HomeMy WebLinkAboutCC 03-08-22 full packet
NOTICE OF MEETING
City Council Workshop 3800 Laverne Avenue North
March 8, 2022
6:30 PM
AGENDA
I. Call to Order 6:30 PM
II. Washington County-Manning Ave and 30th St Stoplight 6:30 PM
III. Interviews for Admin and Finance Audit 7:00 PM
A. Clifton Larson Allen 7:00 PM
B. Matrix 7:30 PM
IV. Water Supply Concerns and Possible Responses 8:00 PM
V. Time Capsule Project 8:30 PM
VI. Items for Future Work Session Agenda 8:45 PM
VII. Adjourn 8:45 PM
Our Mission is to Provide Quality Public
Services in a Fiscally Responsible Manner
in Partnership with our Community.
DATE: March 8, 2022
DISCUSSION
AGENDA ITEM: County State Aid Highway 15 (Manning Avenue) & 30th Street Intersection Improvements
SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator
ISSUE BEFORE COUNCIL: Should staff bring this issue before a future council meeting with recommendations for adopting a Resolution of Municipal Support? BACKGROUND: Washington County is leading a project to install a traffic signal and to design and construct turn lane improvements at the intersection of County State Aid Highway 15 (Manning Avenue) and 30th Street North to improve intersection traffic operations. The intersection is partially located within the City of Lake Elmo (west intersection leg), Baytown Township and West Lakeland Township (east intersection leg). An Intersection Control Evaluation (ICE) Report was prepared by SRF in May 2021. Results of the report indicate the justification of a traffic signal for future growth conditions, including the
closure of the 32nd Street access to Manning Avenue in the Easton Village subdivision. The project is planned for construction in 2022 to coordinate with the closing of the Manning Avenue and 32nd Street access. If the Easton Village developer is able to deliver completed access removal plans to the County in
a timely manner, the County may consider incorporating the access removal work as part of the County’s project. PROPOSAL DETAILS/ANALYSIS: Washington County, in conjunction with the City of Lake Elmo, Baytown Township, West Lakeland Township, and the Valley Branch Watershed District, have developed a preliminary layout, dated February 2, 2022 that includes the installation of a steel pole traffic signal system and the construction of dedicated left and right turn lanes along both the west leg and east leg of 30th Street North. The turn lanes on the west leg of the intersection have been designed using a 30 mph speed limit to facilitate a reduction in the turn lane length together with reduced lane widths to 11-feet. To address the project drainage, two (2) stormwater management basins will be constructed within the public right-of-way of the west leg of 30th Street. No right-of-way acquisition is anticipated from Lake Elmo at this time. The County is requesting cost participation in the project by the City of Lake Elmo in the estimated amount of $397,300 based on a preliminary total estimated project cost of $1,024,040.
Washington County is asking each community for input on the proposed preliminary layout and is seeking a Resolution of Municipal Support from both Lake Elmo and each Township so that the project may proceed forward into the final design and property acquisition phase of the Project.
OPTIONS: 1) Direct staff to bring this issue before a future council meeting with recommendations for adopting
a Resolution of Municipal Support. 2) Direct staff to bring this issue before a future council meeting with recommendations for adopting a Resolution of Municipal Support with conditions as directed and outlined by council. 3) Direct staff to take no action and to schedule a future workshop for additional and continuation of council discussion. ATTACHMENTS:
• Exhibit A – County Recommended Project Layout.
• Exhibit B – Preliminary Cost Estimate.
