“Move to approve Resolution No. 2021-118, receiving the Feasibility Report and Calling a Public
Hearing for the Tapestry Sanitary Sewer Extension Project.”
ATTACHMENTS: 1. Resolution Receiving Report and Calling for Hearing on Improvements.
2. Notice of Hearing on Improvement. 3. Preliminary Assessment Roll and Exhibit. 4. Location Map
5. Proposed Improvement Exhibits. 6. Project Schedule.
Feasibility Report (available for review at City Hall).
CITY OF LAKE ELMO
WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2021-118 A RESOLUTION RECEIVING A FEASIBILITY REPORT FOR THE TAPESTRY SANITARY SEWER EXTENSION PROJECT AND CALLING HEARING ON IMPROVEMENT
WHEREAS, pursuant to City Council authorization, adopted on July 6, 2021, a feasibility report
has been prepared by FOCUS Engineering, Inc. for the Tapestry Sanitary Sewer Extension; and WHEREAS, the feasibility report recommends that benefitting properties be assessed all or a portion of the cost of the improvements pursuant to the City’s Special Assessment Policy and Minnesota Statutes, Chapter 429; and WHEREAS, the feasibility report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED, 1. That the City Council will consider the improvements in accordance with the report and the
assessments of the abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statues, Chapter 429 at an estimated total sanitary sewer improvement cost of $1,682,500 for the Tapestry at Charlottes Grove subdivision.
2. A public hearing shall be held on such proposed improvements on the 16th day of November, 2021 in the council chambers of City Hall, at or approximately after 7:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE NINETEENTH DAY OF OCTOBER, 2021. CITY OF LAKE ELMO
By: __________________________ Charles Cadenhead (Seal) Mayor
ATTEST:
________________________________ Julie Johnson City Clerk
CITY OF LAKE ELMO NOTICE OF HEARING ON IMPROVEMENT
TAPESTRY SANITARY SEWER EXTENSION Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing on Tuesday, November 16, 2021, at or approximately after 7:00 PM to consider the
making of the following improvements, pursuant to Minnesota Statutes, Sections 429.011
to 429.111: Extension of municipal sanitary sewer to the Tapestry at Charlottes Grove subdivision, including the construction of a city owned lift station and sanitary
sewer conveyance system. The project will connect to the HOA owned conveyance
system serving 65 residents in the Tapestry at Charlottes Grove subdivision. The area proposed to be assessed for these improvements include properties connected to the existing HOA conveyance and treatment system. The estimated total cost for the
sanitary sewer extension improvements and connection fees is $1,682,500. A reasonable
estimate of the impact of the assessment will be available at the hearing. Such persons as desiring to be heard with reference to the proposed improvements will be heard during this meeting.
DATED: October 19, 2021
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Charles Cadenhead, Mayor
(Published in the Stillwater Gazette on October 22, 2021 and October 29, 2021)
CITY OF LAKE ELMO, MN.
