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Home My WebLink About#10 - 2023 Trail Improvements Pay Req 3 STAFF REPORT DATE: October 17, 2023 CONSENT AGENDA ITEM: Approve Pay Request No. 3 for the 2023 Trail Improvements SUBMITTED BY: Mike Rusenovich, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 3 for the 2023 Trail Improvements? BACKGROUND: OMG Midwest DBA Minnesota Paving & Materials was awarded a construction contract on June 6, 2023 to complete the 2023 Trail Improvements. Work remains in progress with a substantial completion date of September 29, 2023 and final completion date of October 28, 2023. Substantial and final completion dates were extended 21 days by a change order approved August 28, 2023 PROPOSAL DETAILS/ANALYSIS: OMG Midwest DBA Minnesota Paving & Materials has submitted Partial Pay Request No. 3 in the amount of $125,660.33. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $28,084.18. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 3 for the 2023 Trail Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 3 to OMG Midwest DBA Minnesota Paving & Materials in the amount of $125,660.33 for the 2023 Trail Improvements”. ATTACHMENTS: 1. Partial Pay Estimate No. 3. PARTIAL PAY ESTIMATE NO. 3 2023 TRAIL IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2022.117 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 LS 1 $23,500.00 $23,500.00 0.00 $0.00 1.00 $23,500.00 2 LS 1 $2,900.00 $2,900.00 0.25 $725.00 1.00 $2,900.00 3 LF 5560 $1.00 $5,560.00 0.00 $0.00 5,719.00 $5,719.00 4 EA 13 $150.00 $1,950.00 0.00 $0.00 8.00 $1,200.00 5 EA 7 $818.28 $5,727.96 0.00 $0.00 24.00 $19,638.72 6 EA 4 $204.57 $818.28 0.00 $0.00 6.00 $1,227.42 7 SY 960 $5.11 $4,905.60 0.00 $0.00 840.00 $4,292.40 8 SY 1040 $5.11 $5,314.40 0.00 $0.00 840.00 $4,292.40 9 LS 1 $10,228.45 $10,228.45 0.00 $0.00 1.00 $10,228.45 10 CY 600 $16.24 $9,744.00 300.00 $4,872.00 300.00 $4,872.00 11 EA 8 $1.00 $8.00 0.00 $0.00 0.00 $0.00 12 HOUR 14 $160.45 $2,246.30 0.00 $0.00 0.00 $0.00 13 SY 3430 $1.00 $3,430.00 1,991.00 $1,991.00 1,991.00 $1,991.00 14 SY 2940 $0.50 $1,470.00 1,991.00 $995.50 1,991.00 $995.50 15 SY 490 $0.60 $294.00 490.00 $294.00 490.00 $294.00 16 SY 3580 $7.00 $25,060.00 3,425.00 $23,975.00 3,425.00 $23,975.00 17 EA 5 $300.84 $1,504.20 5.00 $1,504.20 5.00 $1,504.20 18 LF 72 $8.33 $599.76 0.00 $0.00 196.00 $1,632.68 19 SY 793 $5.49 $4,353.57 49.00 $269.01 793.00 $4,353.57 20 SY 38 $12.97 $492.86 92.00 $1,193.24 130.00 $1,686.10 21 LF 171 $13.14 $2,246.94 5.00 $65.70 176.00 $2,312.64 22 LF 16 $222.87 $3,565.92 0.00 $0.00 16.00 $3,565.92 23 EA 2 $539.15 $1,078.30 0.00 $0.00 2.00 $1,078.30 24 CU YD 6 $270.35 $1,622.10 0.00 $0.00 6.00 $1,622.10 25 LF 16 $25.07 $401.12 0.00 $0.00 0.00 $0.00 26 CU YD 2040 $44.00 $89,760.00 0.00 $0.00 2,040.00 $89,760.00 27 CU YD 80 $37.06 $2,964.80 70.10 $2,597.91 287.10 $10,639.93 28 CU YD 83 $10.03 $832.49 0.00 $0.00 83.00 $832.49 29 TON 1820 $15.70 $28,574.00 135.58 $2,128.61 2,029.97 $31,870.53 30 TON 20 $12.67 $253.40 0.00 $0.00 114.00 $1,444.38 31 ROAD STA 45.2 $286.20 $12,936.24 0.00 $0.00 45.20 $12,936.24 32 TON 7 $155.44 $1,088.08 8.08 $1,255.96 8.08 $1,255.96 33 TON 590 $108.00 $63,720.00 0.00 $0.00 570.50 $61,614.00 34 LF 171 $70.20 $12,004.20 171.00 $12,004.20 171.00 $12,004.20 35 EA 7 $3,509.76 $24,568.32 7.00 $24,568.32 7.00 $24,568.32 36 SF 120 $75.21 $9,025.20 120.00 $9,025.20 120.00 $9,025.20 37 SF 13 $58.16 $756.08 13.00 $756.08 13.00 $756.08 38 EA 6 $255.71 $1,534.26 6.00 $1,534.26 6.00 $1,534.26 39 LF 113 $2.01 $227.13 120.00 $241.20 120.00 $241.20 TOTAL PART 1 ‐ BASE BID $367,265.96 $89,996.38 $381,364.18 PART 2 ‐ ALTERNATE (SUNFISH PONDS TRAIL) 40 LS 1 $15,000.00 $15,000.00 0.00 $0.00 1.00 $15,000.00 41 LS 1 $952.65 $952.65 0.25 $238.16 1.00 $952.65 42 LF 4080 $1.96 $7,996.80 0.00 $0.00 2,906.00 $5,695.76 43 EA 5 $149.91 $749.55 0.00 $0.00 1.00 $149.91 44 CU YD 400 $21.56 $8,624.00 200.00 $4,312.00 200.00 $4,312.00 45 EA 3 $0.00 $0.00 0.00 $0.00 0.00 $0.00 46 HOUR 6 $160.45 $962.70 0.00 $0.00 0.00 $0.00 47 SY 4670 $1.00 $4,670.00 4,660.00 $4,660.00 4,660.00 $4,660.00 48 SY 4670 $0.50 $2,335.00 4,719.00 $2,359.50 4,719.00 $2,359.50 49 LF 16 $8.33 $133.28 0.00 $0.00 94.00 $783.02 50 SY 2370 $3.40 $8,058.00 0.00 $0.00 2,370.00 $8,058.00 51 SY 21 $12.97 $272.37 0.00 $0.00 21.00 $272.37 52 CU YD 1230 $45.00 $55,350.00 0.00 $0.00 1,230.00 $55,350.00 53 CU YD 40 $37.06 $1,482.40 144.90 $5,369.99 182.90 $6,778.27 54 CU YD 1 $10.03 $10.03 0.00 $0.00 1.00 $10.03 55 TON 1040 $15.70 $16,328.00 0.00 $0.00 1,020.03 $16,014.47 56 ROAD STA 26.1 $286.32 $7,472.95 0.00 $0.00 26.10 $7,472.95 INLET CONTROL EXCAVATION ‐ COMMON (P) SUBGRADE CORRECTION SUBGRADE PREPARATION BITUMINOUS PATCHING MIXTURE TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) CONCRETE CURB AND GUTTER DESIGN B418 CONCRETE PEDESTRIAN RAMP TRUNCATED DOME PANELS FURNISH SIGN PANELS INSTALL SIGN PANELS 4" BROKEN LINE PAINT ‐ YELLOW MOBILIZATION TRAFFIC CONTROL SILT FENCE EXCAVATION ‐ COMMON (P) COMMON EMBANKMENT (CV) (P) AGGREGATE BASE CLASS 6 SELECT GRANULAR BORROW SUBGRADE CORRECTION REMOVE AND DISPOSE OF EXISTING CONCRETE CURB & GUTTER 15" RCP, CLASS 5 STORM SEWER 15" RCP FES W/ TRASH GUARD CLASS III RIPRAP TELEVISE STORM SEWER COMMON TOPSOIL BORROW TEMPORARY ROCK CONSTRUCTION ENTRANCE ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE MOBILIZATION SAWCUT BITUMINOUS OR CONCRETE PAVEMENT REMOVE AND DISPOSE OF EXISTING BITUMINOUS TRAIL PAVEMENT REMOVE AND DISPOSE OF EXISTING BITUMINOUS STREET PAVEMENT TRAFFIC CONTROL SILT FENCE SALVAGE AND REINSTALL SIGN PART 1 ‐ BASE BID CLEARING GRUBBING TEMPORARY ROCK CONSTRUCTION ENTRANCE STREET SWEEPER (WITH PICKUP BROOM) EROSION CONTROL BLANKET SEED MIXTURE 25‐131 INLET CONTROL CLEARING GRUBBING SEED MIXTURE 25‐151 SODDING CLEAR BRUSH, TRIM BRANCHES, REMOVE DEADFALL ‐ TAPESTRY/HAMLET TRAIL CONNECTION COMMON TOPSOIL BORROW STREET SWEEPER (WITH PICKUP BROOM) EROSION CONTROL BLANKET COMMON EMBANKMENT (CV) (P) AGGREGATE BASE CLASS 6 SUBGRADE PREPARATION REMOVE AND DISPOSE OF EXISTING BITUMINOUS TRAIL PAVEMENT REMOVE AND DISPOSE OF EXISTING BITUMINOUS STREET PAVEMENT SEED MIXTURE 25‐131 SAWCUT BITUMINOUS OR CONCRETE PAVEMENT QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT THIS PERIOD TOTAL TO DATE 57 TON 3 $193.68 $581.04 4.00 $774.72 4.00 $774.72 58 TON 330 $85.00 $28,050.00 10.20 $867.00 329.17 $27,979.45 59 LF 60 $70.20 $4,212.00 69.00 $4,843.80 69.00 $4,843.80 60 EA 4 $3,509.76 $14,039.04 4.00 $14,039.04 4.00 $14,039.04 61 SF 64 $75.21 $4,813.44 64.00 $4,813.44 64.00 $4,813.44 TOTAL PART 2 ‐ ALTERNATE (SUNFISH PONDS TRAIL)$182,093.25 $42,277.66 $180,319.39 TOTALS ‐ BASE CONTRACT & ALTERNATE $549,359.21 $132,274.03 $561,683.57 BITUMINOUS PATCHING MIXTURE TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) CONCRETE CURB AND GUTTER DESIGN B418 TRUNCATED DOME PANELS CONCRETE PEDESTRIAN RAMP