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CSAH 15 (MANNING AVENUE)30TH STREET N
30TH STREET N
11'INP. 12'INP. 12'13'
11'
11'
11'11'
13'
11'INP. 12'INP. 12'INP. 12'INP. 12'INP. 12'INP. 12'
2000100
SCALE IN FEET
DRAFT
LEGEND
PAVED ROADWAY
BITUMINOUS TRAILS & BIKEWAYS
EXISTING RIGHT OF WAY
EXISTING PERMANENT EASEMENT
PROPOSED TRAFFIC SIGNAL
(TOE OF SLOPE)
PRELIMINARY CONSTRUCTION LIMITS
CURB & GUTTER
AGGREGATE ROADWAY & SHOULDERS
WETLANDS
PROPOSED BMP LOCATION
DI
PROPOSED DRAINAGE UTILITIES
DITCH BLOCK
CONCRETE TRAILS & SIDEWALKS
L
THRU
12.0'1.5'
C
THRU
12.0'1.5'
INP 30TH STREET
INP 30TH STREET
BAYTOWN / WEST LAKELAND
POSTED SPEED = 55 MPH
(OR FLATTER)
V
AR (1:4)(OR FLATTER)
VAR (1:4)
(OR FLATTER)VAR (
1:
3)
LC
GRADE
PROFILE
2.0%2.0%4.0%
THRU BLVD
(OR FLATTER)
VAR (1:3)
BLVD
13.0'
TRAIL
2.0%
2.0'VAR (1:4)
(OR FLATTER)
13.0'
RT TURN
11.0'
LT TURNTHRU
30TH STREET
30TH STREET
DESIGN SPEED = 30 MPH
2.0%
LAKE ELMO
8.0'8.0'8.0'
LC
GRADE
PROFILE
2.0%
11.0'11.0'
LT TURNTHRU
30TH STREET
30TH STREET
DESIGN SPEED = 50 MPH
2.0%
BAYTOWN / WEST LAKELAND
1.5'1.5'11.0'
2.0%
RT TURN THRU
4.0'(OR FLATTER)
V
AR (1:4)(OR FLATTER)
VAR (1:3)
LC
THRUBLVD
INP 30TH STREET
INP 30TH STREET
13.0'13.0'
LT/THRU/RT BLVD TRAIL
2.0'VAR (1:4)
(
O
R FLATTER)
8.0'8.0'
POSTED SPEED = 30 MPH
LAKE ELMO
8.0'
(OR FLATTER)
VAR (1:3)
VARVAR
11.0'
2.0%
4.0'
4.0'
(OR FLATTER)
VAR (1:4)(OR FLATTER)VAR (
1:
3)
4.0'
2.5%
2.5%
11.0'
SRF Comm No 13243
H:\Projects\13000\13243\Design\Cost Estimates\13243a_30TH ST_Estimate-rev00.xlsx
PRINTED: 12/20/2021 11:06 AM
CSAH 15 (MANNING AVE) / 30TH STREET N INTERSECTION IMPROVEMENTS
Concept Cost Estimate (based upon 2020 bid price information)
Prepared By: SRF Consulting Group, Inc., Date: 12/20/2021
UNIT EST. EST.EST. EST.EST. EST.EST. EST.EST. EST.
PRICE QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
PAVING AND GRADING COSTS
GrP 1 2106 Excavation - common & subgrade cu. yd.$7.00 1,600 $11,200 700 $4,900 900 $6,300 900 $6,300 4,100 $28,700GrP 2a 2106 Common Embankment (CV)cu. yd.$8.00 500 $4,000 200 $1,600 300 $2,400 300 $2,400 1,300 $10,400GrP 2b 2106 Granular Subgrade (CV) cu. yd.$20.00 750 $15,000 200 $4,000 600 $12,000 600 $12,000 2,150 $43,000GrP 3 Bituminous Roadway Pavement (1)sq. yd.$36.00 2,300 $82,800 960 $34,560 1,320 $47,520 1,320 $47,520 5,900 $212,400GrP 3i Driveway Pavement - Concrete (1)sq. yd.$70.00 50 $3,500 50 $3,500GrP 4a Concrete Walk / Trail / Median (2)sq. yd.$45.00 50 $2,250 50 $2,250 100 $4,500GrP 4a Bituminous Walk / Trail (2)sq. yd.$25.00 630 $15,750 10 $250 640 $16,000GrP 4b ADA Pedestrian Curb Ramp each $1000.00 2 $2,000 6 $6,000 8 $8,000GrP 5 Concrete Curb and Gutter (Outside)lin. ft.$23.00 1,400 $32,200 80 $1,840 1,480 $34,040
SUBTOTAL PAVING AND GRADING COSTS:$168,700 $55,400 $68,220 $68,220 $360,540
DRAINAGE, UTILITIES AND EROSION CONTROL
Dr 3 Water Quality Pond l.s.$10,000 0.5 $5,000 0.5 $5,000 1.0 $10,000Dr 1 Drainage - urban (10% to 30%)10%$17,000 $6,000 $23,000Dr 2 Drainage - rural (3)mile $110,000 0.07 $7,700 0.07 $7,700 0.14 $15,400Dr 3 Turf Establishment & Erosion Control 8%$14,000 $5,000 $6,000 $6,000 $31,000
