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Home My WebLink About#19 - Hamlet Adopt Final Assessment Roll STAFF REPORT DATE: September 20, 2022 CONSENT AGENDA ITEM: Adopt Final Assessment Roll for Sanitary Sewer Improvements for the Hamlet on Sunfish Lake 2020 Project and 2021 Project SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Sarah Sonsalla, City Attorney Marty Powers, Public Works Director Chad Isakson, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council adopt the final assessment roll for Sanitary Sewer Improvements for the Hamlet on Sunfish Lake 2020 Project (Sanitary Sewer System Connection to Public Sewer) and 2021 Project (Sanitary Sewer Collection System Repairs/Replacement)? BACKGROUND: On February 16, 2021, the City Council approved Resolution 2021-019 declaring the costs to be assessed and ordering the preparation of the proposed assessment for the public sanitary sewer improvements for the Hamlet on Sunfish Lake 2020 Project and 2021 Project. This action was approved after receiving signed petition and waiver agreements from all benefited property owners in the Subdivision whereby they agreed to be assessed for the 2020 Project Difference in an amount up to $2,640, and they agreed to be assessed for the 2021 Project in an amount up to $15,200. The resolution further directs staff to prepare a resolution for the council to adopt the proposed assessment at a subsequent meeting. PROPOSAL DETAILS/ANALYSIS: The 2020 Project and 2021 Project have both been completed and the final project costs are known. Staff has attached a Final Assessment Roll proposing a total sanitary sewer assessment for each property in the subdivision in the amount of $14,205. The Final Assessment Roll must be certified to the County Auditor by November 30, 2022. The proposed final assessment amounts have been calculated in accordance with the City’s Special Assessment Policy which includes assessing 100% of the total project costs to the benefitting properties. FISCAL IMPACT: 2020 PROJECT 2021 PROJECT REPORT FINAL FINAL ESTIMATE Total Project Costs $547,459 $680,895 $775,000 Total Payments Made to Date $489,500 $0 NA City Sewer Oversize Costs NA $155,000 $155,000 Amount to be Assessed $57,959 $525,895 $620,000 Number of Benefiting Properties 41 41 41 Unit Assessment $1,420 $12,830 $15,200 The assessments are proposed to be levied over a 20-year period. Assessments will be charged an interest rate of 4.05%. RECOMMENDATION: Staff is recommending that the City Council approve a resolution adopting the Final Assessment Roll for Sanitary Sewer Improvements for Hamlet on Sunfish Lake Project 2020 and Project 2021. The suggested motion, if removed from the consent agenda, to approve this action is as follows: “Move to approve Resolution No. 2022-086 Adopting the Final Assessment Roll for the Sanitary Sewer Improvement Projects for Hamlet on Sunfish Lake, Project 2020 and Project 2021.” ATTACHMENTS: 1. Resolution Adopting the Final Assessment Roll. 2. Final Assessment Roll. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2022-086 A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL FOR THE HAMLET ON SUNFISH LAKE PUBLIC SANITARY SEWER IMPROVEMENT PROJECTS WHEREAS, in 2020, the City of Lake Elmo (the “City”) completed the first phase of a public improvement project in the Hamlet of Sunfish Lake development (the “Subdivision”) to connect the Subdivision’s private sanitary sewer collection system to the City’s sanitary sewer system and decommission the Subdivision’s homeowner’s association wastewater treatment system (the “2020 Project”); and WHEREAS, the Sunfish Lake Homeowners’ Association (the “HOA”) paid the City for the 2020 Project’s estimated costs in the amount of $489,500; and WHEREAS, it was later determined by the City that the actual costs for the 2020 Project was $597,623, which is a difference of $108,123 (the “2020 Project Difference”); and WHEREAS, the City agreed to defer payment of the 2020 Project Difference by the HOA to 2021 provided that all of the benefited properties in the Subdivision signed a petition and waiver agreement agreeing to the assessment amount, so that in the event that the HOA did not pay the 2020 Project Difference in 2021, the City will be able to collect it through assessments; and WHEREAS, the second phase of the project consists of improvements and replacement and repair to the HOA’s sanitary sewer collection system with said work being completed in 2021 (the “2021 Project”); and WHEREAS, the HOA has requested on behalf of the property owners in the Subdivision that the 2020 Project Difference and the 2021 Project costs be assessed by the City instead of the HOA paying these costs; and WHEREAS, the City had agreed to consider this request, provided that all of the benefited properties in the Subdivision sign a petition and waiver agreement agreeing to the assessment amounts for both 2020 and 2021; and WHEREAS, the City has received signed petition and waiver agreements from all benefited property owners in the Subdivision whereby they agreed to be assessed for the 2020 Project Difference in an amount up to $2,640, and they agreed to be assessed for the 2021 Project in an amount up to $15,200; and WHEREAS, on February 16, 2021, the City Council passed Resolution 2021-019 declaring costs to be assessed and ordering the preparation of proposed assessments for the Projects; and WHEREAS, the final project costs have been determined and the actual amount to be assessed for the 2020 Project Difference will be $1,420, and the actual amount to be assessed for the 2021 Project will be $12,830, for a total sanitary sewer assessment amount of $14,250 per property. NOW, THEREFORE, BE IT RESOLVED, 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over 20 years, the first of the installments to be payable on or before the first Monday in January, 2023 and shall bear interest at the rate of 4.05 percent per annum from the adoption date of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2022. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to the certification of the assessment to the county auditor, pay the whole of the assessment on such property, with the interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTIETH DAY OF SEPTEMBER, 2022. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk CITY OF LAKE ELMO HAMLET ON SUNFISH LAKE STREET AND UTILITY IMPROVEMENTS PROJECT NO. 2019.125 Feasibility Report Estimate of Cost Post Bid Estimate of Cost FINAL PROJECT Estimate of Cost Total Project Cost $3,970,600 $4,057,100 $3,822,695 (Repair & Replace Option)$3,815,600 $3,902,100 $3,667,695 Sanitary Sewer (w/ Oversizing)$775,000 $800,000 $680,895 City Oversize Cost Share $155,000 $155,000 $155,000 Sanitary Sewer (Repair & Replace)$620,000 $645,000 $525,895 Assessable Parcels 41 41 41 Assessment Amount $15,200 $15,800 $12,800 Street and Storm Sewer $1,740,000 $1,814,000 $1,747,700 Assessable Cost $522,000 $544,200 $524,310 Assessable Parcels 41 41 41 Assessment Amount $12,800 $13,300 $12,800 Watermain $921,000 $908,500 $859,500 Assessable Cost $921,000 $908,500 $859,500 Assessable Parcels 41 41 41 Assessment Amount $22,500 $22,200 $21,000 Private Water Service Connections $534,600 $534,600 $534,600 CITY OF LAKE ELMO, MN.OCTOBER, 2022HAMLET ON SUNFISH LAKEFINAL ASSESSMENT ROLLSANITARY SEWER IMPROVEMENTSPAGE 1 of 1NO. NAMEPID2020 PROJECT SANITARY SEWER SYSTEM CONNECTION2021 PROJECT SANITARY SEWER REPAIRSTOTAL SANITARY SEWER ASSESSMENT AMOUNT1 NIEDENFUER MICHAEL J & ASHLEY M HOLLENBACK 4276 KINDRED WAY N 4276KINDRED WAY N LAKE ELMO MN 55042 1102921310009 $1,420 $12,830 $14,2502 SULLIVAN MICHAEL & JENNA 4258 KINDRED WAY N 4258 KINDRED WAY N LAKE ELMO MN 55042 1102921310010 $1,420 $12,830 $14,2503 WETTERSTROM WILLIAM R & JUDITH 4236 KINDRED WAY N 4236 KINDRED WAY NLAKE ELMO MN 55042 1102921310011 $1,420 $12,830 $14,2504 GERALD G MARSOLEK & DAWN M MARSOLEK TRS 4212 KINDRED WAY N 33840 S GARCIA AVE #801 PORT ISABEL TX 78578 1102921310012 $1,420 $12,830 $14,2505 ANDERSON THOMAS E & SUSANNA 4192 KINDRED WAY N 4192 KINDRED WAY N LAKE ELMO MN 55042 1102921310013 $1,420 $12,830 $14,2506 HUNEYCUTT SCOTT E & ELAYNE M 4174 KINDRED WAY N 4174 KINDRED WAY N LAKE ELMO MN 55042 1102921340017 $1,420 $12,830 $14,2507 SKEIE MARK W & JANET M 4156 KINDRED WAY N 4156 KINDRED WAY N LAKE ELMO MN 55042 1102921340018 $1,420 $12,830 $14,2508 ROSEMARY A SCHUMACHER TRUST 4138 KINDRED WAY N 4138 KINDRED WAY N LAKE ELMO MN 55042 1102921340019 $1,420 $12,830 $14,2509 SCHLEUSNER JACQUELINE R 4120 KINDRED WAY N 4120 KINDRED WAY N LAKE ELMO MN 55042 1102921340020 $1,420 $12,830 $14,25010 HOWARD E WEGWERTH TRUST 4102 KINDRED WAY N 4102 KINDRED WAY N LAKE ELMO MN 55042 1102921340021 $1,420 $12,830 $14,25011 TENNANT ROBERT H 4076 KINDRED WAY N 4076 KINDRED WAY N LAKE ELMO MN 55042 1102921340022 $1,420 $12,830 $14,25012 MOLINE VERNON Z & BEVERLY J 4044 KINDRED WAY N 4044 KINDRED WAY N LAKE ELMO MN 55042 1102921340023 $1,420 $12,830 $14,25013 RICHARD C STOUT & ANN S STOUT REV TRUSTS 4020 KINDRED WAY N 4020 KINDRED WAY N LAKE ELMO MN 55042 1102921340024 $1,420 $12,830 $14,25014 THOEMKE JAMES & RUBY 4002 KINDRED WAY N 4002 KINDRED WAY N LAKE ELMOMN 55042 1102921340025 $1,420 $12,830 $14,25015 SUPAN CHRIS & ANDREA 3982 KINDRED WAY N 3982 KINDRED WAY N LAKE ELMOMN 55042 1102921340026 $1,420 $12,830 $14,25016 NARUM TIMOTHY N & PAMELA R 