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Home My WebLink About#01 - 12-6-22 City Council Meeting MinutesCITY OF LAKE ELMO CITY COUNCIL MINUTES DECEMBER 6, 2022 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Cadenhead called the meeting to order at 7:00 pm. PRESENT: Mayor Charles Cadenhead and Councilmembers Katrina Beckstrom, Dale Dorschner, Jeff Holtz and Lisa McGinn. Staff present: Administrator Handt, City Attorney Sonsalla, City Engineer Griffin, Public Works Director Powers, Planning Director Just, Fire Chief Kalis, Finance Director Magureanu and City Clerk Johnson APPROVAL OF AGENDA Councilmember Holtz, seconded by Councilmember Dorschner moved TO APPROVE THE AGENDA AS PRESENTED. Motion passed 5 – 0. ACCEPT MINUTES Councilmember McGinn, seconded by Councilmember Dorschner, moved TO ACCEPT THE MINUTES OF THE NOVEMBER 9, 2022 WORKSHOP AND NOVEMBER 15, 2022 CITY COUNCIL MEETING AS PRESENTED. Motion passed 5 – 0. PUBLIC COMMENTS/INQUIRIES Kjersti Moline, 4698 Larkspur Lane N., commented on the number of parking signs in Fields of St. Croix, stating there are too many. Sheryl Niebuhr, 4644 Linden Trail N., commented that there are too many no parking signs in Fields of St. Croix and expressed concern over safety with so many signs. PRESENTATIONS Mayor Cadenhead presented an award to Firefighter Brian Johnson for his 30 years of service with the Lake Elmo Fire Department. CONSENT AGENDA 2. Approve Payment of Disbursements and Payroll 3. Approve Assistant Fire Chief/Fire Marshal Job Description 4. Approve Payroll/Accounts Payable Clerk Job Description 5. Approve 2023 Meeting Schedule 6. Approve 2023 Paid on Call Firefighter Pay Scale LAKE ELMO CITY COUNCIL MINUTES December 6, 2022 Page 2 of 5 7. Adopt Resolution Declaring Polling Locations for 2023 – Resolution 2022-109 8. Approve Massage License Renewals 9. Approve New Massage Therapy License – 9931 Hudson Blvd. 10. Approve Liquor License Renewals 11. Approve Lawful Gambling Permit – Resolution 2022-117 12. Approve Contract for Landscape Architect Services 13. Approve Hire of Full Time Firefighter 14. Approve Hire of Finance Director 15. Adopt Building Permit Refund Policy 16. Approve the Sale of Surplus Equipment 17. Approve Mowing Contract with Duddeck’s Property Management 18. Approve Amendment #2 to MPCA Grant Agreement for Hamlet on Sunfish Lake 19. Approve Amendment #2 to MPCA Grant Agreement for 38th/39th St 20. Approve Release of Warranty Security for Four Corners 1st Addition 21. Accept Improvements and Approve Security Reduction for Northport 1st and 2nd Addition 22. Approve Release of Warranty Security for Inwood 4th Addition Councilmember Holtz, seconded by Councilmember Dorschner, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 5 - 0. ITEM 23: Public Hearing for 2023 General Fund Budget and 2023 Final Property Levy Certification City Administrator Handt presented an overview of the 2023 General Fund, Utility Budgets and Tax Levy. Councilmember Dorschner, seconded by Councilmember Holtz, moved TO OPEN THE PUBLIC HEARING. Motion passed 5 – 0. No comments were received. Councilmember Holtz, seconded by Councilmember McGinn, moved TO CLOSE THE PUBLIC HEARING. Motion passed 5 – 0. Councilmember McGinn, seconded by Councilmember Beckstrom, moved TO APPROVE RESOLUTION 2022-107 A RESOLUTION ADOPTING THE 2022 TAX LEVY COLLECTIBLE IN 2023 AND ADOPTING THE 2023 GENERAL FUND BUDGET AND TO ADOPT RESOLUTION 2022-108, ADOPTING 2023 WATER, SEWER AND STORM WATER FUND BUDGETS. ITEM 24: Public Hearing Improvement Hearing: Order Improvements for the Old Village Phase 7 Street and Utility Improvements LAKE ELMO CITY COUNCIL MINUTES December 6, 2022 Page 3 of 5 City Engineer Griffin presented the project scope and details on the proposed improvements including estimated costs and assessment amounts. Councilmember Dorschner, seconded by Councilmember Holtz, moved TO OPEN THE PUBLIC HEARING. Motion passed 5 – 0. Alan Kupferschmidt, 2769 Legion Ave. N., asked for coordination with mail and trash collection providers to avoid service interruptions during the project and asked for planning to maintain the natural aesthetics of the area. Councilmember Holtz, seconded by Councilmember Dorschner, moved TO CLOSE THE PUBLIC HEARING. Motion passed 5 – 0. Councilmember McGinn, seconded by Councilmember Holtz, moved TO ADOPT RESOLUTION NO. 2022-110 ORDERING THE OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS AS OUTLINED IN THE FEASIBILITY REPORT ACCEPTED ON NOVEMBER 1, 2022. Motion passed 5 – 0. ITEM 25: 8265 Hidden Bay Trail – Variance for Septic Setback from Wetland City Planner Hetzel reviewed the request for a variance to allow installation of a replacement septic system within a wetland boundary. Hetzel reviewed the site conditions and noted that the Planning Commission reviewed the request and recommended approval. Councilmember Dorschner, seconded by Councilmember Holtz, moved TO APPROVE RESOLUTION NO. 2022-111, APPROVING A VARIANCE TO INSTALL A SEWAGE TREATMENT SYSTEM WITHIN 75 FEET OF A DELINEATED WETLAND BOUNDARY AT 8265 HIDDEN BAY TRAIL N. Motion passed 5 – 0. ITEM 26: 8243 Demontreville Trail – Jesuit Retreat House CUP City Planner Hetzel reviewed the request for a conditional use permit to all construction of a 10 person guest house at the Jesuit Retreat Center at 8243 Demontreville Trail N. Discussion held concerning the total capacity of the guest houses at the retreat center. Michael Nelson, architect for the project, commented on the chapel, dining hall and parking capacity limitations currently in place due to site limitations. Councilmember McGinn, seconded by Councilmember Dorschner, moved TO APPROVE THE REQUEST FROM THE JESUIT RETREAT HOUSE TO AMEND A CONDITIONAL USE PERMIT TO ALLOW THE CONSTRUCTION OF A 10 PERSON GUEST HOUSE AT 8243 DEMONTREVILLE TRAIL N WITH CONDITIONS. Councilmember Dorschner, seconded by Mayor Cadenhead, moved TO REMOVE CONDITION 5 LIMITING THE NUBMER OF GUESTS. Motion passed 4 – 1. (Holtz – nay) LAKE ELMO CITY COUNCIL MINUTES December 6, 2022 Page 4 of 5 Primary motion passed 5 – 0. ITEM 27: Inwood 7th Addition – Nail Salon & Restaurant - Replat Outlot, Preliminary Plat Extension City Planner Hetzel presented a request for replatting and a preliminary plat extension to allow construction of a nail salon and restaurant on 1.9 acres in the Inwood development. Mayor Cadenhead, seconded by Councilmember Holtz, moved TO APPROVE RESOLUTION NO. 2022-113, APPROVING THE AGREEMENT TO EXTEND THE PRELIMINARY PLAT STATUS OF INWOOD AND TO APPROVE RESOLUTION NO. 2022-114, APPROVING THE FINAL PLAT OF INWOOD SEVENTH ADDITION. Motion passed 5 – 0. ITEM 28: PUD Amenity Categories City Planner Hetzel reviewed proposed updates to the PUD amenity table and amenity standards. Discussion was held regarding amenity definitions and storm water reuse. Mayor Cadenhead, seconded by Councilmember McGinn, moved TO TABLE ITEM 28 UNTIL AFTER FURTHER DISCUSSION IS HELD AT THE DECEMBER 13TH COUNCIL WORKSHOP. Motion passed 5 – 0. ITEM 29: 2023 Fee Schedule City Administrator Handt presented updates proposed for the 2023 Fee Schedule. Discussion held concerning building department roof permit fees. Councilmember Holtz, seconded by Mayor Cadenhead, moved TO APPROVE ORDINANCE 2022-17 ADOPTING THE 2023 CITY OF LAKE ELMO FEE SCHEDULE. Motion passed 3 – 2 (Dorschner, Beckstrom – nay) Councilmember Holtz, seconded by Mayor Cadenhead, moved TO ADOPT RESOLUTION 2022-115 AUTHORIZING PUBLICATION OF ORDINANCE 2022-17. Motion passed 5 – 0. ITEM 30: 2023-2027 Capital Improvement Plan City Administrator Handt presented the proposed 2023-2027 Capital Improvement Plan. Councilmember McGinn, seconded by Councilmember Holtz, moved TO APPROVE THE 2023-2027 CAPITAL IMPROVEMENT PLAN. Motion passed 5 – 0. ITEM 31: Updated Compensation Policy and Implementation for 2023 LAKE ELMO CITY COUNCIL MINUTES December 6, 2022 Page 5 of 5 City Administrator Handt presented proposed updates to the City’s Compensation Policy and proposed implementation for 2023. Councilmember Holtz, seconded by Councilmember Beckstrom, moved TO APPROVE THE COMPENSATION POLICY AS DRAFTED AND TO APPROVE THE IMPLEMENTATION OF THE NEW PAY PLAN AS DESCRIBED IN THE CITY ADMINISTRATOR’S REPORT. Motion passed 5 – 0. COUNCIL REPORTS Mayor Cadenhead: Commended the Connect Lake Elmo group for organizing a successful Light up Lake Elmo event and noted that the Met Council has vacancies on committees. Councilmember Holtz: Reported on 3M settlement group and noted that MPCA is testing equipment at Tablyn Park to remove PFAS from water. Councilmember McGinn: Reported that Inwood neighborhood saved $14,000 last summer through stormwater reuse. STAFF REPORTS AND ANNOUNCEMENTS Administrator Handt: Noted the city is accepting applications for Parks and Planning Commissioners and EDA. Meeting adjourned at 10:20 pm. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Charles Cadenhead, Mayor _______________________________ Julie Johnson, City Clerk