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5-17-22 Full Packet
NOTICE OF MEETING City Council Meeting Tuesday, May 17, 2022 7:00 P.M. City of Lake Elmo | 3800 Laverne Avenue North AGENDA A. Call to Order/Pledge of Allegiance B. Approval of Agenda C. Approval of Minutes 1. May 3, 2022 D. Public Comments/Inquiries E. Presentations F. Consent Agenda 2. Approve Payment of Disbursements and Payroll 3. Release Utility Warranty Security for Boulder Ponds 3rd Addition 4. Approve Pay Request No. 8 for Old Village Phase 5 and 6 Street and Utility Improvements 5. Approve Pay Request No. 1 for Whistling Valley Street and Utility Improvements 6. Approve Pay Request No. 6 for the 38th-39th Street Neighborhood Street and Utility Improvements 7. Approve Pay Request No. 8 for Heritage Farms Street and Utility Improvements. 8. Approve Pay Request No. 4 for Lake Elmo City Center Public Works Addition 9. Approve Cooperative Agreements for the County State Aid Highway (CSAH) 15 and 30th Street Intersection Improvements – Resolution 2022-047 10. Approve Closing Unused funds and Transfers to Close Funds – Resolution 2022-048 G. Regular Agenda 11. 8930 Jane Road North Variance 12. Accept Bids and Award Contract for the Tapestry Sanitary Sewer Extension. Declare Costs to be Assessed and Call for Hearing on Proposed Improvement – Resolution 2022-049; Resolution 2022-050 13. Resolution Authorizing Participation in State Performance Measurement Program and Reporting Results for 2021 – Resolution 2022-051 H. Council Reports I. Staff Reports J. Adjourn Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community. CITY OF LAKE ELMO CITY COUNCIL MINUTES MAY 3, 2022 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Cadenhead called the meeting to order at 7:00 pm. PRESENT: Mayor Charles Cadenhead and Councilmembers Katrina Beckstrom, Dale Dorschner, Jeff Holtz and Lisa McGinn. Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Public Works Director Powers, City Planner Hetzel and City Clerk Johnson APPROVAL OF AGENDA Councilmember Dorschner, seconded by Councilmember McGinn, moved TO APPROVE THE AGENDA AS PRESENTED. Motion passed 5 – 0. ACCEPT MINUTES Councilmember Beckstrom, seconded by Councilmember Dorschner, moved TO ACCEPT THE MINUTES OF THE APRIL 19, 2022 CITY COUNCIL MEETING AS PRESENTED. Motion passed 5 – 0. PUBLIC COMMENTS/INQUIRIES None PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements and Payroll 3. Approve Lake Elmo City Center Public Works Addition Pay Request #3 4. Approve FY 2023-2027 MnDOT Master Partnership Contract – Resolution 2022-043 5. Accept Bids and Award Contract for the 2022 Street Maintenance Project – Resolution 2022-044 6. Accept Bids and Award Contract for the Section 16 Sanitary Sewer Extension – Resolution 2022-045 7. Approve Plans and Specifications and order Ad for Bids for the Well #1 Abandonment and Pumphouse Demolition – Resolution 2022-046 8. Approve Concurrence to Award a Construction Contract for the Oakdale Lift Station 6 Improvements – Resolution 2022-047 9. Approve Purchase of Generator 10. Approve Appointment to EDA LAKE ELMO CITY COUNCIL MINUTES May 3, 2022 Page 2 of 3 Councilmember Holtz, seconded by Councilmember McGinn, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0. ITEM 11: 2022 Parks Work Plan Public Works Director Powers introduced the proposed 2022 Parks Commission work plan and City Planner Hetzel reviewed 2021 projects completed and proposed projects for 2022. Discussion held regarding trail connections, maintenance and upkeep of current parks, ball fields. Mayor Cadenhead, seconded by Councilmember Holtz, moved TO ADOPT THE 2022 PARKS COMMISSION WORK PLAN AND INCLUDE THE HAMLET TO TAPESTRY TRAIL CONNECTION AND CREATE A POLICY FOR WHICH PARKS SHOULD HAVE A PORTABLE TOILET AND DETERMINE APPROPRIATE NEED FOR BASEBALL FIELDS IN THE CITY OF LAKE ELMO. Motion passed 5 – 0. COUNCIL REPORTS Mayor Cadenhead: Thanked staff for setting up the groundbreaking ceremony for the City Center project Councilmember Beckstrom: Commended staff on the groundbreaking ceremony and thanked Public Works for addressing trash in the ditch. Councilmember Holtz: Suggested Councilmembers reach out to staff for updated information before responding to resident concerns. STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Provided an update on construction on the City Center and water issues. City Clerk Johnson: Noted that the solid waste ordinance would be on the upcoming workshop agenda for discussion. City Engineer Griffin: Reported on construction project bids. Public Works Director Powers: Reported on upcoming Sunfish Lake Park prairie burn. CLOSED SESSION Councilmember Holtz, seconded by Councilmember Dorschner, moved TO ENTER INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTES SECTION 13D.05, LAKE ELMO CITY COUNCIL MINUTES May 3, 2022 Page 3 of 3 SUBDIVISION 3 (B), ATTORNEY-CLIENT PRIVILEGE TO REVIEW THREATENED LITIGATION BY NORTHPOINT DEVELOPMENT, LLC. Motion passed 5 – 0. Discussion held Councilmember Dorschner, seconded by Councilmember Holtz, moved TO RESUME OPEN SESSION. Motion passed 5 – 0. Meeting adjourned at 8:06 pm. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Charles Cadenhead, Mayor _______________________________ Julie Johnson, City Clerk STAFF REPORT DATE: May 17, 2022 CONSENT AGENDA ITEM: Approve Release of Utility Warranty Security for Boulder Ponds 3rd Addition. SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Molly Just, Planning Director Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve release of the utility warranty security for public improvements including public sanitary sewer and watermain for Boulder Ponds 3rd Addition? PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to release the development security in accordance with the development agreement for Boulder Ponds 3rd Addition. The public improvements including sanitary sewer and watermain were completed and accepted by the City on March 5, 2019 and the 2-year warranty period was initiated. Twenty-five percent (25%) of the original security was retained through the 2-year warranty period. A warranty walk-through has been completed by City staff and all utility warranty punch list items have been addressed by the Developer. The release of security is contingent on the developer being current with all other payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the City. With the release of the 2-year utility warranty security for public sanitary sewer and watermain improvements the overall development security may be reduced as shown below. Current Security Amount Proposed Security Amount 1. Boulder Ponds 3rd Addition $273,973 $201,391 FISCAL IMPACT: Release of the utility warranty security brings the public improvements including sanitary sewer and watermain to a close. The operation and maintenance of these facilities becomes the responsibility of the City going forward. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, the release of the utility warranty security for public improvements including sanitary sewer and watermain in Boulder Ponds 3rd Addition, resulting in a reduction in overall security as detailed in the Security Reduction Worksheet. The release of security is contingent on the developer being current with all other payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the City. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve the security reductions for Boulder Ponds 3rd Addition as detailed in the Security Reduction Worksheet, contingent on the developer being current with all other payments and obligations in accordance with the Development Agreement, including a positive escrow balance as required by the City”. ATTACHMENTS: 1. Security Reduction Worksheet – Boulder Ponds 3rd Addition. BOULDER PONDS 3RD ADDITION Time of Performance: October 31, 2019DEVELOPMENT AGREEMENT AMOUNTSCATEGORY CONSTRUCTION 125% REMARKS #1 #2 #3 #4 #5 #6Grading $66,470 $83,088 $83,088Sanitary Sewer $101,852 $127,315 $95,486 $31,829Watermain $130,412 $163,015 $122,261 $40,754Storm Sewer (w/pond structures) $55,845 $69,806 $52,355Streets and Sidewalks $147,956 $184,945 $138,709Trails $18,275 $22,844 $17,133Surface Water Facilities $55,849 $69,811 $52,358Street Lighting $24,000 $30,000 $22,500Street Signs and Traffic Control Signs $738 $923 $692Private Utilities (electricity, natural gas, telephone, and cable)Landscaping $103,522 $129,403 $97,052Tree Preservation and Restoration NA NAWetland Mitigation and Buffers NA NAMonuments $3,300 $4,125 $3,094Erosion Control $12,450 $15,563 $11,672Hudson Blvd. Turn Lanes $217,516 $271,895 $203,921Record Drawings $5,000 $6,250 $4,688TOTALS $943,185 $1,178,981RELEASED AMOUNTS:$300,835 $507,121 $97,052 $72,583CUMMULATIVE AMOUNTS:$300,835 $807,956 $905,008 $977,590SECURITY AMOUNT REMAINING:$878,146 $371,025 $273,973 $201,391DATE:3/5/2019 4/20/2021 12/7/2021 5/17/2022REDUCTIONS STAFF REPORT DATE: May 17, 2022 CONSENT AGENDA ITEM: Approve Pay Request No. 8 for the Old Village Phase 5 and 6 Street, Drainage and Utility Improvements SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 8 for the Old Village Phase 5 and 6 Street, Drainage and Utility Improvements? BACKGROUND: A-1 Excavating was awarded a construction contract on March 16, 2021 to complete the Old Village Phase 5 and 6 Street, Drainage and Utility Improvements. Work remains in progress with a milestone 1 completion date of October 15, 2021, milestone 2 completion date of October 14, 2022, substantial completion date of June 30, 2023 and final completion date of July 28, 2023. PROPOSAL DETAILS/ANALYSIS: A-1 Excavating has submitted Partial Pay Request No. 8 in the amount of $978,034.67. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $116,883.30. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 8 for the Old Village Phase 5 and 6 Street, Drainage and Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 8 to A-1 Excavating. in the amount of $978,034.67 for the Old Village Phase 5 and 6 Street, Drainage and Utility Improvements”. ATTACHMENTS: 1. Partial Pay Estimate No. 8. PARTIAL PAY ESTIMATE NO. 8 OLD VILLAGE PH 5 & 6: STREET, DRAINAGE, & UTILITY IMPROVMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2019.116 BASE BID QUANTITY CO #4 ADJ.UPDATED QUANTITY UNIT PRICE BASE BID AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 LS 1 1 $369,660.00 $369,660.00 0.25 $92,415.00 0.75 $277,245.00 2 ACRE 2.35 2.35 $7,750.00 $18,212.50 2.00 $15,500.00 3.20 $24,800.00 3 TREE 99 99 $215.00 $21,285.00 95.00 $20,425.00 120.00 $25,800.00 4 TREE 104 104 $135.00 $14,040.00 67.00 $9,045.00 92.00 $12,420.00 5 LF 534 534 $8.00 $4,272.00 400.00 $3,200.00 550.00 $4,400.00 6 EACH 40 40 $55.00 $2,200.00 15.00 $825.00 15.00 $825.00 7 LF 7062 7062 $2.00 $14,124.00 2,000.00 $4,000.00 2,601.00 $5,202.00 8 LF 1029 1029 $4.00 $4,116.00 365.00 $1,460.00 365.00 $1,460.00 9 LF 610 610 $14.00 $8,540.00 0.00 $0.00 0.00 $0.00 10 LF 295 ‐26 269 $4.00 $1,180.00 40.00 $160.00 40.00 $160.00 11 LF 1144 1144 $8.00 $9,152.00 0.00 $0.00 971.00 $7,768.00 12 SY 19952 ‐136 19816 $3.00 $59,856.00 17,000.00 $51,000.00 18,500.00 $55,500.00 13 SY 2283 ‐30 2253 $3.50 $7,990.50 150.00 $525.00 171.00 $598.50 14 SY 571 571 $4.50 $2,569.50 22.00 $99.00 35.00 $157.50 15 EACH 4 4 $550.00 $2,200.00 0.00 $0.00 0.00 $0.00 16 EACH 4 4 $550.00 $2,200.00 0.00 $0.00 0.00 $0.00 17 EACH 17 17 $150.00 $2,550.00 3.00 $450.00 3.00 $450.00 18 EACH 4 4 $800.00 $3,200.00 4.00 $3,200.00 4.00 $3,200.00 19 EACH 2 2 $700.00 $1,400.00 0.00 $0.00 0.00 $0.00 20 EACH 14 14 $500.00 $7,000.00 5.00 $2,500.00 5.00 $2,500.00 21 LF 471 ‐12 459 $5.00 $2,355.00 15.00 $75.00 15.00 $75.00 22 LF 1465 ‐7 1458 $2.00 $2,930.00 0.00 $0.00 68.00 $136.00 23 SF 457 ‐15 442 $2.00 $914.00 0.00 $0.00 0.00 $0.00 24 SF 1150 1150 $4.00 $4,600.00 0.00 $0.00 0.00 $0.00 25 SF 495 495 $19.00 $9,405.00 0.00 $0.00 0.00 $0.00 26 LS 1 1 $10,000.00 $10,000.00 0.00 $0.00 0.00 $0.00 27 LS 1 1 $15,000.00 $15,000.00 1.00 $15,000.00 1.00 $15,000.00 28 LF 105 105 $33.00 $3,465.00 0.00 $0.00 130.00 $4,290.00 29 LF 120 120 $25.00 $3,000.00 0.00 $0.00 0.00 $0.00 30 SF 158 158 $28.00 $4,424.00 0.00 $0.00 0.00 $0.00 31 CY 27965 ‐80 27885 $14.00 $391,510.00 4,510.00 $63,140.00 6,450.00 $90,300.00 32 CY 1950 75 2025 $13.00 $25,350.00 0.00 $0.00 0.00 $0.00 33 CY 1000 1000 $26.00 $26,000.00 400.00 $10,400.00 400.00 $10,400.00 34 CY 18482 ‐90 18392 $17.00 $314,194.00 1,690.00 $28,730.00 2,990.00 $50,830.00 35 CY 980 980 $19.00 $18,620.00 0.00 $0.00 0.00 $0.00 36 SY 6929 6929 $2.00 $13,858.00 2,400.00 $4,800.00 3,698.00 $7,396.00 37 CY 5528 ‐22 5506 $28.00 $154,784.00 585.00 $16,380.00 996.00 $27,888.00 38 HOUR 102 102 $150.00 $15,300.00 4.00 $600.00 22.00 $3,300.00 39 GAL 1942 ‐58 1884 $3.40 $6,602.80 0.00 $0.00 0.00 $0.00 40 TON 60 ‐40 20 $160.00 $9,600.00 0.00 $0.00 0.00 $0.00 41 TON 510 510 $108.00 $55,080.00 0.00 $0.00 67.64 $7,305.12 42 TON 2764 ‐17 2747 $69.00 $190,716.00 0.00 $0.00 160.00 $11,040.00 43 TON 2057 ‐14 2043 $80.00 $164,560.00 0.00 $0.00 0.00 $0.00 44 TON 1189 1189 $103.00 $122,467.00 0.00 $0.00 60.70 $6,252.10 45 SF 1118 1118 $52.00 $58,136.00 0.00 $0.00 0.00 $0.00 46 TON 1530 1530 $9.00 $13,770.00 100.00 $900.00 100.00 $900.00 47 LS 1 1 $30,000.00 $30,000.00 0.00 $0.00 0.00 $0.00 48 HOUR 20 20 $300.00 $6,000.00 0.00 $0.00 10.20 $3,060.00 49 EACH 2 2 $800.00 $1,600.00 0.00 $0.00 0.00 $0.00 50 EACH 10 ‐19$1,000.00 $10,000.00 0.00 $0.00 0.00 $0.00 51 EACH 3 3 $1,100.00 $3,300.00 0.00 $0.00 0.00 $0.00 52 EACH 2 2 $1,475.00 $2,950.00 0.00 $0.00 0.00 $0.00 53 LF 15 15 $65.00 $975.00 0.00 $0.00 0.00 $0.00 54 EACH 3 3 $500.00 $1,500.00 0.00 $0.00 0.00 $0.00 55 LF 4435 ‐140 4295 $18.00 $79,830.00 370.00 $6,660.00 546.00 $9,828.00 56 EACH 39 ‐237 $390.00 $15,210.00 4.00 $1,560.00 6.00 $2,340.00 57 SY 196 196 $22.00 $4,312.00 28.44 $625.68 32.00 $704.00 58 LF 600 600 $86.00 $51,600.00 222.00 $19,092.00 222.00 $19,092.00 59 LF 5376 ‐468 4908 $83.00 $446,208.00 1,531.00 $127,073.00 1,531.00 $127,073.00 60 LF 1422 1422 $121.00 $172,062.00 559.00 $67,639.00 1,130.00 $136,730.00 61 LF 11 51 62 $63.00 $693.00 0.00 $0.00 0.00 $0.00 62 LF 3897 ‐925 2972 $58.00 $226,026.00 763.00 $44,254.00 956.00 $55,448.00 63 LF 666 666 $64.00 $42,624.00 52.00 $3,328.00 52.00 $3,328.00 64 LF 83 83 $82.00 $6,806.00 34.00 $2,788.00 34.00 $2,788.00 65 LS 1 1 $39,000.00 $39,000.00 0.00 $0.00 1.00 $39,000.00 66 LS 1 1 $71,000.00 $71,000.00 0.00 $0.00 1.00 $71,000.00 67 LS 1 1 $60,000.00 $60,000.00 0.00 $0.00 1.00 $60,000.00 68 LS 1 1 $26,000.00 $26,000.00 0.00 $0.00 1.00 $26,000.00 69 EACH 4 4 $3,500.00 $14,000.00 2.00 $7,000.00 2.00 $7,000.00 REMOVE SEWER PIPE (STORM) BORING PIT #3 REMOVE BITUMINOUS DRIVEWAY AND TRAIL REMOVE CONCRETE DRIVEWAY PAVEMENT SALVAGE AND INSTALL CASTING (SANITARY) SALVAGE AND INSTALL CASTING (STORM) REMOVE CONCRETE CURB & GUTTER REMOVE FENCE PULVERIZE BITUMINOUS PAVEMENT (P) SAWING CONCRETE PAVEMENT (FULL DEPTH) 15" RC PIPE SEWER, DES 3006 CL V BORING PIT #1 BORING PIT #2 TYPE SP 9.5 WEARING COURSE MIX (2,B) (DRIVEWAYS & TRAIL) TEMPORARY SHORING (FOR RETAINING WALL CONSTRUCTION) ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE BASE BID MOBILIZATION TYPE SP 12.5 NON‐ WEARING COURSE MIX (3,C) TYPE SP 9.5 WEARING COURSE MIX (3,C) PAVE AND REMOVE 1.5" THICK 8' WIDE BITUMINOUS WEDGE WET CAST BLOCK RETAINING WALL STREET SWEEPING 18" RC PIPE SEWER, DES 3006 CL V 24" RC PIPE SEWER, DES 3006 CL III 12" CAS SAFETY APRON AND GRATE DESIGN 3128 15" RC PIPE APRON W/TRASH GUARD 18" RC PIPE APRON W/TRASH GUARD 24" RC PIPE APRON W/TRASH GUARD 12" CAS PIPE CULVERT 4" CONCRETE HEADWALL 4" PVC PERF. EDGE DRAIN W/ BACKFILL & WRAP TYPE SP 9.5 WEARING COURSE MIX (3,C) (PATCHING) (LAKE ELMO AVENUE) BIT. MATERIAL FOR TACK COAT CLEARING & GRUBBING CLEARING GRUBBING COMMON EXCAVATION (EV) (BIOINFILTRATION BASIN) (P) SUBGRADE CORRECTION (EV) (INCLUDES SELECT GRANULAR BORROW ‐ MOD 5%) SELECT GRANULAR BORROW ‐ MOD. 5% (CV) (P) (STREETS) SELECT GRANULAR BORROW ‐ MOD. 5% (CV) (P) (BIOINFILTRATION BASIN) GEOTEXTILE FABRIC, TYPE V AGG. BASE, CL. 6 (CV) (P) REMOVE GATE VALVE & BOX REMOVE SANITARY STRUCTURE REMOVE CATCH BASIN OR MANHOLE (STORM) REMOVE HYDRANT & GATE VALVE ASSEMBLY REMOVE SHRUB REMOVE SIGN TYPE C REMOVE WATER MAIN PIPE REMOVE SEWER PIPE (SANITARY) (3" OR 4" MAIN) SAWING BIT PAVEMENT (FULL DEPTH) REMOVE CONCRETE WALK SALVAGE AND INSTALL LANDSCAPING ROCK OR MULCH SALVAGE AND INSTALL DRIVEWAY PAVERS REMOVE EXISTING SANITARY SEWER DRAIN FIELD (32ND STREET N) REMOVE EXISTING SANITARY SEWER DRAIN FIELD & PUMP STATION (34TH STREET N) SALVAGE AND INSTALL WOOD FENCE CONNECT TO EXISTING SANITARY STRUCTURE (TYPE SPECIAL) CONNECT TO EXISTING SANITARY STRUCTURE DRAINTILE CLEANOUT 2" RIGID INSULATION 8" PVC PIPE SEWER (C900) (DR‐25) 8" PVC PIPE SEWER (SDR 26) 14" PVC PIPE SEWER (C900) (DR‐25) 12" RC PIPE SEWER, DES 3006 CL V ABANDON WATER MAIN PIPE (IN RAILROAD R/W) SALVAGE AND INSTALL BLOCK RETAINING WALL COMMON EXCAVATION (EV) (STREETS) (P) PIPE FOUNDATION ROCK EXPLORATORY DIGGING BASE BID QUANTITY CO #4 ADJ.UPDATED QUANTITY UNIT PRICE BASE BID AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE 70 EACH 12 12 $300.00 $3,600.00 0.00 $0.00 0.00 $0.00 71 EACH 1 1 $300.00 $300.00 1.00 $300.00 1.00 $300.00 72 EACH 42 42 $175.00 $7,350.00 12.00 $2,100.00 12.00 $2,100.00 73 EACH 15 15 $250.00 $3,750.00 0.00 $0.00 0.00 $0.00 74 EACH 6 6 $330.00 $1,980.00 6.00 $1,980.00 6.00 $1,980.00 75 EACH 9 9 $800.00 $7,200.00 3.00 $2,400.00 10.00 $8,000.00 76 EACH 82 82 $115.00 $9,430.00 0.00 $0.00 7.00 $805.00 77 EACH 33 ‐132$4,145.00 $136,785.00 9.00 $37,305.00 12.00 $49,740.00 78 EACH 6 6 $450.00 $2,700.00 0.00 $0.00 0.00 $0.00 79 EACH 3 3 $750.00 $2,250.00 0.00 $0.00 0.00 $0.00 80 EACH 9 9 $770.00 $6,930.00 0.00 $0.00 0.00 $0.00 81 EACH 1 1 $1,400.00 $1,400.00 0.00 $0.00 0.00 $0.00 82 EACH 5 5 $730.00 $3,650.00 0.00 $0.00 0.00 $0.00 83 EACH 5 5 $525.00 $2,625.00 0.00 $0.00 0.00 $0.00 84 EACH 12 12 $450.00 $5,400.00 0.00 $0.00 0.00 $0.00 85 LF 21.5 21.5 $300.00 $6,450.00 0.00 $0.00 0.00 $0.00 86 LF 213.53 0.13 213.66 $270.00 $57,653.10 65.00 $17,550.00 87.00 $23,490.00 87 LF 872 872 $610.00 $531,920.00 0.00 $0.00 0.00 $0.00 88 LF 97 97 $800.00 $77,600.00 0.00 $0.00 86.00 $68,800.00 89 LF 1613 1613 $48.00 $77,424.00 539.00 $25,872.00 732.00 $35,136.00 90 LF 445 445 $50.00 $22,250.00 0.00 $0.00 0.00 $0.00 91 LF 370 370 $50.00 $18,500.00 0.00 $0.00 0.00 $0.00 92 LF 30 30 $50.00 $1,500.00 0.00 $0.00 0.00 $0.00 93 LF 975 975 $27.00 $26,325.00 0.00 $0.00 0.00 $0.00 94 LF 8280 8280 $2.00 $16,560.00 0.00 $0.00 0.00 $0.00 95 LS 1 1 $2,500.00 $2,500.00 0.00 $0.00 0.00 $0.00 96 LS 1 1 $30,000.00 $30,000.00 0.60 $18,000.00 0.75 $22,500.00 97 EACH 82 82 $195.00 $15,990.00 13.00 $2,535.00 19.00 $3,705.00 98 EACH 1 1 $560.00 $560.00 0.00 $0.00 0.00 $0.00 99 EACH 82 ‐577 $350.00 $28,700.00 13.00 $4,550.00 19.00 $6,650.00 100 EACH 2 2 $750.00 $1,500.00 0.00 $0.00 0.00 $0.00 101 EACH 5 ‐50 $475.00 $2,375.00 0.00 $0.00 0.00 $0.00 102 EACH 6 6 $2,300.00 $13,800.00 2.00 $4,600.00 4.00 $9,200.00 103 EACH 1 ‐10$6,500.00 $6,500.00 0.00 $0.00 0.00 $0.00 104 EACH 71 71 $150.00 $10,650.00 5.00 $750.00 10.00 $1,500.00 105 EACH527 $300.00 $1,500.00 0.00 $0.00 0.00 $0.00 106 EACH 21 ‐219$4,750.00 $99,750.00 4.00 $19,000.00 5.00 $23,750.00 107 EACH 28 ‐226$1,600.00 $44,800.00 5.00 $8,000.00 6.00 $9,600.00 108 EACH 24 ‐123$2,150.00 $51,600.00 5.00 $10,750.00 6.00 $12,900.00 109 LF 1873 ‐189 1684 $48.00 $89,904.00 474.00 $22,752.00 635.00 $30,480.00 110 LF 50 50 $63.00 $3,150.00 0.00 $0.00 0.00 $0.00 111 LF 1002 ‐1002 0 $44.00 $44,088.00 0.00 $0.00 0.00 $0.00 112 LF 824 ‐23 801 $58.00 $47,792.00 430.00 $24,940.00 443.00 $25,694.00 113 LF 7605 7605 $64.00 $486,720.00 1,669.00 $106,816.00 2,270.00 $145,280.00 114 LB 4866 ‐500 4366 $10.00 $48,660.00 550.00 $5,500.00 686.00 $6,860.00 115 EACH 1 1 $3,050.00 $3,050.00 0.00 $0.00 0.00 $0.00 116 EACH325$2,230.00 $6,690.00 0.00 $0.00 1.00 $2,230.00 117 EACH718$2,600.00 $18,200.00 0.00 $0.00 0.00 $0.00 118 EACH 32 ‐11 21 $3,125.00 $100,000.00 5.00 $15,625.00 7.00 $21,875.00 119 EACH257$10,530.00 $21,060.00 1.00 $10,530.00 2.00 $21,060.00 120 EACH 3 3 $1,200.00 $3,600.00 1.00 $1,200.00 2.00 $2,400.00 121 EACH 1 1 $700.00 $700.00 0.00 $0.00 0.00 $0.00 122 EACH 1 1 $900.00 $900.00 1.00 $900.00 1.00 $900.00 123 LF 4481 ‐925 3556 $2.00 $8,962.00 0.00 $0.00 0.00 $0.00 124 CY 53 17 70 $40.00 $2,120.00 0.00 $0.00 0.00 $0.00 125 LF 7156 415 7571 $11.75 $84,083.00 0.00 $0.00 380.00 $4,465.00 126 LF 1010 1010 $14.00 $14,140.00 0.00 $0.00 0.00 $0.00 127 LF 9546 ‐479 9067 $14.50 $138,417.00 0.00 $0.00 842.00 $12,209.00 128 LF 60 ‐23 37 $31.00 $1,860.00 0.00 $0.00 0.00 $0.00 129 SY 546 546 $67.00 $36,582.00 0.00 $0.00 86.00 $5,762.00 130 SY 77 77 $97.00 $7,469.00 0.00 $0.00 4.00 $388.00 131 SF 1036 ‐200 836 $7.00 $7,252.00 0.00 $0.00 0.00 $0.00 132 SF 315 285 600 $7.50 $2,362.50 0.00 $0.00 32.00 $240.00 133 EACH 67 67 $250.00 $16,750.00 0.00 $0.00 3.00 $750.00 134 LF 220 220 $33.00 $7,260.00 0.00 $0.00 0.00 $0.00 135 LF 144 144 $73.00 $10,512.00 0.00 $0.00 0.00 $0.00 136 LS 1 1 $49,500.00 $49,500.00 0.25 $12,375.00 0.50 $24,750.00 137 EACH 2 ‐11 $300.00 $600.00 0.00 $0.00 0.00 $0.00 138 EACH 8 8 $479.00 $3,832.00 0.00 $0.00 0.00 $0.00 139 SF 269 269 $44.00 $11,836.00 0.00 $0.00 0.00 $0.00 140 LF 6648 6648 $1.75 $11,634.00 2,150.00 $3,762.50 3,100.00 $5,425.00 141 EACH 10 10 $500.00 $5,000.00 0.00 $0.00 0.00 $0.00 142 EACH 70 70 $115.00 $8,050.00 6.00 $690.00 8.00 $920.00 143 CY 710 30 740 $37.00 $26,270.00 0.00 $0.00 0.00 $0.00 144 CY 3322 3322 $34.00 $112,948.00 0.00 $0.00 329.50 $11,203.00 145 SY 13767 13767 $9.00 $123,903.00 0.00 $0.00 0.00 $0.00 CONSTRUCT OVERFLOW CONTROL STRUCTURE (W/ CASTING) CONSTRUCT DRAINAGE STRUCTURE DES. 402 (W/ CASTING) CONSTRUCT DRAINAGE STRUCTURE DES. 404 (W/ CASTING) CONSTRUCT DRAINAGE STRUCTURE DES. DES. 406 ‐ 48" (W/ CASTING) 6" CONCRETE DRIVEWAY PAVEMENT 8" CONCRETE DRIVEWAY PAVEMENT 5" CONCRETE WALK 6" CONCRETE WALK SALVAGE AND INSTALL MAILBOX ASSEMBLY RANDOM RIP‐RAP, CLASS III (INCLUDES GEOTEXTILE FABRIC, TYPE IV) 26" CONCRETE RIBBON CURB SURMOUNTABLE CONCRETE CURB & GUTTER B618 CONCRETE CURB & GUTTER CLEAN AND TELEVISE SANITARY SEWER TEMPORARY SANITARY BYPASS PUMPING OF 3" PRESSURE PIPE TEMPORARY WATER SERVICE 1" CORPORATION STOP 8"X6" PVC WYE, SDR 26 8"X4" PVC WYE, C900 14"X4" PVC WYE, C900 TRACER WIRE BOX ‐ (AT PROPERTY LINE) 8"X4" PVC WYE, SDR 26 CONNECT TO EXISTING SANITARY SEWER SERVICE (2" PRESSURE PIPE) CONNECT TO EXISTING SANITARY SEWER SERVICE (4" GRAVITY) 1.25" SANITARY CURB STOP & BOX 8" HDPE WATERMAIN (HORIZONTAL DIRECTIONAL DRILL) 6" WATER MAIN DIP ‐ CL 52 (POLY ENCASED) 8" WATER MAIN DIP ‐ CL 52 (POLY ENCASED) SANITARY SEWER MANHOLE (W/ CASTING) SANITARY CLEANOUT CASTING (R‐1914‐A) SADDLE TAP FOR 1.25" HDPE TO 8" PVC C900 SADDLE TAP FOR 1.25" HDPE TO 14" PVC C900 2" PRESSURE CLEANOUT & CURBSTOP ASSEMBLY 2"X1.25" FUSED TEE CURB STOP & BOX CASTING (R‐1914‐A) SANITARY SEWER 8" OUTSIDE DROP SANITARY SEWER MANHOLE EXTRA DEPTH 24" CASING PIPE (JACKED/AUGERED W/ 15" PVC SDR 26 CARRIER PIPE) 36" CASING PIPE (JACKED/AUGERED W/ 15" PVC SDR 26 CARRIER PIPE) 4" PVC SANITARY SERVICE PIPE ‐ SCH 40 W/ TRACER WIRE 6" PVC SANITARY SERVICE PIPE ‐ SCH 40 W/ TRACER WIRE 1.25" HDPE SERVICE PIPE W/ TRACER WIRE 2" HDPE FORCEMAIN W/ CAP 2" HDPE SANITARY FORCE MAIN (HORIZONTAL DIRECTIONAL DRILL) 2" CORPORATION STOP 1" CURB STOP & BOX 2" CURB STOP & BOX SADDLE TAP 8" HDPE W/ 1" CORPORATION STOP B624 CONCRETE CURB & GUTTER SIGN TYPE C SILT FENCE, PREASSEMBLED TEMPORARY ROCK CONSTRUCTION ENTRANCE CONNECT TO EXISTING WATER MAIN 16"X8" WET TAP W/ 8" GATE VALVE & BOX CONNECT TO EXISTING WATER SERVICE ADJUST GATE VALVE BOX HYDRANT 6" GATE VALVE & BOX 8" GATE VALVE & BOX 1" TYPE K COPPER PIPE 2" TYPE K COPPER PIPE CONSTRUCT DRAINAGE STRUCTURE DES. 405 ‐ 48" (W/ 4' SUMP, MH BAFFLE & CASTIN CONNECT TO EXISTING STORM STRUCTURE CONNECT DRAINTILE TO EXISTING STORM