HomeMy WebLinkAbout#17 - OV Phase 7 STAFF REPORT
DATE: November 1, 2022
REGULAR
AGENDA ITEM: Approve Resolution Receiving Feasibility Report, Calling Hearing on Improvement, and Authorizing Preparation of Plans and Specifications for the Old Village Phase 7 Street and Utility Improvements SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the Feasibility Report, call a public hearing to be held at the December 6, 2022 Council meeting, and Authorize the Preparation of Plans and
Specifications for the Old Village Phase 7 Street and Utility Improvements? BACKGROUND: The City of Lake Elmo is extending sanitary sewer to serve the existing properties in
the Old Village MUSA area to replace the use of private on-site sewage treatment systems. The Old Village Capital Improvement projects also include drainage improvements to continue addressing historic flooding issues in the Downtown area, the replacement of aged watermain pipes and reconstructing the public streets
that are disturbed during the work. The Improvements are being constructed in phases and through separate projects. The first six phases were constructed in 2015, 2016, 2017, 2018, 2021 and 2022. The final phase of the Old Village Capital Improvement Plan, Phase 7, is programmed for construction in 2023. On September 6, 2022, the City Council authorized the preparation of a feasibility report to initiate the Project. PROPOSAL DETAILS/ANALYSIS: A Feasibility Report has been prepared to address the improvements programmed for construction in 2023 for the Old Village Phase 7 Street and Utility Improvements. The report serves to identify the necessary improvements, the estimated project costs, and to consider the assessment of a portion of the project costs to properties adjacent to and benefitting from
the improvements. On June 21, 2022 the council authorized engineering services for the preliminary design of the project, including detailed topographic survey and determination of building low floor elevations. The preliminary design work completed by the city’s design consultant have been used in the preparation
of the feasibility report and provides the basis for the recommended improvements and associated estimate of project costs.
The proposed improvements are depicted in the Report (Figure 2) and includes the extension of public
sanitary sewer to serve the existing 24 platted properties located along Legion Avenue North, south of 30th Street (see attached location map). The extension of sanitary sewer service requires the construction of a new sanitary lift station to be located on an existing city owned property, about mid-point along the
roadway. Gravity sewer is then extended both north and south of the lift station to provide a gravity service stub to each property. There are two vacant parcels owned by the adjacent property that could be sold and developed in the future. It is recommended that a service stub be installed to each vacant parcel to accommodate the potential for future service. The lift station pumps the wastewater through a new 4-inch forcemain to be installed along Legion Avenue to discharge to the existing sanitary sewer system located at 30th Street and Legion Avenue. A prepackaged fiberglass lift station unit is proposed to reduce project costs due to the limited number of end users. The sewer service is intended to replace the use of private
individual on‐site sewage treatment systems and the Old Village Remote A 201 Community Wastewater
Treatment System. The city owned 201 system currently serves 9 of the existing 24 properties. The community drain field and private septic systems will need to remain in service during construction, therefore a temporary sanitary sewer main with bypass pumping will need to be installed to maintain service
during the project construction. The transition from septic to public sewer would likely occur in phases.
The proposed improvements include the replacement and relocation of the aged existing 6‐inch watermain along Legion Avenue. Due to the narrow street corridor, the new sanitary sewer main must be installed along the existing centerline of the street with the watermain being relocated to run below the curb and gutter on the west side of the street to maintain the required 10-ft horizontal separation. The existing 6‐inch watermain connection extending from the south end of Legion Avenue and connecting to the adjacent Heritage Farms subdivision will not be replaced. This segment of watermain was installed in 1999 with the Heritage Farms subdivision. It is therefore a much newer watermain than the Legion Avenue watermain, it appears to be in good condition and it is not located beneath a street surface slated for improvement.
The proposed improvements also include the reconstruction of the public streets disturbed by the sanitary sewer and watermain utility installations, consisting of a reconstructed bituminous street with new concrete
curb and gutter (see Report Figure 4). The street segment of Legion Avenue was last paved in 2009 and is in relatively good condition. Reconstruction of the street is required at this time due to the impacts of the utility installations. Legion Avenue will be reconstructed to maintain its existing width of 24-ft. and approximate grade. The report presents two alternatives for the south end turn around area, consisting of the replacement of the existing hammerhead turnaround, or replacement with a new small diameter (30 ft. radius) cul-de-sac (see Report Figure 3). The final design for the cul-de-sac will be dependent upon the
ability to acquire the necessary easements. With the post construction roadway width remaining at 24 ft. the report recommends a post construction “No Parking” signage plan that prohibits parking along one side of the street and along the south end turn cul-de-sac (see Report Figure 5). Stormwater runoff will be routed to a treatment structure with sump manhole and SAFL baffle to promote sediment capture prior to discharge into Legion Pond and to meet Valley Branch Watershed District Rules. New concrete curb and gutter will be installed along both sides of the street, together a new storm sewer system to collect and route stormwater
runoff to the treatment structure.
