HomeMy WebLinkAbout#12 - Award Bid for City Center Project
DATE: November 3, 2021
REGULAR
AGENDA ITEM: Award Bids for New City Center and Public Works Building
SUBMITTED BY: Kristina Handt, City Administrator
BACKGROUND: At the September 7th meeting, Council authorized the advertisement for bids for the new city center and public works addition. Bids were opened on October 5th, 2021. ISSUE BEFORE COUNCIL: Who should the council award the bids to for the new city center and public works addition?
PROPOSAL: Included in your packet is a resolution prepared by H+U and reviewed by the city attorney which includes a list of the bidders and the low bidder in each category. Some of the bids are crossed out because those bidder withdrew their bids due to errors. There were two categories that we
did not receive bids on-painting and overheard doors. H+U will get quotes if under the $175,000 public bid threshold or rebid if not. The mayor and clerk are authorized to enter into contracts with the low bidder. The deposits will be returned except to the low bidders and the next bidder until a contract is executed. The resolution authorizes the City Administrator to approve any and all payments related to inspection of the project. Lastly, the resolution authorizes the City
Administrator to execute an Assignment of Trade Contract with H+U that establishes a Guaranteed Maximum Price of $13,402,787 for the construction costs. Furnishings, fixtures and equipment (FFE) costs are not included as they will be handled separately. Most of the items totally about $335,000 will be provided through a state contract
with Intereum once we get closer to the end of the project. There are about $75,000 in items staff will procure such as exercise equipment, vending machines, fire dept. equipment, trash and recycling bins, etc. We will follow the city purchasing policy for those items. FISCAL IMPACT: As noted the Guaranteed Maximum Price is $13,402,787. This is only the construction items overseen by H+U. With all of the soft costs, FFE, contingencies, etc., the cost is $15,727,941. This includes the $99,000 we still hope to get from the Ramsey Washington Cable Commission. The all in cost has been provided for in the 2021A bonds (next item on the agenda). OPTION: 1) Approve Resolution No 2021-120 2) Amend and then Approve Resolution No 2021-120 3) Do not approve Resolution No 2021-120
RECOMMENDATION:
“Motion to approve Resolution No 2021-120, A Resolution Accepting Bids and Awarding
Contracts for the New City Center and Public Works Addition.” ATTACHMENTS:
• Resolution No 2021-120
• Exhibit A
• Exhibit B
• Exhibit C
• Exhibit D
City of Lake Elmo, MN Resolution No. 2021-120
A Resolution Accepting Bids and Awarding the Contract For the
New City Center and Public Works Addition
1
WHEREAS, pursuant to an approved motion to move forward with design and bidding for a new City Center and Public Works Addition by the Lake Elmo City Council during the September 7th, 2021 City Council meeting, and
