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Home My WebLink About#19 - Tamarack Farms Pay Req 5DATE: December 7, 2021 CONSENT AGENDA ITEM: Accept Improvements and Approve Pay Request No. 5 (Final) for the Tamarack Farm Estates Street Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Mike Rusenovich, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request No. 5 (Final) for the Tamarack Farm Estates Improvements? BACKGROUND: Minnesota Paving and Materials was awarded a construction contract on June 1, 2021 to complete the Tamarack Farm Estates Street Improvements. The contractor has completed the work in accordance with the contract, plans, and specifications, including all punch list items. PROPOSAL DETAILS/ANALYSIS: Minnesota Paving and Materials has submitted Partial Pay Request No. 5 (Final) in the amount of $27,546.92. The Project Engineer has prepared a Certificate of Completion indicating that all work is completed, including all punch list items, and is recommending the acceptance of the improvements and release of final retainage. Project acceptance will initiate the one-year warranty period for the improvements. The one-year warranty will begin on December 7, 2021 and will extend through December 7, 2022. FISCAL IMPACT: The final total construction cost is $544,164.92 which is 7% under the original construction contract amount of $585,765.39. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, accept the improvements and approve Pay Request No. 5 (Final) for the Tamarack Farm Estates Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to accept the improvements for the Tamarack Farm Estates Improvements and approve Pay Request No. 5 (Final) to Minnesota Paving and Materials in the amount of $27,546.92”. ATTACHMENTS: 1. Partial Pay Estimate No. 5 (Final). 2. Certificate of Completion. PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. PERIOD OF ESTIMATE TO PROJECT OWNER:CONTRACTOR: 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 8. Previous Payments 9. Amount Due (6-7-8) *Detailed Breakdown Attached START DATE:ON SCHEDULE SUBSTANTIAL COMPLETION:X FINAL COMPLETION: ENGINEER'S CERTIFICATION:FOCUS Engineering, inc. DATE CONTRACTOR'S CERTIFICATION:CONTRACTOR DATE APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA DATE DATE No.Approval Date Amount $585,765.39 Additions Deductions -$41,600.47 2 (CCO) 12/7/2021 $41,956.97 $544,164.92 1 12/7/2021 $356.50 $544,164.92 $544,164.92 $0.00 $516,618.00 $0.000.0% CONTRACT TIME TOTALS $356.50 $41,956.97 $27,546.92 NET CHANGE ($41,600.47) CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY 5 11/19/202111/1/2021FROM TAMARACK FARM ESTATES STREET IMPROVEMENTS PROJECT NO. 2020.125 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER OMG MIDWEST DBA MN PAVING & MATERIALS 14475 QUIRAM DRIVE ROGERS, MN 55374 ATTN: COLE KIEGER, PROJECT MANAGER 7/19/2021 12/31/2021 REVISED DAYS REMAINING 123 42 42 10/1/2021 ORIGINAL DAYS BY BY YES NO The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. ENGINEER BY FOCUS Engineering, inc.PROJECT PAYMENT FORM Dan LoBello Digitally signed by Dan LoBelloDN: C=US, E=dan.lobello@minnpm.com, O=Minnesota Paving & Materials, CN=Dan LoBelloDate: 2021.11.30 14:54:03-06'00' PARTIAL PAY ESTIMATE NO. 5 TAMARACK FARM ESTATES STREET IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2020.125 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT SCHEDULE