HomeMy WebLinkAbout#03 - Stillwater Blvd Trunk Watermain Improvements STAFF REPORT
DATE: February 20, 2024
CONSENT
AGENDA ITEM: Approve Plans and Specifications and Order Advertisement for Bids for the
Stillwater Boulevard (CSAH 14) Trunk Watermain Improvements
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Clark Schroeder, Interim City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director
Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and Order
the Advertisement for Bids for the Stillwater Boulevard (CSAH 14) Trunk Watermain Improvements?
BACKGROUND: In accordance with the City’s Capital Improvement Plan, the extension of a 12-inch
trunk watermain has been identified for construction in 2024. The proposed watermain will extend along
segments of Stillwater Boulevard (CSAH 14) and Stillwater Lane from Jamaca Court to Klondike Avenue,
and will connect the existing Jamaca Avenue trunk watermain to the watermain network in the Village area
(see attached Project Exhibit).
The project will construct a critical trunk water transmission line that completes a primary watermain loop
within the intermediate pressure zone, and provides a secondary transmission main to ensure a continued
water supply under conditions of a trunk watermain repair/break. The trunk watermain improvement is
also needed to meet the growing water supply delivery demands for the newly connected neighborhoods
outside of the City growth areas, and was identified as an important water system improvement in the Clean
Drinking Water Supply Plan (CDWSP) recently completed for the 3M Settlement Funds. The project will
provide new water service stubs to 10 residential properties, 2 of which have private well advisories.
PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the
improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for March
19, 2024. Once received, bids will be reviewed by staff with results to be presented to council on April 2,
2024 to consider awarding a construction contract.
The overall scope of the project remains unchanged from the approved preliminary design, however the
watermain installation and roadway improvement methods have been detailed and designed in accordance
with the findings of the geotechnical investigations. The western segment of watermain will replace the
existing 4-inch pipe through open cut trenching. The pipe will be replaced in its current location in the north
boulevard of the County roadway. The remaining watermain segments will be installed through directional
drilling along the shoulder of Stillwater Boulevard and beneath the roadway of Stillwater Lane.
Stillwater Lane roadway improvements will now include a full reconstruction rather than being reclaimed
as originally proposed. The geotechnical investigation revealed an old concrete roadway beneath the
existing bituminous surface making the original reclaim unfeasible. The street will be reconstructed to
maintain its existing width of 22-ft. and approximate grade and will include new ribbon concrete curb and
gutter. The post construction “No Parking” signage plan will prohibit parking on both sides of the street.
FISCAL IMPACT: The project will be substantially funded through the MPCA Grant in the amount of
$3,140,000 with a portion of funding that may be necessary through the water enterprise fund. No special
benefit assessments are proposed for these improvements. The Grant is set to expire on December 31, 2025.
Approval of this motion does not commit the council to the project costs. Once contractor bids are received,
the actual construction costs will be known and the council will be asked to consider entering into a contract
to complete the work.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent
agenda, a Resolution approving the plans and specifications and ordering the advertisement for bids for
Stillwater Boulevard (CSAH 14) Trunk Watermain Improvements. If removed from the consent agenda,
the recommended motion for this action is as follows:
“Move to approve Resolution No. 2024-021 Approving the Plans and Specifications and Ordering the
Advertisement for Bids for the Stillwater Boulevard (CSAH 14) Trunk Watermain Improvements.”
ATTACHMENTS:
1. Resolution Approving Plans and Specifications, and Ordering Advertisement for Bids.
2. Location Map – Site Plan.
3. Project Schedule.
4. Advertisement for Bids.
Project Plans and Specifications (available for review at City Hall).
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2024-021
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE STILLWATER
BOULEVARD (CSAH 14) TRUNK WATERMAIN IMPROVEMENTS
WHEREAS, pursuant to City Council direction provided on October 3, 2023, the City Engineer,
together with SEH, Inc., has prepared plans and specifications for the Stillwater Boulevard (CSAH 14)
Trunk Watermain Improvements and has presented such plans and specifications to the Council for
approval.