OCTOBER, 2021
TAPESTRY SANITARY SEWER EXTENSION
PRELIMINARY ASSESSMENT ROLL PAGE 1 of 1
NO. NAME PID
SANITARY
SEWER
ASSESSMENT
1 CARNEY CHAD M & KATIE L CARNEY 9906 TAPESTRY RD 9906 TAPESTRY RD LAKE ELMO MN 55042 1002921410013 $23,400
2 NIGHTINGALE MICHAEL & PAM S 9954 TAPESTRY RD 9954 TAPESTRY RD LAKE ELMO MN 55042 1002921410014 $23,400
3 METZGER GREGORY J & ANJA K 9986 TAPESTRY RD 9986 TAPESTRY RD LAKE ELMO MN 55042 1002921410015 $23,400
4 JESSE W & PAMELA M HARTLEY LIVING TRS 10010 TAPESTRY RD 10010 TAPESTRY RD LAKE ELMO MN 55042 1102921320006 $23,400
5 LESTER JOHN & LINDSAY FAHRNER TRS 10024 TAPESTRY RD 10024 TAPESTRY RD LAKE ELMO MN 55042 1102921320007 $23,400
6 ZIMICK CHRISTOPHER T & MEAGEN A ZIMICK 10042 TAPESTRY RD 10042 TAPESTRY RD LAKE ELMO MN 55042 1102921320008 $23,400
7 COX TRACI & NATHAN 10064 TAPESTRY RD 10064 TAPESTRY RD LAKE ELMO MN 55042 1102921320009 $23,400
8 SQUIRES JEREMY T & EDITE V 10080 TAPESTRY RD 10080 TAPESTRY RD LAKE ELMO MN 55042 1102921320010 $23,400
9 OSTEN DAVID W & CATHERINE H 9901 TAPESTRY GRV 9901 TAPESTRY GRV LAKE ELMO MN 55042 1002921410026 $23,400
10 HACKLEY ROBERT & SUZANNE LAJOIE 9915 TAPESTRY GRV 9915 TAPESTRY GRV LAKE ELMO MN 55042 1002921410025 $23,400
11 CARLSON NEAL J 9927 TAPESTRY GRV 9927 TAPESTRY GRV LAKE ELMO MN 55042 1002921410024 $23,400
12 HATHAWAY CHARLES D & KATHLEEN C BERNARD 9949 TAPESTRY GRV 9949 TAPESTRY GRV LAKE ELMO MN 55042 1002921410023 $23,400
13 WANAT MATT & ERIN 9971 TAPESTRY GRV 9971 TAPESTRY GRV LAKE ELMO MN 55042 1002921410022 $23,400
14 SMITHBERG JON & CHRISTINE 9997 TAPESTRY GRV 9997 TAPESTRY GRV LAKE ELMO MN 55042 1002921410021 $23,400
15 HOLMGREN LEAH M 10029 TAPESTRY GRV 10029 TAPESTRY GRV LAKE ELMO MN 55042 1102921320030 $23,400
16 BILOT DANIEL A 10114 TAPESTRY BND 10114 TAPESTRY BND LAKE ELMO MN 55042 1102921320023 $23,400
17 JOHNSON NICOLE & JOSHUA GILES 10118 TAPESTRY BND 10118 TAPESTRY BND LAKE ELMO MN 55042 1102921320024 $23,400
18 HAUGEN JONATHAN K & ALYSSA A 10138 TAPESTRY BND 10138 TAPESTRY BND LAKE ELMO MN 55042 1102921320025 $23,400
19 SULLIVAN PETER W & WENDY A 10150 TAPESTRY BND 10150 TAPESTRY BND LAKE ELMO MN 55042 1102921320026 $23,400
20 JOHNSON JEFFREY J & AMANDA S 10168 TAPESTRY BND 10168 TAPESTRY BND LAKE ELMO MN 55042 1102921320027 $23,400
21 RED DENIM FAMILY TRS 10220 TAPESTRY BND PO BOX 25066 WOODBURY MN 55125 1102921320028 $23,400
22 FOSTER SCOTT E & BONITA M 10278 TAPESTRY BND 10278 TAPESTRY BND LAKE ELMO MN 55042 1102921320011 $23,400
23 MARLENE E DYER & JEREMY J DYER TRS 10316 TAPESTRY BND 10316 TAPESTRY BND LAKE ELMO MN 55042 1102921320012 $23,400
24 FRY GREG & KRISTIN 10342 TAPESTRY BND 10342 TAPESTRY BND LAKE ELMO MN 55042 1102921320013 $23,400
25 SUZANNE SILLERS SCHWARTZ REV TRS 10356 TAPESTRY BND 10356 TAPESTRY BND LAKE ELMO MN 55042 1102921320014 $23,400