WHEREAS, the advertisement for bids was published on September 24th and October 1st, 2021 in the Stillwater Gazette and
WHEREAS, bids were received, opened, and tabulated according to the law, and the following bids were
received complying with the advertisement on October 5th, 2021:
Contract # - Description
Contractor Name
Contract #0330 - Cast-In-Place Concrete & Masonry
Axel H. Ohman, Inc.$428,316.00 $240,000.00 $668,316.00 $668,316.00
B&D, LLC $437,100.00 $369,440.00 $806,540.00 $806,540.00
Contract #0341 - Structural Precast Concrete
Wells $333,704.00 $1,422,295.00 $1,755,999.00 $1,755,999.00
Contract #0510 - Structural Steel - Erection
A.M.E. Construction Corp $93,400.00 $93,400.00 $93,400.00
High Five Erectors II, Inc.$153,210.00 $153,210.00 $153,210.00
Sowles Co.$169,500.00 $169,500.00 $169,500.00
Amerect Inc.$187,900.00 $187,900.00 $187,900.00
Contract #0512 - Structural Steel - Supply
Construction Systems, Inc.$485,000.00 $485,000.00 $485,000.00
American Structural Metals $488,936.00 $488,936.00 $488,936.00
Contract #0610 - Carpentry & GC
Ebert Inc dba Ebert Construction $459,000.00 $568,000.00 $1,027,000.00 $1,027,000.00
Schreiber Mullaney Construction $463,890.00 $582,890.00 $1,046,780.00 $1,046,780.00
Meisinger Construction Company, Inc.$550,500.00 $500,000.00 $1,050,500.00 $1,050,500.00
Rochon Corporation $659,000.00 $549,000.00 $1,208,000.00 $1,208,000.00
Kellington Construction, Inc.$507,000.00 $726,000.00 $1,233,000.00 $1,233,000.00
Lift Bridge Builders, Inc.$636,980.00 $643,020.00 $1,280,000.00 $1,280,000.00
Total Bid w/ AlternatesAlt. #1 - MaterialsAlt. #1 - LaborCombined TotalMaterial BidLabor & Equipment Bid
Resolution No. 2021-120
2
Contract # - Description
Contractor Name
Total Bid w/ AlternatesAlt. #1 - MaterialsAlt. #1 - LaborCombined TotalMaterial BidLabor & Equipment Bid
Contract #0750 - Roofing & Metal Panels
Palmer West Construction Company, Inc.$614,800.00 $498,500.00 $1,113,300.00 $1,113,300.00
Contract #0790 - Caulking & Firestopping
Carciofini Company $54,050.00 $18,300.00 $72,350.00 $72,350.00
The Caulkers Co.$72,000.00 $18,000.00 $90,000.00 $90,000.00
Contract #0810 - Doors/Frames & Hardware - Supply
Twin City Hardware $171,697.00 $171,697.00 $171,697.00
Contract #0833 - Coiling Doors & Rolling Grilles
No Bids Received $0.00 $0.00
Contract #0840 - Aluminum Entrances/Storefronts/Windows & Glazing
Envision Glass, Inc.$69,590.00 $199,650.00 $269,240.00 $269,240.00
Empirehouse, Inc.$78,450.00 $321,960.00 $400,410.00 $400,410.00
Capital City Glass Inc.$81,795.00 $332,770.00 $414,565.00 $414,565.00
Contract #0920 - Drywall/Plaster & Fireproofing
Commercial Drywall, Inc.$314,360.00 $229,410.00 $543,770.00 $543,770.00
RTL Construction $339,969.00 $213,000.00 $552,969.00 $552,969.00
Mulcahy Nickolaus $560,400.00 $238,000.00 $798,400.00 $798,400.00
Contract #0930 - Tile
Advance Terrazzo & Tile Co. Inc. $86,880.00 $68,100.00 $154,980.00 $154,980.00
MCI, Inc. $70,300.00 $94,700.00 $165,000.00 $165,000.00
Acoustic Associates $70,000.00 $100,000.00 $170,000.00 $170,000.00
Blackhawk Tile & Stone, Inc. $135,615.00 $75,000.00 $210,615.00 $210,615.00
