The URL can be used to link to this page

Home My WebLink About#03 Landscape Architect InterviewsSTAFF REPORT DATE: November 9, 2022 DISCUSSION AGENDA ITEM: Landscape Architect Interviews TO: Mayor and City Council SUBMITTED BY: Kristina Handt, City Administrator BACKGROUND: On September 6th Council authorized the issuance of a Request for Proposals (RFP) for landscaping architect services. The current agreement with Stantec expires at the end of the year. Proposals were due October 5th and the city received submittals from 7 firms. The Planning Director, Planner and Public Works Director reviewed the proposals and submitted their top two firms to the City Administrator. Collectively, the top firms were determined to be HKGi, Stantec, and WSB. They were invited to interview with the council; each given 20 minutes to present and then allow 10 minutes for follow up questions from the council. ISSUE BEFORE COUNCIL: At the end of the interviews, who would council like to direct staff to bring a contract back for landscape architect services? PROPOSAL DETAILS/ANALYSIS: Copies of proposals are included in your packet. Also in your packet is a scoring sheet to help evaluate the firms. Copies will be brought to the meeting for your use. The scoring sheet was shared with the firms ahead of time so they could prepare their presentation to address the issues. Once interviews are complete, staff will be looking for direction from Council on how to proceed. FISCAL IMPACT: Fee Schedules are included for each proposer. Most of the work will be reimbursed through developer escrows. Any city projects (i.e. 5th St medians), would be expensed in the planning department contracted services. OPTIONS: Provide direction to staff on how to proceed. ATTACHMENT: • HKGi proposal • Stantec proposal • WSB proposal • Interview Scoring Sheet PROPOSAL FORCONTRACTED LANDSCAPE ARCHITECTURE SERVICESLAKE ELMO, MINNESOTA Prepared by HKGi October 5, 2022 ii Landscape Architecture Services - Proposal CONTENTS 01 FIRM QUALIFICATIONS 2 02 KEY PERSONNEL 4 03 APPROACH 16 04 RELEVANT EXPERIENCE 17 05 FEE SCHEDULE 24 06 OTHER CONSIDERATIONS 25 07 DISCLOSURES & ASSURANCES 26 1 Cover Letter October 5, 2022 Kristina Handt, City Administrator City of Lake Elmo 3800 Laverne Ave. N. Lake Elmo, MN 55042 Dear Ms. Handt and Members of the Review Committee, I am pleased to submit HKGi’s qualifications for consideration to provide the City of Lake Elmo with contracted Landscape Architecture services. HKGi has been providing municipal and other public sector clients with community planning and design services since 1982. Our staff includes eight licensed landscape architects and four designers with degrees in landscape architecture. We pride ourselves on providing clients with reliable and responsive service, leveraging our creativity and experience to address each community’s unique character and needs. Our approach emphasizes listening to community members and stakeholders and using the design process to address their concerns and desires. For this particular project, our firm’s qualifications are enhanced by the fact that our staff also includes four certified community planners and an additional three staff members who have training and experience as community planners. Much of the work anticipated under this contract resembles the day-to-day planning services that HKGi provides for multiple municipal clients. Several of our staff planners dedicate 80-90% of their billable time to day-to-day planning services, which involve development application reviews and reports to planning commissions, zoning ordinance reviews and revisions, and other general community planning topics. Our landscape architects frequently provide support for site reviews to ensure that proposed developments are in compliance with municipal development codes. Our staff understand the sensitive nature of these reviews, both from a timeliness standpoint and from a client service standpoint, and are well- prepared to provide these services to the City of Lake Elmo. As you will see in this proposal and from speaking with current and past clients, HKGi also brings substantial experience and skill in a variety of community design topics. From park, trail and streetscape design to construction administration services, HKGi delivers reliable, high-quality client services. If you have questions about our qualifications, please don’t hesitate to contact me at the contact information listed below. We appreciate the opportunity to be considered to provide these services, and we look forward to speaking with you soon. Sincerely, Paul Paige, PLA | President Principal in Charge 612-940-5285 paul@hkgi.com Planning Landscape Architecture Urban Design STAFFING 4 Certified Planners 8 Licensed Landscape Architects 7 Planners/Urban Designers 1 Communications Staff 612.338.0800 www.hkgi.com 800 Washington Ave. N. Suite 103 Minneapolis, MN 55401 COLLABORATE LISTEN EXPLORE CREATE 2 Landscape Architecture Services - Proposal HKGi HKGi was established in 1982 to provide community- based planning and landscape architecture services to clients throughout the Upper Midwest. Our objective is to help clients build great places for people to live, work, and play. We achieve this objective by using a community-based approach that emphasizes listening to the ideas, needs, concerns and desires of community stakeholders, and then using that input as the foundation for our planning and design work. Regardless of whether we are developing a park master plan, a set of streetscape improvements, or conducting development application reviews, our planning and design process emphasizes collaboration, clear and timely communication, listening to the community, and providing sound advice and guidance on community development issues to our public sector clients. Other City Landscape Architecture Clients HKGi currently provides on-going planning and landscape architectural review services in varying capacities for the cities of Greenfield, Kasson, Lindström, Marine on St. Croix, Mound, St. Francis and Richmond. For these clients, our services typically include coordinating with staff, reviewing applications for completeness, maintaining statutory review schedules, reviewing plans, preparing staff reports, FIRM QUALIFICATIONS drafting resolutions or ordinances, coordinating with legal on development agreements or maintenance agreements, providing constructive feedback to applicants (both seasoned developer/designers as well as do-it-yourself applicants) and presenting materials to advisory boards and elected officials. In some cases, this work includes on-site inspection and construction administration to ensure landscape or grading installation is done according to approved plans. For these communities, our landscape architects and planning staff also provide project specific work including: » Area master planning or redevelopment studies » Detailed or specialized zoning districts or strategies (such as shorelands ordinance or landscape ordinances) » CIP planning and asset management » Comprehensive planning » Park system planning » Park and trail master planning, design and construction documentation and administration » Streetscape design and construction You will find that our team of landscape architects and planners have both breadth and depth of experience in community development, planning, and design. With this well-rounded array of experience, our staff not only reviews plans for conformance but also helps shape plans that benefit both the applicant and community. 3 Firm Qualifications In addition, we have provided services on an interim basis (during staff transitions, temporary leave, or periods of excessive project demands) for a number of clients including Carver, Richfield, Stillwater, and St. Louis Park. Familiarity with City of Lake Elmo HKGi’s experience working in the City of Lake Elmo includes conducting a development master plan study in Section 16 between 38th Street North and Stillwater Boulevard North east of Ideal Avenue North. This study was conducted in collaboration with FOCUS Engineering for the City of Lake Elmo and was completed in May, 2020. HKGi also served as a subconsultant to Leo Daly for a Municipal Facility Site Study. This study was conducted for the City of Lake Elmo, and HKGi’s involvement in that project concluded in May, 2022. In addition to these two projects, HKGi was the lead author of the MOVE: Bicycle-Pedestrian Plan for Washington County. This project included an inventory of bicycle-pedestrian facilities throughout the county, including in Lake Elmo, and also identified potential improvements to Washington County’s bicycle and pedestrian infrastructure. This project included engagement with county residents and municipal staff from cities within Washington County. Client Service HKGi’s approach emphasizes responsive client service, which means that our professionals are proactive in communicating with City staff and providing timely responses that meet client deadlines and expectations. Timeliness is particularly important when providing development application review services as legal statutes require review and response within a proscribed amount of time. HKGi’s planners and landscape architects are accustomed to executing development application reviews according to both state and municipal requirements and guidelines and assign these reviews the highest priority. HKGi’s community-based approach also means that the firm’s objective is to develop plans and designs that take their direction from the client and local stakeholders. We use the community’s values, needs, and desires as the foundation for our work. We leverage our technical skills and knowledge to produce strategies, plans, and designs that are appropriate for the community and will help them achieve their long-term goals and vision. For development application review services, it is HKGi’s objective to provide clients with sound community planning and design advisory services. This charge means that we provide the City with professional guidance according to planning and design best practices and in adherence to legal and ethical guidance and practices. Our role is to provide information and guidance so local leaders can make well-informed decisions about development occurring in their communities. Ethics and Conflicts of Interest As a consultant firm that works for both public and private sector clients, potential conflicts of interest can occasionally present themselves. HKGi is not currently conducting work for any private sector clients in Lake Elmo and the firm currently has no potential conflicts of interest that would impact the firm’s ability to conduct development application reviews for the City of Lake Elmo. Should a potential conflict of interest arise, however, an HKGi Principal would notify the appropriate City staff member or members and engage them in a discussion regarding the appropriate course of action. HKGi takes ethics and conflicts of interest seriously. As consultants to public sector clients, maintaining the trust of both our clients and the public is paramount. Therefore, we stress open communication and transparency to ensure that we avoid any conflicts of interest that might negatively impact our public sector clients’ or the public’s faith in our ability to act in their best interests. 4 Landscape Architecture Services - Proposal KEY PERSONNEL Key Personnel HKGi offers a multi-disciplinary team of landscape architects and planners who will be available to conduct work under this contract. While the City of Lake Elmo is seeking licensed landscape architects for work under this contract, HKGi will also make planners available to provide advice and guidance as needed, particularly for development application review services. As indicated previously in this proposal, HKGi provides similar services for several metropolitan-area communities and our planning team has decades’ worth of experience responding to development applications on behalf of municipalities. The HKGi team members available for work related to this contract are listed below, along with their current availability for the first six months of this contract. Resumes for these staff members begin on page 6. Paul Paige, PLA, is President of HKGi and will administer this contract. He will serve as the initial point of contact for this proposal and for work conducted under this contract. He will be responsible for assigning projects to HKGi staff members whose skill set and experience best fit the needs of the project. Paul will also provide quality control services for landscape architecture-related review and design services, as needed. He could potentially serve as Project Manager for park, trail, site, or streetscape design projects if needed. Availability - 40% Bryan Harjes, PLA, Vice President, will provide quality control services as appropriate, and he will be available to provide project management and landscape architecture leadership for park, streetscape, and site design projects as well as for assignments related to design guidelines or other community design topics. Availability - 40% Gabrielle Grinde, PLA, Vice President, will provide quality control services as appropriate. She will also be available to provide project management and landscape architecture leadership for park, trail, and site design projects. Availability - 60% Brad Scheib, AICP, Vice President, will provide planning oversight and advisory services as needed. He will assist in identifying appropriate planning staff to assist in development application reviews and other planning services whenever they are required for work conducted under this contract. Availability - 30% Sarah Evenson, PLA, will provide landscape architecture services. She has experience conducting development application reviews and has developed planting plans, design guidelines, design documentation, and construction documentation for site improvements. Sarah also brings a background in natural resources planning. Availability - 65% 5 Key Personnel Leadership Team Paul Paige, PLA President Contract Administrator & Project Manager Bryan Harjes, PLA Vice President Project Manager Gabrielle Grinde, PLA Vice President Project Manager Landscape Architecture and Planning Support Brad Scheib, AICP Vice President Development Application Review Sarah Evenson, PLA Landscape Architecture Development Application Review Park, Trail and Site Design Tim Solomonson, PLA Landscape Architecture Development Application Review Park, Trail, Streetscape, Site Design Construction and Bid Services Grace Chryssomallis, PLA Landscape Architecture Development Application Review Park, Trail and Site Design Amy Bower, PLA Landscape Architecture Park, Trail, Streetscape, Site Design Construction and Bid Services Beth Richmond, AICP Planning Development Application Review Grant Writing Support Natalie Brown Planning Development Application Review Grant Writing Support Tim Solomonson, PLA, will provide landscape architecture services to the City. He has experience conducting development application reviews and has developed planting plans, design documentation, and construction documentation for site improvements, trail improvements, and wayfinding signage projects. He has also provided construction administration services on several projects, including cost estimation and bid support. Availability - 40% Grace Chryssomallis, PLA, will provide landscape architecture services for this contract. Grace has experience conducting development application reviews and is available to contribute to design projects as needed. Availability - 60% Amy Bower, PLA, will be available to provide landscape architecture services related to planting plans, cost estimation, site design, construction documentation, bid support, and construction administration. She has more than two decades of experience providing design and construction services to clients throughout the state of Minnesota. Availability - 60% Beth Richmond, AICP, will provide planning services as needed for development application reviews. She provides planning services to several municipal clients and brings strong knowledge of zoning ordinances and other regulatory tools. Availability - 40% Natalie Brown, Certified Planner Candidate, will also provide planning services for development application reviews. Natalie has experience as a municipal planner and brings knowledge and experience working with development codes. Availability - 65% Organizational Chart 6 Landscape Architecture Services - Proposal <Align image to this guide Paul provides design and landscape architecture leadership for many of HKGi’s streetscape and site design projects. He has provided quality control oversight and design guidance on a wide range of projects, with a particular focus on design and construction administration for streetscapes and public plazas, park and trail improvements, site improvements, and other public space design. In addition to his design development and construction documentation development experience, Paul has also played a valuable creative design role in preliminary planning and design phases. His creativity during the concept development phase, combined with his implementation experience, enables the design team to more fully evaluate potential design directions and find the right balance between innovation, feasibility, functionality, and aesthetics. Relevant Project Experience » Veterans Memorial Park | Chaska, MN » Spring Lake Park Improvements and Pickleball Courts | Prior Lake, MN » Prairie Park Improvements and Pickleball Courts | Otsego, MN » Normandale Lake Bandshell | Bloomington, MN » Fire Station #1 Site Design | Burnsville, MN » River’s Edge Commons | Elk River, MN » Downtown Streetscape and Public Space Design | Chaska, MN » Fernbrook Fields Athletic Complex | Maple Grove, MN » Twin Lakes Parkway Design | Roseville, MN » Lake Ann Park Improvements | Chanhassen, MN » Rice Marsh Lake Trail | Chanhassen, MN Paul Paige PLA President 612.940.5285 paul@hkgi.com Years of Experience: 33 Education Bachelor of Landscape Architecture - University of Minnesota Registration Landscape Architect, Minnesota, License No. 23594 Awards2020 MRPA Excellence Award - River’s Edge Commons Expansion - Elk River 2020 MRPA Excellence Award - Fernbrook Athletic Fields Complex - Maple Grove 2017 MN APA Success Stories in Implementation - Downtown Chaska Master Plan and Streetscape 2015 ACEC-MN Excellence in Engineering Honor Award - Buffalo Downtown Commons 2013 MN ASLA Merit Award and 2009 MRPA Award of Excellence - Rivers Edge Commons, Elk River, MN 2003 Mpls AIA Merit Award - Bloomington Civic Plaza 2002 MRPA Award of Excellence - Normandale Lake Bandshell 7 Key Personnel <Align image to this guide Bryan is experienced at providing leadership for a broad range of planning and design projects and his involvement in numerous award-winning projects attests to his expertise and creativity as an urban designer. He emphasizes high quality solutions that fulfill community needs such as enhancing connectivity and promoting sustainability and market and fiscal viability. He brings creativity, an ability to lead and facilitate idea generation, and strong critical thinking skills to his project work. His contributions are particularly effective in public workshop and charrette environments, where his ability to listen to ideas and transform them into drawings enables participants to envision and evaluate potential development scenarios. Relevant Project Experience » Development Concept Planning | Lake Elmo, MN » Municipal Facility Site Study | Lake Elmo, MN » Springbrook Nature Center | Fridley, MN » Oxbow Nature Center | Olmsted County, MN » Holyoke Ave. Streetscape Improvements | Lakeville, MN » Landscape Median Guidelines | Bloomington, MN » Wayfinding and Signage Master Plan and Design | Hutchinson, MN »Vista Pines Neighborhood Park | Inver Grove Heights, MN » Minnehaha Park Refectory Site Plan - Sea Salt | Minneapolis, MN » Columbia Arena Redevelopment Study | Fridley, MN » Little Canada Road Streetscape | Little Canada, MN »Soldier’s Field Memorial Park Master Plan | Rochester, MN Bryan Harjes PLA, LEED AP Vice President 612.252.7124 bryan@hkgi.com Years of Experience: 23 Education Master of Landscape Architecture and Bachelor of Environmental Design, University of Minnesota Registration Landscape Architect, Minnesota, License No. 42954; Michigan License No. 3901001779 Awards 2022 MN APA Success Stories in Implementation Award - Woodbury Urban Village Master Plan 2021 ASLA-MN Honor Award for Planning and Urban Design - Minnehaha Parkway Regional Trail Master Plan 2018 ASLA-MN Merit Award for Planning and Urban Design - St. Louis River Estuary National Water Trail Master Plan - Duluth- Superior 2016 AIA Minneapolis Preservation Award - Minnehaha Park Refectory Renovation, Minneapolis 2015 ACEC-MN Engineering Excellence Honor Award - Buffalo Commons, Buffalo, MN 2014 APA-IA Innovation in Economic Planning and Development Award - Merle Hay Road Gateway Redevelopment Master Plan, Johnston, IA 8 Landscape Architecture Services - Proposal <Align image to this guide Gabrielle’s range of experience includes working with communities on large scale planning efforts as well as small scale site improvements. Comprehensive community park, trail, recreation, and open space planning have been important components of Gabrielle’s work. She has been a key contributor to planning efforts for Dakota County’s innovative greenway network, including the development of design guidelines for the countywide network and master planning for each of the greenways in the system. Gabrielle’s ability to engage with stakeholders is a key element in the success of greenway planning efforts as is her skill at working with community members to develop creative solutions to planning and design challenges. Relevant Project Experience » Park and Recreation System Plan | Maple Grove, MN » Lake Ann Park Improvements | Chanhassen, MN » Countryside Park Site Design | Edina, MN » Greenway Guidebook and Greenway Master Plans | Dakota County, MN »Minnehaha Park Refectory Site Design | Minneapolis, MN » Eckert Blufflands Park Master Plan | St. Croix County, WI » Lumberjack Landing Park Master Plan and Improvements | Stillwater, MN » MOVE: Countywide Bicycle-Pedestrian Plan | Washington County, MN » Parks, Recreation, and Community Education Master Plan | Hutchinson, MN » Park and Recreation System Plan | Otsego, MN » Lakefront Park Master Plan | Prior Lake, MN Gabrielle Grinde ASLA, PLA Vice President 612.252.7141 gabrielle@hkgi.com Years of Experience: 14 EducationMaster of Landscape Architecture, University of Minnesota Bachelor of Arts-Political Science, University of Wisconsin-Madison RegistrationLandscape Architect, Minnesota License No. 50416 Awards 2020 MRPA Award of Excellence - Hutchinson Parks, Recreation and Community Education System Plan 2015 MN APA Planning in Context Award - Moorhead River Corridor Plan 2015 MN APA Innovation in Planning Award - Lanesboro Arts Campus Vision Plan 2015 MNDOT Stewardship Award in Transportation and the Natural Environment - River to River Greenway, Dakota County, MN 2015 ASLA-MN Merit Award for Analysis and Planning - Parks and Recreation Master Plan, Duluth, MN 2015 ACEC-MN Engineering Excellence Honor Award - Downtown Commons Enhancements, Buffalo, MN 9 Key Personnel <Align image to this guide Brad has provided leadership and service for community planning initiatives throughout his career. He has been a leader at HKGi in the innovative use of technology to create community planning solutions, and he has been at the forefront of the firm’s efforts to continually monitor and enhance its approach to leverage new technologies and methods. Brad’s primary project experiences include comprehensive planning, neighborhood redevelopment master planning, transit-oriented development, and regulatory tools. He has also provided general planning services for several communities throughout the state and the metropolitan region, assisting them with development application reviews and zoning ordinance interpretation and revision. Relevant Project Experience » General Planning Services | Greenfield, MN » General Planning Services | St. Francis, MN » General Planning Services | Victoria, MN » Bluff Creek Zoning Overlay District | Chanhassen, MN » Growth Area AUAR | Chanhassen, MN » General Planning Services | Farmington, MN » General Planning Services | St. Louis Park, MN » Development Services/Plan Review | Inver Grove Heights, MN » Northwest Area PUD | Inver Grove Heights, MN » Zoning Ordinance Revisions | Kasson, MN » General Planning Services | Medicine Lake, MN » Zoning Ordinance Update | Moorhead, MN » Zoning Ordinance Updates | Newport, MN Brad Scheib AICP Vice President 612.252.7122 brad@hkgi.com Years of Experience: 28 Education B.S., Community and Regional Planning - Iowa State University Minnesota Real Estate Certificate - Prosource Educational Services Form-Based Codes Institute Certificate of Completion RegistrationAmerican Institute of Certified Planners - Cert. #013665 Awards 2022 IA APA Burnham Award for a Comprehensive Plan, Thrive 2040, Johnston, IA 2019 WI APA Innovation in Planning Award - Comprehensive Plan for the City of New Richmond 2019 MN APA Excellence in Community Engagement Award - 2040 Red Wing Community Plan 2015 MI APA Daniel Burnham Award for a Comprehensive Plan - Comprehensive Plan for the City of Ironwood 2015 MN APA Planning in Context Award - Moorhead River Corridor Master Plan 2015 ACEC-MN Engineering Excellence Grand Award - Designing a City for Zero Discharge; Inver Grove Heights 2010 MN Preservation Award and 2010 MN-ASLA Merit Award for Planning and Research - Red Wing Downtown Action Plan 10 Landscape Architecture Services - Proposal <Align image to this guide Sarah’s background in urban ecology and green infrastructure combines with her strong graphic skill set to make her an essential contributor to landscape planning and site design projects. Her ability to think across scales and understand the complex and interrelated factors that influence a site allows her to express those processes graphically in a way that heightens a concept’s understanding. Sarah’s creativity and understanding of design best practices have enabled her to make critical design contributions on several recent projects. She excels at collaborating with others to generate and explore a variety of potential design directions, and she is able to bring fresh ideas to the process and building off of the ideas that other bring to the discussion. At HKGi, Sarah’s experience spans a variety of public work, including development application reviews, park planning, and site design. Relevant Project Experience » He Mni Can-Barn Bluff Park Master Plan | Red Wing, MN » Oxbow Nature Center Site Design | Olmsted County, MN » Grams Park Concept Plan and Nature Play Area | Sherburne County, MN » Eckert Blufflands Park Master Plan | St. Croix County, WI » Lumberjack Landing Park Master Plan | Stillwater, MN »Byllesby Regional Park Master Plan | Goodhue County, MN » Dakota County Public Library Site Design | South St. Paul, MN » Grant Writing | Dakota County, MN »Thompson County Park Master Plan | Dakota County, MN » Natural Resources Program Plan | Duluth, MN Sarah Evenson PLA Landscape Architect sarah@hkgi.com Years of Experience: 11 EducationMaster of Landscape Architecture and Bachelor of Environmental Design - University of Minnesota Registration Landscape Architect, Minnesota License No. 53008 Awards2021 ASLA Honor Award in Planning and Urban Design, Minnehaha Parkway Regional Trail Master Plan, Minneapolis 2019 MN APA Excellence in Community Engagement Award, 2040 Community Plan, Red Wing 2015 MN APA Excellence in Community Engagement Award, Great River Passage Interpretive Plan, Saint Paul 11 Key Personnel <Align image to this guide Tim is skilled at providing landscape architecture services on site, streetscape, public space, and trail and park design projects. These services include conceptual design, design development, construction documentation, cost estimation, and construction administration. He also has experience conducting development application reviews. Tim also provides planning support for a variety of community planning and urban design initiatives. He provides visualization, GIS mapping, graphic design, and report layout and coordination services for land use and redevelopment plans, comprehensive plans, and park and trail master plans. Tim is a veteran who has worked and interacted with a diverse range of peoples and cultures. His experience and skills enable him to provide support for many of HKGi’s community engagement initiatives. Relevant Project Experience » Gleason Fields Improvements | Maple Grove, MN » Veterans Park Site Design | Chaska, MN » Bassett’s Creek Park Improvements | Minneapolis, MN » Fernbrook Fields Athletic Complex | Maple Grove, MN » Government Center Stillwater Campus | Washington County, MN » Minnehaha Parkway Improvements | Minneapolis, MN » South Valley Park Site Design | Inver Grove Heights, MN » Downtown Square Park | Ironwood, MI » Andrews Park Site Design | Champlin, MN » Rambling River Center Site Plan | Farmington, MN »River to River Greenway Trail Design | Dakota County, MN Tim Solomonson PLA Landscape Architect tim@hkgi.com Years of Experience: 10 Education Master of Urban and Regional Planning, Master of Landscape Architecture, and Bachelor of Environmental Design, University of Minnesota Registration Landscape Architect, Minnesota, License No. 53837 Awards 2018 ASLA-MN Merit Award for Planning and Urban Design - St. Louis River Estuary National Water Trail Master Plan 2017 MN APA Success Stories in Implementation Award - Downtown Master Plan and Streetscape Reconstruction, Chaska, MN 2015 MN APA