The Report includes an estimate of total project costs and is further detailed by infrastructure component, including the sanitary sewer extension improvements, watermain improvements, and street and drainage improvements. The estimates include construction costs, engineering, geotechnical investigations, legal, and administration costs directly associated with project implementation. A small allowance is included for potential easement review and acquisition and a 10% contingency is included to address changing market conditions until contractor bids can be received to firm up the construction costs.
The proposed Project improvements would be partially assessed against the benefitting properties
consistent with the city’s Special Assessment Policy and the Old Village Capital Improvement Plan Assessment Policy adopted in 2016, which results in all Old Village benefitting properties sharing equally in the overall Old Village sanitary sewer system costs. Based on the Old Village Capital Improvement Plan
Assessment Policy, the unit assessment for sanitary sewer improvements constructed in 2023 would be $13,100 (after indexing for inflation). There are 22 existing properties that will be provided new sanitary sewer service by the Project (see Report Figure 6). The property at 2749 Legion Avenue is outside the MUSA boundary and cannot gain sewer access without a Comprehensive Plan Amendment. The properties at 2998 and 2995 Legion Avenue are connected to city sewer along 30th Street North as part of the Old Village Phase 2 Improvements. The watermain improvements will not be assessed since all impacted
properties are current water customers.
Street and drainage improvements are assessed at a rate of 30% of the total project costs for residential properties using a unit method. Residential properties are considered to provide an equal demand on street use and are therefore assessed on a per unit basis, including “flag” lots located on private streets. The remaining 70% of the project costs are paid through the city general fund. Residential properties with direct access to the street, vacant lots, and lots with direct access from a private street are included as benefitting properties. Each property is assessed one unit unless the property has the ability to be subdivided using the
current underlying land use and zoning regulations. There are 25 single family residential properties that
directly gain access to Legion Avenue North and 4 additional platted properties, including 2 city owned parcels, for a total of 29 street and drainage improvement assessable properties. This results in a street and drainage improvement unit assessment of $9,800.
The preliminary assessment rolls detailing each benefitting property’s proposed assessment amount are included in the Appendix of the Report. Assessments for sanitary sewer improvements will be levied over a 20-year period, and assessments for street and drainage improvements will be levied over a 15-year period.
All assessments are be charged an interest rate of 1% over the bond rate for the project.
In addition to the recommended improvements, the estimated project costs and the proposed assessments, this report addresses the project schedule, permitting requirements and the easement and right-of-way acquisition needed to implement the improvements. To maintain the proposed project schedule with an anticipated March bid date, it is recommend that the Council authorize the preparation of plans and specifications for the proposed improvements.
FISCAL IMPACT: The estimated total cost for the project is $2,820,000; including $1,368,000 for sanitary sewer improvements, $508,000 for watermain improvements, and $944,000 for street, drainage, and storm sewer improvements. The project funding will consist of $572,400 in special assessments for sanitary sewer service, and street
and drainage improvements; $1,079,800 paid through the Sewer Enterprise Fund; $508,000 paid through the Water Enterprise Fund; and $659,800 paid through the general fund for the City share of the street and drainage improvements.
If authorized, SEH, Inc., together with FOCUS Engineering and a geotechnical engineer will prepare final plans and specifications in a not to exceed amount of $142,000, and a not to exceed geotechnical services
amount of $25,000. If the improvements are ordered, the design costs will be charged against the project fund and become assessable to the benefitting properties once the improvements proceed into construction. Should the project not be constructed, these costs cannot be assessed. RECOMMENDATION: Staff is recommending that the City Council approve a Resolution, receiving the
Feasibility Report, calling a public hearing, and Authorizing the Preparation of Plans and Specifications
for the Old Village Phase 7 Street and Utility Improvements. The recommended motion for this action is
as follows:
“Move to approve Resolution No. 2022-100, receiving the Feasibility Report, Calling a Public Hearing,
and Authorizing the Preparation of Plans and Specifications for the Old Village Phase 7 Street and
Utility Improvements.”