26 FISHBECK JAMIE & DOREEN 10368 TAPESTRY BND 10368 TAPESTRY BND LAKE ELMO MN 55042 1102921320015 $23,400
27 FORSBERG PAUL T & ALEXIS A 10380 TAPESTRY BND 10380 TAPESTRY BND LAKE ELMO MN 55042 1102921320016 $23,400
28 ARCO STEPHEN D & REBECCA L 10375 TAPESTRY BND 10375 TAPESTRY BND LAKE ELMO MN 55042 1102921320017 $23,400
29 WARLICK CHRISTOPHER A & ERICA D 10353 TAPESTRY BND 10375 TAPESTRY BND LAKE ELMO MN 55042 1102921320018 $23,400
30 COADY BRIAN J & NICOLE L 10325 TAPESTRY BND 10325 TAPESTRY BND LAKE ELMO MN 55042 1102921320019 $23,400
31 PETERMAN SCOTT D & KARI L 10289 TAPESTRY BND 10289 TAPESTRY BND LAKE ELMO MN 55042 1102921320020 $23,400
32 VANWYCHEN TRS 10263 TAPESTRY BND 10263 TAPESTRY BND LAKE ELMO MN 55042 1102921320021 $23,400
33 TRS AGR DONALD & MELINDA GUSTAFSON 10231 TAPESTRY BND 10231 TAPESTRY BND LAKE ELMO MN 55042 1102921320022 $23,400
34 SCOTT PAUL D & ANDREA K 10030 TAPESTRY RD 10030 TAPESTRY RD LAKE ELMO MN 55042 1102921320029 $23,400
35 PAUL C VAHLE LIVING TRS ETAL 9984 TAPESTRY RD 9984 TAPESTRY RD LAKE ELMO MN 55042 1002921410020 $23,400
36 MAGNUS SCOTT & TRACY 9958 TAPESTRY RD 9958 TAPESTRY RD LAKE ELMO MN 55042 1002921410019 $23,400
37 PIERSON WILLIAM R & MARGARET M 9936 TAPESTRY RD 9936 TAPESTRY RD LAKE ELMO MN 55042 1002921410018 $23,400
38 WHITEHEAD NICHOLAS R & MARIE E 9918 TAPESTRY RD 9918 TAPESTRY RD LAKE ELMO MN 55042 1002921410017 $23,400
39 FOOTE MARTIN J & HEATHER B 9902 TAPESTRY TRL 9902 TAPESTRY TRL LAKE ELMO MN 55042 1002921410016 $23,400
40 SCHAKEL ANDREW L & AMI L VOELTZ‐SCHAKEL 9905 TAPESTRY RD 9905 TAPESTRY RD LAKE ELMO MN 55042 1002921440014 $23,400
41 CHRISTIANSON JULIA L 9915 TAPESTRY RD 9915 TAPESTRY RD LAKE ELMO MN 55042 1002921440013 $23,400
42 BERES TIM M & DIANE M 9929 TAPESTRY RD 9929 TAPESTRY RD LAKE ELMO MN 55042 1002921440012 $23,400
43 DAHLIN BRIAN C & MARGARET C 9957 TAPESTRY RD 9957 TAPESTRY RD LAKE ELMO MN 55042 1002921440011 $23,400
44 PETERSON DAVID R & KATHARINE B H 9985 TAPESTRY RD 9985 TAPESTRY RD LAKE ELMO MN 55042 1002921440010 $23,400
45 EMILY MAZANEC LIV TRS 10011 TAPESTRY RD 10011 TAPESTRY RD LAKE ELMO MN 55042 1102921330024 $23,400
46 ABRAMS JAMES E & AMY A 10037 TAPESTRY RD 10037 TAPESTRY RD LAKE ELMO MN 55042 1102921330023 $23,400
47 BENNETT MICHAEL K & ALLISON M 10059 TAPESTRY RD 10059 TAPESTRY RD LAKE ELMO MN 55042 1102921330022 $23,400
48 LOZANO ALLISON L 10071 TAPESTRY RD 10071 TAPESTRY RD LAKE ELMO MN 55042 1102921330021 $23,400
49 HAYUNGS JESSICA L & MICHAEL 10095 TAPESTRY RD 10095 TAPESTRY RD LAKE ELMO MN 55042 1102921330004 $23,400
50 LIGTENBERG KEVIN L & CHARLINE C 10125 TAPESTRY RD 10125 TAPESTRY RD LAKE ELMO MN 55042 1102921330005 $23,400
51 FREDENBERG LIV TRS 10159 TAPESTRY RD 10159 TAPESTRY RD LAKE ELMO MN 55042 1102921330006 $23,400
52 ELIZABETH B GERMAINE TRS 10191 TAPESTRY RD 10191 TAPESTRY RD LAKE ELMO MN 55042 1102921330007 $23,400