Planning in Context Award - Red River Corridor Master Plan, Moorhead, MN 12 Landscape Architecture Services - Proposal <Align image to this guide Grace is a licensed landscape architect whose skills and experience include site and planting design, master planning, community engagement, graphic design, visualization, and development application review. She has provided landscape architecture service on several park design and park system planning projects while at HKGi, including projects in Rochester, Hutchinson, St. Francis, and Rice County. Grace is also an active member of ASLA-MN and served as co-chair for WxLA-MN (Womxn in Landscape Architecture). Grace brings an outstanding skill set to her project work including 3D visualization, digital illustration, and hand illustration, all of which enhance the capacity to create compelling visual communications materials for engagement and implementation efforts. She also has experience as a project manager and brings a collaborative spirit to the planning and design process. Relevant Project Experience » Fire Station Site Design | Apple Valley, MN » SHIP Grant Writing | Anoka and Dakota Counties, MN » Downtown Development Review | Chanhassen, MN » Splash Pad Concept Plan | Hutchinson, MN » Park System Plan | Rice County, MN » Soldiers Field Master Plan | Rochester, MN » Park System Plan | St. Francis, MN » Arts, Culture, Education Corridor Study | White Bear Lake, MN » La Grange Park Improvements | Red Wing, MN » High Cliff Trail Connection | E. Central Wisconsin RPC Grace Chryssomallis PLA Landscape Architect grace@hkgi.com Years of Experience: 6 EducationMaster of Landscape Architecture, University of Minnesota Bachelor of Environmental Design, University of Minnesota RegistrationLandscape Architect, Minnesota License No. 59088 Professional Awards 2019 Placemaking Award of Excellence - Visionary Place Award for Stewart Indian School Master Plan, ULI Nevada Personal Accomplishments2015 Student Commencement Speaker, College of Design Bachelor’s Graduate with Distinction Dean’s List: Fall 2009, Fall 2010-Spring 2012, Spring 2013 Professional ActivitiesWomen in Landscape Architecture, MN Chapter Co-Chair Kimley-Horn Diversity & Inclusion Committee Co-Chair U of M Student Mentorship Program Mentor 13 Key Personnel <Align image to this guide Amy provides design expertise for the schematic, and design development, and construction documentation and administration phases of site improvement projects. Amy has more than two decades of experience providing landscape architecture services for projects throughout the state and the metropolitan region. She has designed all kinds of site and streetscape improvements, wayfinding and monument signage, and trails, parks, and recreational facilities. Her award-winning work can be seen throughout the state of Minnesota. Her background in industrial design combined with her experience as a landscape architect enables her to understand how to transform planning and design concepts into built work. Amy also provides clients with valuable cost estimation services that aid clients in planning and budgeting for planning improvements. Relevant Project Experience » Fire Stations #2 and #3 Site Design | Plymouth, MN » Fire Station #1 Site Design | Burnsville, MN » Veterans Memorial Park | Chaska, MN » River’s Edge Commons | Elk River, MN » Lakeville Arts Center Site Design | Lakeville, MN » Lindbergh Historic Site Design | Little Falls, MN » Stillwater Service Center Site Design | Washington County, MN » Downtown Streetscape Design | Chaska, MN » Springbrook Nature Center | Fridley, MN » Fernbrook Fields Athletic Complex | Maple Grove, MN » Old West Main Streetscape Design | Red Wing, MN Amy Bower PLA Landscape Architect amy@hkgi.com Years of Experience: 25 EducationMasters of Landscape Architecture, University of Minnesota B.S., Industrial Design, University of Wisconsin-Stout RegistrationLandscape Architect, Minnesota License No. 41472 Awards 2020 MRPA Excellence Award - River’s Edge Commons Expansion - Elk River 2020 MRPA Excellence Award - Fernbrook Athletic Fields Complex - Maple Grove 2017 MN APA Success Stories in Implementation Award - Downtown Master Plan and Streetscape - Chaska, MN 2015 MnDOT Stewardship Award - River to River Greenway 2015 ACEC-MN Excellence in Engineering Honor Award - Buffalo Downtown Commons 2013 MN ASLA Merit Award and 2009 MRPA Award of Excellence - Elk River Rivers Edge Commons 14 Landscape Architecture Services - Proposal <Align image to this guide Beth provides general planning services to several of HKGi’s municipal clients. She has proven to be a skilled, knowledgeable, and efficient planner who provides her clients with outstanding service for the review of development proposals, ordinance writing, and planning communications. In addition to general planning services, Beth assists with comprehensive planning, grant writing, and zoning ordinance writing and amendments. In a very short time Beth has become a seasoned professional who is skilled at working with clients and presenting important information to community boards, commissions, and decision makers. She has a strong working knowledge of planning practices and trends. Relevant Project Experience » General Planning Services | St. Francis, MN » General Planning Services | Lindström, MN » General Planning Services | Stillwater, MN » Zoning Ordinance Update | Kasson, MN » Housing Study | Grand Marais, MN » Uniform Development Code/Zoning Ordinance | Onalaska, WI » General Planning Services | Greenfield, MN » General Planning Services | Victoria, MN » General Planning Services | Byron, MN » Comprehensive Plan | St. Francis, MN » Comprehensive Plan | White Bear Lake, MN » SHIP Grant Writing | Dakota County, MN » General Planning Services | Maplewood, MN » General Planning Services | Medicine Lake, MN Beth Richmond AICP Planner beth@hkgi.com Years of Experience: 5 Education Master of Urban and Regional Planning, University of Wisconsin-Madison B.A., Political Science, College of St. Benedict (MN) RegistrationAmerican Institute of Certified Planners - Cert. #32948 15 Key Personnel <Align image to this guide Natalie Brown Planner natalie.brown@hkgi.com Years of Experience: 8 Education Master of Environmental Planning and Design - University of Georgia B.A., Environmental and Sustainability Studies - University of Minnesota-Duluth GIS Certification Natalie’s planning background includes a focus on comprehensive and long-range planning, equitable community engagement, research, and GIS mapping and analysis. Her recent planning experience prior to joining HKGi includes a variety of planning projects for the Neighborhood Planning and Community Development Department for the City of Alexandria, VA, and brownfield planning for the Minnesota Pollution Control Agency (MPCA). These projects have included updating neighborhood plans, coordination and research surrounding implementation of a rails-to-trails conversion, research and mapping of floodplain impacts on affordable housing and development, and development review of large-scale redevelopment projects. Natalie has earned GIS certification and is proficient in both ArcGIS and QGIS. She is also fluent in Spanish and has broad experience in brownfield redevelopment planning, nonprofit management, and local government experience. Relevant Project Experience » General Planning Services | Chaska, MN » Highway 8 Corridor Study | Chisago County, MN » General Planning Services | Maplewood, MN » General Planning Services | Medicine Lake, MN » Purple Line BRT Station Area Planning | Ramsey County, MN » Comprehensive Plan | Sauk Rapids, MN » Comprehensive Plan | Sherburne County, MN » Development Code Audit | St. Louis Park, MN » Comprehensive Plan | St. Michael, MN » Comprehensive Plan | Winona, MN 16 Landscape Architecture Services - Proposal APPROACH Review of Development Applications Our approach to facilitating review of land use and development related applications includes the following key elements: »Coordination – these applications require close collaboration with the city development team. Our approach includes putting systems in place to manage file sharing, ensure communications of issues early, and checking off when those issues have been fully vetted and addressed. »Scheduling – our process includes establishing standard timelines for application review to ensure efficient processing and to ensure deadlines are clear and met. This includes both statutory review timelines as well as responsibilities to push out staff reports leaving ample time for review. »Checklists – we maintain checklists and templates for various standard reviews and reports. We can adapt our templates to the City of Lake Elmo or we can work with existing templates. This allows for thorough review of criteria and ensures key items are not missed. »Quality control – our team includes review by professional staff and a check by a senior level licensed staff prior to issuing staff reports or review comments. Our firm personnel has long standing and current direct experience working with the FOCUS Engineering Inc. team and is familiar with the context of Lake Elmo. Project Management Approach Our staff will work collaboratively with the City to establish a process for taking a project through the process from accepting the application to signing off on an as-built or release of security. This process includes coordination of various disciplines and ensuring the right project element gets reviewed by the right qualified professional (PLA, AICP, or PE for example). 17 Relevant Experience < For full cutsheet, align sidebar to this guide RELEVANT EXPERIENCE On-Call Planning and Design Services Throughout the firm’s history HKGi has provided general planning and design services to communities throughout the state of Minnesota. In this capacity our planners and landscape architects provide a variety of services on a day-to-day or an as-needed basis. One of the primary services HKGi provides under this type of contract is the review of development applications to ensure that development proposals are in compliance with applicable development codes, design guidelines, and other regulatory tools. HKGi’s planners provide review services and report back to the Planning Commission or the City Council. Under this type of contract HKGi often also provides other community planning and design services such as the revision of zoning ordinances, creation of design guidelines, or development of other regulatory tools or policies. Under this type of contract, HKGi has also conducted larger planning and design initiatives such as comprehensive, redevelopment and growth area planning; grant writing; strategic planning; and community design consultation and review services. HKGi’s wide variety of in-depth planning experience has allowed us to build a broad base of knowledge about how different communities address community development challenges and issues. We are able to draw on many examples from our work and can use those examples to assist the City of Lake Elmo in achieving its development goals. Experience Examples On the pages that follow, we have included examples from three of our current planning services clients. We have also included additional examples from communities in which we have provided more specialized landscape architecture services similar to some of the services identified in the City of Lake Elmo’s request for proposals. Because of the scope of services provided in the example projects, several of HKGi’s staff members have been involved in project management and delivery. CURRENT AND PAST GENERAL PLANNING AND DESIGN SERVICES CLIENTS » Bondurant, IA » Byron, MN » Chaska, MN » Faribault, MN » Greenfield, MN » Inver Grove Heights, MN » Kasson, MN » Lindström, MN » Maplewood, MN » Medicine Lake, MN » Monticello, MN » Moorhead, MN » Mound, MN » North Oaks Home Owner Association » Richmond, MN » Shoreview, MN » Shorewood, MN » St. Francis, MN » St. Louis Park, MN » Stillwater, MN » Victoria, MN 18 Landscape Architecture Services - Proposal < For full cutsheet, align sidebar to this guide Comprehensive Plan and General Planning Services Greenfield, Minnesota - For several years HKGi has provided the City of Greenfield with planning services, which has included development application reviews, day-to-day planning services, and zoning ordinance revisions. HKGi also developed the City’s 2040 Comprehensive Plan, which is designed to enable the community to preserve and maintain its rural residential character while also providing more diverse housing options. Because Greenfield is experiencing suburban development pressures, HKGi has identified several strategies to help the community maintain its rural character even while new commercial and residential developments are being built. The attempt to protect natural resources and open spaces is one strategy to preserve the historic and desired rural character of the community. Using the guiding principle of “practice sustainability,” this plan will encourage a development pattern and land use policy which endures over time, meeting both near-term and long-term needs through efficient, planned uses of land. HIGHLIGHTS Strategies designed to preserve rural character by identifying open spaces, parks, and agricultural land Village Center and medium-density residential land uses will help the community accommodate new residential uses Denser commercial core located near Lake Rebecca Regional Park REFERENCE Margaret Webb, City Administrator City of Greenfield 763-477-6464 mwebb@ci.greenfield.mn.us 19 Relevant Experience < For full cutsheet, align sidebar to this guide HIGHLIGHTS Assisting the City in planning for redevelopment in several key focus areas including the downtown and the Highway 8 corridor Assisting the City in protecting its shorelines and other sensitive natural resources Addressing the City’s development growth issues, including development character and land use issues related to subdivision and annexation REFERENCE John Olinger, City Administrator City of Lindström 651-257-0625 jolinger@cityoflindstrom.us General Planning and Design Services Lindström, Minnesota - HKGi has served as Lindström’s consulting planner for the past five-plus years, providing general planning services including development application reviews, zoning ordinance writing, revision and review, and environmental reviews. In addition, HKGi’s planners have conducted several special projects for the City including: » leading its current comprehensive plan update process, which is in the final stages of review and approval; » conducting a redevelopment study for a site along Highway 8; » developing the planning framework for future development of the City’s growth area; » conducting a downtown redevelopment study; » conducting an analysis for a senior housing residential PUD; » conducting an orderly annexation study; » developing a subdivision concept for a small lakefront site; and » producing technical memoranda related to studies of vineyard and shoreline regulations. 20 Landscape Architecture Services - Proposal < For full cutsheet, align sidebar to this guide Community Planning and Design Services St. Francis, Minnesota - Since 2016, HKGi has provided the City with planning assistance both on a day-to-day basis as well as on individual park planning, park system planning, and comprehensive and downtown planning initiatives. Currently, HKGi is providing landscape architecture services for the creation of a new park, Siwek Park, and for improvements to other parks in the City’s system. Recently, HKGi also helped the City write and implement zoning ordinance revisions and promote a redevelopment initiative at Bridge Street just east of the Rum River. HKGi’s day-to-day planning services include development application reviews and reports to Planning Commission and City Council, as needed. Assisting the City in balancing natural resource preservation with new development has been a key issue that HKGi has addressed as part of its planning services, including identifying strategies for leveraging the Rum River as an amenity to encourage and shape new growth. HKGi’s Downtown Master Plan for the City also provides a plan for improved safety and access to the downtown from Highway 47 and illustrates the community’s desired character for new downtown development. HIGHLIGHTS Projects have included a Downtown Master Plan, Comprehensive Plan, Park System Plan, Park Master Plans and Improvements, and Day-to-Day Planning Services Visualizations developed by HKGi illustrate the community’s desired development character Zoning ordinance revisions and design guidelines intended to enhance and protect the character of the built environment in the downtown area REFERENCE Kate Thunstrom, City Administrator City of St. Francis kate.thunstrom@stfrancismn.org 763-267-6191 Development Summary UsesRestaurant/Entertainment Outfi tter/Outdoor Retail Square Footage (As shown) Commercial: +/- 7,500 SF City Actions-Prepare marketing materials for the City-owned property on the south side of Bridge Street, using the language and message conveyed in this master plan document. -Prepare a package of incentives or tools the City is prepared to off er a prospective developer of the City-owned parcel. -Prepare and issue a City-led RFP for the property, communicating the expectations of the City for potential development concepts and outlining anticipated incentives available from St. Francis. -Formalize development agreements with the entity selected from the RFP process, for the City owned property. River AccessRiver Access Enhanced Trail Enhanced Trail NetworkNetwork Restaurant & Restaurant & Outfi tterOutfi tter Outdoor seating/Outdoor seating/recreationrecreation Bridge St. Rum River 3-7 CITY OF ST. FRANCIS Plan views and 3D renderings illustrate potential redevelopment concepts along the Rum River and new park improvements. 21 Relevant Experience < For full cutsheet, align sidebar to this guide REFERENCE Andy Brotzler, Public Works Director City of Prior Lake 952-447-9896 abrotzler@priorlakemn.gov Click the link to visit the current StoryMaps site for the Lakefront Park Master Plan process (or visit https://tinyurl.com/bp5trpyv) Park Planning and Improvements Prior Lake, Minnesota - HKGi has provided planning and design services to the City of Prior Lake for several park improvements and long-term planning initiatives. Work conducted by HKGi includes working with a neighborhood to develop a vision and concept plan for Summit Ridge Park, a new neighborhood park; designing and conducting construction administration for new pickleball courts at Spring Lake Park; a concept plan for improvements at Watzl Beach; and a new master plan for Lakefront Park, which is one of the community’s most popular parks and is the site of a variety of park program elements. HKGi also conducted neighborhood engagement related to a series of park repurposing recommendations contained in the most recent system plan. The engagement process enabled community members to weigh in on the potential changes and helped city staff develop a better understanding of how each of the recommendations might impact community members and their use of each park. 22 Landscape Architecture Services - Proposal < For full cutsheet, align sidebar to this guide Park, Trail, and Site Planning and Design Chanhassen, Minnesota - HKGi has provided parks and recreation planning services for the City of Chanhassen since the firm’s earliest days. Since that time, HKGi has also provided other design services for the City including growth area planning and design, downtown visioning, and civic campus concept planning. HKGi continues to provide high-quality service and has assisted the City with other special projects related to land acquisitions, community engagement, and feasibility studies. The parks and recreation system plan HKGi developed for the City enabled the parks and recreation department to win City Council approval for establishing annual funding for parks maintenance and replacement. HKGi has continued to work with the City to implement maintenance and replacement of its park assets, saving money in the long-term while enabling them to maintain their outstanding parks facilities. Other notable projects have included new pickleball courts, a high quality trail around Rice Marsh Lake, a reimagining of the City’s civic campus, and a revised downtown vision that is compatible with the community’s expectations for their downtown area. HIGHLIGHTS Design and construction of Rice Lake Marsh Trail Lake Ann Trail Feasibility Study of potential park expansion Coordinate annual park and playground maintenance/replacement REFERENCE Jerry Ruegemer Parks and Recreation Director City of Chanhassen JRuegemer@ci.chanhassen.mn.us 952-227-1121 Kate Aanenson Community Development Director City of Chanhassen KAanenson@ci.chanhassen.mn.us 952-227-1139 Laurie Hokkanen City Manager City of Chanhassen 952-227-1119 LHokkanen@ci.chanhassen.mn.us 23 Relevant Experience < For full cutsheet, align sidebar to this guide Community Redevelopment, Streetscape, Growth Area, and Park Planning and Design Chaska, Minnesota - In recent years HKGi has provided leadership and planning expertise on several significant community projects in Chaska, which lies on the southwestern edge of the Twin Cities. Projects have included the 2040 Comprehensive Plan, Historic Downtown Master Plan, the Southwest Growth and Development Plan, downtown streetscape improvements, Veterans’ Memorial Park, Lions Off-Leash Dog Park, community-wide wayfinding, the City Square West Redevelopment Design, a library site relocation study, a downtown signage ordinance, community-wide wayfinding planning, day-to-day planning services, and various land use planning studies. HKGi’s community design work in Chaska has focused on enabling the City to guide the character of new growth and facilitate redevelopment of downtown Chaska that will retain the area’s historic character but increase pedestrian safety and comfort as well as opportunities for new housing and destination development. HKGi has also provided reliable and effective stakeholder engagement on behalf of the City and has helped shepherd several projects through to implementation. HKGi work includes (clockwise from top left): Historic Downtown Master Plan and Streetscape Planning and Reconstruction; Hwy. 41 Streetscape Reconstruction; Southwest Growth Area Plan; and Veterans’ Memorial Park HIGHLIGHTS MN APA 2014 Planning in Context for the Downtown Signage Design Guidelines MN APA 2017 Success Stories in Implementation for the Downtown Master Plan REFERENCE Nate Kabat Community Development Director City of Chaska nkabat@chaskamn.gov 952-448-9200 Click the icon/text to see our Downtown Chaska video, or visit HKGI MN on YouTube. 24 Landscape Architecture Services - Proposal FEE SCHEDULE HKGi Hourly Rates Sarah Evenson $105/hr Tim Solomonson $105/hr Grace Chryssomallis $100/hr Amy Bower $135/hr Beth Richmond $95/hr Natalie Brown $100/hr Paul Paige $275/hr Brad Scheib $250/hr Bryan Harjes $250/hr Gabrielle Grinde $190/hrReimbursable Expenses Mileage Current Federal Rate/Mile Photocopying BW 5¢/page Photocopying Color 25¢/page Outside Printing Actual Cost Large Format Scanning Actual Cost Fees and Rates HKGi calculates fees for on-call planning and landscape architecture services based on the hourly rates listed in the right-hand column. Reimbursable expenses are billed according to the bottom half of the table. If the need to conduct special projects arises, HKGi’s typical process is to work with the client to identify a scope and a fee for the project to ensure that both client and consultant have clear expectations regarding the project’s scope, schedule and budget. This approach also allows HKGi to tailor a scope to fit the client’s budget. Invoicing from HKGi occurs on a monthly basis. *NOTE: Hourly rates listed are for 2022. Hourly rates are subject to 4% annual increases. 25 Other Considerations OTHER CONSIDERATIONS Client Service HKGi has developed long-term working relationships with several public sector clients partly due to the firm’s emphasis on providing timely, professional, reliable, and efficient service that is responsive to the client’s needs. We create highly customized plans and designs that are rooted in our client communities. We take our direction from client and community input and strive to use our skills and knowledge to help them realize their visions for their communities. Because we work with many public sector clients, we are also accustomed to collaborating with the client to determine a project work scope that fits within the client’s desired timeline and within budget constraints. We maintain flexibility so we can conduct our work as efficiently as possible while still producing high quality service and deliverables. Broad-Based Services HKGi staff members are versatile planners and landscape architects who have been able to provide a wide variety of community planning and design services. HKGi’s staffing and level of expertise means the firm has the capability of ushering a project from planning concept or idea through to the completion of construction. Additional services HKGi provides include project management, grant writing, strategic planning, impact analyses, and needs assessments. Construction Services HKGi’s landscape architects provide experienced construction-related services including construction documentation, bid support, cost estimation, and construction administration. Staff have provided construction services on hundreds of projects throughout the state of Minnesota for more than thirty years. HKGi’s professionals are experienced at conducting field work and working with all kinds of vendors and contractors to ensure that they deliver durable, high-quality construction projects to our clients. We often serve as advocates for our clients, ensuring that the design intent that emerges from the community design process is represented in the final built project. Our experience also means that we are able to deliver accurate, reliable cost estimates so our clients can better budget for future implementation initiatives. We take pride in seeing our plans and designs transformed into new parks, trails, and site improvements. We take a strategic approach from the very beginning of the design process to ensure that the plans and designs we create are feasible and can gain support from community members and leadership. 26 Landscape Architecture Services - Proposal DISCLOSURES & ASSURANCES Applicant Authority As President of HKGi, Paul Paige is serving as signatory for this proposal and has the authority to represent the firm and to bind the firm to a contract. Other Principals listed in the proposal, Brad Scheib, Bryan Harjes, and Gabrielle Grinde, are also authorized to represent the firm and bind the firm to a contract. Carrier and Coverage Limits HKGi’s certificate of insurance is included on the facing page. Conflict of Interest HKGi currently has no conflicts of interest that would interfere with the firm’s ability to conduct the work outlined in this contract. HKGi will notify the appropriate City staff of any potential conflicts of interest, should any arise, if the firm is selected to execute this contract. Proposed Contract Form Page 28 includes a sample contract that HKGi would propose to use as the foundation for an agreement for services. If selected for this project, HKGi would work with the City to modify the contract, as necessary. 27 Disclosures & Assurances SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBRWVDADDLINSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCEDAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY 9/30/2022 Kraus - Anderson Insurance420Gateway BlvdBurnsvilleMN 55337 Certificates Department 952-707-8200 952-890-0535 Certificates@kainsurance.com RLI Insurance Company 13056 HOISKOE-01Hoisington Koegler Group Inc800WashingtonAveNSuite103MinneapolisMN 55401 200479851 A X 2,000,000 X 1,000,000 X XCU 10,000 X Broad FormPD Included 4,000,000 X X PSB0007398 5/12/2022 5/12/2023 4,000,000 A 1,000,000 X X PSA0002462 5/12/2022 5/12/2023 A X 1,000,000 X PSE0003695 5/12/2022 5/12/2023 1,000,000 X 0A X N PSW0004281 5/12/2022 5/12/2023 1,000,000 1,000,000 1,000,000 A Architects & Engineers'Professional Liability-Claims Made & Reported RDP0047090 5/12/2022 5/12/2023 Per ClaimAnnualAggregate $2,000,000$4,000,000 City of Lake Elmo3880Laverne Avenue NorthLakeElmo MN 55042 28 Landscape Architecture Services - Proposal AN AGREEMENT BETWEEN THE CITY OF LAKE ELMO, MINNESOTA AND HOISINGTON KOEGLER GROUP INC. FOR LANDSCAPE ARCHITECTURE SERVICES This contract outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between Lake Elmo hereinafter referred to as the CLIENT, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for professional services related to municipal planning support services, hereinafter referred to as the PROJECT. The CLIENT and CONSULTANT agree as set forth below: A. BASIC SERVICES The CONSULTANT will work with City staff to assist as needed with SERVICES TO BE INSERTED. In order to manage costs associated with this effort, all work must be authorized by the City Project Manager via email work order to Hoisington Koegler Group’s project manager. The City’s project manager is the TO BE INSERTED. In the event TO BE INSERTED is unavailable, the TO BE INSERTED will serve as back-up project manager. Hoisington Koegler Group’s project manager is TO BE INSERTED, TO BE INSERTED. In the event TO BE INSERTED is unavailable, TO BE INSERTED, TO BE INSERTED, will serve as the back-up project manager for Hoisington Koegler Group. The project manager will not be replaced on the project without the authorization via email from the CLIENT Project Manager. B. FEES FOR PROFESSIONAL SERVICES The CONSULTANT agrees to complete basic services as outlined in Section A. and subsequent work orders above per this agreement. The CLIENT agrees to pay the CONSULTANT for PROJECT services rendered based on the CONSULTANT’S current hourly rate schedule included as Attachment A, as adjusted annually, plus incidental expenses or a negotiated fee as authorized by the City Project Manager. Invoices will be submitted electronically (PDF form) to the CLIENT on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. C. INSURANCE CONSULTANT shall maintain insurance of the kind and in the amounts shown below for the life of the contract. Certificates for General Liability Insurance should state that the CLIENT, its officials, employees, agents and representatives are Additional Insureds. The CLIENT reserves the right to review CONSULTANT’s insurance policies at any time to verify that contractual requirements have been met. 1. Commercial General Liability Insurance $2,000,000 per occurrence $3,000,000 general aggregate $300,000 damage to rented premises $15,000 medical expenses 29 Disclosures & Assurances SAMPLE Agreement – Lake Elmo Planning Services October 5, 2022 Page 2 2. Umbrella Liability $1,000,000 per occurrence $1,000,000 general aggregate $10,000 self-insured retention 3. Worker’s Compensation and Employer’s Liability a. Worker’s Compensation per Minnesota Statutes b. Employer’s Liability $500,000 per accident; $500,000 per employee; $500,000 per disease policy limit. 