STRUCTURE CONNECT TO EXISTING STORM PIPE CLEAN AND TELEVISE STORM SEWER DUCTILE IRON FITTINGS STORM DRAIN INLET PROTECTION FILTER TOPSOIL BORROW (IN‐PLACE VOLUME) (P) FURNISH AND INSTALL 4' CHAIN LINK FENCE FURNISH AND INSTALL 5' CHAIN LINK FENCE (MOUNTED ON WALL) TRAFFIC CONTROL SALVAGE AND INSTALL SIGN TYPE C SIGN TYPE SPECIAL (STREET NAME SIGN) COMMON TOPSOIL BORROW (PULVERIZED) (LV) SODDING, TYPE MINERAL BASE BID QUANTITY CO #4 ADJ.UPDATED QUANTITY UNIT PRICE BASE BID AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE 146 LB 5288 5288 $1.00 $5,288.00 0.00 $0.00 1,000.00 $1,000.00 147 SY 15825 100 15925 $1.50 $23,737.50 0.00 $0.00 0.00 $0.00 148 LF 6675 100 6775 $3.50 $23,362.50 1,500.00 $5,250.00 2,100.00 $7,350.00 149 ACRE 1.51 1.51 $3,140.00 $4,741.40 0.00 $0.00 0.00 $0.00 150 ACRE 2.99 2.99 $4,900.00 $14,651.00 0.00 $0.00 0.00 $0.00 151 ACRE 0.38 0.02 0.40 $5,710.00 $2,169.80 0.00 $0.00 0.00 $0.00 152 LF 210 ‐60 150 $3.00 $630.00 0.00 $0.00 0.00 $0.00 153 LF 30 ‐30 0 $5.00 $150.00 0.00 $0.00 0.00 $0.00 154 LF 19 ‐19 0 $14.00 $266.00 0.00 $0.00 0.00 $0.00 155 SF 54 54 $18.00 $972.00 0.00 $0.00 0.00 $0.00 156 SF 13.29 13.29 $37.00 $491.73 0.00 $0.00 0.00 $0.00 $6,488,157.83 $990,881.18 $1,832,386.22 TOTALS ‐ BASE CONTRACT $6,488,157.83 $990,881.18 $1,832,386.22 CHANGE ORDER NO. 1 CO1‐1 LS 1 1 $5,950.56 $5,950.56 0.00 $0.00 1.00 $5,950.56 CO1‐2 SF ‐9 ‐9 $44.00 ‐$396.00 0.00 $0.00 0.00 $0.00 TOTALS ‐ CHANGE ORDER NO. 1 $5,554.56 $0.00 $5,950.56 CHANGE ORDER NO. 2 CO2‐1 CY 200.0 200.0 $19.00 $3,800.00 0.00 $0.00 87.00 $1,653.00 CO2‐2 TON 250.0 250.0 $9.00 $2,250.00 0.00 $0.00 0.00 $0.00 CO2‐3 LF 545.0 545.0 $86.00 $46,870.00 0.00 $0.00 0.00 $0.00 CO2‐4 LF ‐295.0 ‐295.0 $121.00 ‐$35,695.00 0.00 $0.00 0.00 $0.00 CO2‐5 EA 3.0 3.0 $330.00 $990.00 0.00 $0.00 0.00 $0.00 CO2‐6 EA ‐3.0 ‐3.0 $800.00 ‐$2,400.00 0.00 $0.00 0.00 $0.00 CO2‐7 EA 9.0 9.0 $750.00 $6,750.00 0.00 $0.00 0.00 $0.00 CO2‐8 EA ‐9.0 ‐9.0 $770.00 ‐$6,930.00 0.00 $0.00 0.00 $0.00 CO2‐9 LF ‐11.0 ‐11.0 $300.00 ‐$3,300.00 0.00 $0.00 0.00 $0.00 CO2‐10 LF ‐19.4 ‐19.4 $270.00 ‐$5,238.00 0.00 $0.00 0.00 $0.00 CO2‐11 LF ‐872.0 ‐872.0 $610.00 ‐$531,920.00 0.00 $0.00 0.00 $0.00 CO2‐12 LF ‐718.0 ‐718.0 $2.00 ‐$1,436.00 0.00 $0.00 0.00 $0.00 CO2‐13 LF 50.0 50.0 $14.50 $725.00 0.00 $0.00 0.00 $0.00 CO2‐14 SY 50.0 50.0 $97.00 $4,850.00 0.00 $0.00 0.00 $0.00 CO2‐15 LS 1.0 1.0 $561,415.00 $561,415.00 0.00 $0.00 0.66 $370,533.90 CO2‐16 LF 1,190.0 1,190.0 $67.00 $79,730.00 0.00 $0.00 0.00 $0.00 CO2‐17 LS 1.0 1.0 $50,441.00 $50,441.00 0.00 $0.00 1.00 $50,441.00 CO2‐18 LF 88.0 88.0 $51.00 $4,488.00 0.00 $0.00 0.00 $0.00 CO2‐19 LF 295.0 295.0 $34.00 $10,030.00 0.00 $0.00 295.00 $10,030.00 CO2‐20 EA 2.0 2.0 $3,940.00 $7,880.00 0.00 $0.00 2.00 $7,880.00 CO2‐21 LF 11.0 11.0 $875.00 $9,625.00 0.00 $0.00 11.00 $9,625.00 CO2‐22 EA 1.0 1.0 $1,025.00 $1,025.00 0.00 $0.00 1.00 $1,025.00 TOTALS ‐ CHANGE ORDER NO. 2 $203,950.00 $0.00 $451,187.90 CHANGE ORDER NO. 3 CO3‐1 LS 1.0 1.0 $7,729.75 $7,729.75 0.00 $0.00 1.00 $7,729.75 CO3‐2 LS 1.0 1.0 $1,782.50 $1,782.50 0.00 $0.00 1.00 $1,782.50 TOTALS ‐ CHANGE ORDER NO. 3 $9,512.25 $0.00 $9,512.25 CHANGE ORDER NO. 4 CO4‐1 EA 2.0 2.0 $1,000.00 $2,000.00 0.00 $0.00 0.00 $0.00 CO4‐2 LF 335.0 335.0 $112.00 $37,520.00 300.00 $33,600.00 300.00 $33,600.00 CO4‐3 EA 1.0 1.0 $14,950.00 $14,950.00 0.00 $0.00 0.00 $0.00 CO4‐4 LS 1.0 1.0 $3,125.00 $3,125.00 1.00 $3,125.00 1.00 $3,125.00 CO4‐5 SF 44.0 44.0 $66.00 $2,904.00 0.00 $0.00 0.00 $0.00 CO4‐6 LS 1.0 1.0 $1,904.00 $1,904.00 1.00 $1,904.00 1.00 $1,904.00 CO4‐7 LS 1.0 1.0 ‐$171,013.65 ‐$171,013.65 0.00 $0.00 0.00 $0.00 TOTALS ‐ CHANGE ORDER NO. 4 ‐$108,610.65 $38,629.00 $38,629.00 TOTALS ‐ REVISED CONTRACT $6,598,563.99 $1,029,510.18 $2,337,665.93 Install Water Service to 3240 Lake Elmo Ave Sign Type C PAVEMENT MESSAGE PREFORMED THERMOPLASTIC GROUND IN SEEDING (SEED MIXTURE TYPE 21‐113) SEEDING (SEED MIXTURE TYPE 25‐141) 4" DOUBLE SOLID LINE YELLOW EPOXY 24" SOLID LINE WHITE EPOXY CROSSWALK PREFORMED THERMOPLASTIC GROUND IN HYDRAULIC BONDED FIBER MATRIX EROSION CONTROL BLANKET CATEGORY 3N SEDIMENT CONTROL LOG 4" SOLID LINE WHITE EPOXY BASE BID Select Granular Borrow ‐ Mod. 5% (CV) (P) (Bioinfiltration Basin) (FILL AROUND L Pipe Foundation Rock (UNDER VALVE VAULT ‐ FILL TO SUITABLE SOILS) 8" PVC Pipe Sewer (C900) (DR‐25) 14" PVC Pipe Sewer (C900) (DR‐25) 8"X4" PVC Wye, C900 14"X4" PVC WYE, C900 SEEDING (SEED MIXTURE TYPE 33‐261) 6" C‐900 DR18 PVC FOREMAIN TEMPORARY SHORING (AT LIFT STATION) CONC. EDGE REINFORCING RESTOCK 14" PVC, C‐900 DROP MANHOLES PRODUCED/NOT USED SANITARY SEWER 14" OUTSIDE DROP MANHOLE BASE PRODUCED/NOT USED Saddle Tap for 1.25" HDPE to 8" PVC C900 Saddle Tap for 1.25" HDPE to 14" PVC C900 Sanitary Sewer 8" Outside Drop Sanitary Sewer Manhole Extra Depth 24" Casing Pipe (Jacked/Augered w/ 15" PVC SDR 26 Carrier Pipe) Clean and Televise Sanitary Sewer B618 Concrete Curb & Gutter (AT LIFT STATION) 8" Concrete Driveway Pavement *CONSTRUCT LIFT STATION 12" RC Pipe Apron w/Trash Guard 8" PVC Pipe Sewer (C900) (DR‐25) ‐ Upper 33rd Street Cut In 16" Butterfly Valve & Box (Incl 16" Sleeve) Temporary Water Service ‐ Upper 33rd St Truncated Domes Locate Water Service at 3442 Lake Elmo Ave Quantity Changes (Itemization Above) Replace Watermain on 32nd Street Remove Leaking Water Valve on 32nd Street STAFF REPORT DATE: May 17, 2022 CONSENT AGENDA ITEM: Approve Pay Request No. 1 for the Whistling Valley Street and Utility Improvements SUBMITTED BY: Mark Scholle, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the Whistling Valley Street and Utility Improvements? BACKGROUND: Jacon, LLC was awarded a construction contract on January 4, 2022 to complete the Whistling Valley Street and Utility Improvements. Work remains in progress with a substantial completion date of October 14, 2022 and final completion date of November 25, 2022. PROPOSAL DETAILS/ANALYSIS: Jacon, LLC has submitted Partial Pay Request No. 1 in the amount of $184,421.98. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $9,706.42. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 1 for the Whistling Valley Street and Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 1 to Jacon, LLC in the amount of $184,421.98 for Whistling Valley Street and Utility Improvements”. ATTACHMENTS: 1. Partial Pay Estimate No. 1. STAFF REPORT DATE: May 17, 2022 CONSENT AGENDA ITEM: Approve Pay Request No. 6 for the 38th-39th Street Neighborhood Street and Utility Improvements SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 6 for the 38th-39th Street Neighborhood Street and Utility Improvements? BACKGROUND: A-1 Excavating was awarded a construction contract on June 1, 2021 to complete the 38th-39th Street Neighborhood Street and Utility Improvements. Work is substantially complete and the project final completion date is July 22, 2022. PROPOSAL DETAILS/ANALYSIS: A-1 Excavating has submitted Partial Pay Request No. 6 in the amount of $65,910.62. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $132,269.37. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 6 for the 38th-39th Street Neighborhood Street and Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 6 to A-1 Excavating. in the amount of $65,910.62 for the 38th-39th Street Neighborhood Street and Utility Improvements”. ATTACHMENTS: 1. Partial Pay Estimate No. 6. PARTIAL PAY ESTIMATE NO. 6 38TH ‐ 39TH ST NEIGHBORHOOD: STREET & UTILITY IMPR. CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2020.120 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 LS 1 $153,160.00 $153,160.00 0.00 $0.00 1.00 $153,160.00 2 LS 1 $54,500.00 $54,500.00 0.00 $0.00 1.00 $54,500.00 3 EA 4 $200.00 $800.00 0.00 $0.00 4.00 $800.00 4 LF 8000 $1.00 $8,000.00 0.00 $0.00 2,306.00 $2,306.00 5 LF 80 $9.00 $720.00 0.00 $0.00 0.00 $0.00 6 EA 2 $1,465.00 $2,930.00 0.00 $0.00 1.00 $1,465.00 7 LS 1 $21,600.00 $21,600.00 0.00 $0.00 1.00 $21,600.00 8 EA 31 $350.00 $10,850.00 2.00 $700.00 37.00 $12,950.00 9 EA 31 $300.00 $9,300.00 3.00 $900.00 44.00 $13,200.00 10 SY 238 $10.00 $2,380.00 0.00 $0.00 238.00 $2,380.00 11 LF 50 $10.00 $500.00 0.00 $0.00 50.00 $500.00 12 LF 16 $50.00 $800.00 0.00 $0.00 16.00 $800.00 13 EA 1 $9,700.00 $9,700.00 0.00 $0.00 1.00 $9,700.00 14 EA 1 $2,200.00 $2,200.00 0.00 $0.00 1.00 $2,200.00 15 LF 50 $10.00 $500.00 0.00 $0.00 50.00 $500.00 16 EA 3 $600.00 $1,800.00 0.00 $0.00 3.00 $1,800.00 17 EA 18 $4,950.00 $89,100.00 0.00 $0.00 18.00 $89,100.00 18 LF 9 $1,000.00 $9,000.00 4.00 $4,000.00 4.00 $4,000.00 19 SF 180 $14.00 $2,520.00 0.00 $0.00 150.00 $2,100.00 20 EA 18 $1,700.00 $30,600.00 0.00 $0.00 18.00 $30,600.00 21 EA 8 $2,300.00 $18,400.00 0.00 $0.00 8.00 $18,400.00 22 EA 8 $3,800.00 $30,400.00 0.00 $0.00 8.00 $30,400.00 23 LF 17 $160.00 $2,720.00 0.00 $0.00 0.00 $0.00 24 EA 1 $950.00 $950.00 0.00 $0.00 1.00 $950.00 25 EA 47 $250.00 $11,750.00 0.00 $0.00 47.00 $11,750.00 26 EA 48 $440.00 $21,120.00 0.00 $0.00 48.00 $21,120.00 27 LF 1244 $60.00 $74,640.00 16.00 $960.00 1,270.00 $76,200.00 28 LF 198 $63.00 $12,474.00 0.00 $0.00 234.00 $14,742.00 29 LF 5245 $69.00 $361,905.00 0.00 $0.00 5,200.00 $358,800.00 30 LF 2170 $86.00 $186,620.00 0.00 $0.00 2,215.00 $190,490.00 31 LF 1606 $104.00 $167,024.00 0.00 $0.00 1,606.00 $167,024.00 32 LB 3299 $11.00 $36,289.00 0.00 $0.00 3,299.00 $36,289.00 33 EA 6 $800.00 $4,800.00 2.00 $1,600.00 8.00 $6,400.00 34 EA 3 $200.00 $600.00 0.00 $0.00 3.00 $600.00 35 LF 264 $14.00 $3,696.00 0.00 $0.00 264.00 $3,696.00 36 EA 1 $500.00 $500.00 0.00 $0.00 1.00 $500.00 37 LF 38 $63.00 $2,394.00 0.00 $0.00 38.00 $2,394.00 38 LS 1 $1,000.00 $1,000.00 0.00 $0.00 1.00 $1,000.00 39 LF 167 $62.00 $10,354.00 ‐53.00 ‐$3,286.00 176.00 $10,912.00 40 LF 56 $68.00 $3,808.00 12.00 $816.00 56.00 $3,808.00 41 EA 9 $1,400.00 $12,600.00 0.00 $0.00 9.00 $12,600.00 42 EA 4 $1,600.00 $6,400.00 0.00 $0.00 4.00 $6,400.00 43 EA 1 $2,560.00 $2,560.00 0.00 $0.00 1.00 $2,560.00 44 EA 1 $10,300.00 $10,300.00 0.00 $0.00 1.00 $10,300.00 45 CY 2 $150.00 $300.00 0.00 $0.00 2.00 $300.00 46 CY 37 $75.00 $2,775.00 0.00 $0.00 37.00 $2,775.00 47 EA 46 $200.00 $9,200.00 0.00 $0.00 46.00 $9,200.00 48 EA 5 $100.00 $500.00 0.00 $0.00 5.00 $500.00 49 EA 2 $350.00 $700.00 0.00 $0.00 12.00 $4,200.00 50 LF 1431 $2.00 $2,862.00 0.00 $0.00 1,165.00 $2,330.00 51 LF 111 $6.00 $666.00 0.00 $0.00 115.00 $690.00 52 SY 12839 $3.00 $38,517.00 0.00 $0.00 12,839.00 $38,517.00 53 SY 761 $5.00 $3,805.00 0.00 $0.00 761.00 $3,805.00 54 SY 71 $6.00 $426.00 0.00 $0.00 71.00 $426.00 55 CY 12885 $14.00 $180,390.00 0.00 $0.00 12,885.00 $180,390.00 56 CY 3583 $14.00 $50,162.00 0.00 $0.00 3,583.00 $50,162.00 57 CY 2523 $15.00 $37,845.00 2,106.00 $31,590.00 3,606.00 $54,090.00 58 CY 102 $23.00 $2,346.00 0.00 $0.00 102.00 $2,346.00 59 CY 662 $18.00 $11,916.00 0.00 $0.00 662.00 $11,916.00 60 CY 10201 $17.00 $173,417.00 0.00 $0.00 10,201.00 $173,417.00 61 CY 2523 $15.00 $37,845.00 1,485.00 $22,275.00 2,985.00 $44,775.00 62 CY 2550 $28.00 $71,400.00 0.00 $0.00 2,550.00 $71,400.00 63 TN 7 $50.00 $350.00 23.34 $1,167.00 23.34 $1,167.00 64 LF 2760 $14.00 $38,640.00 0.00 $0.00 2,500.00 $35,000.00 65 LF 50 $13.00 $650.00 0.00 $0.00 50.00 $650.00 66 EA 24 $490.00 $11,760.00 0.00 $0.00 24.00 $11,760.00 67 EA 24 $330.00 $7,920.00 0.00 $0.00 24.00 $7,920.00 68 SY 580 $33.00 $19,140.00 0.00 $0.00 639.50 $21,103.50 69 TN 1149 $73.00 $83,877.00 0.00 $0.00 1,000.00 $73,000.00 70 TN 1532 $68.00 $104,176.00 0.00 $0.00 1,356.66 $92,252.88 71 GAL 852 $3.50 $2,982.00 0.00 $0.00 660.00 $2,310.00 72 SY 233 $39.50 $9,203.50 0.00 $0.00 257.24 $10,160.98 73 SY 565 $54.50 $30,792.50 0.00 $0.00 623.75 $33,994.38 74 LF 6720 $12.90 $86,688.00 159.00 $2,051.10 6,708.00 $86,533.20 75 LF 3360 $14.00 $47,040.00 ‐54.00 ‐$756.00 3,179.00 $44,506.00 76 LS 1 $1,200.00 $1,200.00 0.00 $0.00 1.00 $1,200.00 77 SF 25 $13.00 $325.00 5.00 $65.00 25.00 $325.00 78 SY 97 $96.00 $9,312.00 0.00 $0.00 115.75 $11,112.00 79 SF 15 $29.00 $435.00 0.00 $0.00 20.25 $587.25 80 EA 2 $700.00 $1,400.00 0.00 $0.00 2.00 $1,400.00 4' DIA CBMH WITH CASTING PER DETAIL 405 REMOVE WATERMAIN CASING CONCRETE HYDRANT SPLASH PAD 6" GATE VALVE AND BOX 8" GATE VALVE AND BOX 15" FLARED END SECTION WITH TRASH GUARD 2'X3' CATCH BASIN WITH CASTING PER DETAIL 404 HYDRANT HYDRANT EXTENSION ABANDON EXISTING WATERMAIN PLUG EXISTING 6" WATERMAIN 1" TYPE "K" COPPER WATER SERVICE 6" DIP, CL. 52 WATERMAIN, INCL POLY WRAP 8" DIP, CL. 52 WATERMAIN, INCL POLY WRAP 12" DIP, CL. 52 WATERMAIN, INCL POLY WRAP 14" HDPE WATERMAIN, DIRECTIONAL DRILL TRAFFIC CONTROL INLET PROTECTION SILT FENCE, MACHINE SLICED SEDIMENT CONTROL LOG, TYPE WOOD FIBER ROCK CONSTRUCTION ENTRANCE TEMPORARY ACCESS ROAD CLEARING GRUBBING 16" X 12" WET TAP, INCL 12" GV & BOX CONNECT TO EXISTING 6" WATERMAIN CLEAR BRUSH REMOVE WATERMAIN PIPE ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE BASE BID MOBILIZATION SALVAGE AND REINSTALL RIP RAP DUCTILE IRON FITTINGS 14" HDPE TO 12" DIP TRANSITION FITTING OFFROAD STRUCTURE MARKER REMOVE AND DISPOSE OF EXISTING STORM SEWER PIPE REMOVE AND DISPOSE OF EXISTING STORM SEWER STRUCTURE SALVAGE AND REINSTALL 30" RCP, INCL FES PATCH GRAVEL DRIVEWAY 4" PERFORATED PVC PIPE DRAIN W/ SOCK 4" NON‐PERFORATED PVC PIPE DRAIN 4" PRECAST CONCRETE HEADWALL 12" FLARED END SECTION WITH TRASH GUARD SALVAGE & REINSTALL MAILBOX RANDOM RIPRAP CL II WITH FABRIC PATCH BITUMINOUS STREET ‐ 38TH/39TH STREET PATCH BITUMINOUS STREET ‐ IDEAL AVE RIBBON CONCRETE CURB B412 CONCRETE CURB & GUTTER AGGREGATE BASE, CLASS 6 (CV) (P) RANDOM RIPRAP CL III WITH FABRIC REMOVE SIGN SALVAGE & REINSTALL SIGN PANEL ON NEW POST, INCL NEW STREET NAME BLADES SAWCUT BITUMINOUS PAVEMENT SAWCUT CONCRETE PAVEMENT REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT REMOVE AND DISPOSE OF BITUMINOUS PAVEMENT (DRIVEWAY) REMOVE AND DISPOSE OF 6" CONCRETE PAVEMENT (DRIVEWAY) EXCAVATION ‐ COMMON (EV) (P) CONCRETE MATURITY TESTING 4" PVC PIPE DRAIN CLEAN OUT BITUMINOUS DRIVEWAY PAVEMENT TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,C) [SPWEA230C] TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE (2,C) [SPNWB230C] BITUMINOUS MATERIAL FOR TACK COAT 6" CONCRETE FLUME 6" CONCRETE DRIVEWAY PAVEMENT (HIGH EARLY) 4" CONCRETE SIDEWALK STREET NAME BLADE SIGN (2 BLADE) 12" GATE VALVE AND BOX VALVE BOX EXTENSION 1" CORPORATION STOP W/ SADDLE 1" CORPORATION STOP 1" CURB STOP & BOX EXCAVATION ‐ CHANNEL AND POND (EV) (P) EXCAVATION ‐ SUBGRADE (POND) (EV) COMMON EMBANKMENT (CV) (P) COMMON EMBANKMENT ‐ CHANNEL AND POND (CV) (P) SELECT GRANUALAR BORROW (CV) FINE FILTER AGGREGATE (CV) 15" RCP STORM SEWER, CL 5 12" RCP STORM SEWER, CL 5 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE 81 CY 2996 $34.00 $101,864.00 ‐21.00 ‐$714.00 1,479.00 $50,286.00 82 LS 1 $2,500.00 $2,500.00 0.00 $0.00 1.00 $2,500.00 83 SY 3653 $2.00 $7,306.00 0.00 $0.00 2,900.00 $5,800.00 84 SY 3569 $2.00 $7,138.00 0.00 $0.00 2,900.00 $5,800.00 85 SY 139 $14.00 $1,946.00 0.00 $0.00 99.48 $1,392.72 86 SY 14612 $8.00 $116,896.00 0.00 $0.00 11,555.00 $92,440.00 87 LB 40 $10.00 $400.00 0.00 $0.00 44.00 $440.00 88 HR 20 $150.00 $3,000.00 0.00 $0.00 10.00 $1,500.00 $2,716,277.00 $61,368.10 $2,637,375.91 TOTALS ‐ BASE CONTRACT $2,716,277.00 $61,368.10 $2,637,375.91 CHANGE ORDER NO. 1 CO1‐1 Extend culvert (39+50) and install driveway culvert (8370 39th St)LS 1 $6,620.00 $6,620.00 1.00 $6,620.00 1.00 $6,620.00 CO1‐2 Install driveway culvert (3948 Innsdale Ave)LS 1 $1,391.50 $1,391.50 1.00 $1,391.50 1.00 $1,391.50 TOTALS ‐ CHANGE ORDER NO. 1 $8,011.50 $8,011.50 $8,011.50 TOTALS ‐ REVISED CONTRACT $2,724,288.50 $69,379.60 $2,645,387.41 BASE BID SCARIFY AND TILL SOIL TOPSOIL BORROW (LV) SEED MIXTURE 25‐151 & EROSION CONTROL BLANKET SEED MIXTURE 35‐241 & EROSION CONTROL BLANKET TURF REINFORCEMENT MAT, CATEGORY 1, INCL SEED AND BLANKET SODDING, TYPE LAWN SEED MIXTURE 33‐262 STREET SWEEPER WITH PICK UP BROOM STAFF REPORT DATE: May 17, 2022 CONSENT AGENDA ITEM: Approve Pay Request No. 8 for the Heritage Farms Street and Utility Improvements SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 8 for the Heritage Farms Street and Utility Improvements? BACKGROUND: S.R. Weidema, Inc. was awarded a construction contract on January 19, 2021 to complete the Heritage Farms Street and Utility Improvements. Work remains in progress with a milestone completion date of October 15, 2021, substantial completion date of July 8, 2022 and final completion date of August 5, 2022. PROPOSAL DETAILS/ANALYSIS: S.R. Weidema, Inc. has submitted Partial Pay Request No. 8 in the amount of $30,076.53. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $148,011.72. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 8 for the Heritage Farms Street and Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 8 to S.R. Weidema, Inc. in the amount of $30,076.53 for the Heritage Farms Street and Utility Improvements”. ATTACHMENTS: 1. Partial Pay Estimate No. 8. PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. PERIOD OF ESTIMATE TO PROJECT OWNER:CONTRACTOR: 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 8. Previous Payments 9. Amount Due (6-7-8) *Detailed Breakdown Attached START DATE:ON SCHEDULE SUBSTANTIAL COMPLETION:X FINAL COMPLETION: ENGINEER'S CERTIFICATION:FOCUS Engineering, inc. DATE CONTRACTOR'S CERTIFICATION:CONTRACTOR DATE APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA DATE DATE BY BY YES NO The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. ENGINEER BY 4/1/2021 8/5/2022 REVISED DAYS REMAINING 491 0 96 7/8/2022 ORIGINAL DAYS CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY 8 5/1/202211/1/2021FROM HERITAGE FARMS STREET AND UTILITY IMPROVEMENTS PROJECT NO. 2019.121 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER S. R. WEIDEMA, INC. 17600 113TH AVENUE N MAPLE GROVE, MN 55369 ATTN: ANDY BURKE, PROJECT MANAGER CONTRACT TIME TOTALS $31,010.73 $0.00 $30,076.53 NET CHANGE $31,010.73 $148,011.725.0% $2,782,146.22 $0.00 $2,960,234.47 1 6/15/2021 $28,485.73 $3,152,494.53 2 5/10/2022 $2,525.00 $2,960,234.47 No.Approval Date Amount $3,121,483.80 Additions Deductions $31,010.73 5/10/2022 FOCUS Engineering, inc.PROJECT PAYMENT FORM 05/11/2022 PARTIAL PAY ESTIMATE NO. 8 HERITAGE FARMS STREET AND UTILITY IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2019.121 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT SCHEDULE A - GENERAL 1 LS 1 $140,000.00 $140,000.00 0.00 $0.00 1.00 $140,000.00 2 LS 1 $7,000.00 $7,000.00 0.00 $0.00 1.00 $7,000.00 3 LF 2990 $2.25 $6,727.50 372.00 $837.00 2,428.00 $5,463.00 4 EA 37 $350.00 $12,950.00 0.00 $0.00 37.00 $12,950.00 5 EA 60 $164.00 $9,840.00 0.00 $0.00 60.00 $9,840.00 6 EA 60 $55.00 $3,300.00 0.00 $0.00 62.00 $3,410.00 7 CY 1000 $30.00 $30,000.00 0.00 $0.00 1,418.00 $42,540.00 8 EA 3 $2,275.00 $6,825.00 0.00 $0.00 1.00 $2,275.00 9 HR 62 $150.00 $9,300.00 0.00 $0.00 60.00 $9,000.00 10 HR 15 $700.00 $10,500.00 0.00 $0.00 0.00 $0.00 11 SY 426 $2.75 $1,171.50 0.00 $0.00 2,685.00 $7,383.75 12 AC 1 $4,200.00 $4,200.00 0.00 $0.00 2.57 $10,794.00 13 SY 22510 $8.05 $181,205.50 0.00 $0.00 13,670.00 $110,043.50 SCHEDULE B - SANITARY SEWER 14 LF 50 $24.00 $1,200.00 0.00 $0.00 50.00 $1,200.00 15 EA 1 $9,000.00 $9,000.00 0.00 $0.00 1.00 $9,000.00 16 EA 1 $3,000.00 $3,000.00 0.00 $0.00 1.00 $3,000.00 17 LF 697 $85.00 $59,245.00 0.00 $0.00 702.00 $59,670.00 18 LF 950 $85.00 $80,750.00 0.00 $0.00 950.00 $80,750.00 19 LF 496 $85.00 $42,160.00 0.00 $0.00 496.00 $42,160.00 20 LF 27 $120.00 $3,240.00 0.00 $0.00 27.00 $3,240.00 21 LF 884 $120.00 $106,080.00 0.00 $0.00 901.00 $108,120.00 22 LF 722 $120.00 $86,640.00 0.00 $0.00 722.00 $86,640.00 23 LF 76 $190.00 $14,440.00 0.00 $0.00 76.00 $14,440.00 24 LF 382 $190.00 $72,580.00 0.00 $0.00 296.00 $56,240.00 25 LF 280 $190.00 $53,200.00 0.00 $0.00 194.00 $36,860.00 26 LF 420 $190.00 $79,800.00 0.00 $0.00 596.00 $113,240.00 27 LF 60 $125.00 $7,500.00 0.00 $0.00 60.00 $7,500.00 28 LF 140 $405.00 $56,700.00 0.00 $0.00 140.00 $56,700.00 29 EA 37 $3,161.00 $116,957.00 0.00 $0.00 37.00 $116,957.00 30 EA 2 $4,808.00 $9,616.00 0.00 $0.00 2.00 $9,616.00 31 LF 397 $183.00 $72,651.00 0.00 $0.00 402.49 $73,655.67 32 LF 21 $297.00 $6,237.00 0.00 $0.00 21.21 $6,299.37 33 EA 37 $215.00 $7,955.00 0.00 $0.00 37.00 $7,955.00 34 LF 1704 $34.00 $57,936.00 0.00 $0.00 1,890.00 $64,260.00 35 LF 111 $22.00 $2,442.00 0.00 $0.00 218.00 $4,796.00 36 LF 95 $25.00 $2,375.00 0.00 $0.00 115.00 $2,875.00 37 LB 497 $8.00 $3,976.00 0.00 $0.00 181.00 $1,448.00 38 CY 890 $0.01 $8.90 0.00 $0.00 0.00 $0.00 39 CY 890 $0.01 $8.90 0.00 $0.00 0.00 $0.00 40 LF 5134 $3.00 $15,402.00 0.00 $0.00 5,160.00 $15,480.00 SCHEDULE C - WATERMAIN 41 LS 1 $18,000.00 $18,000.00 0.00 $0.00 1.00 $18,000.00 42 SY 40 $40.00 $1,600.00 0.00 $0.00 0.00 $0.00 43 EA 1 $2,055.00 $2,055.00 0.00 $0.00 0.00 $0.00 44 LF 623 $8.00 $4,984.00 0.00 $0.00 529.00 $4,232.00 45 EA 3 $400.00 $1,200.00 0.00 $0.00 3.00 $1,200.00 46 EA 6 $200.00 $1,200.00 0.00 $0.00 6.00 $1,200.00 47 LF 460 $5.00 $2,300.00 0.00 $0.00 199.00 $995.00 48 LF 1780 $12.00 $21,360.00 0.00 $0.00 1,710.00 $20,520.00 49 EA 9 $1,200.00 $10,800.00 0.00 $0.00 5.00 $6,000.00 50 EA 20 $250.00 $5,000.00 0.00 $0.00 17.00 $4,250.00 51 EA 7 $4,300.00 $30,100.00 0.00 $0.00 6.00 $25,800.00 52 EA 9 $1,083.00 $9,747.00 0.00 $0.00 8.00 $8,664.00 53 EA 4 $1,903.00 $7,612.00 0.00 $0.00 4.00 $7,612.00 54 EA 4 $2,645.00 $10,580.00 0.00 $0.00 5.00 $13,225.00 55 EA 20 $120.00 $2,400.00 0.00 $0.00 17.00 $2,040.00 56 EA 20 $210.00 $4,200.00 0.00 $0.00 17.00 $3,570.00 57 LF 790 $36.00 $28,440.00 0.00 $0.00 639.50 $23,022.00 58 LF 158 $31.00 $4,898.00 0.00 $0.00 164.30 $5,093.30 59 LF 2306 $53.00 $122,218.00 0.00 $0.00 2,210.00 $117,130.00 60 LB 3506 $7.00 $24,542.00 0.00 $0.00 3,178.00 $22,246.00 61 EA 1 $91.00 $91.00 0.00 $0.00 0.00 $0.00 SCHEDULE D - STORM SEWER 8" PVC C-900 RJIB DR 14 SANITARY SEWER - DIRECTIONAL DRILLED 48" DIAMETER SANITARY SEWER MANHOLE, TYPE 301 48" DIAMETER SANITARY SEWER DROP MANHOLE, TYPE 306 EXCESS MANHOLE DEPTH 8" PVC SDR 26 SANITARY SEWER (20'-25' DEPTH) 8" PVC C900 DR 14 SANITARY SEWER (15'-20' DEPTH) 8" PVC C900 DR 14 SANITARY SEWER (20'-25' DEPTH) 8" PVC C900 DR 14 SANITARY SEWER (25'-30' DEPTH) 8" PVC C900 DR 14 SANITARY SEWER (30'-35' DEPTH) 8" PVC SDR 35 SANITARY SEWER (0'-10' DEPTH) 8" PVC SDR 35 SANITARY SEWER (10'-15' DEPTH) 8" PVC SDR 35 SANITARY SEWER (15'-20' DEPTH) 8" PVC SDR 26 SANITARY SEWER (10'-15'' DEPTH) 8" PVC SDR 26 SANITARY SEWER (15'-20' DEPTH) REMOVE GATE VALVE AND BOX ABANDON WATERMAIN CONNECT TO EXISTING WATER MAIN CONNECT TO EXISTING WATER SERVICE HYDRANT 6" GATE VALVE AND BOX CUT IN 6" GATE VALVE AND BOX 12" GATE VALVE AND BOX 1" CORPORATION STOP 1" CURB STOP AND BOX 1" COPPER WATER SERVICE PIPE 6" DIP CLASS 52 WATERMAIN 12" DIP CLASS 52 WATERMAIN MJ DIP COMPACT FITTINGS OFF ROAD STRUCTURE MARKER CLEAN AND TELEVISE SANITARY SEWER ROCK FOUNDATION BORROW 8" DUCTILE IRON PIPE SEWER CL 50 REMOVAL OF UNSTABLE FOUNDATION MATERIAL 8" SANITARY SEWER OUTSIDE DROP 8"X4" PVC WYE BRANCH 4" PVC SCHED. 40 SANITARY SERVICE PIPE 4" PVC SCHED. 