HomeMy WebLinkAbout#24 - OV 7 Public Improvement Hearing STAFF REPORT
DATE: December 6, 2022
PUBLIC HEARING
AGENDA ITEM: Public Improvement Hearing: Resolution Ordering the Improvement for the Old Village Phase 7 Street and Utility Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: The City Council is respectfully requested to open the Public Improvement Hearing for the Old Village Phase 7 Street and Utility Improvements; and following the Hearing, consider adopting a Resolution Ordering the Improvement. BACKGROUND: Pursuant to Minnesota Statutes, Section 429.011 to 429.111, a Public Improvement Hearing was noticed for December 6, 2022, to consider making the improvements necessary to extend public sanitary sewer along Legion Avenue North, south of 30th Street, to replace and relocate the existing aged watermain, and the reconstruction of the public streets disturbed by the utility installations. The attached notice was published in the official newspaper and individual notifications were sent to each address that will be wholly or partially assessed for the improvements. A feasibility report was accepted by the City Council on November 1, 2022 in order to ready these improvements for 2023 construction. The feasibility report is needed to meet state statutory requirements if any portion of the project is to be assessed. The report identifies the necessary improvements, the estimated project costs, the assessment methodology
and preliminary assessment amounts to be levied against benefitting properties. PROPOSAL DETAILS/ANALYSIS: A Feasibility Report has been prepared to address the
improvements programmed for construction in 2023 for the Old Village Phase 7 Street and Utility Improvements. The report serves to identify the necessary improvements, the estimated project costs, and to consider the assessment of a portion of the project costs to properties adjacent to and benefitting from
the improvements. On June 21, 2022 the council authorized engineering services for the preliminary design of the project, including detailed topographic survey and determination of building low floor elevations. The preliminary design work completed by the city’s design consultant have been used in the preparation of the feasibility report and provides the basis for the recommended improvements and associated estimate of project costs.
The Old Village Phase 7 Street and Utility Improvements includes the extension of public sanitary sewer to serve the existing 24 platted properties located along Legion Avenue North, south of 30th Street. The extension of sanitary sewer service requires the construction of a new sanitary lift station to be located on an existing city owned property, about mid-block along the roadway. Gravity sewer is then extended both north and south of the lift station to provide a gravity service stub to each property. There are two vacant parcels owned by the adjacent property that could be sold and developed in the future. It is recommended
that a service stub be installed to each vacant parcel to accommodate the potential for future service. The lift station pumps the wastewater through a new 4-inch forcemain to be installed along Legion Avenue to discharge to the existing sanitary sewer system located at 30th Street and Legion Avenue. A prepackaged
fiberglass lift station unit is proposed to reduce project costs due to the limited number of end users. The sewer service is intended to replace the use of private individual on‐site sewage treatment systems and the
Old Village Remote A 201 Community Wastewater Treatment System. The city owned 201 system
currently serves 9 of the existing 24 properties. The community drain field and private septic systems will need to remain in service during construction, therefore a temporary sanitary sewer main with bypass pumping will need to be installed to maintain service during the project construction. The transition from
septic to public sewer would likely occur in phases.
The proposed improvements include the replacement and relocation of the aged existing 6‐inch watermain along Legion Avenue. Due to the narrow street corridor, the new sanitary sewer main must be installed along the existing centerline of the street with the watermain being relocated to run below the curb and gutter on the west side of the street to maintain the required 10-ft horizontal separation. The existing 6‐inch watermain connection extending from the south end of Legion Avenue and connecting to the adjacent Heritage Farms subdivision will not be replaced. This segment of watermain was installed in 1999 with the Heritage Farms subdivision. It is therefore a much newer watermain than the Legion Avenue watermain, it appears to be in good condition and it is not located beneath a street surface slated for improvement.