ATTACHMENTS: 1. Resolution Receiving Report and Calling for Hearing on Improvements. 2. Notice of Hearing on Improvement.
3. Preliminary Assessment Roll. 4. Project Location Map. 5. Project Schedule.
Feasibility Report (available for review at City Hall).
CITY OF LAKE ELMO
WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2022-100 A RESOLUTION RECEIVING A FEASIBILITY REPORT FOR THE OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS AND CALLING HEARING ON IMPROVEMENT
WHEREAS, pursuant to City Council authorization, adopted on September 6, 2022, a feasibility report has been prepared by FOCUS Engineering, Inc. for the Old Village Phase 7 Street and Utility Improvements; and WHEREAS, the feasibility report recommends that benefitting properties be assessed all or a portion of the cost of the improvements pursuant to the city’s Special Assessment Policy and Minnesota
Statutes, Chapter 429; and WHEREAS, the feasibility report provides information regarding whether the proposed
improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED, 1. That the City Council will consider the improvements in accordance with the report and the assessments of the abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statues, Chapter 429 at an estimated total project cost of $2,820,000; including $1,368,000 for sanitary sewer improvements, $508,000 for watermain improvements, and $944,000 for street, drainage, and storm sewer improvements. 2. A public hearing shall be held on such proposed improvements on the 6th day of December, 2022 in the council chambers of City Hall, at or approximately after 7:00 P.M. and the clerk shall give
mailed and published notice of such hearing and improvement as required by law. 3. The City Engineer, together with SEH, Inc. are hereby designated as the project engineer and are
directed to prepare Plans and Specifications for the making of such improvement. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIRST DAY OF NOVEMBER, 2022. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal) Mayor ATTEST:
________________________________ Julie Johnson City Clerk
CITY OF LAKE ELMO NOTICE OF HEARING ON IMPROVEMENT
OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing on Tuesday, December 6, 2022, at or approximately after 7:00 PM to consider the
making of the following improvements, pursuant to Minnesota Statutes, Sections 429.011
to 429.111: The extension of public sanitary sewer along Legion Avenue North, south of 30th Street, to replace the use of private individual on‐site sewage treatment systems and
the Old Village Remote A 201 Community Wastewater Treatment System. The
improvements include the replacement and relocation of the existing watermain, and the reconstruction of the public streets disturbed by the utility installations, consisting of a reconstructed bituminous street with new concrete curb and gutter, and new storm sewer system along Legion Avenue North, from 30th Street to the
south end cul-de-sac.
The area proposed to be assessed for these improvements include properties abutting or properties that gain direct driveway access from Legion Avenue North, from 30th Street to the south end cul-de-sac, and properties that receive access to the municipal sanitary
sewer system. The estimated total cost for the project is $2,820,000; including
$1,368,000 for sanitary sewer improvements, $508,000 for watermain improvements, and $944,000 for street, drainage, and storm sewer improvements. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desiring to be heard with reference to the proposed improvements will be heard at this meeting.
DATED: November 1, 2022 BY ORDER OF THE LAKE ELMO CITY COUNCIL
Charles Cadenhead, Mayor
(Published in the Stillwater Gazette on November 4, 2022 and November 11, 2022)
CITY OF LAKE ELMO
NOTICE OF HEARING ON IMPROVEMENT
OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing
on Tuesday, December 6, 2022, at or approximately after 7:00 PM to consider the
making of the following improvements, pursuant to Minnesota Statutes, Sections 429.011
to 429.111:
The extension of public sanitary sewer along Legion Avenue North, south of 30th
Street, to replace the use of private individual on‐site sewage treatment systems and
the Old Village Remote A 201 Community Wastewater Treatment System. The
improvements include the replacement and relocation of the existing watermain,
and the reconstruction of the public streets disturbed by the utility installations,
consisting of a reconstructed bituminous street with new concrete curb and gutter,
and new storm sewer system along Legion Avenue North, from 30th Street to the
south end cul-de-sac.
