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HomeMy WebLinkAbout#08 - OV Phase 7 Pay Request 2 STAFF REPORT DATE: August 15, 2023 CONSENT AGENDA ITEM: Approve Pay Request No. 2 for the Old Village Phase 7 Street, Drainage and Utility Improvements SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 2 for the Old Village Phase 7 Street, Drainage and Utility Improvements? BACKGROUND: Minger Construction Companies, Inc. was awarded a construction contract on April 4, 2023 to complete the Old Village Phase 7 Street, Drainage and Utility Improvements. Work remains in progress with a milestone 1 completion date of October 15, 2023, a substantial completion date of June 30, 2024 and final completion date of August 5, 2024. PROPOSAL DETAILS/ANALYSIS: Minger Construction Companies has submitted Partial Pay Request No. 2 in the amount of $185,547.21. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $11,356.94. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 2 for the Old Village Phase 7 Street, Drainage and Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 2 to Minger Construction Companies. in the amount of $185,547.21 for the Old Village Phase 7 Street, Drainage and Utility Improvements”. ATTACHMENTS: 1. Partial Pay Estimate No. 2. PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. PERIOD OF ESTIMATE TO PROJECT OWNER:CONTRACTOR: 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 8. Previous Payments 9. Amount Due (6-7-8) *Detailed Breakdown Attached START DATE:ON SCHEDULE SUBSTANTIAL COMPLETION:X FINAL COMPLETION: ENGINEER'S CERTIFICATION:FOCUS Engineering, inc. DATE CONTRACTOR'S CERTIFICATION:CONTRACTOR DATE APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA DATE DATE BY YES NO The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. ENGINEER 8/8/2023 BY 6/11/2023 6/30/2024 REVISED DAYS REMAINING 385 0 335 10/15/2023 ORIGINAL DAYS CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY 2 7/31/20237/1/2023FROM OLD VILLAGE PH 7: STREET, DRAINAGE, & UTILITY IMPROVMENTS PROJECT NO. 2022.119 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: JACK GRIFFIN, CITY ENGINEER MINGER CONSTRUCTION COMPANIES, INC. 620 CORPORATE DRIVE JORDAN, MN 55352 ATTN: RYAN BLAKE, PROJECT MANAGER CONTRACT TIME TOTALS $0.00 $0.00 $185,547.21 NET CHANGE $0.00 $11,356.945.0% $30,234.70 $0.00 $227,138.85 $2,296,658.75 $227,138.85 No.Approval Date Amount $2,296,658.75 Additions Deductions $0.00 FOCUS Engineering, inc.PROJECT PAYMENT FORM 8/8/23 PARTIAL PAY ESTIMATE NO. 2 OLD VILLAGE PH 7: STREET, DRAINAGE, & UTILITY IMPROVMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2022.119 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT BASE BID 1 LS 1 $70,000.00 $70,000.00 0.25 $17,500.00 0.50 $35,000.00 2 ACRE 0.4 $13,000.00 $5,200.00 0.10 $1,300.00 0.40 $5,200.00 3 EACH 25 $347.00 $8,675.00 4.00 $1,388.00 26.00 $9,022.00 4 EACH 25 $231.50 $5,787.50 29.00 $6,713.50 29.00 $6,713.50 5 LF 1348 $8.00 $10,784.00 0.00 $0.00 0.00 $0.00 6 LF 940 $8.00 $7,520.00 0.00 $0.00 0.00 $0.00 7 LF 60 $8.00 $480.00 0.00 $0.00 0.00 $0.00 8 EACH 8 $47.00 $376.00 0.00 $0.00 8.00 $376.00 9 LF 220 $4.00 $880.00 0.00 $0.00 0.00 $0.00 10 LF 340 $3.00 $1,020.00 0.00 $0.00 0.00 $0.00 11 SY 1020 $9.00 $9,180.00 0.00 $0.00 0.00 $0.00 12 SY 440 $25.00 $11,000.00 0.00 $0.00 0.00 $0.00 13 TON 120 $200.00 $24,000.00 0.00 $0.00 0.00 $0.00 14 LF 40 $20.00 $800.00 0.00 $0.00 0.00 $0.00 15 EACH 2 $450.00 $900.00 0.00 $0.00 0.00 $0.00 16 EACH 3 $450.00 $1,350.00 0.00 $0.00 0.00 $0.00 17 LF 100 $47.40 $4,740.00 0.00 $0.00 0.00 $0.00 18 SF 1500 $5.00 $7,500.00 0.00 $0.00 0.00 $0.00 19 LS 1 $15,000.00 $15,000.00 0.00 $0.00 0.00 $0.00 20 CY 4676 $21.00 $98,196.00 0.00 $0.00 0.00 $0.00 21 CY 400 $44.00 $17,600.00 0.00 $0.00 0.00 $0.00 22 CY 2839 $29.00 $82,331.00 0.00 $0.00 0.00 $0.00 23 SY 1500 $1.00 $1,500.00 0.00 $0.00 0.00 $0.00 24 CY 710 $60.00 $42,600.00 0.00 $0.00 0.00 $0.00 25 HOUR 50 $189.50 $9,475.00 0.00 $0.00 0.00 $0.00 26 SY 3445 $0.80 $2,756.00 0.00 $0.00 2,000.00 $1,600.00 27 GAL 255 $0.60 $153.00 0.00 $0.00 0.00 $0.00 28 TON 110 $148.00 $16,280.00 0.00 $0.00 0.00 $0.00 29 TON 425 $130.50 $55,462.50 0.00 $0.00 0.00 $0.00 30 TON 320 $132.50 $42,400.00 0.00 $0.00 0.00 $0.00 31 SY 275 $142.00 $39,050.00 0.00 $0.00 0.00 $0.00 32 TON 545 $62.60 $34,117.00 0.00 $0.00 0.00 $0.00 33 EACH 1 $3,140.00 $3,140.00 0.00 $0.00 0.00 $0.00 34 EACH 1 $6,500.00 $6,500.00 0.00 $0.00 0.00 $0.00 35 LF 410 $16.00 $6,560.00 0.00 $0.00 0.00 $0.00 36 EACH 4 $400.00 $1,600.00 0.00 $0.00 0.00 $0.00 37 SY 200 $30.00 $6,000.00 0.00 $0.00 0.00 $0.00 38 LF 1206 $102.00 $123,012.00 0.00 $0.00 0.00 $0.00 39 LF 876 $125.00 $109,500.00 0.00 $0.00 0.00 $0.00 40 LF 325 $141.00 $45,825.00 0.00 $0.00 0.00 $0.00 41 LF 8 $272.50 $2,180.00 0.00 $0.00 0.00 $0.00 42 LF 57 $276.50 $15,760.50 0.00 $0.00 0.00 $0.00 43 LS 1 $125,000.00 $125,000.00 0.50 $62,500.00 0.50 $62,500.00 44 SF 60 $118.50 $7,110.00 0.00 $0.00 0.00 $0.00 45 LS 1 $15,000.00 $15,000.00 0.00 $0.00 0.00 $0.00 46 EACH 9 $1,476.50 $13,288.50 0.00 $0.00 0.00 $0.00 47 EACH 1 $4,432.00 $4,432.00 0.00 $0.00 0.00 $0.00 48 EACH 24 $873.50 $20,964.00 0.00 $0.00 0.00 $0.00 49 EACH 24 $314.00 $7,536.00 0.00 $0.00 0.00 $0.00 50 EACH 6 $8,866.50 $53,199.00 0.00 $0.00 0.00 $0.00 51 LF 690 $26.50 $18,285.00 0.00 $0.00 0.00 $0.00 52 LF 960 $34.00 $32,640.00 0.00 $0.00 0.00 $0.00 53 LF 1206 $1.85 $2,231.10 0.00 $0.00 0.00 $0.00 54 VF 20.16 $400.00 $8,064.00 0.00 $0.00 0.00 $0.00 