SUBTOTAL DRAINAGE, UTILITIES AND EROSION CONTROL $36,000 $16,000 $13,700 $13,700 $79,400
SIGNAL AND LIGHTING COSTS
SGL 1 Signals (permanent)each $250,000 0.25 $62,500 0.75 $187,500 1.0 $250,000
SUBTOTAL SIGNAL AND LIGHTING COSTS:$62,500 $187,500 $250,000
SIGNING & STRIPING COSTS
SGN 1 Mainline Signing (C&D)mile $20,000 0.14 $2,800 0.07 $1,400 0.07 $1,400 0.28 $5,600SGN 2 Mainline Striping mile $5,000 0.14 $700 0.07 $350 0.07 $350 0.28 $1,400
SUBTOTAL SIGNING & STRIPING COSTS:$3,500 $1,750 $1,750 $7,000
SUBTOTAL CONSTRUCTION COSTS:$270,700 $258,900 $83,670 $83,670 $696,940
MISCELLANEOUS COSTS
M 1 Mobilization 5%$14,000 $13,000 $5,000 $5,000 $37,000M 2 Non Quantified Minor Items (10% to 30%)15%$41,000 $39,000 $13,000 $13,000 $106,000M 3 Traffic Control 3%$9,000 $8,000 $3,000 $3,000 $23,000
SUBTOTAL MISCELLANEOUS COSTS:$64,000 $60,000 $21,000 $21,000 $166,000
ESTIMATED TOTAL CONSTRUCTION COSTS without Contingency:$334,700 $318,900 $104,670 $104,670 $862,940
1 Contingency or "risk" (10% to 30%)15%$51,000 $48,000 $16,000 $16,000 $131,000
ESTIMATED TOTAL CONSTRUCTION COSTS PLUS CONTINGENCY:$385,700 $366,900 $120,670 $120,670 $993,940
INFLATION COST (CURRENT YR. TO YR. OF OPENING)Years 3%1 $11,600 1 $11,100 1 $3,700 1 $3,700 $30,100
TOTAL PROJECT COST (OPENING YEAR DOLLARS)$397,300 $378,000 $124,370 $124,370 $1,024,040
NOTE: (1) Includes aggregate base class 5. (2) Includes aggregate base class 5. (3) Does not include pavement edge drains, see separate item.
Utility Agreements based upon: R/W Acquisitions based upon:
PROJECT TOTAL
UNITITEM DESCRIPTION
City of Lake Elmo Washington County Baytown Township West Lakeland Township
30th Street and Manning Ave
(CSAH 15)
Project Location
2
Project Overview
3
The 30th Street intersection was identified as a key point in the greater Manning
Avenue (CSAH 15) Corridor Management and Safety Improvement Project.
As development continues near the intersection, the intersection was evaluated
for capacity needs to accommodate current and future traffic levels
Left turn lanes were built in 2018 on CSAH 15 at 30th street to improve safety
Schedule
4
Preliminary Design
Summer 2021
Right-of-Way Acquisition
Dec. 2021
Final Design Plans
Mar. 2022
Letting
Apr. 2022
Begin Construction
June 2022
End Construction
Sep. 2022
Project Goals
5
Improve safety, capacity, and operations of the intersection
Coordinate access management of growing developments
Develop a roadway design that minimizes impacts to property and environmentally sensitive areas
Implement storm water drainage improvements
Achieve community acceptance by using a comprehensive agency and public engagement process
Maintain the overall visions of the Manning Avenue Corridor
6
7
Project Cost Shares
•Washington County Covers Core Roadway Elements:
•Grading, Base, Bituminous, Signing, Striping, Ditches, Culverts, Medians, Etc.