4. Professional Liability Insurance $2,000,000 per claim $2,000,000 annual aggregate D. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. E. EQUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its sub-consultants for such work to incorporate such requirements in all subcontracts for program work. F. INDEMNIFICATION 30 Landscape Architecture Services - Proposal SAMPLE Agreement – Lake Elmo Planning Services October 5, 2022 Page 3 CLIENT and CONSULTANT agree to indemnify and hold the other harmless, and their respective officers, employees, agents, and representatives, from and against liability for all claims, losses, damages, and expenses, including reasonable attorney’s fees, to the extent such claims, losses, damages or expenses are caused by the indemnifying party's negligent acts, errors, or omissions. In the event claims, losses, damages or expenses are caused by the joint or concurrent negligence of the CLIENT and CONSULTANT, they shall be borne by each party in proportion to its negligence. G. TERM, TERMINATION, SUCCESSORS AND/OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CLIENT and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least sixty (60) days prior to the date of termination. 3. Neither the CLIENT nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination, Consultant shall be entitled to fees earned through the effective date of termination. H. DISPUTES In the event the CLIENT and CONSULTANT are unable to reach agreement under the terms of this contract, disputes shall be submitted to mediation prior to either party commencing suit regarding same. I. REVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date, it shall become null and void. J. DATA PRACTICES All data collected, created, received, maintained, or disseminated for any purposes by the activities of Consultant because of this contract is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such act now in force or as adopted, as well as federal regulations on data privacy. 31 Disclosures & Assurances SAMPLE Agreement – Lake Elmo Planning Services October 5, 2022 Page 4 Trade Secrets: Assuming that the material that the organization would supply is not just proprietary, but also constitutes a trade secret under the Uniform Trade Secrets Act definition, it could be protected under Minn. Stat. Section 13.37 subd. 1(b) and subd. 2. The MGDPA definition of “trade secret information” tracks the language of the UTSA, and thus includes “government data, including a formula, pattern, compilation, program, device, method, technique or process (1) that was supplied by the affected individual or organization, (2) that is the subject of efforts by the individual or organization that are reasonable under the circumstances to maintain its secrecy, and (3) that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.” If it meets this definition, then subd. 2 makes it nonpublic data with regard to data not on individuals, and private data with regard to data on individuals. Beyond the protections of this provision, it would be difficult for a city to keep a promise of confidentiality. K. RECORDS - AVAILABILITY AND RETENTION The Consultant agrees that the City or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Consultant and invoice transactions relating to this Agreement. Consultant agrees to maintain these records for a period of three (3) years from the date of termination of this Agreement. L. MERGER AND MODIFICATION It is understood and agreed that the entire Agreement between the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing as an amendment and signed by the parties. 32 Landscape Architecture Services - Proposal SAMPLE Agreement – Lake Elmo Planning Services October 5, 2022 Page 5 M. AUTHORIZATION IN WITNESS WHEREOF, The CLIENT and the CONSULTANT have made and executed this Agreement for Professional Services, This XXth day of month, 2022. CLIENT: City of Lake Elmo, Minnesota Signature Title ___________________________________ Printed name CONSULTANT: Hoisington Koegler Group Inc. Name: Brad Scheib Title: Vice President CREATINGPLACESTHAT ENRICHPEOPLE’S LIVES PROPOSAL // GENERAL LANDSCAPE ARCHITECTURE SERVICES // PREPARED BY STANTECRFP for General Landscape Architecture Services CITY OF LAKE ELMO October 5, 2022 Stantec Consulting Services Inc. 2080 Wooddale Drive Suite 100 Woodbury, MN 55125 Dear Members of the Selection Committee: Thank you for inviting us to provide a proposal for professional landscape architecture services for the City of Lake Elmo (City). It is critical that the City Landscape Architect is a collaborative partner with the technical expertise and depth of multidiscipline resources to work in support of the City's mission and values. For the last five years, we have been honored to be that partner. The proposal that follows outlines our approach to continuing to serve the City of Lake Elmo. Highlights of the value we bring: Understanding of Lake Elmo as current City Landscape Architect: Through our current service to the City, our team is not only thoroughly ingrained in the City’s mission and values and development details and context, but we also have a thorough understanding of unique qualities and varying conditions of the City’s character and the community we serve. Our ability to create value through building upon our relationship with you and learning from previous experience will facilitate change and improve efficiencies by working together. Always Adapting to Better Serve Your Priorities: Just as the City continues to grow and change; we have evolved over time to better serve your needs. Last year, Wenck joined Stantec–an international design firm with a large presence in the Twin Cities of more than 400 staff. For the City, this means access to global resources and specialized expertise. This includes a broad range of capabilities that might interest to the City, including services related to green stormwater infrastructure BMPs and rain gardens, landscape screening improvements, native and invasive species management, GIS tools, asset management, and community engagement. Collaboration-Minded, Solution-Driven Approach: Our team has worked hand in hand with the City on the 5th Street median landscaping project and landscape screening ordinance updates, and become a true partner with the City. We are here to support the City in a variety of landscape architecture and related technical services. We will leverage our depth of experience in project management, native and invasive species management, land use reviews, design, inspections, community engagement, and funding to make an impactful difference in the City. We want to reaffirm our commitment to the City and continue providing you with the highest level of quality and service by leveraging these strengths. We take pride in the mutual respect and trust we have earned over the years and look to further build upon that strong base in the coming years. On behalf of our entire team, thank you for this opportunity to continue to serve the City of Lake Elmo. Should you have any questions or need clarification of anything presented in the attached proposal, please do not hesitate to reach out. Sincerely, STANTEC CONSULTING SERVICES INC. City of Lake Elmo Kristina Handt City Administrator 3800 Laverne Ave N Lake Elmo, MN 55042 Design with community in mind October 5, 2022 Sarah Harding, PLA City Landscape ArchitectCell Phone: 952-334-4838Office Phone: 763-252-6800sarah.harding@stantec.com Client Relationships A brief description of the scope of similar client relationships. Our team has experience working with cities throughout the Twin Cities to provide services for Landscape Architecture, City Engineering, District Engineering, and Planning Services. Page 16 of this proposal provides a full list of the cities and districts we currently support. We will leverage our depth of experience to make an impactful difference in the City. The name of the person responsible for the management and administration of the contract and the name of the employee designated as City Landscape Architect, if different, including address and telephone number. Sarah Harding, PLA Senior Landscape Architect 952-334-4838 sarah.harding@stantec.com Familiarity with Lake Elmo Each community has its own character and charm, and Lake Elmo’s agrarian roots continue to feel the pressure of balancing that heritage with growth and development. As City Landscape Architect, Sarah and our team will work diligently to uphold the natural resources and rural characteristics of the City during this evolution, as maintaining this strong sense of place is a core value of forward-thinking planning and landscape architecture projects. Resiliency and clean water are of paramount importance at Stantec; we have invested in developing a strong team to help our Clients and the City of Lake Elmo with tackling these questions with feasible solutions. We understand the challenges the City is facing with water supply issues, issuance of a one-year moratorium on new plats in the southeastern area of the City, and periodic watering bans on public properties. We recognize the interconnection between natural resources, stormwater management, water supply, and public infrastructure operations and maintenance that requires a multifaceted approach and look to bring these thought partner service areas to the City. Wenck and now Stantec, as City Landscape Architect, have persevered through City and firm acquisition staff changes over the past five years and managed to transition key staff and alleviate knowledge lost during these transitions through organized documentation and open communication. We understand the value of providing quality service to the City and aim to build consistency, collaboration, and partnership, no matter what unforeseen changes may arise. Swimming at the Lake Elmo Park Reserve Beach Fishing Pier on Elmo Lake Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 1 Description of the Firm Dedicated to supporting the City of Lake Elmo’s mission and values since 2018, we are committed to continuing to evolve to achieve City goals and produce positive, value-driven outcomes. Founded in 1954, the Stantec community unites approximately 26,000 employees working in over 400 locations across 6 continents. We collaborate across disciplines and industries to bring environmental, energy, water, buildings, and infrastructure projects to life. Our work, from initial project planning and permitting through to design, construction, commissioning, maintenance, decommissioning, and remediation—begins at the intersection of community, creativity, and client relationships. Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind. We care about the communities we serve—because they're our communities too. This allows us to assess what's needed and connect our expertise with appreciation to nuances and envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe. We believe sustainable design can defy expectations and propel our communities into the future. We’re helping clients realize the full potential of their projects in terms of life cycle cost, energy efficiency, carbon reduction, and human health and wellness. Informed by data and grounded in the market, we design to support human resilience, health, and wellness while delivering value through life cycle cost analysis and reduction of energy and carbon use. Stantec’s Values. Our core values unite us as a firm. Our commitment to the health and safety of our people and to being ethical underpins everything we do. They drive our actions and are embedded in our delivery and account management philosophy. We Put People First. People are at the heart of everything we do. That’s why we listen to the needs of our clients and their people. It’s why we define fulfilling careers for our people, allowing us to discover, develop and retain the best in their fields. For the City of Lake Elmo, this means we put your team first, too. We focus on their needs and prioritize health, safety, security, and the environment in all our projects. We Do What is Right. We approach every project as a partnership because our work creates a lasting impact. Integrity guides what we do, which means we make the right choice even when it’s the tough choice. For the City of Lake Elmo, this means we will be a trusted advisor, willing to be a strong voice advocating for responsibility and accountability. We Are Better Together. When smart, passionate, creative people come together, real possibilities are unleashed. Diverse perspectives will create extraordinary results. We draw on the wide breadth of project expense to build the right team for each project; because when we work together, no problem is too large or complex. We Are Driven to Achieve. We believe that transformation, in our work and in ourselves, is truly possible. We’re defined by our entrepreneurial spirit and the pursuit of not only what’s next, but what’s best, bringing imagination and determination to every challenge. We deliver the excellence that propels us and our clients to success. For the City of Lake Elmo, this means talented, committed, focused teams and repeatedly successful projects. Stantec in the Community Week Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 2 City of Lake Elmo Team A strength of our team is our commitment to you, the depth of our staff resources, and the capacity to staff multiple task orders with the right skill sets. The following organizational chart identifies the primary landscape architects, GIS professionals, ecologists, funding specialists, and other support personnel who may be working on the City of Lake Elmo projects and programs. With more than 400 staff in Minnesota and extensive resources globally, we have the expertise and capacity to respond to your needs. See the following pages for our core team's resumes highlighting their background and experience. TREE PRESERVATION/LANDSCAPE PLAN REVIEWS/INSPECTIONS AND PUBLIC SPACE DESIGN (AS NEEDED) Mark Flicker, PLA Rachel Burand, PLA Kathryn Keller-Miller NATIVE VEGETATION RESTORATION AND INVASIVE SPECIES MAINTENANCE Larissa Mottl IRRIGATION DESIGN AND IRRIGATION REVIEW Jacob Burgstahler, PLA GRANT OPPORTUNITIES AND FUNDING SPECIALIST (AS NEEDED) Heidi Peper KEY SCOPE FUNCTIONS ADDITIONAL SERVICES COMMUNITY ENGAGEMENT & VIRTUAL TOOLS Erin Perdu, AICPBeth Elliott, AICPJoe Polacek GREEN STORMWATER INFRASTRUCTURE BMPS/RAIN GARDENS Dan Edgerton, PESarah Harding, PLA GIS TOOLS & ASSET MANAGEMENT Nico CantareroJordan Shuck Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 3 YEARS OF EXP: 20 EDUCATION Bachelor of Science, Landscape Architecture, University of Wisconsn, Madison, Wisconsin REGISTRATIONSRegistered Landscape Architect #45592, Minnesota CERTIFICATIONSMinnesota Department of Transportation | Certified Landscape Specialist #975 Sarah Harding, PLA CITY LANDSCAPE ARCHITECT Sarah has 20 years of experience in landscape architecture and context sensitive design; resilient, native landscapes; green stormwater infrastructure; and project management. Her experience also includes 4 years in the construction industry specializing in construction of trails, boardwalks, and ecological restoration, which has contributed to her development of creative and pragmatic design solutions. Sarah’s approach to landscape architecture embodies resiliency, diversity, and integrated, nature-based design solutions that focuses on finding commonalities between diverse perspectives. City of Lake Elmo Landscape Architecture Services | Lake Elmo, MN | Landscape ArchitectAs the City’s landscape architect, Sarah performs development landscape reviews and warranty inspections for residential, commercial, and multiuse developments from concept, preliminary and final plat applications to conditional use permits. Sarah’s role involves Code requirements for tree preservation, landscape planting, screening, irrigation systems and weed management. Dance Hall Creek Integrated Natural Resource Master Plan and BMP Analysis | Greenfield, MN | Project ManagerAs project manager, Sarah worked with stakeholders from the City, County, and Watershed Commission to develop a 300-acre integrated development and natural resources master plan, conceptual plans for seven parcels within the study area, and a stormwater BMP prioritization matrix with the goal to improve water quality to Lake Sarah. As part of this project our multidisciplinary team analyzed community septic system options, alternative development scenarios, market and financial feasibility of conservation development, site specific, nature-based concept plans for individual parcels, and feasible water-quality best management practices. City of Delano Downtown Task Force Recommendations | Delano, MN Sarah, in an effort to guide future development and redevelopment within the City's Downtown District, worked with the City of Delano staff and planning consultant and Downtown Task Force members to identify current conditions and opportunities, prioritize improvement projects, and develop concepts for streetscape, park, and public-realm wayfinding and signage improvements within the historic downtown district. Sarah assisted in development of the Central Business District Design Guidelines and 2022 Delano Downtown Plan, approved by Council earlier this year. City of Eden Prairie Rain Garden Design and Management Plan | Eden Prairie, MN | Project ManagerSarah is currently working with City staff, adjacent property owners and stakeholders in development of plans for rain garden design improvements, a visual guide and vegetation management plan, and educational materials for selection of viable and aesthetic plantings and improved long-term maintenance. 37th Avenue NE Reconstruction Green Infrastructure | Minneapolis & Columbia Heights, MN | Landscape ArchitectWorking with the multidisciplinary design team, both Municipalities, and MWMO, Sarah is developing streetscape and green stormwater infrastructure conceptual through final design plans, for the reconstruction of 37th Avenue NE between Central Ave NE and NE Stinson Blvd. Thompson Oaks River to River Greenway and Water Quality Design | West Saint Paul, MN |Landscape ArchitectSarah is part of the multidisciplinary team currently working on design, construction documentsand construction administration for completion of the Thompson Oaks segment of the River toRiver Greenway trail between the Robert Street Underpass and Oakdale Avenue. The projectentails regional stormwater water quality improvements, multi-use trail improvements andnative, resilient landscape design. It is currently under construction and anticipated to becompleted in Spring 2023. Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 4 YEARS OF EXP: 10 EDUCATION Master of Science, Natural Resource Management North Dakota State University, Fargo, North Dakota Bachelor of Science, Environmental Design & Landscape Architecture North Dakota State University, Fargo, North Dakota REGISTRATIONSLandscape Architect #56541, Minnesota Mark Flicker, PLA ASSISTANT CITY LANDSCAPE ARCHITECT Mark is a Landscape Architect with 10 years of experience on a wide variety of public and private developments. He has project experience ranging from master planning, site design, producing construction documents, 2-D and 3-D graphics, construction administration, field tree inventory, park and playground design, and project management. Mark has a passion for integrating sustainable development with other fields such as engineering and architecture to create spaces that enhance the user experience. City of Lake Elmo Landscape Architecture Services | Lake Elmo, MN | Landscape ArchitectMark currently reviews land use applications and landscape plans for private developments on behalf of the City to ensure compliance with municipal codes and ordinances, and also conducts on-site landscape planting inspections. Como/Front/Dale Street Revitilization | Saint Paul, MN | Landscape ArchitectMark worked alongside the City of Saint Paul’s Planning and Economic Development Department and in coordination with local businesses to develop ideas on how to revitalize an existing strip mall and public street corridor. Through public meetings, site studies, and user feedback, Mark created graphics and plans for future implementation to achieve these goals. Burnsville Parks Condition Assessment | Burnsville, MN | Landscape ArchitectThrough site level inspections a park condition assessment was created for 66 parks in accordance with standards set by Burnsville Parks staff and NRPA guidelines. Mark assisted with site inspections, technical documentation, and cost analysis. YEARS OF EXP: 7 EDUCATIONMaster of Landscape ArchitectureMinneapolis, Minnesota Bachelor of Arts (Environmental Studies; Electronic Arts)McMinnville, Oregon REGISTRATIONSLandscape Architect #56317, Minnesota CERTIFICATIONSMnDOT Landscape Specialist CertificationMinneapolis, Minnesota Rachel Burand, PLA ASSISTANT CITY LANDSCAPE ARCHITECT Rachel brings seven years of experience as a landscape architect, with completed work ranging from plaza design to riverfront landscape restoration to urban streetscape design. Her expertise in site analysis and inventory lends a detail-oriented and pragmatic approach to design evident in many of her projects. Rachel is skilled at working collaboratively with clients and multidisciplinary design teams from initial sketch concepts through the process to final construction. Her special interests include green infrastructure, green roofs, and resilient landscape solutions. City of Lake Elmo Landscape Architecture Services | Lake Elmo, MN | Landscape Architect Rachel currently reviews land use applications and landscape plans for private developments on behalf of the City to ensure compliance with municipal codes and ordinances, and also conducts on-site landscape planting inspections. Rachel also developed illustrative graphics and a presentation to help City staff better understand and visualize their current landscape code requirements. Willowbrooke Neighborhood Parks | Oakdale, MN | Assistant Project Manager Rachel is currently providing project management support in the development of two new neighborhood parks and one signature community park within a new residential development in the City of Oakdale. The project included a park system-wide inventory and analysis, geographic analysis, a public engagement questionnaire, and initial programming concepts. Final concept plans for each park are currently in development. Highcroft and Briarcroft Neighborhood Parks * | Woodbury, MN | Project Manager Rachel managed staff, client, and budget on design of two neighborhood parks in a new housing development in Woodbury, MN. Park amenities included playgrounds, sport fields, picnic areas, overlooks, trails, and nature based play. Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 5 YEARS OF EXP: 22 EDUCATIONMaster of Science in Ecology and Evolutionary Biology, Iowa State University, Ames, Iowa Bachelor of Arts in Biology with Distinction, University of Minnesota, Morris, Morris, MN MEMBERSHIPSMinnesota Native Plant SocietyMember Natural Areas Association Member Society for Ecological Restoration Member Larissa Mottl SENIOR ECOLOGIST (NATIVE/INVASIVE SPECIES MANAGEMENT SPECIALTY) Larissa is an ecologist with over 20 years of experience with natural resources management, natural area inventory, and ecological restoration in the Midwest. She has conducted extensive natural area and native plant community GIS mapping and site assessments, rare plant surveys, ecological restoration project planning, and development of conservation land management plans. She is accomplished at project planning and design for the protection and restoration of rare natural resources. Sunfish Lake Park Woodland Restoration | Lake Elmo, MN | Project Manager & Senior Ecologist Larissa is managing and coordinating project tasks, conducting frequent site checks, directing restoration crews, and collaborating with Friends group volunteers to enhance 40 acres of Oak (Maple) Woodland in Lake Elmo's Sunfish Lake Park, a natural area park in east-central MN. Activities have included invasive brush and oriental bittersweet removal through forestry mowing, hand cut/treat, foliar, and basal bark treatments, supplemental seeding, and herbaceous invasives control through hand pulling and spot spraying. Larissa has also helped guide a volunteer effort to plant over 130 oak trees (both bare root and potted). Additional activities will include prescribed fire, seeding, and spot invasives treatment through June 2023. City of Maple Grove Natural Resources Management | Maple Grove, MN | Ecologist/Project Manager Scoped and directed invasive species control treatments for Japanese knotweed (Reynoutria japonica) and European common reed (Phragmites australis ssp australis) at 2 parks. City of Brooklyn Park Natural Resources Management | Brooklyn Park, MN | Ecologist/Project Manager Larissa led natural resources management at two parks in Brooklyn Park, MN in 2020-2021, including native vegetation maintenance for buffers along 2,000 feet of Shingle Creek through Village Creek Park and native vegetation establishment at Waite Park West. YEARS OF EXP: 7 EDUCATION Bachelor of Arts, Biology, College of St. Benedict, St. Joseph, Minnesota MEMBERSHIPSMinnesota Wetland Professionals Association Kathryn Keller-Miller ENVIRONMENTAL SCIENTIST (TREE PRESERVATION/WETLAND SPECIALTY) Kathryn as seven years of natural resources, environmental permitting, field survey and project management experience for restoration, renewable energy, and development projects with a particular focus in the Upper Midwest. Kathryn’s expertise lies in wetland delineations, wetland and waterbody regulations, work with local governments, vegetation surveys, wetland mitigation, habitat restoration, watershed planning and permit compliance. City of Corcoran - Wetland Permitting Review | Corcoran, MN | Environmental ScientistCorcoran engaged Stantec to perform its local government unit (LGU) duties for the implementation of the state Wetland Conservation Act (WCA). Assisted with review of wetland delineations, wetland replacement plans and other wetland related applications, as well as annual wetland mitigation monitoring reports. Authors Addition Wetland Delineation | Sauk Centre, MN | Environmental ScientistPerformed an offsite and field wetland delineation for the City of Sauk Centre and wrote wetland delineation report. Assessed the vegetation, soils, and hydrology to determine the presence of wetlands on the site and mark the wetland boundaries. Pine Bend Landfill Expansion EAW | Inver Grove Heights, MN | Environmental ScientistThe Pine Bend Landfill was seeking an airspace expansion of an existing landfill located in Dakota County, Minnesota. Assisted with the drafting of sections of the EAW document, including the surface water, wetlands, land use, geology and soils sections. Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 6 YEARS OF EXP: 26 EDUCATIONBachelor of Arts, Community Development/Public Relations, Saint Cloud State UniversitySaint Cloud, Minnesota MEMBERSHIPSAmerican Council of Engineering Companies (ACEC)-MN, Board of Directors Rotary Club of St. Cloud, 2015 – present Economic Development Association of Minnesota, 1999 – Present; Board of Directors 2007 – 2016, 2015 President CareerSolutions, Board of Directors 2011–present, 2016-17 Chair Heidi Peper GRANT OPPORTUNITIES/FUNDING SPECIALIST With 26 years of experience in community and economic development, Heidi works on solving complex funding problems—her experience ranges from pedestrian trails to ports, outdoor recreation to brownfields redevelopment, essentially most any community infrastructure project imaginable. Heidi is one of the US leaders for Stantec’s North American Funding Program, a coordinated network of more than 150 funding specialists across the country. Throughout her career, Heidi has successfully secured more than $210 million in grants for clients’ projects. Her experience in project development and securing affordable financing packages—including grants, legislative appropriations, and other financial incentive programs—has been a valuable resource in moving projects from concept to construction. Sustainability Consultant Services | Minnesota Valley Transit Authority (MVTA) Through sustainability programming, Stantec developed several clear sustainability goals for MVTA, including action items and stretch goals, in alignment with MVTA’s existing Strategic Plan and as a foundational resource for grant application efforts. Heidi researched and identified 11 different funding sources between federal and state programs for which MVTA and its identified sustainable projects would be eligible. From that list, Heidi will work with MVTA staff and create a funding strategy of the top programs where they would be most competitive and a timeline and critical path for getting there. Red River Gorge, Stanton, Kentucky Heidi researched and identified 13 different funding sources between federal, state and foundational programs for which the Red River Gorge regional tourism strategy and its identified projects would be eligible. From that list, Heidi worked with the staff at Red River Gorge and created a funding strategy of the top programs in each of the five project categories where they’d be most competitive, a timeline and critical path for getting there. YEARS OF EXP: 18 EDUCATIONBachelor of Science, Environmental Design, North Dakota State UniversityFargo, North Dakota Bachelor of Landscape Architecture, North Dakota State University,Fargo, North Dakota REGISTRATIONSRegistered Landscape Architect #54476, Minnesota CERTIFICATIONSMinnesota Department of TransportationCertified Landscape Specialist Jacob Burgstahler, PLA IRRIGATION DESIGN/REVIEWER Jacob's 18 years of professional experience includes a wide variety of public and private development throughout the country. While his project practice has included the realms of master planned communities, hospitality venues, amusement parks, high end residential properties, community and corridor projects, medical, commercial, and educational campus design, his passions for design are found in regional, city and neighborhood parks and trails. Bossen Field Park Planning and Design | Minneapolis, MN The park was redesigned to provide Minneapolis Parks and Recreation Board a premier softball venue with six regulation fields as well as general site improvements including expanded on-site parking, a new playground and trail system. Jacob performed parking lot expansion and overall field layout design development refinement when converting the schematic design layout to digital format. Typical construction document responsibilities also included creating digital grading surfaces for the earthwork necessary to allow for optimal softball field drainage as well as permanent irrigation system design for the complex. Jacob also facilitated the approval and permitting process through the FAA to comply with the adjacent international airport airspace restrictions. Blaine Wetland Sanctuary | Blaine, MN Over 500 acres of natural wetlands will be made available for all to enjoy at the establishment of this park system. Offering miles of trails through wetland and upland terrain with the potential for interpretive signage and nature center buildouts in the future, the open space will be a gem for the northern suburbs. Jacob provided trail alignments, parking lot layout, stormwater conveyance, grading, and various schematic site design for the first phase of the project. Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 7 YEARS OF EXP: 40 EDUCATION Master of Science, Civil and Environmental Engineering, University of Wisconsin, Madison, Wisconsin Bachelor of Science, Civil and Environmental Engineering, University of Wisconsin, Madison, Wisconsin REGISTRATIONSProfessional Engineer #19206, Minnesota MEMBERSHIPSCity Engineers Association of Minnesota, Chair of Water Resources Committee Daniel Edgerton, PE GREEN STORMWATER INFRASTRUCTURE BMPS As Senior Project Manager on the Water Resources Team at Stantec's Minneapolis office Dan has worked for numerous communities in the Twin Cities metro area and around the upper Midwest on infrastructure planning and management, with an emphasis on green stormwater infrastructure planning and design. His work has involved both new development and revitalization of existing developments. His projects have ranged from drainage studies and street and utility design for municipalities, to wastewater facility plans for the Metropolitan Council Environmental Services, to multi-million dollar Corps of Engineers flood control projects. Municipal EngineeringDan has extensive experience in municipal engineering. He has provided a full range of engineering services, including comprehensive planning, preliminary design, and final design plans and specifications. Dan also provides a variety of technical assistance related to water resources issues, including flooding, drainage, water quality, infiltration and volume control, erosion control, environmental assessments, and wetlands. Stormwater Reviews for Miscellaneous Developments | Chaska and Mounds View, MNDan reviews development submittals for compliance with City stormwater requirements. In this role, he reviews development submittals, discusses the projects with various City staff, meets with developers and their engineers as needed, and prepares stormwater review memos. Edison High School Green Parking Lot | Minneapolis, MNThe Edison High School Green Parking Lot Project implemented sustainable stormwater improvements on the parking lot north of the high school. Runoff from the parking lot flowed untreated to the Mississippi River. Stantec designed innovative stormwater practices, including a tree trench, rain garden, and permeable pavers, to reduce stormwater flows and remove suspended sediments, nutrients, and other pollutants from washing off the parking lot. YEARS OF EXP: 24 EDUCATION Master of Urban and Regional Planning, University of Michigan, Michigan Bachelor of Science, Earth Systems, Stanford University, California REGISTRATIONSAmerican Institute of Certified Planners, Certified Planner MEMBERSHIPSAmerican Planning Association (Minnesota), Treasurer American Institute of Certified Planners, Commissioner, Region IV Erin Perdu, AICP COMMUNITY ENGAGEMENT & VIRTUAL TOOLS Erin is a Senior Urban Planner with 24 years of professional planning experience in both the public and private sectors. She has worked as a staff planner and Community Development Director for multiple municipalities. Erin served as the project manager and lead planner on comprehensive plans, zoning ordinances and small area studies. She works under the philosophy of “planner as partner,” helping residents and community leaders articulate what they want, and then providing the tools to help them get there. Zoning Diagnosis and Ordinance Revisions * | Mahtomedi, MN | Project ManagerIn her role as consulting city planner, Erin led a zoning diagnosis and then rewrite of the Mahtomedi Zoning Ordinance. The update was driven by the recently adopted 2040 Comprehensive Plan and was largely focused on changes in uses and densities in the existing zoning districts. A new district was created for some key redevelopment areas to allow a greater mix of uses and provide more emphasis on building form. Small Area Master Plans | Maple Grove, MN | Project ManagerErin was the Project Manager for two small area Master Plans in the city of Maple Grove: the Northwest - 610 Area Master Plan and Gravel Mining Area South Master Plan. Both of these plans were being done in response to development pressures, and to make sure that the City has a clear expressed vision for each area. Each plan involves outreach to property owners and key stakeholders; detailed infrastructure analysis; consideration of natural resource constraints; transportation planning for anticipated development; and parks and trail connections. The Gravel Mining Area Plan also includes a robust market analysis for non-residential development potential. The resulting plans will provide detailed recommendations on land use, development character, transportation alignments, and non-motorized transportation connections. Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 8 YEARS OF EXP: 18 EDUCATION Bachelor of Arts, Geography/ GIS, University of Minnesota, Duluth, Minnesota Jordan Shuck GIS PROFESSIONAL Jordan has nearly 20 years of work experience with Stantec, primarily focusing on GIS support for municipalities, water resources, and remediation projects. He has overseen large geospatial projects and has worked with multiple municipalities in creating and setting up their GIS Architecture. In addition, Jordan specializes in web and mobile mapping applications and has extensive knowledge in the entire Suite of ESRI Products. Creation and Maintenance of City-wide GIS | Delano, MN | GIS SpecialistDeveloped a workflow to create the GIS system for the City. The Workflow consisted of identifying data to collect, surveying the data, collection of other data using tablets, geodatabase design, creation of ArcGIS online system (AGO), creation of web applications and mobile applications for City Staff. Worked directly with City Staff to determine what publicly available information to collect and have available in AGO. Trained City Staff on using AGO in the office and using mobile applications, Stantec continues to train and work directly with staff to further their use of GIS. Creation and Maintenance of City-wide GIS | Concoran, MN | GIS SpecialistDeveloped a workflow to create the GIS system for the city. The Workflow consisted of identifying data to collect, surveying the data, collection of other data using tablets, geodatabase design, creation of ArcGIS online system (AGO), creation of web applications and mobile applications for City Staff. Worked directly with City Staff to determine what publicly available information to collect and have available in AGO. Developed method of acquiring and integrating record plan information from developers to incorporate into their existing GIS system, Trained City Staff on using AGO in the office and using mobile applications, Stantec continues to train and work directly with staff to further their use of GIS. YEARS OF EXP: 13 EDUCATION Bachelor of Science Environmental Studies– Chemistry Concentration, Minors in Biology, Chemistry, and Mathematics University of Nebraska, Lincoln, Nebraska Nico Cantarero GIS PROFESSIONAL Nico has over 10 years of work experience, focusing on water resources and MS4 program management and compliance. Throughout his career, he has served as program coordinator for municipalities in Nebraska, Kansas, and Minnesota; managing both NPDES MS4 phase 1 and phase 2 programs. Nico's experience also includes managing a stormwater utility with an enterprise fund of over 50 million dollars per year, developing and implementing mobile data collection tools and workflows, and conducting bacteria/pathogens monitoring. Mn MS4 Program Management * | Dayton, Minnesota Nico coordinated and tracked the implementation of the Stormwater Pollution Prevention Program (SWPPP) to comply with NPDES Phase 2 MS4 permit requirements. Nico created new land disturbance permit forms and plan review workflow, including procedures and checklists. He developed new construction site compliance inspection program and Enforcement Response procedures and created a cloud-based Construction Site Management Tool with web forms and automated reports. Nico developed and implemented an ESRI Survey 123 mobile construction site inspection tool with automated reports feature. BMP Mobile Inspection Application | Scott County, Minnesota Nico led the development of a BMP Inspection Application using ESRI Survey123, ESRI ArcCollector, and ArcGIS Online Web Maps. This inspection applications allows County staff to conduct all inspections from a mobile device and also includes an automated report generation feature. This project also included georeferenced BMP site plans that are made available to staff in the field in real time. * denotes projects completed with other firms Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 9 Current & Projected Workload We have the immediate and sustaining capacity to accomplish all required work through the duration of this contract. The workload for our key staff is summarized below: Team Member Current Assignments Estimated Completion Date % Committed % Available to Project Sarah Harding, PLA City Landscape Architect Lake Elmo Landscape Architecture Services 2022 40% 40% 37th Avenue NE Reconstruction Green Infrastructure 2023 10% City of Eden Prairie Rain Garden Design and Management Plan 2022 10% MPRB Stormwater BMP Management 2022 10% Various Private and Municipal Projects 2023 30% Mark Flicker, PLA Assistant City Landscape Architect Lake Elmo Landscape Architecture Services 2022 20% 20%World Logistics Center 2024 40% Regional Municipal and Private Development Projects (Ellsworth Ball Field, Ann Arbor Farmers Market, Minnetonka Beach Water Treatment Plant)2023 40% Rachel Burand, PLA Assistant City Landscape Architect Lake Elmo Landscape Architecture Services 2022 10-20% 20% Willowbrooke Parks 2023 20-30% Private Development Projects (Various, Multi-use, Apartments, and Commercial)2023 20% Municipal Projects (Corcoran Water Treatment projects, 37th Avenue NE, Lake Opeka Shoreline Stabilization) 2023 20% Larissa Mottl Senior Ecologist Plant Surveys 2023 25% 30%Natural Resources Management Plans 2023 25% Ecological Restoration Projects 2023 30% Kathryn Keller-Miller Environmental Scientist Wetland Delineations 2022 50% 5% Environmental reviews 2022 15% Permitting 2022 15% Other (Works on many smaller projects as needed)2022 20% Jacob Burgstahler, PLAIrrigation Design and Review Redwood Falls Cemetery 2023 15% 25% Chaska Water Treatment Plant, Corcoran Pump House, Tinta Otunwe Park, Tricare Rounda, and MCES 2022 30% World Logistics Center 2025 20% Cascade Lake Park 2023 10% Heidi Peper Grant Opportunities/ Funding Specialist Mille Lacs Corporate Ventures, Business Park Funding Research 2022 10% 55%Reconnecting Communities Pilot Grant Application 2022 25% Small Cities Development Program Grant Administration 2023 10% Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 10 Subconsultants With a full suite of in-house resources, Stantec has the technical expertise and depth of staff to support the City of Lake Elmo’s projects without engaging subconsultants. We will collaboratively team with subconsultants as the opportunity arises. Ethics + Conflicts of Interest A description of the firm’s philosophy regarding ethics, specifically addressing conflicts of interest. We approach every project as a partnership because our work creates a lasting impact and builds relationships. Integrity guides what we do, which means we make the right choice even when it is the tough choice. For the City of Lake Elmo, this means we will be a trusted advisor, willing to be a strong voice advocating for responsibility and accountability. Stantec is not aware of any past or present involvement in projects that constitute or appear to constitute a conflict of interest in undertaking the responsibilities described in this submittal. We recognize that as a representative of the City, we may not simultaneously represent governmental jurisdictions and private developments without prior written approval from the City. As our client list has changed since joining Stantec, we want to reinforce that we will continue to have open conversations when there may be the potential for a conflict or perceived conflict of interest, and we will not proceed with work without the City’s approval. 400+ People in Minnesota 2,000+ Landscape Architecture Projects Completed No. 1 Architecture Engineering Firms, BD&C 2022 No. 8 Top 20 Midwest Design Firms by Market Sector - Architecture, ENR, 2022 No. 10 Top 100 Green Design Firms, ENR, 2022 Aerial View from 30th Street North, of Lake Elmo's Airport and Easton Village and Northport Developments Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 11 Scope of Services GENERAL AND PROJECT MANAGEMENT Project Management and Communication: The foundation of our approach is proactive communication and strong project management. We aim to serve as a thought partner and trusted advisor in our relationship with the City to bring value and high-quality deliverables. Sarah will serve as City Landscape Architect and project manager, taking direction from the City Administrator or assigned staff, such as the planning director. She draws upon her experience with the municipal review process, code requirements, and private development projects as a consultant, city representative, and past contractor to oversee the activities of our team. She will facilitate a collaborative approach that pursues answering the “why” and “how” of the situation, fosters the open exchange of ideas, and advances decision-making milestones. Sarah will track open items and their resolutions, gain feedback, and provide consistent updates regarding progress, budget, and schedule throughout the duration of service. As the City Landscape Architect, Sarah will augment City staff as requested and be a creative partner in accomplishing City goals, upholding City policies and be collaborative in her responsiveness to thoughtful community building using fiscal responsibility in our team’s delivery of quality services. Budget Management and Schedule: Our team aims to meet your expectations within the defined budget and work task order authorizations. Sarah will maintain communication and clarifications, examine work products to certify they meet expectations, and monitor project budget expenditures and schedule. She will simultaneously cross reference scope/percent complete, budget, and schedule to identify early on whether one or more of these elements are not in alignment with the rest. This weekly review and input from the team will improve quality and efficient responses. Stantec will work with the City Finance Director or assigned City staff, to monitor and invoice charges according to the appropriate development project. We recommend structuring Stantec invoices to align with work task orders, summarized by the development project and phase of work, such as the application plan review phase or site inspection phase. This process will confirm our work task order authorizations and fees are aligned and charged to the corresponding development project while minimizing administrative setup and manual data entry tracking spreadsheets. Policies and Procedures: Our team will bring current knowledge of City policies and procedures along with the desire to improve efficiency, communication, and collaboration. We will provide further recommendations to develop and refine current processes to maximize City operations and consistency. We will review these for consistency with City policies, relevant laws, rules, and regulations, consistently communicating to ensure Council actions are implemented as directed by City staff. Plan Reviews: Stantec staff brings their experience providing reviews of private development site plans including grading, stormwater utility, landscape, and erosion control plans, on behalf of the City of Lake Elmo, Coon Creek Watershed District, Capital Region Watershed District, Middle Fork Crow River Watershed District, City of Dayton, and City of Oak Park Heights. This experience will ensure compliance with watershed district regulations and City code requirements. Our team works on behalf of private developers to design and submit tree preservation, landscape, irrigation, and native vegetation maintenance plans to City and Watershed Districts for land use and permit approval. This role provides exposure and understanding of the subtle differences between different municipal reviews and approvals. We will ensure a conflict of interest does not arise with the City as we conduct this work and in instances. If this situation does arise, our team will discuss it with the City before proceeding. We have outlined our process for plan reviews and approvals in more detail in the following section of this proposal. Cost Calculations: Stantec staff is well versed in providing Opinions of Probable Costs (OPC’s) that reflect current construction trend pricing from working with Cities and Counties on park design projects and private developments. Our staff performs a quality assurance-quality check (QAQC) review with construction cost estimating staff to assess anticipated costs and relevancy in today’s market. Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 12 Public Space Design and Planning: Stantec’s team has worked on the planning, concept development, public engagement, design, and construction of several City parks, trails, and streetscapes. We have provided these services for the municipalities we function as the City engineer and other clients we serve: • City of Blaine: The Blaine Wetland Sanctuary Development Master Plan • Hennepin County and City of Greenfield: Dance Hall Creek Integrated Natural Resource Master Plan and BMP Analysis • City of Delano: Downtown Task Force Recommendations • City of Eden Prairie: Rain Garden Renovations and Vegetation Maintenance Plan • City of Oakdale: Willowbrooke Parks • Dakota County: Thompson Oaks River to River Greenway and Water Quality Design • City of Corcoran: Water Treatment Plant and Water Tower Landscape Design • City of Minneapolis and Columbia Heights: 37th Avenue NE Reconstruction: Green Infrastructure Improvements (as a subconsultant to SEH) INSPECTIONS The Stantec team will communicate, schedule, and conduct on-site inspections to ensure compliance with approved tree preservation, landscape, and other applicable plans and prepare punch lists for the developer to complete prior to acceptance as directed by City staff. We have organized our workflow and tracked all projects through these warranty periods to ensure inspections occur, prescribed maintenance occurs, and acceptance recommendations are approved efficiently. Our team recommends implementing a warranty review and inspection schedule to include: • Installation conference with the Developer and Landscape Contractor to go over the approved plan(s), plant and seed mix substitution requests, City planting and installation details, and vegetation maintenance requirements during establishment and the 2-year warranty • Initial warranty inspection(s) to start the 2-year landscape warranty • Mid-term warranty inspection, typically at the 1-year warranty milestone • Final 2-year warranty inspection(s) and acceptance We recognize an opportunity to streamline the inspection process for more immediate action and response time frames. Building upon our current GIS database for the City, we recommend customizing updates for mobile landscape inspection data collection and documentation, similar to the application inspection Figure below. By building inspection forms with drop downs, field dependencies, and conditional (photo) documentation, we can ensure greater consistency and efficiency that fits your needs. Our GIS team has built these customized templates and mobile application forms for numerous municipalities and agencies throughout Minnesota. CITY MEETINGS Stantec aims to be an active participant in internal and external meetings where tree preservation and landscape subject matters are involved. We will review proposals and meet with developers and community members to convey City standards, code requirements, processes, and procedures related to the tree preservation and landscape requirements of the City. Our team will also attend other meetings, such as Planning Commission and/or Council meetings, when warranted and as directed by City staff. GIS Inspection Mobile Device Application Figure Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 13 RESPONSE TO ISSUES AS DIRECTED BY STAFF To address questions, concerns, and issues as they arise, Stantec will respond in a timely manner. As directed by City staff, these services may include field site visits and inspections, public presentations, Ordinance revisions, additional reviews, and recommendations for Staff, among other tasks. We will clearly communicate these requests and clarify when work task order authorizations are necessary before proceeding. OTHER ITEMS/ADDITIONAL SERVICES Non-traditional Landscaping Techniques/Ordinance Revisions: We are enthusiastic about policy, design, implementation, operations, and maintenance that is forward thinking and responsive to our communities and changing world. Climate adaptation and resiliency, alternative energies, multimodal transportation alternatives, and Smart Cities are a few of the emerging areas our landscape architecture and multidisciplinary team contribute. Our work in these arenas presents a great opportunity for us to identify feasible opportunities within the City to respond to current challenges, future trends, and development demands. Working with Project Partners: Stantec will work with other firms, as directed by the City for specific projects, innovative planning updates, or community driven public amenity improvements which could include neighborhoods, community and regional trail connections, public safety through environmental design, safe routes to schools, or clean water legacy funding. Grant Opportunities: We recognize that securing Park and Trail, Safe Routes to School, ARPA or other funding is a critical component of executing projects that advance the quality of life in communities and generate existing trail segment connections, improve amenity access, and develop feasible solutions for future parks and trails within the search corridor areas. At Stantec, we have 150+ funding specialists and have helped communities in Minnesota secure over $41 million in grants over the past four years. Our extensive team has experience identifying, securing, and managing regional, state, and Federal funding programs and possesses an excellent track record supporting clients across North America. Funding services are a natural and complementary extension of the other technical and professional services we offer as a firm. With Stantec, from concept to construction you have an integrated team of resources at your fingertips—not only grant writers, but over 120 funding experts, experienced financial consultants, urban planners, engineers, landscape architects, transportation designers, and GIS analysts. We have compiled a team of Funding Advisors that have decades of experience developing financial plans and securing grants and loans for communities in Minnesota. Land Use Application Review Process A suggested process for the dedicated consultant team to review land use applications within the statutory 60-day review period.. The Stantec team envisions the following land use application review process, and will work with the City to refine the detailed steps so we can most efficiently work together: Communication and Internal Coordination: Open project budget and work task order for plan review task approval upon direction from Staff. Maintain consistent communication and check-ins with City staff by recommending using a ½-hour coordination call once a month to address development status updates, critical issues requiring resolution, and identify upcoming opportunities for community improvements. We have employed a shared spreadsheet between Stantec and City staff that tracks development landscape reviews and warranty periods; an additional opportunity exists to share a similar tracking method between City staff, the City Landscape Architect, and City Engineer for additional clarity on development and other permit status. Land Use Application Packet Improvements: To aid City staff in conducting pre-application meetings with applicants, we propose to provide recommendations for application checklist revisions to address clarity and inconsistent wording between current code requirements and checklist language. We aim to improve the ease of application completeness without overburdening application submissions. Our team also sees an opportunity to develop a tree preservation calculation worksheet, available for applicants to download from the City website, to aid the consistency and completeness of tree preservation calculations. This worksheet would be submitted as part of the appropriate application submittal packet and would increase our team’s landscape review efficiency and ability to focus on the big picture code requirements and less on the data entry of applicants that misinterpret tree categories or miscalculations. Submitted Application(s) Review: Our team will screen applications for completeness initially and will communicate missing application checklist items within two business days, prior to completing a full review. This provides an opportunity for quick response in the event the missing plan or document failed to upload or download from the provided link. We will then complete a full application review–checking plans, details, supporting graphics, narrative, and responses that are required for the specific application. We will summarize our findings and recommendations in a response memo for inclusion in the Staff report. This process has typically been completed within one to two weeks of application receipt by Stantec, depending on the Council or Commission meeting schedule. Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 14 Landscape Plan Approval, Warranty, and Acceptance Process A suggested process for the dedicated consultant team to manage approved landscape plans from City Council approval to City acceptance of the installed plan. The process should outline how the consultant would update City staff on compliance with the approved plan. Landscape Plan Approval: Our team will stay informed on Council action and recommendations and follow up with City staff on conditional approval actions at the monthly check-in coordination call and as we update the shared tracking spreadsheet. Warranty Period and Inspections: Through our monthly coordination call and consistent updates to the shared tracking spreadsheets, Stantec will be able to anticipate the development’s construction status and subsequent upcoming landscape inspection schedule. Our process would not change but rather the timing of site inspections specific to each development. Sarah maintains periodic communication with the Developer and Contractor to request the specific landscape installation timeframe, which will translate to a real time schedule for initial landscape review, mid-term landscape review, final review, and final acceptance. At the time of each review, we will summarize our landscape findings and out of compliance components in a memo and distribute this memo to the Developer, Contractor, and City staff. We see an opportunity to improve the turnaround time of the landscape inspection summary memo by means of transitioning Stantec’s current Lake Elmo GIS-based landscape database into an inspection tool capable of storing inspection photos, notes, findings and distributing the inspection results/ memo within a day of conducting the inspection. As City Landscape Architect, Sarah will collaborate with you on details to streamline this process and the communications with City staff. Acceptance: The final recommendation of acceptance memo is distributed by Stantec to all parties (Developer, Contractor, and City staff) after conducting a final warranty inspection that finds all landscape Code requirements and warranty items have been met. City staff then forward a recommendation to release the landscape escrow as appropriate for the development and parties involved. Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 15 Client Services City of Spring Lake Park City Engineer City of New Hope City Engineer City of Oak Park Heights City Engineer City of Dayton City Engineer City of Stacy City Engineer & Planner City of Maple Lake City Engineer & Planner City of Onamia City Engineer Chisago Lakes Township City Engineer City of Albany City Engineer City of Lauderdale City Engineer City of Blooming Prairie City Engineer City of Elgin City Engineer City of Harmony City Engineer City of West Concord City Engineer City of Cold Spring City Engineer City of Preston City Engineer City of Minnetonka Beach City Engineer City of Sauk Centre City Engineer City of Benson City Engineer & Planner Client Services City of Preston City Engineer City of Minnetonka Beach City Engineer & Planner City of Benson City Engineer City of Ogilvie City Engineer Spring Lake Township City Engineer City of Clear Lake City Engineer City of Oronoco City Engineer Avon Township City Engineer Sand Creek Township City Engineer New Market Township City Engineer City of Spring Lake Park City Eningeer & Planner City of Centerville City Eningeer & Planner City of Milaca City Eningeer & Planner City of Lilydale City Planner Coon Creek Water District District Engineer Capital Region Watershed District District Engineer Middle Fork Crow River Watershed District District Engineer Minnehaha Creek Watershed District District Engineer Experience with Similar Contracts & Clients Our team has an extensive list of municipal clients where we have served in the capacity of full-time City Engineer, or on an as-needed basis for special projects. Therefore, we are only providing the most relevant local list to showcase our commitment to communities in Minnesota. This gives the City the reassurance that our team has a strong background addressing similar challenges as your community faces. Below is a list of communities where Stantec is providing a variety of planning, design, and engineering services. Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 16 Project Examples Showing specific knowledge and expertise including project management skills and methodology used to monitor project budgets. Dance Hall Creek Hennepin County/Greenfield, Minnesota The Stantec team worked with stakeholders from the City, County, and Watershed Commission to develop a 300-acre integrated development and natural resources master plan, conceptual plans for seven parcels within the study area, and a stormwater BMP prioritization matrix with the goal to improve water quality to Lake Sarah. The stormwater BMP prioritization matrix analyzed a normalized, 30-year lifecycle cost-benefit for various BMPs using estimate of water quality benefits, construction costs, and operation and maintenance costs to compare the efficacy of each BMP. As part of this project our multidisciplinary team analyzed community septic system options, alternative development scenarios, market and financial feasibility of conservation development, site specific, nature-based concept plans for individual parcels, and feasible water-quality best management practices. Key Staff: Sarah Harding—Project Manager Delano Downtown Task Force Delano, Minnesota The City of Delano contracted with Stantec in an effort to develop recommendations to guide future development and redevelopment within the City's Downtown District. Stantec worked with the City of Delano staff and planning consultant and Downtown Task Force members to identify current conditions and opportunities, prioritize improvement projects, and develop concepts for streetscape, park, and public-realm wayfinding and signage improvements within the historic downtown district. After over 6 months of collaboration meetings, presentations, and work sessions, the Central Business District Design Guidelines which informed the 2022 Delano Downtown Plan was approved by Council earlier this year. Key Staff: Sarah Harding—Project Manager The Blaine Wetland Sanctuary Development Master Plan Blaine, Minnesota The 511-acre Blaine Wetland Sanctuary, located on the Anoka Sand Plain, will eventually offer 3.2 miles of developed trails and 4.5 miles of soft surface trails, two open water features, and an interpretive center. The Development Master Plan will be implemented in phases over a period of six years, starting in 2016. Stantec is providing full design and construction administration services for each of the six phases of development. Visitors began accessing and enjoying the site after the first phase, which included a parking lot and trails and boardwalk across the northern part of the site, was completed in the summer of 2017. When fully implemented, the Development Master Plan will provide for a unique destination open space for residents of Blaine and the surrounding area. Key Staff: Jacob Burgstahler—Landscape Design Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 17 Blue and Green Corridors Project New Orleans, Louisiana Our neighborhood redesign uses large neutral grounds to store water during flood events and create beneficial water areas to enhance the community. Elysian Fields Avenue will have a beautifully planted canal with water features and play spaces that bring the community together. Green infrastructure interventions were designed to reintroduce water to the ground, and a network of biking and pedestrian facilities (using a complete streets approach) were designed to create new connections to the places where the residents work, play, and live. Master Planning for Southwest and Roscoe Righter Parks Blue Springs, Missouri Stantec provided program development and site design to create a master plan for each park. Our design for the 75-acre Roscoe Righter Park includes several amenities such as a large activity center, an open flex-lawn, a multi-season ice and inline skating ribbon, rock climbing, pickleball, an adventure course, and shared use paths and trails that wander through wildflower fields with iconic shelters at strategic locations. For the 55-acre Southwest Park, our design takes advantage of the site's partially wooded property and two natural streamways to provide a natural setting that combines a variety of active, passive, and venue-oriented opportunities. City of Wausau - Riverfront Brownfield Redevelopment Wausau, Wisconsin The new riverfront design includes an Americans with Disabilities Act (ADA), publicly-accessible boat and fishing wharf, a kayak launch, a multi-use trail system, riverbank restoration, landscaping amenities, and lighting and site furnishings. Our work also turned toward a previously navigable stream that had been encapsulated into a large-diameter storm sewer as the city developed. To restore the stream, it was daylighted and an arched bridge was built over it with a lighted waterfall feature (for both visual and functional appeal). Use your smartphone camera to scan the QR code to learn more. Use your smartphone camera to scan the QR code to learn more. Use your smartphone camera to scan the QR code to learn more. ADDITIONAL EXPERIENCE Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 18 Fee Schedule See separate envelope for our fee schedule, per staff position, including the current hourly rate and annual projections thereafter for 2023 through 2027. We have also included ancillary expenses, such as overhead, mileage, telephone, Xeroxing, markup for subcontracted services, etc. Ranked most sustainable corporation in North America Ranked fifth most sustainable corporation in the world 2021 Corporate Knights Global 100 Stantec's Operational Pledge #1 #5 Carbon neutral by 2022; net zero by 2030 Net Zero Much more than simple announcements of good intent, our public commitments are a promise to act. We believe we can positively influence change and that we have a responsibility to do so. At any given time, Stantec subject matter experts are working on tens of thousands of projects for thousands of clients in hundreds of communities. We help our clients operate in a more sustainable manner and achieve their goals by providing integrated expertise and services across the entire project life cycle. Sustainable design is part of our identity and at the heart of all we do. References We invite you to contact the following references regarding our ability to provide consulting services, develop innovative solutions, and deliver value. REFERENCE 1: Landscape Architecture Services Name of Owner: City of Delano Project Name: Delano Downtown Task Force Contact Person: Phil Kern, City Administrator Address: 234 2nd Street North, Delano, MN Phone: 763-972-0565 Firm's Key Personnel: Sarah Harding and Vince VanderTop REFERENCE 2: Contract Planning Services Name of Owner: City of Oakdale Project Name: Contract Planning Services Contact Person: Chris Volkers, City Administrator Address: 1584 Hadley Avenue N Oakdale, MN Phone: 651-730-2705 Firm's Key Personnel: Erin Perdu and John Shardlow REFERENCE 3: City Engineering Services Name of Owner: City of Dayton Project Name: City Engineering Services Contact Person: Zach Doud, Finance Director Address: 12260 South Diamond Lake Rd Dayton, MN Phone: 763-323-4010 Firm's Key Personnel: Nico Cantarero and Jordan Shuck REFERENCE 4: City Engineering Services Name of Owner: City of Oak Park Heights Project Name: City Engineering Services Contact Person: Eric Johnson, City Administrator Address: 14168 Oak Park Boulevard N, Oak Park Heights, MN Phone: 651-439-4439 Firm's Key Personnel: Lee Mann Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 19 Highlights—Why Stantec In no more than one page, other factors that would be helpful in evaluating the consultant including an explanation of what separates your firm from others so much so that the City should choose you before other applicants. Through our current service to the City, our team not only understands the City’s mission and values, but we also have a thorough understanding of the unique qualities and widely varying conditions of the City’s character and the community we serve. Our ability to create value through building upon our relationships and learning from previous experience will facilitate change and improve efficiencies by working together. Trust: We are the trusted advisors for landscape architecture services and will advocate for the mission and values of the City of Lake Elmo. Innovation: We deliver creative solutions that are innovative, cost-effective, and reflect the City and community needs by providing exceptional value through our leadership that employ best practices. Focus: We have unmatched resources to provide a holistic approach to planning, design, and implementation services. Passion: We are passionate about creating high-quality experiences and focus on implementation that can help find sources of funding to execute projects. Aerial View of Lake Elmo Stantec LANDSCAPE ARCHITECTURE SERVICES PROPOSAL | 20 Disclosures & Assurances Conflict of Interest Stantec is not aware of any past or present involvement in projects that constitute or appear to constitute a conflict of interest in undertaking the responsibilities described in this submittal. We recognize that as a representative of the City, we may not simultaneously represent governmental jurisdictions and private developments without prior written approval from the City. As our client list has changed since joining Stantec, we want to reinforce that we will continue to have open conversations when there may be the potential for a conflict or perceived conflict of interest, and we will not proceed with work without the City’s approval. Carrier and Coverage Limits Stantec’s E&O Insurance is provided by Berkshire Hathaway Specialty Insurance Company with a limit of $3M and a certificate is available upon request. Applicant Authority Statement As an Associate of the firm, I am authorized to sign this proposal and bind the firm in future contracts. If an opportunity arises that requires additional assurance, I will coordinate additional signatures by Principals and Officers of the firm as required. Proposed Contract Form See the following pages for the proposed contract form. Sarah Harding, PLA City Landscape Architect Cell Phone: 952-334-4838 sarah.harding@stantec.com PROFESSIONAL SERVICES AGREEMENT https://stantec.sharepoint.com/sites/RiskManagement/Standard Form Agreement Master Library/Generic_PSA.dotm This Agreement is made and entered into effective January 1, 2022 (the “Agreement Date”) by and between: “Client” Name: Client Company Name Address: Client street address, including city, prov/state and zip or post code Phone: Phone Number extension here or delete Representative: Client representative and title Email: Email Address “Stantec” Name: Choose Stantec entity and click OK button Address: Stantec or affiliate street address Phone: Phone Number extension here or delete Representative: Stantec or affiliate representative and title Email: Email Address Project Name (the “Project”): Enter project name, location and number if desired DESCRIPTION OF WORK: Stantec shall render the services described in Attachment “A” (hereinafter called the “Services”) in accordance with this Agreement. Stantec may, at its discretion and at any stage, engage subconsultants to perform all or any part of the Services. The Client and Stantec by written amendment to this Agreement may from time to time make changes to the Services. All changed work shall be carried out under this Agreement. The time for completion of the Services shall be adjusted accordingly. COMPENSATION: Charges for the Services rendered will be made in accordance with the Contract Price indicated in Attachment “A”, or, if no Contract Price is indicated, in accordance with Stantec’s Schedule of Fees and Disbursements in effect from time to time as the Services are rendered. Invoices shall be paid by the Client in the currency of the jurisdiction in which the Services are provided without deduction or setoff upon receipt. Failure to make any payment when due is a material breach of this Agreement and will entitle Stantec, at its option, to suspend or terminate this Agreement and the provision of the Services. Interest will accrue on accounts overdue by 30 days at the lesser of 1.5 percent per month (18 percent per annum) or the maximum legal rate of interest. The Client will make payment by Electronic Funds Transfer when requested by Stantec. REPRESENTATIVES: Each party shall designate in the space provided above a representative who is authorized to act on behalf of that party and receive notices under this Agreement. Such representatives have complete authority to act on behalf of their principals in respect to all matters arising under this Agreement. NOTICES: All notices, consents, and approvals required to be given hereunder shall be in writing and shall be given to the representatives of each party. All notices required by this Agreement to be given by either party shall be deemed to be properly given and received within two (2) business days if made in writing to the other party by certified mail or email, addressed to the regular business address of such party as identified above. CLIENT’S RESPONSIBILITIES: The Client shall provide to Stantec in writing, the Client's total requirements in connection with the Project, including the Project budget and time constraints. The Client shall make available to Stantec all relevant information or data pertinent to the Project which is required by Stantec to perform the Services. Stantec shall be entitled to rely upon the accuracy and completeness of all information and data furnished by the Client, including information and data originating with other consultants employed by the Client whether such consultants are engaged at the request of Stantec or otherwise. Where such information or data originates either with the Client or its consultants then Stantec shall not be responsible to the Client for the consequences of any error or omission contained therein. When required by Stantec, the Client shall engage specialist consultants directly to perform items of work necessary to enable Stantec to carry out the Services. Whether arranged by the Client or Stantec, these services shall be deemed to be provided under direct contracts to the Client unless expressly provided otherwise. The Client shall give prompt consideration to all documentation related to the Project prepared by Stantec and whenever prompt action is necessary shall inform Stantec of Client’s decisions in such reasonable time so as not to delay the schedule for providing the Services. When applicable, the Client shall arrange and make provision for Stantec’s entry to the Project site as well as other public and private property as necessary for Stantec to perform the Services. The Client shall obtain any required approvals, licenses and permits from governmental or other authorities having jurisdiction over the Project so as not to delay Stantec in the performance of the Services. PROFESSIONAL SERVICES AGREEMENT Page 2 https://stantec.sharepoint.com/sites/RiskManagement/Standard Form Agreement Master Library/Generic_PSA.dotm STANTEC’S RESPONSIBILITIES: Stantec shall furnish the necessary qualified personnel to provide the Services. Stantec represents that it has access to the experience and capability necessary to and agrees to perform the Services with the reasonable skill and diligence required by customarily accepted professional practices and procedures normally provided in the performance of the Services at the time when and the location in which the Services were performed. This undertaking does not imply or guarantee a perfect Project and in the event of failure or partial failure of the product or the Services, Stantec will be liable only for its failure to exercise diligence, reasonable care, and professional skill. This standard of care is the sole and exclusive standard of care that will be applied to measure Stantec’s performance. There are no other representations or warranties expressed or implied made by Stantec. In particular, but not by way of limitation, no implied warranty of merchantability or fitness for a particular purpose shall apply to the Services provided by Stantec nor shall Stantec warrant or guarantee economic, market or financial conditions, proforma projections, schedules for public agency approvals, or other factors beyond Stantec’s reasonable control. Stantec does not warrant the Services to any third party and the Client shall indemnify and hold harmless Stantec from any demands, claims, suits, or actions of third parties arising out of Stantec’s performance of the Services. In performing the Services under this Agreement, Stantec shall operate as and have the status of an independent contractor and shall not act as or be an employee of the Client. TERMINATION: Stantec may terminate this Agreement without cause upon thirty (30) days’ notice in writing. If either party breaches this Agreement, the non-defaulting party may terminate this Agreement after giving seven (7) days’ notice to remedy the breach. On termination of this Agreement, the Client shall forthwith pay Stantec for the Services performed to the date of termination. Non-payment by the Client of Stantec’s invoices within 30 days of Stantec rendering same is agreed to constitute a material breach of this Agreement and, upon written notice as prescribed above, the duties, obligations, and responsibilities of Stantec are terminated. SUSPENSION OF SERVICES: If the project is suspended for more than thirty (30) calendar days in the aggregate, Stantec shall be compensated for services performed and charges incurred prior to receipt of notice to suspend and, upon resumption, an equitable adjustment in fees to accommodate the resulting demobilization and remobilization costs. In addition, there shall be an equitable adjustment in the project schedule based on the delay caused by the suspension. If the Project is suspended for more than ninety (90) days, Stantec may, at its option, terminate this agreement upon giving notice in writing to the Client. ENVIRONMENTAL: Except as specifically described in this Agreement, Stantec’s field investigation, laboratory testing and engineering recommendations will not address or evaluate pollution of soil or pollution of groundwater. Where the Services include storm water pollution prevention (SWPP), sedimentation or erosion control plans, specifications, procedures or related construction observation or administrative field functions, Client acknowledges that such Services proposed or performed by Stantec are not guaranteed to provide complete SWPP, sedimentation or erosion control, capture all run off or siltation, that any physical works are to be constructed and maintained by the Client’s contractor or others and that Stantec has no control over the ultimate effectiveness of any such works or procedures. Except to the extent that there were errors or omissions in the Services provided by Stantec, Client agrees to indemnify and hold Stantec harmless from and against all claims, costs, liabilities, or damages whatsoever arising from any storm water pollution, erosion, sedimentation, or discharge of silt or other deleterious substances into any waterway, wetland or woodland and any resulting charges, fines, legal action, cleanup, or related costs. In the prosecution of work, Stantec will take reasonable precautions to avoid damage to subterranean structures or utilities. However, it is the responsibility of the Client to provide Stantec with assistance in locating underground structures and utilities in the vicinity of any construction, exploration, or investigation. Stantec shall also rely upon third party sources in order to determine the existence and location of any underground structures and utilities of any kind. The Client acknowledges and agrees that Stantec may rely on such third-party advice, so long as such third party is, in Stantec’s opinion, a reasonable source for such information, without any requirement that Stantec shall make an independent evaluation or investigation of such underground structures and utilities. In the event that the information supplied by third parties in incorrect, the Client acknowledges that Stantec shall not be responsible for any damages done to any such underground structures or utilities. If neither party can confirm the location of such structures and utilities, the Client agrees to accept all liabilities, costs, expenses and damages, whether direct, indirect, economic, punitive, incidental, special, exemplary or consequential, associated with the repair, replacement or restoration of any damages to such structures and utilities caused by Stantec or its subcontractor(s) or subconsultant(s) in the performance of the Services and the Client agrees to defend, indemnify and hold Stantec harmless from any such damages. BUILDING CODES, BYLAWS AND OTHER PUBLIC REGULATIONS: Stantec shall, to the best of its ability, interpret building codes, by-laws, and other public regulations as they apply to the Project and as they are published at the time Services commence. Furthermore, Stantec shall observe and comply with all applicable laws, ordinances, codes, and regulations of government agencies, including federal, state, provincial, municipal, and local governing bodies having jurisdiction over the conduct of the Services (“LAWS”). However, it is expressly acknowledged and agreed by the Client that as the Project progresses such building codes, by-laws, other public regulations, and LAWS may change or the interpretation of any public authority may differ from the interpretation of Stantec, through no fault of Stantec, and any extra costs necessary to conform to such changes or interpretations during or after execution of the Services will be paid by the Client. PROFESSIONAL SERVICES AGREEMENT Page 3 https://stantec.sharepoint.com/sites/RiskManagement/Standard Form Agreement Master Library/Generic_PSA.dotm Stantec shall continue to provide equal employment opportunity to all qualified persons and to recruit, hire, train, promote and compensate persons in all jobs without regard to race, color, religion, sex, age, disability or national origin or any other basis prohibited by applicable laws. COST AND SCHEDULE OF CONSTRUCTION WORK: In providing opinions of probable cost and project schedule, it is recognized that neither the Client nor Stantec has control over the costs of labor, equipment, or materials, or over the Contractor’s methods of determining prices or time. The opinions of probable cost or project duration are based on Stantec’s reasonable professional judgment and experience and do not constitute a warranty, express or implied, that the Contractors’ bids, project schedules, or the negotiated price of the Work or schedule will not vary from the Client’s budget or schedule or from any opinion of probable cost or project schedule prepared by Stantec. Exact costs and times will be determined only when bids have been received for the Project and when the construction work has been performed and payments finalized. ADMINISTRATION OF CONSTRUCTION CONTRACTS: When applicable, Stantec shall provide field services during the construction of the Project only to the extent that such Services are included and defined in this Agreement. The performance of the construction contract is not Stantec’s responsibility nor are Stantec’s field services rendered for the construction contractor's benefit. It is understood and agreed by the Client and Stantec that only work which has been seen during an examination by Stantec can be said to have been appraised and comments on the balance of any construction work are assumptions only. When field services are provided by Stantec, the authority for general administration of the Project shall reside with Stantec only to the extent defined in this Agreement. In such case, Stantec shall coordinate the activities of other consultants employed by the Client, only to the extent that Stantec is empowered to do so by such other consultants’ contracts with the Client. Stantec shall not be responsible for any contractor’s failure to carry out the work in accordance with the contract documents nor for the acts or omissions of any contractor, subcontractor, any of their agents or employees, or any other persons performing any of the work in connection with the Project. When field services are provided, no acceptance by Stantec of the work or services of a construction contractor or other consultants, whether express or implied, shall relieve such construction contractor or other consultants from their responsibilities to the Client for the proper performance of such work or services and further, Stantec shall not be responsible to the Client or to the construction contractor or to the other consultants for the means, methods, techniques, sequences, procedures and use of equipment of any nature whatsoever, whether reviewed by Stantec or not, which are employed by the construction contractor or the other consultants in executing, designing, or administering any phases of the Project, or for placing into operation any plant or equipment or for safety precautions and programs incidental thereto. When field services are provided, Stantec will not be designated as the party responsible for the compliance by others on the construction work site with the purposes or requirements of applicable environmental, occupational health and safety, or similar legislation. The Client shall designate a responsible party, other than Stantec, for the coordination and performance of environmental, occupational health and safety activities on the construction work site as required by applicable legislation and associated regulations. JOBSITE SAFETY: Neither the professional activities of Stantec, nor the presence of Stantec or its employees and subconsultants at a construction site, shall relieve the Client and any other entity of their obligations, duties and responsibilities with respect to job site safety. Subject only to applicable legislation, Stantec and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. INDEMNITY: The Client releases Stantec from any liability and agrees to defend, indemnify, and hold Stantec harmless from any and all claims, damages, losses, and/or expenses, direct and indirect, or consequential