55 LF 1266 $3.50 $4,431.00 0.00 $0.00 0.00 $0.00 56 LB 617 $22.95 $14,160.15 0.00 $0.00 0.00 $0.00 57 LS 1 $10,999.00 $10,999.00 0.40 $4,399.60 0.40 $4,399.60 58 EACH 26 $354.50 $9,217.00 0.00 $0.00 0.00 $0.00 59 EACH 26 $556.50 $14,469.00 0.00 $0.00 0.00 $0.00 60 EACH 2 $9,114.00 $18,228.00 0.00 $0.00 0.00 $0.00 61 EACH 24 $543.00 $13,032.00 0.00 $0.00 0.00 $0.00 62 EACH 1 $501.50 $501.50 0.00 $0.00 0.00 $0.00 PAVE AND REMOVE 1.5" THICK 8' WIDE BITUMINOUS WEDGE REMOVE STORM SEWER CULVERT REMOVE GATE VALVE & BOX REMOVE HYDRANT & GATE VALVE ASSEMBLY SAWING BITUMINOUS PAVEMENT (FULL DEPTH) REMOVE BITUMINOUS DRIVEWAY & FLUME PAVEMENT REMOVE CONCRETE DRIVEWAY PAVEMENT 8" PVC PIPE SEWER (SDR 26) PIPE FOUNDATION ROCK 15" RC PIPE APRON W/TRASH GUARD 30" RC PIPE APRON W/TRASH GUARD 4" PVC PERF. EDGE DRAIN W/ BACKFILL & WRAP DRAINTILE CLEANOUT 2" RIGID INSULATION 30" RC PIPE SEWER, DES 3006 CL III CONNECT TO EXISTING SANITARY SEWER MAIN CLEARING & GRUBBING CLEARING GRUBBING REMOVE WATER MAIN PIPE ABANDON SEWER PIPE (SANITARY) (2" TO 4" FORCE MAIN) REMOVE CONCRETE CURB & GUTTER REMOVE SIGN, TYPE C SAWING CONCRETE PAVEMENT (FULL DEPTH) ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE MOBILIZATION 24" RC PIPE SEWER, DES 3006 CL III DEWATERING SALVAGE AND INSTALL PAVER SIDEWALK AND STEPS MAINTENANCE OF SANITARY SEWER SALVAGE AND INSTALL FENCE SALVAGE AND INSTALL LANDSCAPING ROCK OR MULCH, INCLUDES EDGING ABANDON SANITARY SEWER DRAINFIELD & REMOVE PUMP COMMON EXCAVATION (EV) (P) SUBGRADE CORRECTION (EV) (INCLUDES SELECT GRANULAR BORROW - MOD 5%) ADJUST GATE VALVE BOX CONNECT TO EXISTING SANITARY SEWER SERVICE 8"X4" PVC WYE, SDR 26 TRACER WIRE BOX - (AT PROPERTY LINE) SANITARY SEWER MANHOLE (W/ CASTING) 4" PVC FORCEMAIN, C900 4" PVC SANITARY SERVICE PIPE - SCH 40 W/ TRACER WIRE CLEAN AND TELEVISE SANITARY SEWER SANITARY SEWER MANHOLE EXTRA DEPTH CLEAN AND TELEVISE STORM SEWER DUCTILE IRON FITTINGS TEMPORARY WATER SERVICE 1" CORPORATION STOP 1" CURB STOP & BOX CONNECT TO EXISTING WATER MAIN CONNECT TO EXISTING WATER SERVICE 18" RC PIPE SEWER, DES 3006 CL V 15" RC PIPE SEWER, DES 3006 CL V BITUMINOUS MATERIAL FOR TACK COAT TYPE SP 9.5 WEARING COURSE MIX (2,B) (DRIVEWAYS) TYPE SP 12.5 NON-WEARING COURSE MIX (3,C) TYPE SP 9.5 WEARING COURSE MIX (3,C) 6" CONCRETE FLUME WITH REINFORCEMENT SELECT GRANULAR BORROW - MOD. 5% (CV) (P) GEOTEXTILE FABRIC, TYPE V AGG. BASE, CL. 6 (CV) (P) STREET SWEEPING PULVERIZE BITUMINOUS PAVEMENT (P) QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE 63 EACH 3 $9,302.50 $27,907.50 0.00 $0.00 0.00 $0.00 64 EACH 4 $3,303.50 $13,214.00 0.00 $0.00 0.00 $0.00 65 EACH 2 $4,567.00 $9,134.00 0.00 $0.00 0.00 $0.00 66 LF 832 $41.00 $34,112.00 0.00 $0.00 0.00 $0.00 67 