Grazzini Brothers & Company $153,760.00 $65,700.00 $219,460.00 $219,460.00
Contract #0950 Acoustical Ceilings & Panels
Acoustic Associates $51,000.00 $75,000.00 $126,000.00 $126,000.00
Sonus Interiors, Inc. $67,000.00 $79,800.00 $146,800.00 $146,800.00
Contract #0965 - Resilient Flooring & Carpet
Commercial Flooring Services, LLC $41,010.00 $90,930.00 $131,940.00 $131,940.00
Arnquist Carpets Plus $33,700.00 $105,900.00 $139,600.00 $139,600.00
MCI, Inc. $34,300.00 $109,700.00 $144,000.00 $144,000.00
Grazzini Brothers & Company $34,165.00 $112,310.00 $146,475.00 $146,475.00
Resolution No. 2021-120
3
Contract # - DescriptionContractor Name
Total Bid w/ AlternatesAlt. #1 - MaterialsAlt. #1 - LaborCombined TotalMaterial BidLabor & Equipment Bid
Contract #0990 - Painting
No Bids Received $0.00 $0.00
Contract #1420 - Conveying Equipment
Schindler Elevator $35,260.00 $46,740.00 $82,000.00 $82,000.00
Contract #2100 - Fire Protection
NOVA Fire Protection, Inc. $55,395.00 $57,520.00 $112,915.00 $112,915.00
Breth-Zenzen Fire Protection $73,150.00 $59,000.00 $132,150.00 $132,150.00
Viking Automatic Sprinkler Co. $54,390.00 $78,460.00 $132,850.00 $132,850.00
Dynamic Fire Protection $62,443.00 $81,137.00 $143,580.00 $143,580.00
Summit Fire Protection $103,300.00 $56,500.00 $159,800.00 $159,800.00
International Fire Protection $96,000.00 $71,000.00 $167,000.00 $167,000.00
Nassef Mechanical Contractors Inc. $128,330.00 $43,630.00 $171,960.00 $171,960.00
Contract #2200 - Plumbing & HVAC Piping
Weidner Plumbing and Heating Co. $415,900.00 $314,500.00 $730,400.00 $80,100.00 $107,200.00 $917,700.00
Peterson Sheet Metal $363,000.00 $491,000.00 $854,000.00 $70,000.00 $135,000.00 $1,059,000.00
RJ Mechanical $418,500.00 $445,650.00 $864,150.00 $62,850.00 $112,400.00 $1,039,400.00
Davis Mechanical Systems Inc. $485,000.00 $395,000.00 $880,000.00 $95,500.00 $48,190.00 $1,023,690.00
Northland Mechanical Contractors, Inc.$586,600.00 $327,800.00 $914,400.00 $106,800.00 $94,700.00 $1,115,900.00 p NAC Mechanical and Electrical Services $580,700.00 $345,000.00 $925,700.00 $94,200.00 $93,500.00 $1,113,400.00
Nassef Mechanical Contractors Inc. $543,918.00 $408,791.00 $952,709.00 $73,356.00 $124,130.00 $1,150,195.00
Contract #2300 - HVAC & Ventilation
St Cloud Refrigeration, Inc. dba SCR, Inc.$300,000.00 $662,000.00 $962,000.00 $5,300.00 $1,700.00 $969,000.00
Weidner Plumbing and Heating Co. $418,000.00 $606,200.00 $1,024,200.00 $12,000.00 $5,800.00 $1,042,000.00
Northland Mechanical Contractors, Inc.$462,100.00 $601,400.00 $1,063,500.00 $5,900.00 $1,700.00 $1,071,100.00
Thelen Heating & Roofing, Inc.$488,800.00 $630,000.00 $1,118,800.00 $6,200.00 $2,000.00 $1,127,000.00
Nassef Mechanical Contractors Inc. $523,260.00 $629,650.00 $1,152,910.00 $0.00 $0.00 $1,152,910.00
Peterson Sheet Metal $493,000.00 $697,000.00 $1,190,000.00 $2,500.00 $0.00 $1,192,500.00o t e Co po at o dba
NAC Mechanical and Electrical
Services $615,000.00 $628,000.00 $1,243,000.00 $2,000.00 $2,000.00 $1,247,000.00
Metro Sheet Metal, Inc. $673,970.00 $630,600.00 $1,304,570.00 $9,800.00 $2,000.00 $1,316,370.00
