HomeMy WebLinkAbout#13 - Bulk Water Meter Purchase STAFF REPORT
DATE: 11/21/2023
CONSENT
TO: City Council
FROM: Adam Swanepoel, Assistant Public Works Director
AGENDA ITEM: Water Meter Purchase REVIEWED BY: Marty Powers, Public Works Director
BACKGROUND: Public Works staff continues to supply meters to new construction and update old water meters throughout the city. In 2019 the city started a city wide meter change out program, in order to update old meters throughout the city and reduce the unaccounted water loss caused by nonworking meters. Over the past two years, staff has witnessed supply issues with the vendor which supplies water meters and supplies. Sometimes waiting up to six months for delivery of orders. With supplies now being more radially available staff is looking to order additional meters and supplies. As new construction continues to be strong, another order of meters and supplies is needed. Ordering in bulk will take advantage of quantity discounts and save on an order of 210 meters, radio reads and an
assortment of other needed meter supplies. Accountability of all water is mandated by the DNR. In 2019, Lake Elmo had a 51% unaccounted water
rate. Since installing new meters throughout the city have reduced our water loss below 10%. With the use of the new meters, correcting billing issues and working together with the other city departments, this program will continue to reduce lost revenue and water loss, minimizing the possibility of fines levied to
the city. ISSUE BEFORE COUNCIL: Based on the recommendation of Public Works, should the City Council
approve the purchase of 250 water meters, radio reads and meter supplies? PROPOSAL DETAILS/ANALYSIS: If approved by City Council, the new meters, radio reads and
supplies will be used in new construction and to replace failing meters. New meters and radio read devices purchased will remain compatible with the city’s current radio read system. FISCAL IMPACT: Not to exceed $75,000. (This expense is included in the 2023 Water Utility Budget) OPTIONS:
• Approve purchase of a bulk meter order
• Deny purchase of bulk meter order.
• Table for further discussion. RECOMMENDATION: “Motion to recommend the purchase water meters, radio reads and supplies to take advantage of discount pricing.” ATTACHMENTS:
• Core and Main – Meter pricing
Seq#Qty Descrip on Units Price Ext Price
10 256 3/4S IPERL 1000G 3-TS 4WHL SM EA 160.00 40,960.00
20 10 IPERL 1 3TS 1000G SM 4WHL EA 245.00 2,450.00
40 189 510M S/POINT M2 WIRED SP HR EA 177.00 33,453.00
60 3000 #18 3 PLY REMOTE WIRE FT 0.34 1,020.00
UNLESS OTHERWISE SPECIFIED HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BYCUSTOMER FOR MANUFACTURE WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LPRESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO, GOVERNMENT REGULATIONS,TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEADTIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT TO PRICE INCREASES AND/ORAPPLICABLE STORAGE FEES. THIS BID PROPOSAL IS CONTINGENT UPON BUYER’S ACCEPTANCE OF SELLER’S TERMS ANDCONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUND AT: h ps://coreandmain.com/TandC/
11/09/2023 - 7:51 AM Actual taxes may vary Page 1 of 1
CITY OF LAKE ELMO
Job Loca on: lake elmo, MN
Bid Date: 11/08/2023
Core & Main 3214808
Core & Main
15800 W 79th St
Eden Prairie, MN 55344
Phone: 9529379666
Fax: 9529378065
Bid Proposal for Lake Elmo Nov 2023 Bulk iperl/smartpoint