40 SANITARY SERVICE RISER PIPE 4" PVC C900 DR 14 SANITARY SERVICE RISER PIPE MJ DIP COMPACT FITTINGS TEMPORARY WATER REMOVE WATER SERVICE PIPE WATERMAIN INSULATION WATERMAIN OFFSET REMOVE WATERMAIN PIPE REMOVE HYDRANT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE BASE BID MOBILIZATION SODDING REPAIR SANITARY SERVICE PIPE CONNECT TO EXISTING SANITARY SEWER MANHOLE (OUTSIDE DROP) CONNECT TO EXISTING SANITARY SEWER EXPLORATORY DIGGING EROSION CONTROL BLANKET SEEDING TRAFFIC CONTROL SILT FENCE INLET PROTECTION CLEARING GRUBBING IMPORT AND PLACE TOPSOIL BORROW TEMPORARY ROCK CONSTRUCTION ENTRANCE STREET SWEEPING QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE 62 LF 20 $97.00 $1,940.00 0.00 $0.00 0.00 $0.00 63 LF 937 $12.00 $11,244.00 0.00 $0.00 679.00 $8,148.00 64 EA 1 $750.00 $750.00 0.00 $0.00 1.00 $750.00 65 EA 2 $200.00 $400.00 0.00 $0.00 2.00 $400.00 66 EA 11 $500.00 $5,500.00 0.00 $0.00 11.00 $5,500.00 67 EA 3 $1,000.00 $3,000.00 0.00 $0.00 3.00 $3,000.00 68 LF 175 $24.00 $4,200.00 0.00 $0.00 0.00 $0.00 69 LF 126 $35.00 $4,410.00 0.00 $0.00 156.00 $5,460.00 70 LF 1938 $37.00 $71,706.00 0.00 $0.00 1,956.00 $72,372.00 71 EA 1 $600.00 $600.00 0.00 $0.00 0.00 $0.00 72 EA 9 $700.00 $6,300.00 0.00 $0.00 9.00 $6,300.00 73 EA 2 $800.00 $1,600.00 0.00 $0.00 0.00 $0.00 74 LF 240 $10.00 $2,400.00 240.00 $2,400.00 240.00 $2,400.00 75 LF 240 $105.00 $25,200.00 240.00 $25,200.00 240.00 $25,200.00 76 EA 6 $1,898.00 $11,388.00 0.00 $0.00 6.00 $11,388.00 77 EA 3 $3,107.00 $9,321.00 0.00 $0.00 3.00 $9,321.00 78 EA 16 $2,487.00 $39,792.00 0.00 $0.00 16.00 $39,792.00 79 EA 2 $3,360.00 $6,720.00 0.00 $0.00 2.00 $6,720.00 80 CY 50 $105.00 $5,250.00 0.00 $0.00 43.10 $4,525.50 81 LF 2479 $3.25 $8,056.75 0.00 $0.00 2,112.00 $6,864.00 82 LF 450 $5.00 $2,250.00 0.00 $0.00 548.00 $2,740.00 83 CY 180 $15.00 $2,700.00 0.00 $0.00 180.00 $2,700.00 SCHEDULE E - STREETS 84 LS 1 $12,000.00 $12,000.00 0.00 $0.00 1.00 $12,000.00 85 EA 44 $110.00 $4,840.00 0.00 $0.00 44.00 $4,840.00 86 EA 11 $25.00 $275.00 0.00 $0.00 0.00 $0.00 87 EA 12 $35.00 $420.00 0.00 $0.00 6.00 $210.00 88 LF 375 $4.00 $1,500.00 0.00 $0.00 1,407.00 $5,628.00 89 SY 16680 $3.00 $50,040.00 0.00 $0.00 16,880.30 $50,640.90 90 SY 1079 $5.00 $5,395.00 0.00 $0.00 839.50 $4,197.50 91 SY 180 $6.00 $1,080.00 0.00 $0.00 37.80 $226.80 92 EA 3 $200.00 $600.00 0.00 $0.00 3.00 $600.00 93 SY 197 $6.00 $1,182.00 0.00 $0.00 86.00 $516.00 94 LF 1125 $3.50 $3,937.50 0.00 $0.00 661.00 $2,313.50 95 LF 230 $3.50 $805.00 0.00 $0.00 230.00 $805.00 96 CY 18070 $12.00 $216,840.00 0.00 $0.00 18,070.00 $216,840.00 97 CY 12800 $18.00 $230,400.00 0.00 $0.00 12,800.00 $230,400.00 98 SY 5100 $1.15 $5,865.00 0.00 $0.00 5,174.84 $5,951.07 99 CY 300 $9.15 $2,745.00 0.00 $0.00 661.41 $6,051.90 100 CY 2560 $27.00 $69,120.00 0.00 $0.00 2,560.00 $69,120.00 101 SY 1079 $30.00 $32,370.00 0.00 $0.00 837.00 $25,110.00 102 TN 1159 $72.50 $84,027.50 0.00 $0.00 0.00 $0.00 103 TN 1547 $66.50 $102,875.50 0.00 $0.00 1,282.45 $85,282.93 104 TN 154 $94.50 $14,553.00 0.00 $0.00 169.93 $16,058.39 105 TN 154 $93.50 $14,399.00 0.00 $0.00 158.90 $14,857.15 106 TN 475 $90.00 $42,750.00 0.00 $0.00 580.39 $52,235.10 107 GAL 683 $1.60 $1,092.80 0.00 $0.00 165.00 $264.00 108 LF 8790 $14.90 $130,971.00 0.00 $0.00 1,236.00 $18,416.40 109 LF 3830 $15.05 $57,641.50 0.00 $0.00 11,217.00 $168,815.85 110 EA 2 $1,100.00 $2,200.00 0.00 $0.00 2.00 $2,200.00 111 SY 151 $70.40 $10,630.40 0.00 $0.00 205.16 $14,443.26 112 SY 205 $73.35 $15,036.75 0.00 $0.00 145.70 $10,687.10 113 EA 6 $1,200.00 $7,200.00 0.00 $0.00 6.00 $7,200.00 114 SY 280 $53.80 $15,064.00 0.00 $0.00 157.07 $8,450.37 115 SF 100 $20.00 $2,000.00 0.00 $0.00 34.60 $692.00 116 SF 130 $50.00 $6,500.00 0.00 $0.00 134.00 $6,700.00 117 LF 2620 $10.00 $26,200.00 0.00 $0.00 2,830.00 $28,300.00 118 EA 33 $130.00 $4,290.00 0.00 $0.00 33.00 $4,290.00 119 EA 3 $365.00 $1,095.00 0.00 $0.00 3.00 $1,095.00 120 EA 1 $400.00 $400.00 0.00 $0.00 2.00 $800.00 121 SF 123 $30.00 $3,690.00 23.25 $697.50 151.25 $4,537.50 122 EA 34 $175.00 $5,950.00 0.00 $0.00 35.00 $6,125.00 123 LF 106 $2.05 $217.30 0.00 $0.00 123.00 $252.15 124 LF 250 $1.05 $262.50 0.00 $0.00 198.00 $207.90 125 LF 504 $1.05 $529.20 0.00 $0.00 503.00 $528.15 126 LF 52 $6.15 $319.80 0.00 $0.00 25.00 $153.75 $3,121,483.80 $29,134.50 $2,929,223.74 TOTALS - BASE CONTRACT $3,121,483.80 $29,134.50 $2,929,223.74 8" SOLID LINE YELLOW EPOXY FURNISH SIGN PANEL INSTALL SIGN PANELS 4" DOUBLE SOLID YELLOW EPOXY 4" SOLID LINE YELLOW EPOXY 4" SOLID LINE WHITE EPOXY BASE BID TRUNCATED DOME PANELS 4" PERFORATED PVC EDGE DRAIN DRAINTILE CLEANOUT PRECAST CONCRETE HEADWALL ADJUST EXISTING MANHOLE CASTING 7" CONCRETE VALLEY GUTTER 6" CONCRETE DRIVEWAY CONCRETE PEDESTRIAN RAMP 5" CONCRETE WALK SPECIAL CONCRETE SURFACE FINISH BITUMINOUS WEDGE PAVING BITUMINOUS MATERIAL FOR TACK COAT CONCRETE CURB AND GUTTER DESIGN B618 CONCRETE CURB AND GUTTER DESIGN SURMOUNTABLE 6" CONCRETE FLUME BITUMINOUS DRIVEWAY PAVEMENT TYPE SP 9.5 WEARING COURSE MIX (2,C) TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) TYPE SP 9.5 WEARING COURSE MIX (3,C) TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C) COMMON EXCAVATION (P) SELECT GRANULAR BORROW (P) GEOTEXTILE FABRIC TYPE 5 SUBGRADE CORRECTION AGGREGATE BASE CLASS 6 (P) REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (WALK) REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (FLUME) REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT (DRIVEWAY) REMOVE AND DISPOSE OF EXISTING CONCRETE CURB AND GUTTER REMOVE AND DISPOSE OF EXISTING CONCRETE VALLEY GUTTER SALVAGE SIGN REMOVE SIGN SAWCUT BITUMINOUS OR CONCRETE REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT (DRIVEWAY) 12" CP PIPE SEWER 12" RC PIPE SEWER CLASS V 15" RC PIPE SEWER CLASS V 12" RC PIPE FLARED END SECTION CLASS V DITCH GRADING POND EXCAVATION TEMPORARY ACCESS DRIVE SALVAGE AND REINSTALL MAILBOX CATCH BASIN MANHOLE WITH SUMP TYPE 405 CATCH BASIN MANHOLE TYPE 406 HIGH CAPACITY CURB OPENING CATCH BASIN RIP RAP CLASS II CLEAN AND TELEVISE STORM SEWER 18" RC PIPE FLARED END SECTION CLASS V PRE-REHABILITATION CCTV INSPECTION CIPP LINE 12" PIPE SEWER CATCH BASIN TYPE 404 REPAIR STORM SEWER PIPE REMOVE AND DISPOSE OF EXISTING STORM SEWER REMOVE AND DISPOSE OF EXISTING SURGE BASIN REMOVE AND DISPOSE OF EXISTING HIGH CAPACITY CURB OPENING CATCH BASIN REMOVE AND DISPOSE OF EXISTING CATCH BASIN 15" RC PIPE FLARED END SECTION CLASS V CONNECT TO EXISTING STORM SEWER QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE CHANGE ORDER NO. 1 CO1-1 LS 1 $26,803.43 $26,803.43 0.00 $0.00 1.00 $26,803.43 CO1-2 LS 1 $1,682.30 $1,682.30 0.00 $0.00 1.00 $1,682.30 TOTALS - CHANGE ORDER NO. 1 $28,485.73 $0.00 $28,485.73 CHANGE ORDER NO. 2 CO2-1 EA 23 $100.00 $2,300.00 23.00 $2,300.00 23.00 $2,300.00 CO2-2 EA 3 $75.00 $225.00 3.00 $225.00 3.00 $225.00 TOTALS - CHANGE ORDER NO. 2 $2,525.00 $2,525.00 $2,525.00 TOTALS - REVISED CONTRACT $3,152,494.53 $31,659.50 $2,960,234.47 Inlet Protection (Reinstall) Mailbox Support Replacement Traffic Control Construction Sign Special STAFF REPORT DATE: May 17, 2022 CONSENT AGENDA ITEM: City Center-Public Works Addition Pay Request #4 SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: At the November 3rd meeting, Council awarded bids for the new city center and public works addition. Also established at that time was Guaranteed Maximum Price (GMP) with H+U for construction costs. The GMP was $13,402,788. ISSUE BEFORE COUNCIL: Should Council approve Pay Request #4 for the City Center and Public Works Addition project? PROPOSAL: Pay request #4 is for $521,724.24. A copy is included in your packet. FISCAL IMPACT: With this pay request, the project remains within budget. OPTION: 1) Approve pay request #4 2) Don’t approve pay request #4 RECOMMENDATION: “Motion to approve Pay Request #4 for the New City Center and Public Works Addition.” ATTACHMENTS: • Pay Request #4 STAFF REPORT DATE: May 17, 2022 CONSENT AGENDA ITEM: Approve Cooperative Agreements for the County State Aid Highway (CSAH) 15 (Manning Avenue) and 30th Street Intersection Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Sarah Sonsalla, City Attorney Chad Isakson, Assistance City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the Cooperative Cost Share, Cooperative Maintenance Agreement, and Cooperative Signal Maintenance Agreement with Washington County for the County State Aid Highway (CSAH) 15 (Manning Avenue) and 30th Street Intersection Improvements? BACKGROUND: Washington County is leading a project to install a steel galvanized pole traffic signal at the intersection of County State Aid Highway 15 (Manning Avenue) and 30th Street North to improve intersection traffic operations. The intersection is partially located within the City of Lake Elmo (west intersection leg), Baytown Township and West Lakeland Township (east intersection leg). An Intersection Control Evaluation (ICE) Report was prepared by SRF in May 2021. Results of the report indicate the justification of a traffic signal for future growth conditions, including the closure of the 32nd Street access to Manning Avenue in the Easton Village subdivision. To facilitate the installation of a traffic signal, the project includes the construction of dedicated left and right turn lanes along both the west leg (located in Lake Elmo) and east leg (located in Baytown and West Lakeland Townships) of 30th Street North. The turn lanes on the west leg of the intersection have been designed using a 30-mph speed limit to facilitate a reduction in the turn lane length together with reduced lane widths to 11-feet. To address the project drainage, two (2) stormwater management basins will be constructed within the public right-of-way of the west leg of 30th Street. No right-of-way acquisition is needed from Lake Elmo for the improvements. PROPOSAL DETAILS/ANALYSIS: On March 15, 2022, the City Council approved a Resolution of Support for the preliminary design layout and supported the County’s efforts to proceed with the completion of the final design for the project. The cost share presented to the City council at this workshop was $397,300. Washington County is requesting the City enter into a Cooperative Cost Share Agreement, Cooperative Maintenance Agreement, and Cooperative Signal Maintenance Agreement for the project. The agreements are four-party agreements between Washington County, Lake Elmo, Baytown Township, and West Lakeland Township. The purpose for the Agreements are to outline the cost participation by the County, City, and respective Townships, and to address the respective ownership and maintenance responsibilities for the new improvements, including the traffic signal operation and maintenance. The City cost share has been increased to $496,570 due mainly to errors by the County’s consultants in previous estimates for the City percentage share in engineering and County furnished materials. Key elements of the agreements are as follows: • The total estimated project costs is $1,241,982. • The total estimated cost share participation by Lake Elmo is $496,570 (approximately 40%). • The city’s estimated cost share is not fixed. The agreement outlines the elements of the project that the city will be responsible for, the invoicing and payment terms, and indicate that the City share will be based on the actual costs incurred for those project elements. • Project changes can be made and approved solely by the County, and the costs assigned to the City by the County in accordance with the County Cost Participation Policy. The County must obtain concurrence from the City regarding cost changes that exceed a 10% contingency over the estimated City cost share. • Upon completion of the project, the City shall own and maintain, without cost or expense to the County, all improvements constructed under this project within City Right of Way. This includes all pavement, pavement markings, signing, curb and gutter, utilities, and roadway lighting along 30th Street North, west of Manning Avenue. • Upon completion of the project, the City shall own and maintain, without cost or expense to the County, stormwater basin #1 located within the 30th Street right-of-way, and shall be financially responsible to the County for a 64% prorated share of any major maintenance required for stormwater basin #2, located in County right-of-way at the intersection with 30th Street. • Consistent with other traffic signal maintenance agreements with Washington County, the County will own, operate and maintain the traffic control systems and all its components including the re-lamping of vehicular and pedestrian signal indications, cleaning and maintenance of the control cabinet, maintenance of the Emergency Vehicle Preemption (EVP) system, attached signage, traffic signal interconnection and master controller, battery backup, vehicle detection cameras, and responsibility for repair of any physical damage. • The City will pay 50% of all monthly electrical service expenses necessary to operate the traffic control signal system and integral street lights, including the cost for maintaining an ongoing electrical service connection. • The County maintains and keeps in repair the integral luminaires (overhead street lights) and all their components, including replacement of the existing luminaires if necessary, and shall maintain and keep in repair the electrical connection to the luminaire heads. The County shall also, at its sole cost and expense, be responsible for identification and location of the underground components of the traffic control signal systems as required by the Gopher State One Call system. FISCAL IMPACT: The County is requesting cost participation in the project by the City of Lake Elmo for the actual construction costs for specified project components and line items, plus a prorated share of the project engineering costs and County furnished materials. The current estimated cost share participation by Lake Elmo is $496,570. The actual cost share will be determined once the project is complete and the final costs are known. The City intends to bond to finance the improvements. The City’s share of the costs, as assigned by the County, include the roadway improvements along the west leg of 30th Street North, including the construction of a dedicated left and right turn lane. In addition, the County has assigned 25% of the traffic signal cost to Lake Elmo. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a Resolution approving Cooperative Agreements with Washington County for the County State Aid Highway (CSAH) 15 (Manning Avenue) and 30th Street Intersection Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution No. 2022-047 Approving Cooperative Agreements with Washington County for the County State Aid Highway (CSAH) 15 (Manning Avenue) and 30th Street Intersection Improvements.” ATTACHMENTS: 1. Resolution Approving Cooperative Agreements with Washington County for the County State Aid Highway (CSAH) 15 (Manning Avenue) and 30th Street Intersection Improvements. 2. Cooperative Cost Share Agreement No. 14787. 3. Cooperative Maintenance Agreement 14786. 4. Cooperative Signal Maintenance Agreement 14788. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2022-047 A RESOLUTION APPROVING COOPERATIVE AGREEMENTS WITH WASHINGTON COUNTY FOR THE COUNTY STATE AID HIGHWAY (CSAH) 15 AND 30TH STREET INTERSECTION IMPROVEMENTS WHEREAS, Washington County intends to construct intersection improvements at County State Aid Highway (CSAH) 15 (Manning Avenue N.) and 30th Street North, from 700 feet west of Manning Avenue to 600 feet east of Manning Avenue in the City of Lake Elmo, Baytown Township and West Lakeland Township, herein referred to as the “Project”; and WHEREAS, the County, City, and Townships agree to share in certain local costs included in the Project as detailed in the attached Cooperative Cost Share Agreement; and WHEREAS, upon completion of this project, the County, City, and Townships agree to their respective ownership and maintenance responsibilities as identified in the attached Cooperative Maintenance Agreement and attached Signal Maintenance Agreement; and WHEREAS, a cooperative effort between the County, City and Townships is the appropriate method to facilitate the construction of these improvements, project cost sharing, and facilitate the maintenance of the items constructed by the Project, including the operation and maintenance of the traffic signal; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1 and Minnesota Statute 471.59. NOW, THEREFORE, BE IT RESOLVED, 1. That Cooperative Agreement 14787 for the project costs of County State Aid Highway (CSAH) 15 (Manning Avenue N.) and 30th Street Intersection Improvements, between the City of Lake Elmo and Washington County, is hereby approved and the Mayor and City Administrator are hereby authorized to execute the agreement on behalf of the City of Lake Elmo. 2. That Cooperative Maintenance Agreement 14786 and Cooperative Signal Maintenance Agreement 14788 between the City of Lake Elmo and Washington County are hereby approved and the Mayor and City Administrator are hereby authorized to execute the agreements on behalf of the City of Lake Elmo. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTEENTH DAY OF MAY, 2022. CITY OF LAKE ELMO By: __________________________ (Seal) Charles Cadenhead ATTEST: Mayor ________________________________ Julie Johnson, City Clerk Page 1 of 6 COOPERATIVE AGREEMENT BETWEEN THE CITY OF LAKE ELMO AND WASHINGTON COUNTY FOR CONSTRUCTION COST OF COUNTY STATE AID HIGHWAY (CSAH) 15 AND 30TH STREET THIS AGREEMENT, by and between the City of Lake Elmo a municipal corporation, herein after referred to as the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County.” WITNESSETH: WHEREAS, the County intends to construct the intersection of County State Aid Highway (CSAH) 15 and 30th street from 700 feet west of CSAH 15 to 600 feet east of CSAH 15 in the City of Lake Elmo, Baytown Township, and West Lakeland Township. WHEREAS, items within the City of Lake Elmo are included in the Project require City cost participation in accordance with “Washington County Cost Participation Policy #8001 for Cooperative Highway Improvement Projects”; and WHEREAS, the City desires to use local funds for these improvements; and WHEREAS, the County desires to use local funds and State Aid for these improvements; and WHEREAS, a cooperative effort between the City and County is the appropriate method to facilitate the construction of these transportation improvements; and WHEREAS, the County is entering into separate Cost Share and Maintenance Agreements with the City of Lake Elmo and with Baytown Township, and West Lakeland Township to reflect their contribution to the project; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1 and Minnesota Statute 471.59. NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: A. PURPOSE The purpose of this Agreement is set forth in the above whereas clauses which are all incorporated by reference as if fully set forth herein and shall consist of this Agreement, Exhibit A (Location Map) and Exhibit B (Estimated Cost Splits), and Exhibit C (Estimated Cost Splits Map). B. PLANS AND SPECIFICATION PREPARATION 1. The County shall be responsible for the preparation of all the plans and specifications for the Project, including but not limited to, compliance with all applicable standards and policies and obtaining all approvals required in formulating the bid specifications for all County and City components of this Project. 2. The following County project number has been assigned to the Project: SAP 082-615-042 (CSAH 15). 3. The following City project numbers have been assigned to the Project: 2021.114. WASHINGTON COUNTY CONTRACT NO. 14787 DEPT. PUBLIC WORKS DIVISION TRANSPORTATION TERM SIGNATURE – END OF PROJECT Page 2 of 6 C. RIGHT OF WAY AND EASEMENTS 1. The County shall acquire all permanent rights of way, permanent easements, and temporary slope easements, which will be acquired in the name of the County. 2. Any rights of way, permanent easements, and temporary slope easements that cannot be obtained through negotiation will be acquired by the County through eminent domain proceedings. D. ADVERTISEMENT AND AWARD OF CONTRACT After plans and specifications have been approved by the County, all permits and approvals obtained, and acquisition of necessary rights-of-way and easements, the County shall advertise for construction bids and at the sole discretion of the County award the contract to the lowest responsible bidder subject only to the final consent of the City for costs relating to any elements for which the City is requested to pay. City consent shall be received at the first available council meeting following receipt from the County the updated Exhibit B and bid tabulations using actual contractor prices, and City consent may not be unreasonably conditioned, withheld, or delayed. E. CONSTRUCTION ADMINISTRATION, OBSERVATION, AND TESTING The County shall be responsible for the construction administration, inspection, and for the observation and testing for all construction items. F. COST PARTICIPATION ITEMS AND ESTIMATED COSTS The City’s costs related to the Project will be determined in accordance with the “Washington County Cost Participation Policy #8001 for Cooperative Highway Improvement Projects”, which is incorporated into this Agreement by reference.. The City’s cost participation is set forth in Table 1 and is broken down into five categories which are: 1) Construction; 2) Design Engineering; 3) Construction Engineering/Contract Administration; 4) Right of Way; and 5) County-Furnished Material. 1. Construction Construction costs shall be the cost to construct the Project. The County has prepared a statement of estimated quantities and cost splits hereto attached as Exhibit B. The City shall pay to the County its share of the total cost as shown in Exhibit B and set forth in Table 1. After the County has awarded the construction contract, Exhibit B will be updated to reflect the actual contractor’s unit prices. 2. Design Engineering Design engineering costs shall be professional design engineering services, project coordination, preparation of plans and specification, stakeholder engagement, geotechnical studies, and other administrative functions necessary for the Project. Based on the City’s share of the construction cost, the City shall pay the prorated cost of design engineering for the entire Project as set forth in Table 1. After the County has awarded the construction contract, Exhibit B will be updated to reflect the actual design engineering cost. 3. Construction Engineering/Contract Administration Construction engineering/contract administration costs shall be construction observation, construction testing, construction administration, staking, conducting and recording the pre-bid, pre-construction and weekly construction meetings, reviewing monthly pay estimates, labor compliance, and other administrative functions necessary for the Project. Construction engineering/contract administration is 8% of the construction cost. The City shall pay 8% of the City’s share of the construction cost for construction engineering/contract administration as set forth in Table 1. After the County has awarded the construction contract, Exhibit B will be updated to reflect the estimated construction engineering/contract administration cost. 4. Right of Way Page 3 of 6 Right of Way costs shall be permanent right-of-way, permanent utility and/or drainage easements, temporary easements, title work costs, appraisal costs, relocation specialist costs, relocation costs, and condemnation commissioner costs. If applicable, the City shall pay their share of the final right of way cost. The estimated amount is set forth in Table 1. 5. County-Furnished Material County-furnished material costs shall be items such as light poles, traffic signal control equipment, and street name signs which are separately procured outside of the construction contract and installed within the Project limits. The City shall pay their share of the final County-furnished material cost. The estimated amount is set forth in Table 1. 6. The costs and shares attributable to the City and payable to the County as shown in Table 1 are merely estimated and a final reconciliation of costs as set forth in Section G below shall be done at the end of the Project. Actual City costs and shares are based on the following: a. Construction shall be based on the contractor's unit prices and final quantities at Project completion including all contract changes. b. Design engineering shall be based on the contractor’s unit prices at the time of contract award. c. Construction engineering/contract administration shall be based on the contractor’s unit prices and final quantities at Project completion including all contract changes and liquidated damages. d. Right of way shall be based on the final costs to acquire right of way. e. County-furnished material shall be based on the final costs to acquire County-furnished material. G. PAYMENT 1. Construction and Construction Engineering/Contract Administration a. After the County has awarded the construction contract, the County shall update Exhibit B to conform the Exhibit to the amounts in the awarded bid and shall invoice the City 10 percent of the City's estimated construction and construction engineering/contract administration cost based on the updated Exhibit B. b. During construction, the County shall submit to the City partial estimates of work performed by the contractor. The City shall pay to the County its share of the partial estimate as determined in Section F. c. Upon substantial completion of the work the County shall submit to the City a final invoice and final reconciliation of costs. The reconciliation will add or subtract contract amendments to the City’s Project components, adjustments for liquidated damages pursuant to Section I., and previous TABLE 1 – ESTIMATED COSTS City of Lake Elmo Cost Summary ITEM TOTAL COST CITY SHARE CITY COST Construction $772,527.50 See Exhibit B $316,103.90 Design Engineering $278,286 41% of Design Engineering $114,097 Construction Engineering/Contract Administration $61,802 8% of Construction Cost Share $25,288 Right of Way $0 0% $0 County Furnished Material $165,800 25% $41,450 TOTAL ESTIMATED COST $1,241,982 $496,570 Page 4 of 6 Project cost payments made by the City to the County. d. The final invoice from the County to the City shall be submitted to the City no later than 12 months after substantial completion of the Project excluding contractor and/or County contested items or costs related to right of way condemnation process. With the final invoice the County shall report to the City a list of contractors contested items and outstanding right-of-way condemnation with estimated costs. The County shall submit to the City a final invoice related to contested items or costs related to right of way condemnation within 4 months of resolution of all items. 2. The costs set forth in Table 1 for design engineering and right of way shall be separate line items on the invoice and paid by the City on a reimbursable basis. 3. In the event that the City paid more in advance than the actual cost of the City’s portion of the Project, the County shall refund without interest the amount to the City. 4. The City shall pay 100 percent of an invoice amount within thirty (30) days of receipt. H. CONTRACT CHANGES Any modifications or additions to the final approved plans and/or specifications of the Project shall be made part of the construction contract through a written amendment to the construction contract and the cost for such changes shall be appropriated as set forth in Section F. of this Agreement. As the responsible party for construction administration, the County understands that the City’s project budget is limited and shall therefore endeavor to keep the City informed of project changes that may result in significant cost increases or budget overruns, including right-of-way acquisition costs. The County further understands that total costs appropriated to the City that exceed the City’s expected cost share in Row 6 of the updated Table 1 using actual contractor prices and appraised right-of-way offers, plus 10% contingency, require City concurrence from the City Administrator. If construction delays occur while waiting for City concurrence that lead to additional project costs, the city shall be responsible to cover these additional project costs. I. LIQUIDATED DAMAGES Any liquidated damages assessed to the contractor in connection with the work performed on the Project shall be used to adjust the project completion costs thus adjusting the City’s construction engineering/contract administration costs as stated in F.6.c. No adjustment to construction costs will be made to the City’s portion of the Project in the event of liquidated damages. J. CONDITIONS The City shall not assess or otherwise recover any portion of its cost for this Project through special assessment of County-owned property. K. CIVIL RIGHTS AND NON-DISCRIMINATION The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of any Agreement entered into by the parties with any contractor subcontractor, or material suppliers. L. WORKERS COMPENSATION It is hereby understood and agreed that any and all employees of the City and all other persons employed by the City in the performance of construction and/or construction engineering work or services required or provided for under this Agreement shall not be considered employees of the County and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any Page 5 of 6 act or omission on the part of said City employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the County. It is hereby understood and agreed that any and all employees of the County and all other persons employed by the County in the performance of construction and/or construction engineering work or services required or provided for under this Agreement shall not be considered employees of the City and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the City. M. INDEMNIFICATION 1. The City agrees that it will defend, indemnify and hold harmless the County against any and all liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay by reason of any negligent act by the City, its agents, officers or employees during the performance of this Agreement. 2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability, loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by reason of any negligent act by the County, its agents, officers or employees during the performance of this Agreement. 3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other parties as provided for in Section 471.59, subd. 1a. 4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute 471.59, subdivision 1a. and that the total liability for the parties shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision 1(a). N. DATA PRACTICES All data collected, created, received, maintained, disseminated, or used for any purposes in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. O. TERM This Agreement shall remain in full force and effect until terminated by mutual Agreement of the parties. P. COUNTERPARTS This Agreement may be executed in counterparts. Q. SEVERABILITY If any provision or provisions of this Agreement are held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not be affected. IN TESTIMONY WHEREOF the parties have duly executed this Agreement by their duly authorized officers. Page 6 of 6 WASHINGTON COUNTY CITY OF LAKE ELMO Chair Date Mayor Date Board of Commissioners Kevin Corbid Date City Administrator Date County Administrator Approved as to form: Approved as to form: Assistant County Attorney Date City Attorney Date H:\Projects\13000\13243\Design\Cost Estimates\ 13243a_Cost Estimate_SEQ_Transport_SpecYr_2020.xlsx SRF Consulting Group, Inc. ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST CSAH 15 30TH ST N INTERSECTION WASHINGTON COUNTY 5/9/2022 QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 2021.501 MOBILIZATION LUMP SUM $ 40,000.00 1 $ 40,000.00 0.4 $16,000.00 0.4 $16,000.00 0.1 $4,000.00 0.1 $4,000.00 2101.502 CLEARING EACH $ 250.00 9 $ 2,250.00 8 $2,000.00 0.5 $125.00 0.5 $125.00 2101.502 GRUBBING EACH $ 200.00 9 $ 1,800.00 8 $1,600.00 0.5 $100.00 0.5 $100.00 2101.505 CLEARING ACRE $ 6,500.00 0.3 $ 1,950.00 0.1 $650.00 0.1 $650.00 0.1 $650.00 2101.505 GRUBBING ACRE $ 5,500.00 0.3 $ 1,650.00 0.1 $550.00 0.1 $550.00 0.1 $550.00 2104.502 REMOVE DRAINAGE STRUCTURE EACH $ 500.00 1 $ 500.00 1 $500.00 2104.502 REMOVE SIGN EACH $ 100.00 4 $ 400.00 2 $200.00 1 $100.00 0.5 $50.00 0.5 $50.00 2104.502 SALVAGE SIGN EACH $ 100.00 3 $ 300.00 1 $100.00 1 $100.00 1 $100.00 2104.502 SALVAGE MAIL BOX SUPPORT EACH $ 1,000.00 3 $ 3,000.00 2 $2,000.00 0.5 $500.00 0.5 $500.00 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $ 2.00 570 $ 1,140.00 350 $700.00 170 $340.00 25 $50.00 25 $50.00 2104.503 REMOVE PIPE CULVERTS LIN FT $ 15.00 176 $ 2,640.00 176 $2,640.00 2104.503 REMOVE CURB & GUTTER LIN FT $ 5.00 1330 $ 6,650.00 50 $250.00 1280 $6,400.00 2104.503 REMOVE CHAIN LINK FENCE LIN FT $ 12.00 680 $ 8,160.00 340 $4,080.00 340 $4,080.00 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD $ 12.00 20 $ 240.00 20 $240.00 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD $ 6.00 100 $ 600.00 60 $360.00 20 $120.00 20 $120.00 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $ 3.00 4350 $ 13,050.00 710 $2,130.00 1920 $5,760.00 860 $2,580.00 860 $2,580.00 2104.518 REMOVE BITUMINOUS WALK SQ FT $ 2.00 5820 $ 11,640.00 240 $480.00 5580 $11,160.00 2104.518 REMOVE CONCRETE WALK SQ FT $ 8.00 80 $ 640.00 80 $640.00 2106.507 EXCAVATION - COMMON (P) CU YD $ 7.00 3996 $ 27,972.00 319 $2,233.00 2538 $17,766.00 526 $3,682.00 527 $3,689.00 2106.507 EXCAVATION - SUBGRADE (P) CU YD $ 8.00 712 $ 5,696.00 297 $2,376.00 239 $1,912.00 88 $704.00 88 $704.00 2106.507 SELECT GRANULAR EMBANKMENT (CV)(P) CU YD $ 12.00 1205 $ 14,460.00 317 $3,804.00 436 $5,232.00 226 $2,712.00 226 $2,712.00 2106.507 COMMON EMBANKMENT (CV)(P) CU YD $ 2.00 2520 $ 5,040.00 290 $580.00 878 $1,756.00 676 $1,352.00 676 $1,352.00 2111.519 TEST ROLLING ROAD STA $ 200.00 15 $ 3,000.00 2 $400.00 7 $1,400.00 3 $600.00 3 $600.00 2118.507 AGGREGATE SURFACING (CV) CLASS 1 MOD (P) CU YD $ 60.00 60 $ 3,600.00 10 $600.00 25 $1,500.00 25 $1,500.00 2211.507 AGGREGATE BASE (CV) CLASS 5 (P) CU YD $ 22.00 1660 $ 36,520.00 260 $5,720.00 790 $17,380.00 305 $6,710.00 305 $6,710.00 2301.602 DRILL & GROUT REINF BAR (EPOXY COATED)EACH $ 23.00 24 $ 552.00 12 $276.00 6 $138.00 3 $69.00 3 $69.00 (1) 2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON $ 85.00 1440 $ 122,400.00 250 $21,250.00 560 $47,600.00 315 $26,775.00 315 $26,775.00 2451.507 FINE AGGREGATE BEDDING (CV)CU YD $ 42.00 16 $ 672.00 16 $672.00 2451.607 MEDIUM FILTER AGGREGATE (CV)CU YD $ 70.00 19 $ 1,330.00 1 $70.00 8 $560.00 5 $350.00 5 $350.00 2501.502 15" RC PIPE APRON EACH $ 1,200.00 3 $ 3,600.00 3 $3,600.00 2501.502 18" RC SAFETY APRON EACH $ 1,300.00 2 $ 2,600.00 2 $2,600.00 2501.602 TRASH GUARD FOR 15" PIPE APRON EACH $ 250.00 3 $ 750.00 3 $750.00 2502.503 4" PERF PVC PIPE DRAIN LIN FT $ 12.00 158 $ 1,896.00 79 $948.00 79 $948.00 2502.503 6" PERF PVC PIPE DRAIN LIN FT $ 14.00 169 $ 2,366.00 19 $266.00 150 $2,100.00 2503.503 15" RC PIPE SEWER CLASS V LIN FT $ 40.00 181 $ 7,240.00 20 $800.00 161 $6,440.00 2503.503 18" RC PIPE SEWER LIN FT $ 40.00 145 $ 5,800.00 145 $5,800.00 2503.602 CONNECT TO EXISTING STORM SEWER EACH $ 800.00 2 $ 1,600.00 2.0 $1,600.00 2506.502 CASTING ASSEMBLY EACH $ 750.00 7 $ 5,250.00 2.0 $1,500.00 5 $3,750.00 2506.503 CONST DRAINAGE STRUCTURE DESIGN G LIN FT $ 500.00 4.7 $ 2,350.00 5 $2,350.00 2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-48 LIN FT $ 400.00 7.8 $ 3,120.00 7.8 $3,120.00 2506.503 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 LIN FT $ 300.00 4.5 $ 1,350.00 4.5 $1,350.00 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 LIN FT $ 300.00 14.9 $ 4,470.00 14.9 $4,470.00 2506.503 CONST DRAINAGE STRUCTURE DES 96-4020 LIN FT $ 1,800.00 7.7 $ 13,860.00 8 $13,860.00 2511.504 GEOTEXTILE FILTER TYPE 4 SQ YD $ 16.00 88.0 $ 1,408.00 26 $409.60 62.4 $998.40 2511.507 RANDOM RIPRAP CLASS III CU YD $ 70.00 23 $ 1,610.00 7 $490.00 16 $1,120.00 2521.518 6" CONCRETE WALK SQ FT $ 14.00 1520 $ 21,280.00 760 $10,640.00 370 $5,180.00 195 $2,730.00 195 $2,730.00 (5) 2521.518 3" BITUMINOUS WALK SQ FT $ 2.00 5720 $ 11,440.00 80 $160.00 5640 $11,280.00 2531.503 CONCRETE CURB & GUTTER DESIGN B624 LIN FT $ 28.00 1540 $ 43,120.00 90 $2,520.00 1450 $40,600.00 2531.504 8" CONCRETE DRIVEWAY PAVEMENT SQ YD $ 85.00 70 $ 5,950.00 70 $5,950.00 2531.618 TRUNCATED DOMES SQ FT $ 60.00 128 $ 7,680.00 64 $3,840.00 32 $1,920.00 16 $960.00 16 $960.00 2540.602 INSTALL MAIL BOX SUPPORT EACH $ 1,000.00 3 $ 3,000.00 2 $2,000.00 0.5 $500.00 0.5 $500.00 2554.502 GUIDE POST TYPE B EACH $ 80.00 7 $ 560.00 3 $240.00 4 $320.00 2557.503 WIRE FENCE DESIGN 60-9322 LIN FT $ 45.00 670 $ 30,150.00 335 $15,075.00 335 $15,075.00 (2) 2563.601 TRAFFIC CONTROL LUMP SUM $ 25,000.00 1 $ 25,000.00 0.4 $10,000.00 0.4 $10,000.00 0.1 $2,500.00 0.1 $2,500.00 (6) 2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UNIT DAY $ 100.00 60 $ 6,000.00 60 $6,000.00 2564.502 INFILTRATION AREA MARKER X3-6A EACH $ 110.00 2 $ 220.00 1 $110.00 1 $110.00 2564.602 INSTALL SIGN EACH $ 700.00 3 $ 2,100.00 1 $700.00 1 $700.00 1 $700.00 2564.618 SIGN SQ FT $ 50.00 79 $ 3,950.00 18 $900.00 27 $1,350.00 17 $850.00 17 $850.00 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM LUMP SUM $ 7,000.00 1 $ 12,000.00 0.5 $3,500.00 0 $1,750.00 0.25 $1,750.00 (4) 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM SYSTEM $ 134,000.00 1 $ 134,000.00 0.5 $67,000.00 0 $33,500.00 0.25 $33,500.00 2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM $ 3,000.00 1 $ 3,000.00 0.6 $1,800.00 0.2 $600.00 0.1 $300.00 0.1 $300.00 2573.502 STORM DRAIN INLET PROTECTION EACH $ 200.00 8 $ 1,600.00 2 $400.00 6 $1,200.00 2573.502 CULVERT END CONTROLS EACH $ 200.00 3 $ 600.00 1 $200.00 1 $200.00 1 $200.00 2573.503 SILT FENCE, TYPE MS LIN FT $ 2.50 2300 $ 5,750.00 200 $500.00 1700 $4,250.00 200 $500.00 200 $500.00 2573.503 SEDIMENT CONTROL LOG TYPE STRAW LIN FT $ 3.00 1010 $ 3,030.00 160 $480.00 490 $1,470.00 180 $540.00 180 $540.00 NON PARTICIPATING TOTALITEM DESCRIPTION UNIT ROADWAY UNIT COST SP 082-615-042 ITEM NO.NOTES NON PARTICIPATING WASHINGTON COUNTYCSAH 15 CITY OF LAKE ELMO LOCAL FUNDS WEST LAKELAND TOWNSHIP LOCAL FUNDS BAYTOWN TOWNSHIP LOCAL FUNDS PAGE 1 OF 2 Exhibit B H:\Projects\13000\13243\Design\Cost Estimates\ 13243a_Cost Estimate_SEQ_Transport_SpecYr_2020.xlsx SRF Consulting Group, Inc. ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST CSAH 15 30TH ST N INTERSECTION WASHINGTON COUNTY 5/9/2022 QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT NON PARTICIPATING TOTALITEM DESCRIPTION UNIT ROADWAY UNIT COST SP 082-615-042 ITEM NO.NOTES NON PARTICIPATING WASHINGTON COUNTYCSAH 15 CITY OF LAKE ELMO LOCAL FUNDS WEST LAKELAND TOWNSHIP LOCAL FUNDS BAYTOWN TOWNSHIP LOCAL FUNDS 2574.505 SUBSOILING ACRE $ 500.00 0.4 $ 200.00 0 $50.00 0.1 $50.00 0.1 $50.00 0.1 $50.00 2574.505 SOIL BED PREPARATION ACRE $ 400.00 1.9 $ 760.00 0.3 $120.00 0.6 $240.00 0.5 $200.00 0.5 $200.00 2574.507 FILTER TOPSOIL BORROW CU YD $ 40.00 415 $ 16,600.00 40 $1,600.00 203 $8,120.00 86 $3,440.00 86 $3,440.00 (3) 2574.508 FERTILIZER TYPE 3 POUND $ 1.00 400 $ 400.00 80 $80.00 140 $140.00 90 $90.00 90 $90.00 (3) 2574.508 FERTILIZER TYPE 4 POUND $ 2.00 60 $ 120.00 10 $20.00 40 $80.00 5 $10.00 5 $10.00 (3) 2575.504 ROLLED EROSION PREVENTION CATEGORY 25 SQ YD $ 2.50 8750 $ 21,875.00 1470 $3,675.00 2910 $7,275.00 2185 $5,462.50 2185 $5,462.50 2575.505 SEEDING ACRE $ 175.00 1.9 $ 332.50 0.3 $52.50 0.6 $105.00 0.5 $87.50 0.5 $87.50 (3) 2575.505 WEED SPRAYING ACRE $ 125.00 1.1 $ 137.50 0.2 $25.00 0.3 $37.50 0.3 $37.50 0.3 $37.50 (3) 2575.506 WEED SPRAY MIXTURE GALLON $ 85.00 0.7 $ 59.50 0.1 $8.50 0.2 $17.00 0.2 $17.00 0.2 $17.00 (3) 2575.508 SEED MIXTURE 25-131 POUND $ 5.00 130 $ 650.00 30 $150.00 100 $500.00 (3) 2575.508 SEED MIXTURE 33-261 POUND $ 30.00 30 $ 900.00 10 $300.00 10 $300.00 5 $150.00 5 $150.00 (3) 2575.508 SEED MIXTURE 35-221 POUND $ 25.00 50 $ 1,250.00 25 $625.00 25 $625.00 2575.523 WATER M GALLON $ 50.00 105 $ 5,250.00 18 $900.00 35 $1,750.00 26 $1,300.00 26 $1,300.00 (3) 2575.523 RAPID STABILIZATION METHOD 3 M GALLON $ 375.00 11 $ 4,125.00 3 $1,125.00 4 $1,500.00 2 $750.00 2 $750.00 2582.503 6" SOLID LINE MULTI COMP LIN FT $ 1.00 3220 $ 3,220.00 130 $130.00 1440 $1,440.00 825 $825.00 825 $825.00 2582.503 24" SOLID LINE MULTI COMP LIN FT $ 16.00 100 $ 1,600.00 70 $1,120.00 15 $240.00 15 $240.00 2582.503 4" DBLE SOLID LINE MULTI COMP LIN FT $ 1.50 2290 $ 3,435.00 40 $60.00 1140 $1,710.00 555 $832.50 555 $832.50 2582.518 PAVT MSSG PREF THERMO GR IN SQ FT $ 27.00 93 $ 2,511.00 31 $837.00 31 $837.00 31 $837.00 2582.518 CROSSWALK PREF THERMO GR IN SQ FT $ 15.00 770 $ 11,550.00 770 $11,550.00 TOTAL $ 772,527.50 $ 175,365.00 $ 67,667.60 $ 316,103.90 $ 98,116.00 $ 98,123.00 NOTES : (P) (1) (2) (3) (4) (5) (6)TO BE USED AT THE DISCRECTION OF THE ENGINEER. MIX DESIGN SPWEB340C. DENOTES PLAN QUANTITY. BITUMINOUS QUANTITIES BASED ON UNIT WEIGHT OF 113 POUNDS PER SQUARE YARD PER INCH. INCLUDES ALL ITEMS FOR TRAFFIC CONTROL DETOURS, STAGES AND OTHER ITEMS AS DEEMED NECESSARY SEE CONTRUCTION/SOILS NOTES FOR DESCRIPTION REQUIREMENTS. PAY ITEM DOES NOT INCLUDE THE COST OF THE CONTROLLER, CABINET AND APS PUSH BUTTONS (COUNTY FURNISHED). PAGE 2 OF 2 Exhibit B Exhibit C Page 1 of 4 COOPERATIVE AGREEMENT BETWEEN THE CITY LAKE ELMO AND WASHINGTON COUNTY FOR MAINTENANCE OF COUNTY STATE AID HIGHWAY (CSAH) 15 AND 30TH STREET INTERSECTION THIS AGREEMENT, by and between the City of Lake Elmo, a municipal corporation, herein after referred to as the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County”. WITNESSETH: WHEREAS, the County intends to construct intersection improvements at County State Aid Highway (CSAH) 15 (Manning Ave.) and 30th Street from 700 feet west of CSAH 15 to 600 feet east of CSAH 15 in the Cities of Lake Elmo, Baytown Township, and West Lakeland Township, herein referred to as the “Project” and shown in Exhibit A; and WHEREAS, a cooperative effort between the City and County is the appropriate method to facilitate the maintenance of these transportation improvements; and WHEREAS, the County is entering into separate Cost Share and Maintenance Agreements with each City to reflect their contribution to the project; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1 and Minnesota Statute 471.59. NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: A. PURPOSE The purpose of this Agreement is set forth in the above whereas clauses which are all incorporated by reference as if fully set forth herein and shall consist of this Agreement, Exhibit A (Location Map), Exhibit B (Stormwater Basin 1), and Exhibit C (Stormwater Basin 2). B. MAINTENANCE/OWNERSHIP 1. Upon completion of the project, the City shall own and maintain the following under this project: a. Municipal Utilities, including sanitary sewer, water main, and roadway lighting. b. Pavement markings. The City shall own and maintain all crosswalk and pavement markings on its City right-of-way. c. Signing. All permanent roadway signing on City roads will be controlled by the City. d. Pavement. The City shall own and maintain all pavement systems constructed in City right-of-way. e. Curb and gutter. The City shall own and maintain all curb and gutter on its City right-of-way existing or constructed under this project. 2. Upon completion of this project the County shall own and maintain the following under this project: a. Storm sewer. The County shall own and maintain the storm sewer trunk line and catch basin and leads on its County right-of-way existing or constructed under this project. b. Pavement markings. The County shall own and maintain all crosswalk and pavement markings on its County right-of-way. c. Signing. All permanent roadway signing on County roads will be controlled by the County. d. Curb and gutter. The County shall own and maintain all curb and gutter on its County right-of-way existing or constructed under this project. WASHINGTON COUNTY CONTRACT NO. 14786 DEPT. PUBLIC WORKS DIVISION TRANSPORTATION TERM PERPETUAL Page 2 of 4 e. Pavement. The County shall own and maintain all pavement systems constructed under this project. 3. Upon completion of the project, the following applies to the City and County: a. The City shall own, maintain, and operate all aspects of stormwater basin 1 (see exhibit B). b. The City shall participate with the County in major maintenance cost of the stormwater basin 2 (see exhibit C) 1) Major maintenance, as determined by the County Engineer, shall include: i. Removal of sediment from the basin to restore the basin to its original volume. This task will be considered major when the original basin storage volume has been reduced to 50%. ii. Restoring the infiltration capacity of underlying soils and/or infiltration media. iii. Stabilizing surface and side slope disturbances. iv. Inlet and outlet pipe, structure, and apron repair and/or replacement. 2) Contribution to major maintenance costs shall be based on contributing flows at the time of construction. Contributing flows are as follows: i. Stormwater Basin #2 1. City of Lake Elmo: 64% 2. Washington County: 36% 3) The City shall not participate in any minor maintenance of the storm water basin 2. 4. All maintenance required to be performed by this Agreement by the Parties shall be performed in a manner which shall be at the sole discretion of the party so obligated. 5. The City and County will follow work zone traffic control procedures required in the Minnesota Manual of Uniform Traffic Control Devices for all maintenance activities. 6. The County and City will notify each other at least 24 hours in advance of any maintenance activities requiring a lane closure for work within the other party’s right-of-way. 7. The County will control all parking and other regulations on County roads, subject to any previous Agreements between the City and the County. C. CIVIL RIGHTS AND NON-DISCRIMINATION The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of any Agreement entered into by the parties with any contractor subcontractor, or material suppliers. D. WORKERS COMPENSATION It is hereby understood and agreed that any and all employees of the City and all other persons employed by the City in the performance of construction and/or construction engineering work or services required or provided for under this Agreement shall not be considered employees of the County and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the County. It is hereby understood and agreed that any and all employees of the County and all other persons employed by the County in the performance of construction and/or construction engineering work or Page 3 of 4 services required or provided for under this Agreement shall not be considered employees of the City and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the City. E. INDEMNIFICATION 1. The City agrees that it will defend, indemnify and hold harmless the County against any and all liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay by reason of any negligent act by the City, its agents, officers or employees during the performance of this Agreement. 2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability, loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by reason of any negligent act by the County, its agents, officers or employees during the performance of this Agreement. 