damages, including but not limited to attorney’s fees and charges and court and arbitration costs, arising out of, or claimed to arise out of, the performance of the Services, excepting liability arising from the negligence or willful misconduct of Stantec. LIMITATION OF LIABILITY: It is agreed that, to the fullest extent possible under the applicable law, the total amount of all claims (including any and all costs associated with such claims such as attorney and expert fees and interest) the Client may have against Stantec under this Agreement or arising from the performance or non-performance of the Services under any theory of law, including but not limited to claims for negligence, negligent misrepresentation and breach of contract, shall be strictly limited to the lesser of the fees paid to Stantec for the Services or $500,000. No claim may be brought against Stantec in contract or tort more than two (2) years after the cause of action arose. As the Client’s sole and exclusive remedy under this Agreement any claim, demand or suit shall be directed and/or asserted only against Stantec and not against any of Stantec’s employees, officers, or directors. Stantec’s liability with respect to any claims arising out of this Agreement shall be absolutely limited to direct damages arising out of the Services and Stantec shall bear no liability whatsoever for any consequential loss, injury or damage incurred by the Client, including but not limited to claims for loss of use, loss of profits and loss of markets. PROFESSIONAL SERVICES AGREEMENT Page 4 https://stantec.sharepoint.com/sites/RiskManagement/Standard Form Agreement Master Library/Generic_PSA.dotm In no event shall Stantec’s obligation to pay damages of any kind exceed its proportionate share of liability for causing such damages. DOCUMENTS: All documents prepared by Stantec or on behalf of Stantec in connection with the Project are instruments of service for the execution of the Project. Stantec retains the property and copyright in these documents, whether the Project is executed or not. Payment to Stantec of the compensation prescribed in this Agreement shall be a condition precedent to the Client's right to use documentation prepared by Stantec. These documents may not be used for any other purpose without the prior written agreement of Stantec. The Client shall have a permanent non-exclusive, royalty- free license to use any concept, product or process which is patentable or capable of trademark, produced by or resulting from the Services rendered by Stantec in connection with the Project, for the life of the Project. The Client shall not use, infringe upon, or appropriate such concepts, products or processes without the express written agreement of Stantec. In the event Stantec’s documents are subsequently reused or modified in any material respect without the prior consent of Stantec, the Client agrees to indemnify Stantec from any claims advanced on account of said reuse or modification. Any document produced by Stantec in relation to the Services is intended for the sole use of Client. The documents may not be relied upon by any other party without the express written consent of Stantec, which may be withheld at Stantec’s discretion. Any such consent will provide no greater rights to the third party than those held by the Client under the contract and will only be authorized pursuant to the conditions of Stantec’s standard form reliance letter. Stantec cannot guarantee the authenticity, integrity or completeness of data files supplied in electronic format (“Electronic Files”). Client shall release, indemnify, and hold Stantec, its officers, employees, consultants, and agents harmless from any claims or damages arising from the use of Electronic Files. Electronic files will not contain stamps or seals, remain the property of Stantec, are not to be used for any purpose other than that for which they were transmitted, and are not to be retransmitted to a third party without Stantec’s written consent. PROJECT PROMOTION: Where the Client has control or influence over construction signage, press releases and/or other promotional information identifying the project (“Project Promotion”), the Client agrees to include Stantec in such Project Promotion. FORCE MAJEURE: Any default in the performance of this Agreement caused by any of the following events and without fault or negligence on the part of the defaulting party shall not constitute a breach of contract: labor strikes, riots, war, acts of governmental authorities, unusually severe weather conditions or other natural catastrophe, disease, epidemic or pandemic, or any other cause beyond the reasonable control or contemplation of either party. Nothing herein relieves the Client of its obligation to pay Stantec for services rendered. GOVERNING LAW: This Agreement shall be governed, construed, and enforced in accordance with the laws of the jurisdiction in which the majority of the Services are performed. DISPUTE RESOLUTION: If requested in writing by either the Client or Stantec, the Client and Stantec shall attempt to resolve any dispute between them arising out of or in connection with this Agreement by entering into structured non-binding negotiations with the assistance of a mediator on a without prejudice basis. The mediator shall be appointed by agreement of the parties. The Parties agree that any actions under this Agreement will be brought in the appropriate court in the jurisdiction of Governing Law, or elsewhere by mutual agreement. Nothing herein however prevents Stantec from any exercising statutory lien rights or remedies in accordance with legislation where the project site is located. ATTORNEYS FEES: In the event of a dispute hereunder, the prevailing party is entitled to recover from the other party all costs incurred by the prevailing party in enforcing this Agreement and prosecuting the dispute, including reasonable attorney’s and expert’s fees, whether incurred through formal legal proceedings or otherwise. ASSIGNMENT AND SUCCESSORS: The Client shall not, without the prior written consent of Stantec, assign the benefit or in any way transfer the obligations of this Agreement or any part hereof. This Agreement shall inure to the benefit of and be binding upon the parties hereto, and except as otherwise provided herein, upon their executors, administrators, successors, and assigns. PROTECTION OF PRIVACY LAWS: The parties acknowledge that information relating to an identified or identifiable person (“Personal Information”) may be exchanged in the course of this Project pursuant to this Agreement. The party disclosing Personal Information (the “Disclosing Party”) warrants that is has all necessary authorizations and approvals required to process and disclose the Personal Information and to enable the party receiving the Personal Information (the “Receiving Party”) to process it in performing the Services. The Disclosing Party will provide the Receiving Party with written notice containing the details of what Personal Information will be provided. The Receiving Party will comply with any reasonable instruction from the Disclosing Party in respect of such Personal Information and implement appropriate technical and organization measures to protect the Personal Information against unauthorized or unlawful processing and accidental loss, theft, use, disclosure, destruction and/or damage. The Receiving Party shall be permitted, upon prior written consent of the Disclosing Party, to transfer Personal Information outside the jurisdiction if required for performance of the Services provided that such transfers are in accordance with relevant and applicable requirements under applicable legislation. The Receiving Party shall provide the Disclosing Party with full cooperation and assistance in meeting its obligations under applicable privacy legislation, including in relation to the security of processing, the notification of Personal Information breaches, the notification of requests from individuals and Personal Information protection impact assessments. PROFESSIONAL SERVICES AGREEMENT Page 5 https://stantec.sharepoint.com/sites/RiskManagement/Standard Form Agreement Master Library/Generic_PSA.dotm On termination of this Agreement, the Receiving Party shall cease processing Personal Information and shall delete and destruct or return to the Disclosing Party (as the Disclosing Party may require) all Personal Information held or processed by the Receiving Party on the Disclosing Party’s behalf. It is understood however, that the Receiving Party may need to keep a copy of all Personal Information for legal purposes and therefore it will continue to take reasonable steps to protect the Personal Information as outlined herein and will proceed with the destruction of the Personal Information within a reasonable period of time if there is no longer any legal justification to keep the Personal Information. Nothing herein relieves either party from their responsibilities for compliance with applicable privacy legislation. ENTIRE AGREEMENT: This Agreement constitutes the sole and entire agreement between the Client and Stantec relating to the Project and supersedes all prior agreements between them, whether written or oral respecting the subject matter hereof and no other terms, conditions, or warranties, whether express or implied, shall form a part hereof. This Agreement may be amended only by written instrument signed by both the Client and Stantec. All attachments referred to in this Agreement are incorporated herein by this reference; however, in the event of any conflict between attachments and the terms and conditions of this Agreement, the terms and conditions of this Agreement shall take precedence. SEVERABILITY: If any term, condition, or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall be binding on the Client and Stantec. CONTRA PROFERENTEM: The parties agree that in the event this Agreement is subject to interpretation or construction by a third party, such third party shall not construe this Agreement or any part of it against either party as the drafter of this Agreement. BUSINESS PRACTICES: Each Party shall comply with all applicable laws, contractual requirements and mandatory or best practice guidance regarding improper or illegal payments, gifts or gratuities, and will not pay, promise to pay or authorize the payment of any money or anything of value, directly or indirectly, to any person (whether a government official or private individual) or entity for the purpose or illegally or improperly inducing a decision or obtaining or retaining business in connection with this Agreement or the Services. THE PARTIES EXPRESSLY ACKNOWLEDGE THAT THIS AGREEMENT CONTAINS LIMITATION OF LIABILITY PROVISIONS RESTRICTING RIGHTS FOR THE RECOVERY OF DAMAGES. The Parties, intending to be legally bound, have made, accepted, and executed this Agreement as of the Agreement Date noted above. Client Company Name Choose Stantec entity and click OK button Name and Title of signor IF NOT KNOWN select delete to clear this field for printing. Name and Title of signor Print Name and Title Print Name and Title Signature Signature Name and Title of signor IF NOT KNOWN select delete to clear this field for printing. Name and Title of signor Print Name and Title Print Name and Title Signature Signature PROFESSIONAL SERVICES AGREEMENT ATTACHMENT “A” https://stantec.sharepoint.com/sites/RiskManagement/Standard Form Agreement Master Library/Generic_PSA.dotm Attached to and forming part of the Agreement BETWEEN: Client Company Name (Hereinafter called the “Client”) - and - Choose Stantec entity and click OK button (Hereinafter called “Stantec”) EFFECTIVE: January 1, 2022 This Attachment details the Services, Contract Time, Contract Price, Additional Conditions and Additional Attachments forming part of the above-described Agreement. SERVICES: Stantec shall perform the following Services: [Click and enter in any format the details you wish to use to express Scope of Services] (Hereinafter called the “Services”) CONTRACT TIME: Commencement Date: [enter a date or statement of when the work will commence] Estimated Completion Date: [enter a date or statement of estimated time of completion] CONTRACT PRICE: Subject to the terms below, Client will compensate Stantec as follows: [Click and enter in any format fee and/or compensation details] An eight percent (8%) flat rate disbursement (FRD) recovery charge will be applied to the Stantec fees to cover miscellaneous project expenses, internal incidental printing, copying and plots, film, CDs and report materials; communications expenses (e.g., faxes, office and mobile phones, blackberries, pagers, and other devices); office expenses (e.g., postage, couriers, equipment, common software and other supplies); staff local mileage/kilometrage; and archive maintenance. As this is an FRD, no supporting document will be provided with invoices. Project specific charges, such as subconsultants; travel, accommodations, and meals; project-specific printing of deliverables; consumables; usage charges for specialized field equipment and company-owned, leased, or rented project vehicles; external testing lab charges and other external services charges; specialized computer software costs; and other significant project-specific expenses will be invoiced in addition to labor fees and to the FRD. Where not stated as being included in the fees, project specific subconsultant, contractor, lab and other similar third-party charges will be charged as invoiced to Stantec with a ten percent (10%) markup. Unless otherwise noted, the fees in this agreement do not include any value added, sales, or other taxes that may be applied by Government on fees for services. Such taxes will be added to all invoices as required. Where the Services or services conditions change, Stantec shall submit to the Client in a timely manner, documentation of the revisions to Attachment “A” adjusting the Contract Services Time and Price as required. Unless otherwise specified, charges for Services are based on Stantec’s hourly billing rate table (“Rate Table”), attached hereto. The Rate Table is subject to escalation from time to time. At a minimum, effective each January 1 during the term of this Agreement, Stantec’s charges for Services shall escalate by either (a) the most current Consumer Price Index year over year percentage increase, not seasonally adjusted, for the preceding July, all items, as published by Statistics Canada (for Projects in Canada) plus 1.0%, or (b) the most current Consumer Price PROFESSIONAL SERVICES AGREEMENT ATTACHMENT “A” Page 2 https://stantec.sharepoint.com/sites/RiskManagement/Standard Form Agreement Master Library/Generic_PSA.dotm Index for All Urban Consumers (CPI-U) year over year percentage increase, not seasonally adjusted, for the preceding July, as published by the U.S. Bureau of Labor Statistics plus 1.0% (for all other projects). ADDITIONAL CONDITIONS: The following additional conditions shall be read in conjunction with and constitute part of this Agreement: [Click and insert additional items. If none, type 'No additional conditions' or similar wording.] COVID-19: The parties acknowledge the ongoing COVID-19 pandemic and agree that the CONTRACT PRICE and CONTRACT TIME are based on what is currently understood. Where conditions change, the parties may have further discussions to manage and mitigate the impact of this evolving situation on the Project. ADDITIONAL ATTACHMENTS: The following additional attachments shall be read in conjunction with and constitute part of this Agreement: Rate Table Click here, if there are additional attachments enter them here, if no additional attachments hit Delete button and backspace once to end list above. If attaching Insurance Certificate, IF REQUESTED, click here, type 'Insurance' and hit F3 button or Tab to insert the Insurance note, then delete the Insurance Requirements below. If not attaching certificate, select and delete this ROW. INSURANCE REQUIREMENTS: Before any services are provided under this agreement, Stantec shall procure, and maintain insurance coverage during the term of this agreement. Design with community in mind FEE SCHEDULE // GENERAL LANDSCAPE ARCHITECTURE SERVICES // PREPARED BY STANTECFee Schedule for General Landscape Architecture Services CITY OF LAKE ELMO October 5, 2022 Fee Schedule Our proposed fee structure is as follows; hourly rates are anticipated to increase by 3% per year. Direct expenses are billed at cost. Mileage is billed at current IRS rates. BILLING RATE CATEGORY PROPOSED FEE SCHEDULE 2022 2023-2027 City Landscape Architect—Sarah Harding, PLA $153 3% annual projected increase. Assistant City Landscape Architect $141 Landscape Architect (Irrigation Specialty)$141 Landscape Designer $120–$124 Environmental Scientist (Tree Preservation/Wetland Specialty)$124–$153 Principal Engineer (BMP/Rain Garden Specialty)$191 Senior Ecologist (Native/Invasive Species Management Specialty)$141 Funding Specialist (Grant Writing)$124–$191 GIS Support Staff $120–$163 Urban Planning Staff (Community Engagement Tools)$135 Senior Planning Staff (Community Engagement)$175 Design with community in mind A PROPOSAL FOR General Landscape Architecture Services FOR THE CITY OF LAKE ELMO 701 XENIA AVE S | SUITE 300 | MINNEAPOLIS, MN 55416 | TEL: 763.541.4800 | FAX: 763.541.1700 | WSBENG.COMOctober 5, 2022 Kristina Handt City Administrator 3800 Laverne Avenue North Lake Elmo, MN 55042 khandt@lakeelmo.org Re: RFP for General Landscape Architecture Services Dear Ms. Handt, On behalf of WSB, thank you for this opportunity to submit our qualifications. We are excited to show you how our company could meet your needs for these services. We have put together a strong multi- disciplinary team with decades of experience within the public and private sector for this project which will ensure the city of Lake Elmo meets the demands of development in the community. Professional and Responsive | WSB understands the pace of development in Lake Elmo demands a responsive and experienced professional team to meet deadlines. Landscape Architecture, Natural Resources, and Community Planning divisions can meet that demand by using their internal resources to ensure plans, costs, and policies that need review and input with a fast turnaround time. Technology | The process of exchanging large plan sets, designing new parks, or laying out new trails and streetscapes for Lake Elmo can be accomplished using WSB’s adept use of technology from file sharing software to 3D modeling. WSB can leverage technology such as laser scanning. One application of the laser scanning technology was creating 3D model of wooded areas in advance of designing a “Treetop Trail” within the Twin Cities that is 15-20 feet above the ground. The 3D model generated provides information on tree height and branching structures that at typical topographic survey doesn’t include. Specialized Experience | I will act as the project manager for Lake Elmo’s landscape architecture services contract. I have almost 24 years of experience as a Landscape Architect providing consulting services to a range of municipal clients across the upper Midwest. My experience in the public sector serving planning, engineering, and public works departments on numerous projects will be an asset to Lake Elmo because I understand the interplay between staff, developers, and the public. As Project Manager, I will coordinate with city staff and the WSB team to execute services promptly and professionally. Based on our experiences with other municipalities, our team understands the processes, creation of policies and ordinances, and local issues that arise during the land development process. Please do not hesitate to contact me at 612-201-5949 or rslipka@wsbeng.com with any questions about our qualifications or availability. Sincerely, WSB Robert Slipka, PLA Jason Amberg, PLA, ASLA Project Manager Principal 701 XENIA AVE S | SUITE 300 | MINNEAPOLIS, MN 55416 | TEL: 763.541.4800 | FAX: 763.541.1700 | WSBENG.COMTABLE OF CONTENTS Firm Overview ...................................................1 Familiarity with the City of Lake Elmo.............2 Experience .......................................................3 Update City Staff on Compliance with the Approved Plan ................................................11 Firm’s Current Workload ................................12 Scope of Services...........................................13 Project Experience .........................................14 Compensation & Fee Schedule .....................19 Disclosures and Assurances .........................20 -Applicant Authority -Ethics and Conflicts of Interest -Certificate of Insurance -WSB Sample Contract Firm Overview | 1 650+ STAFF 30+ SERVICE AREAS 15 OFFICES 1995 FOUNDED Forge ahead. WSB is a design and consulting firm specializing in engineering, community planning, environmental, and construction services. Together, our staff improves the way people engage with communities, transportation, infrastructure, energy and our environment. We offer services that seamlessly integrate planning, design and implementation. We share a vision to connect your dreams for tomorrow to the needs of today— the future is ours for the making. Alternative Project Delivery | Biogas | Bridges & Structures | City Engineering | Community Planning | Constructability Review | Construction Materials Testing & Special Inspection | Contractor Modeling | Drinking Water | Economic Development | Environmental Compliance | Geohazard Risk Management | Geospatial | Geotechnical Engineering | GIS Services | Grants & Funding | Health & Safety Compliance | Intelligent Transportation Systems | Investigation & Remediation | Land Development | Landscape Architecture | Managed Services | Natural Resources | Pavement Management | Pipeline | Project Management & Construction Administration | Public Engagement | Public Works Management | Right of Way | Roadway Design | Smart Cities | Solar | Survey | Sustainability | Technology Solutions | Traffic Engineering | Transit Planning | Transportation Planning | Urban Design | Vibration Monitoring | Visualizations | Water Resources | Water Reuse | Wind Firm Overview Familiarity with the City of Lake Elmo | 2Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo LAKE ELMO 2021 CENSUS DATA: POPULATION:12,899 MEDIAN HOME VALUE:$433,500 AREA IN SQUARE MILES:22.10 PERSONS 18 & UNDER PERSONS 19 - 64 37.3% 12.7% 50% PERSONS 65 & OLDER The lead off icer in Lake Elmo is the city administrator, who is appointed by the City Council. The administrator supervises and coordinates all department activities, handles citizen inquiries and requests, implements policies of the City Council, and enforces all ordinances. GOVERNMENT “The mission of the City of Lake Elmo is to provide planned, quality public services consistent with the City’s character in a fiscally responsible manner in partnership with our community.” MISSION Familiarity with the City of Lake Elmo The LA staff are familiar with the regional parks and trails within Washington County having completed recent projects at both the St. Croix Bluffs Regional Park and Lake Elmo Regional Park. WSB’s Community Planning staff has experience in other Washington County communities (Denmark Township, Mahtomedi) and understands the relationships with the County regarding planning and zoning and also development related issues. WSB understands the City of Lake Elmo is searching for a firm that will provide professional landscape architecture services serving as their subject matter expert. LAKE ELMO AT-A-GLANCE Experience | 3Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Experience LICENSED LANDSCAPE ARCHITECTS FOR PROJECT: Robert Slipka, PLA Project Manager 612-201-5949 rslipka@wsbeng.com WSB Headquarters 701 Xenia Avenue South Suite 300 Golden Valley, MN 55416 Jordan Gedrose, PLA Supporting Landscape Architect 612-263-0687 jgedrose@wsbeng.com Also on the WSB team are staff specialized in the following: community planning / code enforcement, forestry, environmental protection / natural resources, irrigation design, and economic development. WSB has an exemplary record of providing staff augmentation and has completed hundreds of landscape architecture and planning projects for well over 100 municipalities in the region. Our WSB Team consists of 11 landscape architects and has the professional background and expertise necessary to effectively execute the services identified in this RFP, as this is our specialty and what we do every day. Our LA team has a focus on recreation, parks and trails planning, design, and construction to help develop and create unique but implementable solutions. Experience | 4Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Project Controls We understand that staff and Council rely on their consultants to provide not only prompt responses to inquiries, but also accurate and reliable information for developing project budgets. At WSB, we use RT Vision and OneOffice software solutions to track project information. This software allows the analysis of bid information on all of our construction projects. Using this information, we are able to develop accurate estimates, especially regarding complex projects. WSB has developed a project controls team that assists our project managers in tracking and maintaining engineering budgets and design schedules. Utilizing the latest Primavera 6 software packages and the development of a proprietary software portal we call “Project Insights” our team can efficiently provide detailed reporting on project status that is updated daily. Using the latest project controls data, 98% of WSB’s projects are on budget and 95% are on schedule. The following statistics are representative of our company as a whole when working with more than 30 municipal projects in various communities: 92 97 % OF PROJECTS COMPLETED PRIOR TO THEIR SPECIFIED COMPLETION DATES. THERE WAS AN AVERAGE OF LESS THAN 0.5% OF CHANGE ORDERS ASSOCIATED WITH EACH PROJECT. % OF CONSTRUCTION COSTS WERE BELOW THE ORIGINAL ESTIMATE. THERE WAS AN AVERAGE OF SIX BIDDERS PER PROJECT; SEVERAL PROJECTS HAD MORE THAN 10 BIDDERS. Experience | 5Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Project Team GIS | ENVIRONMENTAL SERVICES Lake Elmo Bob Slipka, PLA PROJECT MANAGER Jordan Gedrose, PLA SUPPORT LANDSCAPE ARCHITECT Emily Ball, ISA Certified Arborist FORESTRY PROGRAM MANAGER Lori Johnson, AICP CPED Jason Amberg, PLA, ASLA PRINCIPAL RESOURCE POOL Experience | 6Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo SERVICE GROUP: Landscape Architecture REGISTRATION: Landscape Architect MN #40003 TX #3206 WI #558-14 EDUCATION: Bachelor of Landscape Architecture, North Dakota State University, 1995 Bachelor of Science, Environmental Design, North Dakota State University, 1995 MEMBERSHIPS + RECOGNITIONS: MN Recreation & Parks Association, Member & Routine Speaker American Society of Landscape Architects MN APA Guest Speaker: Community Transformation Through Park & Trail Planning (2015) Greater MN Parks & Trails NDSU Architecture/ Landscape Architecture Advisory Board 2000-2010 Land Use Training 2021 Guest Speaker: “Changing Land Use for Increased Public Benefit” Jason Amberg, PLA, ASLA PRINCIPAL Jason is the Principal Landscape Architect at WSB and an expert in the field of public space planning and design. Through his experience working with municipal staffs, park boards, and a variety of public groups and governing agencies, he has developed an ability to arrive at creative design solutions that meet project goals while respecting the diverse input of stakeholders. Jason is particularly astute at managing projects from the initial design phase through construction and observation. His projects range from small-scale neighborhood park improvements to comprehensive park and trail system plans and urban design/streetscaping projects. Additionally, Jason has presented park and trail planning topics at conferences and universities and served as an advisory board member at NDSU. Shipwreck Creek Campground | Split Rock Lighthouse St. Park, MN CLIENT: MNDNR PROJECT DURATION: JAN 2009 - AUG 2020 Jason served as the project manager and lead designer through the initial planning and design stage of this new state-of-the-art campground facility to complement the iconic lighthouse destination. The site presented significant topographic and geologic challenges which were thoughtfully considered through the planning and design process to create a unique destination that is being cohesively integrated into its natural course. Swedish Immigrant Trail | Chisago County, MN CLIENT: CHISAGO COUNTY PROJECT DURATION: JAN 2018 - OCT 2020 WSB has been contracted by Chisago County to provide preliminary and final design along with construction services for a two mile section of the Swedish Immigrant trail from scenic Taylors Falls to Shafer Township. The trail will be ten foot wide bituminous with an eight foot wide turf shoulder for snowmobile and pedestrian usage. The project contains challenging terrain, which requires two bridges and creative thinking to meet trail design standards, while preserving the natural beauty and historic nature of the surrounding area. In addition to the trail design, the project includes a new trailhead and parking area at the Taylors Falls community center. Park & Trail System Master Plan | Owatonna, MN CLIENT: CITY OF OWATONNA PROJECT DURATION: OCT 2018 - JAN 2020 Jason served as the project manager and lead planner for this citywide park and trail system master plan. This was the first system plan prepared for this growing and diverse city. We developed a public engagement strategy that included a range of different opportunities for the community to interact with the planning team, including open house