HomeMy WebLinkAbout#11 - 2022 Streets CO1 & PR 2 STAFF REPORT
DATE: October 18, 2022
CONSENT
AGENDA ITEM: Accept Improvements, Approve Compensating Change Order No. 1, and
Approve Pay Request No. 2 (Final) for the the 2022 Street Maintenance
Project
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer
Mike Rusenovich, Project Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements, approve Compensating
Change Order No. 1 and approve Pay Request No. 2 (Final) for the 2022 Street Maintenance Project?
BACKGROUND: Pearson Bros, Inc. was awarded a construction contract on May 3, 2022 to complete the 2022 Street Maintenance Project. The contractor has now completed the work in accordance with the contract, plans, and specifications, including all punch list items. PROPOSAL DETAILS/ANALYSIS: A compensating change order has been prepared and executed for the project to reconcile the estimated and actual quantities installed. With approval of this compensating change order the contract amount will be adjusted to reflect the actual final project quantities. In addition, Pearson Bros, Inc., has submitted Partial Pay Request No. 2 (Final) in the amount of $652,244.64. The Project Engineer has prepared a Certificate of Completion indicating that all work is completed, including all punch list items, and is recommending the acceptance of the improvements and release of final retainage. Project acceptance will initiate the one-year warranty period for the improvements. The one-year warranty will begin on October 18, 2022 and will extend through October 18, 2023. FISCAL IMPACT: None. Final payment is being recommended within the authorized scope and budget for the project. The final construction contract amount of $738,208.72 is 4% under the original construction contract amount of $769,789.00. The compensating change order will officially decrease the final
construction contract amount by $31,580.28. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
accept the improvements, approve Compensating Change Order No. 1 and approve Pay Request No. 2
(Final) for the 2022 Street Maintenance Project. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to accept the improvements for the 2022 Street Maintenance Project, approve Compensating Change Order No. 1 decreasing the contract amount by $31,580.28, and approve Pay Request No. 2 (Final) to Pearson Bros, Inc. in the amount of $652,244.64”. ATTACHMENTS: 1. Compensating Change Order No. 1.
2. Partial Pay Estimate No. 2 (Final).
3. Certificate of Completion.
CHANGE ORDER NO. 1
2022 STREET MAINTENANCE PROJECT
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2022.108
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT NET CHANGE AMOUNT
1 LBS 88,700.00 $1.37 $121,519.00 66,050.00 $90,488.50 ‐22,650.00 ‐$31,030.50
2 SY 441,000.00 $1.47 $648,270.00 440,626.00 $647,720.22 ‐374.00 ‐$549.78
$769,789.00 $738,208.72 ‐$31,580.28
TOTALS ‐ BASE CONTRACT $769,789.00 $738,208.72 ‐$31,580.28
ITEM DESCRIPTION OF PAY ITEM UNIT
BASE BID
COMPENSATING CHANGE ORDER
NO. 1
CRACK SEALING MATERIAL
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK AND CRS‐2P
EMULSIFIED ASPHALT
CONTRACT TOTAL TO DATE
PARTIAL PAY ESTIMATE NO. 1
2022 STREET MAINTENANCE PROJECT
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2022.108
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LBS 88,700 $1.37 $121,519.00 0 $0.00 66,050 $90,488.50
2 SY 441,000 $1.47 $648,270.00 440,626.00 $647,720.22 440,626.00 $647,720.22
TOTALS ‐ BASE CONTRACT $769,789.00 $647,720.22 $738,208.72
CO1‐1 LS 1 ‐$31,580.28 ‐$31,580.28 0 $0.00 0 $0.00
‐$31,580.28 $0.00 $0.00
TOTALS ‐ REVISED CONTRACT $738,208.72 $647,720.22 $738,208.72
BASE BID
CRACK SEALING MATERIAL
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK AND CRS‐2P EMULSIFIED
ASPHALT
SUBTOTAL ‐ CHANGE ORDER NO. 1
CHANGE ORDER NO. 1
COMPENSATING CHANGE ORDER
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
CITY OF LAKE ELMO, MN 2022 STREET MAINTENANCE PROJECT PROJECT NO. 2022.108
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: OCTOBER 18, 2022
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: PEARSON BROS, INC.
PROJECT NAME: 2022 STREET MAINTENANCE PROJECT
PROJECT NO.: 2022.108
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in
accordance with the Contract dated May 16, 2022. The above-mentioned improvement is hereby
declared to be complete and acceptance of this work is recommended.
DATE OF COMPLETION: October 18, 2022
Michael Rusenovich Reg. No. 58717
FOCUS Engineering, Inc.
THE WARRANTY PERIOD BEGINS October 18, 2022 AND ENDS October 18, 2023