The proposed improvements also include the reconstruction of the public streets disturbed by the sanitary sewer and watermain utility installations, consisting of a reconstructed bituminous street with new concrete
curb and gutter. The street segment of Legion Avenue was last paved in 2009 and is in relatively good condition. Reconstruction of the street is required at this time due to the impacts of the utility installations. Legion Avenue will be reconstructed to maintain its existing width of 24-ft. and approximate grade. The report presents two alternatives for the south end turn around area, consisting of the replacement of the existing hammerhead turnaround, or replacement with a new small diameter (30 ft. radius) cul-de-sac. The final design for the cul-de-sac will be dependent upon the ability to acquire the necessary easements. With
the post construction roadway width remaining at 24 ft. the report recommends a post construction “No Parking” signage plan that prohibits parking along one side of the street and along the south end turn cul-de-sac (see Report Figure 5). Stormwater runoff will be routed to a treatment structure with sump manhole and SAFL baffle to promote sediment capture prior to discharge into Legion Pond and to meet Valley Branch Watershed District Rules. New concrete curb and gutter will be installed along both sides of the street, together a new storm sewer system to collect and route stormwater runoff to the treatment structure.
The estimated total cost for the project is $2,820,000; including $1,368,000 for sanitary sewer improvements, $508,000 for watermain improvements, and $944,000 for street, drainage, and storm sewer improvements. The estimates include construction costs, engineering, geotechnical investigations, legal, and administration costs directly associated with project implementation. A small allowance is included for potential easement review and acquisition and a 10% contingency is included to address changing market conditions until contractor bids can be received to firm up the construction costs. The proposed Project improvements would be partially assessed against the benefitting properties
consistent with the city’s Special Assessment Policy and the Old Village Capital Improvement Plan Assessment Policy adopted in 2016, which results in all Old Village benefitting properties sharing equally in the overall Old Village sanitary sewer system costs. Based on the Old Village Capital Improvement Plan Assessment Policy, the unit assessment for sanitary sewer improvements constructed in 2023 would be $13,100 (after indexing for inflation). There are 22 existing properties that will be provided new sanitary sewer service by the Project. The property at 2749 Legion Avenue is outside the MUSA boundary and
cannot gain sewer access without a Comprehensive Plan Amendment. The properties at 2998 and 2995 Legion Avenue are connected to city sewer along 30th Street North as part of the Old Village Phase 2 Improvements. The watermain improvements will not be assessed since all impacted properties are current
water customers.
Street and drainage improvements are assessed at a rate of 30% of the total project costs for residential properties using a unit method. Residential properties are considered to provide an equal demand on street use and are therefore assessed on a per unit basis, including “flag” lots located on private streets. The remaining 70% of the project costs are paid through the city general fund. Residential properties with direct access to the street, vacant lots, and lots with direct access from a private street are included as benefitting properties. Each property is assessed one unit unless the property has the ability to be subdivided using the current underlying land use and zoning regulations. There are 25 single family residential properties that
directly gain access to Legion Avenue North and 4 additional platted properties, including 2 city owned
parcels, for a total of 29 street and drainage improvement assessable properties. This results in a street and drainage improvement unit assessment of $9,800.
The preliminary assessment rolls detailing each benefitting property’s proposed assessment amount are
attached to this Report. Assessments for sanitary sewer improvements will be levied over a 20-year period, and assessments for street and drainage improvements will be levied over a 15-year period. All assessments are be charged an interest rate of 1% over the bond rate for the project.