meetings, pop up booths at local events, face to face interviews, social pinpoint online engagement, and phone calls/email. The collective information gained through these various interactions and comparing with participation data and recreational standards provided meaningful public ‘buy in’ during the process which has already proven to provide public support for implementation of the proposed improvements in the system. Experience | 7Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo SERVICE GROUP: Landscape Architecture REGISTRATION: Landscape Architect MN #44337 IA #00524 Council of Landscape Architectural Registration Boards (CLARB) Certification #6378 EDUCATION: Bachelor of Landscape Architecture, North Dakota State University, 1998 Bachelor of Science in Environmental Design, North Dakota State University, 1998 Bob Slipka, PLA PROJECT MANAGER As a Senior Landscape Architect, Bob has over 24 years of project experience in the upper Midwest. Over his career, he has been involved in a range of project types including park and trail planning, recreational facilities, riverfront improvements, streetscapes, corridor enhancements, and site development projects. Bob’s daily responsibilities include project management, master planning, inventory and analysis, site design and detailing, preparation of construction documents and associated specifications, cost estimating, bidding, and construction administration. He has been directly involved on a variety of projects beginning at development of a master plan through preparation of actual park and trail design and construction. Through his experience working with municipal staffs, park boards, and public groups, he has a proven track record of creating successful planning and design solutions. Lake Elmo Park Reserve Group Swim Pond | Washington County, MN CLIENT: WASHINGTON COUNTY PROJECT DURATION: MAR 2014 - NOV 2015 WSB worked as a subconsultant to Alliiance on improvements at the swim pond area. The project scope included design of new filtration equipment, site improvements at the proposed new swim pond building, and replacement of playground equipment. WSB facilitated a quote package with play vendors, developed options for play area layouts, seating and picnic areas configurations, filtration equipment, and installation and maintenance costs to help county staff determine most preferred option. Design services were provided to 60% - Design Development level before the project was put on hold due to budget shortfalls. Lake Elmo Park Campground Improvements | Washington County, MN CLIENT: WASHINGTON COUNTY PROJECT DURATION: MAR 2014 - NOV 2015 WSB provided design, bidding, and construction services for installation of new well, water distribution to camp sites, yard hydrants, vault toilets, picnic shelters, and trail improvements to bring the campground to current state requirements and add amenities. Budget for this project was tight so bid alternates were developed to provide greater ease to modify scope to keep the project within set budgets. St. Croix Bluffs Campground Improvements | Washington County, MN CLIENT: WASHINGTON COUNTY PROJECT DURATION: MAR 2014 - NOV 2015 WSB provided design, bidding, and construction services for installation of vault toilets and trail improvements. WSB worked with vendors on design, layout, and permitting requirements. Special construction requirements were required due to shallow bedrock within the campground. Final improvements included two new vault toilets, one for the east tent camping area and one for the west pad camping area as well as a new trail connection to the west parking area. Experience | 8Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Jordan Gedrose, PLA LANDSCAPE ARCHITECT SUPPORT Jordan is a landscape architect with a passion to harmoniously integrate design into the natural environment. Throughout his career Jordan has worked with many communities to deliver visionary and achievable park master plan projects. He brings his conceptual, graphical, and technical expertise to projects including streetscapes, park and trail planning, playground design, and athletic complexes. Jordan is committed to collaborating with the client and providing thoughtful design input to create unique outdoor spaces and experiences. He has worked closely with communities throughout the public engagement process to understand the public’s desires and concerns through in person events and online forums. Jordan looks forward to continuing to develop transformational projects that generate social, environmental, health, and quality of life benefits for communities. SERVICE GROUP: Landscape Architecture REGISTRATION: Landscape Architect Minnesota #58254 EDUCATION: Bachelor of Landscape Architecture, North Dakota State University, 2016 Bachelor of Environmental Design, North Dakota State University, 2016 Woodhaven Park | Eagan, MN CLIENT: CITY OF EAGAN PROJECT DURATION: MARCH 2019 – JUL 2021 Jordan assisted in developing three master plan concepts for a city park in Eagan, MN. The project included an inclusive playground, trails, restroom building, shelter, parking improvements, and storm water management. By working with city staff and a project manager, Jordan was able to effectively communicate three concept plans to the city and discuss the potential challenges and opportunities with each. Once a concept plan was selected, Jordan developed a master plan for the park that was approved by the City which led to developing construction documents for the project. He also provided construction administrative support during the construction stage of the park. Tower Park | Lino Lakes, MN CLIENT: CITY OF LINO LAKES PROJECT DURATION: JAN 2021 - NOV 2021 Jordan served as project manager for the construction administrative phase of the Tower Park project. The park is a new development that includes parking, pickle ball and tennis courts, trails, and stormwater basins. He worked closely with city staff, contractors, and other WSB service groups to ensure project goals were being met. Jordan created open lines of communication between multiple entities to coordinate project schedules and facilitated weekly construction progress meetings. In addition to construction administration, Jordan also developed the construction documents for the project. Legacy Park | Lakeville, MN CLIENT: CITY OF LAKEVILLE PROJECT DURATION: MAY 2017 - OCT 2019 Jordan played a key role in developing the Legacy Park master plan and construction document package. As part of the master planning process Jordan created concept drawings and facilitated public engagement events to better understand the community’s desires for the park. He listened to community members thoughts and concerns and worked with city staff and other team members to implement those thought and concerns as they relate to the city’s goals and budget. Once the master plan was approved by the city, Jordan developed design development drawings along with construction documents including removals, layout, grading, restoration, and detail sheets. Experience | 9Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Emily Ball, ISA Certified Arborist FORESTRY PROGRAM MANAGER Emily is a creative, diligent, and organized professional with 20 years of natural resource management experience, primarily in community forestry. She has extensive experience in contract administration, management of staff, AmeriCorps members and contractors, budget and grant management, plan review, tree health and condition inspections, outreach and education. Her advanced level presentation skills, program creation and management work, training, and staff oversight give her the ability to work closely and partner with other organizations, staff, and the community to educate, manage natural resources and provide excellent customer service. SERVICE GROUP: Natural Resources EDUCATION: Bachelor of Science, Urban Forester, University of Minnesota, 2002 Environmental Science Major, Lawrence University, 1999 CERTIFICATIONS: Project Learning Tree Educator Training, Minnesota Department of Natural Resources (2015) Minnesota State Tree Inspector License ISA Certified Arborist #4294A, Tree Risk Assessment Qualified (TRAQ) AWARDS: MN Society of Arboriculture/MnSTAC Practitioners Award of Excellence, 2018 Urban Forester of the Year, University of Minnesota Forestry Club, 2016 City Forestry | Lakeville, MN CLIENT: CITY OF LAKEVILLE PROJECT DURATION: AUG 2016- MAY 2022 Emily implemented a new forestry division in this rapidly developing community where she created and managed a forestry division budget and all associated grants. In this role, she managed contractors, four separate AmeriCorps members, a full-time permanent forestry technician, and successfully leveraged two additional Forestry Corps members for the 2022-23 service year. Emily managed a complete tree inventory collection process, wrote the city’s emerald ash borer management plan and ordinance and implemented both during her time at Lakeville. She also served as a consultant to the Planning, Engineering, Construction Services, Parks, Environmental, Streets divisions to review plans, manage contractors and provide BMPS and work direction to staff. City Forestry | Minnetonka, MN CLIENT: CITY OF MINNETONKA PROJECT DURATION: MAR 2004 - JULY 2016 As City Forester in a very wooded community, Emily reviewed tree inventories, landscape and engineering plans. She managed all aspects of the right-of-way pruning program, averaging 17-32 lane miles per year, ensuring over 2,000 residents were notified by mail prior to scheduled work and addressing an average of 20-50 individual complaints each winter to achieve a 12-year pruning cycle. Emily managed all aspects of the shade tree disease control program, ensuring over 500 sites were compliant (800-2,900 trees) with city code every summer. She also managed private contractors in the bid process, creation of specifications, contract administration for tree removal. Emily researched and assisted in preparation of reports and customized the CityWorks (ArcMap linked) program to manage inspection requests and update tree inventories. She led the city wide tree sale program, partnered with non-profit groups to accomplish tree planting projects on city parks and properties and acquired grants, and managed associated projects. Experience | 10Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Lori Johnson, AICP SENIOR PROFESSIONAL COMMUNITY PLANNER Lori has more than 25 years of experience working in a municipal planning department, having worked her way up through the planning department at the City of Blaine, to become their city planner. As the city planner, she supervised two planners and managed day to day functions of the planning department as well as the application processes with the planning commission and City Council. She is well versed in all aspects of city planning activities including project management, site plan and application review, public participation and long range planning. Lori has extensive experience with residential, commercial and industrial plan review, approval and implementation. Lori has a skilled at understanding how to accomplish these types of projects, as well as effectively communicating with city councils, planning commissions, developers, real estate professionals, and residents. SERVICE GROUP: Community Planning & Economic Development EDUCATION: Bachelor of Arts, Political Science, Luther College, 1992 Master of Community and Regional Planning, Iowa State University, 1995 MEMBERSHIPS: American Planning Association Sensible Land Use Coalition Territorial Road Master Plan | Maple Grove, MN CLIENT: CITY 0F MAPLE GROVE PROJECT DURATION: SEP 2021 - JULY 2022 The Territorial Road Master Plan provides a planning guide to the City of Maple Grove for a 335 acre project area in the northwest corner of the city. The plan implementation includes rerouting three major roadways, buying/developing a large park with associated trails adjacent to RusHCreek, and it provides guidance on densities and land uses. Public engagement activities include an online survey, a virtual town hall led by Lori, joint and independent meetings with the City Council, Planning Commission, and Parks Board. Otter Lake Road Extension Master Plan | Lino Lakes, MN CLIENT: CITY OF LINO LAKES PROJECT DURATION: 0CT 2021 - CURRENT This project is centered on providing a development and land use guide for the extension of Otter Lake Road, which will provide access to numerous property owners who wish to develop their land for industrial purposes. Stakeholder engagement is of major importance and Lori leads this effort with the property owners to ensure their voices and opinions are heard regarding the road extension and potential development of their property. City Planner | City of Sunfish Lake CLIENT: CITY OF SUNFISH LAKE PROJECT DURATION: SEP 2021 - CURRENT Lori serves as the city planner for the small city of Sunfish Lake. She processes all land use applications, acts as the main contact for all public inquiries, frequently communicates with the Mayor, City Council and Planning Commission members. She works very closely with other City staff members on all land use applications. Update City Staff on Compliance with the Approved Plan | 11Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Update City Staff on Compliance with the Approved Plan Most projects rely on quality communication to effectively execute and administer them on time and on budget. At the start of every project, during the kickoff stage, WSB develops a list of key contacts that will be included in correspondence to get decisions made quickly and without surprises. Once a project contact list is developed, a schedule is developed including specific deadlines and goals/expectations. This creates accountability for all parties involved. Lastly, we ensure all project plans and documents are compiled in one location for administration. Following this “kickoff” process, the WSB team will internally meet to identify specific task responsibilities along with associated needs and timelines. Documents will be reviewed with comments inserted and a summary memo with recommendations for inclusion in the Council agenda packet. Review comments would include, but not be limited to, compliance with City Ordinances, size and spacing of plant materials, zone hardiness of plant materials, maintenance considerations, execution of construction and initial maintenance, warranty, and closeout documentation. Once Council approvals are obtained, the WSB team will update the project group on the next steps and any action items that are still outstanding. During construction, site observations and inspections will be conducted before, during, and after construction to ensure that constructed improvements meet or exceed requirements. Site meetings will be documented and summarized via memos and photographs. Memos will be distributed to key contacts for record keeping. Following completion of the project, a final inspection will be done and if approved a final memo will be developed outlining acceptance of the project and any ongoing maintenance or administrative responsibilities. In some instances, special meetings are required with key participants which may include other agencies, management groups, adjacent landowners, etc. prior to providing final acceptance. These instances are often determined during the kickoff stage of the project so all project team members understand the requirements and obligations for the project. Kick-off process Design Council Approval Construction Final Inspection PROCESS AT-A-GLANCE Firm’s Current Workload | 12Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Firm’s Current Workload WSB monitors workload on a weekly basis utilizing Deltek Project Management software and is constantly aware of staff commitments. WSB assures the City that the staff identified in this proposal are available and have the capacity to meet your project schedules. Our workload/staffing review process ensures that team members in each area of discipline are not over-committed to other projects that would prevent them from fulfilling the duties to which they are assigned. Scope of Services | 13Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Scope of Services Review Process The WSB Team is well-versed in planning the application review process, ensuring that clients meet the 60-day legislated review and approval deadlines. Like other municipal clients, WSB staff review applications for completeness, analyze the project as compared to the zoning ordinance criteria as well as comprehensive plan policies and goals, and can make findings for support or denial of the project. Recommended conditions of approval, when applicable, can also be provided. Applications will be reviewed for completeness within the 15-day timeline and letters documenting the review outcomes will be provided to the applicant. That letter would document the start date for the 60-day review and application analysis and writing of the report would take place to meet the next appropriate Planning Commission and City Council meeting. Public hearing notices would be published and mailed consistent with state law, based upon the anticipated public hearing date. After Commission and Council action, a final letter stating the final disposition of the application would occur. In the event the review will exceed 60 days, a letter extending the review period to 120- days, as allowed, would be sent to the applicant to ensure the city is in compliance with the 60-day review regulations. WSB uses technology such as SharePoint file sharing software to ensure reviews and comments can be communicated in the most efficient way possible. ATTENDING INTERNAL & EXTERNAL CITY MEETINGS AS REQUESTED GENERAL & PROJECT MANAGEMENT SERVICES CONDUCTING ON-SITE INSPECTIONS 2.3. 1.Assumptions -WSB may be asked to work on one or a variety of projects as directed by City staff with most work charged back to development projects -For each requested task or product, WSB will provide a separate cost quote before proceeding with the work, and each such task or product will be individually authorized before work proceeds. -WSB would be serving as the City’s Landscape Architect. -WSB would provide services in three main capacities: Project Experience | 14Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Project Experience EXAMPLES INCLUDE: -On-Going Professional Services Woodbury, MN -Master Service Agreement Excelsior, MN -Master Service Agreement North St. Paul, MN -Tree Ordinance and Planting Guidance South St. Paul , MN Project Experience | 15Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo On-Going Professional Services - Woodbury CLIENT: CITY OF WOODBURY LOCATION: WOODBURY, MN DURATION: 2007 - CURRENT As Project Manager, Bob has been working with Josh and Woodbury Parks Department on a variety of projects and services with the City. These services range from developing construction documents and specifications for bidding/quoting, bidding, construction administration, inspections and punchlist development, administration of pay applications, coordination of other services including wetland delineations, tree inventories, topographic and boundary survey, geotechnical investigations, environmental compliance, material testing, permitting, watershed coordination, city staff coordination, other agency coordination, public input sessions, as well as presentations to Park Board and City Council. KEY WSB STAFF: BOB SLIPKA, JUSTIN MESSNER, EARTH EVANS, DUSTIN TIPP, KLAY ECKLES REFERENCE: JOSH KINNEY | PARK PLANNER | 8301 VALLEY CREEK ROAD | WOODBURY, MN 55125 | 651.387.6260 | JOSHUA.KINNEY@WOODBURYMN.GOV PRAIRIE RIDGE PARK TREE INVENTORY FAIRHAVEN/SUMMERLIN PARK CONSTRUCTION PROJECT EXAMPLE WSB has a Master Contract currently with the City of Woodbury for 2021-2025. Project Experience | 16Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo PROJECT EXAMPLE Master Service Agreement - Excelsior CLIENT: CITY OF EXCELSIOR LOCATION: EXCELSIOR, MN DURATION: 2010 - CURRENT WSB is under contract with the City of Excelsior as the Consulting City Engineer and has been the City Engineer since 2010. As part of those services, Bob is the Lead Landscape Architect and coordinates with city staff and the consulting engineer to develop landscape plans associated with various municipal projects. Some recent examples include a new trailhead facility along the Three River Park District Trail passing through downtown Excelsior. It also includes several street planting projects in historic downtown Excelsior as well as surrounding neighborhood streets. These include meetings with adjacent property owners to update them on the process and aid in selection of trees within the right-of-way or private property impacted by road, utility, and sidewalk improvements. Punchlist and warranty reviews are also completed on an as- needed basis. Our team will also review planting plan documents and installations of private developers working within the city and provide formal responses for consideration. At times, attendance or presentations to the Park Board and/or City Council are required. KEY WSB STAFF: BOB SLIPKA, MORGAN DAWLEY REFERENCE: TIM AMUNDSEN | PUBLIC WORKS SUPERINTENDENT | 339 THIRD STREET | EXCELSIOR, MN 55331 | 952.653.3676 | TAMINDSEN@EXCELSIORMN.ORG Project Experience | 17Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Master Service Agreement - North St. Paul CLIENT: CITY OF NORTH ST. PAUL LOCATION: NORTH ST. PAUL, MN DURATION: 2009 - CURRENT WSB is under contract with the City of North St. Paul as the Consulting City Engineer and City Planner. WSB has been the City Engineer since 2009. As part of those services, Bob is one of several staff in the WSB Landscape Architecture Group that support the city with a range of landscape architectural services. Some recent examples include updates to the Park and Trails Section of their Comprehensive Plan. Updates were also recently completed to their parks and trail facility assessment. In addition to planning eff orts, review and commenting of private development plans are done. Development of planting plans for local parks and streetscapes have also been completed including the recent improvements along their historic 7th Avenue downtown corridor which began with master planning services through final design and construction administration. Several recent projects has required facilitation of a public open house or online survey to gain community feedback on specific projects. In addition, attendance or presentations to the Park Board and/or City Council are occasionally necessary to present information on project specific items. KEY WSB STAFF: BOB SLIPKA, CANDACE AMBERG, JORDAN GEDROSE, MORGAN DAWLEY REFERENCE: BRIAN FRANDLE | CITY MANAGER | 2400 MARGARET STREET | NORTH ST. PAUL, MN 55109 | 651.747.2436 | BRIAN.FRANDLE@NORTHSTPAUL.ORG Downtown Redevelopment Master Plan 2022 Update PROJECT EXAMPLE Project Experience | 18Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo PROJECT EXAMPLE Tree Ordinance and Planting Guidance - South St. Paul, MN CLIENT: CITY OF SOUTH ST. PAUL LOCATION: SOUTH ST. PAUL, MN DURATION: JUL 2022 - CURRENT The City of South Saint Paul Public Works department requested WSB’s Forestry Program Manager to provide a review on all ordinances related to vegetation and trees prior to updating them and bringing them to the City Council for approval. The ordinance content included managing vegetation near sidewalks and street corridors, boulevard tree planting, and tree pest and disease control. The Forestry Program manager has written and updated ordinances in previous municipal roles, and managed vegetation in the right-of-way for 20 years as a city forester working with planning, public works and engineering divisions along with homeowners and developers so was uniquely qualified to review the proposed changes. She also provided a presentation to the planning division and public works director on boulevard tree planting, tree soil requirements and ideal species choices. KEY WSB STAFF: EMILY BALL REFERENCE: SUE POLKA | PUBLIC WORKS DIRECTOR/CITY ENGINEER | 400 RICHMOND STREET E | SOUTH ST. PAUL, MN 55075 | 623.826.1527 Compensation & Fee Schedule | 19Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Compensation & Fee Schedule PROPOSED STAFF HOURLY RATES: -Bob Slipka: $154 -Emily Ball: $159 -Jordan Gedrose: $113 -Lori Johnson: $159 -Jason Amberg: $192 -LA Support: $93 Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by contract. | Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit fees; delivery costs; etc. | Multiple rates illustrate the varying levels of experience within each category. | Rate Schedule is adjusted annually. 2022 WSB Rate Sheet BILLING RATE/ HOUR PRINCIPAL | ASSOCIATE $162 - $206 SR. PROJECT ENGINEER | SR. PROJECT MANAGER $162 - $206 PROJECT MANAGER $143 - $159 PROJECT ENGINEER | GRADUATE ENGINEER $97 - $158 ENGINEERING TECHNICIAN | ENGINEERING SPECIALIST $62 - $154 LANDSCAPE ARCHITECT | SR. LANDSCAPE ARCHITECT $73 - $154 ENVIRONMENTAL SCIENTIST | SR. ENVIRONMENTAL SCIENTIST $60 - $151 PLANNER | SR. PLANNER $75 - $159 GIS SPECIALIST | SR. GIS SPECIALIST $72 - $159 3D VISUALIZATION $72 - $159 CONSTRUCTION OBSERVER $98 - $128 SURVEY ONE-PERSON CREW $159 TWO-PERSON CREW $207 THREE-PERSON CREW $224 OFFICE TECHNICIAN $56 - $97 Disclosures and Assurances | 20Proposal forGeneral Landscape Architecture Services for the City of Lake Elmo Disclosures and Assurances Applicant Authority As a Principal of WSB, Jason Amberg has the authority to be a signatory representative of the firm. Ethics and Conflicts of Interest WSB takes the issue of ethics very seriously. We have a corporate policy regarding Legal, Ethical, and Safety Behavior and we regularly provide Ethics Training for our staff. Our philosophy and guidelines for legal and ethical behavior are applicable wherever we conduct our business. Further, we expect and require absolute candor and compliance regarding ethical behavior. We take the issue of conflict of interest very seriously throughout our organization. WSB does not have any conflicts of interest at this time. From time to time, WSB works for private clients, including land developers, energy companies, and industrial manufacturing and distribution companies. We understand the potential for conflict in these situations; therefore, we will always disclose these relationships prior to engagement on any future projects within the City of Lake Elmo. Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBRWVDADDLINSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCEDAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY 2/24/2022 Marsh &McLennan Agency LLC6160GoldenHillsDriveMinneapolisMN55416 Kasi Heilig kasi.heilig@marshmma.com National Union Fire Ins Co PittsburghPA 19445 WSBASSOCIA QBE Specialty Insurance Company 11515WSB&Associates,Inc701XeniaAveSo.,Suite 300Minneapolis,MN 55416 Princeton Excess &Surplus Lines Ins Co 10786 1430823522 A X 2,000,000X100,000 25,000 2,000,000 4,000,000 X X GL5425678 3/1/2022 3/1/2023 4,000,000 A 2,000,000 X CA4693553 3/1/2022 3/1/2023 C X X 5,000,00082A3FF0002834023/1/2022 3/1/2023 5,000,000 AA X N WC015853268WC014196003 3/1/20223/1/2022 3/1/20233/1/2023 1,000,000 1,000,000 1,000,000 B ExcessLiability MQSX0000715202 3/1/2022 3/1/2023 Each OccurrenceAggregate $5,000,000$5,000,000 This insurance is issuedpursuant to the Minnesota surplus lines insurance act.The insurer is an eligible surplus linesinsurer but is not otherwise licensed bytheStateofMinnesota.Incase of insolvency,payment ofclaims is not guaranteed.Company B and CompanyC are subject to statutes and regulations ofsurpluslinescarriers.Evidence of Insurance ISSUED FOR INFORMATIONAL PURPOSES ONLY Certificate of Insurance Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Professional Services Agreement 08.01.16 Page 1 WSB & ASSOCIATES, INC.PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (the “Agreement”) is made as of the day of , 20 , by and between with an address of (“Client”),and WSB & Associates,Inc.dba WSB with offices located at 701XeniaAvenueSouth,Suite 300,Minneapolis,Minnesota 55416 (“Consultant”). Client and Consultant, for the consideration enumerated herein, do hereby agree as follows: SECTION 1 / GENERAL CONTRACT TERMS AND CONDITIONSThe General Contract Terms and Conditions shall be as set forth in Exhibit A. SECTION 2 / SCOPE OF WORKThe scope of work to be performed by Consultantis set forth in Exhibit B. The work and services to be performed hereunder and described in Exhibit B shall be referred to herein and in the General Contract Provisions as the “Project”. SECTION 3 / COMPENSATIONThe amount, method and timing for payment to the Consultant shall be in accordance with Exhibit C. SECTION 4 / WORK SCHEDULEThe preliminary schedule of the work, if required, is set forth in Exhibit B. SECTION 5 / CLIENT RESPONSIBILITIESThe client responsibilities are set out in Exhibit F. SECTION 6 / SPECIAL CONDITIONSSpecial conditions, if any, are as set forth in Exhibit G. SECTION 7 / EXHIBITSThe following Exhibits are attached hereto and made a part of this Agreement: Exhibit A General Contract Provisions Exhibit B Scope of Work Exhibit C Compensation Exhibit D Insurance Schedule Exhibit E Rate Schedule Exhibit F Client Responsibilities Exhibit G Special Conditions All references to the “Agreement” in this Document and the Exhibits shall mean this Agreement and all of the Exhibits as one integrated Agreement SECTION 8 / ACCEPTANCE OF AGREEMENTUpon written acceptance of this Agreement by Client, Consultant shall commence the work. The undersigned hereby accept the terms and conditions of this agreement and Consultant is hereby authorized to perform the services described herein. CLIENT:CONSULTANT:WSB & ASSOCIATES, INC. ADDRESS:ADDRESS:701 XENIA AVENUE SOUTH SUITE 300 MINNEAPOLIS, MN 55416 BY:BY: SIGNATURE:SIGNATURE: TITLE:TITLE: WSB Sample Contract Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Exhibit A – General Contract Provisions 11.01.16 Page 1 WSB & ASSOCIATES, INC. EXHIBIT A GENERAL CONTRACT PROVISIONS ARTICLE 1 – PERFORMANCE OF THE WORK Consultant shall perform the services under this Agreement in accordance with the care and skill ordinarily exercised by members of Consultant’s profession practicing under similar circumstances at the same time and in the same locality. Consultant makes no warranties, express or implied, under this Agreement or otherwise, in connection with its services. ARTICLE 2 – ADDITIONAL SERVICES If the Client requests that the Consultant perform any services which are beyond the scope as set forth in the Agreement, or if changed or unforeseen conditions require the Consultant to perform services outside of the original scope, then, Consultant shall promptly notify the Client of cause and nature of the additional services required. Upon notification, Consultant shall be entitled to an equitable adjustment in both compensation and time to perform. ARTICLE 3 – SCHEDULE Unless specific periods of time or dates for providing services are specified in a separate Exhibit, Consultant’s obligation to render services hereunder will be for a period which may reasonably be required for the completion of said services. The Client agrees that Consultant is not responsible for damages arising directly or indirectly from any delays for causes beyond Consultant’s control. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions, or other natural disasters or acts of God; fires, riots, war or other emergencies; any action or failure to act in a timely manner by any government agency; actions or failure to act by the Client or the Client’s contractor or consultants; or discovery of any hazardous substance or differing site conditions. If the delays outside of Consultant’s control increase the cost or the time required by Consultant to perform its services in accordance with professional skill and care, then Consultant shall be entitled to a reasonable adjustment in schedule and compensation. ARTICLE 4 – CONSTRUCTION OBSERVATION If requested by Client, Consultant shall visit the project during construction to become familiar with the progress and quality of the contractors’ work and to determine if the work is proceeding, in general, in accordance with plans, specifications or other contract documents prepared by Consultant for the Client. The Client has not retained the Consultant to make detailed inspections or to provide exhaustive or continuous project review and observation services. Consultant neither guarantees the performance of any Contractor retained by Client nor assumes responsibility for any Contractor’s failure to furnish and perform the work in accordance with the construction documents. Client acknowledges Consultant will not direct, supervise or control the work of contractors or their subcontractors, nor shall Consultant have authority over or responsibility for the contractors’ means, methods, or procedures of construction. Consultant’s services do not include review or evaluation of the Client’s, contractor’s or subcontractor’s safety measures, or job site safety. Job Site Safety shall be the sole responsibility of the contractor who is performing the work. For Client-observed projects, the Consultant shall be entitled to rely upon and accept representations of the Client’s observer. If the Client desires more extensive project observation or full-time project representation, the Client shall request such services be provided by the Consultant as an Additional Service. Consultant and Client shall then enter into a Supplemental Agreement detailing the terms and conditions of the requested project observation. ARTICLE 5 – OPINIONS OF PROBABLE COST Opinions, if any, of probable cost, construction cost, financial evaluations, feasibility studies, economic analyses of alternate solutions and utilitarian considerations of operations and maintenance costs, collectively referred to as “Cost Estimates,” provided for are made or to be made on the basis of the Consultant's experience and qualifications and represent the Consultant's best judgment as an experienced and qualified professional design firm. The parties acknowledge, however, that the Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Exhibit A – General Contract Provisions 11.01.16 Page 2 Consultant does not have control over the cost of labor, material, equipment or services furnished by others or over market conditions or contractor's methods of determining their prices, and any evaluation of any facility to be constructed or acquired, or work to be performed must, of necessity, be viewed as simply preliminary. Accordingly, the Consultant and Client agree that the proposals, bids or actual costs may vary from opinions, evaluations or studies submitted by the Consultant and that Consultant assumes no responsibility for the accuracy of opinions of Cost Estimates and Client expressly waives any claims related to the accuracy of opinions of Cost Estimates. If Client wishes greater assurance as to Cost Estimates, Client shall employ an independent cost estimator as part of its Project responsibilities. ARTICLE 6 – REUSE AND DISPOSITION OF INSTRUMENTS OF SERVICE All documents, including reports, drawings, calculations, specifications, CADD materials, computers software or hardware or other work product prepared by Consultant pursuant to this Agreement are Consultant’s Instruments of Service and Consultant retains all ownership interests in Instruments of Service, including copyrights. The Instruments of Service are not intended or represented to be suitable for reuse by the Client or others on extensions of the Project or on any other project. Copies of documents that may be relied upon by Client are limited to the printed copies (also known as hard copies) that are signed or sealed by Consultant. Files in electronic format furnished to Client are only for convenience of Client. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk. Consultant makes no representations as to long term compatibility, usability or readability of electronic files. If requested, at the time of completion or termination of the work, the Consultant may make available to the Client the Instruments of Service upon (i) payment of amounts due and owing for work performed and expenses incurred to the date and time of termination, and (ii) fulfillment of the Client’s obligations under this Agreement. Any use or re-use of such Instruments of Service by the Client or others without written consent, verification or adaptation by the Consultant except for the specific purpose intended will be at the Client’s risk and full legal responsibility and Client expressly releases all claims against Consultant arising from re-use of the Instruments of Service without Consultant’s written consent, verification or adaptation. The Client will, to the fullest extent permitted by law, indemnify and hold the Consultant harmless from any claim, liability or cost (including reasonable attorneys' fees, and defense costs) arising or allegedly arising out of any unauthorized reuse or modification of these Instruments of Service by the Client or any person or entity that acquires or obtains the reports, plans and specifications from or through the Client without the written authorization of the Consultant. Under no circumstances shall transfer of Instruments of Service be deemed a sale by Consultant, and Consultant makes no warranties, either expressed or implied, of merchantability and fitness for any particular purpose. Consultant shall be entitled to compensation for any consent, verification or adaption of the Instruments of Service for extensions of the Project or any other project. ARTICLE 7 – PAYMENTS Payment to Consultant shall be on a lump sum or hourly basis as set out in the Agreement. Consultant is entitled to payment of amounts due plus reimbursable expenses. Client will pay the balance stated on the invoice unless Client notifies Consultant in writing of any disputed items within fifteen (15) days from the date of invoice. In the event of any dispute, Client will pay all undisputed amounts in the ordinary course, and the Parties will endeavor to resolve all disputed items. All accounts unpaid after thirty (30) days from the date of original invoice shall be subject to a service charge of 1-1/2% per month, or the maximum amount authorized by law, whichever is less. Consultant reserves the right to retain instruments of service until all invoices are paid in full. Consultant will not be liable for any claims of loss, delay, or damage by Client for reason of withholding services or instruments of service until all invoices are paid in full. Consultant shall be entitled to recover all reasonable costs and disbursements, including reasonable attorney fees, incurred in connection with collecting amounts owed by Client. In addition, Consultant may, after giving seven (7) days’ written notice to Client, suspend services under this Agreement until it receives full payment for all amounts then due for services, expenses and charges. Payment methods, expenses and rates may be more fully described in Exhibit C and Exhibit E. Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Exhibit A – General Contract Provisions 11.01.16 Page 3 ARTICLE 8 – SUBMITTALS AND PAY APPLICATIONS If the Scope of Work includes the Consultant reviewing and certifying the amounts due the Contractor, the Consultant’s certification for payment shall constitute a representation to the Client, that to the best of the Consultant’s knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in general accordance with the Documents issued by the Consultant. The issuance of a Certificate for Payment shall not be a representation that the Consultant has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Client to substantiate the Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. Contractor shall remain exclusively responsible for its Work. If the Scope of Work includes Consultant’s review and approval of submittals from the Contractor, such review shall be for the limited purpose of checking for conformance with the information given and the design concept. The review of submittals is not intended to determine the accuracy of all components, the accuracy of the quantities or dimensions, or the safety procedures, means or methods to be used in construction, and those responsibilities remain exclusively with the Client’s contractor. ARTICLE 9 – HAZARDOUS MATERIALS Notwithstanding the Scope of Services to be provided pursuant to this Agreement, it is understood and agreed that Consultant is not a user, handler, generator, operator, treater, arranger, storer, transporter, or disposer of hazardous or toxic substances, pollutants or contaminants as any of the foregoing items are defined by Federal, State and/or local law, rules or regulations, now existing or hereafter amended, and which may be found or identified on any Project which is undertaken by Consultant. The Client agrees to indemnify Consultant and its officers, subconsultant(s), employees and agents from and against any and all claims, losses, damages, liability and costs, including but not limited to costs of defense, arising out of or in any way connected with, the presence, discharge, release, or escape of hazardous or toxic substances, pollutants or contaminants of any kind, except that this clause shall not apply to such liability as may arise out of Consultant’s sole negligence in the performance of services under this Agreement arising from or relating to hazardous or toxic substances, pollutants, or contaminants specifically identified by the Client and included within Consultant’s services to be provided under this Agreement. ARTICLE 10 – INSURANCE Consultant has procured general and professional liability insurance. On request, Consultant will furnish client with a certificate of insurance detailing the precise nature and type of insurance, along with applicable policy limits. Additional Insurance requirements are listed in Exhibit D. ARTICLE 11 – TERMINATION OR SUSPENSION If Consultant’s services are delayed or suspended in whole or in part by Client, or if Consultant’s services are delayed by actions or inactions of others for more than sixty (60) days through no fault of Consultant, Consultant shall be entitled to either terminate its agreement upon seven (7) days written notice or, at its option, accept an equitable adjustment of rates and amounts of compensation provided for elsewhere in this Agreement to reflect reasonable costs incurred by Consultant in connection with, among other things, such delay or suspension and reactivation and the fact that the time for performance under this Agreement has been revised. This Agreement may be terminated by either party upon seven (7) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. In the event of termination Consultant shall be compensated for services performed prior to termination date, including charges for expenses and equipment costs then due and all termination expenses. This Agreement may be terminated by either party upon thirty (30) days’ written notice without cause. Consultant shall upon termination only be entitled to payment for the work performed up to the Date of termination. In the event of termination, copies of plans, reports, specifications, electronic drawing/data Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Exhibit A – General Contract Provisions 11.01.16 Page 4 files (CADD), field data, notes, and other documents whether written, printed or recorded on any medium whatsoever, finished or unfinished, prepared by the Consultant pursuant to this Agreement and pertaining to the work or to the Project, (hereinafter "Instruments of Service"), shall be made available to the Client upon payment of all amounts due as of the date of termination. All provisions of this Agreement allocating responsibility or liability between the Client and Consultant shall survive the completion of the services hereunder and/or the termination of this Agreement. ARTICLE 12 – INDEMNIFICATION The Consultant agrees to indemnify and hold the Client harmless from any damage, liability or cost to the extent caused by the Consultant’s negligence or willful misconduct. The Client agrees to indemnify and hold the Consultant harmless from any damage, liability or cost to the extent caused by the Client’s negligence or willful misconduct. ARTICLE 13 – WAIVER OF CONSEQUENTIAL DAMAGES The Consultant and Client waive claims against each other for consequential damages arising out of or relating to this contract. This mutual waiver includes damages incurred by the Client for rental expenses, for loss of use, loss of income, lost profit, project delays, financing, business and reputation and for loss of management or employee productivity or of the services of such persons; and (2) Damages incurred by the Consultant for principal office expenses including the compensation for personnel stationed there, for losses of financing, business and reputation and for loss of profit except anticipated profit arising directly from the Work. The Consultant and Client further agree to obtain a similar waiver from each of their contractors, subcontractors or suppliers. ARTICLE 14 – WAIVER OF CLAIMS FOR PERSONAL LIABILITY It is intended by the parties to this Agreement that Consultant’s services shall not subject Consultant’s employees, officers or directors to any personal legal exposure for the risks associated with this Agreement. Therefore, and notwithstanding anything to the contrary contained herein, the Client agrees that as the Client’s sole and exclusive remedy, any claim, demand or suit shall be directed and/or asserted only against Consultant, and not against any of Consultant’s individual employees, officers or directors. ARTICLE 15 – ASSIGNMENT Neither Party to this Agreement shall assign its interest in this agreement, any proceeds due under the Agreement nor any claims that may arise from services or payments due under the Agreement without the written consent of the other Party. Any assignment in violation of this provision shall be null and void. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Consultant or Client. This Agreement is for the exclusive benefit of Consultant and Client and there are no other intended beneficiaries of this Agreement. ARTICLE 16 – CONFLICT RESOLUTION In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and Consultant agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation as a precondition to any formal legal proceedings. ARTICLE 17 – CONFIDENTIALITY The Consultant agrees to keep confidential and not to disclose to any person or entity, other than the Consultant’s employees, subconsultants and the general contractor and subcontractors, if appropriate, any data and information furnished to the Consultant and marked CONFIDENTIAL by the Client. These provisions shall not apply to information in whatever form that comes into the public domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such order is issued by a court, administrative agency or other authority with proper jurisdiction, or if it is reasonably necessary for the Consultant to complete services under the Agreement or defend itself from any suit or claim. Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Exhibit A – General Contract Provisions 11.01.16 Page 5 ARTICLE 18 – AVAILABLE INSURANCE PROCEEDS AND LIMITATION OF LIABILITY Consultant maintains professional liability insurance with a liability limit of not less than $2,000,000 per claim. The Consultant’s total liability to Client shall not exceed the total available insurance policy limits per claim available to Consultant under its professional liability insurance policy. Client hereby agrees that to the fullest extent permitted by law, the Consultant’s total liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to or arising from this Agreement from any cause or causes including, but not limited to, Consultant’s negligence, errors, omissions, strict liability, breach of contract or breach of warranty (Client’s Claims) shall not exceed the total policy limits available to Consultant under its professional liability insurance policy for settlement or satisfaction of Client’s Claims under the terms and conditions of the Consultant’s professional liability insurance policy applicable hereto. Notwithstanding the language above, Client agrees that with regard to any claim arising from or relating to Consultant’s provision of geotechnical engineering services, construction materials testing, special inspections, and/or environmental engineering services, including but not limited to environmental site assessments, that Consultant’s liability for any claims asserted by or through Client shall be limited to $50,000. Client and Consultant each further agree that neither will be responsible for any incidental, indirect, or consequential damages (including loss of use or loss of profits) sustained by the other, its successors or assigns. This mutual waiver shall apply even if the damages were foreseeable and regardless of the theory of recovery plead or asserted. ARTICLE 19 – CONTROLLING LAW This Agreement is to be governed by the laws of the State of Minnesota. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, including but not limited to claims for negligence or breach of warranty, that is not settled by nonbinding mediation shall be settled by the law of the state of Minnesota. ARTICLE 20 – LOCATION OF UNDERGROUND IMPROVEMENTS Where requested by Client, Consultant will perform customary research to assist Client in locating and identifying subterranean structures or utilities. However, Consultant may reasonably rely on information from the Client and information provided by local utilities related to structures or utilities and will not be liable for damages incurred where Consultant has complied with the standard of care and acted in reliance on that information. The Client agrees to waive all claims and causes of action against the Consultant for claims by Client or its contractors relating to the identification, removal, relocation, or restoration of utilities, or damages to underground improvements resulting from subsurface penetration locations established by the Consultant. Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Exhibit B – Scope of Services Page 1 WSB & ASSOCIATES, INC. EXHIBIT B SCOPE OF WORK Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Exhibit C - Compensation Page 1 WSB & ASSOCIATES, INC. EXHIBIT C COMPENSATION PROJECT TITLE The Client shall pay the Consultant for Basic Services rendered in the amount of $_____ as mutually agreed to and deemed fair and reasonable for the particular work to be performed. Consultant’s current fee schedule with hourly rates is attached to this contract as Exhibit E. The rate schedule is for 202_ and will remain in effect for services rendered through December 31, 202_. The fee schedule will be evaluated on an annual basis by the Consultant and adjusted to account for inflation and other factors. The Consultant will submit a revised fee schedule prior to December 31 on an annual basis. The following represents the compensation terms: ARTICLE C.1 – PROJECT COMPENSATION Compensation for the scope of services as outlined in Exhibit B is detailed below. The estimated fees will not be exceeded without Client authorization. [INSERT COMPENSATION DETAILS HERE] ARTICLE C.2 – INDEPENDENT CONSULTANTS The cost of services performed by independent consultants or agencies for environmental evaluation, soil testing, laboratory services, or other services will be billed to the Client at the Consultant’s cost with no markup. ARTICLE C.3 – PAYMENT FOR REVISIONS OR OTHER WORK If the Client directs that revisions be made to the plans and specifications following approval of the plans and specifications by the Client or if the City Council directs Consultant to perform other work, the Consultant shall be compensated for the cost of such revisions at the hourly fee. The Consultant shall be given additional compensation when additions consist of enlargement or extension of the project. Additional compensation will be on the same basis as agreed to for the original plans and specifications. ARTICLE C.4 – RECEIPT OF PAYMENT In order to receive payment for services, the Consultant shall submit monthly invoices describing in detail the services performed in accordance with this contract. Separate statements shall be submitted for each project or a detailed breakdown shall be furnished showing the distribution of charges to each project. The Client shall pay Consultant upon receipt of each monthly invoice. For hourly and percentage of construction cost contracts, the personnel who worked on the project shall be included. ARTICLE C.5 – EXPENSES Consultant shall be reimbursed for reasonable expenses related to the scope of services of this contract and/or individual projects. The Consultant shall be reimbursed for the actual cost of the expenses, without markup. Typical expenses include, but are not limited to, the following:  Permit fees  Plan and specification reproduction fees  Costs related to the development of project photos The following shall not be considered reimbursable expenses:  Mileage  Mobile phone usage  Computer equipment time  Preparation and reproduction of common correspondence  Mailing Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake ElmoExhibitD–Insurance Schedule 202103 Page 1 WSB & ASSOCIATES, INC. EXHIBIT DINSURANCE SCHEDULE GENERAL LIABILITY Broker: Marsh & McLennan Agency, LLC Type of Insurance:Commercial General Liability Coverage:General Aggregate $4,000,000Products-Comp/Ops Aggregate $2,000,000Personal & Advertising Injury $2,000,000Each Occurrence $2,000,000Damage to Rented Premises $100,000Medical Expenses (Any one person)$25,000 AUTOMOBILE LIABILITY Broker:Marsh & McLennan Agency, LLC Type of Insurance:Any Auto Coverage:Combined Single Limit $2,000,000 UMBRELLA Broker: Marsh & McLennan Agency, LLC Coverage:Each Occurrence/Aggregate $10,000,000 WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY Broker: Marsh & McLennan Agency, LLC Coverage: StatutoryEach Accident $ 1,000,000Disease-Policy Limit $ 1,000,000Disease-Each Employee $ 1,000,000 PROFESSIONAL LIABILITY Broker: H. Robert Anderson and Associates, Inc. Coverage:Each Claim $ 5,000,000Annual Aggregate $ 10,000,000 Certificates of Insurance will be provided upon request. Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Exhibit E – Rate Schedule Page 1 WSB & ASSOCIATES, INC. EXHIBIT E RATE SCHEDULE [INSERT CURRENT RATE SCHEDULE HERE] Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Exhibit F – Client Responsibilities 10.30.15 Page 1 WSB & ASSOCIATES, INC. EXHIBIT F CLIENT RESPONSIBILITIES The Client’s responsibilities related to the services to be provided by Consultant are generally as set out below. These responsibilities can be modified through Supplemental Agreements. In order to permit the Consultant to perform the services required under this Agreement, the Client shall, in proper time and sequence and where appropriate to the Project, at no expense to the Consultant: ARTICLE F.1 Provide available information as to its requirements for the Project, including copies of any design and construction standards and comprehensive plans which the Client desires Consultant to follow or incorporate into its work. ARTICLE F.2 Guarantee access to and make all provisions for the Consultant to enter upon public and private lands to enable the Consultant to perform its work under this Agreement. ARTICLE F.3 Provide such legal, accounting and insurance counseling services as may be required for this Project. ARTICLE F.4 Notify the Consultant whenever the Client observes or otherwise becomes aware of any defect in the Project construction or design. ARTICLE F.5 Designate a Client Representative with authority to transmit and receive instructions and information, interpret and define the Client’s policies with respect to services rendered by the Consultant, and authority to make decisions as required for Consultant to complete services required under this Agreement. ARTICLE F.6 Act promptly to approve all pay requests, Supplemental Agreements, or request for information by Consultant as set out below. ARTICLE F.7 Furnish data (and professional interpretations thereof) prepared by or services performed by others, including where applicable, but not limited to, previous reports, core borings, sub-surface explorations, hydrographic and hydrogeologic surveys, laboratory tests and inspection of samples, materials and equipment; appropriate professional interpretations of the foregoing data; environmental assessment and impact statements; property, boundary, easement, right-of-way, topographic and utility surveys; property description; zoning, deed and other land use restrictions; and other special data. ARTICLE F.8 Require all Utilities with facilities in the Client’s Right of Way to Locate and mark said utilities upon request, Relocate and/or protect said utilities as determined necessary to accommodate work of the Project, submit a schedule of the necessary relocation/protection activities to the Client for review and comply with agreed upon schedule. ARTICLE F.9 Review all reports, sketches, drawings, specifications and other documents prepared and presented by the Consultant, obtain advice of legal, accounting and insurance counselors or others as Client deems necessary for such examinations and render in writing decisions pertaining thereto. Disclosures and AssurancesProposal forGeneral Landscape Architecture Services for the City of Lake Elmo Exhibit F – Client Responsibilities 10.30.15 Page 2 ARTICLE F.10 Where appropriate, endeavor to identify, remove and/or encapsulate asbestos products or materials or pollutants located in the project area prior to accomplishment by the Consultant of any work on the Project. ARTICLE F.11 Provide record drawings and specifications for all existing physical plants of facilities which are pertinent to the Project. ARTICLE F.12 Provide the foregoing in a manner sufficiently timely so as not to delay the performance by the Consultant of the services in accordance with the Contract Documents. ARTICLE F.13 Consultant shall be entitled to rely on the accuracy and completeness of information or services furnished by the Client or others employed by the Client. Consultant shall endeavor to verify the information provided and shall promptly notify the Client if the Consultant discovers that any information or services furnished by the Client is in error or is inadequate for its purpose. ARTICLE F.14 Client shall bear all costs incidental to compliance with the requirements of this article. WSBENG.COM Forge ahead. LANDSCAPE ARCHITECTURE SERVICES HIRING PROCESS ORAL INTERVIEW QUESTIONS AND TABULATION SHEET COUNCIL MEETING NOV 2022 FIRM NAME ______________________________________________ QUESTION POINTS AWARDED 1. Briefly describe 2-3 past landscape architecture service experiences with Lake Elmo or a similar sized community (0-15 points) 2. What is your firm’s familiarity with Lake Elmo (0-10 points) 3. Your firm, if selected, would serve as Lake Elmo’s Landscape Architect, describe the relationship that would occur with City staff, City Council and other advisory boards (0-15 points) 4. What is your firm’s philosophy in dealing with the general public, developers, agents, etc (0-10 points) 5. Detail your firm’s beliefs concerning professional ethics and conflicts of interest, how would they be handled should your firm be selected by the City of Lake Elmo (0-10 points)