LF 50 $90.05 $4,502.50 0.00 $0.00 0.00 $0.00 68 LF 1320 $77.75 $102,630.00 0.00 $0.00 0.00 $0.00 69 EACH 5 $4,946.00 $24,730.00 0.00 $0.00 0.00 $0.00 70 EACH 7 $6,737.50 $47,162.50 0.00 $0.00 0.00 $0.00 71 EACH 1 $21,086.00 $21,086.00 0.00 $0.00 0.00 $0.00 72 EACH 1 $6,250.50 $6,250.50 0.00 $0.00 0.00 $0.00 73 EACH 8 $556.50 $4,452.00 0.00 $0.00 0.00 $0.00 74 CY 30 $113.00 $3,390.00 0.00 $0.00 0.00 $0.00 75 LF 2835 $22.00 $62,370.00 0.00 $0.00 0.00 $0.00 76 SY 460 $99.00 $45,540.00 0.00 $0.00 0.00 $0.00 77 SY 125 $145.00 $18,125.00 0.00 $0.00 0.00 $0.00 78 EACH 17 $102.00 $1,734.00 0.00 $0.00 8.00 $816.00 79 SF 240 $110.00 $26,400.00 0.00 $0.00 0.00 $0.00 80 LF 80 $78.00 $6,240.00 0.00 $0.00 0.00 $0.00 81 LS 1 $2,251.00 $2,251.00 0.25 $562.75 0.25 $562.75 82 SF 16.75 $148.00 $2,479.00 0.00 $0.00 0.00 $0.00 83 LF 1000 $2.25 $2,250.00 364.00 $819.00 364.00 $819.00 84 EACH 1 $2,180.00 $2,180.00 0.00 $0.00 0.00 $0.00 85 EACH 13 $136.50 $1,774.50 0.00 $0.00 0.00 $0.00 86 CY 750 $40.00 $30,000.00 0.00 $0.00 0.00 $0.00 87 SY 4050 $10.00 $40,500.00 0.00 $0.00 0.00 $0.00 88 LB 3000 $2.00 $6,000.00 0.00 $0.00 0.00 $0.00 89 SY 1500 $2.80 $4,200.00 0.00 $0.00 0.00 $0.00 90 LF 1200 $3.15 $3,780.00 200.00 $630.00 200.00 $630.00 91 ACRE 1 $2,369.50 $2,369.50 0.00 $0.00 0.00 $0.00 92 SF 108 $17.75 $1,917.00 0.00 $0.00 0.00 $0.00 $1,898,658.75 $95,812.85 $127,638.85 ALTERNATE B: LIFT STATION 93 LS 1 $398,000.00 $398,000.00 0.25 $99,500.00 0.25 $99,500.00 $398,000.00 $99,500.00 $99,500.00 TOTALS: BASE CONTRACT + ALTERNATE B $2,296,658.75 $195,312.85 $227,138.85 ALTERNATE B BID TOTALS LIFT STATION TRADITIONAL CONCRETE BASE BID TOTALS HYDRANT 6" GATE VALVE & BOX 8" GATE VALVE & BOX 1" TYPE K COPPER PIPE CONSTRUCT DRAINAGE STRUCTURE DES. 406 - 60" (W/ CASTING) CURB STOP & BOX CASTING (R-1914-A) RANDOM RIP-RAP, CLASS III (INCLUDES GEOTEXTILE FABRIC) B618 CONCRETE CURB & GUTTER 6" CONCRETE DRIVEWAY PAVEMENT 6" WATER MAIN DIP - CL 52 (POLY ENCASED) 8" WATER MAIN DIP - CL 52 (POLY ENCASED) CONSTRUCT DRAINAGE STRUCTURE DES. 404 (W/ CASTING) CONSTRUCT DRAINAGE STRUCTURE DES. 406 - 48" (W/ CASTING) CONSTRUCT DRAINAGE STRUCTURE DES. 405 - 60" (W/ 4' SUMP, MH BAFFLE & CASTING COMMON TOPSOIL BORROW (PULVERIZED) (LV) SODDING, TYPE MINERAL HYDRAULIC BONDED FIBER MATRIX EROSION CONTROL BLANKET CATEGORY 3N SEDIMENT CONTROL LOG SEEDING (SEED MIXTURE TYPE 25-141) CROSSWALK PREFORMED THERMOPLASTIC GROUND IN FURNISH AND INSTALL SIGN, TYPE C 8" CONCRETE DRIVEWAY PAVEMENT (AT LIFT STATION) SALVAGE AND INSTALL MAILBOX ASSEMBLY WET CAST BLOCK RETAINING WALL FURNISH AND INSTALL 4' CHAIN LINK FENCE TRAFFIC CONTROL/ MAINTENANCE OF ACCESS SILT FENCE, PREASSEMBLED TEMPORARY ROCK CONSTRUCTION ENTRANCE STORM DRAIN INLET PROTECTION