FISCAL IMPACT: The estimated total cost for the project is $2,820,000; including $1,368,000 for sanitary sewer improvements, $508,000 for watermain improvements, and $944,000 for street, drainage, and storm sewer improvements. The project funding will consist of $572,400 in special assessments for sanitary sewer service, and street and drainage improvements; $1,079,800 paid through the Sewer Enterprise Fund; $508,000 paid through the Water Enterprise Fund; and $659,800 paid through the general fund for the City share of the street and drainage improvements. The project is funded through the issuance of general obligation bonds and special assessments. Ordering
the Improvements commits the City to incur additional engineering costs necessary to complete detailed design and receive contractor bids to ready the project for construction in 2023. The council will be asked to award a contract for construction in April 2023, at which time the City would be asked to commit to the remaining project costs. RECOMMENDATION: Staff is recommending that the City Council adopt a Resolution Ordering the
Improvements (4/5th vote required) for the Old Village Phase 7 Street and Utility Improvements as outlined
in the Feasibility Report accepted on November 1, 2022. The recommended motion for this action is as
follows:
“Move to adopt Resolution No. 2022-110 Ordering the Old Village Phase 7 Street and Utility
Improvements as outlined in the Feasibility Report accepted on November 1, 2022.”
ATTACHMENTS:
1. Resolution Ordering the Improvements. 2. Notice of Hearing on Improvement. 3. Preliminary Assessment Roll. 4. Location Map. 5. Project Schedule.
CITY OF LAKE ELMO
WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2022-110 A RESOLUTION ORDERING THE IMPROVEMENT FOR THE OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS
WHEREAS, pursuant to city council authorization, adopted on November 1, 2022, the council ordered a hearing on improvement for the Old Village Phase 7 Street and Utility Improvements (the Project); and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 6th day of December 2022, at which all persons desiring to be
heard were given the opportunity to be heard thereon; and WHEREAS, the feasibility report prepared by FOCUS Engineering, Inc., and dated October
2022 states that the Project is necessary, cost-effective, and feasible. NOW, THEREFORE, BE IT RESOLVED, 1. Such improvement is deemed necessary, cost-effective, and feasible as detailed in the Feasibility Report dated October 2022. 2. Such improvement is hereby ordered as proposed in the council resolution adopted this 6th day of December, 2022. 3. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax-exempt bonds.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTH DAY OF DECEMBER, 2022.
CITY OF LAKE ELMO
By: __________________________ Charles Cadenhead (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk
CITY OF LAKE ELMO
NOTICE OF HEARING ON IMPROVEMENT
OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing
on Tuesday, December 6, 2022, at or approximately after 7:00 PM to consider the
making of the following improvements, pursuant to Minnesota Statutes, Sections 429.011
to 429.111:
The extension of public sanitary sewer along Legion Avenue North, south of 30th
Street, to replace the use of private individual on‐site sewage treatment systems and
the Old Village Remote A 201 Community Wastewater Treatment System. The
improvements include the replacement and relocation of the existing watermain,
and the reconstruction of the public streets disturbed by the utility installations,
consisting of a reconstructed bituminous street with new concrete curb and gutter,
and new storm sewer system along Legion Avenue North, from 30th Street to the
south end cul-de-sac.
The area proposed to be assessed for these improvements include properties abutting or
properties that gain direct driveway access from Legion Avenue North, from 30th Street
to the south end cul-de-sac, and properties that receive access to the municipal sanitary
sewer system. The estimated total cost for the project is $2,820,000; including
$1,368,000 for sanitary sewer improvements, $508,000 for watermain improvements, and
$944,000 for street, drainage, and storm sewer improvements. A reasonable estimate of
the impact of the assessment will be available at the hearing. Such persons as desiring to
be heard with reference to the proposed improvements will be heard at this meeting.
DATED: November 1, 2022
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Charles Cadenhead, Mayor
(Published in the Stillwater Gazette on November 4, 2022 and November 11, 2022)
Feet0200400OLD VILLAGE PHASE 7STREET AND UTILITY IMPROVEMENTSPROJECT NO. 2022.119OCTOBER, 2022FIGURE NO. 6ASSESSABLE PROPERTIESLEGION AVENUE NORTHLEGENDASSESSABLE PROPERTY - STREET, DRAINAGE, AND SANITARY SEWER IMPROVEMENTS2971295529392921
2903
2891
2871
24029211200122837
2817
2797
2783
2769
296824029212100152932
2916
289824029212100202866
24029212100222832
2814
2790
2778
2764ASSESSABLE PROPERTY - STREET AND DRAINAGE IMPROVEMENTS29952988
2749
CITY OF LAKE ELMO, MN.OCTOBER 2022OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS(LEGION AVENUE NORTH)PAGE 1 of 1NO. NAMEPIDTOTAL ASSESSMENT AMOUNTSTREET AND DRAINAGE ASSESSMENT AMOUNTSANITARY SEWER ASSESSMENT AMOUNTSAC1 FRIENDT TIMOTHY A ETAL 2749 LEGION AVE N 8058 ENCLAVE CIR WOODBURY MN 55125 2402921130001 $9,800.00 $9,800.002 TOFT RODNEY A & JUDY A 2764 LEGION AVE N 11350 12TH ST N LAKE ELMO MN 55042 2402921210027 $22,900.00 $9,800.00 $13,100.00 13 KUPFERSCHMIDT W ALAN 2769 LEGION AVE N 2769 LEGION AVE N LAKE ELMO MN 55042 2402921120017 $22,900.00 $9,800.00 $13,100.00 14 SEHLOFF ALLEN P 2778 LEGION AVE N 2778 LEGION AVE N LAKE ELMO MN 55042 2402921210026 $22,900.00 $9,800.00 $13,100.00 15 DEZIEL MARK E & MICHELLE R 2783 LEGION AVE N 2783 LEGION AVE N LAKE ELMO MN 55042 2402921120016 $22,900.00 $9,800.00 $13,100.00 16 PROPERTY RESTORATION MANAGEMENT INC 2790 LEGION AVE N 28727 149TH AVE NEW AUBURN WI 54757 2402921210025 $22,900.00 $9,800.00 $13,100.00 17 SHANLEY STEVEN D & ROSALIE 2797 LEGION AVE N 2797 LEGION AVE N LAKE ELMO MN 55042 2402921120015 $22,900.00 $9,800.00 $13,100.00 18 WINKELS BRADLEY J & MOLLY A 2814 LEGION AVE N 2814 LEGION AVE N LAKE ELMO MN 55042 2402921210024 $22,900.00 $9,800.00 $13,100.00 19 ALPERS JEFF 2817 LEGION AVE N 2817 LEGION AVE N LAKE ELMO MN 55042 2402921120014 $22,900.00 $9,800.00 $13,100.00 110 DOUGHERTY LILLY ETAL 2832 LEGION AVE N 2832 LEGION AVE N LAKE ELMO MN55042 2402921210023 $22,900.00 $9,800.00 $13,100.00 111 ADEOSUN SARAH & ADESINA 2837 LEGION AVE N 2837 LEGION AVE N LAKE ELMO MN 55042 2402921120013 $22,900.00 $9,800.00 $13,100.00 112 CITY OF LAKE ELMO 3880 LAVERNE AVE N LAKE ELMO MN 55042 2402921210022 $9,800.00 $9,800.0013 CITY OF LAKE ELMO 3880 LAVERNE AVE N LAKE ELMO MN 55042 2402921120012 $9,800.00 $9,800.0014 FISHER ANGELA 2866 LEGION AVE N 2866 LEGION AVE N LAKE ELMO MN 55042 2402921210021 $22,900.00 $9,800.00 $13,100.00 115 FISHER ANGELA 2866 LEGION AVE N LAKE ELMO MN 55042 2402921210020 $9,800.00 $9,800.0016 SANDERS JOSEPH J 2871 LEGION AVE N 2871 LEGION AVE N LAKE ELMO MN 55042 2402921120011 $22,900.00 $9,800.00 $13,100.00 117 MURRAY WILLIAM R JR 2891 LEGION AVE N 2891 LEGION AVE N LAKE ELMO MN 