HomeMy WebLinkAbout#08 - CSAH-13 Traffic Control Maintenance Agreement STAFF REPORT
DATE: May 16, 2023
CONSENT
AGENDA ITEM: Approve the CSAH-13 Traffic Control Signal Maintenance Agreement between Washington County, Lake Elmo and Oakdale SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistance City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve the CSAH-13 Traffic Control Signal Maintenance Agreement (Agreement No. 15374 & 15375) between Washington County, the City of Lake Elmo and the City of Oakdale?
BACKGROUND: Washington County is updating certain traffic control signal agreements to improve consistency of maintenance responsibilities for signalized intersections on County State Aid Highways. PROPOSAL DETAILS/ANALYSIS: Washington County has prepared Traffic Control Signal Maintenance Agreement No. 15374 & 15375 to supersede and replace Washington County Contract No.
318, Washington County Contract No. 1778, and Washington County Contract No. 1775, for the maintenance responsibilities at three (3) intersections along County State Aid Highway (CSAH) No. 13.
• CSAH 13 (Ideal Avenue) and CSAH 14 (34th Street North), referred to as “System A”.
• CSAH 13 (Ideal Avenue) and CSAH 10 (10th Street North), referred to as “System B”.
• CSAH 13 (Ideal Avenue) and 4th Street North/Hudson Bouelvard, referred to as “System C”. A summary of the changes to the maintenance responsibilities are as follows and as shown on the attached Exhibit:
• The County takes over power at System A and System B. Each city sheds power costs at one signal
at approximately $800-$1,000 per year per intersection.
• Lake Elmo would assume 50% of the power costs at System C.
• Lake Elmo and Oakdale will split luminaire costs by geographic location instead of per intersection. This change slightly favors Oakdale who is currently paying 2 of 3 intersections while Lake Elmo is only paying for 1 intersection.
• County formally assumes ownership and maintenance over the EVP, optical detectors, control electronics, crosswalk markings, and location of underground components per Gopher State One Call (GSOC). FISCAL IMPACT: No cost estimates have been developed for the ongoing maintenance and replacement
costs for the 3 traffic signals.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, a Resolution approving the Traffic Control Signal Maintenance Agreement 15374 & 15375 with Washington County, the City of Lake Elmo, and the City of Oakdale. If removed from the consent agenda,
the recommended motion for the action is as follows: “Move to approve Resolution No. 2023-044 approving the Traffic Control Signal Maintenance Agreement 15374 & 15375 with Washington County, the City of Lake Elmo, and the City of Oakdale”. ATTACHMENTS: 1. Resolution Approving Traffic Control Signal Maintenance Agreement 15374 & 15375. 2. Traffic Control Signal Maintenance Agreement No. 15374 & 15375. 3. Summary of Existing and Proposed Maintenance Responsibilities.
CITY OF LAKE ELMO
WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2023-044 A RESOLUTION APPROVING TRAFFIC CONTROL SIGNAL MAINTENANCE AGREEMENT NO. 15374 AND 15375 WITH WASHINGTON COUNTY, LAKE ELMO, AND OAKDALE
WHEREAS, traffic control signals have been installed pursuant to prior agreements between the County, Lake Elmo, and/or Oakdale at various locations along the boundary between Lake Elmo and Oakdale along County State Aid Highway (CSAH) No. 13 at its intersection with CSAH 14 (34th Street North), hereinafter referred to as “System A”, and at its intersection with CSAH 10 (10th Street North), hereinafter referred to as “System B”, and at its intersection with 4th Street North and Hudson Blvd, hereinafter referred to as “System C”; and
WHEREAS, the County and the Cities seek to improve the consistency of maintenance responsibilities for signalized intersections on County State Aid Highways along the boundary between
Lake Elmo and Oakdale as specified in this agreement; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota
Statutes Section 162.17, sub.1, and Minnesota Statutes Section 471.59. NOW, THEREFORE, BE IT RESOLVED, 1. That Traffic Control Signal Maintenance Agreement No. 15374 & 15375 between Washington County, the City of Lake Elmo, and the City of Oakdale are hereby approved and the Mayor and City Administrator are hereby authorized execute these agreements on behalf of the City of Lake Elmo. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SIXTEENTH DAY OF MAY, 2023.
CITY OF LAKE ELMO
By: __________________________ Charles Cadenhead
(Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk