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Home My WebLink About#08 - 2023 Street & Utilities Feasibility Report STAFF REPORT DATE: September 6, 2022 REGULAR AGENDA ITEM: Authorize Preparation of Feasibility Report for the 2023 Street Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council authorize the preparation of a feasibility report for the 2023 Street Improvements? BACKGROUND: In conjunction with the City’s Annual Street Maintenance Program, the city has implemented and maintains a five (5) year street Capital Improvement Program which provides long-term planning and management of street and transportation infrastructure throughout the city. The CIP Program consists of a 5-year overview of scheduled capital street projects to address the City’s goals for maintaining public street infrastructure to an acceptable level of service. The 5-year horizon of the CIP provides the city with an opportunity to evaluate project priorities annually and to adjust the timing, scope, and cost of projects as new information becomes available. Streets that have exceeded their life expectancy and can no longer be effectively maintained are programed for reconstruction in the city’s CIP. PROPOSAL DETAILS/ANALYSIS: The public streets located in the Fields of St. Croix 2nd Addition and the Tana Ridge subdivision have been identified for improvement in the year 2023 consisting of approximately 12,250 feet (2.32 miles) of public streets. The project will include street and drainage improvements along the public right-of-way, including storm sewer replacement or additions as deemed needed for the project. No additional utility work will be investigated as both subdivisions are currently served by city water and both reside outside of the MUSA boundaries and are therefore served by private community wastewater treatment systems. In order to initiate the improvement, the council must authorize the preparation of a feasibility report as required by the statutory process for public improvements that are specially assessed. The feasibility report will advise on the scope of recommended improvements; provide estimated project costs; identify easement and right-of-way, permits and other requirements of other local agencies needed to implement the improvements; recommend whether the improvements should be best made as proposed or in connection with some other improvement; and advise if the improvements are necessary, cost effective, and feasible. The report will also provide a proposed preliminary assessment roll for each of the benefitting properties based upon the City’s Special Assessment Policy for Local Improvements. A project schedule for the 2023 Street Improvements is attached and outlines the implementation timeframe necessary to address public involvement, acquire field survey prior to winter snowfall, identify and obtain project related easements, complete the detailed design, and to receive contractor bids to ready the improvements for construction in 2023. FISCAL IMPACT: $14,800. If authorized, FOCUS Engineering Inc., will prepare a feasibility report in the not to exceed amount of $14,800 for the 2023 Street Improvements. If the improvements are ordered, the report costs will be charged against the project fund and become assessable to the benefitting properties. Should the project not be constructed, the report costs cannot be assessed. RECOMMENDATION: Staff is recommending that the City Council approve a Resolution Ordering Preparation of a Feasibility Report for the 2023 Street Improvements. The recommended motion for this action is as follows: “Move to approve Resolution No. 2022-080, Ordering preparation of a Feasibility Report to be completed by FOCUS Engineering in the not to exceed amount of $14,800 for the 2023 Street Improvements.” ATTACHMENTS: 1. Resolution Ordering Preparation of a Feasibility Report. 2. 2023 Street Improvements – Location Map. 3. 2023 Street Improvements – Project Schedule. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2022-080 A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR THE 2023 STREET IMPROVEMENTS WHEREAS, the City maintains a 5-year revolving Street Capital Improvement Program (Street CIP) to promote the strategic use of limited financial resources while maintaining, developing or replacing the City’s local street network; and WHEREAS, the Street CIP represents the City’s long-range street improvement program that identifies the present and future needs and priorities, and develops a schedule of public improvements to address the most essential improvements first; and WHEREAS, the public streets located in the Fields of St. Croix 2nd Addition and Tana Ridge subdivision have been identified for improvement in the year 2023; and WHEREAS, it is proposed to assess the benefiting properties for all or a portion of the cost of the improvement, pursuant to the City’s Special Assessment Policy and Minnesota Statues, Chapter 429. NOW, THEREFORE, BE IT RESOLVED, That the proposed improvement, called 2023 Street Improvements, be referred to the City Engineer and FOCUS Engineering, to complete a feasibility report in accordance with Minnesota Statues, Chapter 429 for the proposed improvements, and to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should be best made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTH DAY OF SEPTEMBER, 2022. CITY OF LAKE ELMO By: __________________________ (Seal) Charles Cadenhead ATTEST: Mayor ________________________________ Julie Johnson City Clerk 3660th50th34th27th53rd55thJaneLake JaneJamaca57th59thHill 47th31st51st43rd39thDemontreville45th38thStillwater42nd58th30th32ndKimbroHilltop IsleOlson Lak eJulep 44th56thIris37th36th35thLaverneJamleyLily KlondikeUpper 33RdmperialLindenKirkwood33rdDeer PondHytrailHidden BayJerome28thVillageTapestryJasperJonquilWildflowerPrivateKelvin Ironwood HighlandsJaneroKindredIrishPrairieview Jack Pine49thLower 31stMarquessIrvinLilacMonarchLisbon Birch Bark40thLavenderKraftLampertBlazingstarLittle Bluestem Lady SlipperWindbreakSunfish Lake Park InboundInnsdaleMarquess TrailLangly Upper 30thLisbon AvenueIrwinSunflower41st57th StreetUpper 42Nd27th St r e et Cherrywood44th Street41st Street59th StreetHummingbirdJerome Avenue Hill Trail30th Street 33rd Street58th StreetLarkspurDemontreville TrailHummingbordAccess57th Street32ndManningIrish35th34thLilyLilac55thJamaca35th56thStillwater36Lake ElmoLaytonLilac33rdLilyManning Isle57th36thKirkwood53rdLindenManning 50th33rdHighlands59thInnsdale Ironwoo d LindenLindenPrivate28thVillageLilacale31st57th39thKeats55th56th36IsleJulepIrvin55th32ndLaverne37thKelvin ManningLegionIvy34thLaytonLinden36th39thLAKE JANESUNFISH LAKEOLSONLAKELAKE DEMONTREVILLECLEARLAKEREIDPARKVFWPARKLIONS PARKTANA RIDGEPARKTABLYNPARKLAKE JANEHILLS PARKPEBBLEPARKCity of OakdaleWest Lkl dBaytown TownshipCity ofOak ParkHeightsCity of GrantPine SpringsDEMONTREVILLEWILDLIFE PARKDEMONTREVILLEPARKKLEISPARKCARRIAGESTATIONPARKSUNFISH LAKEPARKTownship7HERITAGEVERONICAPONDGOETSCHEL'SPONDEagle PointCreek EstatesLake ElmoHeightsFarms ofWildflowersShoresHuppertAddBeautCrest EstatesFriedrichHghtsKenridge AddPrairie RidgeOffice ParkHeritageFarmMyronEllmanElmo ViewCty AudPlat No. 8Lake Elmo ParkBrookman AddSunfish PondsHamlet OnSunfish LakeParkMeadowsTapestry AtCharlottes' GroveBerschen's ShoresDawcinAcresLakeJaneHighlandsTealPass EstFox FireEstatesMeyer'sPineridgeKrausesAddSpringborn'sGreen AcresArabian HillsJudithMaryManorLake Elmo VistaRolling Hills EstPrairie HamletHiddenMeadowsOf Lake ElmoJesse'sHideawayDiscoverCrossingArvold'sAcresSt. Croix'sSanctuaryTamarackFarm EstCarriageStationTanaRidgeJohn M DayFarm AddThe Fields ofSt. Croix2nd AddThe Fieldsof St. CroixBluestemAt The Fieldsof St. CroixBurrwoodEstBergmannAddDemontrevilleHighlands AddLane's DemontrevilleCountry ClubDemontrevilleHighlands AddOlson Lake AddOace AcresAddLakeJaneHillsLake JaneManor No. 1ThreeLakesFarm AddBordners GarnerFarmettesEaston VillageWildflowerLegacy At NorthstarVillage PreserveST. CROIX SANCTUARY PARKPILOTPARKTH 36 PROJECT SCHEDULE CITY OF LAKE ELMO 2023 STREET IMPROVEMENTS PROJECT NO. 2022.123 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 SEPTEMBER 6, 2022 Council orders preparation of Feasibility Report. OCTOBER 18, 2022 Presentation of Feasibility Report. Council accepts Report and calls for Improvement Hearing. TBD Neighborhood informational meeting. NOVEMBER 15, 2022 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote) and preparation of Plans and Specfications. MARCH 7, 2023 Council approves Plans and Specifications and orders Advertisement for Bids. APRIL 6, 2023 Project Bid Date: Receive contractor bids. APRIL 18, 2023 Council accepts Bids and awards Contract. MAY 29, 2023 Conduct Pre‐Construction Meeting and issue Notice to Proceed.  OCTOBER 6, 2023 Substantial Completion.  NOVEMBER 17, 2023 Final Completion. *Final Assessment Hearing Schedule TBD