3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other parties as provided for in Section 471.59, subd. 1a. 4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute 471.59, subdivision 1a. and that the total liability for the parties shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision 1(a). F. CONDITIONS The City shall not assess or otherwise recover any portion of its cost for this project through special assessment of County-owned property. G. DATA PRACTICES All data collected, created, received, maintained, disseminated, or used for any purposes in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. H. TERM This Agreement shall remain in full force and effect until terminated by mutual Agreement of the parties. I. COUNTERPARTS This Agreement may be executed in counterparts. J. SEVERABILITY If any provision or provisions of this Agreement are held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not be affected. Page 4 of 4 IN TESTIMONY WHEREOF the parties have duly executed this Agreement by their duly authorized officers. WASHINGTON COUNTY CITY OF LAKE ELMO Chair Date Mayor Date Board of Commissioners Kevin Corbid Date City Administrator Date County Administrator Approved as to form: Approved as to form: Assistant County Attorney Date City Attorney Date SHEET OF DRAWN BY 102Date License # Print Name: DESIGNED BY CHECKED BY NO DATE BY CKD APPR REVISION H:\Projects\13000\13243\Design\PlanSheets\FinalPlan\13243a_dr01.dgn4/19/20223:00:52 PM13243a_dr01.dgn CITY PROJECT NO. X X X STATE AID PROJECT NO. the laws of the State of Minnesota. that I am a duly Licensed Professional Engineer under was prepared by me or under my direct supervision and I hereby certify that this plan, specification, or report WASHINGTON COUNTY CSAH 15 & 30TH ST N INTERSECTION 082-615-042 STATE PROJECT NO. COMM. NO. 13243 LEAH GIFFORD 52263 J. BIZUWORK D. MOBERLY L. GIFFORD22-11513 COUNTY PROJECT NO. 400 405 B R R LEGEND SUPERELEVATION TRANSITION FT/FT S SOD AT APRON INLET R RIPRAP PROPOSED STORM SEWER EXISTING STORM SEWER PROPOSED DITCH 6" PERF. TP PIPE DRAIN XXX STORM SEWER STRUCTURE NO. EXISTING/PROPOSED CATCH BASIN EXISTING/PROPOSED APRON EXISTING/PROPOSED MANHOLE DI DI EXISTING/PROPOSED DROP INLET SURFACE FLOW (SEE DRAINAGE DETAILS) DITCH CHECK PROPOSED CLEAN OUTCO UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO CURB & GUTTER ARE TO FACE OF CURB INFORMATION NOT SHOWN ON THE SUPERELEVATION PLANS. SEE CONSTRUCTION PLANS FOR DIMENSIONS AND ADDITIONAL ALL DIMENSIONS ARE FEET UNLESS OTHERWISE NOTED. GENERAL NOTES: CROSS SLOPES ARE FT./FT. SEWER INFORMATION. DRAINAGE TABULATION SHEETS FOR ADDITIONAL STORM SEE DRAINAGE DETAILS, DRAINAGE PROFILES, AND FOR STORM SEWER AND CULVERTS TO BE REMOVED. SEE EXISTING UTILITY TABULATION AND REMOVAL PLAN FIELD VERIFY ALL EXISTING UTILITY LOCATIONS. FOR INSTALLATION LOCATIONS. CLARITY. SEE TYPICAL SECTIONS AND STANDARD PLANS SUBSURFACE DRAINAGE IS DRAWN SCHEMATICALLY FOR DITCH GRADE INFORMATION. SEE PROFILE SHEETS AND CROSS SECTIONS FOR SPECIAL DRESSING (SEE DRAINAGE DETAILS). DITCH BLOCK ELEVATIONS ARE SHOWN TO BOTTOM OF SLOPE CONFLICTS. SEE CONSTRUCTION PLANS. COORDINATE SUBSURFACE DRAIN INSTALLATION TO AVOID CONTOURS AT PROPOSED BASIN LOCATION. SEE CONTOUR PLANS FOR PROPOSED AND EXISTING DR01 6" PERF. PE PIPE DRAIN (SEE CONTOUR PLAN) NOTES: BSEE SHEETMATCH LINE STA 406+50.0CO 62 100050 SCALE IN FEET { 30TH ST N 63DRAINAGE AND SUPERELEVATION PLANS BASIN 1 INFILTRATION DI 5020 5022 5024 5030 5032 BEGIN CONSTRUCTION STA 403+12.25 SP 082-615-042 EX R/W ELMO OWNED CITY OF LAKEEX R/W SHEET OF DRAWN BY 102Date License # Print Name: DESIGNED BY CHECKED BY NO DATE BY CKD APPR REVISION H:\Projects\13000\13243\Design\PlanSheets\FinalPlan\13243a_dr02.dgn4/19/20223:00:54 PM13243a_dr02.dgn CITY PROJECT NO. X X X STATE AID PROJECT NO. the laws of the State of Minnesota. that I am a duly Licensed Professional Engineer under was prepared by me or under my direct supervision and I hereby certify that this plan, specification, or report WASHINGTON COUNTY CSAH 15 & 30TH ST N INTERSECTION 082-615-042 STATE PROJECT NO. COMM. NO. 13243 LEAH GIFFORD 52263 J. BIZUWORK D. MOBERLY L. GIFFORD22-11513 COUNTY PROJECT NO. DI DI 415 420409 A B S R C R A SEE SHEET FOR GENERAL NOTES AND LEGEND.62 NOTES: B 6" PERF. PE PIPE DRAIN (SEE CONTOUR PLAN) A CONNECT TO EXISTING PIPESEE SHEETMATCH LINE STA 406+50.0CO 63 100050 SCALE IN FEET { 30TH ST N 62DRAINAGE AND SUPERELEVATION PLANS { CSAH 15 HWL = 914.4 NWL = 911.0 EXISTING WET POND BASIN 2 INFILTRATION SWALE 1 INFILTRATION 0.00 0.011 0.004 0.02 0.02 0.02 0.02 0.020.00 0.003 +05.6 +54.0 +93.6 +38.3 +23.8 +75.5 +50.3 DI 5040 5042 5044 5050 5054 5060 5062 EX R/W EX R/W EX R/W EX R/W EX D&U EX D&U EX D&U EX R/W EX R/W STA 418+50.98 SP 082-615-042 END CONSTRUCTION TE OWNED COUNTY WASHINGTON ELMO OWNED CITY OF LAKE Page 1 of 4 COOPERATIVE AGREEMENT BETWEEN THE CITY OF LAKE ELMO, THE TOWNSHIP OF BAYTOWN, THE TOWNSHIP OF WEST LAKELAND, AND WASHINGTON COUNTY FOR MAINTENANCE OF THE TRAFFIC SIGNAL SYSTEM ON COUNTY STATE AID HIGHWAY 15 (MANNING AVE) AT ITS INTERSECTION WITH 30TH STREET THIS AGREEMENT, by and between the City of Lake Elmo, a municipal corporation, herein after referred to as the "City", the Township of Baytown, herein after referred to as “Baytown”, the Township of West Lakeland, herein after referred to as “West Lakeland”, and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County”. WITNESSETH: WHEREAS, it has been determined to add a traffic signal at the intersection of CSAH 15 and 30th Street; and WHEREAS, a cooperative effort between the City, Township, and County is the appropriate method to facilitate the maintenance of the traffic signal system. NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: A. PURPOSE The purpose of this Agreement is set forth in the above whereas clauses which are all incorporated by reference as if fully set forth herein and shall consist of this Agreement and Exhibit A (Location Map). B. MAINTENANCE/OWNERSHIP 1. This agreement and all of its provisions shall apply to the traffic control signal system located on County State Aid Highway No. 15, also known as Manning Ave, at its intersection with 30th Street, said intersection being located within City of Lake Elmo, West Lakeland Township and Baytown Township. 2. The County shall own the traffic control signal system and all of its components and shall, at its sole cost and expense, operate, maintain and keep in repair the traffic control signal system including but not limited to the relamping of vehicular and pedestrian traffic signal indications, cleaning and maintenance of the control cabinet, maintenance of the Emergency Vehicle Preemption (EVP) system, attached signage, traffic signal interconnection, communications, and master controller, battery backup, vehicle detection cameras, and repair of any and all physical damage, except as set forth in the following sections. 3. Monthly electrical service expenses necessary to operate the traffic control signal system and integral streetlights, including the cost of establishing and perpetuation a connection to the electrical grid subsequent ongoing electrical service expenses, shall be paid as follows: 50% of electrical expenses shall be paid by City of Lake Elmo 25% of electrical expenses shall be paid by Baytown Township 25% of electrical expenses shall be paid by West Lakeland Township The County shall receive and pay all such invoices and invoice Lake Elmo, Baytown, and West Lakeland semi-annually WASHINGTON COUNTY CONTRACT NO. 14788 DEPT. PUBLIC WORKS DIVISION TRANSPORTATION TERM PERPETUAL Page 2 of 4 1. County shall maintain and keep in repair the electrical connection to the luminaire heads at the sole cost and expense of the County. The County shall maintain and keep in repair the integral luminaires (overhead streetlights) and all their components, including replacement of the existing luminaires, if necessary, at the sole cost and expense of the City and Baytown and West Lakeland, the cost of such maintenance shall be paid as follows: 50% of luminaire maintenance expenses shall be paid by the City. 25% of luminaire maintenance expenses shall be paid by Baytown. 25% of luminaire maintenance expenses shall be paid by West Lakeland. The County shall invoice the City, Baytown, and West Lakeland semi-annually and shall include all associated costs of such maintenance including labor, materials, equipment usage, traffic control, and overhead according to standard county billing practices. 2. The County considers paint to be an aesthetic component of the traffic signal system. The County, City, Baytown, and West Lakeland have agreed that this system shall be constructed as a galvanized structure without paint. 3. The County shall, at its sole cost and expense, be responsible for identification and location of the underground components of the traffic control signal system as required by the Gopher State One Call system. 4. The City, Baytown, and West Lakeland shall not revise by addition or deletion, nor alter or adjust any component, part, sequence, or timing of the aforesaid traffic control signal system or EVP systems; however, nothing herein shall be construed as restraint of prompt, prudent action by properly constituted authorities in situations where part of such traffic control signal systems may be directly involved in an emergency. 5. The EVP systems provided for in this agreement shall be installed, operated, maintained, upgraded, or removed in accordance with the following conditions and requirements: a) Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Sections 169.011, subd. 3 and 169.03. The City, Baytown, and West Lakeland shall, provide the County Engineer or his duly appointed representative a list of all such vehicles with emitter units upon request. b) Malfunctions of the EVP systems shall be reported to the County immediately. c) Only in the event said EVP systems or components are, in the opinion of the County, being misused or the terms set forth herein are violated, and such misuse or violation continues after receipt by the City, Baytown, West Lakeland of written notice thereof from the County, the County may remove, modify, restrict, or deactivate the EVP systems. Upon removal of the EVP systems pursuant to this paragraph, the field wiring, cabinet wiring, detector receivers, infrared detector heads, and indicator lamps and all other components shall become the property of the County. d) All timing of said EVP systems shall be determined by the County. C. CIVIL RIGHTS AND NON-DISCRIMINATION The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of any Agreement entered into by the parties with any contractor subcontractor, or material suppliers. D. WORKERS COMPENSATION It is hereby understood and agreed that any and all employees of the City, Baytown, and West Lakeland, and all other persons employed by the City, Baytown, West Lakeland in the performance of construction and/or Page 3 of 4 construction engineering work or services required or provided for under this Agreement shall not be considered employees of the County and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City, Baytown, or West Lakeland employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the County. It is hereby understood and agreed that any and all employees of the County and all other persons employed by the County in the performance of construction and/or construction engineering work or services required or provided for under this Agreement shall not be considered employees of the City, Baytown or West Lakeland and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the City. E. INDEMNIFICATION 1. The City, Baytown, and West Lakeland agrees that it will defend, indemnify and hold harmless the County against any and all liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay by reason of any negligent act by the City, Baytown, or West Lakeland, its agents, officers or employees during the performance of this Agreement. 2. The County agrees that it will defend, indemnify and hold harmless the City, Baytown, West Lakeland, against any and all liability, loss, damages, costs and expenses which the City, Baytown, and West Lakeland may hereafter sustain, incur or be required to pay by reason of any negligent act by the County, its agents, officers or employees during the performance of this Agreement. 3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other parties as provided for in Section 471.59, subd. 1a. 4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute 471.59, subdivision 1a. and that the total liability for the parties shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision 1(a). F. CONDITIONS The City, Baytown, and West Lakeland shall not assess or otherwise recover any portion of its cost for this project through special assessment of County-owned property. G. DATA PRACTICES All data collected, created, received, maintained, disseminated, or used for any purposes in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. Page 4 of 4 H. TERM This Agreement shall remain in full force and effect until terminated by mutual Agreement of the parties. I. COUNTERPARTS This Agreement may be executed in counterparts. J. SEVERABILITY If any provision or provisions of this Agreement are held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not be affected. IN TESTIMONY WHEREOF the parties have duly executed this Agreement by their duly authorized officers. WASHINGTON COUNTY CITY OF LAKE ELMO Chair Date Mayor Date Board of Commissioners Kevin Corbid Date City Administrator Date County Administrator Approved as to form: Approved as to form: Assistant County Attorney Date City Attorney Date BAYTOWN TOWNSHIP WEST LAKELAND TOWNSHIP Chair Date Chair Date Clerk Date Clerk Date Approved as to form: Approved as to form: Township Attorney Township Attorney STAFF REPORT DATE: May 17th, 2021 CONSENT AGENDA ITEM: Close unused funds and approve transfers to close funds TO: Mayor and City Council SUBMITTED BY: Samuel Magureanu, Finance Director BACKGROUND: The City of Lake Elmo is organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self- balancing accounts that comprise its assets, liabilities, fund balance/net assets, revenues and expenditures, or expenses, as appropriate. Each year finance reviews the City funds (example: capital projects, debt service, special revenues) and determines if the funds should continue to stay open or be closed. In the current year finance identified ten funds that can be closed since all of the activity in those funds has ended. ISSUE BEFORE COUNCIL: Should Council direct city staff to take any actions necessary to close the funds identified since activity related to the funds has ended, and approve the necessary transfers to close the funds? PROPOSAL: Included in your packet is a resolution that lists all of the funds identified as well as the necessary transfers to close the funds and transfer all of the assets in order to eliminate the fund balances that currently exists in the accounts. FISCAL IMPACT: Funds 316 - Debt Service Fund – 2009B G.O. Improvement Bonds and 317 - Debt Service Fund – 2010A G.O. Improvement Bonds and 322 - Debt Service Fund – 2013A G.O. Improvement Bonds will be closed in fund 321 - Debt Service Fund – 2012B G.O. This was decided since fund 321 has a running negative fund balance at year-end of $51,756. Fund 328 – Debt Service Fund – 2018A EDA (Brookfield Building debt service fund) will be closed to fund 331 the new debt service fund for city hall, since the building was purchased by the city and the debt was refinanced. Fund 251 CARES fund will close to 101, general fund. Fund 251 was used to track the CARES funds. These funds were spent entirely and the fund is no longer needed. Fund 424 – Capital Project Fund - Manning Corridor and Safety Management has a negative fund balance and a transfer from fund 409 Infrastructure Reserve fund of $3,085.78 is used to eliminate the deficit and close the fund, since the activities relating to the project have ended. Fund 421 - Capital Project Fund – OV Phase 4 is closed to fund 329. Fund 329 is the debt service fund for the project. Fund 422 - Capital Project Fund – 2018 Street Improvements closed to fund 329. Fund 329 is the debt service fund for the project. Fund 414 – Capital Project Fund – CSAH 15 / CSAH 14 Realignment has a negative fund balance at year-end of $16,904 and it will be closed with a transfer from fund 409 – Infrastructure Reserve. Lastly, fund 413 – Capital Project Fund – Village Project will be closed to fund 101 general fund. OPTIONS: 1) Approve Resolution No 2022-048 2) Amend and then Approve Resolution No 2022-048 3) Don not Approve Resolution No 2022-048 RECOMMENDATION: Motion to approve Resolution No 2022-048 ATTACHMENTS: • Resolution No 2022-048 1 Resolution 2022-048 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2022-048 A RESOLUTION TO CLOSE UNUSED FUND ACCOUNTS AND TRANSFER ASSETS TO APPROPRIATE FUND ACCOUNTS WHEREAS, the City of Lake Elmo is organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund balance/net assets, revenues and expenditures, or expenses, as appropriate; and WHEREAS, there is no longer a need to maintain an account for the following activities as transactions related to these funds have ended: • Fund # 316 – Debt Service Fund – 2009B G.O. Improvement Bonds • Fund # 317 – Debt Service Fund – 2010A G.O. Improvement Bonds • Fund # 322 – Debt Service Fund – 2013A G.O. Improvement Bonds • Fund # 328 – Debt Service Fund – 2018A EDA • Fund # 251 – CARES Special Revenue Fund • Fund # 424 – Capital Project Fund - Manning Corridor and Safety Management • Fund # 421 – Capital Project Fund – OV Phase 4 • Fund # 422 – Capital Project Fund – 2018 Street Improvements • Fund # 414 – Capital Project Fund – CSAH 15 / CSAH 14 Realignment • Fund # 413 – Capital Project Fund – Village Project WHEREAS, it is necessary and appropriate to close the funds and transfer all of the assets in order to eliminate the fund balances that currently exist in the accounts, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO authorizes the closure of the funds and transferring all of the assets effective, December 31, 2021, as follows: • Transfer all of the assets from fund 316 to fund 321 – Debt Service Fund – 2012B G.O. Improvement Bonds to help reduce fund deficit. • Transfer all of the assets from fund 317 to fund 321 – Debt Service Fund – 2012B G.O. Improvement Bonds to help reduce fund deficit. • Transfer all of the assets from fund 322 to fund 321 – Debt Service Fund – 2012B G.O. Improvement Bonds to help reduce fund deficit. • Transfer to close fund 328 to fund 331 to zero out cash and investment balances. 2 Resolution 2022-048 • Transfer all activity related to Market Value Adjustment and Interest Income from Fund 251 to Fund 101 to close the CARES fund into the general fund. • Transfer $3,085.78 funds from the Infrastructure Reserve fund 409 to cover deficit in fund 424 and close the fund. • Transfer all of the assets from 421 to 329 Debt service fund to close fund 421. Fund 329 is the debt service fund for the project. • Transfer all of the assets from 422 to 329 Debt service fund to close fund 422. Fund 329 is the debt service fund for the project. • Transfer $16,904 from the Infrastructure Reserve fund 409 to fund 414 to reduce fund deficit and close fund. • Transfer to close fund 413 to fund 101 to zero out cash & investment balances. Passed and duly adopted this 17th of May, 2022 by the City Council of the City of Lake Elmo, Minnesota. ___________________________________ Charles Cadenhead, Mayor ATTEST: ____________________________________ Julie Johnson, City Clerk STAFF REPORT DATE: 05/17/2022 REGULAR ITEM#: 11 MOTION TO: Mayor and City Council FROM: Ben Hetzel, City Planner AGENDA ITEM: Second Driveway Variance Request at 8930 Jane Road N REVIEWED BY: Molly Just, Planning Director INTRODUCTION: Bill and Valerie Brass (Applicants) recently submitted a variance application for a second curb cut (driveway) on the property located at 8930 Jane Road N – Parcel 09.029.21.11.0016 (Subject Property). The applicants recently constructed a detached garage on the property and paved a second driveway from the new garage to the south property line. They are now asking for a variance to finish paving the driveway by adding a second curb cut to Jane Road N. As part of this variance request, the applicant has also applied for a grading permit. To construct the garage addition and new driveway from the addition, the applicant moved 290 cubic yards of onsite material. According to Sections 105.08.060 and 105.12.260 of the Lake Elmo City Code, a grading and excavating permit is required for any excavating, grading, filling, or other changes in the earth's topography resulting in the movement of more than 50 cubic yards of material. The applicant has already moved the 290 cubic yards of material and is applying for the permit retroactively. The applicant has also signed an encroachment agreement in relation to the garage addition and second driveway. Due to the topography of the subject property, the applicant constructed a retaining wall between the existing, primary dwelling and the garage addition. This retaining wall was constructed in the 10-foot drainage and utility easement abutting the south (front) property line. The applicant signed the encroachment agreement retroactively after completing construction of the retaining wall. The variance request was brought before the Planning Commission on March 28, 2022. The Planning Commission recommended approval of the request with a 5-0 vote. ISSUE BEFORE CITY COUNCIL: The City Council is being asked to review and make a determination on the request to pave a second curb cut (driveway) on the property located at 8930 Jane Road N. VARIANCE REQUEST DETAILS/ANALYSIS: Address: 8930 Jane Road N PID: 09.029.21.11.0016 Existing Zoning: Rural Single Family – Shoreland Overlay District 2 Surrounding Zoning: North, South, East, & West: Rural Single Family Deadline for Action: Application Complete – 3/14/2022 60 Day Deadline – 5/13/2022 Extension Letter Mailed – N/A 120 Day Deadline – N/A Applicable Regulations: Article V - Zoning Administration and Enforcement Article XI – Rural Districts Article XIX – Shoreland Overlay District Chapter 9.16 – Streets and Sidewalks Reason for Request. The applicant is asking the City to grant a variance for a second curb cut entrance (second driveway) off Jane Road N. Section 9.16.090 of the Lake Elmo City Code limits the number of curb cuts to one per dwelling unit in residential districts. Up to two curb cuts may be allowed when neither access is onto a collector or arterial street, when there is a minimum of 40 feet of spacing between driveway curb radii, and when the total width of both driveways does not exceed 26 feet. Because the proposed driveway is 24 feet across and the existing driveway is 22.6 feet across, the applicant is asking for a variance to finish paving the newly constructed driveway by adding a second curb cut on the subject property – connected to Jane Road N. REVIEW AND ANALYSIS/DRAFT FINDINGS: An applicant must establish and demonstrate compliance with the variance criteria set forth in Lake Elmo City Code Section 105.12.320 before the City may grant an exception or modification to city code requirements. These criteria are listed below, along with comments from Staff about the applicability of these criteria to the applicant’s request. 1) Practical Difficulties. A variance to the provision of this chapter may be granted by the Board of Adjustment upon the application by the owner of the affected property where the strict enforcement of this chapter would cause practical difficulties because of circumstances unique to the individual property under consideration and then only when it is demonstrated that such actions will be in keeping with the spirit and intent of this chapter. Definition of practical difficulties - “Practical difficulties” as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official control. FINDINGS: The applicant is unable to connect the newly constructed driveway from the garage addition to the existing driveway due to the topography of the parcel. A hill and retaining wall currently separate the two driveways (see attached photos for reference). The applicant chose to construct the garage addition on the east side of the property, downhill from the existing driveway, due to the presence of mature pine trees on the west side of the property. To construct the garage on the west side of the property, where the applicant would have been able to connect the newly constructed driveway to the existing driveway using one curb cut, the applicant would have needed to remove natural stone retaining walls and relocated the current electrical service on the property. Without the addition of the second curb cut at the end of the newly constructed driveway, the property owners would run into issues with 3 rocks and mud, especially during periods of rain and snow melt. 2) Unique Circumstances. The plight of the landowner is due to circumstances unique to the property not created by the landowner. FINDINGS: The subject property is located on a hill, putting the east side of the property downhill from the west side. This topography prevents the applicant from connecting the newly constructed driveway to the existing driveway at a single curb cut entrance point. The garage addition was constructed downhill form the main dwelling, on the east side of the property, due to the location of natural stone retaining walls, mature pine trees, and electrical equipment on the west side of the property. 