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Home My WebLink About#08 - 2023 Street Maintenance Project STAFF REPORT DATE: October 3, 2023 CONSENT AGENDA ITEM: Approve Pay Request No. 1 for the 2023 Street Maintenance Project. SUBMITTED BY: Mike Rusenovich, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Jack Griffin, City Engineer Marty Powers, Public Works Director ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2023 Street Maintenance Project? BACKGROUND: Pearson Bros, Inc. was awarded a construction contract on August 2, 2023 to complete the 2023 Street Maintenance Project. All crack seal work, the project seal coating, and the initial sweep of project streets has been completed. Per the contract, an additional 30-day sweep must be completed, which is scheduled for the first week of October. PROPOSAL DETAILS/ANALYSIS: Pearson Bros, Inc. has submitted Pay Request No. 1 in the amount of $196,518.90. The request has been reviewed and payment is recommended in the amount requested. Five percent of the total payment has been withheld until the contractor completes the 30-day sweep, final cleanup of all storage areas, and all final documentation has been submitted. The amount retained is $10,343.10. FISCAL IMPACT: None. Partial payment is proposed in accordance with the contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 1 to Pearson Bros, Inc in the amount of $196,518.90 for the 2023 Street Maintenance Project. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 1 to Pearson Bros, Inc. in the amount of $196,518.90 for the 2023 Street Maintenance Project”. ATTACHMENTS: 1. Partial Pay Estimate #1. PARTIAL PAY ESTIMATE NO. 1 2023 STREET MAINTENANCE PROJECT CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2023.108 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 LBS 16,500 $3.00 $49,500.00 16,500 $49,500.00 16,500 $49,500.00 2 SY 89,800 $1.69 $151,762.00 89,800.00 $151,762.00 89,800.00 $151,762.00 3 EA 6 $800.00 $4,800.00 7.00 $5,600.00 7.00 $5,600.00 TOTALS - BASE CONTRACT $206,062.00 $206,862.00 $206,862.00 ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE BASE BID CRACK SEALING MATERIAL BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK AND CRS-2P EMULSIFIED ASPHALT PROTECT EXISTING PREFORMED THERMOPLASTIC PAVEMENT MARKING (TURN ARROW)