HomeMy WebLinkAbout#21 - Wood Chipper Purchase STAFF REPORT
DATE: 1/2/2024
CONSENT
TO: City Council
FROM: Marty Powers, Public Works Director
AGENDA ITEM: Approve Purchase of Wood Chipper
REVIEWED BY: Clarissa Hadler, Finance Director
BACKGROUND: The City of Lake Elmo Public Works Department utilizes a wood chipper all year
around on over 180 lane miles of city streets, over 25 miles of tails and within 21 city Parks. The unit
allows staff to trim trees and brush in areas where heavy equipment would damage lawns, fences, and
other improvements. The existing 25-year-old chipper is in service and in need of replacement due to
age, maintenance issues and inefficiencies.
ISSUE BEFORE COUNCIL: Should the City Council approve the purchase of a new wood chipper as
outlined in the 2024 Capital Improvement Plan?
PROPOSAL DETAILS/ANALYSIS: Proceeding with this purchase will benefit the city and its citizens
by replacing an aged piece of equipment with limited capabilities with a new unit that is more reliable and
will improve efficiencies. As the department tasks grow, we have less staff on a wood chipping crew, this
proposed unit is outfitted with a winch to pull trees out of challenging areas instead of staff cutting it into
small pieces and dragging them out by hand. This purchase will aid Public Works in its increasing demand
to remove trees and brush due to the continued growth of the city.
Two units were demo-ed and quoted off the Source Well Cooperative Pricing; one from Tri-State and one
from RDO. Staff recommends the lower quote from Tri-State.
FISCAL IMPACT: Purchase of this equipment shall not exceed the budgeted $60,000 and is included in
the 2024 CIP.
OPTIONS: Approve purchase of Bandit Wood Chipper
Deny purchase of Bandit Wood Chipper
RECOMMENDATION: If removed from consent agenda…..
“Motion to approve the purchase of a Bandit Wood Chipper from Tri-State Bobcat for an amount not to
exceed $60,000.”
ATTACHMENTS:
• Tri-State Bobcat Bandit Quote (Source Well Cooperative Pricing)
• RDO Equipment Vermeer (Source Well Cooperative Pricing)
Investment Proposal (Quote)
RDO Equipment Co.
11030 Holly Lane N
Dayton MN, 55311
Phone: (763) 294-7800 - Fax:
Proposal for:
CITY OF LAKE ELMO
3445 IDEAL AVE N
LAKE ELMO, MN, 550429406
WASHINGTON
Investment Proposal Date:
Pricing Valid Until:
Deal Number:
Customer Account#:
Account Manager:
Phone:
Fax:
Email:
2/23/2023
3/9/2023
1634035
5414030
Colin Shoen
(952) 890-6144
(952) 890-7046
cshoen@rdoequipment.com
Comments
Sourcewell Contract# 031721-VRM
Due to volatility in the supply chain and delayed lead times, equipment will be capped at a price increase of 4% per quarter between the PO being
placed and delivery. Price increases are currently determined on a quarterly basis on April 1, July 1 and Oct. 1. Members should consult with local
dealer on the estimated delivery.
Equipment Information
Quantity Serial Number
Stock Number
Hours
(approx.)
Status / Year / Make / Model
Additional Items
Cash Price
1 TBD
TBD
0 New 2024 VERMEER BC1000XL $49,544.57
BC1000XL019 BASIC DISCHARGE DEFLECTOR
BC1000XL027 5200LBS (DOM) AXLE, 16" TIRES, TONGUE, HITCH
BC1000XL086 BASIC SOUND REDUCTION
BC1000XL428 BC1000XL 2.9L T4F DEUTZ INSTRUMENTATION
PANEL
BC1000XL433 BC1000XL 74HP DEUTZ TIER 4 FINAL
BC1000XL44VP BC1000XL 74HP DOM. VALUE PACK.- TIER 4 FINAL
DEUTZ
Prep / Reconditioning Prep/Frt $944.50
Other 16% Price Increase for Jan 2024 $7,927.13
Equipment Subtotal:$58,416.20
Purchase Order Totals
Balance:$58,416.20
Total Taxable Amount:$0.00
MN STATE TAX:$0.00
MN SPECIAL TAX:$0.00
Sales Tax Total:$0.00
Sub Total:$58,416.20
Cash with Order:$0.00
Balance Due:$58,416.20
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