HomeMy WebLinkAbout#13 - 2023 Streets Pay Req 2 STAFF REPORT
DATE: November 8, 2023
CONSENT
AGENDA ITEM: Accept Improvements and Approve Pay Request No. 2 (FINAL) for the
2023 Street Maintenance Project.
SUBMITTED BY: Mike Rusenovich, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator Jack Griffin, City Engineer Marty Powers, Public Works Director
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request No. 2 (Final) for the 2023 Street Maintenance Project? BACKGROUND: Pearson Bros, Inc. was awarded a construction contract on August 2, 2023 to complete the 2023 Street Maintenance Project. The contractor has now completed the work in accordance with the contract and specifications.
PROPOSAL DETAILS/ANALYSIS: Pearson Bros, Inc. has submitted Pay Request No. 2 (Final) in the amount of $10,343.10. The request has been reviewed and payment is recommended in the amount requested. The Project Engineer has prepared a Certificate of Completion indicating
that all work is completed and is recommending the acceptance of the improvements and release of final retainage. Project acceptance will initiate the one-year warranty period for the improvements. The one-year warranty will begin on November 8, 2023 and will extend through November 8, 2024. FISCAL IMPACT: None. Final payment is being recommended. The final construction cost of $206,862.00 is $800 over the original construction contract amount of $206,062.00. The increase in cost is due to an additional turn arrow pavement marking on Stillwater Way that needed to be
protected during construction.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, accept the improvements and approve Pay Request No. 2 (Final) to Pearson Bros, Inc in
the amount of $10,343.10 for the 2023 Street Maintenance Project. If removed from the consent
agenda, the recommended motion for the action is as follows:
“Move to accept the improvements for the 2023 Street Maintenance Project and approve Pay Request No. 2 (Final) to Pearson Bros, Inc. in the amount of $10,343.10”.
ATTACHMENTS: 1. Partial Pay Estimate #2 (Final).
2. Certificate of Completion.
PARTIAL PAY ESTIMATE NO. 2 (FINAL)
2023 STREET MAINTENANCE PROJECT
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2023.108
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LBS 16,500 $3.00 $49,500.00 0 $0.00 16,500 $49,500.00
2 SY 89,800 $1.69 $151,762.00 0.00 $0.00 89,800.00 $151,762.00
3 EA 6 $800.00 $4,800.00 0.00 $0.00 7.00 $5,600.00
TOTALS - BASE CONTRACT $206,062.00 $0.00 $206,862.00
BASE BID
CRACK SEALING MATERIAL
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK AND CRS-2P EMULSIFIED
ASPHALT
PROTECT EXISTING PREFORMED THERMOPLASTIC PAVEMENT MARKING (TURN
ARROW)
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
CITY OF LAKE ELMO, MN 2023 STREET MAINTENANCE PROJECT PROJECT NO. 2023.108
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: NOVEMBER 8, 2023
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: PEARSON BROS, INC.
PROJECT NAME: 2023 STREET MAINTENANCE PROJECT
PROJECT NO.: 2023.108
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in accordance
with the Contract dated August 2nd, 2023. The above-mentioned improvement is hereby declared to
be complete and acceptance of this work is recommended.
DATE OF COMPLETION: November 8, 2023
Michael Rusenovich Reg. No. 58717
FOCUS Engineering, Inc.
THE WARRANTY PERIOD BEGINS November 8, 2023 AND ENDS November 8, 2024