NOW, THEREFORE, BE IT RESOLVED,
1. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part
hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with
Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making
of such improvements under such approved plans and specifications. The advertisement shall be
published for at least 21 days, shall specify the work to be done, and shall state that sealed bids
provided by following required electronic bidding procedures outlined by QuestCDN prior to the
specified bid date and time and accompanied by a bid bond or cashier’s check made payable to
the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be
considered.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE TWENTIETH DAY OF
FEBRUARY, 2024.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
>>>>>>>>||||||||||||||||||Feet06001200EXISTING STORM SEWEREX. WATER MAINLEGENDEX. HYDRANT|>>EXISTING STORM STRUCTURECITY OF LAKE ELMO,STILLWATER BOULEVARD CONNECTING WATERMAINPROJECT NO. 2023.113 JUNE, 2023FIGURE NO. 1PROPOSED IMPROVEMENTSMINNESOTADIRECTIONAL DRILL 14"HDPE DR11 WATERMAINALONG NORTH SIDE OFSTILLWATER BLVD(CSAH 14)12" DIP WATERMAIN(BY OTHERS)DIRECTIONAL DRILL 14"HDPE DR11 WATERMAINALONG SOUTH SIDE OFSTILLWATER BLVD(CSAH 14)DIRECTIONAL DRILL 14"HDPE DR11 WATERMAINALONG NORTH SIDE OFSTILLWATER LANECONNECT TO EX. 12" DIPWATERMAIN AT 9524STILLWATER BLVD NREMOVE APPROX. 1400LF OF EX. 4" DIPWATERMAIN ANDREPLACE WITH NEW 12"DIP WATERMAIN -REPLACE HYDRANTS /VALVES AS NECESSARYCONNECT TO EX. 12" DIPWATERMAIN AT 9434STILLWATER BLVD NPROPOSED WATER MAINPROPOSED HYDRANT|PROPOSED VALVEEX. VALVEPROPOSED WATER SERVICECONNECT TO EX 4" DIP WATERMAINEAST OF SERVICE CONNECTION TO9186 JAMACA CT N.EX. 4" DIP WATERMAIN WEST OF NEWCONNECTION TO REMAIN IN PLACE.
PROJECT SCHEDULE
CITY OF LAKE ELMO
STILLWATER BOULEVARD (CSAH 14) TRUNK WATERMAIN IMPROVEMENTS
PROJECT NO. 2023.113
OCTOBER 3, 2023 Council approves MPCA Grant Agreement, Orders preparation of Feasibility Report,
and Orders preparation of Plans and Specifications.
OCTOBER 10, 2023 Council approves MPCA Grant Agreement Amendment #1.
FEBRUARY 8, 2024 Property owner informational meeting(s).
FEBRUARY 20, 2024 Council orders the Improvement, approves Plans and Specifications and orders
Advertisement for Bids.
MARCH 19, 2024 Project Bid Date: Receive contractor bids.
APRIL 2, 2024 Council accepts Bids and awards Contract.
MAY 21, 2024 Conduct Pre-Construction Meeting and issue Notice to Proceed.
SEPTEMBER 30, 2024 Substantial Completion.
OCTOBER 31, 2024 Final Completion.