3) Character of Locality. The proposed variance will not alter the essential character of the locality in which the property in question is located. FINDINGS: The proposed second curb cut connecting to the newly constructed driveway will not alter the character of the surrounding neighborhood. The driveway is already constructed, and the applicant is now requesting a variance to pave a second curb cut at the end of the driveway. 4) Adjacent Properties and Traffic. The proposed variance will not impair an adequate supply of light and air to properties adjacent to the property in question or substantially increase the congestion of the public streets or substantially diminish or impair property values within the neighborhood. FINDINGS. The proposed variance does not impair adjacent properties. The second curb cut will be located approximately 80 feet from east property line. In general, the Engineering Department of Lake Elmo discourages multiple driveway access points in residential neighborhoods. Additional curb cuts result in higher city reconstruction and maintenance costs and create more conflict points between vehicles. CITY AGENCY REVIEW: This request was distributed to several city departments for review on February 3, 2022. The following departments provided comments on the variance request. • Engineering Department – Engineering has no review comments on this specific variance. In general multiple driveway accesses from residential properties onto public roadways should be minimized. Multiple driveways result in higher city reconstruction and maintenance costs for the roadway and they result in creating more traffic conflict points along the roadways. • Fire Department – Ensure address numbers shall be plainly visible from the street fronting the property and shall contrasting color from the background. • Public Works Department – [The department] would not want to see a wall (or any permanent structure) in a utility easement area. 4 o After inspecting the constructed retaining wall, the Public Works Director expressed that he does not have an issue with its location on the property, as long as an encroachment agreement was signed. • Valley Branch Watershed District – The recently constructed 2nd garage on the Brass property involved placing fill in a drainage easement/below a 100-year flood level. The current proposal does not trigger a need for a VBWD permit. PUBLIC COMMENT: A hearing notice was sent to surrounding properties on March 16, 2022. A hearing notice was published in the local newspaper on March 18, 2022. At this time, staff has not received any comments from the public on the requested variance. A public hearing was held at the Planning Commission meeting on March 28, 2022. FISCAL IMPACT: None RECOMMENDED CONDITIONS OF APPROVAL: 1. During construction silt fencing and other environmental measures shall be taken to preserve and protect the lake and surrounding vegetation. 2. If approved this variance shall expire if the work does not commence within 12 months of the date of granting the variance. OPTIONS: The City Council may: • Approve the variance. • Approve the variance with conditions. • Deny the variance, citing recommended findings of fact for denial. RECOMMENDATION: Staff recommends that the City Council approve the request from Bill and Valerie Brass for a variance to pave a second curb cut (driveway) on the property located at 8930 Jane Road N. “Move to approve Resolution 2022-052, approving the request with conditions from Bill and Valerie Brass for a variance to pave a second curb cut (driveway) on the property located at 8930 Jane Road N.” ATTACHMENTS: 1) Location Map 2) Land Use Application 3) Written Statements 4) Plat Map 5) Certificate of Survey 6) Site Plans 7) Existing Conditions Photos 8) March 28, 2022 Planning Commission Minutes 9) Resolution No. 2022-052 1 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2022-052 A RESOLUTION APPROVING THE REQUEST FROM BILL AND VALERIE BRASS FOR A VARIANCE TO PAVE A SECOND CURB CUT (DRIVEWAY) ON THE PROPERTY LOCATED AT 8930 JANE ROAD N WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Bill and Valerie Brass (the “Applicants”), owners of the property located at 8930 Jane Road N – Parcel 09.029.21.11.0016, Lake Elmo, MN 55042 (the “Property”) have submitted an application to the City of Lake Elmo (the “City”) for a variance request to construct a second curb cut (driveway); and WHEREAS, notice has been published, mailed, and posted pursuant to the Lake Elmo Zoning Code, Section 103.00.120; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter on March 28, 2022; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation to the City Council as part of a Staff Memorandum dated April 19, 2022; and WHEREAS, the City Council considered said matter at its April 19, 2022 meeting and directed City staff to draft a resolution approving the variance for its consideration; and NOW, THEREFORE, based on the testimony elicited and information received, the City Council makes the following: FINDINGS 1) That the procedures for obtaining a variance are found in Section 103.00.120 of the Lake Elmo Zoning Code. 2) That all submission requirements of Section 103.00.120 of the Lake Elmo Zoning Code have been met by the Applicant. 3) That the proposed variance includes the following components: a) The property would include two curb cuts (driveway) connecting to Jane Road N. Section 9.16.090 of the Lake Elmo City Code limits the number of curb cuts to one per 2 dwelling unit in residential districts. Up to two curb cuts may be allowed when neither access is onto a collector or arterial street, when there is a minimum of 40 feet of spacing between driveway curb radii, and when the total width of both driveways does not exceed 26 feet. Because the proposed driveway is 24 feet across and the existing driveway is 22.6 feet across, the applicant is asking for a variance to finish paving the newly constructed driveway by adding a second curb cut on the property. 4) Practical Difficulties as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official control: The applicant is unable to connect the newly constructed driveway from the garage addition to the existing driveway due to the topography of the parcel. A hill and retaining wall currently separate the two driveways (see attached photos for reference). The applicant chose to construct the garage addition on the east side of the property, downhill from the existing driveway, due to the presence of mature pine trees on the west side of the property. To construct the garage on the west side of the property, where the applicant would have been able to connect the newly constructed driveway to the existing driveway using one curb cut, the applicant would have needed to remove natural stone retaining walls and relocated the current electrical service on the property. Without the addition of the second curb cut at the end of the newly constructed driveway, the property owners would run into issues with rocks and mud, especially during periods of rain and snow melt. 5) Unique Circumstances the plight of the landowner is due to circumstances not created by the landowner: The subject property is located on a hill, putting the east side of the property downhill from the west side. This topography prevents the applicant from connecting the newly constructed driveway to the existing driveway at a single curb cut entrance point. The garage addition was constructed downhill form the main dwelling, on the east side of the property, due to the location of natural stone retaining walls, mature pine trees, and electrical equipment on the west side of the property. 6) Character of Locality the proposed variance will not alter the essential character of the locality in which the property in question is located: The proposed second curb cut connecting to the newly constructed driveway will not alter the character of the surrounding neighborhood. The driveway is already constructed, and the applicant is now requesting a variance to pave a second curb cut at the end of the driveway. 7) Adjacent Properties and Traffic the proposed variance will not impair an adequate supply of light and air to properties adjacent to the property in question or substantially 3 increase the congestion of the public streets or substantially diminish or impair property values within the neighborhood: The proposed variance does not impair adjacent properties. The second curb cut will be located approximately 80 feet from east property line. In general, the Engineering Department of Lake Elmo discourages multiple driveway access points in residential neighborhoods. Additional curb cuts result in higher city reconstruction and maintenance costs and create more conflict points between vehicles. DECISION NOW, THEREFORE, BE IT FURTHER RESOLVED, and based upon the information received and the above Findings, that the City Council of the City of Lake Elmo hereby approves the request by Bill and Valerie Brass for a variance request to pave a second curb cut (driveway) on the property located at 8930 Jane Road N. Passed and duly adopted this 19th day of April, 2022 by the City Council of the City of Lake Elmo, Minnesota. ____________________________________ Mayor Charles Cadenhead ATTEST: _______________________________ Julie Johnson, City Clerk 90519025 89198903 8895 8883 8879 8881 9077 9109 90308896 4990 4960 4940 8930 89918955 5011 5043 5025 5040 5020 4980 9112 4995 4955 9060 9090 5025 8880 8884 5014 5034 8930 Jane Road N Esri Community Maps Contributors, Metropolitan Council, MetroGIS, ©OpenStreetMap, Microsoft, Esri Canada, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA Parcels Easement Lines COMPUTED UTILITY_DRAINAGE DNR Protected Waters ID MNWASH020009.sid Red: Band_1 Green: Band_2 Blue: Band_3 3/23/2022, 2:36:18 PM 0 0.05 0.10.03 mi 0 0.09 0.170.04 km 1:4,514 Esri Community Maps Contributors, Metropolitan Council, MetroGIS, © OpenStreetMap, Microsoft, Esri Canada, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, JANE ROAD NORTH; 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STE 402St. Paul, MN 55102(651) 298-6789Paul Ormseth ArchitectSite PlanNew Garage for Bill and Valerie BrassI hereby certify that this drawing, specificationor report was prepared by me or under my directsupervision and that I am a duly registeredarchitect under the laws of the State of Minnesota.Lic. No. 25731 Date 06/29/2105/06/21 PERMIT SET9589569549529 5 0 9 4 8 942940 938 936 93 6 960962964964962960958956954952950948 946 944 942 9 4 0 9 3 8 952 950 952 9 5 2 t.o.slab @ door 946'-2" front setback line dr a i na g e ea s e ment li n eN E W G A R A G E 25' x 40' unit retaining wall unit retaining wallsl ope 2' over 50' +/-9 4 4 new 30" w. walkway 12' w. parking pad 942 A P R O N new stairs 944 9 4 6 948 Existing site data and topography based on 10/19/20 survey drawing by Cornerstone Land Surveying 9 4 6 See A3 for layout information 10' sideyard setbackSEPTIC SYSTEM TANK & DRAINFIELD Total lot area: 50,982 SF Total existing impervious: 4,828 SF New impervious: 2,617 SF (garage, driveway, walkway, steps, retaining walls) New impervious total: 7,445 SF Per cent of total lot area: 14.6% Maximum allowed (RS): 25% IMPERVIOUS SURFACE AREA CALCULATION 1" equals 20'REVISED 6/29/21 75 5th St. W. STE 402St. Paul, MN 55102(651) 298-6789Paul Ormseth ArchitectSite LayoutNew Garage for Bill and Valerie Brassfront setback line parallel to street aligns with house wall closest to street d r a i na ge e as eme nt b o und a r y N E W G A R A G E square garage to setback line (parallel to street, not square to house) locate northeast garage corner at drainage easement line parking pad40'-0"25'-0"front wall of garage1' north of setback line12'-0"12'-0"2'-0" driveway 24'-0" wide at property line E X I S T I N G H O U S E verify 12' +/- to house wall (do not use this dimension for layout) unit retaining wall 3'-6" wide site stair see section at le front property boundary 26' curb cut 1" equals 10' Site Stair Section Scale: 1/4" = 1'-0" 951+/- retaining wall (9) treads @ 11"(10) risers @ 7"steel hand rail 3'-6" wide concrete stair reinforcement design by concrete contractor 945+/-I hereby certify that this drawing, specificationor report was prepared by me or under my directsupervision and that I am a duly registeredarchitect under the laws of the State of Minnesota.Lic. No. 25731 Date 06/29/2105/06/21 PERMIT SETREVISED 6/29/21 Lake Elmo Planning Commission Minutes: 3-28-2022 City of Lake Elmo Planning Commission Meeting Minutes of March 28, 2022 Commission Chair Risner called to order the meeting of the Lake Elmo Planning Commission at 7:00 p.m. COMMISSIONERS PRESENT: Risner, Steil, Mueller, Rehkamp, Vrieze COMMISSIONERS ABSENT: Graen STAFF PRESENT: Planning Director Just Pledge of Allegiance at 7:00 PM Approve Agenda: M/S/P: Risner / Steil made a motion to amend the agenda, by removing 4-C : 11441 20th St CUP public hearing from the 3-28-22 agenda. M/S/P: Steil/Rehkamp moved to approve the amended genda. Vote: 5-0, motion carried unanimously. Approve Minutes: M/S/P: Risner/Rehkamp moved to approve the Planning Commission minutes of March 14th, 2022. Vote: 5-0, motion carried unanimously. Public Hearings: a. 9404 Lake Jane Trail N. Variance to the side yard setback. The property owner has requested a 6-foot side yard setback variance. The applicant proposes to expand their living space by converting the current garage into living space and building a new garage addition directly in front of the existing garage. To build the addition along the existing driveway line, a 6-foot variance on the southwest side of the property is necessary. RS Zoning District, Shoreland Overlay Zone and Valley Branch Watershed District. PID: 1002921240014 Director Just gave staff presentation and answered questions. Applicant Cassandra Banna (9604 Lake Jane Trail N )spoke regarding the reason for asking for the variance. Commissioner Rahkamp asked if there were any additional options for the size of the garage to meet the existing set backs , Mrs Banna did say there was an option to build a 2 car garage instead of a 2.5 car garage. No questions were asked for more clarification Public hearing opened at 7:10 PM. No comments. Lake Elmo Planning Commission Minutes: 3-28-2022 Public hearing closed at 7:11 PM. M/S/P: Steils/ Mueller moved to recommend approval of the request from Cassandra Banna for a 6-foot side yard setback variance for the property located at 9404 Lake Jane Trail N. Vote: 5-0, motion carried unanimously. b. 8930 Jane Road N. Variance for a second driveway. The property owner has requested a variance to allow a second driveway on a residential lot. Only one driveway is allowed. RS Zoning District, Shoreland Overlay Zone and Valley Branch Watershed District. PID: 0902921110016 Director Just gave staff presentation and answered questions. Applicant Bill & Valerie Brass (8930 Jane Road N) spoke clarifying the reasons for this variance, and explaining how this driveway will not impact neighbors and city. Public hearing opened at 7:27 PM. Lane Hinsperger (8883 Jane Road N) spoke in favor of issuing the variance. Public hearing closed at 7:28 PM. M/S/P: Mueller/ Vrieze moved to recommend approval of the request from Bill and Valerie Brass for a variance to pave a second curb cut on the property located at 8930 Jane Rd N. Vote: 5-0, motion carried unanimously. c. Comprehensive Plan Amendment. The City of Lake Elmo is proposing an amendment to the City’s 2040 Comprehensive Plan to expand the MUSA (Metropolitan Urban Service Area). This proposal is to change the existing MUSA boundary to include the existing homes in the Tapestry at Charlottes’ Grove subdivision located north of Sunfish Lake Park and off of 45th Street North. The City is proposing this amendment to accommodate a sewer improvement project the City Council approved to provide city sanitary sewer to the 65 existing homes. The amendment also includes changes to the text of the Plan and to maps and tables in the City’s Sanitary Sewer Plan to accommodate the expanded sanitary sewer area. This proposal does not include new development. Director Just gave staff presentation and answered questions. Public hearing opened at 7:41 PM. No comments. Public hearing closed at 7:42 PM. M/S/P: Steils/ Rahkamp motioned to recommend approval of all necessary amendments to the 2040 Lake Elmo Comprehensive Plan (including those to the Land Use Plan and to Wastewater Service Plan) to add the existing 65 single-family properties in the Tapestry at Charlotte’s Grove subdivision to the City’s sanitary sewer area. Vote: 5-0, motion carried unanimously. M/S/P: Mueller/ Vrieze moved to recommend approval of a Comprehensive Plan Amendment re-guiding the City’s Land Use Plan for the Tapestry at Charlottes Grove subdivision from RAD(Rural Area Development) to RSFS (Rural Single Family Sewered) Vote: 5-0, motion carried unanimously. Lake Elmo Planning Commission Minutes: 3-28-2022 New/Unfinished Business: None. Communications/Updates a. City Council Update 3-15-2022 – Tabled decision on One Energy Solar Farm CUP to April 5th, 2022 b. Staff Updates - City Planner starts April 4th, 2022 c. Upcoming PC Meetings: 1. April 11, 2022 2. April 25, 2022 Meeting adjourned at 7:46 PM. Respectfully submitted, Diane Wendt Permit Technician 1 CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2022-________ A RESOLUTION APPROVING THE REQUEST FROM BILL AND VALERIE BRASS FOR A VARIANCE TO PAVE A SECOND CURB CUT (DRIVEWAY) ON THE PROPERTY LOCATED AT 8930 JANE ROAD N WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Bill and Valerie Brass (the “Applicants”), owners of the property located at 8930 Jane Road N – Parcel 09.029.21.11.0016, Lake Elmo, MN 55042 (the “Property”) have submitted an application to the City of Lake Elmo (the “City”) for a variance request to construct a second curb cut (driveway); and WHEREAS, notice has been published, mailed, and posted pursuant to the Lake Elmo Zoning Code, Section 103.00.120; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter on March 28, 2022; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation to the City Council as part of a Staff Memorandum dated April 19, 2022; and WHEREAS, the City Council considered said matter at its April 19, 2022 meeting and directed City staff to draft a resolution approving the variance for its consideration; and NOW, THEREFORE, based on the testimony elicited and information received, the City Council makes the following: FINDINGS 1) That the procedures for obtaining a variance are found in Section 103.00.120 of the Lake Elmo Zoning Code. 2) That all submission requirements of Section 103.00.120 of the Lake Elmo Zoning Code have been met by the Applicant. 3) That the proposed variance includes the following components: a) The property would include two curb cuts (driveway) connecting to Jane Road N. Section 9.16.090 of the Lake Elmo City Code limits the number of curb cuts to one per 2 dwelling unit in residential districts. Up to two curb cuts may be allowed when neither access is onto a collector or arterial street, when there is a minimum of 40 feet of spacing between driveway curb radii, and when the total width of both driveways does not exceed 26 feet. Because the proposed driveway is 24 feet across and the existing driveway is 22.6 feet across, the applicant is asking for a variance to finish paving the newly constructed driveway by adding a second curb cut on the property. 4) Practical Difficulties as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official control: The applicant is unable to connect the newly constructed driveway from the garage addition to the existing driveway due to the topography of the parcel. A hill and retaining wall currently separate the two driveways (see attached photos for reference). The applicant chose to construct the garage addition on the east side of the property, downhill from the existing driveway, due to the presence of mature pine trees on the west side of the property. To construct the garage on the west side of the property, where the applicant would have been able to connect the newly constructed driveway to the existing driveway using one curb cut, the applicant would have needed to remove natural stone retaining walls and relocated the current electrical service on the property. Without the addition of the second curb cut at the end of the newly constructed driveway, the property owners would run into issues with rocks and mud, especially during periods of rain and snow melt. 5) Unique Circumstances the plight of the landowner is due to circumstances not created by the landowner: The subject property is located on a hill, putting the east side of the property downhill from the west side. This topography prevents the applicant from connecting the newly constructed driveway to the existing driveway at a single curb cut entrance point. The garage addition was constructed downhill form the main dwelling, on the east side of the property, due to the location of natural stone retaining walls, mature pine trees, and electrical equipment on the west side of the property. 6) Character of Locality the proposed variance will not alter the essential character of the locality in which the property in question is located: The proposed second curb cut connecting to the newly constructed driveway will not alter the character of the surrounding neighborhood. The driveway is already constructed, and the applicant is now requesting a variance to pave a second curb cut at the end of the driveway. 