53 STANG LAWRENCE J & KAREN 10225 TAPESTRY HL 10225 TAPESTRY HL LAKE ELMO MN 55042 1102921330008 $23,400
54 COX ERIC & ELIZABETH 10206 TAPESTRY HL 10206 TAPESTRY HL LAKE ELMO MN 55042 1102921330009 $23,400
55 REISTAD CHRISTOPHER A & CYNTHIA J S 10178 TAPESTRY HL 10178 TAPESTRY HL LAKE ELMO MN 55042 1102921330010 $23,400
56 LOEHR TRICIA A AND PATRICK M EVELAND 10144 TAPESTRY HL 10144 TAPESTRY HL LAKE ELMO MN 55042 1102921330011 $23,400
57 MEYER ERIK A & ANNE W 10100 TAPESTRY HL 10100 TAPESTRY HL LAKE ELMO MN 55042 1102921330012 $23,400
58 SKUBIC MARK A 10057 TAPESTRY HL 10057 TAPESTRY HL LAKE ELMO MN 55042 1102921330020 $23,400
59 PALMER DAVID J & MELISSA L 10069 TAPESTRY HL 10069 TAPESTRY HL LAKE ELMO MN 55042 1102921330019 $23,400
60 NYGARD MARNI & GREG 10073 TAPESTRY HL 10073 TAPESTRY HL LAKE ELMO MN 55042 1102921330018 $23,400
61 BENSON DAVID J & KRISTYN M BENSON 10079 TAPESTRY HL 10079 TAPESTRY HL LAKE ELMO MN 55042 1102921330017 $23,400
62 KENADY JEANNE & BRIAN 10085 TAPESTRY HL 10085 TAPESTRY HL LAKE ELMO MN 55042 1102921330016 $23,400
63 SANDS SEAN & KRISTA 10097 TAPESTRY HL 10097 TAPESTRY HL LAKE ELMO MN 55042 1102921330015 $23,400
64 BAILEY RONALD C & DONNA J 10115 TAPESTRY HL 10115 TAPESTRY HL LAKE ELMO MN 55042 1102921330014 $23,400
65 GRANDT MICHAEL ALAN & CARRIE ELAINE 10149 TAPESTRY HL 10149 TAPESTRY HL LAKE ELMO MN 55042 1102921330013 $23,400
TOTAL $1,521,000
ADDRESS MAILING ADDRESS
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H:\LKELMN\0N1125011\CAD\C3D\FIGR- Site Location Plan.dwg 10/8/2021 9:29:06 AMR
Tapestry Sanitary Sewer Extension
Lake Elmo, MN
Figure 1: Site Location Plan
October 2021
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H:\LKELMN\0N1125011\CAD\C3D\FIGR- Lift Station Location.dwg 10/8/2021 9:22:17 AMR
Tapestry Sanitary Sewer Extension
Lake Elmo, MN
Figure 2: Lift Station Location
October 2021
PROJECT SCHEDULE
CITY OF LAKE ELMO
TAPESTRY SANITARY SEWER EXTENSION IMPROVEMENTS
PROJECT NO. 2020.119
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
JUNE 1, 2020 City received Petition for Public Sanitary Sewer.
JULY 6, 2021 Council orders preparation of Feasibility Report and Design Phase Services.
OCTOBER 19, 2021 Presentation of Feasibility Report. Council accepts Report and calls for
Improvement Hearing.
NOVEMBER 16, 2021 Public Improvement Hearing. Council Orders the Improvement.
FEBRUARY 15, 2022 Council approves Plans and Specifications and orders Advertisement for Bids.
MARCH 16, 2022 Project Bid Date: Receive contractor bids.
APRIL 5, 2022 Council accepts Bids and awards Contract.
APRIL/MAY, 2022 Conduct Pre‐Construction Meeting and issue Notice to Proceed.
OCTOBER 14, 2022 Substantial Completion.
NOVEMBER 25, 2022 Final Completion.
*Final Assessment Hearing Schedule TBD