CITY OF LAKE ELMO, MN. | PROJECT NO. 2023.113 ADVERTISEMENT FOR BIDS 0100-1
SECTION 0100 – ADVERTISEMENT FOR BIDS
STILLWATER BLVD. (CSAH 14) TRUNK WATER MAIN IMPROVEMENTS
PROJECT NO. 2023.113
FOR THE CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
Notice is hereby given that bids will be received online through QuestCDN.com until 10:00 am CST on Tuesday,
March 19, 2024, via QuestCDN for furnishing all work and materials for the construction, complete in place, of
the Stillwater Blvd. (CSAH 14) Trunk Water Main Improvements Project, consisting of the major work items in the
following approximate quantities:
EST. QTY UNIT ITEM
2.5 AC CLEAR & GRUB
8,267 SY REMOVE PAVEMENT
5,387 CY COMMON EXCAVATION
2,600 CY SELECT GRANULAR BORROW
1,867 CY CLASS 6 AGGREGATE BASE
1,765 TN BITUMINOUS MIXTURE
650 LF STORM SEWER (15")
5,200 LF WATER MAIN (6" - 12" DIP)
3,360 LF 14" HDPE – DR11 WATER MAIN (HDD)
16 EA HYDRANT
4,178 LB DUCTILE IRON FITTINGS
6,350 LF CONCRETE CURB & GUTTER
1,400 CY TOPSOIL BORROW
3 AC SEEDING
1 LS TRAFFIC CONTROL
The bid opening will be conducted via Teams Meeting, at which time they will be publicly opened and read aloud:
Bid Opening - STILLWATER BLVD. (CSAH 14) TRUNK WATER MAIN IMPROVEMENTS, PROJECT NO. 2023.113
Please join my meeting from your computer, tablet or smartphone.
https://bit.ly/42FasBT
Or call in (audio only)
+1 872-242-7640, United States, Chicago
Phone Conference ID: 890 010 588#
Any person monitoring the meeting remotely may be respon sible for any documented costs. Message and data
rates may apply.
Bids must be submitted electronically through QuestCDN no later than the date and time noted above, on the
Proposal Forms provided in accordance with the Contract Documents, Plans and Specifications as prepared by
Short Elliott Hendrickson Inc. (SEH®), www.sehinc.com, which are on file for inspection in the office of the City
Clerk and City Engineer. For this project, the City will only be accepting online electronic bids through QuestCDN.
To access the electronic bid form, download the project document and click the bidding button at the top of the
advertisement.
Complete digital Proposal Forms, Plans, and Specifications for use by Contractors submitting a bid are available at
www.QuestCDN.com. Digital plan documents may be downloaded for a non-refundable fee of $30.00 by inputting
Quest Project No. 8982880 on the website’s Project search page. Please contact QuestCDN at (952) 233-1632 or
CITY OF LAKE ELMO, MN. | PROJECT NO. 2023.113 ADVERTISEMENT FOR BIDS 0100-2
info@QuestCDN.com for assistance in free membership registration, downloading, and working with this digital
project information.
For this project, bids will ONLY be received electronically. Contractors submitting an electronic bid will be charged
an additional $42 at the time of bid submission via the online electronic bid service QuestCDN.com. To access the
electronic Bid Worksheet, download the project document and click the online bidding button at the top of the
advertisement. Prospective bidders must be on the plan holders list through Quest CDN for bids to be accepted.
Bids shall be completed according to the Bidding Requirements prepar ed by SEH dated February 20, 2024.
Bid bond in an amount not less than five percent (5%) of the total bid as a guarantee that the bidder, if successful,
will enter into a contract with the City to perform the work described in the proposal. This deposit will be subject
to forfeiture as provided by law. The deposits for the three lowest bidders will be retained by the City until the
contract has been awarded and executed but not longer than sixty (60) days. No bid may be withdrawn for a
period of sixty (60) days following the bid opening.
The City reserves the right to reject any or all bids, to waive informalities or to award the contract to the lowest
responsible bidder, in the best interest of the City. For Bids exceeding $50,000, the Bidder shall submit to the City a
signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in
Minnesota Statutes, section 16C.285, subdivision 3 on the Responsible Contractor Verification Form included with
the Bid Proposal.
Dated: February 20, 2024
Julie Johnson, City Clerk
City of Lake Elmo
PUBLISHED: QuestCDN.com: February 20, 2024
Stillwater Gazette: February 23, 2024 and March 1, 2024