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Home My WebLink About#05 - 5th St. Medians STAFF REPORT DATE: 10/4/2022 CONSENT AGENDA ITEM: Award Contracts for the 5th St Median Improvement Project SUBMITTED BY: Marty Powers, Public Works Director REVIEWED BY: Kristina Handt, City Administrator Adam Swanepoel, Assistant Public Works Director ISSUE BEFORE COUNCIL: Should the City Council award a construction contract for the 5th St Median Improvement Project? BACKGROUND: At the August 10th, 2021 Council work shop, direction was given to improve the 9 failing median plantings between Inwood and Keats. Direction included a planting bed at each end of the project which would include Daylily, Sediums and Karl Forester Grass. The rest of the medians will be converted to turf. To help reduce costs, Public Works recently removed all old plants and irrigation drip lines from the medians. We then replaced the mulch with excess black dirt from the city hall project and hydro-seeded the medians. The medians are currently being watered daily by either the fire department’s tanker and/or a contracted truck. PROPOSAL DETAILS/ANALYSIS: Quotes to install irrigation lines and heads in each median and to install a 10’ x 30’planting bed at each end of the project were solicited from five qualified contractors. Three quotes were received with Hoffman And McNamarra submitting the lowest quote of $30,792.00 See attached tabulations for a breakdown of the quotes received. The irrigation and planting bed work is required to be completed by June 1st, 2023 if not completed in 2022 FISCAL IMPACT: The 5th St Median Improvement Project cost will not exceed the $186,350 that was included in the 2022 CIP Budget. Note if the project is not completed in 2022 it will be paid out in 2023 upon completion. RECOMMENDATION: Staff is recommending that the City Council consider, as part of the Consent Agenda, accepting the quotes and awarding a construction contract to Hoffman and McNamarra, in the amount of $30,792.00 for the 5th St Median Improvement Project. If removed from the consent agenda, the recommended motion for this action is as follows: “Move to accept the quotes and award the project to Hoffman and McNamarra in the amount of $30,792.00 for the 5th St Median Improvement Project.” ATTACHMENTS: 1. Tabulation of 5th St Median Quotes. 2. Peterson Companies Quote 3. Mickman Brothers Quote 4. Hoffman and McNamarra 5. Median overview map Tabulation of Bids 2022 5th St Median Improvement Project City of Lake Elmo, Minnesota Bids Received By: Wednesday Sept 28th DESCRIPTION Advanced Irrigation Hoffman & McNamarra Horticulture Services Mickman Brothers Peterson Companies Install irrigation lines and heads in 9 medians no bid $18,000 no bid $63,143.00 $35,181.00 Install two 10' x 30' planting beds no bid $12,792.00 no bid $6,916.43 $10,452.00 TOTAL PRICE $30,792.00 $70,059.43 $45,633.00 8326 WYOMING TRAIL CHISAGO CITY, MN 55013 (P) 651.257.6864 (F) 651.257.3393 PETERSONCOMPANIES.NET An Affirmative Action, Equal Opportunity Employer September 28, 2022 5th St. Median RE: Irrigation & Landscaping Proposal The following is what is included to install irrigation and landscaping for the 5th St. Median project. Anything that is not specifically included is excluded. Irrigation: − Mobilization and management to complete the project − Delivery of all materials to the site − Sleeving under all hard surfaces − Installation of hunter irrigations system − First year winterization and startup of the system Irrigation Total: $35,181.00 Landscaping: − Mobilization and management to complete the project − Delivery of all materials to the site − Traffic and safety cone placement for work in medians − Installation of plant material as shown on the plans − Installation of Premium Hardwood mulch in all planting beds as shown on the plans − 1-year warranty on all plant material Landscaping Total: $10,452.00 Proposal Total: $45,633.00 Proposal Excludes: − Any import/placement of topsoil or planting soil − Any soil removal/amendments − Excludes boring − Permits/testing Clarifications: − Trees and plant material to be determined at time of contract award, due to lack of availability from growers and suppliers. Downsizing and substitutions may be requested. All proposals exclude engineering, surveying/staking, permits, subcontractor bonds, bond fees, specialty insurance and workforce or business inclusion goals unless so indicated. Please feel free to contact me with any questions you may have. We appreciate the opportunity to provide you with this proposal and look forward to working with you on this project. Sincerely, Cole Larson Project Manager 651-257-0366