Contract #2600 - Electrical/Communications/Fire Alarm
Vinco, Inc. $646,070.00 $808,100.00 $1,454,170.00 $0.00 $0.00 $1,454,170.00
Laketown Electric Corporation $581,660.00 $1,040,000.00 $1,621,660.00 $3,500.00 $2,500.00 $1,627,660.00
B&B Electric Inc. $620,000.00 $1,030,000.00 $1,650,000.00 $3,000.00 $2,700.00 $1,655,700.00 p NAC Mechanical and Electrical Services $800,000.00 $860,000.00 $1,660,000.00 $4,800.00 $1,700.00 $1,666,500.00
Gunnar Electric, Inc. $712,650.00 $1,174,000.00 $1,886,650.00 $4,535.00 $18,750.00 $1,909,935.00
Resolution No. 2021-120
4
Contract # - DescriptionContractor Name
Total Bid w/ AlternatesAlt. #1 - MaterialsAlt. #1 - LaborCombined TotalMaterial BidLabor & Equipment Bid
Contract #3100 - Earthwork & Site Utilities
Park Construction Company $366,400.00 $209,390.00 $575,790.00 $0.00 $0.00 $575,790.00
Jacon LLC $395,230.00 $187,726.00 $582,956.00 $1,000.00 $0.00 $583,956.00
Veit & Company, Inc. $434,800.00 $183,400.00 $618,200.00 $0.00 $0.00 $618,200.00
Max Steininger, Inc. $639,700.00 $90,000.00 $729,700.00 $0.00 $0.00 $729,700.00
Frattalone Companies, Inc. $573,064.00 $159,420.00 $732,484.00 $0.00 $0.00 $732,484.00
Peterson Companies, Inc. $621,500.00 $180,000.00 $801,500.00 $0.00 $0.00 $801,500.00
G Urban Companies Inc. $484,500.00 $484,500.00 $969,000.00 $0.00 $0.00 $969,000.00
Contract #3210 - Asphalt Paving/Curbs/Exterior Concrete
Ebert Inc dba Ebert Construction $136,566.00 $180,634.00 $317,200.00 $4,000.00 $10,000.00 $331,200.00
Minnesota Paving & Materials $179,500.00 $140,070.00 $319,570.00 $0.00 $0.00 $319,570.00
T.A. Schifsky & Sons, Inc. $183,000.00 $190,000.00 $373,000.00 $0.00 $0.00 $373,000.00
G Urban Companies Inc. $217,500.00 $217,500.00 $435,000.00 $6,000.00 $6,000.00 $447,000.00
McNamara Contracting Inc. $175,000.00 $284,000.00 $459,000.00 $0.00 $0.00 $459,000.00
Contract #3290 - Landscaping
Margolis Company $37,780.00 $37,175.00 $74,955.00 $74,955.00
Hoffman & McNamara Co. $83,490.00 $61,140.00 $144,630.00 $144,630.00
Autumn Ridge Landscaping Inc. $78,151.00 $84,664.00 $162,815.00 $162,815.00
Peterson Companies, Inc. $90,407.00 $84,086.00 $174,493.00 $174,493.00
G Urban Companies Inc. $94,000.00 $94,000.00 $188,000.00 $188,000.00
Resolution No. 2021-120
5
WHEREAS, the City Council has chosen to reject all Bid Alternates, and WHEREAS, it appears that the lowest responsive, responsible bidders based on the base bid are the
following:
Total Base Trade Contract Bids: $11,754,594, not including fees, general conditions, contingencies, etc.; which includes budgetary quotes for contracts #0833 and #0990, which did not receive any bids. WHEREAS, no bids were received for contracts #0833 and #0990 labor or materials, the City Council
authorizes H+U Construction to solicit quotes from qualified contractors for the work of these contracts, pursuant to Minnesota Uniform Municipal Contracting law. The Guaranteed Maximum Price includes costs for these trade contracts, based on preliminary quotes that were received after the bid opening.