•Local Agencies participate in Highway Enhancements:
•Pavement, Trails, Sidewalks, Traffic Signals, Etc.
•For this project, Lake Elmo costs are drawn from a portion of:
•Paving and Grading on 30th Street west of Manning Ave
•Signing and Striping of 30th Street west of Manning Ave
•Drainage
•Right of Way Acquisitions
8
Cost Estimate
9
Washington
County
City of Lake
Elmo
Baytown
Township
West Lakeland
Township
Project Total
$378,000 $397,300 $124,370 $124,370 $1,024,040
Project Updates & Actions
•March 8, 2022 –Council Workshop (Today)
•Review Project
•March 15, 2022 –Council Action
•Resolution of Support
•Supports preferred concept project layout
•Supports County continuing with development of final plans and right-of-way acquisition
•March –April 2022 –Final Design
•May 2022 -COUNCIL ACTION
•Cooperative Cost Agreement
•Cooperative Maintenance Agreement
•Summer 2022
•Bid Opening and Construction Starts
10
Questions?
Eden Rogers –651-430-4352
DATE: March 8, 2022
DISCUSSION
TO: Honorable Mayor and City Council
FROM: Jake Dickson, Assistant City Administrator
AGENDA ITEM: Interview Consultants for Audit of Administration and Finance Departments
BACKGROUND: The City Council approved issuance of a request for proposals for an Operational Audit of
Administration and Finance Departments at the January 18 City Council Meeting. Staff advertised the RFP from January 19 to February 18, and received 8 proposals. ISSUE BEFORE COUNCIL: After evaluating the received proposals, staff determined two top firms to present to the City Council. The selected firms are Matrix Consulting Group and Clifton Larson Allen LLP
PROPOSAL DETAILS/ANALYSIS: We’ve allotted 30 minutes for each firm to present their proposals and take questions.
FISCAL IMPACT: To be determined by the selection of a firm.
ATTACHMENTS:
• None
DATE: March 8, 2022
DISCUSSION
AGENDA ITEM: Meeting Demand for South Area Water TO: Mayor and Council SUBMITTED BY: Molly Just, Planning Director
OVERVIEW:
The City’s Water Tower No. 3 is expected to be operational in September 2023. Water Tower
No. 3 will be located at the southwest corner of the intersection of Lake Elmo Avenue and Hudson Boulevard. The new water tower will help serve this area that is also known as the Low Pressure Area. Given the logistics of bringing a water tower on line in the fall, a delay in the water tower becoming operational could result in the tower not being able to be used for service
until spring or early summer 2024. With the existing challenges in the Low Pressure area and the limited supply remaining to serve the existing and approved water users in this area, staff is seeking guidance from the City Council to manage the demand to develop new residential and commercial uses in the Low
Pressure Area. There are just over 200 residential units and approximately 300,000 square feet of non-residential development approved but not yet occupied that must be served by the remaining water supply. There is nearly 500 acres of land planned for residential development and nearly
200 acres planned for commercial development in the Low Pressure Area. While these local challenges exist, we are also managing the uncertainty around White Bear Lake as a water source. ISSUE BEFORE COUNCIL: How should the city balance the needs of existing water users and the demand posed by new development in the Low Pressure Area? PROPOSAL DETAILS/ANALYSIS: The following are a list of possible approaches staff would like feedback on:
1) Place a moratorium on all new platted development in the Low Pressure Area. This approach would require the City Council to adopt an interim ordinance following a public notification. The interim ordinance would be effective for one year and would not be able to be extended except under limited circumstances and in that event, only for an additional six months. It should be noted that the interim ordinance cannot apply to any projects that
have received preliminary plat approval. The interim ordinance would include the issue to be addressed or studied in that period. Options for study could include the phasing plan for planned water, wastewater and transportation infrastructure to the area. We might also study whether it would be appropriate to increase the required ratio of commercial
development in the Mixed Use Commercial district. Staff would recommend this approach
as the most pro-active and transparent.
