HomeMy WebLinkAbout#13 - CSAH 15 & 30th St. Pay Request 1 STAFF REPORT
DATE: August 16, 2022
CONSENT
AGENDA ITEM: Approve Payment No. 1 for the County State Aid Highway (CSAH) 15 (Manning Avenue) and 30th Street Intersection Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistance City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Payment No. 1 for the County State Aid Highway (CSAH) 15 (Manning Avenue) and 30th Street Intersection Improvements (Project)? BACKGROUND: Washington County is leading a project to install a steel galvanized pole traffic signal at the intersection of County State Aid Highway 15 (Manning Avenue) and 30th Street North to improve intersection traffic operations. In addition to the traffic signal, the improvements include the construction of dedicated left and right turn lanes along both the west leg (located in Lake Elmo) and east leg (located in Baytown and West Lakeland Townships) of 30th Street North.
On May 17, 2022 the City Council entered into Cooperative Agreement 14787 with Washington County for the cost share in the Project. The County received contractor bids on June 28, 2022 and awarded a contract on July 26, 2022. The City of Lake Elmo approved concurrence with the County to award the
contract on July 5, 2022. Following the bid opening, Washington County updated the Post Bid Estimate of Project Cost using the contractor’s actual unit pricing from the bid tabulation. The post bid estimated cost share for Lake Elmo is $726,917 vs. a pre-bid estimated amount of $496,570. Because the Cooperative Cost
Share Agreement is based on estimated quantities, the actual cost share is determined once the Project is complete and the final quantities and costs are known. The City’s share of the costs, as assigned by the County, include 100% of the street and storm sewer costs located in City right-of-way for 30th Street North, and 25% of the traffic signal costs. PROPOSAL DETAILS/ANALYSIS: In accordance with the approved Cooperative Agreement for the
Project, Washington County has submitted the initial invoice for the City’s cost share. The amount invoiced reflects 10% of the City’s share of the total estimated project costs. The amount due is $72,691.70. The invoice has been reviewed and approval of the invoice is recommended as presented.
FISCAL IMPACT: No additional fiscal impact. Payment is proposed in accordance with Cooperative Agreement No. 14787 with Washington County. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent
agenda, Pay Request #1 for the Project. If removed from the consent agenda, the recommended motion for this action is as follows:
“Move to approve Pay Request #1 to Washington County, in accordance with Cooperative Agreement
No. 14787, in the amount of $72,691.70, for the County State Aid Highway (CSAH) 15 (Manning Avenue) and 30th Street Intersection Improvements.” ATTACHMENTS:
1. Washington County Project Invoice per Cooperative Agreement No. 14787.
Invoice
Invoice Number:204890
Account Number:20498
Due Date 7/27/22
Amount Enclosed: $ ___________
Federal Tax Id:41-6005919
To: CITY OF LAKE ELMO
3880 LAVERNE AVE N
LAKE ELMO MN 55042
Please return top portion with payment. Thank You.
Invoice
Date Number Type Due Date Remark Amount
7/27/22 204890 Invoice 7/27/22 CSA 15 & 30th St. Intersection $72,691.70
7/27/22 Initial Invoice Coop Agr 14787
I declare under the penalties of law that this account claim or demand, is just and correct
and no part of it has been paid.
Please make check payable to Washington County and mail to the address above.
Invoice Total $72,691.70
Sales Tax
Balance Due $72,691.70
CSAH 15 & 30th St IntersectionCity of Lake ElmoCounty/City Cooperative Agreement #14787Initial Billing7/27/2022Estimated Cost Share (Post Bid) Initial Invoice 10% Previously PaidCurrent Amount Due Construction517,944.00$ 51,794.40$ ‐$ 51,794.40$ Design Engineering128,011.00$ 12,801.10$ ‐$ 12,801.10$ Construction Engineering/Contract Administration39,512.00$ 3,951.20$ ‐$ 3,951.20$ County Furnished Material41,450.00$ 4,145.00$ ‐$ 4,145.00$ Total Costs 726,917.00$ 72,691.70$ ‐$ 72,691.70$