CONTRACT
#APPARENT LOW BIDDER BASE BID
0330 Cast-In Place Concrete & Masonry (Labor)Axel Ohman $428,316
0330 Cast-In Place Concrete & Masonry (Material)Axel Ohman $240,000
0341 Structural Precast Concrete (Labor)Wells $333,704
0341 Structural Precast Concrete (Material)Wells $1,422,295
0510 Structural Steel – Erection (Labor)AME $93,400
0512 Structural Steel - Supply (Material)Construction Systems $485,000
0610 Carpentry & GC (Labor + Material)Ebert $459,000
0610 Carpentry & GC (Labor + Material)Ebert $568,000
0750 Palmer West $614,800
0750 Roofing & Metal Panels (Material)Palmer West $498,500
0790 Carciofini $54,050
0790 Caulking & Firestopping (Material)Carciofini $18,300
0810 Twin City Hardware $171,697
0833 TBD (no bids received)$175,000
0833 Coiling Doors & Rolling Grilles (Material)TBD (no bids received)$175,000
0840 Empirehouse, Inc.$78,450
0840 Entrances/Storefronts/Windows/Glazing (Material)Empirehouse, Inc.$321,960
0920 Commercial Drywall $314,360
0920 Drywall/Plaster & Fireproofing (Material)Commercial Drywall $229,410
0930 Advanced Terrazzo and Tile $86,880
0930 Tile (Material)Advanced Terrazzo and Tile $68,100
0950 Acoustic Associates $51,000
0950 Acoustical Ceilings & Panels (Material)Acoustic Associates $75,000
0965 Commercial Flooring $41,010
0965 Resilient Flooring & Carpet (Material)Commercial Flooring $90,930
0990 TBD (no bids received)$128,196
0990 TBD (no bids received)$29,531
1420 Schindler $35,260
1420 Schindler $46,740
2100 Nova $55,395
2100 Nova $57,520
2200 Peterson Sheet Metal $363,000
2200 Peterson Sheet Metal $491,000
2300 St. Cloud Refrigeration $300,000
2300 St. Cloud Refrigeration $662,000
2600 Vinco $646,070
2600 Vinco $808,100
3100 Park Construction $366,400
3100 Park Construction $209,390
3210 Ebert $136,566
3210 Asphalt Paving/Curbs/Exterior Concrete (Material)Ebert $180,634
3290 Hoffman & McNamara Co. $83,490
3290 Hoffman & McNamara Co. $61,140
CONTRACT DESCRIPTION
Tile (Labor)
Drywall/Plaster & Fireproofing (Labor)
Roofing & Metal Panels (Labor)
Resilient Flooring & Carpet (Labor)
Painting (Labor)
Landscaping & Fencing (Labor)
Acoustical Ceilings & Panels (Labor)
Conveying Equipment (Labor)
Fire Protection (Labor)
Plumbing & HVAC Piping (Labor)
HVAC & Ventilation (Labor)
Electrical/Communications/Fire Alarm (Labor)
Earthwork & Site Utilities (Labor)
Asphalt Paving/Curbs/Exterior Concrete (Labor)
Caulking & Firestopping (Labor)
Coiling Doors & Rolling Grilles (Labor)
Doors/Frames & Hardware (Material)
Entrances/Storefronts/Windows/Glazing (Labor)
Painting (Material)
Conveying Equipment (Material)
Fire Protection (Material)
Plumbing & HVAC Piping (Material)
HVAC & Ventilation (Material)
Electrical/Communications/Fire Alarm (Material)
Earthwork & Site Utilities (Material)
Landscaping & Fencing (Material)
Resolution No. 2021-120
6
NOW THEREFORE, the council authorizes the City Administrator to execute agreements for the aforementioned trade contracts and the assignment of trade contracts, transferring responsibilities of the trade contract to H+U Construction.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO MINNESOTA THAT: 1. The City Council accepts all bid submissions which were received in compliance with the advertisement.
