HomeMy WebLinkAbout#17 - Tamarack Farms Change Order 1DATE: December 7, 2021
CONSENT
AGENDA ITEM: Approve Change Order No. 1 for the Tamarack Farm Estates Street
Improvements
SUBMITTED BY: Mike Rusenovich, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Change Order No. 1 for the Tamarack
Farm Estates Street Improvements? BACKGROUND: Minnesota Paving and Materials was awarded a construction contract on June 1, 2021 to complete the Tamarack Farm Estates Street Improvements. Construction is substantially complete. PROPOSAL DETAILS/ANALYSIS: Staff has requested Change Order No 1 to revise the substantial completion date from October 1, 2021 to October 29, 2021 and revise the final completion requirements to extend the due date of final paperwork from November 19, 2021 to December 31, 2021. This change order has been prepared to account for material supply issues outside of the contractor’s control. Minnesota Paving and Materials ordered precast concrete storm sewer pipes and structures with an original delivery date of 8/2/2021. Due to an industrywide material shortage, precast concrete storm sewer components were
not delivered until August 30th. This change order also provides an additional $356.50 to the contract for a native seed mix used to restore
stormwater management areas. Following project bidding, additional grading work was added to the project to meet Valley Branch Watershed District requirements. The additional grading was located in an Outlot managed by the Minnesota Land Trust. The Trust requested a native seed mix be used for restoration.
FISCAL IMPACT: This change order will increase the contract in the amount of $356.50, bringing the revised construction contract to $586,121.89. With this change order, the project remains within authorized project budget and contingencies. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Change Order No. 1 for the Tamarack Farm Estates Street Improvements. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to approve Change Order No. 1 for the Tamarack Farm Estates Street Improvement Project, thereby revising the substantial completion date from October 1, 2021 to October 29, 2021 and revising the final completion requirements to extend the due date of final paperwork from November 19, 2021
to December 31, 2021; and increasing the contract amount by $356.50”.
ATTACHMENTS: 1. Change Order No. 1.
CONTRACTCHANGEORDERFORM
CHANGEORDERNO. DATE:
TO:
UNIT
AC
AmountofOriginalContract $
SumofAdditions/Deductionsapprovedtodate $
ContractAmounttodate $
AmountofthisChangeOrder(ADD)(DEDUCT)(NOCHANGE)$
RevisedContractAmount $
TheContractPeriodforCompletionwillbe(UNCHANGED)(INCREASED)(DECREASED)days
APPROVEDBYENGINEER:FOCUSEngineering,inc.APPROVEDBYCONTRACTOR
DATE DATE
APPROVEDBYOWNER:CITYOFLAKEELMO,MINNESOTA
DATE DATE
42
ThisDocumentwillbecomeasupplementtotheContractandallprovisionswillapplyhereto.TheContractDocumentsaremodifiedas
followsuponexecutionofthisChangeOrder.
BYENGINEER
585,765.39
0.00
585,765.39
356.50
586,121.89
INCREASE/(DECREASE)
$356.50CO1Ͳ1$575.000.62
OMGMidwestDBAMNPaving&Materials,14475QuiramDrive,Rogers,MN55374
TAMARACKFARMESTATESSTREETIMPROVEMENTS
PROJECTNO.2020.125
1 December7,2021
MNDOTSEEDMIX35Ͳ641
ITEM
NETCONTRACTCHANGE $356.50
CITYOFLAKEELMO,MINNESOTA
BYBY
CHANGEORDERDESCRIPTION/JUSTIFICATION:
ThischangeorderisbeingprocessedatthedirectionoftheCitytoamendtheContractasfollows:
1)Reviseoutlotgradingseeding.Anativeseedmixwasusedtorestoretheoutlotgradingareaperrecommendationfrom
theMinnesotaLandTrust.
2)RevisethesubstantialcompletiondatefromOctober1,2021toOctober29,2021.Additionaltimewasrequesteddueto
stormsewermaterialdelays.
3)RevisethefinalcompletionrequirementstoextendtheduedateforfinaldocumentationfromNovember19,2021to
December31,2021.Additionaltimewasrequestedduetostormsewermaterialdelays.
Attachments(listdocumentssupportingchange):
DESCRIPTIONOFPAYITEM QTY UNITPRICE
FOCUSEngineering,inc.CHANGEORDERFORM
Dan LoBello Digitally signed by Dan LoBelloDN: C=US, E=dan.lobello@minnpm.com, O=Minnesota Paving & Materials, CN=Dan LoBelloDate: 2021.11.30 14:53:09-06'00'
CHANGE ORDER NO. 1
TAMARACK FARM ESTATES STREET IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2020.125
QUANTITY UNIT PRICE AMOUNT
CO1‐1 AC 0.62 $575.00 $356.50
TOTALS ‐ CHANGE ORDER NO. 1 $356.50
DESCRIPTION / JUSTIFICATIONITEM DESCRIPTION OF PAY ITEM UNIT CHANGE ORDER
MNDOT SEED MIX 35‐641 Native seed mix used to restore the outlot area after grading