7) Adjacent Properties and Traffic the proposed variance will not impair an adequate supply of light and air to properties adjacent to the property in question or substantially 3 increase the congestion of the public streets or substantially diminish or impair property values within the neighborhood: The proposed variance does not impair adjacent properties. The second curb cut will be located approximately 80 feet from east property line. In general, the Engineering Department of Lake Elmo discourages multiple driveway access points in residential neighborhoods. Additional curb cuts result in higher city reconstruction and maintenance costs and create more conflict points between vehicles. DECISION NOW, THEREFORE, BE IT FURTHER RESOLVED, and based upon the information received and the above Findings, that the City Council of the City of Lake Elmo hereby approves the request by Bill and Valerie Brass for a variance request to pave a second curb cut (driveway) on the property located at 8930 Jane Road N. Passed and duly adopted this 19th day of April, 2022 by the City Council of the City of Lake Elmo, Minnesota. ____________________________________ Mayor Charles Cadenhead ATTEST: _______________________________ Julie Johnson, City Clerk STAFF REPORT DATE: May 17, 2022 REGULAR AGENDA ITEM: Accept Bids and Award Contract for the Tapestry Sanitary Sewer Extension. Declare Costs to be Assessed and Call for Hearing on Proposed Assessment. SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Molly Just, Planning Director Sam Magureanu, Finance Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the Tapestry Sanitary Sewer Extension? Should the City Council call a final assessment hearing for the improvements to be held on June 7, 2022? BACKGROUND: On November 16, 2021, the City Council ordered the improvements for the Tapestry Sanitary Sewer Extension. The project was initiated in response to a petition by 56 of the 65 property owners located in the neighborhood. On March 1, 2022, the City Council approved the plans and specifications for the Project and authorized staff to advertise the project for bids. The Project was advertised on QuestCDN.com and in the Stillwater Gazette in accordance with the Minnesota Competitive Bidding requirements. The Tapestry Sanitary Sewer Extension project extends municipal sanitary sewer service to replace the private HOA owned community wastewater treatment system for the 65 residential properties in the subdivision. The project includes a new city-owned lift station and approximately 2,400 feet of sanitary sewer forcemain. The proposed forcemain will extend and connect to the existing 10-inch gravity sewer system located in the adjacent Hamlet on Sunfish Lake neighborhood. The forcemain will be routed generally through HOA Outlots using directional drilling to avoid or minimize construction impacts and disturbance to the public streets. Once completed, the project will receive and dispose of the subdivision’s wastewater to the public sewer system allowing the HOA to proceed with decommissioning their community treatment system (not part of the scope of improvements for this project). City staff worked with the design engineer to upsize the lift station structure, mechanical systems, and forcemain to incorporate additional system capacity. This additional capacity will provide the City future flexibility to provide access to municipal sanitary sewer to additional service areas beyond and in the vicinity of the Tapestry neighborhood should public sewer service be needed beyond this neighborhood. The oversize costs associated with the increased capacity would be paid directly from the City sewer enterprise fund. The City also performed a condition assessment of the existing, privately owned, sanitary sewer collection system in the Tapestry neighborhood. This review was performed in the fall of 2021 through the spring of 2022. The purpose of the review was to investigate the condition of the existing conveyance system and to identify any repairs that would be deemed necessary prior to, or conjunction with, the city installing a publicly owned lift station and forcemain that would discharge the neighborhood’s wastewater to the public sewer system. The condition assessment identified two leaking manhole structures for immediate repair. Both repairs were incorporated into the construction documents and project scope for this improvement project. The condition assessment further identified recommended sewer system repairs before the city would assume ownership and maintenance of the private sanitary sewer collection system. These additional repairs were not deemed to be needed immediately and would be most cost effectively repaired in conjunction with a street improvement project in the neighborhood. Therefore, the conveyance system repairs, and consideration by the city to assume ownership and maintenance of the private HOA collection system, should be deferred until the neighborhood streets are improved. The findings and recommendations of the sewer system condition assessment has been communicated to the HOA for informational purposes. PROPOSAL DETAILS/ANALYSIS: Bids were received and opened electronically on April 19, 2022. The City received 5 bids for this project, with A-1 Excavating, LLC providing the lowest bid in the amount of $795,795.00. Contractor references for A-1 Excavating were reviewed by the City’s engineering consultant for the project and a letter recommending the award of the project is attached as part of this agenda item. The City Engineer and his consultant are therefore recommending that the Council award the contract to the lowest responsible bidder, A-1 Excavating, LLC as outlined in the attached letter. Consistent with the recommendations and findings outlined in the feasibility report, the sanitary sewer improvements and city connection fees are proposed to be assessed to the benefitting properties. Special assessments are levied in accordance with Minnesota Statutes Chapter 429 and the City’s Special Assessment Policy. As part of the assessment procedures, the Council must declare the amount to be assessed against the benefitting properties and Call the Hearing on the Proposed Assessment. The Final Assessment Hearing is proposed for June 7, 2022. The Final Assessment Roll must be certified to the County Auditor by November 15, 2022. Staff has enclosed a proposed final assessment roll. There are 65 benefitting properties that will be connected to the public sewer system. FISCAL IMPACT: Approval of this resolution commits the council to enter into a construction contract for the Tapestry Sanitary Sewer Extension improvements. The total post-bid estimated project cost is $1,547,000, including $1,163,500 for the proposed sanitary sewer improvements, $260,000 in City connection fees, and $123,500 in City oversize cost recovery fees. The project will be funded through a combination of special assessments ($1,521,000) and City cost contributions for sewer oversizing ($26,000). The proposed final assessment to for each of the 65 residential properties will be $23,400 which is consistent with the feasibility report previously adopted. The sanitary sewer assessments will be levied over a 20-year period. Assessments would be charged an interest rate of 4.75%. In addition to the improvement costs and city connection fees, each property connecting to the public sewer system must pay a $2,485 Met Council Sewer Availability Charge (SAC). The Feasibility Report for the project identified this fee to be paid in full from the HOA for all properties, in the amount of $161,525, prior to awarding a construction contract. The HOA has been notified that the council will consider awarding a contract at the May17 council meeting, and the HOA has indicated that payment will be made prior to the meeting. RECOMMENDATION: Staff is recommending that the City Council approve a resolution accepting bids and awarding a contract to A-1 Excavating, LLC in the low bid amount of $795,795.00 for the Tapestry Sanitary Sewer Extension. The recommended motion for this action is as follows: “Move to approve Resolution No. 2022–049, accepting bids and awarding a contract to A-1 Excavating, LLC in the amount of $795,795.00 for the Tapestry Sanitary Sewer Extension.” Staff is also recommending that the City Council approve a Resolution Declaring Costs to be Assessed and Calling for the Hearing on the Proposed Assessment. The recommended motion for this action is as follows: “Move to approve Resolution No. 2022-050, Declaring Costs to be Assessed and Calling for the Hearing on the Proposed Assessment for the Tapestry Sanitary Sewer Extension.” ATTACHMENTS: 1. Resolution Accepting Bids and Awarding a Contract for the Tapestry Sanitary Sewer Extension. 2. Letter of Award Recommendation and Tabulation of Bids. 3. Resolution Declaring Cost to be Assessed and Calling for Hearing on Proposed Assessment. 4. Notice of Hearing on Proposed Assessment. 5. Final Assessment Roll. 6. Project Schedule. 7. HOA Sanitary Sewer Collection System - Summary Condition Assessment Report. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2022-049 A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE TAPESTRY SANITARY SEWER EXTENSION WHEREAS, pursuant to an advertisement for bids for the Tapestry Sanitary Sewer Extension, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittal were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, A-1 Excavating, LLC for the bid amount of $795,795.00. NOW, THEREFORE, BE IT RESOLVED, 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract in the accordance with the above ordered Project, in the amount of the Contractor’s lowest responsible bid, and according to the plans and specifications thereof approved by the City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTEENTH DAY OF MAY, 2022. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk h:\lkelmn\0n1125011\6_plans-specs\b_bid documents\125011 award ltr.docx April 28, 2022 Jack Griffin, P.E. City Engineer City of Lake Elmo 3880 Laverne Avenue N Suite 100 Lake Elmo, Minnesota 55042 RE: Tapestry Sanitary Sewer Extension Improvements City of Lake Elmo, MN City Project No. 2020.119 BMI Project No. 0N1.125011 Dear Mr. Griffin, Attached is the bid abstract for the project referenced above. Five (5) bids were received at 10:00 a.m. on Tuesday, April 19, 2022. The following is a summary of the bids received: Bidder Total Bid A-1 Excavating, LLC $795,795.00 Pember Companies, Inc. $844,102.75 Northdale Construction Company, Inc. $891,185.34 Geislinger & Sons $912,998.00 Meyer Contracting Inc. $951,423.98 We have reviewed the bids and recommend awarding this bid to A-1 Excavating, LLC Inc. in the amount of $795,795.00. Sincerely, Bolton & Menk, Inc. Michael R. Warner, P.E. Principal Engineer Enclosure ABSTRACT OF BIDSBID DATE: APRIL 19, 2022 AT 10:00 AM123NO. ITEMUNIT QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICEBASE BID1 MOBILIZATIONLS 1 $70,450.00 $70,450.00 $37,865.00 $37,865.00 $24,075.00 $24,075.002 TRAFFIC CONTROLLS 1 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $1,995.00 $1,995.003 INLET PROTECTIONEA 3 $140.00 $420.00 $130.00 $390.00 $300.00 $900.004 SILT FENCE, MACHINE SLICEDLF 735 $2.00 $1,470.00 $2.20 $1,617.00 $3.15 $2,315.255 SEDIMENT CONTROL LOG, TYPE WOOD FIBERLF 70 $8.00 $560.00 $4.60 $322.00 $7.35 $514.506 CLEARINGEA 13 $400.00 $5,200.00 $300.00 $3,900.00 $299.25 $3,890.257 GRUBBINGEA 4 $400.00 $1,600.00 $320.00 $1,280.00 $315.00 $1,260.008 CLEAR BRUSHSY 20 $30.00 $600.00 $15.90 $318.00 $15.75 $315.009 REMOVE SANITARY SEWER PIPELF 105 $12.00 $1,260.00 $9.50 $997.50 $10.00 $1,050.0010 CONSTRUCT INVERTEA 1 $3,200.00 $3,200.00 $2,535.00 $2,535.00 $3,537.50 $3,537.5011 BYPASS PUMPINGLS 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $12,000.00 $12,000.0012 CORE DRILL CONNECTION TO EXISTING STRUCTURE EA 1 $8,100.00 $8,100.00 $4,500.00 $4,500.00 $6,735.00 $6,735.0013 CONNECT TO EXISTING 8" SANITARY SEWEREA 1 $100.00 $100.00 $500.00 $500.00 $6,023.65 $6,023.6514 CONNECT TO EXISTING 10" SANITARY SEWEREA 1 $6,100.00 $6,100.00 $5,500.00 $5,500.00 $12,268.75 $12,268.7515 DUCTILE IRON FITTINGSLBS 270 $18.00 $4,860.00 $27.50 $7,425.00 $21.64 $5,842.8016 COAT MANHOLEEA 1 $7,388.00 $7,388.00 $7,040.00 $7,040.00 $7,035.00 $7,035.0017 SEAL MANHOLE JOINTEA 2 $1,950.00 $3,900.00 $1,855.00 $3,710.00 $1,837.50 $3,675.0018 6" HDPE SANITARY FORCEMAIN, DIRECTIONAL DRILL LF 2,390 $44.00 $105,160.00 $56.00 $133,840.00 $53.90 $128,821.0019 8" PVC SANITARY SEWER PIPE, SDR 26LF 172 $112.00 $19,264.00 $195.00 $33,540.00 $145.57 $25,038.0420 4' DIAMETER SANITARY AIR RELEASE MANHOLE, INCL CASTING AND RINGS EA 1 $17,850.00 $17,850.00 $21,000.00 $21,000.00 $21,063.95 $21,063.9521 4' DIAMETER SANITARY MANHOLE, INCL CASTING AND RINGS EA 1 $12,500.00 $12,500.00 $15,000.00 $15,000.00 $11,637.50 $11,637.50TAPESTRY SANITARY SEWER EXTENSION IMPROVEMENTSCITY PROJECT NO. 2020.119CITY OF LAKE ELMO, MNNORTHDALE CONSTRUCTION CO., INC.A-1 EXCAVATING, LLC PEMBER COMPANIES, INC. ABSTRACT OF BIDSBID DATE: APRIL 19, 2022 AT 10:00 AM123NO. ITEMUNIT QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICETAPESTRY SANITARY SEWER EXTENSION IMPROVEMENTSCITY PROJECT NO. 2020.119CITY OF LAKE ELMO, MNNORTHDALE CONSTRUCTION CO., INC.A-1 EXCAVATING, LLC PEMBER COMPANIES, INC.22 REMOVE EXISTING LIFT STATION COMPONENTS LS 1 $10,000.00$10,000.00 $3,200.00 $3,200.00 $12,000.00 $12,000.0023 REPLACE EXISTING LIFT STATION TOP SECTION, FURNISH & INSTALL CASTING EA 1 $5,800.00 $5,800.00 $5,750.00 $5,750.00 $7,612.50 $7,612.5024 FURNISH AND INSTALL STEPS IN EXISTING LIFT STATION EA 14 $200.00 $2,800.00 $95.00 $1,330.00 $250.00 $3,500.0025 TELEVISINGLF 172 $8.00 $1,376.00 $6.00 $1,032.00 $5.25 $903.0026 LIFT STATIONLS 1 $414,866.00 $414,866.00 $445,000.00 $445,000.00 $456,410.00 $456,410.0027 OFF ROAD STRUCTURE MARKEREA 4 $180.00 $720.00 $310.00 $1,240.00 $500.00 $2,000.0028 SALVAGE AND REINSTALL 18" CPP STORM SEWER PIPE LF 60 $61.00 $3,660.00 $81.00 $4,860.00 $85.71 $5,142.6029 SALVAGE AND REINSTALL STORM SEWER STRUCTURE EA 1 $400.00 $400.00 $1,300.00 $1,300.00 $6,000.00 $6,000.0030 SAWCUT BITUMINOUS PAVEMENTLF 50 $5.00 $250.00 $3.20 $160.00 $5.00 $250.0031 SAWCUT CONCRETE PAVEMENTLF 15 $10.00 $150.00 $5.00 $75.00 $7.50 $112.5032 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT SY 275$9.00 $2,475.00 $7.50 $2,062.50 $10.00 $2,750.0033 REMOVE AND DISPOSE OF EXISTING CONCRETE WALK SF 200 $3.00$600.00 $1.50 $300.00 $2.00 $400.0034 REMOVE FENCELF 200 $6.00 $1,200.00 $4.65 $930.00 $20.00 $4,000.0035 EXCAVATION - COMMON (EV) (P)CY 440 $18.00 $7,920.00 $33.00 $14,520.00 $50.00 $22,000.0036 AGGREGATE BASE, CLASS 6 TN 325 $22.00 $7,150.00 $36.75 $11,943.75 $26.45 $8,596.2537 SELECT GRANULAR BORROWTN 440 $17.00 $7,480.00 $24.80 $10,912.00 $21.59 $9,499.6038 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) TN 140 $140.00 $19,600.00 $132.20 $18,508.00 $134.40 $18,816.0039 BITUMINOUS MATERIAL FOR TACK COATGAL 50 $7.00 $350.00 $7.40 $370.00 $1.89 $94.5040 4" CONCRETE WALKSF 200 $12.00 $2,400.00 $6.25 $1,250.00 $18.30 $3,660.0041 6" CONCRETE LIFT STATION PADSY 72 $108.00 $7,776.00 $92.00 $6,624.00 $203.25 $14,634.0042 TOPSOIL BORROW (LV)CY 300 $1.00 $300.00 $55.00 $16,500.00 $76.88 $23,064.0043 SEED MIXTURE 25-151 & HYDRAULIC MULCHSY 300 $6.00 $1,800.00 $2.15 $645.00 $5.25 $1,575.00 ABSTRACT OF BIDSBID DATE: APRIL 19, 2022 AT 10:00 AM123NO. ITEMUNIT QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICETAPESTRY SANITARY SEWER EXTENSION IMPROVEMENTSCITY PROJECT NO. 2020.119CITY OF LAKE ELMO, MNNORTHDALE CONSTRUCTION CO., INC.A-1 EXCAVATING, LLC PEMBER COMPANIES, INC.44 SEED MIXTURE 35-241 & EROSION CONTROL BLANKET SY 2,540$6.00 $15,240.00 $2.15 $5,461.00 $2.68 $6,807.2045 STREET SWEEPER WITH PICK UP BROOMHR 10 $150.00 $1,500.00 $135.00 $1,350.00 $136.50 $1,365.00TOTAL BASE BID$795,795.00 $844,102.75 $891,185.34 ABSTRACT OF BIDSBID DATE: APRIL 19, 2022 AT 10:00 AMNO. ITEMUNIT QTYBASE BID1 MOBILIZATIONLS 12 TRAFFIC CONTROLLS 13 INLET PROTECTIONEA 34 SILT FENCE, MACHINE SLICEDLF 7355 SEDIMENT CONTROL LOG, TYPE WOOD FIBERLF 706 CLEARINGEA 137 GRUBBINGEA 48 CLEAR BRUSHSY 209 REMOVE SANITARY SEWER PIPELF 10510 CONSTRUCT INVERTEA 111 BYPASS PUMPINGLS 112 CORE DRILL CONNECTION TO EXISTING STRUCTURE EA 113 CONNECT TO EXISTING 8" SANITARY SEWEREA 114 CONNECT TO EXISTING 10" SANITARY SEWEREA 115 DUCTILE IRON FITTINGSLBS 27016 COAT MANHOLEEA 117 SEAL MANHOLE JOINTEA 218 6" HDPE SANITARY FORCEMAIN, DIRECTIONAL DRILL LF 2,39019 8" PVC SANITARY SEWER PIPE, SDR 26LF 17220 4' DIAMETER SANITARY AIR RELEASE MANHOLE, INCL CASTING AND RINGS EA 121 4' DIAMETER SANITARY MANHOLE, INCL CASTING AND RINGS EA 1TAPESTRY SANITARY SEWER EXTENSION IMPROVEMENTSCITY PROJECT NO. 2020.119CITY OF LAKE ELMO, MN45UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE$40,000.00 $40,000.00 $50,000.00 $50,000.00$5,000.00 $5,000.00 $1,900.00 $1,900.00$150.00 $450.00 $175.00 $525.00$3.00 $2,205.00 $3.95 $2,903.25$6.00 $420.00 $8.00 $560.00$350.00 $4,550.00 $284.61 $3,699.93$350.00 $1,400.00 $300.00 $1,200.00$20.00 $400.00 $15.00 $300.00$10.00 $1,050.00 $23.37 $2,453.85$2,500.00 $2,500.00 $2,853.22 $2,853.22$5,000.00 $5,000.00 $5,000.00 $5,000.00$1,000.00 $1,000.00 $1,575.35 $1,575.35$7,000.00 $7,000.00 $1,016.35 $1,016.35$7,000.00 $7,000.00 $6,292.47 $6,292.47$11.00 $2,970.00 $42.63 $11,510.10$7,000.00 $7,000.00 $9,250.00 $9,250.00$1,750.00 $3,500.00 $2,900.00 $5,800.00$65.00 $155,350.00 $67.10 $160,369.00$100.00 $17,200.00 $230.73 $39,685.56$17,500.00 $17,500.00 $26,960.28 $26,960.28$11,000.00 $11,000.00 $15,867.99 $15,867.99MEYER CONTRACTING INC.GEISLINGER & SONS ABSTRACT OF BIDSBID DATE: APRIL 19, 2022 AT 10:00 AMNO. ITEMUNIT QTYTAPESTRY SANITARY SEWER EXTENSION IMPROVEMENTSCITY PROJECT NO. 2020.119CITY OF LAKE ELMO, MN22 REMOVE EXISTING LIFT STATION COMPONENTS LS 123 REPLACE EXISTING LIFT STATION TOP SECTION, FURNISH & INSTALL CASTING EA 124 FURNISH AND INSTALL STEPS IN EXISTING LIFT STATION EA 1425 TELEVISINGLF 17226 LIFT STATIONLS 127 OFF ROAD STRUCTURE MARKEREA 428 SALVAGE AND REINSTALL 18" CPP STORM SEWER PIPE LF 6029 SALVAGE AND REINSTALL STORM SEWER STRUCTURE EA 130 SAWCUT BITUMINOUS PAVEMENTLF 5031 SAWCUT CONCRETE PAVEMENTLF 1532 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT SY 27533 REMOVE AND DISPOSE OF EXISTING CONCRETE WALK SF 20034 REMOVE FENCELF 20035 EXCAVATION - COMMON (EV) (P)CY 44036 AGGREGATE BASE, CLASS 6 TN 32537 SELECT GRANULAR BORROWTN 44038 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B) TN 14039 BITUMINOUS MATERIAL FOR TACK COATGAL 5040 4" CONCRETE WALKSF 20041 6" CONCRETE LIFT STATION PADSY 7242 TOPSOIL BORROW (LV)CY 30043 SEED MIXTURE 25-151 & HYDRAULIC MULCHSY 30045UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICEMEYER CONTRACTING INC.GEISLINGER & SONS$1,000.00 $1,000.00 $5,333.58 $5,333.58$2,500.00 $2,500.00 $4,044.33 $4,044.33$300.00 $4,200.00 $476.41 $6,669.74$14.00 $2,408.00 $12.16 $2,091.52$528,000.00 $528,000.00 $470,000.00 $470,000.00$75.00 $300.00 $236.13 $944.52$20.00 $1,200.00 $93.16 $5,589.60$500.00 $500.00 $2,892.34 $2,892.34$5.00 $250.00 $8.00 $400.00$6.00 $90.00 $24.00 $360.00$5.00 $1,375.00 $5.92 $1,628.00$2.00 $400.00 $1.02 $204.00$4.00 $800.00 $9.23 $1,846.00$17.00 $7,480.00 $26.58 $11,695.20$22.00 $7,150.00 $39.92 $12,974.00$20.00 $8,800.00 $26.25 $11,550.00$130.00 $18,200.00 $124.64 $17,449.60$2.00 $100.00 $7.00 $350.00$17.00 $3,400.00 $16.00 $3,200.00$140.00 $10,080.00 $165.00 $11,880.00$41.00 $12,300.00 $45.51 $13,653.00$3.00 $900.00 $7.63 $2,289.00 ABSTRACT OF BIDSBID DATE: APRIL 19, 2022 AT 10:00 AMNO. ITEMUNIT QTYTAPESTRY SANITARY SEWER EXTENSION IMPROVEMENTSCITY PROJECT NO. 2020.119CITY OF LAKE ELMO, MN44 SEED MIXTURE 35-241 & EROSION CONTROL BLANKET SY 2,54045 STREET SWEEPER WITH PICK UP BROOMHR 10TOTAL BASE BID45UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICEMEYER CONTRACTING INC.GEISLINGER & SONS$3.00 $7,620.00 $5.18 $13,157.20$145.00 $1,450.00 $150.00 $1,500.00$912,998.00 $951,423.98 CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2022-050 A RESOLUTION DECLARING COST TO BE ASSESSED AND CALLING HEARING ON PROPOSED ASSESSMENT FOR THE TAPESTRY SANITARY SEWER EXTENSION WHEREAS, estimated total project costs have been calculated for the Tapestry Sanitary Sewer Extension improvements; and WHEREAS, the total cost of the improvements will be $1,547,000. WHEREAS, the City Clerk and City Engineer have prepared the proposed assessment roll and will maintain said assessment roll on file in the City offices for public inspection. NOW, THEREFORE, BE IT RESOLVED, 1. The portion of the cost of such sanitary sewer extension improvements to be covered by the City is hereby declared to be $26,000 and the portion of the cost to be assessed against benefited property owners is declared to be $1,521,000. 2. The City Clerk, with the assistance of the City Engineer, has calculated the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land to be benefited by the improvements, and the Clerk has filed a copy of such proposed assessment in the City offices for public inspection. 3. Assessments shall be payable in equal annual installments extending over 20 years, the first of the installments to be payable on or before the first Monday in January, 2023 and shall bear interest at the rate of 4.75 percent per annum from the date of the adoption of the assessment resolution. 4. A public hearing shall be held on the 7th day of June, 2022, in the Council Chambers of the City Hall at or approximately after 7:00 P.M. to pass upon such proposed assessment. All persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 5. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 6. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire assessment is paid within 30 days from the adoption of this assessment. A property owner may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTEENTH DAY OF MAY, 2022. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk CITY OF LAKE ELMO NOTICE OF HEARING ON PROPOSED ASSESSMENT TAPESTRY SANITARY SEWER EXTENSION Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing on Tuesday, June 7, 2022 at, or approximately after, 7:00 P.M. to consider, and possibly adopt, the proposed assessment against abutting properties for the Tapestry Sanitary Sewer Extension improvements. Adoption by the Council of the proposed assessment may occur at the hearing. The following describes the area proposed to be assessed: The area proposed to be assessed for these improvements include each of the 65 residential properties connected to the existing Tapestry at Charlottes Grove HOA sewer conveyance and community wastewater treatment system. The improvements include the extension of municipal sanitary sewer to the Tapestry at Charlottes Grove subdivision. A city owned lift station and forcemain conveyance system will be constructed to replace the community wastewater treatment system by receiving the subdivisions sewer discharge and directing the wastewater to the public sewer system. You may at any time prior to certification of the assessment to the county auditor on November 15, 2022, pay the entire assessment on such property to the City Clerk with interest accrued to the date of payment. No interest shall be charged if the entire assessment is paid to the City Clerk prior to July 7, 2022. You may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 (for the assessment to be certified to County Auditor) or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the rate of interest that will apply is 4.75 percent per year. Once assessments are certified to the County, the assessments are payable in equal annual installments extending over a period of 20 years, the first of the installments to be payable on or before the first Monday in January 2023 and will bear interest at the rate of 4.75 percent per annum from the date of adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2022. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The proposed assessment roll is on file for public inspection at the City Clerk’s office. The total amount of the proposed sanitary sewer assessment is $23,400. The total project costs for the sanitary sewer improvements is $1,547,000. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to district court pursuant to Minnesota Statutes, Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or Clerk. The City Council is authorized in its discretion to defer the payment of an assessment for any homestead property owned by a person for whom it would be a hardship to make payment if the owner is 65 years of age or older and/or the owner is a person retired by virtue of a permanent and total disability or by a person who is a member of the Minnesota National Guard or other military reserves who is ordered into active military service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person’s military orders, for whom it would be a hardship to make the payments. The owner must request a deferment of the assessment at or before the public hearing at which the assessment is adopted and make application on forms prescribed by the City Clerk within 30 days after the adoption. Notwithstanding the standards and guidelines established by the City for determining a hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes Section 435.193. DATED: May 17, 2022 BY ORDER OF THE LAKE ELMO CITY COUNCIL Charles Cadenhead, Mayor (Published in the Stillwater Gazette on May 20, 2022) CITY OF LAKE ELMO, MN. JUNE, 2022 TAPESTRY SANITARY SEWER EXTENSION FINAL ASSESSMENT ROLL PAGE 1 of 1 NO. NAME PID SANITARY SEWER ASSESSMENT 1 CARNEY CHAD M & KATIE L CARNEY 9906 TAPESTRY RD 9906 TAPESTRY RD LAKE ELMO MN 55042 1002921410013 $23,400 2 NIGHTINGALE MICHAEL & PAM S 9954 TAPESTRY RD 9954 TAPESTRY RD LAKE ELMO MN 55042 1002921410014 $23,400 3 METZGER GREGORY J & ANJA K 9986 TAPESTRY RD 9986 TAPESTRY RD LAKE ELMO MN 55042 1002921410015 $23,400 4 JESSE W & PAMELA M HARTLEY LIVING TRS 10010 TAPESTRY RD 10010 TAPESTRY RD LAKE ELMO MN 55042 1102921320006 $23,400 5 LESTER JOHN & LINDSAY FAHRNER TRS 10024 TAPESTRY RD 10024 TAPESTRY RD LAKE ELMO MN 55042 1102921320007 $23,400 6 ZIMICK CHRISTOPHER T & MEAGEN A ZIMICK 10042 TAPESTRY RD 10042 TAPESTRY RD LAKE ELMO MN 55042 1102921320008 $23,400 7 COX TRACI & NATHAN 10064 TAPESTRY RD 10064 TAPESTRY RD LAKE ELMO MN 55042 1102921320009 $23,400 8 SQUIRES JEREMY T & EDITE V 10080 TAPESTRY RD 10080 TAPESTRY RD LAKE ELMO MN 55042 1102921320010 $23,400 9 OSTEN DAVID W & CATHERINE H 9901 TAPESTRY GRV 9901 TAPESTRY GRV LAKE ELMO MN 55042 1002921410026 $23,400 10 HACKLEY ROBERT & SUZANNE LAJOIE 9915 TAPESTRY GRV 9915 TAPESTRY GRV LAKE ELMO MN 55042 1002921410025 $23,400 11 CARLSON NEAL J 9927 TAPESTRY GRV 9927 TAPESTRY GRV LAKE ELMO MN 55042 1002921410024 $23,400 12 HATHAWAY CHARLES D & KATHLEEN C BERNARD 9949 TAPESTRY GRV 9949 TAPESTRY GRV LAKE ELMO MN 55042 1002921410023 $23,400 13 WANAT MATT & ERIN 9971 TAPESTRY GRV 9971 TAPESTRY GRV LAKE ELMO MN 55042 1002921410022 $23,400 14 SMITHBERG JON & CHRISTINE 9997 TAPESTRY GRV 9997 TAPESTRY GRV LAKE ELMO MN 55042 1002921410021 $23,400 15 HOLMGREN LEAH M 10029 TAPESTRY GRV 10029 TAPESTRY GRV LAKE ELMO MN 55042 1102921320030 $23,400 16 BILOT DANIEL A 10114 TAPESTRY BND 10114 TAPESTRY BND LAKE ELMO MN 55042 1102921320023 $23,400 17 JOHNSON NICOLE & JOSHUA GILES 10118 TAPESTRY BND 10118 TAPESTRY BND LAKE ELMO MN 55042 1102921320024 $23,400 18 HAUGEN JONATHAN K & ALYSSA A 10138 TAPESTRY BND 10138 TAPESTRY BND LAKE ELMO MN 55042 1102921320025 $23,400 19 SULLIVAN PETER W & WENDY A 10150 TAPESTRY BND 10150 TAPESTRY BND LAKE ELMO MN 55042 1102921320026 $23,400 20 JOHNSON JEFFREY J & AMANDA S 10168 TAPESTRY BND 10168 TAPESTRY BND LAKE ELMO MN 55042 1102921320027 $23,400 21 RED DENIM FAMILY TRS 10220 TAPESTRY BND PO BOX 25066 WOODBURY MN 55125 1102921320028 $23,400 22 FOSTER SCOTT E & BONITA M 10278 TAPESTRY BND 10278 TAPESTRY BND LAKE ELMO MN 55042 1102921320011 $23,400 23 MARLENE E DYER & JEREMY J DYER TRS 10316 TAPESTRY BND 10316 TAPESTRY BND LAKE ELMO MN 55042 1102921320012 $23,400 24 FRY GREG & KRISTIN 10342 TAPESTRY BND 10342 TAPESTRY BND LAKE ELMO MN 55042 1102921320013 $23,400 25 SUZANNE SILLERS SCHWARTZ REV TRS 10356 TAPESTRY BND 10356 TAPESTRY BND LAKE ELMO MN 55042 1102921320014 $23,400 26 FISHBECK JAMIE & DOREEN 10368 TAPESTRY BND 10368 TAPESTRY BND LAKE ELMO MN 55042 1102921320015 $23,400 27 FORSBERG PAUL T & ALEXIS A 10380 TAPESTRY BND 10380 TAPESTRY BND LAKE ELMO MN 55042 1102921320016 $23,400 28 ARCO STEPHEN D & REBECCA L 10375 TAPESTRY BND 10375 TAPESTRY BND LAKE ELMO MN 55042 1102921320017 $23,400 29 WARLICK CHRISTOPHER A & ERICA D 10353 TAPESTRY BND 10375 TAPESTRY BND LAKE ELMO MN 55042 1102921320018 $23,400 30 COADY BRIAN J & NICOLE L 10325 TAPESTRY BND 10325 TAPESTRY BND LAKE ELMO MN 55042 1102921320019 $23,400 31 PETERMAN SCOTT D & KARI L 10289 TAPESTRY BND 10289 TAPESTRY BND LAKE ELMO MN 55042 1102921320020 $23,400 32 VANWYCHEN TRS 10263 TAPESTRY BND 10263 TAPESTRY BND LAKE ELMO MN 55042 1102921320021 $23,400 33 TRS AGR DONALD & MELINDA GUSTAFSON 10231 TAPESTRY BND 10231 TAPESTRY BND LAKE ELMO MN 55042 1102921320022 $23,400 34 SCOTT PAUL D & ANDREA K 10030 TAPESTRY RD 10030 TAPESTRY RD LAKE ELMO MN 55042 1102921320029 $23,400 35 PAUL C VAHLE LIVING TRS ETAL 9984 TAPESTRY RD 9984 TAPESTRY RD LAKE ELMO MN 55042 1002921410020 $23,400 36 MAGNUS SCOTT & TRACY 9958 TAPESTRY RD 9958 TAPESTRY RD LAKE ELMO MN 55042 1002921410019 $23,400 37 PIERSON WILLIAM R & MARGARET M 9936 TAPESTRY RD 9936 TAPESTRY RD LAKE ELMO MN 55042 1002921410018 $23,400 38 WHITEHEAD NICHOLAS R & MARIE E 9918 TAPESTRY RD 9918 TAPESTRY RD LAKE ELMO MN 55042 1002921410017 $23,400 39 FOOTE MARTIN J & HEATHER B 9902 TAPESTRY TRL 9902 TAPESTRY TRL LAKE ELMO MN 55042 1002921410016 $23,400 40 SCHAKEL ANDREW L & AMI L VOELTZ‐SCHAKEL 9905 TAPESTRY RD 9905 TAPESTRY RD LAKE ELMO MN 55042 1002921440014 $23,400 41 CHRISTIANSON JULIA L 9915 TAPESTRY RD 9915 TAPESTRY RD LAKE ELMO MN 55042 1002921440013 $23,400 42 BERES TIM M & DIANE M 9929 TAPESTRY RD 9929 TAPESTRY RD LAKE ELMO MN 55042 1002921440012 $23,400 43 DAHLIN BRIAN C & MARGARET C 9957 TAPESTRY RD 9957 TAPESTRY RD LAKE ELMO MN 55042 1002921440011 $23,400 44 PETERSON DAVID R & KATHARINE B H 9985 TAPESTRY RD 9985 TAPESTRY RD LAKE ELMO MN 55042 1002921440010 $23,400 45 EMILY MAZANEC LIV TRS 10011 TAPESTRY RD 10011 TAPESTRY RD LAKE ELMO MN 55042 1102921330024 $23,400 46 ABRAMS JAMES E & AMY A 10037 TAPESTRY RD 10037 TAPESTRY RD LAKE ELMO MN 55042 1102921330023 $23,400 47 BENNETT MICHAEL K & ALLISON M 10059 TAPESTRY RD 10059 TAPESTRY RD LAKE ELMO MN 55042 1102921330022 $23,400 48 LOZANO ALLISON L 10071 TAPESTRY RD 10071 TAPESTRY RD LAKE ELMO MN 55042 1102921330021 $23,400 49 HAYUNGS JESSICA L & MICHAEL 10095 TAPESTRY RD 10095 TAPESTRY RD LAKE ELMO MN 55042 1102921330004 $23,400 50 LIGTENBERG KEVIN L & CHARLINE C 10125 TAPESTRY RD 10125 TAPESTRY RD LAKE ELMO MN 55042 1102921330005 $23,400 51 FREDENBERG LIV TRS 10159 TAPESTRY RD 10159 TAPESTRY RD LAKE ELMO MN 55042 1102921330006 $23,400 52 ELIZABETH B GERMAINE TRS 10191 TAPESTRY RD 10191 TAPESTRY RD LAKE ELMO MN 55042 1102921330007 $23,400 53 STANG LAWRENCE J & KAREN 10225 TAPESTRY HL 10225 TAPESTRY HL LAKE ELMO MN 55042 1102921330008 $23,400 54 COX ERIC & ELIZABETH 10206 TAPESTRY HL 10206 TAPESTRY HL LAKE ELMO MN 55042 1102921330009 $23,400 55 REISTAD CHRISTOPHER A & CYNTHIA J S 10178 TAPESTRY HL 10178 TAPESTRY HL LAKE ELMO MN 55042 1102921330010 $23,400 56 LOEHR TRICIA A AND PATRICK M EVELAND 10144 TAPESTRY HL 10144 TAPESTRY HL LAKE ELMO MN 55042 1102921330011 $23,400 57 MEYER ERIK A & ANNE W 10100 TAPESTRY HL 10100 TAPESTRY HL LAKE ELMO MN 55042 1102921330012 $23,400 58 SKUBIC MARK A 10057 TAPESTRY HL 10057 TAPESTRY HL LAKE ELMO MN 55042 1102921330020 $23,400 59 PALMER DAVID J & MELISSA L 10069 TAPESTRY HL 10069 TAPESTRY HL LAKE ELMO MN 55042 1102921330019 $23,400 60 NYGARD MARNI & GREG 10073 TAPESTRY HL 10073 TAPESTRY HL LAKE ELMO MN 55042 1102921330018 $23,400 61 BENSON DAVID J & KRISTYN M BENSON 10079 TAPESTRY HL 10079 TAPESTRY HL LAKE ELMO MN 55042 1102921330017 $23,400 62 KENADY JEANNE & BRIAN 10085 TAPESTRY HL 10085 TAPESTRY HL LAKE ELMO MN 55042 1102921330016 $23,400 63 SANDS SEAN & KRISTA 10097 TAPESTRY HL 10097 TAPESTRY HL LAKE ELMO MN 55042 1102921330015 $23,400 64 BAILEY RONALD C & DONNA J 10115 TAPESTRY HL 10115 TAPESTRY HL LAKE ELMO MN 55042 1102921330014 $23,400 65 GRANDT MICHAEL ALAN & CARRIE ELAINE 10149 TAPESTRY HL 10149 TAPESTRY HL LAKE ELMO MN 55042 1102921330013 $23,400 TOTAL $1,521,000 ADDRESS MAILING ADDRESS PROJECT SCHEDULE CITY OF LAKE ELMO TAPESTRY SANITARY SEWER EXTENSION IMPROVEMENTS PROJECT NO. 2020.119 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 JUNE 1, 2020 City received Petition for Public Sanitary Sewer. JULY 6, 2021 Council orders preparation of Feasibility Report and Design Phase Services. OCTOBER 19, 2021 Presentation of Feasibility Report. Council accepts Report and calls for Improvement Hearing. NOVEMBER 16, 2021 Public Improvement Hearing. Council Orders the Improvement. MARCH 1, 2022 Council approves Plans and Specifications and orders Advertisement for Bids. APRIL 19, 2022 Project Bid Date: Receive contractor bids. MAY 17, 2022 Council accepts Bids and awards Contract. Council Declares Costs to be Assessed and Calls for Improvement Hearing on Assessment. JUNE 7, 2022 Final Assessment Hearing. Council adopts the Final Assessment Roll. JUNE, 2022 Conduct Pre-Construction Meeting and issue Notice to Proceed. • OCTOBER 14, 2022 Substantial Completion. • NOVEMBER 25, 2022 Final Completion. 1 MEMORANDUM Date: April 18, 2022 To: Jack Griffin, P.E., City Engineer Re: Tapestry at Charlotte’s Grove Cc: Marty Powers, Public Works Director Existing Sanitary Sewer Collection Kristina Handt, City Administrator System Condition Review Brian Coady, Tapestry and Charlotte’s Grove HOA Mike Rusenovich, P.E. From: Chad Isakson, P.E., Assistant City Engineer The City of Lake Elmo performed a condition assessment of the existing, privately owned, sanitary sewer collection system in the Tapestry at Charlotte’s Grove neighborhood. This review was performed in the fall of 2021 through the spring of 2022. The purpose of the review was to investigate the condition of the existing conveyance system and to identify any repairs that would be deemed necessary prior to, or conjunction with, the city installing a publicly owned lift station and forcemain that would discharge the neighborhood’s wastewater to the city’s sanitary sewer collection system. Hyperion Consulting, LLC completed a review of the existing condition of the manholes in the collection system in December 2021. Hydro‐Vac, Inc. cleaned and televised the existing sanitary sewer collection system in February and March 2022. This work included televising of 58 of the 65 services a distance of 25‐feet from the main towards each home. Summary of Findings and Recommendations: Below is a summary of the findings and recommendations as it relates to the condition assessment for the Tapestry at Charlotte’s Grove private sanitary sewer collection system. These findings and recommendations have been made by the city engineering department after reviewing the condition assessments and inspection reports completed by Hyperion Consulting and Hydro‐Vac. 1. Conveyance System Repairs Required for Neighborhood Connection to Pubic Sanitary Sewer. The following repairs to the private sanitary sewer collection system are strongly recommend before the city accepts the discharge of the neighborhood wastewater to the public sanitary sewer system: 1. Manhole 5 – Repair leaking barrel joint. 2. Manhole 18 – Remove slipped gasket and seal the joint. The above listed repairs have been incorporated into the project plans and specifications for the lift station and force main improvement project to ensure completion of the repairs as part of the connection to public sewer. FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 2 2. Recommended Conveyance System Repairs Prior to City Assuming Ownership/Maintenance. The following repairs are strongly recommended before the city assumes ownership and maintenance of the private sanitary sewer collection system. It is also recommended that the manhole, main line sewer repairs, and sewer service repairs be completed in conjunction with a future street improvement project in order to make the repairs more cost effective. The findings and recommendations, along with the inspection reports, are provided below and attached for review. Manhole Structures 1. Manhole structures are generally in good condition and are generally consistent with city standards and practices. The manhole numbering in the report is consistent with the record drawings for the development. 2. Manhole repairs as detailed in the attached assessment report dated December 21, 2021 are recommended to be completed in conjunction with a future street improvement project. 3. Remove and replace all rings and castings for all manhole structures. 4. Grout‐in the unused invert sweep at MH‐7. 5. Add offroad structure marker for Manhole 29 (greenspace). 6. Manhole 32 was not reviewed as the lid could not be removed in the field at time of inspection. Sanitary Sewer Pipe System 1. Seven (7) of the 65 individual service stubs must be televised and inspected. These services were not able to be televised due to drop manhole conditions creating equipment access restrictions. The services not televised include 10114, 10118, and 10138 Tapestry Bend; 10095, 10125, 10159, and 9957 Tapestry Road. If a sanitary sewer repair/replacement project is pursued it is recommended these home owners are contacted to request a contractor clean and televise their services from inside their home to the main line. 2. Spot replace service pipe to correct sag at 9906 Tapestry Road; 3. Spot replace main line pipe segment between MH‐1 and MH‐2 to correct pipe deflection. 4. Spot replace main line pipe segment between MH‐7 and MH‐15 to correct pipe sag. 5. Replace all main line pipe between MH‐15 and MH‐16 to correct pipe sag. 6. Spot replace main line pipe segment between MH‐16 and MH‐17 to correct pipe sag and correct standing water at MH‐16. 7. Spot replace service pipe to correct sag at 9918 Tapestry Road. 8. Replace all main line pipe from MH‐34 to MH‐34A to correct existing pipe sag. 9. Replace all main line pipe from MH‐34A to MH‐36, or spot replacement in 3 locations to correct standing water and joint offset. 10. Spot replace service pipe to correct sags/defects at 9929, 9965 and 10011 Tapestry Road. 11. Replace all main line pipe from MH‐31 to MH‐32 to correct existing pipe sag. 12. Spot replace main line pipe segments between MH‐29 and MH‐32 to correct pipe multiple sags. 13. Spot replace main line pipe segment between MH‐28 and MH‐29 to correct 2 pipe sags. 14. Correct standing water at MH‐27. 15. Spot replace service pipe to correct sag at 10079 and 10144 Tapestry Hill. 16. Spot replace main line pipe segment between MH‐10 and MH‐11 to correct pipe sag. 17. Spot replace main line pipe segment between MH‐11 and MH‐12 to correct pipe sag. 18. Spot replace main line pipe segment between MH‐12 and MH‐13 to correct pipe sag. 19. Replace all main line pipe from MH‐13 to MH‐14 to correct multiple sags within existing pipe. 20. Spot replace main line pipe segment between MH‐14 and MH‐15 to correct 2 pipe sags. 3 21. Spot replace main line pipe segment between MH‐9 and MH‐10 to correct pipe sag. 22. Correct standing water at MH‐10. 23. Spot replace main line pipe segment between MH‐8 and MH‐9 to correct pipe sag. 24. Spot replace service pipe to correct sags/defects at 10342, 10353, 10368, 10375, & 10380 Tapestry Bend. 25. Spot replace main line pipe segment between MH‐5 and MH‐6 to correct pipe sag. 26. Spot replace service pipe to correct sags/defects at 9901, 9915, & 9927 Tapestry Grove. Engineering’s review of the cleaning and televising of the existing collection system resulted in recommended replacement or repairs to the system. Examples are provided below and included in the attached report. Pipe Defect: potential rock pressing on pipe due to backfill not using clean sand Multiple sags in the mainline pipe throughout the collection system that could potentially create plugs / cause backups: 4 Joint separation creating a potential pipe failure point: Standing water in manholes: 5 Sags in individual services to homes: Attachments: Tapestry Sanitary Sewer Manhole Assessment (dated December 21, 2021) Hydro‐Vac, Inc. Sanitary Sewer Main Report (received March 14, 2022) Hydro‐Vac, Inc. Sanitary Sewer Service Report (received March 19, 2022) STAFF REPORT DATE: May 17, 2022 REGULAR AGENDA ITEM: 2021 State Performance Measures Data SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: Part of goal 3 established by the council in the 2021-2022 work plan, was to develop metrics and dashboards in order to create a culture of continuous improvement. At the January work session council further discussed this goal and directed staff to have the city participate in the Performance Measurement Program of the Office of the State Auditor (OSA). This program began in 2010 for cities and counties to report on at least 10 performance measures annually as a way to aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties and cities in providing services and measure residents' opinions of those services. While the program is voluntary, if the city wanted to participate it would require passing a resolution by July 1 each year and reporting on at least 10 performance measures. ISSUE BEFORE COUNCIL: Should the Council approve the resolution submitting our 2021 performance measures to the OSA? PROPOSAL: Included in your packet is a resolution authorizing participation in the program and reporting on the results of 20 measures. You will notice many of the measures we included were citizen feedback from the 2021 resident survey. We had 52 responses to the survey that ran from January 13, 2022 to February 6, 2022. In October of 2020, law enforcement agencies were required to transition from UCR/Part I-Part II Crimes to the National Incident Based Reporting System (NIBRS). The federal government mandated this change. Therefore; there is no longer Part I/II Crimes – these are broken into Group A/B Crimes. A detailed listing of these crimes is included in the packet but only the summary will be reported to the state. Washington County Sheriff’s Office was not able to provide the clearance rates for these crimes. FISCAL IMPACT: As an added benefit for participating in the program, the city will receive $0.14 per capita up to $25,000. Our population at the time of the 2020 census was 11,335 so that would equate to $1,586.90. OPTIONS: 1) Approve the resolution authorizing participation in the state performance measures program and submit data for 2021. 2) Amend and then approve the resolution authorizing participation in the state performance measure program and submit data for 2021 3) Do not approve a resolution to participate in the state performance measures program RECOMMENDATION: Motion to Approve Resolution No 2022-051, Authorizing Participation in the State Performance Measurement Program and Reporting Results for 2021.” ATTACHMENTS: • Resolution No 2022-051 • Group A and B Crimes data CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2022-051 RESOLUTION AUTHORIZING PARTICIPATION IN THE STATE PERFORMANCE MEASUREMENT PROGRAM AND REPORTING RESULTS FOR 2021 WHEREAS, In 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and WHEREAS, The Council on Local Results and Innovation developed a standard set of performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties in providing services and measure residents’ opinion of those services; and WHEREAS, Benefits to the City of Lake Elmo are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and WHEREAS, Any city/county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, The City Council of Lake Elmo has adopted and implemented at least10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and NOW THEREFORE LET IT BE RESOLVED THAT, The City Council of Lake Elmo will report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city’s/county’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, The City Council of Lake Elmo will submit to the Office of the State Auditor the actual results of the performance measures adopted by the county/city. Dated: May 17, 2022. Charles Cadenhead, Mayor ATTEST: Julie Johnson, City Clerk (SEAL) GROUP A & B CRIME REPORT WASHINGTON COUNTY SHERIFFS OFFICE 15015 62nd St N STILLWATER, MN 55082 651-430-7600 v1.0 10/21 DATE 04/04/2022TIME 12:49:59 PAGE 1 OF 2 01/01/2021 - 12/31/2021 CODE COUNTS GROUP A 409 Arson 2 Arson (#200) 2 Assault Offenses 40 Aggravated Assault (#13A) 8 Intimidation (#13C) 12 Simple Assault (#13B) 20 Burglary/Breaking & Entering 25 Burglary/Breaking and Entering (#220) 25 Counterfeiting/Forgery 6 Counterfeiting/Forgery (#250) 6 Destruction/Damage/Vandalism of Property 39 Destruction/Damage/Vandalism of Property (#290) 39 Drug/Narcotic Offense 56 Drug Equipment Violations (#35B) 19 Drug/Narcotic Violations (#35A) 37 Fraud Offenses 42 Credit Card/Automated Teller Machine Fraud (#26B) 14 False Pretenses/Swindle/Confidence Game (#26A) 5 Identity Theft (#26F) 13 Welfare Fraud (#26D) 8 Wire Fraud (#26E) 2 Larceny/Theft Offenses 155 All Other Larceny (#23H) 61 Shoplifting (#23C) 4 Theft From Building (#23D) 13 Theft From Motor Vehicle (#23F) 47 Theft of Motor Vehicle Parts or Accessories (#23G) 30 GROUP A & B CRIME REPORT WASHINGTON COUNTY SHERIFFS OFFICE 15015 62nd St N STILLWATER, MN 55082 651-430-7600 v1.0 10/21 DATE 04/04/2022TIME 12:49:59 PAGE 2 OF 2 Motor Vehicle Theft 17 Motor Vehicle Theft (#240) 17 Pornography/Obscene Material 2 Pornography/Obscene Material (#370) 2 Robbery 2 Robbery (#120) 2 Sex Offenses 10 Forcible Fondling (#11D) 6 Forcible Rape (#11A) 3 Forcible Sodomy (#11B) 1 Stolen Property Offenses 9 Stolen Property Offenses (#280) 9 Weapon Law Violations 4 Weapon Law Violations (#520) 4 GROUP B 256 All Other Offenses 125 All Other Offenses (#90Z) 125 Disorderly Conduct 9 Disorderly Conduct (#90C) 9 Driving Under the Influence 102 Driving Under the Influence (#90D) 102 Family Offenses, Nonviolent 6 Family Offenses, Nonviolent (#90F) 6 Liquor Law Violations 12 Liquor Law Violations (#90G) 12 Trespass of Real Property 2 Trespass of Real Property (#90J) 2 TOTAL OFFENSES 665 3880 Laverne Avenue North • Suite 100 • Lake Elmo • Minnesota 55042 Phone: (651) 747-3900 • Fax: (651) 747-3901 • www.lakeelmo.org City of Lake Elmo Performance Measure Results-2021 The City of Lake Elmo has chosen to participate in a standard measure program through the State of Minnesota. The following reports on the most current information obtained regarding at least 10 performance measures selected by the city as approved by the state. General: Rating of the overall quality of services provided by your city: Excellent 17% (9) Good 60% (31) Fair 19% (10) Poor 4% (2) Percent change in the taxable property market value: 5.71% Citizens’ rating of the overall appearance of the city: Excellent 15% (8) Good 56% (29) Fair 19% (10) Poor 10% (5) Bond Rating: Aa1 Citizens’ rating of the quality of city recreational programs and facilities: Excellent 8% (4) Good 37% (19) Fair 44% (23) Poor 12% (6) Police Services: Group A and B Crime Rates: 409 and 256 Citizens’ rating of safety in their community: Very Safe 35% (18) Somewhat Safe 37% (19) Neither Safe nor Unsafe 21% (11) Somewhat Safe 6% (3) Very Unsafe 2% (1) Fire: Insurance Industry Rating of Fire Services: 5 Average Fire Response Time: 9 minutes 21 seconds Fire Calls per 1,000 population: 2.03 Citizens’ rating of the quality of fire protection services: Excellent 50% (26) Good 38% (20) Fair 10% (5) Poor 2% (1) Streets: Average city street pavement condition rating: 79/100 Expenditures for road rehabilitation per paved lane mile rehabilitated (jurisdictional roads only): $599,745 Percentage of all jurisdiction lane miles rehabilitated in the year: 9.2% Citizens’ rating of the road conditions in their city: Good Condition 31% (16) Mostly Good Condition 40% (21) Neither Good nor Bad Condition 17% (9) Mostly Bad Condition 12% (6) Very Bad Condition 0% (0) Average hours to complete road system during snow event:6.5 Citizens rating of the quality of snowplowing on city streets: Excellent 40% (21) Good 44% (23) Fair 13% (7) Poor 2% (1) Water: Citizens’ rating of the dependability and quality of the city water supply: Excellent 21% (11) Good 40% (21) Fair 23% (12) Poor 15% (8) Operating costs per 1,000,000 gallons of water pumped: $1,712.21 Sewer: Citizens’ rating of the dependability and quality of the city sanitary sewer service: Excellent 29% (15) Good 46% (24) Fair 19% (10) Poor 6% (3) Number of sewer blockages on city system per 1,000 connections: 0