The area proposed to be assessed for these improvements include properties abutting or
properties that gain direct driveway access from Legion Avenue North, from 30th Street
to the south end cul-de-sac, and properties that receive access to the municipal sanitary
sewer system. The estimated total cost for the project is $2,820,000; including
$1,368,000 for sanitary sewer improvements, $508,000 for watermain improvements, and
$944,000 for street, drainage, and storm sewer improvements. A reasonable estimate of
the impact of the assessment will be available at the hearing. Such persons as desiring to
be heard with reference to the proposed improvements will be heard at this meeting.
DATED: November 1, 2022
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Charles Cadenhead, Mayor
(Published in the Stillwater Gazette on November 4, 2022 and November 11, 2022)
Feet0200400OLD VILLAGE PHASE 7STREET AND UTILITY IMPROVEMENTSPROJECT NO. 2022.119OCTOBER, 2022FIGURE NO. 6ASSESSABLE PROPERTIESLEGION AVENUE NORTHLEGENDASSESSABLE PROPERTY - STREET, DRAINAGE, AND SANITARY SEWER IMPROVEMENTS2971295529392921
2903
2891
2871
24029211200122837
2817
2797
2783
2769
296824029212100152932
2916
289824029212100202866
24029212100222832
2814
2790
2778
2764ASSESSABLE PROPERTY - STREET AND DRAINAGE IMPROVEMENTS29952988
2749
CITY OF LAKE ELMO, MN.OCTOBER 2022OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS(LEGION AVENUE NORTH)PAGE 1 of 1NO. NAMEPIDTOTAL ASSESSMENT AMOUNTSTREET AND DRAINAGE ASSESSMENT AMOUNTSANITARY SEWER ASSESSMENT AMOUNTSAC1 FRIENDT TIMOTHY A ETAL 2749 LEGION AVE N 8058 ENCLAVE CIR WOODBURY MN 55125 2402921130001 $9,800.00 $9,800.002 TOFT RODNEY A & JUDY A 2764 LEGION AVE N 11350 12TH ST N LAKE ELMO MN 55042 2402921210027 $22,900.00 $9,800.00 $13,100.00 13 KUPFERSCHMIDT W ALAN 2769 LEGION AVE N 2769 LEGION AVE N LAKE ELMO MN 55042 2402921120017 $22,900.00 $9,800.00 $13,100.00 14 SEHLOFF ALLEN P 2778 LEGION AVE N 2778 LEGION AVE N LAKE ELMO MN 55042 2402921210026 $22,900.00 $9,800.00 $13,100.00 15 DEZIEL MARK E & MICHELLE R 2783 LEGION AVE N 2783 LEGION AVE N LAKE ELMO MN 55042 2402921120016 $22,900.00 $9,800.00 $13,100.00 16 PROPERTY RESTORATION MANAGEMENT INC 2790 LEGION AVE N 28727 149TH AVE NEW AUBURN WI 54757 2402921210025 $22,900.00 $9,800.00 $13,100.00 17 SHANLEY STEVEN D & ROSALIE 2797 LEGION AVE N 2797 LEGION AVE N LAKE ELMO MN 55042 2402921120015 $22,900.00 $9,800.00 $13,100.00 18 WINKELS BRADLEY J & MOLLY A 2814 LEGION AVE N 2814 LEGION AVE N LAKE ELMO MN 55042 2402921210024 $22,900.00 $9,800.00 $13,100.00 19 ALPERS JEFF 2817 LEGION AVE N 2817 LEGION AVE N LAKE ELMO MN 55042 2402921120014 $22,900.00 $9,800.00 $13,100.00 110 DOUGHERTY LILLY ETAL 2832 LEGION AVE N 2832 LEGION AVE N LAKE ELMO MN55042 2402921210023 $22,900.00 $9,800.00 $13,100.00 111 ADEOSUN SARAH & ADESINA 2837 LEGION AVE N 2837 LEGION AVE N LAKE ELMO MN 55042 2402921120013 $22,900.00 $9,800.00 $13,100.00 112 CITY OF LAKE ELMO 3880 LAVERNE AVE N LAKE ELMO MN 55042 2402921210022 $9,800.00 $9,800.0013 CITY OF LAKE ELMO 3880 LAVERNE AVE N LAKE ELMO MN 55042 2402921120012 $9,800.00 $9,800.0014 FISHER ANGELA 2866 LEGION AVE N 2866 LEGION AVE N LAKE