3960 KINDRED WAY N 3960 KINDRED WAY N LAKE ELMO MN 55042 1102921340027 $1,420 $12,830 $14,25017 LINDHOLM DOUGLAS A 3936 KINDRED WAY N 3936 KINDRED WAY N LAKE ELMO MN55042 1102921340028 $1,420 $12,830 $14,25018 BURBACH MICHAEL J & ANNE M 3914 KINDRED WAY N 3914 KINDRED WAY N LAKE ELMO MN 55042 1402921210008 $1,420 $12,830 $14,25019 WALLACE FRANCIS J & EMMYLOU M 3890 KINDRED WAY N 3890 KINDRED WAY NLAKE ELMO MN 55042 1402921210009 $1,420 $12,830 $14,25020 HANSON FAMILY TRUST 3862 KINDRED WAY N 15518 CAMINO ESTRDR W SURPRISE AZ 85374 1402921210010 $1,420 $12,830 $14,25021 OLSON DOUGLAS E & ROBERTA J 3834 KINDRED WAY N 3834 KINDRED WAY N LAKE ELMO MN 55042 1402921210011 $1,420 $12,830 $14,25022 COOPER MATTHEW & NINA 3806 KINDRED WAY N 3806 KINDRED WAY N LAKE ELMO MN 55042 1402921210012 $1,420 $12,830 $14,25023 KELLY DENNIS E & JEAN S 4233 KINDRED WAY N 4233 KINDRED WAY N LAKE ELMO MN 55042 1102921310007 $1,420 $12,830 $14,25024 KUMEROW TIMOTHY W 4207 KINDRED WAY N 4207 KINDRED WAY N LAKE ELMO MN 55042 1102921310008 $1,420 $12,830 $14,25025 KINER SCOTT B & MARDELL L 4179 KINDRED WAY N 4179 KINDRED WAY N LAKE ELMO MN 55042 1102921340007 $1,420 $12,830 $14,25026 GRAVEN KRISTA K 4151 KINDRED WAY N 4151 KINDRED WAY N LAKE ELMO MN 55042 1102921340008 $1,420 $12,830 $14,25027 CARTER CHAD J & KRISTI M 4127 KINDRED WAY N 4127 KINDRED WAY N LAKE ELMO MN 55042 1102921340009 $1,420 $12,830 $14,25028 TONREY JAMES K JR & DANA J 4103 KINDRED WAY N 4103 KINDRED WAY N LAKE ELMO MN 55042 1102921340010 $1,420 $12,830 $14,25029 DAHL DAVID W 4075 KINDRED WAY N 4075 KINDRED WAY N LAKE ELMO MN 55042 1102921340011 $1,420 $12,830 $14,25030 GRUNDAHL TANYA A & LEIF S 4037 KINDRED WAY N 4037 KINDRED WAY N LAKE ELMO MN 55042 1102921340012 $1,420 $12,830 $14,25031 MILLER RUSSELL JOHN JR & ANN M 4009 KINDRED WAY N 4009 KINDRED WAY N LAKE ELMO MN 55042 1102921340013 $1,420 $12,830 $14,25032 KIRTZ BRADLEY & AMBER 3981 KINDRED WAY N 3981 KINDRED WAY N LAKE ELMO MN 55042 1102921340014 $1,420 $12,830 $14,25033 JACKELS THOMAS A & PAM E 3947 KINDRED WAY N 3947 KINDRED WAY N LAKE ELMO MN 55042 1102921340015 $1,420 $12,830 $14,25034 LAIER THOMAS D & VALERIE J 3899 KINDRED WAY N 3899 KINDRED WAY N LAKE ELMO MN 55042 1102921340016 $1,420 $12,830 $14,25035 DANNA LOUIS P JR & LEEANN M 3871 KINDRED WAY N 3871 KINDRED WAY N LAKE ELMO MN 55042 1402921210006 $1,420 $12,830 $14,25036 BUSS SCOTT T & STEPHANIE G 3849 KINDRED WAY N 3849 KINDRED WAY N LAKE ELMO MN 55042 1402921210007 $1,420 $12,830 $14,25037 BARWICK CHRISTY M & JOSEPH 3778 KINDRED CT N 3778 KINDRED CT N LAKE ELMO MN 55042 1402921210013 $1,420 $12,830 $14,25038 BESTLER DAVID C & SUSAN L 3756 KINDRED CT N 3756 KINDRED CT N LAKE ELMO MN 55042 1402921210014 $1,420 $12,830 $14,25039 LALONDE JOHN R & MALIN V 3736 KINDRED CT N 3736 KINDRED CT N LAKE ELMO MN 55042 1402921210015 $1,420 $12,830 $14,25040 TRS AGR JAN M JACOBSON 3720 KINDRED CT N 3720 KINDRED CT N LAKE ELMOMN 55042 1402921210016 $1,420 $12,830 $14,25041 KAJER RECE & KRISTIN 3704 KINDRED CT N 3704 KINDRED CT N LAKE ELMO MN55042 1402921210017 $1,420 $12,830 $14,250TOTAL $58,220 $526,030 $584,250ADDRESS MAILING ADDRESS