A - GENERAL 1 LS 1 $35,000.00 $35,000.00 0.00 $0.00 1.00 $35,000.00 2 LS 1 $5,000.00 $5,000.00 0.00 $0.00 1.00 $5,000.00 3 LF 2990 $1.00 $2,990.00 0.00 $0.00 1,441.00 $1,441.00 4 LF 130 $3.01 $391.30 0.00 $0.00 130.00 $391.30 5 EA 13 $106.05 $1,378.65 0.00 $0.00 13.00 $1,378.65 6 TREE 45 $250.71 $11,281.95 0.00 $0.00 60.00 $15,042.60 7 TREE 45 $200.57 $9,025.65 0.00 $0.00 55.00 $11,031.35 8 CY 441 $19.00 $8,379.00 0.00 $0.00 294.00 $5,586.00 9 EA 1 $0.01 $0.01 0.00 $0.00 0.00 $0.00 10 HR 26 $158.45 $4,119.70 0.00 $0.00 4.00 $633.80 11 HR 6 $147.38 $884.28 0.00 $0.00 0.00 $0.00 12 SY 173.4 $2.51 $435.23 0.00 $0.00 2,600.00 $6,526.00 13 AC 0.7 $9,710.00 $6,797.00 0.00 $0.00 0.62 $6,020.20 14 SY 6130 $4.50 $27,585.00 0.00 $0.00 3,825.00 $17,212.50 SCHEDULE B - STORM SEWER 15 LF 145 $10.13 $1,468.85 0.00 $0.00 145.00 $1,468.85 16 EA 5 $531.75 $2,658.75 0.00 $0.00 5.00 $2,658.75 17 EA 1 $177.25 $177.25 0.00 $0.00 1.00 $177.25 18 EA 5 $222.83 $1,114.15 0.00 $0.00 5.00 $1,114.15 19 EA 4 $2,582.81 $10,331.24 0.00 $0.00 4.00 $10,331.24 20 EA 1 $1,519.30 $1,519.30 0.00 $0.00 1.00 $1,519.30 21 EA 1 $303.86 $303.86 0.00 $0.00 1.00 $303.86 22 LF 20 $60.77 $1,215.40 0.00 $0.00 20.00 $1,215.40 23 LF 266 $55.45 $14,749.70 0.00 $0.00 270.00 $14,971.50 24 LF 27 $63.81 $1,722.87 0.00 $0.00 27.00 $1,722.87 25 EA 1 $2,476.45 $2,476.45 0.00 $0.00 1.00 $2,476.45 26 EA 1 $3,134.52 $3,134.52 0.00 $0.00 1.00 $3,134.52 27 EA 2 $3,007.91 $6,015.82 0.00 $0.00 2.00 $6,015.82 28 EA 2 $4,871.58 $9,743.16 0.00 $0.00 3.00 $14,614.74 29 EA 1 $5,464.11 $5,464.11 0.00 $0.00 0.00 $0.00 30 EA 2 $3,995.45 $7,990.90 0.00 $0.00 2.00 $7,990.90 31 CY 15 $177.25 $2,658.75 0.00 $0.00 9.00 $1,595.25 32 LF 313 $4.01 $1,255.13 0.00 $0.00 320.00 $1,283.20 33 CY 500 $16.97 $8,485.00 0.00 $0.00 356.00 $6,041.32 34 LF 200 $6.84 $1,368.00 0.00 $0.00 225.00 $1,539.00 SCHEDULE C - STREETS 35 EA 19 $110.31 $2,095.89 0.00 $0.00 19.00 $2,095.89 36 EA 2 $200.57 $401.14 0.00 $0.00 2.00 $401.14 37 SF 440 $16.55 $7,282.00 0.00 $0.00 115.00 $1,903.25 38 EA 7 $50.00 $350.00 0.00 $0.00 2.00 $100.00 39 LF 170 $4.08 $693.60 0.00 $0.00 254.00 $1,036.32 40 SY 4640 $4.20 $19,488.00 0.00 $0.00 4,720.00 $19,824.00 41 SY 272.3 $11.00 $2,995.30 0.00 $0.00 158.00 $1,738.00 42 SY 100.3 $11.00 $1,103.30 0.00 $0.00 43.00 $473.00 43 SY 30 $34.00 $1,020.00 0.00 $0.00 8.00 $272.00 44 EA 1 $346.02 $346.02 0.00 $0.00 1.00 $346.02 45 SY 38 $34.60 $1,314.80 0.00 $0.00 15.00 $519.00 46 LF 72 $12.91 $929.52 0.00 $0.00 98.00 $1,265.18 47 CY 3900 $19.00 $74,100.00 0.00 $0.00 3,900.00 $74,100.00 48 CY 2060 $25.00 $51,500.00 0.00 $0.00 2,060.00 $51,500.00 49 CY 278 $32.41 $9,009.98 0.00 $0.00 40.00 $1,296.40 50 RD STA 20 $96.22 $1,924.40 0.00 $0.00 20.00 $1,924.40 51 TN 1970 $17.86 $35,184.20 0.00 $0.00 1,970.00 $35,184.20 52 SY 279 $0.01 $2.79 0.00 $0.00 262.00 $2.62 53 TN 479.6 $84.00 $40,286.40 0.00 $0.00 459.00 $38,556.00 54 TN 640 $79.00 $50,560.00 0.00 $0.00 498.00 $39,342.00 55 GAL 290 $1.60 $464.00 0.00 $0.00 300.00 $480.00 56 LF 4000 $13.04 $52,160.00 0.00 $0.00 3,987.00 $51,990.48 57 SY 37.6 $78.22 $2,941.07 0.00 $0.00 26.11 $2,042.32 58 SY 32 $53.15 $1,700.80 0.00 $0.00 6.78 $360.36 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (P) SAWCUT BITUMINOUS OR CONCRETE 12" RC PIPE SEWER CLASS V 15" RC PIPE SEWER CLASS V 18" RC PIPE SEWER CLASS V 15" RC PIPE FLARED END SECTION CLASS V CATCH BASIN TYPE 402 BITUMINOUS DRIVEWAY