ELMO MN 55042 2402921210021 $22,900.00 $9,800.00 $13,100.00 115 FISHER ANGELA 2866 LEGION AVE N LAKE ELMO MN 55042 2402921210020 $9,800.00 $9,800.0016 SANDERS JOSEPH J 2871 LEGION AVE N 2871 LEGION AVE N LAKE ELMO MN 55042 2402921120011 $22,900.00 $9,800.00 $13,100.00 117 MURRAY WILLIAM R JR 2891 LEGION AVE N 2891 LEGION AVE N LAKE ELMO MN 55042 2402921120010 $22,900.00 $9,800.00 $13,100.00 118 ROBINETTE RONALD JR & KAREN L 2898 LEGION AVE N 2898 LEGION AVE N LAKE ELMO MN 55042 2402921210019 $22,900.00 $9,800.00 $13,100.00 119 HORNING BRIANA J & ERICK P 2903 LEGION AVE N 2903 LEGION AVE N LAKE ELMO MN 55042 2402921120009 $22,900.00 $9,800.00 $13,100.00 120 THOMAS TYAN J & ELLEN H ESCH 2916 LEGION AVE N 2916 LEGION AVE N LAKE ELMO MN 55042 2402921210018 $22,900.00 $9,800.00 $13,100.00 121 GREWE BRADY 2921 LEGION AVE N 2921 LEGION AVE N LAKE ELMO MN 55042 2402921120003 $22,900.00 $9,800.00 $13,100.00 122 OLSON GERALD C & CANDYCE J 2932 LEGION AVE N 2932 LEGION AVE N LAKE ELMO MN 55042 2402921210013 $22,900.00 $9,800.00 $13,100.00 123 JENSEN ANTON H 2939 LEGION AVE N 2939 LEGION AVE N LAKE ELMO MN 55042 2402921120004 $22,900.00 $9,800.00 $13,100.00 124 HUTTS SARAH 2955 LEGION AVE N 2955 LEGION AVE N LAKE ELMO MN 55042 2402921120005 $22,900.00 $9,800.00 $13,100.00 125 SULLIVAN GAIL C 2968 LEGION AVE N 2968 LEGION AVE N LAKE ELMO MN 55042 2402921210014 $22,900.00 $9,800.00 $13,100.00 126 SULLIVAN WILLIAM T & GAIL C 2968 LEGION AVE N LAKE ELMO MN 55042 2402921210015 $9,800.00 $9,800.0027 JARA MICHAEL L & MARIE D 2971 LEGION AVE N 2971 LEGION AVE N LAKE ELMO MN 55042 2402921120001 $22,900.00 $9,800.00 $13,100.00 128 GARNER DONALD J & JERILYN M 2988 LEGION AVE N 2988 LEGION AVE N LAKE ELMO MN 55042 2402921210037 $9,800.00 $9,800.0029 CORCORAN SUSAN D 2995 LEGION AVE N 2995 LEGION AVE N LAKE ELMO MN 55042 2402921120044 $9,800.00 $9,800.00TOTAL $572,400.00 $284,200.00 $288,200.00 22ADDRESS MAILING ADDRESS
CITY OFLAKE ELMO
OLD VILLAGE PHASE 7
LEGEND
PROJECT NO. 2022.119
OLD VILLAGE PHASE 7STREET & UTILITY
OCTOBER, 2022
IMPROVEMENTS
FIGURE NO. 1
LOCATION MAP
MYRON ELLMAN SUBDIVISIONLEGION AVENUE NORTH
OLD VILLAGE PHASE 7
PROJECT SCHEDULE
CITY OF LAKE ELMO
OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS
PROJECT NO. 2022.119
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
JUNE 21, 2022 Council authorizes Topographic Survey and Preliminary Design.
SEPTEMBER 6, 2022 Council authorizes preparation of the Feasibility Report.
NOVEMBER 1, 2022 Presentation of Preliminary Design and Feasibility Report. Council accepts Report
and calls Improvement Hearing. Council Orders the preparation of Plans and
Specifications.
TBD Neighborhood informational meeting.
DECEMBER 6, 2022 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote).
FEBRUARY 21, 2023 Council approves Plans and Specifications and orders Advertisement for Bids.
MARCH 23, 2023 Project Bid Date: Receive contractor bids.
APRIL 4, 2023 Council accepts bids and awards contract.
MAY 15, 2023 Conduct Pre‐Construction Meeting and issue Notice to Proceed.
• OCTOBER 27, 2023 Substantial Completion.
• JUNE 28, 2024 Final Completion.
*Final Assessment Hearing Schedule TBD