2) Approve new platted development at the Preliminary Plat level and adopt a Condition of Approval that prohibits application for Final Plat until Water Tower No. 3 is online. This approach would involve uncertainty for developers and would place pressure on staff and the City Council to enforce the Condition of Approval.
3) Plan to deny as premature for development (Section 103.00.025) any new applications for
platted development until Water Tower No. 3 is online. The City Code considers as premature development that is not adequately served by public infrastructure. That could be the case with development proposed in the Low Pressure area and development ahead of the phasing plan. This approach would perhaps be the least transparent and lead to the
most uncertainty for developers and the pressure to approve premature development would
be great. FISCAL IMPACT:
There should be no fiscal impact with any of the possible approaches. Study of the phasing plan
can be conducted internally. Study of our infrastructure could require the cost of a consultant. OPTIONS: The most important thing to determine tonight is which approach to take to manage new demand
for water in the Low Pressure Area. Staff will take the necessary steps to implement the direction
from Council. ATTACHMENTS:
• Map of Lower Pressure Area
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LAND USE
City of Lake Elmo Comprehensive Plan 2040
Phasing & Staged Growth
The majority of the City’s growth in households and employment is anticipated to occur within
the designated MUSA boundaries; however, there will be some continued development in the
rural residential areas of the community consistent with the community’s land use designations.
Table 3-6 identifies gross acreages per land use designation, while calculations found in
Table 3-3 provide net acreage calculations for each residential land use designation within
the designated MUSA as noted. The City’s objective is to plan for phased, contiguous growth
to ensure adequate infrastructure and capacity are available to support development. Map
3-7 identifies four staging areas consistent with existing and planned water, wastewater and
transportation infrastructure. The City acknowledges that market conditions, as well as other
IDEALAVENINWOODAVEN60THSTN
10TH ST N
LAKEELMOAVENSTILLWATERBLVDN
30TH ST N
KEATSAVE NOLSONLA
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N50TH ST N
MANNING AVE N
47TH ST N
34TH ST N
LAKE JANE TRL N
45TH STN
Horseshoe
Clear
Unnamed
DeMontreville
Olson
Jane
Berschen'sPond
Elmo
Sunfish
FriedrichPond
Eagle
Point
Downs
H.J.BrownPond
RoseGoose
Goose
Armstrong
Armstrong
Kramer
Goetschel
KlawitterPond
DeerPondCrombiePond
Hedge'sPond
Dirk'sPond
Beutel'sPond
Legion
Pond
FDraft Date: Rev. 6.11.2018Source: Washington County, MNGEO, City of Lake Elmo, SHC
MUSA 2040 (Revised)
0 0.3 0.6 0.9 1.20.15 Miles
Current (2020)
2020 - 2030
2030-2040
2035-2040 +
Staging/Phase
Map 3-7. MUSA Growth & Phasing Plan
DATE: March 8, 2022
DISCUSSION AGENDA ITEM: Time Capsule Project TO: Mayor and City Council SUBMITTED BY: Kristina Handt, City Administrator
ISSUE BEFORE COUNCIL: Should the city sponsor a time capsule event? PROPOSAL DETAILS/ANALYSIS: Next month we will break ground on the new city center. This is a facility that will house city services for
many years to come. With all of this planning for the future, it made me ask the question: What will Lake Elmo look like in 50 years? In a 100 years? We often look ahead 20 years when we update our comp plan but not much more. Would the council be interested in hosting a community time capsule project where people could finish this sentence: In 50 year Lake Elmo will…… They would also sign it with their name and age, maybe address. We could collect the thoughts of our current residents, keep them in a time capsule type container to bury or perhaps display in the new city center with the idea that they would be opened in 50
years. Minimal keepsakes could also be included. Staff would solicit thoughts for the time capsule at community events such as the tree giveaway, national
night out, etc. Slips of high quality paper would also be available at city hall as a collection point. FISCAL IMPACT: Depending upon how many keepsakes are included, staff estimates spending about $1,000 on supplies and a time capsule if mostly just a collection of future predictions.
OPTIONS: Provide direction to staff on how to proceed.
ATTACHMENT:
• None