2. The City Council authorizes the awards to the following contractors as lowest responsible, responsive bidders:
3. The Mayor and City Clerk are hereby authorized and directed to enter into the contract with aforementioned companies in the name of the City of Lake Elmo for the new City Center and
CONTRACT
#APPARENT LOW BIDDER BASE BID
0330 Cast-In Place Concrete & Masonry (Labor)Axel Ohman $428,316
0330 Cast-In Place Concrete & Masonry (Material)Axel Ohman $240,000
0341 Structural Precast Concrete (Labor)Wells $333,704
0341 Structural Precast Concrete (Material)Wells $1,422,295
0510 Structural Steel – Erection (Labor)AME $93,400
0512 Structural Steel - Supply (Material)Construction Systems $485,000
0610 Carpentry & GC (Labor + Material)Ebert $459,000
0610 Carpentry & GC (Labor + Material)Ebert $568,000
0750 Palmer West $614,800
0750 Roofing & Metal Panels (Material)Palmer West $498,500
0790 Carciofini $54,050
0790 Caulking & Firestopping (Material)Carciofini $18,300
0810 Twin City Hardware $171,697
0833 TBD (no bids received)$175,000
0833 Coiling Doors & Rolling Grilles (Material)TBD (no bids received)$175,000
0840 Empirehouse, Inc.$78,450
0840 Entrances/Storefronts/Windows/Glazing (Material)Empirehouse, Inc.$321,960
0920 Commercial Drywall $314,360
0920 Drywall/Plaster & Fireproofing (Material)Commercial Drywall $229,410
0930 Advanced Terrazzo and Tile $86,880
0930 Tile (Material)Advanced Terrazzo and Tile $68,100
0950 Acoustic Associates $51,000
0950 Acoustical Ceilings & Panels (Material)Acoustic Associates $75,000
0965 Commercial Flooring $41,010
0965 Resilient Flooring & Carpet (Material)Commercial Flooring $90,930
0990 TBD (no bids received)$128,196
0990 TBD (no bids received)$29,531
1420 Schindler $35,260
1420 Schindler $46,740
2100 Nova $55,395
2100 Nova $57,520
2200 Peterson Sheet Metal $363,000
2200 Peterson Sheet Metal $491,000
2300 St. Cloud Refrigeration $300,000
2300 St. Cloud Refrigeration $662,000
2600 Vinco $646,070
2600 Vinco $808,100
3100 Park Construction $366,400
3100 Park Construction $209,390
3210 Ebert $136,566
3210 Asphalt Paving/Curbs/Exterior Concrete (Material)Ebert $180,634
3290 Hoffman & McNamara Co. $83,490
3290 Hoffman & McNamara Co. $61,140
CONTRACT DESCRIPTION
Tile (Labor)
Drywall/Plaster & Fireproofing (Labor)
Roofing & Metal Panels (Labor)
Resilient Flooring & Carpet (Labor)
Painting (Labor)
Landscaping & Fencing (Labor)
Acoustical Ceilings & Panels (Labor)
Conveying Equipment (Labor)
Fire Protection (Labor)
Plumbing & HVAC Piping (Labor)
HVAC & Ventilation (Labor)
Electrical/Communications/Fire Alarm (Labor)
Earthwork & Site Utilities (Labor)
Asphalt Paving/Curbs/Exterior Concrete (Labor)
Caulking & Firestopping (Labor)
Coiling Doors & Rolling Grilles (Labor)
Doors/Frames & Hardware (Material)
Entrances/Storefronts/Windows/Glazing (Labor)
Painting (Material)
Conveying Equipment (Material)
Fire Protection (Material)
Plumbing & HVAC Piping (Material)
HVAC & Ventilation (Material)
Electrical/Communications/Fire Alarm (Material)
Earthwork & Site Utilities (Material)
Landscaping & Fencing (Material)
Resolution No. 2021-120
7
Public Works Addition, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Administrator.
4. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed.
5. The City Administrator is authorized to approve all necessary payments for any and all inspections associated with the new City Center and Public Works Addition.
6. The City Council authorizes the City Administrator to execute Assignment of Trade Contract, assigning certain rights under the Trade Contract and retaining certain rights under the Trade Contract and Construction Manager is accepting and assuming those rights and obligations for the defined work under the Trade Contract. The Assignment of Trade Contracts will assign the Contracts approved above to H+U Construction and execute an amendment to the existing AIA A133-2009 Construction Manager contract that establishes a Guaranteed Maximum Price of $13,402,787 for the construction of the new City Center and Public Works Addition.
Adopted this 3rd of November 2021 by the Lake Elmo City Council.
Motion by: ___________________, Seconded by: ______________________ VOTE: Dorschner ________
McGinn _________
Holtz _________
Beckstrom _________
Attest: _____________________________ Signed: _________________________ Julie Johnson, City Clerk Charles Cadenhead, Mayor