HomeMy WebLinkAbout#20 - Hamlet Change Order and Final Pay Req STAFF REPORT
DATE: September 20, 2022
CONSENT
AGENDA ITEM: Accept Improvements, Approve Compensating Change Order No. 2, and
Approve Pay Request No. 10 (Final) for the Hamlet on Sunfish Lake
Street & Utility Improvements
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer
Mark Scholle, Project Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements, approve Compensating Change Order No. 2 and approve Pay Request No. 10 (Final) for the Hamlet on Sunfish Lake Street & Utility Improvements? BACKGROUND: A-1 Excavating, Inc. was awarded a construction contract on March 16, 2021 to complete the Hamlet on Sunfish Lake Street & Utility Improvements. The contractor has now completed the work in accordance with the contract, plans, and specifications, including all punch list items.
PROPOSAL DETAILS/ANALYSIS: A compensating change order has been prepared and executed for the project to reconcile the estimated and actual quantities installed. With approval of this compensating
change order the contract amount will be adjusted to reflect the actual final project quantities. In addition, A-1 Excavating, Inc., has submitted Partial Pay Request No. 10 (Final) in the amount of $28,848.83. The Project Engineer has prepared a Certificate of Completion indicating that all work is completed, including
all punch list items, and is recommending the acceptance of the improvements and release of final retainage. Project acceptance will initiate the one-year warranty period for the improvements. The one-year warranty will begin on September 20, 2022 and will extend through September 20, 2023. FISCAL IMPACT: None. Final payment is being recommended within the authorized scope and budget for the project. The final construction contract amount of $2,817,463.87 is 2% under the original construction contract amount of $2,876,408.00. The compensating change order will officially decrease the final construction contract amount by $70,614.13.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, accept the improvements, approve Compensating Change Order No. 2 and approve Pay Request No. 10 (Final) for the Hamlet on Sunfish Lake Street & Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to accept the improvements for the Hamlet on Sunfish Lake Street & Utility Improvements,
approve Compensating Change Order No. 2 decreasing the contract amount by $70,614.13, and approve Pay Request No. 10 (Final) to A-1 Excavating, Inc. in the amount of $28,848.83”. ATTACHMENTS:
1. Compensating Change Order No. 2.
2. Partial Pay Estimate No. 10 (Final).
3. Certificate of Completion.
CITY OF LAKE ELMO, MN HAMLET ON SUNFISH LAKE
STREET & UTILITY
IMPROVEMENTS
PROJECT NO. 2019.125
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: SEPTEMBER 20, 2022
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: A-1 EXCAVATING, INC
PROJECT NAME: HAMLET ON SUNFISH LAKE STREET & UTILITY
IMPROVEMENTS
PROJECT NO.: 2019.125
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in accordance
with the Contract dated March 17, 2021. The above-mentioned improvement is hereby declared to
be complete and acceptance of this work is recommended.
DATE OF COMPLETION: SEPTEMBER 20, 2022
Mark Scholle Reg. No. 40483
FOCUS Engineering, Inc.
THE WARRANTY PERIOD BEGINS September 20, 2022 AND ENDS September 20, 2023