PAVEMENT TYPE SP 9.5 WEARING COURSE MIX (2,C) TYPE SP 12.5 NON WEAR COURSE MIXTURE (2,C) BITUMINOUS MATERIAL FOR TACK COAT CONCRETE CURB AND GUTTER DESIGN B612 6" CONCRETE DRIVEWAY 5" CONCRETE WALK REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER SELECT GRANULAR BORROW (P) SUBGRADE CORRECTION SUBGRADE PREPARATION AGGREGATE BASE CLASS 6 BASE BID MOBILIZATION REMOVE SIGN CLEAN AND TELEVISE STORM SEWER CHANNEL AND POND EXCAVATION DITCH GRADING SALVAGE AND REINSTALL MAILBOX SALVAGE AND REINSTALL SIGN SALVAGE AND REINSTALL PAVERS REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY) COMMON EXCAVATION (P) REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAY) ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE GRUBBING IMPORT AND PLACE TOPSOIL BORROW TEMPORARY ROCK CONSTRUCTION ENTRANCE SEEDING SODDING STREET SWEEPER (WITH PICKUP BROOM) EXPLORATORY DIGGING TRAFFIC CONTROL SILT FENCE SEDIMENT CONTROL LOG TYPE COMPOST INLET PROTECTION CLEARING REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (FLUME) EROSION CONTROL BLANKET CONNECT TO EXISTING STORM SEWER CONNECT TO EXISTING CATCH BASIN CONNECT DRAINTILE TO EXISTING CATCH BASIN REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (WALK) REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (WALK) REMOVE AND DISPOSE OF EXISTING FLARED END SECTION REMOVE CATCH BASIN CASTING REMOVE AND DISPOSE OF EXISTING STORM SEWER REMOVE AND DISPOSE OF EXISTING CATCH BASIN CATCH BASIN TYPE 404 CATCH BASIN MANHOLE WITH SUMP TYPE 405 CATCH BASIN MANHOLE WITH SUMP TYPE SPECIAL CATCH BASIN MANHOLE TYPE 406 RIPRAP CLASS II QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE 59 EA 2 $852.41 $1,704.82 0.00 $0.00 2.00 $1,704.82 60 SF 32 $52.15 $1,668.80 0.00 $0.00 48.00 $2,503.20 61 LF 1000 $21.27 $21,270.00 0.00 $0.00 1,000.00 $21,270.00 62 EA 10 $227.89 $2,278.90 0.00 $0.00 10.00 $2,278.90 63 SF 35.25 $30.09 $1,060.67 0.00 $0.00 35.00 $1,053.15 64 EA 16 $175.50 $2,808.00 0.00 $0.00 16.00 $2,808.00 $585,765.39 $0.00 $543,808.42 TOTALS - BASE CONTRACT $585,765.39 $0.00 $543,808.42 CO1-1 AC 0.62 $575.00 $356.50 0.62 $356.50 0.62 $356.50 $356.50 $356.50 $356.50 CO2-1 LS 1 -$41,956.97 -$41,956.97 0.00 $0.00 0.00 $0.00 -$41,956.97 $0.00 $0.00 TOTALS - REVISED CONTRACT $544,164.92 $356.50 $544,164.92 SUBTOTAL - CHANGE ORDER NO. 2 CHANGE ORDER NO. 1 MNDOT SEED MIX 35-641 SUBTOTAL - CHANGE ORDER NO. 1 CHANGE ORDER NO. 2 COMPENSATING CHANGE ORDER CONCRETE PEDESTRIAN RAMP TRUNCATED DOME PANELS 4" PERFORATED PVC EDGE DRAIN BASE BID FURNISH SIGN PANEL INSTALL SIGN PANELS DRAINTILE CLEANOUT CITY OF LAKE ELMO, MN TAMARACK FARM ESTATES STREET IMPROVEMENTS PROJECT NO. 2020.125 CERTIFICATE OF COMPLETION DATE OF ISSUANCE: DECEMBER 7, 2021 OWNER: CITY OF LAKE ELMO, MN CONTRACTOR: MINNESOTA PAVING AND MATERIALS PROJECT NAME: TAMARACK FARM ESTATES STREET IMPROVEMENTS PROJECT NO.: 2020.125 This Certification of Completion applies to all work under the Contract Documents This Certification of Completion applies to the following specified parts of the Contract Documents I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Contract dated June 1, 2021. The above-mentioned improvement is hereby declared to be complete and acceptance of this work is recommended. DATE OF COMPLETION: December 7, 2021 Michael Rusenovich Reg. No. 58717 FOCUS Engineering, Inc. THE WARRANTY PERIOD BEGINS December 7, 2021 AND ENDS December 7, 2022