55042 2402921120010 $22,900.00 $9,800.00 $13,100.00 118 ROBINETTE RONALD JR & KAREN L 2898 LEGION AVE N 2898 LEGION AVE N LAKE ELMO MN 55042 2402921210019 $22,900.00 $9,800.00 $13,100.00 119 HORNING BRIANA J & ERICK P 2903 LEGION AVE N 2903 LEGION AVE N LAKE ELMO MN 55042 2402921120009 $22,900.00 $9,800.00 $13,100.00 120 THOMAS TYAN J & ELLEN H ESCH 2916 LEGION AVE N 2916 LEGION AVE N LAKE ELMO MN 55042 2402921210018 $22,900.00 $9,800.00 $13,100.00 121 GREWE BRADY 2921 LEGION AVE N 2921 LEGION AVE N LAKE ELMO MN 55042 2402921120003 $22,900.00 $9,800.00 $13,100.00 122 OLSON GERALD C & CANDYCE J 2932 LEGION AVE N 2932 LEGION AVE N LAKE ELMO MN 55042 2402921210013 $22,900.00 $9,800.00 $13,100.00 123 JENSEN ANTON H 2939 LEGION AVE N 2939 LEGION AVE N LAKE ELMO MN 55042 2402921120004 $22,900.00 $9,800.00 $13,100.00 124 HUTTS SARAH 2955 LEGION AVE N 2955 LEGION AVE N LAKE ELMO MN 55042 2402921120005 $22,900.00 $9,800.00 $13,100.00 125 SULLIVAN GAIL C 2968 LEGION AVE N 2968 LEGION AVE N LAKE ELMO MN 55042 2402921210014 $22,900.00 $9,800.00 $13,100.00 126 SULLIVAN WILLIAM T & GAIL C 2968 LEGION AVE N LAKE ELMO MN 55042 2402921210015 $9,800.00 $9,800.0027 JARA MICHAEL L & MARIE D 2971 LEGION AVE N 2971 LEGION AVE N LAKE ELMO MN 55042 2402921120001 $22,900.00 $9,800.00 $13,100.00 128 GARNER DONALD J & JERILYN M 2988 LEGION AVE N 2988 LEGION AVE N LAKE ELMO MN 55042 2402921210037 $9,800.00 $9,800.0029 CORCORAN SUSAN D 2995 LEGION AVE N 2995 LEGION AVE N LAKE ELMO MN 55042 2402921120044 $9,800.00 $9,800.00TOTAL $572,400.00 $284,200.00 $288,200.00 22ADDRESS MAILING ADDRESS
CITY OFLAKE ELMO
OLD VILLAGE PHASE 7
LEGEND
PROJECT NO. 2022.119
OLD VILLAGE PHASE 7STREET & UTILITY
OCTOBER, 2022
IMPROVEMENTS
FIGURE NO. 1
LOCATION MAP
MYRON ELLMAN SUBDIVISIONLEGION AVENUE NORTH
OLD VILLAGE PHASE 7
PROJECT SCHEDULE
CITY OF LAKE ELMO
OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS
PROJECT NO. 2022.119
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
JUNE 21, 2022 Council authorizes Topographic Survey and Preliminary Design.
SEPTEMBER 6, 2022 Council authorizes preparation of the Feasibility Report.
NOVEMBER 1, 2022 Presentation of Preliminary Design and Feasibility Report. Council accepts Report
and calls Improvement Hearing. Council Orders the preparation of Plans and
Specifications.
TBD Neighborhood informational meeting.
DECEMBER 6, 2022 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote).
FEBRUARY 21, 2023 Council approves Plans and Specifications and orders Advertisement for Bids.
MARCH 23, 2023 Project Bid Date: Receive contractor bids.
APRIL 4, 2023 Council accepts bids and awards contract.
MAY 15, 2023 Conduct Pre‐Construction Meeting and issue Notice to Proceed.
• OCTOBER 27, 2023 Substantial Completion.
• JUNE 28, 2024 Final Completion.
*Final Assessment Hearing Schedule TBD